HomeMy WebLinkAbout09 - MacArthur Blvd Median TreesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
November 12, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran, Project Manager
949 -644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: MACARTHUR BOULEVARD MEDIAN TREES - AWARD OF CONTRACT
NO. 4054
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4054 to Jeff Tracy, Inc. dba Land Forms Landscape
Construction for the Total Bid Price of $57,674, and authorize the Mayor and the
City Clerk to execute the contract.
3. Establish an amount of $10,000 (17 %) to cover the cost of unforeseen work.
Discussion:
At 10:00 a.m. on October 14, 2008, the City Clerk opened and read the following bids
for this project:
BIDDER
Low Jeff Tracy dba Land Forms Landscape Construction
2 Marina Landscape, Inc.
3 Diversified Landscape Management, Inc.
4 Belaire -West Landscape, Inc.
5 West Coast Arborists, Inc.
6 International Pavement Solutions, Inc.
7 America West Landscape, Inc.
8 American Landscape, Inc.
9 CLS Landscape Management, Inc.
10 Nakae & Associates, Inc.
TOTAL BID AMOUNT
$57,674.00
$68,800.00
$74,108.18
$76,580.00
$87,920.00
$99,310.00
$99,758.90
$105,401.63
$109,108.78
$115,870.00
The low total bid amount is 29 percent below the Engineer's Estimate of $80,900.00. The
difference between the low total bid amount and the Engineer's Estimate is attributed to
the favorable bidding climate. The low bidder, Jeff Tracy, Inc. dba Land Forms Landscape
Construction, possesses a California State Contractors License Classification C27 as
MacArthur Boulevard Median Trees —Award of Contract No. 4054
November 12, 2008
Page: 2
required by the project specifications. A check of the Contractors references indicates
they have satisfactorily completed similar projects for other municipalities.
Due to the low unit bid prices by Land Forms Landscape Construction, staff
recommends establishing a contingency amount of $10,000, which is approximately 17
percent of the contract amount. The additional funds may also be used to repair
damages to the existing irrigation system.
This contract involves the planting of 58 (10 -feet tall) and 63 (14 -feet tall) Liquidambar
styraciflua 'Rotundiloba' (Sweetgum) trees. These trees will be planted within the
existing raised medians on MacArthur Boulevard between San Joaquin Hills Road and
Ford Road. The contract also involves the removal of conflicting vegetation and the
modification of the existing irrigation system. Pursuant to the Contract Specifications,
the Contractor will have 25 consecutive working days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15304 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers minor alterations
to vegetation that do not involve removal of healthy, mature, scenic trees.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be notified by
the Contractor prior to the start of the project.
Funding Availability:
There are sufficient funds available in the following account) for the project:
Account Description
General Fund
Proposed uses are as follows:
Account Number
7013- C2002026
Total
Amount
$ 67,674.00
$ 67,674.00
Vendor Purpose Amount
Land Forms Landscape Construction Construction Contract $ 57,674.00
Land Forms Landscape Construction Construction Contingency $ 10,000.00
Total: $ 67,674.00
Prepared by:
Andy Traff
Senior Civil Engineer
Attachments: Project Location Map
MacArthur Boulevard Median Trees - Award of Contract No. 4054
November 12, 2008
Page: 3
Submitted by:
;n G. Badum
Works Director
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