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HomeMy WebLinkAbout07-06-1982 - Agenda0 • i I t CITY OF NEWPORT BEACH a 4'PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING HELD'JULY 6, 1982 i ss CITY HALL COUNCIL CHAMBERS 7:00 P.M. r+ AGENDA I. PROCEDURAL MATTERS: 1. Call to Order 2. Roll Call 3. Approval of Minutes —Meeting of June 1, 1982 4. Adoption of Agenda 11. ITEMS FOR ACTION: 5. Presentation of Community Service Awards 6. Seating of New Commissioner - James T. Capretz 7. Election of Commission Officers for 1982 -83 8. Buffalo Hills Park Refurbishment (report attached) 9. Encroachment Request (report and background material attached) 10. Cal Trans West III. ITEMS FOR DISCUSSION: 11. Beach Volleyball Study (verbal progress report - Commissioner Morin) 12. City Entrance Sign Development (verbal progress report - Commissioner Morin) 13. Commission and Staff Roster Update IV. INFORMATIONAL REPORTS: 14. Park Division (report attached) 15. Recreation Division (report attached) V. SPECIAL, URGENT OR LAST - MINUTE ITEMS: VI. ADJOURNMENT: PARKS, BEACHES AND RECREATION COMMISSION MEETINGS ARE TAPE RECORDED; TESTIMONY LIMITED TO 5 MINUTES Commissioners Motion Sec Ay - x x CITY OF NEWPORT BEACH Parks Beaches & Recreation Commission Motion 11 x Second IX Ayes Ix x x x x n U June 1, 1982 City Council Chambers 7pm Ex= Officio member present: Staff present: I. PROCEDURAL MATTERS: Item #1 Ronald A. Whitley, Director Jeffrey C. Kolin, Rec. Supt. Jack Brooks, Park Supt. Michele Alberto, Secretary The meeting of the'Parks, Beaches and Recreation Commission was called to order at 7:05 p.m. Item #3 Motion was: made to approve the minutes of the May 4, 1982, meeting with the following corrections: Page 2, Item 5 - should read June 28, for joint meeting, not June 30. Page 2, Item 5 - add that three people -spoke under public discussion. Unanimous Item #4 The agenda was adopted as presented. II. ITEMS'FOR ACTION: Item #4A Ron Whitley stated that the Commission had an opportunity at the last meeting to go over the preliminary plans for San Miguel Parka Associations were notified so that they could provide input for the review of the preliminary plans.and attended the last Commission meeting. A sub- committee, whidh consisted of Commissioners Cohen, Stuart, and Hopkins was appointed and met with the associations prior to tonight:4s meeting. San Miguel Park - The consensus of opinion expressed at the meeting is that the park is wanted and needed. The restroom is desired. There were 19 people in attendance, plus staff and Commissioners, at the sub - committee meeting It is desirable to do both, redo'Buffalo Hills Park and proceed with San Miguel Park. Public discussion opened Call to Order Approval of Minutes Adoption of Agenda San Miguel Park Develop- ment and Progress CITY OF NEWPORT BEACH Commissioners _ �-o Parks Beaches & Recreation Commission Motion Second Ayes MoltSec Ayes Abstain Page 2 City Council C.hambers. 7pm and three people spoke who were all in favor of the park. They are concerned that facilities for adults and children will be included in the park development. Motion was made that we proceed immediately with the development of San Miguel Park as proposed. Unanimous. Buffalo Hills Park - It is a deficient park but staff feels it can be upgrade In order to upgrade,.the options for funding can come through PB & R capital improvement funding or through special emergency funding from the City Council. Money cannot be taken from San Miguel Park Funds. Three people again spoke and the consensus is that they are for repairing Buffalo Hills Park. Chairman Ammerman suggested that Ron do a detailed report of the problems associated with the park,'for the next meeting. Motion was made to investigate and proceed with the com- piling of costs to rehabilitate Buffalo Hills Park. Motion passes. Item #5 Ron Whitley provided the Commissioners with a little back- ground. In 1978 staff moved the throe City sponsored volleyball tournaments from Corona del Mar Main Beach to the Balboa Pier at the request of the volleyball players. As a result, there was some concern by the residents in the area, therefore, the courts were removed. It is a costly situation to take the courts out at the end of each year and to keep installing them for each tournament. Staff .has proposed that a complex be installed om a permanent basis for 1) tournaments, and Z) centralized volleyball playing area. We have communicated with the residents in the vicinity of the proposed location and notified'them that this proposal has been made. As a result, staff has received several phone calls and letters of residents in opposition. They state there is already limited parking on the peninsula,.and lots of traffic during the summer months. Public discussion was opened and it was the consensus of • the five residents who spoke that they are opposed to the volleyball courts being installed on the ocean front beach adjacent to the 1000 block for the above reasons. This Proposal to Install 8 Volleyball Courts on Ocean Front Commissioners Motion Second Ayes • CITY OF NEWPORT BEACH Parks Beaches & Recreation Commission x I xlxlx Motion Second Ayes I x'I x Ix x I x l I I xx x Motion x Second x Ayes x ;x x x x Cole ll • Page 3 City Council - Chambers. 7pm matter will be referred to the beach sub - committee and will not be acted upon tonight. Commissioners Morin, Ammerman, -and Cohen will consist of the •sub- committee. Staff and homeowners wi-11" be solicited for input. A progress report will be done for next month's meeting. Item #6 Motion was made that this Commission award Bill Littleton, Bill Fenster, and Jim Dale, for their diligent work on the completion of the John Wayne Sculpture, with a special recognition award at our next meeting. Also, to Donald K. Porter, who assisted this Department in a variety of ways including a significant contribution towards our 75th Anniversary events. Unanimous. Item #7 The Commission has the responsibil'ity of revie0ing and establishing an official tree list. It has been a few years since the last review. The old list is very long with alot of undesirable trees on it. Motion was made that the Commission adopt the new official tree list. Unanimous. Item #8 Ron Whitley stated that the sculpture was originally plan- ned for the outside of the Theatre Arts Center. The Police Department has requested that the sculpture be placed'in their lobby where it would get '24 hour protectio Motion was made that the John Wayne Sculpture be perma- nently displayed in the lobby of the Theatre Arts Center and until ,then, from a security standpoint, at the Police Station. Motion passes. Item #9 Each commissioner will speak for 3 =5 minutes on•areas they feel most important to them. Some of the topics that are going to be talked about are: Sports Complex, Mouth of Big Canyon, Open Space Element, and Active Recreation. Recommen =- dation from Newport Beautifi =- cation Citi- zens Advisory Committee ' Adoption of New Official Tres List John Wayne Sculpture display to = - cation June 28, 1982 Joint Meeting with City, ; - Council' �A.. CITY OF NEWPORT BEACH Commissioners � Parks Beaches & Recreation Commission \v L 41 Page 4 City Council Chambers. 7pm III. ITEMS FOR DISCUSSION: Item #10 Chairman Ammerman went over the Commission's goals and objectives from the beginning of the year. IV. INFORMATIONAL REPORTS: Item #13---- Commissioner Hopkins complimented the Recreation Department on the summer brochure. He said it is the best of the three that Shorko has done for us. V. SPECIAL PRESENTATION: Chairman Ammerman stated that tonight could be Commissioner Ross" last neeting. He expressed his sincere gratitude on Brenda's time spent with the "Commission - 1976 -82. VII. ADJOURNMENT: There being no further business, the Parks, Beaches and Recreation Commission adjourned. Goals and Objectives Recreation Division CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT 0 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Refurbishment of Buffalo Hills Park Recommendation: Request the City Council to authorize a budget amendment of $90,000.00 to accommodate the refurbishment of the multipurpose athletic fields, restrooms and basketball court in Buffalo Hills Park, or, identify the subject project as the highest priority item for 1983 -84 Capital Improvement proposals. Background: Buffalo Hills Park was constructed in two phases, with the first phase occurring in 1969. It included the multi- purpose athletic field area. In April 1969 the contractor for the park development, Industrial Turf, Inc., notified the City regarding a soil condition in the ball field area, based on an analysis'by Soil and Plant Laboratory, Inc. At that time a change in contract specifications-was,-recommended. In May 1969 a decision was made by the City not to add additional soil amend- ments. Copies of communications regarding this matter are attached for information purposes. Discussion: During the process of approving the park development plans for San-Miguel Park, that included review with the Commission and several homeowner associations in close proximity to the pro- posed park, the condition and,usability of existing parksites be- came an issue. It was 'brought to the attention of the Department P � Refurbishment of Buffalo Hills Park Page 2 of 2 and Commission by the Harbor View Hills, Phase I and Phase II Associations, that Buffalo Hills Park (14 acres), built in 1969, was 13 years old and needed attention. Specifically, it has been determined that refurbishment of the athletic field area, rest - rooms (2 sets),, and basketball court are major expenditure items that are necessary. As requested by the Commission and homeowner groups, this report is prepared to identify the existing problems and to provide cost estimates for desired results. .Design Construct, Inc., of Hunting- ton Beach has provided a detailed report that addresses solutions to the multipurpose athletic field area. (See attached.) Addition - aT1y, complete refurbishment of the restrooms to prevent vandalism and accommodate heavy public use has been estimated by the T'aulane • Construction Company. (attached) Staff has reviewed the'need for these repairs and agrees that they are very worthwhile projects, as the area has a high number of young= sters who are involved in many programs at the park. In addition, the athletic field area has not been used to the extent it used to be by the Harbor Baseball Program, due to the poor condition of the ,playing field. Ronald A. Whitley U Director Parks, Beaches and Recreation n FP April 29, 1569 City of Newport Beach 3300 Uawport Boulevard aewport Beabh, California 926$0 Attention: Hunter T. Cook Re: Buffalo hills Park Improvements Contract 1210 Gentlemen: After a site inspection of the above job during the preliminary gradirtg, we noticed come questionable areas in rarards to a salt problem. tie had soil tests made by Mr. Hathin of Soil and' Plant Laboratory, Inc., and copies of the test are enclosed with this letter. A special mote should be made in regards to his todults of the ball field areas. These arcan are large turf areas, and as per his report, some added soil admeadmcnta should be added for.the best reoults. The specifications Gall for 2 cu. yards of Loamix 1 -1-1 per x,000 sq. ft. of arch,to be, woxkod - into those areas, along with�5% 'jiieldrin in turf areas. Please review this soil test report along with the specifications, and let us know if there will be any changes to the contract specifications. Your immediate attention to this matter will be g;catly appreeiatsd. Respectfully submitted, INDUSTAIA•U TURFS i17-C« Lee Prichard Vice President LP: BY cc: Courtland Paul and Asaociates 359 South Rosemead Boulevard P.asadena, CAliforni.a 91107 Atten°tioA: Shinji Nakagawa SANTA CLARA. CALIF. 95042 II ' p tilrn\ TE oi. a.nd ��a.nt ,,,,a cato�gg G^+�'' f46 2tl3b330 v Name Industrial Turf, Inc. AGRICULTURAL 855 576 East Edna Place SUITABILITY ANALYSIS Covina, CA 91722 (A-02) Attn. Mr. Lee Prichard ORANGE, CALIF. 92889 P. O. 00% 777 17 t 41 539.0029 Date April 23, 1969 P.O. No. 3317 Orange Office: Lab. No. 16046 Sample Half Set- No. umtion % PH millloquivulents per liter I Plitt Re Calcium Magnesium Sodium Potassium Damn Lima SAR Content 1 19 7.6 0.5 2.8 trace 4.3 trace 0.22 3.5 Low 2 27 7.7 3.6 4.7 4.7 32.5 trace' 0.43 14.0 Low Buffalo Hills Park, City of Newport Beach,' (1) Port Charles - Port Margate Place Samples taken 4/21/69: (2) Ball'field area Following is a report on soil samples collected from two areas in Buffalo Hills Park •on April 21 for suitability studies. The characteristics by which suitability is judged include salinity, sodium status (SAR), and boron concentration. Port Charles -Port Margate Place Area It was noted at the time of sampling that the surface soil was of a sandy texture, with little change to a .depth of 4 feet. Analytical data show this soil to be moderately alkaline in,-reaction, with salinity, sodium, and boron all desirably low. While moisture retention will be low due to the sandy nature of this soil, there are no other physical or chemical problems in this section of the park. Ball Field Area Surface and subsoils vary from loam to clay loam in texture, with heavy subsoils encountered at 40 -48 inch depths in the east portion. The surface soil is moder- ately alkaline in reaction, with salinity near the level that would affect grass seed germination. Sodium is moderately high in relation to calcium and magnesium and would constitute a hazard to soil structure. Boron is adequate and below the toxic range. If not already included in the planting specifications, we recommend the following amendments be broadcast uniformly over the surface of the ball field area and thoroughly mixed with the upper 6 to 8 inches of soil: AMET. /1,000 SQUARE FEET • 200 lbs. Agricultural gypsum 20 lbs. Iron sulfate Half Saturation % — Approximate field moisture capacity. ECa • millimhos par centimeter. SAD — Sodium adsorption mile on saturation extract. Ball Field Area - cont'd. Following incorporation, approximately 2" of water should be applied prior to planting. Also, we suggest that manure or manure -based amendments not be used in preplant soil preparation, as this might aggrevate the present salinity problei n. If there are any questions regarding this report, please contact us. FORREST FULLMER FF /meh • .Y- SOIL AND PLANT LABOFIATORY,INC. Mombor of Tho C911fornla Associoflon of Agncullural Laboraforlos -2- Industrial Turf, Inc. April 24, 1969 Lab. No. 16046 P.O. No. 3317 Ball Field Area - cont'd. Following incorporation, approximately 2" of water should be applied prior to planting. Also, we suggest that manure or manure -based amendments not be used in preplant soil preparation, as this might aggrevate the present salinity problei n. If there are any questions regarding this report, please contact us. FORREST FULLMER FF /meh • CITY OF NEWPORT BEACH CALIFORNIA 9zaso cgt�FOnN`P pity Hall , 3300 Newport Blvd. (714) 673 -2110 May 27, 1969 Industrial Turf, Inc. 576 E, Edna Place Covina, California 91722 , Attention: Lee Prichard l Subject: Buffalo Hills Park Improvements - C -1210 Dear Sir: i Your Letter of May 6, 1969 submitted cost estimates for providing the additional soil amendments outlined in your letter of April 28. After reviewing the information available, including additional soil analyses, it is our conclusion that additional amendments are not essential. You should proceed with soil preparations as outlined i in the contract. If there are any questions,please call me. Very truly yours, c Hunter T. Cook Subdivision Engineer HTC /em + cc: Parks, Beach, and Recreation 6epartment d-- 1 Cortland Paul and-Associates a [1 MY WAY IS QUALITY HOME REMODELING Q61�. �Q�ES�= LL1GlGal- 4UA�T�AnI� ',A- Al�1A- �„461�9�11A -904 JACK TAU TAULANE & SONS 29090 Maltby Ave., Moreno, Calif. 92360 714 -653 -9433 SUMMARY OF WORK FOR 2 REST ROOM BUILDINGS 1. Demolition of all interior fixtures, walls, roof, etc. 2. C19an -up and haulaway included. 3. Repair roof area and build new roof. Roof cover to be hot mop and stone, not visible from ground level. 4. Exterior of building--repaif damaged areas of walls and stucco color coat for finish. 5. Rest rooms to have all new plumbing fixtures, sinks, toilets. 6. Interior ceilings and walls to have steel panels. 7. Each bath area to be ventilated for health reasons to the outside. 8. New doors to be installed with new hardware etc. and painted'. Refurbishing of two public buildings - -Labor and Material Total Cost-- - - - - -- $16,500.00 cosign • construct • inc LANDSCAPE ARCHITECTS CONTRACTORS June 25, 1982 Mr. Ronald A. Whitley Department of Parks, Beaches & Recreation City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 RE: ANALYSIS OF MULTI - PURPOSE ATHLETIC FIELD AT BUFFALO HILLS PARK Dear Mr. Whitley: •At your request, I submit the following report identifying 1) the problem and its sources and causes, 2) necessary corrective measures and 3) implementation costs. 11 ANALYSIS Initial discussions with City Staff revealed that this facility has had a long history of maintenance problems, most associated with what can be termed as "poor drainage." Examples cited and observed in the field included sparse, non - vigorous turf growth, compacted soil conditions, existence of muddy as well as hard areas and a general unevenness in the playing field. Existing soil conditions were closely examined by augering holes in several locations as well as having tests run on certain soil samples. All tests indicate the presence of a very heavy textured clay soil throughout the athletic field area. Given this poor soil structure, applied water is not allowed to percolate through and away from the plants root zone, thus creating excessive soil moisture conditions at the surface. This in turn leads to soil compaction, hard and muddy areas, continual maintenance problems and unsafe, unacceptable playing conditions. 419 MAIN ST., SUITE E -HUNT[ NGTON BEACH, CALIFORNIA 92648- (714) 960.5001 0 RECOMMENDATIONS It is recommended that a preventive approach be followed in solving or ameliorating surface compaction and its attendant problems. This would include insuring proper surface drainage, creating a root zone of a texture that excess water can be removed rapidly and constructing a subsurface drainage system to remove excess water from the soil. In the case of the Buffalo Hills Park Athletic Field, this approach would involve 1) removing the existing turf and cross - ripping the existing soil to a depth of 611, 2) trenching and installing 4" per- forated pipe drainage system at 20' intervals, 3) importing and placing a uniformly graded topping sand to depth of 6 ", amending same with 3" of organic amendment, 4) re- adjusting and replacing existing irrigation heads and 5) re- planting with suitable turf variety. COSTS A preliminary cost estimate to complete the work outlined on a contractual basis is as follows: 1. Sod removal, cross ripping allow 96 22000 2. Trenching, install drainage lines • 4300' @ 1.50 61450 3. Provide & place topping sand allow 23,200 4• Amend topping sand, finish grade 86,000 @ .18 15,660 5. Adjust & revise irrigation system allow 4,500 6. Stolonize turf area allow 51000 $56s810 plus design & contingency factor 8,180 TOTAL PROJECT COST $651000 If I can be of any further assistance, please inform me. Sincerely, <D60& � David T. Fennell Landscape Architect «, 4 • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Application for Encroachment Permit 3631' Ocean Boulevard; Corona del Mar Background: Beginning at Inspiration Point and continuing to the entrance to Little Corona at Poppy Avenue is a unique residential development. Access to these properties is obtained across public - right -of -way with additional landscaping and landscape allowed through the encroachment permit.process. The residence at 3631 Ocean Boulevard is one of those that has not been as fully devel- oped as the others. The property owner has applied for the permits to allow the area to be landscaped to include retainer walls and planters. As a part of this process the City Council has referred this matter to the Commission for review and recommendation. In addition to�the schematics provided I encourage you to•physically visit the site to get a feel, for the •project as it relates to the other properties for conformity purposes. Recommendation: Approve the application for Encroachment Permit with the following conditions: 1. That the final landscape planting plan be approved by the Parks, Beaches and Recreation Department. 2. That the existing asphalt public pedestrian path be removed and replaced in concrete. 3. That the newly constructed public sidewalk be continuous to create a public appearance. • If there are any questions on this matter prior to the•meeting, please feel free to give me a call. C2 u • June 14, 1982 CITY COUNCIL AGENDA ITEM N0. I=— /'6 TO: CITY COUNCIL FROM: 'Public Works Department SUBJECT: APPLICATION OF TEDDY YIP AND BEVERLY-CLARK TO REALIGN AN EXISTING DRIVEWAY; AND TO CONSTRUCT LANDSCAPING, INCLUDING RETAINING WALLS AND STAIRS, AND RAISED PLANTERS IN THE PUBLIC RIGHT -OF -WAY ADJACENT TO 3631 OCEAN BOULEVARD, CORONA DEL MAR. RECOMMENDATION: Refer the application to the Parks, Beaches and Recreation Commission for review and recommendation. DISCUSSION: Attached are two drawings which accompanied an application for an encroachment permit to construct extensive landscaping, planters, and retain- ing walls in the public right -of -way adjacent to 3631 Ocean Boulevard. Also attached is a drawing showing the location of the proposed project. The prior approval of the City Council is required for such structural encroachments. A recommendation from the Parks, Beaches and Recreation Commission is recommended because of the nature and location of the application. The present parkway improvements in front of the existing house.are at grade and• are consistent with the use of the area as open space, whereas the proposed improvements, would tend.to give the impression to the public that the parkway is private property. Benjamin B. Nolan Public Works Director KLP:rb Att. n L y a Sj 3 • W �JJ W 09 co .U) f0.) G L J m •LO simommomms Cl) Vc0 M m O 0 1 _ ynimn imm�� ��� I�IIIII'Inl;,l�'— IIIIIIL "•IIL'� �I�F � ""� �I_ � iuioinY�mmnm�lm Mug "10,40� LOR ;' i 'lisnlPq �Y.a nL IlOn nnc'MY 11 E •�a �� �# :iii .I�sp:,.• �! I � 1 '_;� ?::!! @Lill.:= �:.: °'.'•. /1/ I lie.•.. ....... ... l Will is v �'..,,11.. .kA]EII �•.. `iii;'" •�:€;-', � J�, '` e a ��Flbl d S �0� so J L Q. I N m ° n ° n ° F � {4•I urM a N _ W O a L so J L Q. I N m ° n ° n ° F � {4•I urM a A n I ;m° Q F 0 r r � O a � h� m N ZB _� ZG = 24 `N ZZ ZZ 17586/146 � 5' SEI'YE E;f1i I ��K oQZSe6 aQ. 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'4'S ECORDE'D i 35' 30• •• 30' 35 0 sa 5�4 3 2 3)� `� v :a °�a •�i O �6. y 0 'h /7 Vj =020 ° = 21 rM22��° aa4/ �' 8566' Q v 4.99 QtN23 P hry40 O :h24 139 •�25 oti 57 27 i 40' Lin! 3.G /. 6a 3 ' Q 'ZOO- .204• 27g2 N ,ZpB' 30 3/ 32 Q o INIP Pa°PEary M /v ti = 8 29 27 �• /43 25 _ 23 h = 4 /9 M 2 � /5 N m 17 °m 34 a Q Z • N 2G `� 22 i 35' 30• •• 30' 35 0 sa 5�4 3 2 3)� `� v :a °�a •�i O �6. y 0 'h /7 Vj =020 ° = 21 rM22��° aa4/ �' 8566' Q v 4.99 QtN23 P hry40 O :h24 139 •�25 oti 57 27 i 40' Lin! 3.G /. 6a 3 ' Q 'ZOO- .204• 27g2 N ,ZpB' 30 3/ 32 Q o INIP Pa°PEary 33 ti 3/ 29 27 �• /43 25 _ 23 , 2/ /9 N /7 /5 N m 17 g A VE, a Q Z i 35' 30• •• 30' 35 0 sa 5�4 3 2 3)� `� v :a °�a •�i O �6. y 0 'h /7 Vj =020 ° = 21 rM22��° aa4/ �' 8566' Q v 4.99 QtN23 P hry40 O :h24 139 •�25 oti 57 27 i 40' Lin! 3.G /. 6a 3 ' Q 'ZOO- .204• 27g2 N ,ZpB' 30 3/ 32 Q o INIP Pa°PEary 33 ti 3/ 29 27 �• /43 25 _ 23 , 2/ /9 N /7 /5 N i 35' 30• •• 30' 35 0 sa 5�4 3 2 3)� `� v :a °�a •�i O �6. y 0 'h /7 Vj =020 ° = 21 rM22��° aa4/ �' 8566' Q v 4.99 QtN23 P hry40 O :h24 139 •�25 oti 57 27 i 40' Lin! 3.G /. 6a 3 ' Q 'ZOO- .204• 27g2 N ,ZpB' 30 3/ 32 Q o INIP Pa°PEary CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Cal Trans West The City Council, at their meeting of June 28, 1982, referred the Cal Trans acquisition matter back to the Parks, Beaches and Recre- ation Commission for further recommendations. They have requested a timely response on the subject, which has resulted in its addi- tion to your agenda. As indicated in the City Manager's report, the acquisition is based on the possibility that funds other than those available through • GPA 81 -1 may be required for the purchase of the subject property. If this is the case, a critical review and establishment of prior- ity for this purpose should occur. Ronald A. Whitley Director, Parks, Beaches and Recreation 10, COUNCIL AGENDA NOJ_�_` CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER June 28,'1982 TO:. MAYOR AND CITY COUNCIL FROM: City Manager SUBJECT: CALTRANS WEST Caltrans West was acquired by the state on November 1965 and January 1966 for $2,036,416. Caltrans acquired the parcel for the proposed Route 1 Freeway, which project has now been abandoned. On.March 8, 1982, the City Council adopted a motion authorizing the City Manager to obtain an appraisal of subject property and referred to the Parks, Beaches and Recreation Commission for recommendation as to whether Caltrans West should be acquired by the City. Attached as Exhibit 1, are the pertinent parts of the appraisal establishing a range value of $1,350,000 to $1,650,000 for the 18.41 acre parcel. Attached as Exhibit 2, you will find the response from the Parks, • Beaches and Recreation Commission recommending that "the Cal - trans property be actively pursued for acquisition by the City for open space and recreation." On April 26th, when the Council received the recom- mendation from the Parks, Beaches & Recreation Commission, their report was filed with the understanding that the Council would defer further,action pending receipt of the appraisal. 'It was also noted that the subject parcel may be impacted by a General Plan amendment submitted by Caltrans. Finally, it was noted that'81 -1 undoubtedly would impact the Caltrans.West• parcel by Virtue of•the fact that in lieu fees from 81 -1 could be used to acquire Caltrans West. ' The status of the. Caltrans General Plan amendment for the,sUbject parcel is that the EIR is being reviewed in'iight of a recent court decision. It may be that the EIR will have to be redone by Caltrans. The City Attorney's office, working with the Planning'Department, will hopefully render an opinion soon'as to whether -the BIR should or should not be redone. If it has to be redone it will be from three to five months before the Planning Commission will commence hearings on the proposed General Plan amendment. `If the EIR is consistent with'the recent court, decision and is, therefore, ready for public hear- ing, it will probably be one to two months before the.Planning • Commission hearings commence. I£ more is known about this sub - ject•it will be verbally reported to you during the City Council meeting. Page, -2- • With respect to'sources of funds to acquire the subject parcel, the main source appeared to be from the in lieu fee requirements of General Plan amendment 81 -1. The approved plan, which is now subject to referendum, would require 6.5 acres of park development. The approval was structured to permit the City Council to require in lieu fees'or a combination of land and in lieu fees. Inasmuch as the current in lieu fee is $298,486 per acre the total fee, if the entire 6.5 acre re- quirement was made with the in lieu fee, would be $1,940,159. If the City required a 3 acre park on site and required 3.5 acre in lieu feespaid to the City, the-City would receive $1,044,701. The state has not been approached concerning their position on sale to the City for.a fee consistent with the range contained in the appraisal. I believe I was not authorized by the Council to contact the state and am, therefore, unable to report their position. Inasmuch as it was my understanding that most or all of the acquisition cost would come from the in lieu fees for GPA 81 -1, the referendum and the possibility of 81 -1 being re- jected may impose a new dimension upon the proposed acquisition. It is, therefore, suggested that this memo and the attachments be referred back to the P, B & R Commission for their evaluation and recommendation concerning the next steps which should be taken by the City in this project. This recommendation is based partially on the ,possibility that General Funds, Parks, Beaches and Recreation Funds, and /or Building Excise Tax Funds may have to be used if the parcel is acquired. The Parks, Beaches and Recreation Commission should take these financial possibilities into consideration when making a recommendation to the City Council on acquisition. Attachments 1 and 2 ROBERT L. WYNN •-•�MEMBER AMERICAN INSTITUTE OF REAL ESTATE APPRAISERS RICHARD A. FULLER, M. A. I. APPRAISER AND CONSULTANT SUITE 655 610 NEWPORT CENTER DRIVE NEWPORT BEACH, CALIFORNIA 92660 May 28, 1982 Mr. Robert L. Wynn City Manager City of Newport Beach 330'0 Newport Blvd. Newport Beach, California 92663 Dear Mr. Wynn: EXHIBIT 1 AREA CODE 714 TELEPHONE 644 -6116 Re: Appraisal of the 18.41 Acre State of California Property, Referred to as "The Cal Trans West Parcel" located in Newport Beach, California • In accordance with my proposal dated March 30, 1982 and your authorization dated April 1, 1982, I have'made an examination of the above property for the purpose of estimating its fair market value range, as of May 28, 1982. As a result of this investigation, and an analysis of matters pertinent to the property's value, I have concluded that the fair market value range, thereof, as of said date.,. was. •$1, 350, 000 to $1, 650, 000: — • ONE MILLION THREE HUNDRED FIFTY THOUSAND DOLLARS TO ONE MILLION SIX HUNDRED FIFTY THOUSAND DOLLARS This value assumes that the highest and best use of the subject property would be for recreational and environmental open space. If the property is utilized for any other use, an adjustment in the value would be required. Following is a brief summary of the definitions, limiting conditions, property description, and valuation process, which were considered an integral part of this valuation analysis: 1. -- y SCOPE OF ASSIGNMENT The scope of this assignment has been to physically inspect the subject property; complete a market data study of comparable sale properties; analyze the physical characteristics of the subject property; _ compare the sales data to the subject property; complete an income analysis, and form an opinion as to the fair market value range of the subject property. REPORT FORM _ In the interest of brevity and by specific instruction of the client, this report is herein submitted in letter form. All market data, factual data, reasoning, computations, descriptions, analyses, photographs, and discussions, from which in part the value conclusion was derived, have been retained in my files, and are available upon request. This report has been prepared in conformity with Regulation No. 10 "Code of Professional Ethics and Standards of Professional Conduct" of the American Institute of Real Estate Appraisers. PURPOSE OF THE, APPRAISAL ._• The purpose of this appraisal is to express an opinion of the fair market value range of that property generally referred to as "The Cal Trans West Parcel" being an 18.41 Acre State of California property, located in Newport Beach, California, and more fully described elsewhere in this report. DEFINITION OF MARKET VALUE "MARKET VALUE is the highest price, expressed in terms of money, which a property will bring if exposed for sale in the open market, allowing a reasonable time to find a purchaser who buys with a full knowledge of all the uses to which it is adapted and for which it is capable of being used. "- Sacramento Southern Railroad v. Heilbron,, (1909), 156 California 408. - This definition further assumes that neither the seller nor the buyer are under any undue compulsion to sell or buy. This appraisal considers financing typical of the area, but on a cash equivalent basis. In other words, the value would be equivalent to the down payment, plus the discounted value of the trust deed, if such existed. 2. RICHARD A. FULLER, M. -A. I. 4 • tI . 1 • The amount of discounting would be a function of the nature of the trust deed, or trust deeds, and of the percentage of the total property value which they represented. NATURE CF INTEREST APPRAISED - Fee simple estate. ASSUMPTIONS AND LIMITING CONDITIONS This appraisal has been based upon the following assumptions and limiting conditions: 1) That I assume no responsibility for matters legal in character, nor do I render any opinion as to the title which' is assumed to be good. All existing liens, and encumbrances, securing payment of money, have been disregarded, and the property is appraised as though free and clear under responsible ownership and competent management. 2) That information obtained for use in this appraisal is believed to be true and correct to the best of my ability, however, no responsibility is assumed for errors or omissions, or for information not disclosed • which might otherwise affect the valuation estimate. 3) Disclosure of the contents of this appraisal report is governed by the By -Laws and' Regulations of'the American Institute of Real Estate Appraisers of the National Association of Realtors. 4) Neither ail, nor any part, of the contents of this report (especially any _ conclusions as to value, the identity of the appraiser, or the firm with which he is connected, or any reference to the American Institute of Real Estate Appraisers, or the M.A J, designation) shall be dis- seminated to the public through advertising media, public relations, news media, sales media, or any other public means of communication without prior written consent and approval of the undersigned. _ 5) That this valuation estimate is of surface rights only, and the valuation of mineral rights, if any, has been disregarded. 6) That no warranty is made, as to the seismic stability of the subject site. _. 7) That the appraiser, by reason of this appraisal, is not required to give testimony, or attendance in court with reference to the property ap- praised,, unless arrangements have been previously made therefore. 3. RICHARD A. FULLER „M. A. I. 8) That the submission of this report constitutes completion of the • services authorized. It is submitted upon the condition that the client will provide the appraiser customary compensation relating to any subsequent required depositions, conferences, additional preparation, or testimony. 9) That any development of the subject site would be supportable from a detailed engineering report. This study would include an analysis of soils, boundaries, engineering, topography, utilities, grading, and other factors necessary for the development of the property. 10) That the highest and best use of the subject site is Recreational and Environmental Open Space, which would be approved by the appro- priate governmental agencies. That in reviewing the Recreational and Environmental Open Space Land Use Classification with the City of Newport Beach Planning Department, it was concluded that the subject site is not defined as an environmental sensitive area and the following uses would be permitted either expressly or with a use permit; Golf Club, Tennis Club, Parking Lot, Vehicle Storage, Schools, Churches, Cemeteries, and Nurseries. • 11) That as no legal description was available for review, it is assumed that the parcel under appraisementis described as Assessor's Parcel Nos. 424 - 041 -03 and 07 in the City of Newport Beach, County of Orange, State of California. 12) That as no current title report is available for review, it is an assumption of this report, that there are no easements or conditions of title which would impede the use of the subject site, as Recreational and En- vironmental Open Space. 13). That the cost„ income, and expense estimates furnished by the City of Newport Beach, are correct. 14) That the valuation estimate herein expressed, is based upon the subject site being in its present or "as is" condition. 15) That the subject site contains 18.41 gross acres and 13.66 net acres after the proposed realignment of Superior Avenue. 16) That Superior Avenue will be realigned in accordance with the City of Newport Beach Public Works Department Street Improvement Plan "Superior Avenue at West Coast Highway" prepared by Williamson and Schmid dated July 9, 1981. 4. RICHARD A. FULLER, M. A. I. Coast Highway &Superior Avenue Newport Beach, California May 1982 SLOW SURFACE 424-04 Richard A. Fuller M.A.I. • 03 TICONDEROGA STREET NO. 7617 / 6 -76. i i • 3 TRACT POQ 407 i / ' Jti^ 2sO.IC) NO. 463 f FREEWAY (041! , �—' FREEr;CY o• /� . FRWY. 1 $" ,.7 �'J UPE8108 042 C. , g 44 A aP 5 P «e. a NO. 2250 'HIGHWAY. 'BANNING POR [Or O TRACT nN -- COAST r • 114 -21 NOTE - ASSESSORS BLOCK & ASSESSORS MAP 2 PARCEL NUMBERS BOOK 424 PAGE 04 -6,7 SHOWN IN CIRCLES COUNTY OF ORANGE -.33, 34 y ii M N 4 J SAMW TRAC7 POR, L r O 23. i25 AC. Q NO. 7617 / 6 -76. i i • 3 TRACT POQ 407 i / ' Jti^ 2sO.IC) NO. 463 f FREEWAY (041! , �—' FREEr;CY o• /� . FRWY. 1 $" ,.7 �'J UPE8108 042 C. , g 44 A aP 5 P «e. a NO. 2250 'HIGHWAY. 'BANNING POR [Or O TRACT nN -- COAST r • 114 -21 NOTE - ASSESSORS BLOCK & ASSESSORS MAP 2 PARCEL NUMBERS BOOK 424 PAGE 04 -6,7 SHOWN IN CIRCLES COUNTY OF ORANGE -.33, 34 y ii M N 4 J SAMW TRAC7 POR, L r • 0 n TO: FROM: SUBJECT: �• h EXHIBIT 2 MAYOR AND CITY COUNCIL Parks, Beaches and Recreation Director CALTRANS WEST ACQUISITION RECOMMENDATION: April 26, 1982 CITY COUNCIL AG NDA ITEM NO. h) } APR 2 G 1982 sJGV� .Whereas West Newport is a park deficient area the Parks, Beaches and Recreation Commission recommends that the CALTRANS property be actively pursued for acquisition by the City for open space and recreation. DISCUSSION: The Parks, Beaches and Recreation Commission transmitted a report to the City Council on January 25, 1982, that identified possible ways of acquiring CALTRANS West (attached). This report made no attempt to place value or make a recommendation on the need of the property for park and recreation purposes. Subsequently, as directed by the City Council, the Commission at their meeting of April 6, 1982, unanimously approved the subject recommendation. The entire West Newport area is park deficient and future potential - development will further impact the area as it relates to park needs. The CALTRANS West property will provide valuable parkland for deficient areas and future development if consideration is given to access and type of facility constructed. Ronald A. Whitley RAW:ma Attachment 04, January 25, 1982 CITY COUNCIL AGENDA ITEM NO. CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION TO: HON. MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Sub - Committee on Caltrans West DATE: January 25, 1982 SUBJECT: Possible ways and means of acquiring Caltrans West Charge from Council On October 27, 1981, the City Manager forwarded to the Commis - ission the request of the West Newport Legislative Alliance that the City Council appoint a citizens' committee to study ways and means of obtaining the property known as "Caltrans West" for the City. Council referred the request to the commission having concluded that it is•the appropriate body to consider the acqui- sition of open space for the City. Description of the Property • The property that is the subject of this report is owned by the State Department of Transportation the boundaries of which-are: Newport Crest to the north, Coast Highway to the south, Superior Avenue to the east, and the Banning Ranch to the west. The property was acquired by Caltrans in 1965 as a freeway right -of- way for the then planned Pacific Coast Freeway at a cost of $2,365,016.00. The designation of the property in the City's General Plan is Recreational and Environmental Open Space (R &EOS), and it is currently zoned Open Space (OS). The parcel comprises +16 acres. (See attached areial photo that includes a schematic of the proposed realignment of Superior Avenue.) Committee Report The sub - committee met in the City Hall Annex on December 12, 1981. '(See attached list of those attending the meeting.) At the meet- ing three methods of acquiring the property were discussed: First. The first means of acquiring the property that was dis- cussed is by outright purchase from Caltrans. Discussion of this alternative concerned itself with the price of the land. It was proposed that an offer be made to Caltrans to sell the land to a nonprofit corporation (to be formed) or to a special assessment district (to be created) at the current fair market value of..the • property as zoned. There was, also, discussion of obtaining the Hon. Mayor & City Council Caltrans Committee • Page Two land from Caltrans-at the price it paid for the land in 1965. Later checking with the Legislative Counsel's office and the Caltrans legal office confirmed that the latter proposal would probably require special legislation. Second. The second proposal called for the acquisition of the land under the provisions of Proposition 3 adopted by the voters in 1978. Adoption of Proposition 3 added Section 9 to Article XIX of the California Constitution. This section and the en- abling legislation enacted under it provide that public agencies shall have the right of first refusal on land within the Coastal Zone declared surplus by Caltrans to be used for park and recre- ational purposes "for a consideration at least equal to the acquisition cost paid." Section 30618(c) of the Public Resourses Code extends the inland boundary of the Coastal Zone to include the subject property. As advanced, the proposal calls for the City, as a public agency, to acquire the property with funds to be raised as outlined in the preceeding section, with City funds from the P.B. &R. capital budget, or funds to come in part from in -lieu fees and the appli- cation of moneys received by delaying certain road improvements on the Banning Ranch. There is unanimous belief among lawyers for the Coastal Commission, Caltrans and the Legislative Counsel's office that the determination of whether a city is a ' "public agency" within the meaning of the enbaling statute will require a court decision. Also, advanced as part of this proposal is for the acquisition of the property by the State Coastal Conservancy under Article XIX, Section 9, from which it would be acquired from by the City. Third. The last propsal discussed by the committee, also, in- volves the application of Article XIX, Section 9. This proposal is for the City to trade surplus lands it owns for the parcel either in a straight swap or multiparty /agency trade. While neither the Constitution nor the enabling legislation expressly provides for such a transaction involving surplus State property, counsel for the Coastal Commission believes that such a trade could be structured so as to survive court action to set aside such a trade. However, Coastal Commission counsel was more com- fortable with the idea of a trade of lands authorized by special legislation. The committee requests the Council to receive and file this report for consideration after its review of General Plan Amend- ment 81 -1. Re Robert sp tf /ull ubmitted, L ' RLH:mb opkins Sub - Committee Chairman l J Pi • .13- m x D `I c IEPRGGE OR IN It m MI • i 4 X. SUPERIOR AVE. r I, I•GbWC. LIIAyI AWY • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT TO: Parks, Beaches and Recreation Commission FROM: Park Superintendent SUBJECT: Park and Street Tree Activity Report The Park crews spent most of their time doing routine maintenance of mowing, edging, pruning, weeding, etc. The additional tasks they did perform are as follows: 1. Planted 30 fifteen gallon California Pepper trees in 2. 3. 0 4. 5. The tree crews 1. Harbor View Hills Nature Park. Re- landscaped the traffic island on Villa Way. Repaired backstops and bleachers at various locations. Spread wood chips on_new plantings along Dover Flood control channel. Placed potted plants on the patio at Oasis. performed the following tasks: Trimmed 771 trees. 2. Planted 50 parkway trees. 3. Removed 3 trees. 4. Completed 14 work requests. The tree trimming count will be higher next month as they will soon be done with the large trees in Corona del Mar. All they have left in Corona del Mar is 4th Avenue. They have started Cameo Highlands and will soon be in Cameo Shores and the Shorecliff areas. 6_� Jack Brooks / Park Superintendent • RECREATION DIVISION JUNE 1982 PROGRESS REPORT SENIOR CITIZENS Oasis Center and the Friends of Oasis, Inc., have recently been designated by the Orange County Area Agency on Aging as a focal 'point for Senior services. Oasis offers a core of recreational,human services, nu- tritional and transportation programs which make it a focal point for services in the area. Believe it or-not, Oasis is getting ready to ob- serve its fifth birthday, in August. A hobby show and birthday celebra- tion will be observed on August 28. Contract fee and charge classes are filling in for some classes which were cancelled by Coastline Community College. Whenever possible the same instructors are employed on a contract basis to teach the clas- ses for the Seniors at Oasis. So far fees have been kept reasonable and participation has remained high. SPECIAL ACTIVITIES • Summer programs began the week of June 21. As usual we had some problems with obtaining keys to school facilities. I,t seems that no mat- ter what we try the school district is always a few days late in turning the keys over to us. By the end of the week the facility problems had been worked out and everything was runn -ing smoothly. Registration has been coming in at a steady, but somewhat slower rate than last summer. The grey weather may have something to do with it, as may the depressed economy. To date 75% of the revenue collected for last year's summer program has been collected this year. If the weather improves we should easily surpass last summer's total. The annual Fourth of July Bike Parade and Picnic will be held on July 5th this year at Mariner's Park. Nancy Lerner has been working closely with this year's chairperson, Peggy Lucas, to make this-year's event even better. Festive atmosphere, Barnaby the Clown, food and fun will be in abundance. Don't miss out. YOUTH & ADULT SPORTS Both summer adult basketball and softball leagues are underway. 153 softball teams and 24 basketball teams are playing weekly games. This translates to over 2,000 people participating in organized sports on a . weekly basis. Girls' softball program is up slightly over last summer's program: 160 compared to 135. As we did last year, we will combine our program :�V_/_5� e r1 LA JUNE 1982 PROGRESS REPORT Page 2 of 2 when possible, with Costa Mesa, to provide better play for participants. SAILING & AQUATICS Sailing and, swimming classes are smoothly' underway. This year's aquatic staff is composed of nearly 90 %returning instructors, which gives us a very experienced and well trained group this summer. The weather has been slowing sign -ups for both sailing and swimming. Hopefully the sun will come out soon and encourage people to sign up for more lessons. SPECIAL PROGRAMS High School Sports Camps are once again being offered by the Depart- ment at Corona del,Mar and Newport Harbor High Schools. Youth can partici- pate in summer football, basketball, tennis, badminton and waterpolo. The camps are going very smoothly this summer with no major problems. • The annual Orange County Theatre Association Festival is slated for the Theatre Arts Center on July 15, 16., 17, & 18. 15 different theatres from Orange County will be participating. This is a great opportunity to compare local talent, all performing on the same stage. • 3 i • RECREATION PROGRAM ANALYSIS SPRING 1982 1. Sailing Programs Revenue Expenditures Parti'cipants 2. Tennis 'Instruction Revenue Expenditures Participants 3. Tennis Round Robin Tournament Revenue Expenditures Participants 4. Special Activities Revenue Expenditures Participants 5. "Grease" Revenue Expenditures Participants 6. Youth Track & Field, Revenue Expenditures Participants 7. Dodger Game • Revenue Expenditures Participants 1982 (1981) $ 7,550.00 ($ 8,327.50) 5,250.00 ( 5.,143.00) 267 (324) 9,413.00 ( 7,348.00) 8,594.00 ( 6,054.00) 446 (334) 736.00 ( 499.00) 416.00 ( 322.00) 92 (70) 42,308.00 ( 33,028.00) 30,114.00 ( 23,825.00) 1486 (1362) 2,198.00 ( 984 ) 3,452.00 ( 1,3-10.00) 867 (677) 2,108.00 ( 2,028.00) 4,287.00 ( 3,518.00) 277 (257) 334.00 ( 684.00) 443.00 ( 728.00) 29 (78) 1 V ` 3 l s • E RECREATION PROGRAM ANALYSIS 8. Spring Vollevball Leaaue Revenue Expenditures Participants 9. 3 Man Basketball Revenue Expenditures Participants SUMMARY Revenue Expenditures 'Participants 1982 $ 900:00 551.00 6 teams Page 2 of 2 (19,81. ) ($ 800.00) ( 469.00) ( 8 teams) 324.00 ( 0 ) 227.00 ( 0 ) 27 ( 0 ) $65,871.00 $53,334.00 3,551 ($53,476.00) ($41,083.00) (3,130) Sailing revenue was down compared to 1981 because of inclement weather during the Spring session. Tennis classes showed an increase im revenue for the first time in several years. The addition of the Pee Wee tennis program seems to have made the difference. "Grease" expenditures include salaries for part time leaders, which were not included in 1981 totals.