HomeMy WebLinkAbout03 - Sunsetting Eight CommitteesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 3_
December 9, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, Assistant City Manager
949/644 -3002 or dkiff @city.newport- beach.ca.us
SUBJECT: RESCIND RESOLUTION 2008 -93; ADOPT RESOLUTION 2008 -_
ELIMINATING AND SUNSETTING EIGHT PREVIOUSLY ESTABLISHED
COMMITTEES
ISSUE:
The following committees' duties may have been completed:
1. Ad Hoc Committee to Promote the Revitalization of the Balboa Peninsula (PROP);
2. City - School Ad Hoc Committee;
3. Oil and Gas Field Operations Committee;
4. Neighborhood Traffic Calming Committee;
5. 1/1 Memorial Committee;
6. City Clerk Ad Hoc Recruitment Committee;
7. City Attorney Ad Hoc Recruitment Committee; and
8. Santa Ana River Crossing (SARX) Ad Hoc Committee.
Does the Council want to sunset these committees?
RECOMMENDED ACTIONS:
1. Rescind Resolution 2008 -93 which eliminated nine committees, including the Newport
Coast Advisory Committee;
2. Adopt Resolution 2008 - eliminating eight committees.
3. Direct staff to return to the Council at a future date with suggestions to refocus the
NCAC's role and meeting schedule.
DISCUSSION:
At its October 28th, meeting the City Council reviewed the list of approved boards,
commissions and committees and discussed the City Managers recommendation to
eliminate or sunset nine Council approved committees. The Council sunsetted these nine
committees at its meeting on November 12, 2008 via the adoption of Resolution 2008 -93
(attached).
City Committees
December 9, 2008
Page 2
One of the nine committees was the Newport Coast Advisory Committee (NCAC). The
NCAC is a seven - member body that the City created as the City was about to annex the
Newport Coast. Newport Ridge, and Crystal Cove communities in January 2002. The
NCAC initially met monthly, then bi- monthly, and now tends to meet as needed.
Since the November 12 2008 meeting, a review of the Pre - Annexation Agreement (PAA)
between the Newport Coast Committee of 2000 and the City reminded staff that the may
not be sunsetted until such time as the City's obligation within the PAA are complete. The
relevant section of the PAA is shown below:
2. NEWPORT COAST ADVISORY COMMITTEE, The City Council shall establish the Committee
by Resolution ( "Committee Resolution ") adopted on or before October 23, 2001. The Committee
shall consist of seven (7) members. Four (4) members of the Committee shall be appointed by
NCC21K. The member or members of the City Council that are nominated from the district or
districts in which any portion of the Property is located shall be members of the Committee. The
City Council shall appoint any remaining member or members of the Committee who shall be
residents of Newport Coast. The Committee Resolution shall specify that the initial terms of the
Committee members appointed by NCC2K shall be three years with two of those members
automatically serving additional three -year terms. All members of the Committee appointed by
NCC2K shall reside within the Property at all times during their terms of office and NCC2K shall
appoint a replacement at such time as any of the members they appoint no longer resides in the
Newport Coast. The Committee shall terminate if, and at such time as, LAFCO terminates
the annexation proceedings prior to certifying annexation of the Property or the City has
fully performed its obligations pursuant to this Agreement (emphasis added).
Several obligations of the City in regards to the PAA are complete, but some are not. For
example:
Council District Representation
Complete
Formation of the NCAC
Complete
Aviation Committee appointment
Complete
Fire and EMS Services
Complete
Police Services
Complete
Community Center
Complete
Assessment District Review
Complete
Ongoing
Assessment District Relief
(expires in 2017)
Property Maintenance
Ongoing
-- Fuel Modification Zones
Ongoing
-- Slopes, parkways, medians
Ongoing
Refuse Collection
N/A
Utility Undergrounding (Edison)
N/A
City Committees
December 9, 2008
Page 3
Therefore, at the Council's November 25, 2008 meeting, Council Member Gardner asked
that the City Council reconsider its action on November 12, 2008 that adopted a resolution
sunsetting nine committees and that an alternative item be placed on the Council's agenda
on December 9, 2008 which would allow the Council to sunset eight committees (thereby
leaving the Newport Coast Advisory Committee in place). Council approved this
reconsideration.
Assuming Council agrees to rescind the Resolution that eliminated the NCAC, Council
Member Rosansky asked that the Council consider a modification in duties and meeting
schedule of the NCAC at a future date.
As he stated in his November 12, 2008 staff report, City Manager believes the elimination of
these eight committees will not affect the way the City conducts its decision - making. Issues
can still be brought to the City Council after being vetted through other Council committees
or by having the Mayor appoint Council people to look into particular issues in order to bring
recommendations to the City Council.
Since the eight committees were created by resolution, elimination of the committees also
needs to be by resolution.
If the Council desires to take this action, the steps are as follows:
1. Vote to rescind Resolution 2008 -93, which eliminated nine committees. If this vote
passes...
2. Vote to adopt Resolution 2008 -_ eliminating eight committees. If this vote passes, the
NCAC will be restored.
3. Direct staff to return to the Council with suggestions to refocus the goals, duties, and
meeting schedule of the NCAC at a future date.
Environmental Review: The City Council's approval of this Agenda Item does not require
environmental review.
Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in
advance of the meeting at which the Council considers the item).
Submitted by:
:h�� 6, q,/V\
DAVE KIFF
Assistant City Manager
Attachments: Resolution 2008 -93
Resolution 2008-
RESOLUTION NO. 2008- 9?
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NEWPORT BEACH ELIMINATING NINE
COMMITTEES PREVIOUSLY CREATED BY THE
NEWPORT BEACH CITY COUNCIL
WHEREAS, the City Council of the City of Newport Beach values the community input and
dialogue created by the boards, committees, and commissions within the City that involve
residents, interested business persons, and Council members; and
WHEREAS, the creation of boards, commissions and committees helps the City Council
obtain background, history and citizen perspectives on the issues. brought before these bodies;
and
WHEREAS, the City Council desires to maintain a list of active boards, commissions and
committees that is current and serves valuable purposes; and
WHEREAS, the City Council previously adopted the following resolutions creating the nine
committees: Resolution No. 97-66 [Ad Hoc Committee to Promote the Revitalization of the
Balboa Peninsula); Resolution No. 97-52 [City School Ad Hoc Committee); Resolution No. 2004
75 [Neighborhood Traffic Calming Ad Hoc Committee); Resolution No. 2006 -61 [1/1 Memorial
Committee); Resolution No. 2008 -50 [City Clerk Ad Hoc Recruitment Committee); Resolution
No. 2008 -51 [City Attorney Ad Hoc Recruitment Committee); Resolution No. 2003 -57 [Santa
Ana River Crossings (SARX) Ad Hoc Committee]; Resolution No. 2001 -81 [Newport Coast
Advisory Committee); and minute action taken on November 9, 1998 [Oil and Gas Field
Operations Committee).
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Newport Beach
that it hereby reaffirms its appreciation for the work done by the committees that are being
eliminated or sunsetted, and
BE IT FURTHER RESOLVED that the above named committees are hereby disbanded
effective immediately and all resolutions and actions establishing the committees and extending
the terms are hereby repealed.
ADOPTED this le day of November, 2008.
ATTEST:
City Committees
December 9, 2008
Page 4
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NEWPORT BEACH ELIMINATING
EIGHT COMMITTEES PREVIOUSLY CREATED
BY THE NEWPORT BEACH CITY COUNCIL
WHEREAS, the City Council of the City of Newport Beach values the community
input and dialogue created by the boards, committees, and commissions within the City
that involve residents, interested business persons, and Council members; and
WHEREAS, the creation of boards, commissions and committees helps the City
Council obtain background, history and citizen perspectives on the issues brought
before these bodies; and
WHEREAS, the City Council desires to maintain a list of active boards, commissions
and committees that is current and serves valuable purposes; and
WHEREAS, the City Council previously adopted the following resolutions creating
the eight committees: Resolution No. 97-66 [Ad Hoc Committee to Promote the
Revitalization of the Balboa Peninsula]; Resolution No. 97 -52 [City School Ad Hoc
Committee]; Resolution No. 2004 -75 [Neighborhood Traffic Calming Ad Hoc
Committee]; Resolution No. 2006 -61 [1/1 Memorial Committee]; Resolution No. 2008 -50
[City Clerk Ad Hoc Recruitment Committee]; Resolution No. 2008 -51 [City Attorney Ad
Hoc Recruitment Committee]; Resolution No. 2003 -57 [Santa Ana River Crossings
(SARX) Ad Hoc Committee]; and minute action taken on November 9, 1998 [Oil and
Gas Field Operations Committee].
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Newport
Beach that it hereby reaffirms its appreciation for the work done by the committees that
are being eliminated or sunsetted, and
BE IT FURTHER RESOLVED that the above named committees are hereby
disbanded effective immediately and all resolutions and actions establishing the
committees and extending the terms are hereby repealed.
ADOPTED this 9th day of December, 2008.
EDWARD D. SELICH
Mayor of Newport Beach
ATTEST:
LEILANI BROWN
City Clerk