HomeMy WebLinkAbout08 - 2008-2009 Traffic Signal RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
December 9, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Bryan Loo
949 - 644 -3324 or bloo @city.newport - beach.ca.us
SUBJECT: 08 -09 TRAFFIC SIGNAL REHABILITATION - AWARD OF CONTRACT
NO. 4102
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4102 to TDS Engineering for the Total Bid Price of $208,127,
and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $30,000 to cover the cost of unforeseen work.
Discussion:
At 10:00 a.m. on November 18, 2008 the City Clerk opened and read the following bids
for this project:
BIDDER
Low TDS Engineering
2 CT &F, Inc.
3 Christopher R. Morales, Inc.
4 Macadee Electrical Construction
5 Pro Tech Engineering, Corp.
6 California Engineering & Contracting, Inc.
7 California Professional Engineering
8 Republic ITS
9 PTM General Engineering Services, Inc.
10 CSI Electrical Contractors
11 Pouk & Steinle, Inc.
12 Steiny and Company, Inc.
13 Terno, Inc.
14 Dynalectric
TOTAL BID AMOUNT
$208,127.00
$208,425.00
$208,519.00
$221,477.00
$221,750.00
$223,900.00
$226,155.00
$226,750.00
$227,127.00
$234,963.00
$238,952.00
$248,375.00
$254,603.00
$257,149.00
08 -09 Traffic Signal Rehabilitation — Award of Contract No. 4102
December 9, 2008
Page: 2
The low total bid amount is 9 percent below the Engineer's Estimate of $229,670. The low
bidder, TDS Engineering, possesses a California State Contractors License Classification
C -10 as required by the project specifications. A check of the Contractors references
indicates they have satisfactorily completed similar projects for other municipalities.
The Fiscal Year 2008 -2009 Traffic Signal Rehabilitation project consists of the following
components:
1. Renovation of existing traffic signals at the Newport Center Drive West /
Santa Barbara Drive and the Irvine Avenue / Santiago Drive intersections.
The work will consist of replacement of aging equipment and wiring to
maintain the existing traffic signal operation. The installed equipment will be
compliant with the City's future traffic signal system.
2. Installation of Battery Backup System (BBS) at three existing traffic signal
locations.
Pursuant to the Contract Specifications, the Contractor will have 80 consecutive working
days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Geotechnical, Material Testing, and Survey Services:
Geotechnical, material testing, and survey services are not anticipated for this project.
Funding Availability:
There are sufficient funds available in the following account(s) for the project:
Account Description Account Number Amount
Transportation and Circulation Fund 7261- C3001007 $ 238,127
Total: $ 238,127
08-09 Traffic Signal Rehabilitation — Award of Contract No. 4102
December 9, 2008
Page: 3
Proposed uses are as follows:
Vendor Purpose Amount
TDS Engineering Construction, Contract $ 208,127
TDS Engineering Construction Contingency $ 30,000
Total: $ 238,127
Prepared by: Submitted by:
Brya Loo. St . Badum
Junior Engineer uqk orks Director