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Home My WebLink About02-03-1981 - AgendaAt," 6 • 0 y ICI CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION COMMISSION LULAR MEETING HELD TUESDAY, FEBRUARY 3, 1981 CITY HALL COUNCIL CHAMBERS I. PROCEDURAL MATTERS: 7:00 p.m. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of January 6, 1981 4. Adoption of Agenda II. ITEMS FOR ACTION: 5. Newport Theatre Arts Center Proposal (staff report attached) Bring Architects proposal previously mailed. 6. Newport Beach Sailing Club (proposal and staff report attached) 7. Balboa Island Community Center Dedication (update and Associ- ation request for name of facility attached). 8. Roberti- Z'berg Urban Open Space and Recreation Program (report attached) III. ITEMS FOR'DISCUSSION: 9. Student representatives IV. COMMITTEE REPORTS: 10. Budget 11. Ocean Front General Plan 12. Park=Planning & Development 13. Parkway Trees 14. Recreation Facilities 15. Recreation Program & Citizen Involvement Commissioner Winburn Commissioner Ammerman Commissioner Stuart Commissioner Cole Commissioner Winburn Commissioner Green PARKS, BEACHES AND RECREATION COMMISSION MEETINGS ARE TAPE RECORDED: TESTIMONY LIMITED TO 5 MINUTES l_.,. • V. LIAISON REPORTS: 16. Bikeway Trails Committee Commissioner Schwarz 17. Litter Control Committee Commissioner Cole 18:- Friends of Oasis Commissioner Ross 19. Friends of the Theatre Arts Commissioner Ammerman VI. INFORMATIONAL REPORTS: 20. School District Maintenance Agreement (report and agreement attached) 21. Recreation Division (report attached) 22. Park Division (report attached) VII. SPECIAL, URGENT OR LAST MINUTE ITEMS: VIII. ADJOURNMENT: • • CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION ° s Present Absent Motion Second Ayes Motion Second Ayes Mo on S Ay *s January 6, 1981 City Council Chambers 6o30P.M. ,z s x x x x x x Ex- Officio Member Present: Ronald A. Whitley, Director x Staff Present: Jeffrey C. Kolin, Rec: Supt. Jack Brooks, Park Supt. Michele Alberta, Secretary I. PROCEDURAL MATTERS: Item #1 The meeting of the Parks, Beaches and Recreation Commission was called to order at 6:30 p.m. Item #3 x Motion was made to approve the minutes of the December 2, x 1980 meeting with the following correction: x x x x x x Page 2, Item 6, Capital Improvement Proposals,1981 -82 - Commissioner Winburn clarified that she is not opposed to the sports complex but opposed to it being number one on the priority list when there are middle schools that will be declared surplus due to lack of enrollment. Item #4 Chairman Schwarz adopted the agenda as presented. II. ITEMS FOR ACTION: Item #5 x Chairman Schwarz moved that the entire $6.7 million from x Proposition 1 for Park Bond Funds be allocated to the x 'x x x x x cities and park district on a per capita basis. Motion carried. Item #6 About 22 years ago the restroom at Las Arenas Park was eliminated at the request of the Central Newport Beach x Community Association. Motion was made that we reply to x the association that the list for capital improvements have x x x x x x already been made. Motion carried. INDEX Call to Order Approval of hinutes Adoption of Agenda Prop 1 - Park Bond Funds Restroom at Las Arenas Park r CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION Present Motion Second Ayes E Motion Second Ayes • n January 6, 1981 C_ityCouncil Chambers 6830P.M. INDEX Review of Council Policies Item #7 Communication was received from the City Manager to review the 17 policies in, the I series. I -1 Bay Street End Planting - Controls what can be planted at a bay street end or other street ends. Policy is clear. I -2 Community Beautification - The Public Works Department recommends that Council Policy M -4 be combined with I -2. Mr. Whitley suggests that we omit the last sentence in paragraph 4 and add, =ra whole series with regard to water x. conservation and maybe rename the policy. Motion was made x that we combine Policy I=2 with M -4. x x x x x x I -3 Park Standards - 5 acres per 1000 population. 'Needs no revision. I -4 Cost Sharing on Undeveloped Land - Develop undeveloped' land with regard to street system and streets, parkways and paseos. Mr. Whitley recommends no changes at this time I -5 Use, Priorities, and.Fees for facilities and'Equipment Policy needs revision. Mr. Whitley recommends that this policy be changed to include the serving of beer, wine and alcbholic beverages. At the Oasis Center and Theatre Arts Center, at certain times, it would be appropriate for a group to serve mixed drinks with departmental approval. This would have to-go to City Council for approval. Renter do have to provide a security guard if serving alcohol. Mr. Whitley stated it would be prudent to get some data on this policy before recommending i•t to City Council. Jeff Kolin stated that this addition would bring in additional revenue. X, Commissioner Ross motioned that #3 Specifications for Civic x and Social Groups be reworded to say that activity in- x x x x x x volving gain can use the facility at a high cost, at no longer than, a 30 day reservation. Motion carried. The Annex Conference Room has to be eliminated from the Policy. The Fire Department is taking over the reser_ vations for that Conference Room. I -6 Instructional Recreation Activities - A good policy at this point in time. I -7 School Use of Cit Parks - Wherever a school site is developed, a park will be ocated adjacent to it. Policy is mute. -2- INDEX Review of Council Policies _A. CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION Present L Motion Second Ayes • s January 6, 1981 City Council Chambers 60030PM. INDEX Park Ef =° ficience Pro- posal Budget s 6 8 Landscaping and Beautification - A good,policy which has not been adhered to. I -9 Retention or Removal of Park & Parkway Trees - Ron Whitley recommends to leave the policy as it is until we have had a chance to meet with various community associ- ' ations. I -10 New Recreation Programs - City Council has to be advised of all-new recreation programs prior to public announcement. I -11 -Traffic Island Beautification in Established Com- .mercial "Areas - This policy needs no revision. I -12 Ocean Front Street End Im rovements - Ron Whitley recommends that 11 be corrected to state the right address of City Hall. I -13 Median Landscaping Developments on Public Cul -de -Sacs: Cul -de -Sacs on private basis as possible future development I=14 'Pol'icy Statement for Park Land Acquisition - Similar to I -4. I -15 Ocean Front Alley Improvements - Good policy: h -16 Commercial Uses in Public Parks = Policy allows us to pursue commercial uses of public parks of which we have not done so yet. I -17 Oasis Senior Center- Operation and Relationships - With regard to how to control and operate the Center. Item #7a Commissioner Ammerman submitted a revised, rough format. X Motion' was made that this report be smoothed out acid X satisfying to both Ron Whitley and Doug Ammerman and X .x x x x x presented to the City Manager. Commissioner Ammerman will get in touch with committee members on meeting time and date. Motion carried. I.II:_'COMMITTEE REPORTS: Item #8 The Commission will have a meeting within a couple of.weeks to review the budget. The session with the City Manager will not be until the end of February or March. -3- INDEX Park Ef =° ficience Pro- posal Budget CITY OF NEWPORT BEACH C \ \ \OMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION January 6, 0 City Council Chambers 6o30PM. Present .I I I I 1 1 1 1 Item #9 The Traffic Affairs Committee decided that the botts dots are still not a good idea to-place in front of Ocean Front - .Wheel- Works._ Slippery- when wet for motorcycles and bikes. IV. °'LIAISON "REP.ORTS: Item #16 Meeting on January 17, with Southern Counties.and.at` that time Ufnmi'ssioner:Ross-will:be chairing a committee on mental health. Item #17 New-play opening this Friday called "The Girls in 509 ". . V. INFORMATIONAL REPORTS: Item #18 • Jeff Kolin stated that the fall season was successful. Item #20 Ron.Whitley stated that in 1973 Newport Beach purchased the church on Balboa Island. The building is soon to be completed and the Commission in cooperation with the Balboa Island Community Association are planning a dedi- cation-ceremony for mid-March. VI-. SPECIAL, URGENT OR LAST - MINUTE ITEMS: The time of the commission meetings will be changed to 7:00 p.m. instead of 6:30. VII. ADJOURNMENT: There being no further business, the Parks, Beaches and Recreation Commission adjourned. -4- Ocean Front General Plan iends of sis Friends of Theatre Arts Center Recreation Division • January 28, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Recreation Superintendent SUBJECT: NEWPORT THEATRE ARTS CENTER PROPOSAL The Newport Theatre Arts Center located at 2501 Cliff Drive has provided the Parks, Beaches and Recreation Department with a multi -use cultural and recreational facility. Through its history of development and im- provement the original "Praise Ye The Lord Church" has been converted to a community theatre with classroom space on the lower floor. Small amounts of City funds and a tremendous amount of work and contributions from community members have made the present building possible. While the building has been developing,-a strong and active support group has grown to provide programs for the facility. The Friends of the Newport Theatre Arts Center have developed a 1st class season of com- munity theatre and organized the first community theatre festival to be held annually in Newport Beach. In the 1980 -81 budget $20,000 was authorized for improvements to the • Theatre Arts Center. The majority of the money was originally designated to bring existing plumbing, electrical and ventilation systems up to standard while improving the outside appearance of the center. Through discussions with the Friends staff authorized the development of a long range master plan for the facility with the idea of logically planning improvements to the building so that money spent one year would not be lost with-new improvements in following years. LJ The existing building has a number of problems which need to be corrected if continued use as a theatre is planned for the future. The master plan addresses these problems and offers a number of alternatives for develop- ment of an improved multi -use facility for cultural and recreation programs. The City's financial outlook in the near future makes it doubtful that major capital projects for non - essential developments will be funded from City revenues. Because of this fiscal outlook the continued development of the Theatre Arts Center on a tax supported basis will be very gradual. The alternatives as presented in the long range master plan offer a number of creative alternatives for development of a theatre /arts /recreation complex. Each of these alternatives assume limited funding support from the City. Financing for such a project is possible through a variety of means including fund raising efforts, corporate contributions, joint commercial development, grants or combinations of any or'all of the above mentioned means. • PARKS, BEACHES & RECREATION COMMISSION Page 2 January 28, 1981 Sum, mary The development of the community theatre program and the facility used for productions has reached a point where decisions for long range de- velopment need to be made. The present building will require a major investment to bring it up to standard for use as a theatre in our com- munity. A "long range plan has been developed which offers a number of alternatives for development and financing. Options 1. Designate one of the alternatives in the Master Plan and seek City Council approval for further development. 2. Direct staff to develop recommendations for the Commission and City Council. 3. Recommend that further development of the Theatre Arts Center not be approved at this time. Jeffrey C. Kolin - JCK:ma r� U 11 • January 27, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Recreation Superintendent SUBJECT: ADDITION TO LONG RANGE MASTER PLAN'FOR NEWPORT THEATRE ARTS CENTER The Friends of the Newport Theatre Arts Center have provided us with an additional statement for inclusion in the long range master plan. The statement should be inserted in place of page 14 in your copy of the report. Additional copies of the report will be updated by the office staff. *Iel� 0-- Q. Jeffrey C. Kol'in Recreation Superintendent JCK:ma • cc: Ronald A. Whitley • FRIENDS OF NEWPORT THEATRE ARTS CENTER We, Friends of Newport Theatre Arts Center are delighted to find our- selves in the happy circumstance'of assisting in the birth of a community theatre for Newport Beach and thus fill a void that has existed in the cultural life of our city. For the thirteen years I have been a resi* lent here, theatre, that involved the community, existed in churches, temples, or private organizations in various parts of the city and could (and sometimes did) fold, because the organization depended on an individual or two as opposed to our concept of community involvement. Now we have a beautiful site, city owned building, scheduled by the Parks, Beaches, and Recreation Department,aid we, Friends of that building, to act as a vol- unteer fund- raising and producing group; an on -going situation that all residents through volunteering can be involved,'be it dollars or time, or both, and experience the heart warming feeling that we have helped provide a place for talented people of al'1 ages to grow and expand in their art. Together we will create a center, where everyone from the audience, to the technical people, to the performers will benefit. Up to date we, Friends, have provided dollars for chairs, lights, sound, continuous upgrading of equipment, a full season of theatre for 1970 -180, a "standing room only" Orange County Community Theatre Festival • in July 1980 and sponsored a youth company during the :month of August of that year. Childrens' Theatre Guild of Newport Harbor has now become a part of Friends and their assets, principally props, costume bank, and risers, have already begun to be utilized in Park, Beaches and Recreation's children theatre productions and our own. We are scheduling a full scale children's musical for our 1981 -'82 season. We have already produced two of our plays for the 1980 -181 season to outstanding critical acclaim and good audiences. We have two more productions to go followed by our second annual Orange County Community Theatre Association Festival in July this year for two weekends, and a summer show, which will feature the youth of our community directed by Joe Swift, drama coach of Newport Harbor High School and our Newport Theatre Arts Center technical director. We have received the Volunteer Service Award of District 10 of the California Parks, and Recreation Society. In spite of the physical drawbacks of our present building, we have made great strides. With a new or improved building on our gorgeous site, we will become so attractive to actors, actresses, directors, and technical people as an enjoyable training ground', they will vie with one another for an opportunity to bloom artistically in.the atmosphere we have provided. Audiences will find pleasure and comfort in the new or rejuvenated theatre, and donors will be proud to say they have made contributions to this build- ing, and hence, the arts. • If we go full bore for the new building on our site, we will have a theatre of which there is none to compare on the west coast, or perhaps, anywhere in our country. This jewel of a theatre would be another cultural advance in our city of Newport Beach in which we could take great pride. This theatre would measure up to what have become the expected standards of excellence in Newport Beach. -z- Our goal as Friends of the Newport Theatre Arts Center is to be sure • that Newport Beach will have the finest non - equity theatre in this area and we are dedicated to this commitment. Patti -Gene Sampson, President Friends of Newport Theatre Arts Center • n LJ C1 0 CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION DEPARTMENT DATE: January 27, 1981 TO: PARKS, BEACHES & RECREATION COMMISSION FROM: Recreation Superintendent SUBJECT: PARKS, BEACHES & RECREATION SAILING CLUB Background The P.B. & R. Department currently provides sailing instruction in sabots, catamarans, lasers and sheilds. Catamaran and laser lessons ,are contracted out to Hobie Newport who provide all equipment, main- tenance and staff in return for 75% of the registration revenue. This arrangement allows.the P.B. & R. Department to provide lessons at a reasonable cost without high initial capital costs for equipment. The service provided by Hobie Newport has been excellent and offers a unique learning opportunity for our community. Students get 10 hours of instruction for $32.50. Program Hobie Newport has proposed the formation of a Recreation Sailing Club, as an additional service in our sailing program. The departments current lesson program provides instructional sailing only. Boats. are not available for recreational or free sailing. Hobie Newport has offered to provide equipment for a recreational sailing club. This equipment would be available during non -class hours for sailing club members use. The P.B. & R. Department would collect all membership fees, use fees, and handle boat reservations for 30% of the revenue received. The remaining 70% would be used by Hobie Newport for equipment maintenance,acquisition and overhead. Membership in the sailing club would be open to all graduates of P.B. & R. sailing courses and to any individual who can successfully pass a written and practical sailing test. Boats will be stored at the existing 16th St. location. Club members will pay a session membership fee of $50.00 and'receive a membership card which entitles them to use the clubs boats for 16 hrs. during the quarter. A schedule of use fees will be developed based on maintenance, replacement and overhead costs. It is anticipated that these fees will be based on a half day & whole day use of the boats. If additional time is desired after using the 16 hrs., it may be paid for at the time of the reservation. 1- 6 �y -2- • Graduates of P.B. & R. sailing programs as well as local residents would have an affordable means of recreational sailing. The City of Redondo Beach has offered a similar program in Kings Harbor with a good success.record. Options #1 Direct staff to prepare a proposal for approval by the City Council. #2 Direct staff to prepare a detailed study for presentation to the Commission. #3 Continue with existing program of instructional sailing only. Jeffrey C. Kolin Recreation Superintendent Aar • • 1110 r • 1700 West Coast Highway /Newport Beach, California 92663/714 - 645.2062 Hobie Newport Company, a contractor with the City of Newport Beach for 4 years, proposes the formation of: THE NEWPORT BEACH SAILING CLUB This club is a program designed to afford those persons who have passed the City of Newport Beach Dept. of Parks and Recre- ation Sailing Classes expanded use of the boats (Hobie Cats and Lasers)' for pleasure sailing, when those boats are not • being used for teaching. The boats are located on the beach, next to the American Legion Post on the Balboa Peninsula. 'The Department of Parks and Recreation will be responsible for the collection of all monies, distribution of keys to the rigging facility, scheduling the use of boats; and the prin- ting of membership material and membership cards. Maintenance and repair of the boats will be the responsibility of Hobie Newport Company. All revenue from the club will be divided according to the70 /30 percentage currently agreed upon by the City of Newport Beach Parks and Recreation Dept. and Hobie Newport Co. Upon acceptance of membership, members will receive the following information packet: 1. Club Membership Card 2. Club By -Laws 3. Port Rules • wu�u�t�uii�ou�r� � - 1700 West Coast Highway /Newport Beach, California 92663/714 - 645.2062 Hobie Newport Company, a contractor with the City of Newport Beach for 4 years, proposes the formation of: THE NEWPORT BEACH SAILING CLUB This club is a program designed to afford those persons who have passed the City of Newport Beach Dept. of Parks and Recre- ation Sailing Classes expanded use of the boats (Hobie Cats and Lasers)' for pleasure sailing, when those boats are not • being used for teaching. The boats are located on the beach, next to the American Legion Post on the Balboa Peninsula. 'The Department of Parks and Recreation will be responsible for the collection of all monies, distribution of keys to the rigging facility, scheduling the use of boats; and the prin- ting of membership material and membership cards. Maintenance and repair of the boats will be the responsibility of Hobie Newport Company. All revenue from the club will be divided according to the70 /30 percentage currently agreed upon by the City of Newport Beach Parks and Recreation Dept. and Hobie Newport Co. Upon acceptance of membership, members will receive the following information packet: 1. Club Membership Card 2. Club By -Laws 3. Port Rules • 'K. y 3 w" f L • 1700 West Coast Highway /Newport Beach, California 92663/714.645.2062 V • PRE -PAID SESSION MEMBERSHIP PLAN Hobie Newport Co. proposes that prospective members join the club for one (1) session at a time (a five -week time period in accordance with the city schedule). Individual membership cost per sessions $50.00 which includes $10.00 session dues and $40.00 applicable to sailing time,, according to the following schedule: Half Day (4 hours) $10.00 Whole Day (8 hours) $20.00 Upon joining, members are issued the following card: John Doe is a member of the NEWPORT BEACH SAILING CLUB for the session ending April 5 �4 4-•4,4 , 1981. Staff members at the Dept. of Parks add Recreation will punch the circle indicating the number of hours sailed, and in this way, a record will automatically be kept of pre -paid sailing time used. Any use of ghe boats beyond the pre -paid allottment during the session is due and payable at the time of use. When a member wishes to sail, he will come to the Dept., present his current membership card, sign a hold - harmless agreement,and pick up a key to the rigging facility. After sailing, he returns the key to the Dept. • Boats can be reserved in advance or scheduled on a daily basis. J,ur • 1700 West Coast Highway /Newport Beach, California 92663/714.645 -2062 YEARLY MEMBERSHIP PLAN Members will pay an initiation fee of $25.00 This validates a membership in good standing for a period of 1 year. Use of the boats is charged on an hourly basis at the rate of: $20.00 / hour with a minimum 4 hour use When a member wishes to sail, he will come to the Dept., present his current membership card, sign a "Hold- Harmless" agreement,' and leave a deposit of $20.00. He will then be issued a key to the rigging facility. Upon returning the key, the balance of payment due for the use of the boat will be collected. .0 is • LJ 1700 West Coast Highway /Newport Beach, California,92663 /714. 645.2062 ADVANTAGES AND"DISADVANTAGES OF THE TWO APPROACHES Pre -Paid Session Membership Advantages Disadvantages 1. Revenue collected in advance 1. Membership cards allows more reasonable hourly required for each use rate specific session 2. Minimizes handling of monies by Dept. staff thereby sim- plifying administrative pro - ceedure 3. Corresponds with accounting period of City's programs 4. Session membership preferable to yearly in that availability of boats for club use seveidy restricted in summer due to lesson schedule Yearly Membership Plan 1. No charge made for unused sailing time 2. Reasonable initiation cost 3. Revenue collected when boats used 2. Sailing time does not automatically apply to future sessions, therefore unused time not credited. 1. Administratively, constant handling of cash with atten- dant bookeeping hassles 2. Summer use severely restricted due to lesson schedule 3. Higher hourly rate less attractive to prospective mem- bers • January 28, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: BALBOA ISLAND COMMUNITY CENTER As recommended by the Parks, Beaches and Recreation Commission, this Department is working cooperatively with the Balboa Island Community Association on the dedication ceremony for the subject facility. A tentative date has been set for Saturday, March 14, 1981. Specifics will be provided,as further determinations are finalized. During this process, a request has been made by the Association to name the facility in honor of long time Island resident Caroll Beek. Their proposal is to name the facility " Caroll Beek Community Center ". Most of you are aware of the history of Balboa Island and the Beek family involvement over the years. If the Commission agrees with the recommendation it is necessary to transmit this action to the City Council for their approval. ALW4 • 'Ronal'd A. Whitley RAW: ma n 11 M • January 28, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches-,and Recreation Director SUBJECT: ROBERTI -V BERG URBAN OPEN SPACE AND RECREATION PROGRAM (SB 174) RECOMMENDATION: That the City Council adopt a resolution approving SB 174 grant funds for lighting of tennis courts at West Newport Park and San Joaquin Hills Park. DISCUSSION: The tennis court lighting project for West Newport Park and San Joaquin Hills Park was formulated to take advantage of two years funding of SB 174. The 1980 -81 fiscal year has available $16,265 for this purpose. Although we approved a similar resolution a year ago, the State requires two ap- plications when projects utilize consecutive year funding. The total project is in this year's City Capital Improvement package and should be completed by July. MW 4V4 Reonald A. Whitley 0 ED Y i• � • September 22, 1980 CITY COUNCIL AGENDA ITEM NO. TO: MAYOR AND CITY COUNCIL FROM: Parks, Beaches and Recreation Director SUBJECT: NEWPORT -MESA UNIFIED SCHOOL DISTRICT FACILITY USE FEES LANDSCAPE MAINTENANCE TRADE OFF CONCEPT RECOMMENDATION: Approve of the landscape maintenance - school facility use trade concept to be formalized by agreement between the City of Newport Beach and the Newport -Mesa Unified School District and; authorize a new position of Groundsman Gardener I to perform required work to implement concept. BACKGROUND: The City of Newport Beach Parks, Beaches and Recreation Depart- ment has been the primary user of Newport -Mesa Unified School . District facilities under the Civic Center Act for many years. In addition.to our own recreation programs, our department co- ordinates school facility use for several non - profit youth athletic organizations in the city. In the past the Civic Center Act provided supplemental funds for M & O costs relating to the use of school facilities by outside groups. With the passage of Proposition 13 the Community Center Tax could no longer be levied, which caused the Newport -Mesa Unified School District to institute a facility use fee to cover M & 0 costs incurred by outside users of school facilities. The implementation of user fees by school districts has become a common practice in California since the passage of Proposition 11. In most cases these fees pay for the costs of maintaining and operating school facilities after normal operating hours for non-1 scho6l activities.. Local governments and school districts have also been able to institute cost effective trade offs in services to reduce maintenance and operating costs. Cities and schools exchange facility use, maintenance services, equipment and sup- plies; and as a result mutually waive user fees for the use of their respective facilities. Locally the cities of Costa Mesa, Fountain Valley, Garden Grove, Huntington Beach, Santa Ana and Anaheim have negotiated similar trade -offs with the Ocean View, Garden Grove, Huntington Beach High School, Newport -Mesa and Anaheim Union High School Districts. *0 Page 2 September 22, 1980 On April 8, 1980 the Newport -Mesa Unified Sckiool District Board of Trustees approved anew fee schedule for facility use by Civic Center Act groups including the City of Newport Beach. The effect•of these new fees on existing programs which depend on school facilities will be significant. In all cases it will require increased fees to participants, and in some cases it will cause the program to be eliminated. Because of the an= ticipated impact of increased fees to be assumed by users, several alternatives'have been analyzed to .solve the problem. The solution that appears to be the most viable and'aceeptable to,all parties is an agreement to a trade off concept whereby the City would provide landscape maintenance service to the District in lieu of facility fees. TRADE -OFF CONCEPT DISCUSSION: The cost of providing landscape maintenance:serviee to the Newport -Mesa Unified School District on school sites that are adjacent to City park facilities has been determined as: Newport Elementary Mariners Elementary Eastbluff Elementary Anderson Elementary and tree trimming for schools within Newport Beach Estimate of time for mowing, edging and tree trimming 30 hrs /week 44 times per year due to weather, etc. Hours: 1320 Labor cost including fringe benefits - $10.00 /hr 'Cost: $13,290 Estimate of equipment cost per year $ 1,200 TOTAL $141•400 Through facility use fee's charged to all of our self.supporting programs sufficient revenue has been generated to cover the ..required maintenance cost. Implementation of the trade -off concept will provide school facility use at an acceptable cost level that is similar to the rate as negotiated in the past. The capability of generating revenue to offset maintenance service costs provided to the Newport -Mesa Unified School District in lieu of facility use fees creates a viable, fair situation that will continue the availability of public school facilities for recreation and community services at no increase in cost. LJ • r • LJ r Page 3 September 22, 1980 The Parks, Beaches and Recreation Commission at their meeting of September 9, 1980 unanimously voted in favor of the concept and recommends that the City Council endorse the concept to facilitate implementation of the agreement. RAW:ma IC446 Ronald A. Whitley � y • A G R E E M E N T City of Newport Beach /Newport -Mesa Unified School District Landscape Maintenance /Facilities Use THIS day of , 1981, the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and NEWPORT MESA UNIFIED SCHOOL DISTRICT, hereinafter referred to as "District," mutually agree as follows: WITNESSETH: • WHEREAS, District' owns and maintains certain school facilities within the City of Newport Beach; and • WHEREAS, City desires to use said facilities for commu- nity recreational purposes, at the direction of the Parks, Beaches & Recreation Department of the City of Newport Beach; and WHEREAS, District has adopted a Schedule of Public Agency Use of School Facilities Fees and Charges; and WHEREAS, the parties desire that City perform certain tree - trimming and landscape maintenance services to District Page 1 of 6 r� U facilities, as hereinafter set forth, in exchange for District's waiver of all use fees established by the Schedule of Fees and Charges for Public Agency Use of School Facilities (Board Policy No. '7410); and WHEREAS, City and District have entered into a Joint Powers Agreement regarding the use of School District facilities by City, which Agreement is not being amended or altered by vir- tue of this Agreement; and WHEREAS, District and City have reviewed the terms and •conditions of this Agreement and find them to be in the best interest of each agency and to the public served by each agency, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 1. Introduction. In an effort to increase cooperation between City and District, in a time of limited financial resources, District and City have entered into this Agreement to provide for an exchange of services for use of facilities, as hereinafter set forth. • Page 2 of 6 LJ Page 3 of 6 - 2. Obligation of Parties. A. City shall: (1) Provide landscape maintenance services to the 'following school sites, adjacent to City park facilities: (a) Newport Elementary; (b)' Mariners Elementary; (c) Eastbluff Elementary; (d) Anderson Elementary. (2) The maintenance services to be performed by City hereunder shall consist of: • (a) Mowing of turf weekly; (b) Edging bi- weekly. (3) Provide tree - trimming services to all District schools located within the City limits of the City of Newport Beach as needed, but in accor- dance with established Parks, Beaches and Recrea- tion Department staffing and workload priorities. B. District shall: (1) Provide school facilities for community recreational purposes, as .requested by the Parks, Beaches and Recreation Department of City. District shall waive all use fees and charges, as LJ Page 3 of 6 4 I V�• 11 established by the Schedule of Fees and Charges for Public Agency Use of School Facilities (Board Policy No. 7410), as adopted by District, and as Schedule of Fees and Charges may hereinafter be amended. 3. Term. This Agreement shall commence on the date of execution hereof by both parties. The Agreement shall continue on a year -to -year basis unless terminated upon ninety (90) days' prior written notice given by one party to the other. 4. Indemnification /Hold'-Harmless. • A. Pursuant to section 895.4 of the California Government Code, City shall indemnify and save harmless District from and against any loss, damage, claim or harm for bodily injuries, including death, or damage to property caused by negligent acts or omissions of City, or its employees, subcontractors or suppliers, in connection with the performance of this Agreement. B. Pursuant to the provisions of section 895.4 of 'the California Government Code, District shall indemnify and save harmless City from and against any loss, damage, claim or harm for bodily injuries, 'including • Page 4 of 6 v, w . n LJ is death, or damage to property caused by negligent acts or 'omissions of District, or its employees, subcontractors or suppliers, in connection with the performance of'this Agreement. 5. Amendment. Any amendment to this Agreement requires approval by the legislative body of each party hereto. 6. Scheduling. Each party hereto shall cooperate with the other in scheduling work, programs and classes hereunder, to alleviate inconvenience and scheduling difficulties to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made and executed the day and year first above written. CITY OF NEWPORT BEACH By Mayor Page 5 of 6 • ATTEST: City Clerk APPROVED AS TO FORM: City Attorney NEWPORT MESA UNIFIED SCHOOL DISTRICT By . Its By. . Its • Page 6 of 6 CITY DISTRICT RECREATION DIVISION • JANUARY PROGRESS REPORT Special Classes u The winter session began smoothly on January 5th. The winter session is usually the slowest quarter of the year. This year the weather has been kind,to us and allowed tennis and other outdoor activities to go on withput rain. Revenue for special classes is up compared to last year with $25,279.00 received to date compared to $20,522.00 last winter. The tennis program continues to keep its participation level at a con- sistent level with past years. Lessons were shortened to 9 weeks for $20. instead of 10 weeks for $22, to avoid the rainy day make up class problems experienced last winter, - consequently the revenue received has been slightly lower. Senior Citizens The Friends of Oasis have begun their 1981 membership drive and report over 2600 members so far. Coastline College classes; Parks, Beaches & Recreation classes and Oasis volunteer classes all started a new session in January and are doing well, Mary Allen, the new part -time Human Services Coordinator was welcomed to the Center with a party on January 7. Mayor Pro Tem Evelyn Hart was a featured speaker and honored guest. A special Valentine Mexican Dinner and Ballet is planned for Saturday, February 14 and should be quite spectacular. Youth and Adult Sports The City's Cross Country Meet was held January 3 at Eastbluff Park. The top eight finishers in each division competed in the Orange County Champion- ships held January 10, in Irvine. The Boy's Basketball Program began its games January 10 at local school gymnasiums. The program has 17 teams competing in 3rd through 8th grade divisions. The Girl's Basketball Program was very small again this year. In order to keep the program going our teams were entered into a combined league with the Fountain Valley and Costa Mesa Girl's Basketball Programs. Staff will pursue similar arrangements for Flag Football and other girl's sports with low enrollments. The final games for Men's Basketball are scheduled to be completed on February 4. Several gymnasium cancellations have delayed the completion of the final games. Registration for adult volleyball is currently being accepted with a March 6 final deadline. 2� -2- n U Sailing Sailing classes are enjoying good weather so far this session. Sabot lessons are going well and Saturday Laser and Catamaran classes have good enrollments. Gormet Canoeing is continuing to receive good reviews although enrollment is small this session. Special Activities The "Sound of Music" is scheduled to be performed by the Community Youth Center players at the Newport Theatre Arts Center on May 1, 2 and 3. Auditions will be held February 7 at the Theatre Arts Center from 10:00 a.m. to 3:00 p.m. Jeffrey C. Kolin Recreation Superintendent JCK :ma 0 0 • January 28, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Park Superintendent SUBJECT: JANUARY PROGRESS REPORT In addition to normal maintenance our Park crews performed the following tasks: 1. Grading and irrigation-,repair on traffic island 3 on Jamboree Road. This island is now ready for seeding this spring. 2. Cleaned and mowed slopes at Harbor View Nature Park. 3. Removed soil from rear of baseball backstop at CYC and had a retaining wall built to stop erosion of slope. 4. Rebuilt three drinking fountains. 5. Repaired erosion of slope at entrance to Lido Island. is 6. Repaired electrical box at Las Arenas Tennis Courts. 7. Replaced broken basketball rings at Las Arenas and Buffalo Hills Park. 8. Began relandscaping of Galaxy View Park. Our Tree Crews performed the following this month: 1. Trimmed 437 trees 2. Planted 2 trees 3. Removed 18 trees 4. Completed 14 work requests. Our Crews are working in the following locations: Marguerite Ave, in Corona del Mar. The A 'section of Eastbluff The cross streets of Corona del Mar Pine Tree removal in the B section of Eastbluff Jack Brooks JB:ma RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEL MAR, CALIFORNIA 92625 TELEPHONE :(714)644 -8111 JANUARY 6, 1980 MR. RON WHITLEY DIRECTOR, PARKS, BEACHES CITY OF NEWPORT BEACH 3300 NEWPORT BEACH BLVD. NEWPORT BEACH, CA. 92663 DEAR 'RON: AND RECREATION WE ARE PLEASED TO SUBMIT TO YOU A REPORT OF SCHEMATIC POSSIBILITIES AND ALTERANTES FOR THE NEWPORT THEATRE EXPANSION, "PHASE 2 REPORT" THE REPORT WAS AUTHORIZED, NOVEMBER 20, 1980, (PURCHASED ORDER 16829) AFTER DISCUSSIONS BETWEEN THE CITY OF NEWPORT BEACH AND THE FRIENDS OF NEWPORT THEATER ARTS, REGARDING THE INEFFICIENCIES OF THE EXISTING STRUCTURE. �E PURPOSE OF THIS PHASE IS TWO -FOLD: 1. TO REVIEW ALL OF THE POSITIVE AND NEGATIVE ELEMENTS OF THE SITE AND THE STRUCTURE. 2. TO EXPLORE ALL FEASABLE ALTERNATIVES OF EXPANSION - FROM MODEST TO AMBITIOUS. THE REPORT WAS DEVELOPED WITH THE ASSISTANCE OF, DICK DOETKOTT AND BILL WOODBURN - TECHNICAL THEATRE CONSULTANTS AFTER NUMEROUS SITE VISITS, AND MEETINGS WITH THE "FRIENDS" AS WELL AS ATTENDING A PRODUCTION. PHASE 1 ENCOMPASSES THE PRELIMINARY INVESTIGATION - SOIL /GEOLOGICAL INVESTIGATION, PROPERTY LINE SURVEY, TOPO, ETC., FURNISHED BY THE CITY OF NEWPORT BEACH. PLEASE DUPLICATE AND PROCESS THIS REPORT TO THE PARKS, BEACHES, AND RECREATION,ART, AND PLANNING COMMISSIONS FOR THEIR REVIEW OF THE OPPORTUNITIES AND CONSTRAINTS. AFTER THEIR RECOMMENDATIONS FOR THE SELECTION OF ONE OF THE SI'X BUILDING AND FOUR SITE ALTERANTES ARE FORWARDED TO THE CITY COUNCIL FOR THEIR PUBLIC HEARING AND APPROVAL, WE WILL PROCEED WITH PHASE 3 AND 4, THE FINAL MASTER'PLAN. VERY TRULY YOURS, RON YEO, FAIA I 0 6 PHASE 2 LONG RANGE MASTER PLAN ./Ve-Wport gliedtre ,4rts CmW city of newport beach ,I OVERALL EVALUATION OF THE EXISTING BUILDING AS A THEATER SPACE. TO DISCUSS THE NEEDS OF THE THEATER, IS IT IMPORTANT TO UNDERSTAND THE DIVERSITY OF THE TYPES OF THEATERS THEMSELVES. CURRENTLY, THERE ARE FIVE TYPES OF THEATERS REPRESENTED IN THE ORANGE COUNTY AS DESCRIBED IN THE ORANGE COUNTY ARTS ALLIANCE, "STATE OF THE ARTS" POSITION PAPER% 1. REGIONAL THEATER (LORI) - PROFESSIONAL 2. DINNER THEATER - PROFESSIONAL 3. CIVIC THEATER - NON- PROFESSIONAL 4. COMMUNITY THEATER - NON- PROFESSIONAL 5. EDUCATIONAL THEATER (VARIES) I !'REGIONAL OR 'RESIDENT THEATER' IS GENERALLY DEFINED AS AN OPERATION THAT MAINTAINS A PERMANENT COMPANY OF EQUITY ACTORS WHO USUALLY PERFORM A NUMBER OF DIFFERENT PLAYS IN A SERIES OR IN ALTERNATING SEQUENCE. THIS DIFFERS FROM THE OTHER TYPE OF PROFESSIONAL THEATER IN THE COUNTY, IN THAT THE ACTORS ARE SELECTED ON A SHOW -BY -SHOW BASIS. • REGIONAL THEATER IS GENERALLY CONSIDERED TO BE OF SOPHISTI- CATED ARTISTIC TASTE, WHILE DINNER THEATER OR COMMERICAL THEATER IS A PROFIT- MAKING VENTURE AND EVALUATES THE QUALITY OF THE PRESENTATION BY THE PUBLIC'S REACTION TO IT. NON- PROFIT THEATERS ARE INTERESTED IN THE DEVELOP- MENT OF THE ARTIST AS WELL AS THE AUDIENCE. CIVIC AND COMMUNITY THEATER SHARE MUCH IN COMMON. BOTH USE BASICALLY NON- PROFESSIONAL TALENT AND RELY ON VOLUNTEER HELP TO ACT IN, AS WELL AS, BUILD SETS FOR EACH PRODUCTION. CIVIC THEATER IS DEFINED AS RECEIVING SUPPORT FROM THE CITIES IN WHICH THEY EXIST. THIS SUPPORT GENERALLY FUNDS STAFFING AND SOME OPERATIONAL ! EXPENSES. THE BASIC DIFFERENCE BETWEEN THE COMMUNITY AND CIVIC THEATER IS THAT STAFFING FOR THE CIVIC THEATER IS GENERALLY PAID, WHILE COMMUNITY THEATER IS VOLUNTEER. EDUCATIONAL THEATER IS THE PRIMARY TRAINING GROUND FOR BOTH THE ARTIST AND THE AUDIENCE. IT EMPLOYS THE USE OF STUDENT TALENT AND OCCASIONALLY UTILIZES COMMUNITY AND PROFESSIONAL TALENT AS WELL. THE NEEDS AND FINANCIAL FEASIBILITY OF EACH ONE OF THESE ORGANIZATIONS VARIES WIDELY:" SAVING AND UTILIZING THE FORMER CHURCH AS A COMMUNITY THEATER IS A POSITIVE ELEMENT WITHIN THE CITY. DESPITE • THE BUILDINGS DRAW BACKS IT IS FUNCTIONING WELL AND IS PRODUCING QUALITY WORK. � J E 2 STRENGTHS OF THE NEWPORT THEATER ARTS CENTER 1. EXCLUSIVE USE OF THE THEATER BY ONE GROUP. 2. ABILITY TO ATTRACT EXPERIENCED ACTORS AND ACTRESSES. 3. ABILITY TO RECEIVE LONG -TERM RUN COMMITMENTS FROM CAST AND TECHNICIANS. 4. SOME MODERN STAGE EQUIPMENT (MOSTLY SOUND) IN INVENTORY. 5. EXCELLENT VIEW SITE, LOCATED IN LANDSCAPED PARK. 6. BOARD HAS EXCELLENT RELATIONSHIP WITHIN CITY GOVERNMENT AND IN THE COMMUNITY AT LARGE. 7. ATTITUDE OF BOARD SEEMS TO BE PRACTICAL, REALISTIC AND GRACED WITH A POSITIVE "CAN DO" SPIRIT. 8. A COMMUNITY THEATER FESTIVAL IS ESTABLISHED AND THRIVING. 9. NEWPORT BEACH IS THEATER SUPPORTIVE AND CULTURALLY AWARE. WEAKNESSES OF THE NEWPORT THEATER ARTS CENTER 1. THEATER SPACE IS "BARE BONES". TRYING TO SERVE AN ELITE COMMUNITY. 2. FIRE AND SAFETY PROVISIONS OF BUILDING ARE MINIMAL. 3. BUILDING IS SHIFTING AND MAY HAVE STRUCTURAL WEAKNESSES. .4. THERE ARE WATER SEEPAGE PROBLEMS INTO THE BUILDING. 5. SEATING SIGHTLINES ARE BAD AND SEATS ARE NOT FIXED. 6. RESTROOMS ARE UNDERSIZED AND NEED TO BE REPLACED. 7. BUILDING DOES NOT TAKE ADVANTAGE OF SITE AND SPECTACULAR VIEW. 8. STAGE LIGHTING IS MINIMAL AT BEST AND CABLE RUNS AND LOCATIONS OF INSTRUMENTS ARE UNACCEPTABLE= THE ENTIRE ELECTRICAL NEEDS UPDATING. 9. BUILDING VENTILATION IS SUSPECT. 10. ENTRANCES AND LOBBY ARE TOO SMALL AND UNEXCITING.. 11. CONTROL AREA IS TOO NOISY. 12. MAKE -UP AND DRESSING AREAS NOT WELL- DEFINED OR EQUIPPED.i 13. TICKET BOOTH NOT WELL- DEFINED OR EQUIPPED. '14. THERE IS NO DIRECT CONNECTION FROM DRESSING AND MAKE -UP TO THE STAGE WITHOUT GOING OUTSIDE. 15. THE WHITE BUILDING - STILL LOOKS LIKE A CHURCH AND DOES NOT FIT ESTHETICALLY INTO THE PARK AND NEIGH- BORHOOD ENVIRONMENT. 16. PARKING IS CURRENTLY INSUFFICIENT (UNTIL THE LOWER PARKING AREA IS DEVELOPED). • REVIEW OF CODE REQUIREMENTS .(` 3 THE STRUCTURE IS CLASSSIFIED AS A TYPE VN BUILDING WITH A A -3 OCCUPANCY IN THE MAIN FLOOR AND A B -2 OCCUPANCY IN THE LOWER FLOOR (BASEMENT). THEATER USE IS NOT ALLOWED IN A TYPE VN NON -FIRE RATED BUILDING, OVER ONE STORY. THE LOWER FLOOR IS ACTUALLY CLASSIFIED AS A BASEMENT AND SHOULD HAVE AN AUTOMATIC SPRINKLER SYSTEM. (ONE HOUR FIRE PROOFING OF THE EXISTING TRUSS SYSTEM DOES NOT APPEAR PRACTICAL). THE UPPER PORTION OF THE SITE IS ZONED R -1 AND A THEATER IS A PERMITTED USE SUBJECT TO A USE PERMIT. THE SITE IS WITHIN THE COASTAL ZONE BOUNDARY AND ALL DEVELOP- MENT SHOULD COMPLIMENT THE CITIES " LCP" GOALS AND POLICIES, SPECIFICALLY AS THEY RELATE TO VIEWS AND VISTAS. THE CONSULTANT FEELS THAT SITE ALTERNATIVES B, C, OR D, CAN BE DESIGNED SO AS TO ENCHANCE THE COASTAL VISUAL RESOURCES AND COMPLY WITH THE FOLLOWING 11 LCP" EXCERPTS. • Coastal Visual Resources and Special Communities. Policies. Sections 30251 and 30253(5) require the protection of scenic and visual qualities of coastal areas and the preservation of special communities. Analysis. The scenic and visual resources of Newport Beach are t spectacular City has historically been sensitive to the need to .preserve these resources. Bay views and vistas were crucial considerations in the for- mulation of the Shoreline Heights Limitation Ordinance in 1971 and have been the subject of extensive community debate for years. The LCP contains a com- plete listing of primary existing and proposed view areas. PUBLIC ACCESS Policies. In order to preserve and enhance the extensive public access w6'- currently exists within Newport Beach, the following policies are adopted: 3. All existing vista points on public property shall be protected and . maintained. • • 4 MUCH OF THE BLUFF IS MAN MADE UNCOMPACTED FILL. IT SHOULD BE NOTED THAT THE CONSULTANT DOES NOT FEEL THAT THE BLUFF FACE BELOW THE PARK (APPROX. 280 SLOPE) FITS INTO THE DEFINITION OF: AN ENVIRONMENTALLY SENSITIVE HABITAT; A UNIQUE COASTAL RESOURCE= GEOLOGIC HAZARD AREA THIS IS SUBJECTIVE AND NOT EVERYONE WOULD AGREE. IT WILL BE IMPORTANT THAT THE PLANNING COMMISSION MAKE A DETERMIN- ATION, NOT ONLY FOR BUILDING SITE ALTERNATES, B, C, AND D, BUT FOR ANY RETAINING WALL NECESSARY FOR ACCESS FROM TUSTIN AVENUE TO THE PROPOSED PARKING AREA AS WELL AS ANY BLUFF CIRCULATION, AS PER THE FOLLOWING " LCP" EXCERPTS: 1. The following regulations apply to all building sites: a. Definition of Bluff. As used in this section, "bluff" is any landform having an average slope of 26.6 degrees (50 %) or greater, with a vertical rise of 25 feet or greater. Where there is some question as to the applicability of this, section to a specific landform, a determination as to whether or not the specific landform constitutes a bluff shall be made by the Planning Commission, consistent with the purposes of this regulation. b. Grading. Grading, cutting, and filling of natural bluff faces or bluff edges shall be prohibited in order to preserve the scenic value of bluff areas, except for the purpose of performing emergency repairs, or for the installation of erosion- preventive devices or other measures necessary to assure the stability of the bluffs. Any plan involving grading of the bluff face or bluff edge shall be approved by the Planning Commission, including such measures designed to control urban runoff, erosion, and groundwater conditions. c. Geologic Report. To promote public safety, a geologic study • shall be performed for each site to determine areas of poten- tial instability. The bluff areas of potential hazard or instability shall be indicated on maps as part of any Planned Community development plan. d. Height of Structures. Height of structures shall be as described in the Newport Beach Municipal Code. 5 * 0] RON Y[O FAIA ARCNITZCT, INC. 500 JASMINE AVENUE CORONA DELMAR. CALIFORNIA 92625 TELEPHONE A644 -8111 tinot:tr. N ■Oat /ttY.�• /iunllNUUS I[ \. NN0N ■o■ /o N�Ob: \taWir / /Ntt ■. coar 04004 4 aat ■t ■ / /tt ■/Y tY ■ /tta /t1 �Fl7i \' a \uummuNm�ra.}ua/NUr \t.r no trNtaoar,2101 NwVratN/ .tio:\• �.raaa■ aaaraa.r�lttraarat /t` \rtta ,urta \. - •.ONE o \at■NNNNN ■N ■2: NI r 1.arNN - ° artt ■at\ /.flat /try \aL'4 \\ \r- '. /ta /tt /aaa ■taa ■tt, i r�C /a ■/Y \tt \ata /aN /Nr / /lb NNN NNa^ •r. \rtart• :• \tar .t ■tr. \/ � �auo \� Jaaau■. 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AND FINAN. COMMERCIAL L`L`•`�`�`.�.E LOW DENSITY RESIDENTIAL • LOW MRS. RES. /OPEN SPACE ;�;f•, 1�;, �.�9 TWO -fAM1 LY RESIDENTIAL MEDIUM DENSITY RESIDENTIAL V • J� ry0. P h 9., N� c qi r ryd 9., A, 4f 'Pr RECREATIONAL AND ENVIR. OPEN SPACE GOVERN., EDUCAT. AND INSTIT. FACILITIES ■ ■ • ■ ■ • WALKWAY /BIKEWAY 0 RESTROOM FACILITY pV i h �A 2 i . h 4 LC P LAND USE PLAN a .14r, -'RON YEO s• --" S \11J V h 3 AR�HITECT,INC. 500 JASMINE AVENUE CORONA DEL MAR, CALIFORNIA 92625 TELEPHONE :(714)644 -8111 I r f_ .0+ i' �� Poems. 1 1 dol to/72F $MoP>00 RONYEOFAIAARCNITECT,INC. 500JASMINEAVENUE CORONA DEL MAR, CALIFORNIA 92625 TELEPH B?7141644 -8111 7 k--i k vi 1 .. JIEry I 1 NEWPORT THEATRE ARTS CENTER Z67OI GuFi= ph/ ✓,- NGWPoie7' y crf, lAL RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA P ; • , • i� 1 H /ytogftfox J� 8 day r m, Mmils K i 11A4 NO WY I 4 9 • SITE POTENTIALS THE SITE COMMANDS ONE OF THE BEST VIEWS OF THE NEWPORT HARBOR WITHIN THE CITY. POSITIVE ELEMENTS THE PARK, VISTA POINT, AND BLUFF WALK TAKE ADVANTAGE OF THE VIEW. NEGATIVE ELEMENTS 1. THE EXISTING THEATER DOES -NOT TAKE ADVANTAGE OF THE SITE AND THE SPECTACULAR VIEW. 2. THE VIEW OF THE PARKING LOTS, BOAT STORAGE, AND ROOF TOPS BELOW DISTRACT FROM THE VIEW.. 3. THE SOIL IS UNSTABLE AND SETTLING IS OCCURRING. 4. IT WILL BE DIFFICULT AND EXPENSIVE TO CREATE A CIRCULATION LINK FROM THE FUTURE LOWER PARKING AREA TO THE BLUFF TOP. RECOMMENDATIONS • ANY CHANGES TO THE BUILDING ON THE PARK SHOULD PROTECT OR ENHANCE THE VIEW FROMs • 1. THE BLUFF WALK AND VISTA POINT. 2. THE PUBLIC STREET. 3. THE NEIGHBORS TO THE NORTH, SOUTH, AND EAST. r 1.0 NEWPORT THEATRE ARTS CENTER ire 0 x5d1 ct -rFi= .*av 5/m �4 RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEI , :• '• , ORNIA 25 TELEPHONE :(714)644 -8111 ~4AWA� 4c .19 pokAwr Ask AnIN 0 Sf /,10504 r� '+.. 0 ehegI V6 Acoepll zoN�'6tivr . No 7)Y - fir =G'C,i t NEWPORT THEATRE ARTS CENTER ripi /To RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEI y� a 0 T G .10 1 C N ,,E.wPareT 055ACfYj Grit 'Y DRNIA 92625 TELEPHONEVA644 -8111 fVj°,U rMoe P A04IN6 r, 11 2oN &L/Nr zays c:I K I NEWPORT THEATRE ARTS CENTER 12 r,ri ZSO ! GNFF ��/ ✓� S /M 45AT�0',' RON YEO FAIA ARCHITECT, INC. 500 JAWINE.AVENUE CORONA DE P' 0 0 1� 10 ; Ll A-T •�. N, /V.�-=W10447' AAMC/Y, Cr1L ;oy c ORNIA 9262 EPHONE+(714)644 -8111 AkW Aeogm kI . lo'F,�wrY�P 0 AlN.r-. zcwE: c;/ N 1 n NEWPORT THEATRE ARTS CENTER 13 7 do '0 RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEI , Maw rAM4+co W/ low r 'T�c4ns��r�f�a. NOW Pil 'A115 lae,e7" A6;q c'riL Iy t.� ORNIA 92625 EPHONEV1044 -8111 a11�1,+r -A -1 1 /v' =AdwTY�D ,n ADVANTAGES COMBINING PUBLIC AND PRIVATE FACILITIES INCREASES THE OPPOPT- UNITIES FOR FINANCING. THE SITE IS IDEAL FOR A RESTAURANT. THE LEASE COULD HELP FINANCE CONSTRUCTION AS WELL AS GENERATE OPPRATIONS AND MA TNTC�Aq�'c V ^nc.. zoNE6 /N. zcws �V H NO 7Y/ t , GOALS OF THE FRIENDS OF NEWPORT THEATRE ARTS CENTER WE WISH TO ESTABLISH A COMMUNITY THEATRE IN WHICH THE ATMOSPHERE AND THE PHYSICAL ACCOUTREMENTS OF THE BUILDING ARE SUCH THAT THE EXCITEMENT OF SHOW PRODUCTION WILL BURST INTO BLOOM FOR THE TALENTED YOUNG, MIDDLEAGED AND ELDERLY OF THE COMMUNITY. THAT WE WILL BECOME SO ATTRACTIVE TO ACTORS, ACTRESSES, DIRECTORS AND t TECHNICAL PEOPLE, THAT AS A COMPATIBLE TRAINING GROUND THEY WILL VIE WITH ONE ANOTHER FOR THE OPPORTUNITY TO GROW AND EXPAND ARTISTICALLY IN THE ATMOSPHERE WE HAVE PROVIDED. OUR GOAL IS TO ASSURE THAT NEWPORT BEACH WILL HAVE THE FINEST NON- EQUITY THEATRE IN THIS AREA AND WE ARE DEDICATED TO THIS COMMITTMENT. PATTY GENE SAMPSON PRESIDENT, FRIENDS OF N.T.A.C. r \ U is 14 i r� i THEATER NEEDS /GOALS IN ORDER TO MEET THE GOALS OF THE FRIENDS OF THE N.T.A.C. AND THE FOLLOWING: 1. A SAFE AND UP -TO -CODE FACILITY. 2. AN EXCITING AND LUXURIOUS "LOOK" 3. IMPROVED AUDIENCE COMFORT AND SIGHT LINES. 4. BETTER AND ADDITIONAL BACKSTAGE AND SUPPORT AREAS. 5. IMPROVED AND ADDITIONAL THEATRICAL EQUIPMENT. THERE ARE CERTAIN MINIMUM ITEMS THAT NEED TO BE ADDRESSED: 1. SOLVE THE WATER SEEPAGE PROBLEMS, BY TIEING THE EXISTING DOWNSPOUTSINTO AN UNDERGROUND PIPE SYSTEM, AND ALSO RE -GRADE AND REVISE EXISTING CATCH BASIN SYSTEM. MONITOR AND REVISE EXISTING IRRIGATION SYSTEM TO KEEP WATER AWAY FROM THE BUILDING. 2. BRING ELECTRICAL UP TO CODE. 3. ELIMINATE NOISE FROM THE CONTROL ROOM. 4. ELIMINATE NOISE FROM THE STAGE FLOOR. 5. PROVIDE ADEQUATE RESTROOMS, LOBBY, AND TICKETING FACILITIES. 6. INSTALL PERMANENT RISERS WITH A GREATLY INCREASED 'RAKE' FOR BETTER SIGHTt LiINES. 7. PAINT THE BUILDING AND PROVIDE IDENTIFICATION, SO THAT THE COMPLEX IS COMPATIBLE, AND FITS INTO THE PARK AND NEIGHBORHOOD ENVIRONMENT. S. PAINT, COVER, OR DRAPE THE SEATING AREA FOR BETTER VISUAL AMENITIES, ACOUSTIC AND LIGHT CONTROL. 9. PROVIDE INTERIOR CIRCULATION LINK BETWEEN THE STAGE AND SUPPORT AREAS. 10. PROVIDE COMMUNICATIONS NETWORK BETWEEN CONTROL•, STAGE, AND SUPPORT. 11. PROVIDE ADDITIONAL LIGHTING. 12. PROVIDE PERMANENT SEATING. 13. UP -GRADE FIRE PROTECTION. 14. PROVIDE ADEQUATE DRESSING, MAKE -UP, AND TOILET FACILITIES. ALL OF THESE ELEMENTS ARE INCORPORATED IN BUILDING OPTION 'A'. THE OTHER OPTIONS ARE ATTEMPTS TO MAXIMIZE THE POTENTIALS OF THE PRESENT SITE AND THE EXISTING THEATER. is 16 NEWPORT THEATRE ARTS CENTER -- 'X/tsrr//vc C�S/l� /77D/S�S • RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEL MACALIFORNIA 92625 TELEPHONE:(714)644 -8111 a • 740 SMyGL TO /GjcT rjk-,AW7705 MdLI.. •AN •N4 GdIV wa 7 ur • No 6.ic14S7j a vt i j5XA /MO fl'fi�' /NG A 1 TD m 9P L /LAN t NEWPORT THEATRE ARTS CENTER o�-ioN MBK/ 644 P1+1 RONYEOFAIA ARCHITECT, INC- 500 JASMINE AVENUE CORONA DELMAQ.. CALIFORNIA 92625 TELEPFIONE'�714) ADVANTAGES lISADVANTAGES 1. CHEAPER THAN OPTIONS B, C, OR D. 1. VIEW SITE NOT UTILIZED. 2. LARGER NUMBER OF SEATS POSSIBLE 2. BASIC OLOOK OF ITEMENSPACE NOT CHANGED- THAN OPTION C OR D. LACK 3. PRESENT STAGE AND CURTAINS 3. POSSIBLE VIEW OBSTRUCTION FROM UTILIZED. STREET. AOW DD /T�ON- //w 11/x'1 MAh 1N7x;t?,q)r4 "o L eworx6 Phwv o p�KM. S6� t ' � a Its NEWPORT THEATRE ARTS CENTER Of�T /DN PG /P STAGE RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEL MAR\ IFOHNIA 92625 TELEPHONE :(714)644 -8111 ADVANTAGES DISADVANTAGES 1. LOBBY EXCITING. 1. GREATER COST. 2. USES VIEW BEST. 2. PRESENT STAGE AND CURTAINS ARE 3. MAKE -UP IS UPSTAIRS. NOT UTILIZED. 3. SEAT CAPACITY REDUCED. 4. SPACE IS EXCITING AND NEW WITH I OPEN STAGE. 5. NO VIEW OBSTRUCTION BY ADDITIONS ! \ TO NEIGHBORS. 11 0 NEWhA P/T/aN-R$?Rw'::MS /m/m ;5,rl/NG (41, D %N�00�/ OW072G fl A&NG u f M �10w t b 6� aR 549 WrO 1 Iv NEWPORT-THEATRE ARTS CENTER Ofd" /ON „ • PG /P STi?G� w� 2 snap ylo y -�✓r�c � �� RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEL MAC LIFORNIA 92625 TELEPriONE :(714)644 8111 ADVANTAGES DV 1iSAANTAGES 1. SAME AS B, ONLY MORE 1. SAME AS B, BUT BETTER EXPENSIVE. LOBBY ACCESS FROM LOWER PARKING. I )VaWAPo/77KA/ sr, rs p6�elAw 0Z9V474r_ IdP ii 0 0 440fa25_,OeMv 42wv 146r col ' +u laX/�G m eKJNG FA i NEWPORT THEATRE ARTS CENTER M,q Job ,e�,MO�G�ivG RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEL MARCALIFORNIA 92625 TELEPHONE (714)644 -8111 i NEW rAPPIPON 1-1, 20 oxe=14s f AXIN6 p�VAf�TAGES 1. VERY EXCITING AND MODERN SPACE. 2. LARGE LOBBY WITH PARTIAL VIEW. 3. BREAKS OUT OF " CHURCH" FEELING 4. ADDS SQUARE FOOTAGE. u DISADVANTAGES 1_ 1. NEW ROOF STRUCTURE. 2. MUCH GREATER COST. 3. PRESENT STAGE AND CURTAINS NOT UTILIZED (BUT POSSIBLY USED) 4. POSSIBLE VISION OBSTRUCTION BY LOBBY ADDITION FROM STREET. NEWPORT T; EAT < ARTS CENTER 0 *ry Of'fION 0- RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DELMA[ CALIFORNIA 92625 TELEPHONE'(714)644 -8111 ADVANTAGES DISADVANTAGES 1. VERY EXCITING AND MODERN SPACE. 1. NEW ROOF STRUCTURE. 2. LARGE LOBBY WITH . VIEW. 2. MUCH GREATER COST. 3. BREAKS OUT OF " CHURCH" FEELING. 3. PRESENT STAGE AND CURTAINS NOT 4. ADDS SQUARE FOOTAGE. UTILIZED (BUT POSSIBLY USED) law r, -,� pt 40�/ 1 i50�\ I !� I I � Ex /r 21 t • • J , RON YEO FAIA ARCHITECT.IN 5 JRSMIt frt,,e VIA=-w u ?tee 41S)0;�. yy�,ee5ryo� � MF�T /NG MAAMP 25VeW MIAOn 44M V'�'L. Ofi /��S1m�YaE P000�' /l�yE7. MG. CENTER e1F 22 AV/< 0 t v r • OFTION "Ell NEW THEATRE ADVANTAGES 1. SPECTACULAR LOBBY AND TERRACE VIEWS. 2. ADEQUATE LOBBY AND AUDIENCE SERVICE FACILITIES. 3. COMPLIANCE WITH CURRENT CODES. 4.. ALL STAGE AND PERFORMANCE SUPPORT AREAS ADEQUATE AND EASILY ACCESSIBLE. 5. EXCITING AND NOVEL THEATRE SPACE CAN BE USED FOR TRADITIONAL OR MORE EXPERIMENTAL STAGING. 6. CONTINENTAL SEATING, WITH WIDE SEATS, GOOD LEG ROOM. 7. INTIMATE SEATING -'NO SEAT FURTHER THAN 28' FROM STAGE. 8. SIGHT LINES FROM SIDE SEATS VERY GOOD. GOOD "RAKE" EASILY OBTAINABLE. 9. STAGE CAN BE USED AS OPEN - THRUST OR PROSCENIUM- THRUST. 10. REVOLVE ALLOWS FOR- SIMPLE AND FAST SET CHANGES WHEN REQUIRED. ABILITY TO PERFORM - REHERSE AND DO SET ' CONSTRUCTION ON SAME STAGE DURING CURRENT RUN. SEASON COULD BE LARGER. VARIOUS EVENTS COULD BE STAGED IN SAME DAY •WITH MINIMAL TECHNICAL PERSONNEL. 11. MINIMUM VIEW OBSTRUCTION BY FACILITY. 12. SITE ALTERNATE B, C, AND D, COULD ACTUALLY ENHANCE THE BLUFF TO VIEWS. 13. CURRENT THEATRE BUILDING COULD BE USED WHILE CONSTRUCTION ON NEW GOES ON. NO BREAK IN CONTINUITY. 14. ELEGANT ACTOR'S AREA COULD ATTRACT THE BEST TALENT. 15. SPACES (UPSTAIRS AND DOWN) VERY USEFUL FOR OTHER TYPES OF ASSEMBLES, INCLUDING, WORKSHOPS, LECTURES, MOVIES, MEETINGS, ETC. (ALSO, IMPORTANT FOR CITY FUNCTIONS) 16. RESULTING PUBLICITY TO THIS FACILITY WOULD ATTRACT AUDIENCE, ACTORS, AND OTHER SUPPORT PEOPLE,IMPROVING THE BOX OFFICE RECEIPTS AND QUALITY OF PRODUCTION. - DISADVANTAGES 1. PROBABLY SELL OUT ALL NIGHTS. 2. EXPENSIVE. 3. WOULD TAKE LONGER FOR APPROVALS AND CONSTRUCTION. • 23 I Jg L • PRELIMINARY RECOMMENDATIONS FOR REMODELING OPTIONS • 1. KEEP EVERYTHING IN A SUITABLE SCALE FOR COMMUNITY THEATER. A. SEATING FOR 100 TO 120 PERSONS B. SMALL STAGE (500 SQ.FT.) OR LARGER, OPEN THRUST TYPE C. INSTRUMENTS TO BE 200 +. D. CIRCUITS TO BE 100 +. E. 24 (2400 W.) DIMMERS OR ONE PER CIRCUIT (1000 W.). F. EXISTING SOUND SET -UP TO BE UTILIZED. SOIL _CONSTRAINTS THE SOIL REPORT WAS NOT COMPLETED AT THE TIME OF THIS REPORT, AND SHOULD BE STUDIED CONCURRENTLY DURING THE REVIEWING PROCESS. ALTHOUGH MUCH OF THE BLUFF IS UNSTABLE FILL, IT IS ANTLCIPATED THAT ANY NEW CONSTRUCTION COULD UTILIZE CONCRETE CAISONS DOWN INTO BEDROCK. CONSTRUCTION COSTS ESTIMATING CONSTRUCTION COSTS AT THIS STAGE OF SCHEMATICS IS EXTREMELY DIFFICULT BECAUSE OF THE VARIOUS UNKNOWNS AND OPTIONS AVAILABLE, BUT NOT YET DETERMINED. THE FOLLOWING COSTS SHOULD BE USED ONLY AS A GUIDE TO COMPARE VARIOUS OPTIONS. THE FINAL COSTS CAN VARY UP OR DOWN DEPENDING UPON AVAILABILITY OF FUNDS, DESIRED QUALITY, SOIL CONDITIONS, ETC. OPTION A $ 400,000 B 600,000 B -1 700,000 C 800,000 D 800,000 E 1,500,000 500,000(CAN BE PHASED VERY EASILY) 700,000 800,000 1,000,000 1,000,000 2,000,000 (NEW) 24