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HomeMy WebLinkAbout04-07-1981 - Agenda3 CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING HELD TUESDAY, APRIL 7, 1981 CITY HALL COUNCIL CHAMBERS 7:00 p.m. AGENDA I. PROCEDURAL MATTERS: 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of March 3, 1981 4. Adoption of Agenda II. SPECIAL RECOGNITION AWARDS: 5. Boys and Girls Basketball Program • III. ITEMS FOR ACTION: 6. Amendment to Council Policy I -9 Retention or Removal of Park and Parkway Trees;,undesiPabYe street-tree-species-, (staff report attached) 7. Street Tree Replacement Request, 1748 Bayport Way (report attached) 8. Request to modify - condition of park site required for development of Aeronutronic Ford Site. (request letter with proposal and staff report attached). is IV. ITEMS FOR'DISCUSSION: 9. Mouth of Big Canyon V. COMMITTEE REPORTS: 10. Budget 11. Ocean Front General Plan 12. Park Planning and Development 13. Parkway Trees Commissioner Winburn Commissioner Ammerman Commissioner Stuart Commissioner Cole PARKS, BEACHES AND RECREATION COMMISSION MEETINGS ARE TAPE RECORDED; TESTIMONY LIMITED TO 5 MINUTES . •14. Recreation Facilities 15. Recreation Program & Citizen Involvement VI. LIAISON REPORTS: 16. Bikeway Trails Committee 17. Litter Control Committee 18. Friends of Oasis 19. Friends of the Theatre Arts Commissioner Winburn Commissioner Green Commissioner Schwarz Commissioner Cole Commissioner Ross Commissioner Ammerman •VII. INFORMATIONAL REPORTS: 20. Recreation Division (report attached) 21. Park Division (report attached) VIII. SPECIAL, URGENT OR LAST MINUTE ITEMS: I'X. ADJOURNMENT: • • PM CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION March 3, 1981 City Council Chambers 6o30P.M. A ? Present IX IX Motion x Second Aye x x x Motion Second Abstain Ayes Ix x x Motion Second Ayes lxlxlx • s J X X X X Ex- officio Member Presl Staff Present: I. PROCEDURAL MATTERS Item #1 The meeting of the Parl was called to order at Item #3 Motion was made to app' x 1891 meeting. x x x x Item #4 The agenda was adopted II.. 'ITEMS FOR ACTION: Item #5 x Motion was made that w x. they approve a budget x conduct the soil analy: x x x theatre or restaurant site. Motion carried. x Motion was made that tl x Commission endorse Opt x x x x and that we indicate tl be the fund raising arl Item #6" The type of light that to use that would be tl is a metal - .4ali de sy to have the lights coil City Council with recol ant: Ronald A. Whitley, Director Jeffrey C. Kolin, Rec. Supt. Jack Brooks, Park Supt. Miclele,Alberta, Secretary :s, Beaches and Recreation Commission 7:00 p.m. •ove the minutes of the Mahch-2; as presented. a recommend to the City Council that amendment not more than $10,000, to ;is for purposes of determining if a :an be constructed on the proposed to Parks, Beaches and Recreation ion E providing the soil study concurs to Friends of the Theatre Arts Center n for this project. Unanimous. the PB & R Department has determined ie most efficient system, energy wise, ;tem. PB & R has also determined not I operated. Staff will go back to emendations. Call to Order Approval of Minutes Adoption of Agenda NTAC Proposal) Roberti V Berg Urban Open Space ant: Ronald A. Whitley, Director Jeffrey C. Kolin, Rec. Supt. Jack Brooks, Park Supt. Miclele,Alberta, Secretary :s, Beaches and Recreation Commission 7:00 p.m. •ove the minutes of the Mahch-2; as presented. a recommend to the City Council that amendment not more than $10,000, to ;is for purposes of determining if a :an be constructed on the proposed to Parks, Beaches and Recreation ion E providing the soil study concurs to Friends of the Theatre Arts Center n for this project. Unanimous. the PB & R Department has determined ie most efficient system, energy wise, ;tem. PB & R has also determined not I operated. Staff will go back to emendations. Call to Order Approval of Minutes Adoption of Agenda NTAC Proposal) Roberti V Berg Urban Open Space r. COMMISSIONERS Present Motion Second Ayes • Motion Second Ayes • CITY OF NEWPORT BEACH PARKS, BEACHES &'RECREATION COMMISSION City Council Chambers 6o30P.M. ;j °s Cathy Anderson, President of the West Newport Beach Improve- ment Association was present and stated that the association) is opposed to having the two courts lit at West Newport Park. Therefore, we have the option to have all four courts lit at San Joaquin Hills Park. Ms. Anderson stated that the primary reason that 'they are opposed to. having the courts lit is that the lights may bring adverse kids into the park at night. The student representatives suggested and all agreed that the lights might discourage these adverse kids. x Motion was made that the-money-which was_originally proposed for 1i'ghting-the-_courts : at West.Newport-Park be used instead x x x x _x x _ to Tight-the courts irn•San=Joaqui'n HiTls,.Park:. Unanimous ITI. ITEMS FOR DISCUSSION: Item #7 Commissioner Green stated that he feels it is important to involve students in government and to have them aware of decision making. Chris Ling thinks this program is a good idea because they have good points to bring up.and would like the program to continue. Commissioner Green would like to give up his role as Chair of the sub committee and give it to someone else but still remain on the committee. Tabled until next month. Item #8 x Motion was made to direct staff to 'see what correlation of x efficiency that $40,000. represents i.f transferred to a x x x x x x city crew. Unanimous. IV.. COMMITTEE REPORTS: Item #10 Commissioner Ammerman stated that the Ocean Front sidewalk plan is not workable to say who has priority to use Ocean Front. Item #11 Commissioner Stuart met with the Irvine Company re sports complex and another committee meeting will be held. INDEX Student Reps Preliminary Budget Ses- sions Ocean Front General Plan `� CITY OF NEWPORT BEACH COMMISSIONERS 'PARKS, BEACHES & RECREATION COMMISSION Present • Motion Second Ayes x x • City Council Chambers 6o30P.M. ay, March 11, 1981, at re is an increasing, role atic programs at various Des down. Department did an informal n Orange County about the he majority of cities and'commercial groups to a same system is set up. ng'after commercial of revenue. Motion come back with a recom- he Parks, Beaches and Recreation Facilities Recreation Program and Citizen In- volvement Recreation Div. Report s Item #13 Sub committee will meet on Wednesd 7:00 a.m. Item #14' Commissioner Green stated that the of the City to supplement the athl schools as enrollment and budget g VI. INFORMATIONAL REPORTS: Item #19' The Parks, Beaches and Recreation telephone survey to other cities i use of their rental facilities. T allowed both alcohol to be served rent the facilities. Generally th x Motion was made that we pursue goi x business. ':Unanimous. x'•xx x This would be an additional source withdrawn and staff be directed to mended policy. VIII. ADJOURNMENT: There being no further business, t Recreation Commission adjourned. �o ay, March 11, 1981, at re is an increasing, role atic programs at various Des down. Department did an informal n Orange County about the he majority of cities and'commercial groups to a same system is set up. ng'after commercial of revenue. Motion come back with a recom- he Parks, Beaches and Recreation Facilities Recreation Program and Citizen In- volvement Recreation Div. Report • April 1, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: FICUS NITIDA AS A PARKWAY TREE RECOMMENDATION: Recommend to the City Council that when Council Policies are amended that the Ficus Nitida be incorporated into the policy as an undesirable street and /or parkway tree: DISCUSSION: Although the Ficus Nitida is a beautiful tree we have experienced major problems with its-use as a street tree in Newport Beach. As they mature, the vigorous root structure causes sidewalk damage that is impossible to maintain. In addition to the continual sidewalk repair necessary to be coordinated with the General Services Department, the raised sidewalk conditions are a contributor to lawsuits resulting from pedestrians tripping. The Ficus Nitida has also been a tree that has caused a view problem in many areas, i.e. Goldenrod in Harbor View Hills. If allowed to grow in a normal manner with minimal trimming they can be quite massive. For the above reasons, we are making this recommendation. There is probably no economical way to rid ourselves of the existing ficus nitida problems. However, adoption of the recommendations will help the staff administrators in the future by this prudent action. 4 Ronald A. Whitley RAW:ma 0 '40 ks� • April 1, 1981 TO: PARKS, BEACHES- =AND RECREATION COMMISSION FROM: Parks, Beaches an& Recreation Director SUBJECT: STREET TREE REPLACEMENT ON HOLIDAY AT 1748 BAYPORT WAY Mr. Stewart Williams has requested a replacement of a removed Tristania with a Ficus Nitida. His request has been denied by staff. In addition to the narrow parkway there are overhead utility lines that will cause problems with the requested planting. In our opinion the planting of a similar species, Ficus Benjamina, will retain an attractive street scape. (See attached letter). I have indicated to Mr. Williams that the Commission could review the staff decision on this matter. For clarification-purposes it would be desirable to have the Commission members go by and look at the property. The existing parkway trees on the property are Ficus Nitida, four of them, and'I can certainly understand the request for standardization. However, we have to start somewhere with our use of the Ficus Nitida. And, if there are any questions, please feel free to give me a call. _0 _& Ronald A. Whitley RAW: ma Attachment 0 *__ 7 • March 25, 1961 Mr. Stuart Williams 1748 Bayport Way Newport Beach, CA 92660 Dear Mr.•Williams: CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT (714) 640 -2271 I have visited your property to review the parkway adjacent to Lane with regard to the street tree situation. As the Y parkway is narrow and has overhead utility lines that inhibit tree growth a Ficus nitida cannot be planted. Our recommendation is to plant a Ficus benjamina which has a similar appearance with the existing streetscape. The Parks, Beaches and Recreation Commission is in the process of placing the Ficus nitida on the undesirable list for parkway tree purposes. This action is due to our ever increasing problem of sidewalk damage and high maintenance costs for this species. If you have further questions regarding this decision, please feel free to give me a call. CoLrddiially, ./'tom /�� Ronald A. Whitley Director ((// RAW:ma cc: Robert L. Wynn, City Manager Jack Brooks, Park Superintendent Cite Hall • 3300 Newport Boulevard, Newport Beach, California 92663 r.,ct • April 1, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: REQUEST FOR MODIFICATION ON CONDITIONS ESTABLISHED FOR PARKSITE AT BISON AND McARTHUR A Tittle over a year ago the Commission was instrumental in establishing the conditions for the future park associated with the Aeronutronic Ford development as presented by the Daon Corporation. 'Since that time, as most of you-are aware, the property has been acquired by the J.M. Peters Company. In their review of the conditions the attached proposal has been offered as an alternative. The staff has analyzed the proposal and feels that acceptance of the modification would expedite the process whereby a public park would be provided to the community-. Realistically, the entire 10 acres may not be developed for several years. The developer will be in attendance at our meeting of April 7, and the staff will-,have further input as we continue to analyze the proposal. And, if there are any questions, please feel free to give me a call. JEW/1,113- Ronald A. Whitley RAW:ma Attachment mo n yl March 26, 1981 Mr. Ronald A. Whitley Director of Parks, Beaches & Recreation City of Newport Beach 3300 Newport Blvd. - Newport Beach, Ca. 92663 Subject: Request for Modification of Tentative Tract Condition, . Tentative Tract 11377, Aeronutronic Ford Site Dear Mr. Whitley; As presently approved, the conditions'of approval for Tentative Tract 11377 require that the ten Grp Dark site at the southwest-corner of Bison Avenue on( MacArth ur Boulevard (see Attachment No. I) be dedicated to the city of Newport Beac a'Trou h raded_p r .itv cr-i_ter_i.a... The tentative map conditions o no re uire a Peters Company to install any improvemen s•w�tflin-the- park. In addition to a prece ang as require the J:M- P "eter�'s •Company, an-d even ua l.y the homeowners association, of iii a'i•ntenance„ the.pypl,�.c __pirk: "Y�e folio - Condition No. 46 of the en `Ive t m'� p ufl n� es°" fie-~ blic park naa.ntenance- nesponsa. a.-i y_4, 46. The maintenance for the proposed park site shall be provided for by applicant until such'time as homeowner associations are formed which will be responsible for the ultimate site maintenance. The J.M. Peters Company believes that the requirement for a private.homeowners association of 300 homes to maintain a park, which.is the property of the City and which will be utilized'by a great many people in the community, is unfair.. The concept of having a private entity maintain a public facility raises.many problems and legal questions. A few of the legal questions and potential problems that the City may face..in the future i•f the public park is maintained by the homeowner association are as follows: 1. Who will establish the level of maintenance? 2. What recourse will the City have'if the association does not maintain the facilities (ie: structures, landscape, walkways, etc) to an acceptable level? 3. How will the association react to City sponsored activities and the extra maintenance associated with these activities? 4. Who is liable when injuries occur within the park? 5. Will association members or organizations have priority use ' of the park? 6. What will happen .if the association files a law suite contending that they are unfairly taxed for public park maintenance? The preceding is by no means an all inclusive list but•it does point out some of-the problems that may be encountered With association maintenance of a public park. 3 Mr. Ronald A. Whitley Page 2 March 26, 1981 • In order to avoid future maintenance and legal problems between the City and the homeowner association, the J.M..Peters Company is proposing the following alternative to Condition No..46 of the tentative tract man: 1. The J'.M. Peters Company will install and the association will maintain all landscaping on the perimeter slopes and buffer slopes between the park and•the residential site (see Attachment No. 2). The perimeter and buffer slopes, are approximately 5 acres. 2. The J.M. Peters Company will retain a landscape architectural firm, Lifescapes, Inc., to prepare preliminary and working•drawfn9s for the flat area of the park. Said plans to be• developed under the direction of the City's Director of Parks, Beaches and Recreation. 3. The City will assume all maintenance responsibility for the flat- park and Turkish Rugging areas: The flat park and Turkish Rugging areas are approximately 5 acres. 4. The City will analyze the Turkish Rugging area to determine if this natural area needs to be preserved or if it can be in- corporated into the landscaped park area. The preceding'propo'sal, in addition to eliminating potential conflicts between the City and association, will also be much-more advantageous to the City from a financial standpoint. Based on construction cost for landscaping of $2.00 • per square foot and landscape maintenance cost of $3,500 per acre per year, it is much more benefical to the City to amend the existing tentative tract condition-as outlined above. A detailed cost analysis is summarized. on Attachment No. 3. In summary the J.M. Peters Company is requesting that Condition No. 46 of . Tentative Tract 11377 be modified to more equitably share the cost-of improving and maintaining the ten acre public park. If additional information is needed or if you need clarification of our request please do not hestitate to call my office, Very truly yours,, ROBERT J. TRAPP Director of Forward Planning RJT /tsr enclosure cc: Mr. Jim Newicker, Planning Di- rector 0 a a T � a Z H 0 zm 0 0 aV i~-W� 4m • e W z W Qa LU LL aws we aW O-j JJ U)M zN Y W Fy F Ems. Q LLO LL z• ad y O CC F. W H Q aH a O zO a z Q a m groom 0 J QW W eW M. LL WZ CCWZz m .W Q a Q J Q L N e Q Hz IL z_� x a ZQ y IL W -YJ.�, n?�S H, m ■... i..i anNSAV NOW 7 r 0 8 J� .Q O a .O. m a o� • (A LU W Z N O a a .� U a� z_c W C W x HZ� = U .Q LU n'aa U)y e �W Q Im W J ^• LLZ �/ J J� .Q O a .O. m a o� • V • E 11 II. III IV. ATTACHMENT N0.3 FINANCIAL ANALYSIS Assumptions A. Park Improvement Cost - $90,000 per acre B. Maintenance Cost - $3,500 per acre per year C. Total Park Area - -10 Acres D. Total Slope Area - 5 Acres E. Total Flat.Area - 5 Acres Existing Tentative Tract Map Condition A. City Improvement'Cost - 10 acres x $90,000 /acre B. Design Cost C. Maintenance Cost Proposed Tentative Tract Map Condition A. City Improvement'Cost - 5 acres x $90;000 /acre B. 'Design Cost ' C. Maintenance Cost - 5 acres x $3,500 /acre /year $900,000 50,000 -0- $450,000 -0- 17,500 /year Analysis A. Improvement Cost Saving to City - $900,000 - $450,000 = $450,000 B.' Design Cost saving to City- 50,000 Total Initial Saving to City $500,000 C. Assume total City saving is invested at 10%*interest:. $500,000 x 0.10= $50,000 /year.' D. Conclusion: If the initial City cash savings of $500,000 is invested in a 10% account the interest would far exceed the City's $17,500 /year.maintenance cost. RECREATION DIVISION 0 March Progress Report SPECIAL ACTIVITY CLASSES Registration for Spring activities began on March 7 with a very heavy mail -in registration. Many activities were filled to capacity on the first day causing a few frayed tempers. To date .revenues are exceeding those of last years spring registration and will continue to come in for several weeks. Revenue from brochure advertisements for the spring quarter was $3,751.00. Nancy Lerner has done a super job of selling our promotional program and has already exceeded our $6,500 goal for the year. Aerobic Dancing, Dance Fitness, Tiny -Tots and Infant /Todler Development are booming - -we can'•t offer enough classes. The Tennis program is remaining at a steady level with one new activity added this spring. The first ever round robin tournament received a good response and should develop into a popular annual event. • SPECIAL PROGRAMS The CYC production of "The Sound of Music" is experiencing a fantastic response to pre -sale tickets. Both Friday and Saturday nights have been sold out. Performances are scheduled for May 1, 2,�&. 3 at the Theatre Arts Center and May 8 at OASIS Center. This promises to be a super family theatre production. The teenage Vail Ski Trip has had very few sign -ups due to poor snow. Those wishing to go on the trip will be able to join the University High School group on the same weekend, weather permitting. Hopefully next year we will have a better year for snow. The Friends of the Newport Theatre Arts Center opened their third pro- duction of the year to a select crowd of first nighters. All in attendance enjoyed Neil Simons "God's Favorite" a hilariously funny comedy. Plans are already underway for "Hot L Baltimore" and the 2nd Annual Community Theatre Festival scheduled for this summer. SAILING & AQUATICS • The Sailing program is coming off a very strong winter session where registration was up by 10 to 15 percent. Sign -ups for spring classes are 1►11 sa • also going very well with all scheduled classes achieving the minimum required to be taught. The success of the sailing program is due at least in part to a mini - brochure detailing sailing activities which was distributed to local schools as a part of our continuing public relations effort.. Recruitment and selection of summer aquatic staff is scheduled for April during Easter Vacation. Response to our fliers has been excellent so far which should, result in,an excellent pool of people to choose from. YOUTH AND ADULT SPORTS The boys and girls basketball programs wrapped up their tournament play recently with a 2nd place finish and a hard fought semi -final loss. The County Tournament was held at the Fountain Valley Recreation Center. City teams were entered in all divisions except 3rd and 4th grade girls, there wero not enough participants to form a team. Registration for the Rotary Club track meet has passed the 200 mark. • The practice meet will be held April 4-at Corona del Mar High School and the City Championships Aprill 11 at Harbor High School. The Rotary Club will be providing volunteers and awards for the track program. It's a busy month for Adult Sports. For the first time in several years we have successfully formed an adult volleyball league. Eight, teams are competing at Corona del Mar High School. Also coming up in April is a 3 -Man Basketball Tournament scheduled for 38th St. Park on the outdoor courts.and an (Over - ?he -Line Tournament at Corona del Mar High School. Adult Softball registration for Summer Leagues begins April 22 for resident 10 point teams. All registration will be first come first serve in- person as was done last year. This years summer leagues will be able to accommodate 156 ,reams. SENIOR CITIZENS March was highlighted by a successful Monte Carlo Night at OASIS. Three hundred and seventy people had a marvelous time while helping to raise money for the Friends of OASIS. • City staff and'the Friends of OASIS are continuing to add new programs to the Centers'schedule. The newest addition has, been dubbed "The SOS Program ", for soup, sandwich or salad. This noontime lunch program will be offered i,w ,;r -3- three times a week on a. volunteer and self supporting basis. Cost to • OASIS members is $1.00 for a nutritious lunch. Older Americans month is coming up in May and May 10 -16, 1981 has been designated as Senior Censor Week. Watch for upcoming programs. $t 0-* - -4 �c "- Jeffrey C. Kolin Recreation Superintendent /kar • • em PROGRAM ANALYSIS Gii,nter 1981 SPECIAL ACTIVITY CLASSES 1981 li2LOi Revenue $26,340.00 ($20,522.00) Participants 984 (1281) Expenditures 19,109.00- (12,408.00) TENNIS Revenue 4,360.00 (4,686.00) Participants 213' (213) Expenditures 4,356.00 04,669.00) SAILING Revenue 2,826.00 (1,973.00) Participants 114 (83) • Expenditures 2,563.00' (1,064.00) YOUTH BASKETBALL Revenue 2,213.00 (2,169.00) Participants 211 (225) Expenditures 5,932.00 (5,370.00) ADULT BASKETBALL 1980 1979) Revenue 9,075.00 (8,682.00) Participants 36 Teams 300 (360() Expenditures 6,299.00 (6,432.00) ADULT SOFTBALL 1980 iiHL Revenue 3,523.00 ('3,957.00) • Participants 20 Teams 300 (360) Expenditures 2,092.00 (2,751.00) 0 April 1, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Park Superintendent SUBJECT: ACTIVITY REPORT FOR MARCH 1981 In addition to our normal maintenance our park crews performed the following tasks. 1. Relandscaped Newport Island Park. This work consisted of installing a concrete mow strip, automatic irrigation system, sod and new plants. 2. Installed irrigation lines to planters at Corona del Mar mai,h. beach parking lot. This work was done to enable us to put in irrigation after the parking lot work is finished. 3. Sodded bare spots on the playing fields at Mariners -Park, Peninsula Park and Buffalo Hills Park. • 4. Installed mow strip at Westcliff Park. 5. Spread soil at Lincoln School playing field. 6. Installed two picnic tables at Buffalo Hills Park. 7. Repaired basketball backboard at Buffalo Hills Park. 8. Performed some work on the relandscaping of Galaxy View Park. 9. Replaced two poles and installed chain at end of parking lot at Westcliff Park to restrict traffic. -10. Graded and bl'acktopped area around the backstop at Community Youth Center. Our tree crews performed the following last month: 1. Trimmed 683 trees 2. Planted 7 new trees 3. Removed 14 trees • 4. Completed 23 work requests. It-a1 • PARKS, BEACHES AND 'RECREATION COMMISSION Page 2 April 1, 1981 The,tree crews are currently trimming in the following areas: 1. Eastbluff 2. Corona del Mar, 3. Anniversary Lane area 4. 2nd Avenue Eucalyptus, Corona del Mar Jack Brooks. JB:ma n U n U