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Home My WebLink About08-02-1983 - AgendaCITY OF NEWPORT BEACH 1\ 'PARKS, BEACHES & RECREATION COMMISSION • REGULAR MEETING HELD TUESDAY, AUGUST 2, 1983 CITY HALL COUNCIL CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of July 5, 1983 4. Adoption of Agenda II. DISCUSSION-ITEMS 5. Council Policies Review (Report and I Series Policies attached) 6. Commission Subcommittees (Report attached) . III. INFORMATION REPORTS 7. Recreation Division (Report attached) 8. Park and Street Tree Division (Report attached) 9. Riverside Drive Scout House (Verbal Report) IV. SPECIAL, URGENT OR LAST MINUTE ITEMS V. ADJOURNMENT Item No. 3 CITY OF NEWPORT BEACH ,Motion Seconded Ayes Motion Seconded Ayes n LJ arks, Beaches & Recreation Commission July 5, 1983 City Council Chambers 7 p.m INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Seating of New Commis- sioners Ex- Officio member present: Ronald A. Whitley, Director Staff present: Jack Brooks, Park & Street Tree Superintendent Dottie Flohr, Secretary Prior to the Parks, Beaches and Recreation Commission meeting Chairman Stuart presented Commissioner Cole with a plaque and thanked'him for his outstanding community service and input during the past six years on the Commission. Ron Whitley gave special mention to Cole's expertise on trees and noted how sorry we all are to see him leave. Cole then gave thanks to his family, Ron Whitley, Jack Brooks and his fellow Commissioners. He said he felt the City of Newport Beach has the most outstanding Park Department in California. Ron Whitley introduced the three new Commissioners who were appointed by the City Council on June 27, 1983. They are Barbara de Boom, Earle King and Diana Springer, who then gave a brief introduction of themselves. I. PROCEDURAL'MATTERS Item #1 The meeting of the Parks, Beaches and Recreation Commis- sion was called to order at 7:04 P.M. Item #2 Roll call was taken. Cohen, de Boom, Hopkins,, King, Springer and Stuart were present. Capretz was absent. Item #3 x x Motion was made by Hopkins and seconded by Stuart to x x x x approve the minutes of the June 7, 1983 meeting. Item #4 x x The agenda was adopted as presented. x x x x II. ACTION ITEMS Item #5 - Seating of'New'Commissibners Commissioners de Boom, King and Springer were officially seated on the Commission. INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Seating of New Commis- sioners Motion Seconded Ayes Motion Seconded Ayes Motion Seconded Ayes • Motion Seconded Ayes Motion Seconded Aye* CITY OF NEWPORT BEACH P Parks,, Beaches & Recreation Commission PN-A Page 2 �2G 0pvn� City Council Chambers 7 p.m. INDEX Election of Commission Officers Encroachment Request West Newport P.E. Right - of -Way Proposal Tree Removal Request Item #6 - Election of Commission Officers, 1,983 -84 X X Stuart nominated Hopkins as Chairman of the Commission. X x x Seconded by King. Unanimous. Hopkins took the Chair and X then presented a plaque to Stuart for his outstanding -and X' effective leadership as Chairman during the past year. x x x Stuart nominated Cohen as Vice Chair. Seconded by de Boom. Unanimous. Item # 7 - Encroachment e uest - Ms. Beverly Clark, 3631 Ocean BIB vd. x x Ron Whitley gave a brief background on the subject area x x.x which is public property. Following questions by the Commission, Chairman Hopkins opened the meeting to public testimony. Robert Borthwick, landscape architect on the project, addressed the Commission. He presented an en- larged plan of the development and explained the proposed change of the public pathway portion which retains the asphalt pathway across the front of the property to insure a public access feeling of the pathway from Inspiration Point to Little Corona. King motioned the subject encroachment request be approved. Stuart seconded. Unanimous. Item #8 - West'Newport,'P.E.'Ri ht= of =Wa" Proposal x Ron Whitley reported that at the City Council meeting of X June 27, 1983, Councilwoman Ruthelyn Plummer presented a X N x x proposal to add improvements to West Newport which resulted in a $95,000 appropriation by the City Council for capital improvements on this park. Ron explained two of the com- onents which were presented, the first involving additional parking and landscaping, and the second'bei'ng eliminating parking on Seashore Drive except to residents, the latter of which is out of our jurisdiction. Ron stated that staff supports this proposal and that the City Council wants the Commission to approve the project in concept with a specific plan to be drawn up at a later date. Following questions from the Commission, Stuart motioned for approval of the proposal in concept subject to review of the specific plan when it is formulated so that the Commission can approve the project in its entirety. Springer seconded. Unanimous. Item #9 - Tree Removal Request, 1938 Port Locksleigh Place X !x Ron Whitley reviewed the City's Street Tree Retention and x x x Removal Policy and noted that Kelly Abdo's request is now before the Commission for their decision. He passed a pictur of the subject tree to the Commissioners which showed it to be a healthy one. After a brief discussion, King motioned the request for removal of the tree be denied. Stuart seconded. Unanimous. Ron Whitley.wi'll inform Kelly Abdo Election of Commission Officers Encroachment Request West Newport P.E. Right - of -Way Proposal Tree Removal Request • CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 3 2G City Council Chambers 7 p.m. INDEX by mail of the Commission`s decision and will advise her that she can appeal to the City Council. III. DISCUSSION ITEMS Item #10 - Joint 'Meeting'with'City'Council, June 27, 1983 Joint Meeting with Ron Whitley reported that the Commission has an opportunity City Council twice a year to have a joint meeting with the City Council. Commissioners Hopkins, Stuart, Capretz, Cohen and Ron Whitley attended the meeting of June 27. Stuart reported the major item discussed was the Marinapark Study. The lease expires in 1985 and the Study suggests a proposed alternative of returning the land to public recreational .use. Hopkins clarified the reasons the Commission supported this Study. Beach responsibilities were also discussed at the joint meeting. It was noted that the Parks, Beaches and Recreation Department is responsible for the use of the beaches. General Services is responsible for cleaning: They are policied-by the Police Department and patrolled by the Marine Department. Improvements -are done by Public Works. Chairman Hopkins suggested a committee be formed to gather information and report to the next joint session. Item' #11' - Commission Committees - 'Objectives Commission Committees - Ron Whitley suggested the Commission take a look at their Objectives objectives and then form subcommittees. He explained the program at OASIS and the need and request from them for a liaison representative. Hopkins suggested the new Commission members become more familiar with the jurisdiction of the Commission so that at their next meeting on August 2 committees can be formed. Hopkins also suggested a Beach Committee and a Budget Committee be established. The Recreation and Open Space Committee will be comprised of Stuart as Chairman along with Cohen and Springer. The Ad Hoc Committee will remain the same with Stuart and Hopkins as members. Ron Whitley will research the committees formed in the past and analyze those with the most merit. Item #12 - 'Commission'ROster Commission Roster Corrections were made to the draft of the roster and Ron. Whitley pointed out that this information is not for public use. I I I I, • 40 CITY OF NEWPORT BEACH' „ Parks, Beaches & Recreation Commission -o 2 G Page 4 City Council Chambers 7 p.m. INDEX Item #13 - Recreation and Open Space Element Recreation and Open Ron Whitley reviewed the history of the Recreation and Open Space Space Element, specifically noting that it has been ten Element years since it has been reviewed for planning development purposes. A consultant has been hired who will meet with the Ad Hoc Committee on July 12 at 4:30 P.M. The Commission will, review their findings at a later date. Item #14 - Corona del Mar Elementary School Corona del Mar Ele- Stuart reported that Corona del Mar Elementary School is mentary going to be put up for sale and discussion followed con- School cerning the potential use of the site as well as various alternatives to-acquire it, i.e., creating an assessment district. The Commission has been asked to give their thoughts on this matter and the closure of other schools with the consideration of the effect /impact on the community. Ron Whitley reviewed a letter sent by Mr. Richard Nichols, President of the Corona del Mar Community Association, regarding the disposition of Corona del Mar Elementary School Mr. Nichols suggests either selling it to a private school, in which case we would enter into a joint powers agreement and be able to continue use of the school grounds, or selling it to a developer and using a trade or negotiation of the property to provide CYC. Following discussion, it was decided that Mr. Nichols' letter will be incorporated into the material being studied by the-Ad Hoc Committee on the Recreation and Open Space Element. Staff and the Commission will be independently analyzing the proposed school closures and will also see that the current review of the Open Space and Recreation Element of The General Plan addresses this issue. IV. INFORMATION'REPORTS 'Item #15 - Recreation'Division Recreation Division Ron Whitley explained the organization of the Recreation and Park Divisions. He stated that we have received over 50 applieations.for the Recreation Superintendent position. A check for $2,000 was received from the Superstars portion of Irrelevant Week which will go towards entry signs for the City. CITY OF NEWPORT BEACH i, U arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Item #16 - Park and Street Tree Division Park and Street Jack Brooks, Park and Street Tree Superintendent, was con- Tree gratulated on the fact that the City did a less expensive Division job tree trimming than the independent contractors did in the past. Jack also gave a brief explanation, of his divi- sion's responsibilities. V. SPECIAL, URGENT OR LAST MINUTE ITEMS Barbara de Boom reported that the 4th of July celebration at Mariners Park was a great success. They had over 800 people attending and the food was donated. She gave special recognition to Nancy Lerner for her outstanding contribu- tion to the event and asked that a letter be sent to her to this effect. Ron Whitley reported that construction is underway at San Miguel Park and that construction at the Theatre Arts Center has recently started. VI. 'ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:40 P.M. Dottie F o , Secretary i II I I it 1 F CITY OF NEWPORT BEACH Item No. 5 Parks, Beaches & Recreation Department \40 DATE: August 2, 1983 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: COUNCIL POLICIES The City Council Policy Manual is a series of nearly a hundred policies that provide direction to the Council, staff and Commissions on operations and procedures for a variety of functions. This Department has a number of policies known as the I Series which are closely related to the responsibilities of our operation. Historically, and by policy, the City Council reviews these policies annually in October. To prepare for this review, the policies are being provided for our initial review. Staff will go through each policy verbally at our meeting to assess their purpose and effectiveness. Rona d A. .W itle�y i T 1-2 2/9/81 COMMUNITY BEAUTIFICATION AND WATER CONSERVATION The City Council believes that it would be in the-best interest of the City and the developer to encourage utilizing the services of a landscape architect simultaneously with the services of the engineers, rather than after cutting and grading are final. Strips of land dividing housing projects should be preserved as green belts or open space wilderness areas. Ravines an4 barra4cas should be preserved to provide natural areas of beautification. Where possible, some streets in residential developments should run toward the ocean or Upper Bay to provide a view of the water. The cost of transmitting water to Southern California will. increase dramatically during the next decade due to the increased cost of oil in the conveyance process. Anticipating this cost increase, it shall be the policy of the City of Newport Beach to encourage conservation of water throughout the City and to develop methods whereby the City, its • citizens, businessmen and homeowner associations can reduce their con- sumption of water. Suggested methods include, but are not limited -to, the following: (1) Select landscape materials from a list of drought resistant shrubs, trees and ground covers and use them as extensively as possible in parks, parkways, traffic medians and around public buildings. (2) Encourage the use of solid materials (concrete, brick, etc.) in traffic islands, parkways and other locations in order to reduce water - consuming areas. Care should be taken, however, to provide ample tree wells in parkways when solid materials are used. (3) Reduce to an acceptable minimum the amount of water that is applied to lawns, ground covers, paseos and greenbelts, but giving care to the deep water that is required by trees. (4) Give greater consideration to soil conditioning and be sure that soils are properly prepared prior to planting. Sandy soils should receive a generous amount of humus to retain moisture. (5) In design of parkway and median landscaping, grade the area concave rather than convex to eliminate run -off and spray drift. Bubbler heads should be used instead of spray heads. 2 1 � 02r ., I -2 2/9/81 COMMUNITY BEAUTIFICATION AND WATER CONSERVATION - Page 2 (6) Determine proper water timing of landscaping in various types of soil and publicize appropriate watering procedures for public information; i.e., deep water for trees. (7) Investigate the possibility of using recycled water for parks, traffic medians and other public locations. 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N^ a+ N h pa ro i. 1 I 1 a0i b d) 0 0g GG C' d'i Ci m .r. N d C • ..J ro v 3 ro � a a a ` rn ro c a+ C 4J +� O C L O L � W 3 t rn .r. x r- ro i W L. L a ro 3 t on z ro L C1 S- L ZO b d ro C � N � L O L m L rn i i L N s 3 ro c a o N N L 4- Qi 4" L: m M r I -5 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT The City Council Chambers, in addition to those recreation buildings, park and playground areas under the jurisdiction of the Parks, Beaches and Recreation Department are public property, and as such, are available for the use of any person or group of persons in accordance with the following specifications: PURPOSE OF USE: The foregoing facilities and equipment therein shall be used for meetings and activities which are recreational, social or civic in character, and offer services of interest or need to the community. Any person(s) desiring to use said facilities shall make application on forms provided by the Parks, Beaches and Recreation Department and shall provide such additional information as may be required by the Department to assure compliance with these specifications. Applicants may be required to satisfy the Department that meetings or activities will be conducted in an orderly manner and that such person(s) are financially able to respond in damages in the event of any personal injuries or property damage arising therefrom. Prior to the use of any facility, the application must have been approved by the Parks, Beaches and Recreation Director or his desig- nated representative. RESTRICTIONS ON USE: Permission to use the facilities will not be granted to an individual or a group representing a single political party. In the interest of civic enlightenment and public education, a reservation may be granted for a political meeting provided two or more opposing factions are invited and /or represented at the given meeting. Permission will not be granted for church services, Sunday School classes or formal religious meetings. Reservations may be granted to religious groups or organizations wherein the nature of the meeting will be recrea- tional or social nature and will not involve ecclesiastical doctrine. Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Parks, Beaches and Recreation Depart- ment, except wine may be served for special occasions when requested and approved in writing by the Parks, Beaches and Recreation Director. Alcoholic beverages shall in no case be permitted in the City Council Chambers. PRIORITY OF USE: 1. All official Parks, Beaches and Recreation /City of Newport Beach initi'ated'and /or conducted activities. . 2. All official Parks, Beaches, and Recreation co- sponsored groups and /or activities. The aforementioned are community groups and activities which are nonprofit, self - governing, privately organized and of a recreational nature which may be brought under the sponsorship of the Parks, Beaches and Recreation Department. 1 -5 USE, 'PRIORITIES AND FEES FOR FACILITIES AND 'EQUIPMENT - Page 2 go 3. Recreational, social,or civic activities and /or groups (resident) promoted and sponsored by local nonprofit organizations which are open to the public and,have 50% or,more of memberships consisting of Newport Beach residents. 4. Official School District sponsored programs and activities with which the Parks, Beaches and Recreation Department has reciprocal facility -use agreements. 5. 'Individual Newport Beach residents. 6. Official public agency sponsored programs and activities not included in the above categories. T. Recreational, social or civic activities and /or groups (nonresident) promoted and sponsored by nonprofit organizations which are open to the public, not qualifying under Priority #3. NOTE: A. In the City Council Chambers, the following groups shall supersede all the above regarding priority of use: • 1. 'City Council 2. City Boards,, Commissions and Committees 3. City Staff 4. Joint public agencies (any organization involving the mutual participation of the,City of Newport Beach and other govern- mental jurisdictions or agencies) B. Youth activities will take precedence over adult activities at the Community Youth Center. C. Senior citizens' activities will take precedence at the OASIS Center. SPECIFICATIONS FOR CIVIC AND SOCIAL GROUPS: 1. Fees,, donations or admissions charged by the groups, must be limited to essential expenses of the group. The group treasurer will be required to submit a financial report following each activity when,any of .the above is collected. 2. The group must be nonprofit. A copy of the constitution or bylaws or rules and regulations governing the group will be required. • I -5 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 3 3. Activities shall not involve individual gain or be in the nature of a commercial enterprise. 4. Membership and meetings or activities must be open to the public. FEES AND DEPOSITS: 1. The fees charged for use of recreational buildings and meeting rooms shall be established and periodically adjusted by resolution of the City Council. Said fees are to cover overhead, processing, key deposits, maintenance, and related- costs. 2. The Parks, Beaches and Recreation Department may require a cleaning fee from groups to permit a contract for a commercial maintenance service to clean the facility after a rental when necessary. 0— Adopted - January 22, 1962 Amended - March 9, 1970 Amended - May 28, 1974 Amended - February 13, 1978 Amended - February 12, 1979 Amended - May 14, 1979 Amended - November 26, 1979 Amended - February 9', 1981 Amended Amended - November - October 23, 12, 1981 1982 10 0 L] . I -6 11/27/78 INSTRUCTIONAL RECREATION ACTIVITIES The instructional recreational programs for children and adults provided by the Parks, Beaches & Recreation Department will be conducted on the basis of being at least self- supporting. An amount equal to at least 25% of the costs incurred will be set aside for administrative overhead. Regis- * tration fees will be based on an amount sufficient to acquire independent. con- tractors, class materials and the administrative overhead. Occasionally, it may be necessary to conduct a specific class in which revenues are not sufficient to be self- supporting. However, each total recreation program, such as tennis, sailing, surfing, etc. will be at least self - supporting. A sum of money equivalent to 20% of the annual revenues derived from the instructional classes in surfing shall be set aside and used for the pur- pose of purchasing new or replacement surfboards. A sum of money equivalent to 30% of the registration fee from tennis instructional classes shall be set aside and used for the development of tennis courts. The Parks, Beaches & Recreation Director or his designee is authorized to * enter into agreements for securing independent contractors for approved instructional recreation activities. Adopted - October, 1963 Amended - August 30, 1966 Amended - November 25, 1968 Amended - March, 1970 Reaffirmed - February 8, 1971 Amended - April 12, 1971 Amended - August 9, 1971 Amended - February 14, 1972 Amended - March 13, 1972 Reaffirmed - December 10, 1973 Amended - November 11, 1974 Reaffirmed - November 11, 1974 Amended - March 24, 1975 Amended - December 8, 1975 * Amended - November 27, 1978 • SCHOOL USE OF CITY PARKS Wherever possible, City neighborhood parks will be located adjacent to elementary schools in order that there can be maximum utilization of publicly owned facilities. City park sites do not take the place of school playground areas, but supplement them. Both City parks and school playgrounds can be better planned as a joint project if they are located adjacent to each other. It should be understood that the City does not believe that park sites should be used exclusively for school playgrounds, but that joint use of the facilities is in the best interests of the community. I z. Adopted - February 24, 1964 Reaffirmaa - CnI,n ^ri' 1x1,1972 Reaffirmed - August 30, 1966 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 I -7 • 10/ 10/26/76 1 3 LANDSCAPING AND BEAUTIFICATION Public Works contracts should provide that where any beautified area becomes marred or damaged as a result of the construction work, the contractor shall restore both irrigation and landscaping to its former condition, and should attempt to avoid any unnecessary destruction to adjacent plant material. Adopted - April 11, 1966 Amended - October 26, 1976 • RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community which should be retained to the exclusion of all normal problems. This list will contain landmark trees, special trees of extreme beauty, stately trees which contribute to an entire neigh- borhood, dedicated trees, etc. These trees will be identified, mapped and recorded. Subsequent to this they will be given all types of special treatment to retain them, including the use of asphalt sidewalks, realigned curbing, etc. Whenever it is necessary to prune tree roots in parkways or other public areas in order to correct or prevent damage being caused by the subject tree, every reasonable effort shall be made to save the tree, including the use of high grade asphalt sidewalk sections. It will still be necessary to meet the City's standards relative to grades and alignments, with the exception of those special trees discussed in Paragraph 1 of this policy statement. If it is necessary for a tree other than that included in Paragraph 1 to be given special treatment, each tree shall be considered individ- ually on its own merits to determine whether the tree should be retained • or replaced. All parkway trees included in this category must be sub- jected to and meet the following criteria: 1. Have sufficient root system to sustain life and remain in a safe condition after root pruning; 2. Have sufficient life expectancy to merit special consideration; 3. Have adjacent property owners be desirous of retaining tree in light of "patchy sidewalk effect" that would be created next to their homes if asphalt sidewalk is to be used to save the tree; 4. Not be of an undesirable species that has been removed from the official street tree list by the Parks, Beaches & Recreation.Commission; 5. Not have had a consistent history of damaging utilities such as sewers, water mains, etc.; 6. Not interfere with acceptable drainage if alternate methods of curb repair are utilized. • 14 I -9 I (OVER) rs • RETENTION OR REMOVAL OF PARK AND PARKWAY TREES -- Page 2 • Application of the criteria on parkway trees will be conducted by the Parks, Beaches & Recreation Department in coordination with the Parks, Beaches & Recreation Commission. In applying the criteria other departments of the City will be consulted as necessary. If there is any conflict between the application of the criteria and established standards of the City which cannot be resolved at staff and Commission level, final resolution will be determined by the City Council. When a tree is removed from the parkway for the sole benefit of the adjacent property owner, the property owner will be responsible for the cost of removal.. Removal must still be done in accordance with City approvals. 1 Adopted - May 9, 1966 i Reaffirmed - August 30, 1966 Amended - August 14, 1967 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 5 Reaffirmed - February 14, 1972 City of Newport Beach Loca LANDMARK Balboa Library TREES Balboa Library West Jetty - near Historical Marker Dover Drive at Westcliff 400 block Poinsettia Ocean Blvd. Corona del Mar Westcliff & Dover MacArthur & Carnation In Arches Overpass DEDICATED Mariners Park - Marcie Schrouder TREES City Hall grounds - Bill Covert Dover Drive - Mariners to Irvine City Hall grounds - Walter Knott • City Hall grounds - Calif. Bicentennial Surrounding Old Reservoir Las Arenas Park - Ed Healy Mariners Park - Isy Pease • City Hall grounds - U.S. Bicentennial Amended - November 9, 1976 i% Freedom Tree NEIGHBORHOOD Parkway in Shorecliffs TREES Marguerite Avenue Goldenrod Avenue Dover Drive - Mariners to Irvine 15th Street - Newport Heights Irvine Avenue traffic island Holiday between Irvine & Tustin Surrounding Old Reservoir Along Avon Avenue Via Lido bridge Marine Avenue - Balboa Island • — Adopted - May 9, 1966 Amended - November 9, 1976 i% I -9 ine Eucalyptus globulus Phoenix canariensis Phoenix canariensis Liquidamber styraciflua Eucalyptus corynocalyx (two) ,Phoenix canariensis Eucalyptus globulus Eucalyptus corynocalyx Eucalyptus lehmannii Pinus radiata Pinus halepensis Pinus halepensis Pinus halepensis Pinus radiata Pinus radiata Harpephyllum caffrgm Erythrina caffea Phoenix canariensis Washingtonia robusta Eucalyptus globulus Eucalyptus viminalis Eucalyptus globulus Eucalyptus globulus Eucalyptus varieties Eucalyptus globulus Eucalyptus globulus Eucalyptus rudis NEW RECREATION PROGRAMS The City Council shall be notified of all new recreation programs to be conducted by the Parks, Beaches and Recreation Department prior to public announcement. This will be an advisory procedure only in order that Councilmen may have time to speak on the matter if desired prior to the program being implemented. Adopted - August 30, 1966 Reaffirmed - November 12, 1968 17 Reaffirmed - March 9, 1970 Reaffirmef - February 14, 1972 I -10 I -11 TRAFFIC ISLAND BEAUTIFICATION IN ESTABLISHED COMMERCIAL AREAS Since traffic island beautification,in commercial areas benefits the entire City both aesthetically and economically as well as benefiting the immediate commercial community, the City Council recognizes the equity of cost sharing formulas for these projects. Throughout the City,,it is the policy of this Council that, when funds are available, the City will contribute to traffic island beautification projects as follows: 1. Traffic Island Installation - -The total construction cost of beautified traffic island installations, including labor and materials, will be shared on the basis of two - thirds by the City and one -third by the adjacent commercial property owners. Thereafter the beautified traffic islands shall be maintained by the City; 2. Traffic Island Lighting -- The total construction cost of installing lighting systems for landscaped traffic islands in retail commercial areas, including labor and material, will be borne by the adjacent retail commercial property owners. Thereafter, the City will maintain the lighting systems, including the cost of electrical energy and bulb and fixture replacement. Adopted - November 13, 1967 Reaffirmed - November 12, 196E R ffir e - Mar 970 MORN - I- e;irudry ►g I -13 • MEDIAN LANDSCAPING DEVELOPMENTS ON PUBLIC CUL -DE -SACS It shall be the ,policy of the City Council to permit construction of median landscaping installations on public cul -de -sacs under the following set of conditions: 1. Detailed written plans must be prepared and submitted to the Parks, Beaches and Recreation Director by the person or organization desiring to install specific landscaping improvements. These plans shall: a. Indicate the exact location where the installation is to be constructed. b. Detail the specific design and materials to be used in the construction of the median island and provide for the relocation of any existing underground utilities which will interfere with the proposed work. c. Provide for a separate water meter as a part of the landscape median installation and indicate sprinkler system design. d•. Itemize the landscaping materials to be planted in the median island. e. Allow for sufficient emergency vehicular movements. f. Be reviewed and approved by both the Public Works and Parks, Beaches and Recreation Directors. ~ 2. Written support must be obtained from at least 75% of the homeowners of the affected cul -de -sac circle in favor of the landscape installation to be constructed which must accompany the proposed installation plans. This approval must also reflect a commitment to assume all installation costs and the maintenance of the landscape installation once installed, including necessary water service. 3. If the landscape median is not maintained to the satisfaction of the Parks, Beaches and Recreation Director, the persons or organization responsible for installing the landscaped island will be so notified. If the Parks, Beaches and Recreation Director determines that there hap not been an improvement in the maintenance within thirty days of such notification, the City will -have the median island removed and restored to its former status as a full service street or remove the landscaping and pave the curbed circle with asphalt. • Adopted - December 8, 1969 Amended - March 9, 1970 Y Reaffirmed - February 14, 1972 I I -14 is 11/27/78 POLICY STATEMENT FOR PARK LAND ACQUISITION The City Council- adopted Recreation & Open Space Element for the provision of neighborhood park sites throughout the community is based on a standard * of five acres per 1,000 residents. To meet the needs of the present and projected populations of the City of Newport Beach, it will be the policy of the City Council to acquire park lands whenever practicable. In addition, it will be the policy of the City Council to preserve and acquire view sites, and to implement the adopted Master Plan of Bicycle Trails. It will also be the policy of the City Council to accept dedication of open space lands subject to individual merit review of the following criteria: 1. Other open space in the immediate area; 2. Esthetic factor -- does the property afford a unique view or access; • 3. Quality and quantity of public input; 4. Potential public injury from alternative usage; 5. Population segment to be served by the space; 6. Willingness and ability of local property owners to accept care and maintenance; 7. Unique environmental or ecological factors. This policy is adopted in an effort to meet the recreational needs of the citizens of Newport Beach and to provide open space for the environmental improvements of the City of Newport Beach. Adopted - August 21, 1972 Amended - November 11, 1974 Amended - February 14, 1977 Amended - November 27, 1978 0 zo • • \__ _ 21 I -16 COMMERCIAL USES IN PUBLIC PARKS Commercial uses of public park lands may be desirable in certain circum- stances to provide revenues to offset maintenance costs•of the balance or a park. If practical and feasible, consideration could be given to use of segments of various public parks for commercial development on a revenue - producing basis. Commercial developments, as approved by City Council, may include, but not be limited to, restaurants, equipment rentals, food concessions, tennis center, pro shops, etc. Each proposed commercial use would be carefully studied and judged on the merits of the individual case, as recommended by the Parks, Beaches and Recreation Commission, and approved by the City Council. Adopted - May 12, 1975 • I -17 1/21/80 OASIS SENIOR CENTER OPERATION AND RELATIONSHIPS In today's era of limited resources, support groups have formed to render essential assistance, both in time and money, to worthwhile public programs and facilities. In the context of a philosophy which encourages people to help themselves in their leisure pursuits, the Parks, Beaches and Recrea- tion Department is committed to a cooperative effort to provide senior programs and services, at the Oasis Center. The Department welcomes volun- teer support and intends by this policy to identify the relationship, roles and control between the City of Newport Beach and Friends of Oasis. Facility Use and Scheduling 1. The City, through the Parks, Beaches and Recreation Department, is responsible for determining priorities of use and overall scheduling of the Oasis Center. 2. Senior - citizen activities shall have priority of use, in accordance with Council Policy I -5, Use, Priorities and Fees for Facilities. 3. The senior - citizen programs at Oasis Center are cooperative efforts of the Parks, Beaches and Recreation Department and-the Friends of Oasis; as Department programs - -and in consideration of the significant volunteer contribution by the Friends of Oasis -- facility -use fees are not approp- �- priate. 4. Scheduling of senior activities at the Oasis Center will be done by the Recreation Supervisor, in cooperation with the Friends of Oasis President. 5. The Department maintains a master calendar for the Oasis Center; use by other Department programs and outside groups will be handled by Department staff as specified by Council Policy I- S,Use, Priorities and Fees for Facilities. Programming and Administration 1. The Recreation Supervisor is responsible for day -to -day operation of the Oasis Center. 2. Within the context of cooperation, programming decisions will be made jointly by the Recreation Supervisor and the Friends of Oasis President. 3. The Recreation Supervisor and Friends of Oasis President shall be ex- officio members of each Friends of Oasis Committee. 4. The Recreation Supervisor will be an ex- officio member of the Friends of Oasis Executive Committee and the Board of Directors. .z2 • I -17 1'/21/80 OASIS'SENIOR CENTER OPERATION AND RELATIONSHIPS - Page 2 5. Clerical assistance is provided by the City; all requests for this• assistance will go through the Recreation Supervisor. 6: Any improvement or physical change of the Oasis Center must have advance approval by the Parks, Beaches and Recreation Department. Financial 1. The City is responsible for financing the Oasis Center operation only to the extent of the annual City Council approved budget. 2. Equipment; services and financial contributions provided by the Friends - of Oasis are welcome and are in keeping with the cooperative philosophy. 3. The Recreation Supervisor will obtain input from the Friends of Oasis Executive Committee in preparing the annual budget. 4. Friends of Oasis shall maintain accurate records of all finances. A • copy of all Friends of'Oasis financial reports will be forwarded to the Parks, Beaches and Recreation Department. 5. Fund raising or activities that provide private monetary gain must comply _ with Council Policy I -16, Commercial Uses In Public Parks. Insurance Friends of Oasis shall provide evidence of adequate insurance coverage as determined by the City's Insurance Administrator. Adopted - January 21, 1980 1. I -18 COMMUNITY THEATRE POLICY The arts and culture are becoming an increasingly important part of community life in the City of Newport Beach. Recognizing this, the City Council hereby establishes the following policy relating to the operation, scheduling, and financing of the Newport Theatre Arts Center, the City's community theatre facility. In the context of a philosophy which encourages people to help themselves in their leisure and cultural pursuits, the Parks, Beaches and Recreation Department is committed to a cooperative effort to provide community theatre and arts related leisure activities at the Newport Theatre Arts Center. The Department welcomes volunteer support and in- volvement and this policy will serve to identify and clarify the relation- ships, roles, and control between the City of Newport Beach and the Friends of the Newport Theatre Arts Center. Definition of a Community Theatre Community Theatre is a volunteer effort, using • non - equity, community based performers in its productions. A self- supporting effort funded by memberships, ticket sales �— and donations from the local private sector is necessary to provide the operational funds to offer the function. Com- munity theatre offers all levels of performers an opportunity to participate and develop their skills while involved in a learning environment. Community theatre is a supplement to other programs available on a regional and /or professional level. They should complement each other to provide a well rounded base for cultural growth in a community. Financial The City is responsible for financing the Newport Theatre Arts Center's maintenance and operation only to the extent of the annual City Council approved budget. In accordance with Council Policy F -20, Reserve Fund for Culture and Arts, the City will match any funds raised private y by the Friends of the Newport Theatre Arts Center for improvements to the building which receive City'Council approval. The City encourages the Friends of the Newport Theatre Arts Center to continue their efforts as a self - supporting community theatre and to expand their support of the Arts and culture in Newport Beach. The Friends of the Newport Theatre Arts Center shall provide the Parks, Beaches and Recreation Department with a copy of all financial reports on a regular • basis. Z4 r r LJ I -18 COMMUNITY THEATRE POLICY - Page Two Facility Use and Scheduling The City, through the Parks, Beaches and Recreation Department, is responsible for determining priorities of use, rental fees, and over- all scheduling of the Newport Theatre Arts Centers Community theatre activities shall have priority of use in accordance with Council Policy I -5, Use,Priorities and Fees for li Facities. A policy of multiple cultural and artistic uses will be maintained at the center. The Department maintains a master calendar for the Newport Theatre Arts Center; all users must apply to the Parks, Beaches and Recreation Department. The Friends of the Newport Theatre Arts Center will be accorded first priority for use in accordance with Council Policy I -5. Scheduling of community theatre activities at the Newport Theatre Arts Center will be done by the Recreation Superintendent in cooperation with the Friends of the Newport Theatre Arts Center president. Programming and Administration • The Friends of the Newport Theatre Arts Center will be responsible for the day -to -day operation of the community theatre program. Within the context of cooperative programming, decisions will be made jointly by the Parks, Beaches and Recreation Department and the Board of the Friends of the Newport Theatre Arts Center. The Recreation Superintendent shall be an ex- officio member of the Board of the Friends of the Newport Theatre Arts Center. Any improvement or physical change must have advance approval by the Parks, Beaches and Recreation Department. n LJ 2 5 Adopted - July 27, 1981 2 iU I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES The City Council is vitally interested in beautification of City parkways. Public cooperation in helping to develop and maintain healthy and attractive trees is encouraged. MAINTENANCE OF PARKWAY TREES The Parks, Beaches and Recreation Department will trim the parkway trees on a rotation schedule. An effort will be made to trim most of the parkway trees on a two year cycle. If the rotation trimming is completed in less than two years, more frequent trimming will be done on certain trees and in view areas. Public safety such as low branches and heavy foliage will be given priority over view trimming. An effort will be made to trim parkway trees on the Peninsula and parts of Corona del Mar during the fall and winter due to heavy traffic during the summer. Trimming schedule will be altered to avoid trimming streets with flowering street trees during their blooming time. This will apply to streets having a large number of flowering trees, not to one or two trees on a street. TREE LIST The Parks, Beaches and Recreation Commission has adopted an official tree list Which will be used by the Parks, Beaches and Recreation Department to -determine species for planning purposes in all new subdivisions and replacement in established parkways. Botanical Name Erythrina caffra Eucalyptus citriodora Eucalyptus ficifolia Jacaranda acutifolia Liquidambar styraciflua Magnolia grandiflora Pinus canariensis Tristania conferta Callistemon citrinus Cupaniopsis anacardioides Eucalyptus sideroxylonr'Roses' Melaleuca leucadendra quinquenervia Pinus torreyana Platanus acerifolia Washingtonia robusta Phoenix canariensis Schinus molle Eriobotrya deflexa Metrosideros Tomentosa Geijera Parvifolia Common Name Coral Tree Lemon - scented Gum Scarlet Eucalyptus Jacaranda American Sweet Gum Southern Magnolia Canary Pine Brisbane Box Lemon Bottlebrush Cupania Red Ironbark Cajeput Tree Torrey Pine London Plane Tree Mexican Fan Palm Date Palm California Pepper Bronze Loquat New Zealand Xmas Tree Australian Willow I -19 • MAINTENANCE AND PLANTING OF PARKWAY TREES - Page Two STANDARDS & SPECIFICATIONS FOR PLANTING PARKWAY TREES General Requirements A. 72 -hour notification shall be given the Parks, Beaches & Recreation Department prior to the initial installation of parkway trees for approval of species, material quality and planting supervision. 24 -hour notice shall be given prior to all subsequent inspections as required. B. Relative position of parkway trees is subject to approval by the City, and any tree not properly placed will be relocated at no cost to the City. In the interest of public safety, trees shall be kept not less than: (a) 25 feet back of beginning of curb returns at intersections. (b) 10 feet from lamp standards. (c) 10 feet from fire hydrants. (d) 10 feet from service walks or driveways. (e) 10 feet from meters and sewers. (f) 25 feet from stop signs. C. Trees shall be a minimum container size of fifteen gallons. 1. Condition: Plants shall be symmetrical, typical for variety and species, healthy, vigorous, free from plant disease, insect pests and shall have healthy, normal root system free from being root bound. Trees shall not be pruned or topped prior to delivery. 2. inspection: All plant material shall be subject to inspection and approval by the City prior to planting. The City has the right to reject any item offered. D. Soil Analysis Requirement for Land Developers Developer may be required to have a composite soil anal�,sis made by a bona fide soil testing laboratory of soil to receive parkway trees at no cost to the City. The location and number of soil samples shall be determined by the City. Analysis shall include fertility level and organic content of the samples taken. A copy of the test • results shall be forwarded directly to the Parks, Beaches & Recreation Department a minimum of 60 days prior to scheduled planting of parkway trees. z -r I -19 • MAINTENANCE AND PLANTING OF PARKWAY TREES - Page Three PARKWAY TREE PLANTING A.• All pits shall be dug with bottoms level, the width equal to two times the diameter of the ball, and the bottom two times the depth of the container from which the tree is planted. B. Pits shall be backfilled with a thoroughly mixed "prepared soil" to the bottom of the tree ball. When planting tablets are required, they shall be placed after placing the tree ball in the pit. Five (21 gram) plant- ing tablets shall be evenly spaced around perimeter of pit on top of prepared soil. Note: Where land developers are required to provide soil analysis, the prepared soil backfill shall be based on test results. C. When soil analysis is not a requirement, "prepared soil" mix for backfill of the pits for 15- gallon trees shall consist of the following as supplied by American Landscape Supply Co. (or approved equal): (a) 60% Fine Sand (4128 conrock or equal) (b) 40% Nitrolized.Fir Sawdust • (c) 1011 Agricultural Gypsum/ cu. yrd. of mix U (d) 241 Iron Sulphate/ cu. yrd. of mix (e) 5 21 gram planting tablets per plant pit Note: (1) Nitrolized Fir Sawdust shall have a minimum nitrogen content of .7 %. (2) Planting tablets shall be a commercial fertilizer in tablet form yielding 20% nitrogen, 10% phosphorus and 5% potash. The tablet shall be compressed and yield a slow release of nutrient over a 12 -month period. D. Set plants in center of pit, in vertical position, so that crown of ball will be level with finish grade after allowing for watering and settling and shall bear the same relationship to finish grade that it did to soil surface in original place of growth. E. Prepare a depressed water basin capable of holding 10 gallons of water. Water shall be applied in that quantity at time of planting. F. If houses are not occupied, trees shall be watered one week later. Thereafter, watering shall be done at one week intervals by the developer for a period of one year or until homes are occupied. .r I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES - Page Four PARKWAY TREE PLANTING (continued) G. Each tree must be properly supported by two Lodgepole pine stakes or other material approved by the City. Stakes shall be a minimum of eight feet in length. Stake all trees at time of planting by placing stake in prepared hole and driving stake a minimum of 30 inches into soil. H. All trees shall be secured to stakes with a steel twist brace, as manufactured by V.I.T. Co., Model 22 1p (or approved equal). 1. 8 penny duplex nails shall be used to secure the brace to the stakes - two per aide. I. Root barrier may be installed if the City feels it is needed. GUARANTEES A, 15- gallon tree shall be guaranteed as to growth and health for a period of ninety (90) days after final acceptance by the City. B. Trees that fail to grow or are injured -or damaged during planting opera- tions shall be replaced within 15 days after notification. Replacement material shall be guaranteed'as specified as original guaranteed material. ESTABLISHED PARKWAYS APPLICANT MUST: 1. Apply either in person or by telephone for City approval of parkway tree planting plan. Contact the Parks, Beaches and Recreation office, 640 -2271, 3300 Newport Boulevard, Newport Beach. 2. Deposit with the Park Division in advance the required fee for each tree to be installed. The minimum fee for a 15- gallon residential or commercial tree is $37.50 installed. An addi- tional charge of $25.00 will be applied to any installation requiring concrete cutting. The difference between the fee and the actual cost of installation is borne by the City of Newport Beach in the interest of civic beautification. 3. Accept responsibility for watering and fertilizing new trees. CITY OF NEWPORT BEACH WILL: . 1. Approve type, location and spacing of tree planting proposed. 2. Furnish, install, stake and initially fertilize new tree. -J 3. Prune and spray tree as required. 2,9 Adopted - November 22, 1982 0 ZMI .. 1 -20 CO- SPONSORSHIP FOR CULTURAL EVENTS AND ARTS GROUPS The City Arts Commission shall review all requests for support from arts groups and programs twice annually. The Commission shall forward its recommendations for funding to the City Council for final approval. Co- sponsorship support shall not exceed 50% of the City Arts Commission's annual budget. For the purpose of this policy, arts groups shall be defined as those involved in visual, musical, theatre, dance-, crafts, performing and literary activities. The following priorities shall be used to rank requests: 1. Local arts groups located within the City and offering programs to City residents. 2. Regional arts groups located in Orange County and offering programs to City residents. 3. Arts groups located in California and performing or offering programs to City,residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. .M Adopted - January 24, 1983 N I -21 BIKE & FOOT RACE POLICY It is the policy of the.City Council that all races using City streets, beaches or parks shall be co- sponsored by the City Parks, Beaches and Recreation Department. Organizers of a race must prove the ability to pay for required City safety and mainten- ance services. Races shall be restricted to courses approved by the City Manager. Races shall be held no more than once per month. The City shall also receive registration fees or a cash deposit as proof of ability to pay for City services provided. It shall additionally be required that organizers of races provide a certificate of insurance co- insuring the City or purchase a City approved Special Event Policy providing a minimum of $1,000;000 coverage. It is the intent of this policy to minimize inconven- ience to City residents and maximize safety precautions for races. • Adopted - February 14, 1983 �3b Item No. 6 CITY, OF NEWPORT BEACH . Parks, Beaches & Recreation Department DATE: August 2, 1983 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: COMMISSION SUBCOMMITTEES AND LIAPSON RESPONSIBILITIES The Commission, over the past few years, has had a number of committees that have been established to provide assistance to the Department and Commission. In addition, there are liaison responsibilities to*non- profit groups that are related to our objectives that are assigned for direction and communication purposes. A listing of these committees and liaison functions are provided for your information, review and possible action. Capital Improvement Committee - Works with staff to prepare proposals for the upcoming fiscal year with regard to park development, land acquisition and park refurbishment projects. Majority of the work occurs in November and December with the Commission adopting a priority list and forwarding to the Public Works Department in January. Budget Committee - Works with staff to prepare the maintenance and operation budget .as proposed for the upcoming fiscal year. Meets with the City Manager, usually in March, in hi's review of the budget to be recommended to the City Council. Tree Committee - Reviews and works with the Park and Street Tree Superintendent on a number of tree problems and requests that come before the Commission. Recreation Committee - Works with the Recreation Superintendent to evaluate the recreation program offered by the City. Oceanfront-,and Beach Committee - Has done preliminary work on a variety of beach use problems, i.e., volley a , dogs on the beach. Would be responsible for the identified concern with Little Corona Friends of OASIS - Liaison function from the Commission to the Senior Citizens facility and program cooperatively provided at OASIS. Friends of the Theatre Arts Center - Liaison function to the support group providing performing arts at t e T eatre its Center. These are the standing committees and responsibilities, and of course there could be others established on an Ad Hoc basis as the need arises. Ronald A. Whitley CITY OF NEWPORT BEACH Parks, Beaches & Recreation Department Recreation Division July 1983 Progress Report Adult and Youth Sports Item No. 7 Over 500 softball games have been played so far this summer utilizing approximately 425 officials. A post season "The King of Newport Beach" softball tournament will be held August 13 and 14. In addition, Men's "A" and Novice as well as youth beach volleyball are scheduled for August. The girl's softball program will conclude early next month with winners in our program advancing to the OCMAA tournament in Santa Ana. Aquatics and Sailing The swimming staff, under the direction of Dan Iwata, has done an excellent job this summer. Revenue is. up despite the.emergencies at the Corona del Mar High School pool -which necessitated closing that facility for several weeks this summer. Sailing registration is down slightly but may pick up if the weather heats up. Our own Gourmet•Canoeing program was featured recently on the Walt Disney Cable channel. • Special Activity Classes and Day Camp Revenue for summer special activity classes has ailready exceeded last year's totals. We are looking at a sizable increase in revenue once registration for "B" session-classes (beginning August 1) is completed. Day Camp registration is down this year and we will evaluate whether to continue this program at the end of the summer. Although the day camp staff is doing an excellent job, they are hindered because of lack of transportation and too many competing day camps in the area. The Newport Beach Tennis Club was most cooperative in allowing the day camp to use its pool during the two weeks the Corona del Mar pool was closed for repair work. Twenty day campers attended an overnight held at Grant Howald Park on July 15 and had fun roasting hot dogs, singing around the campfire,.and sleeping out. The next campout is scheduled for August 19. The tennis program is running smoothly and revenue will' likely equal that of last summer. Our new tennis coordinator, Fred Brown, is getting his feet wet and has ,exciting new tennis programs in mind for the coming year. Fall Brochure The Fall Parks, Beaches and Recreation brochure is mid way through the production • process and is due to be mailed on August 19. Classes begin September 19th. Recreation Division •July 1983 Progress Report Page 2 July 4th Celebration Under the leadership of Chair Barbara de Boom, the 10th annual July 4th celebration was very successful. Over 400 kids and their parents participated in the bike parade, patriotic program, picnic,games, and other festivities. Naugles Restaurant generously donated food and food service for the event. The group was assistdd by Nancy Lerner along with several groundsmen /gardeners from the Parks Division. Upcoming Events August 6 - 7 Boys.and Girls Beach Volleyball Tournament August 6 - 7 Men's Novice Beach Volleyball Tournament August 19 Day Camp Overnight August 20 - 21 Men,'s "A" Beach Volleyball Tournament • • Item No. 8 PARK AND STREET TREE DIVISION 0 JULY, 1983 PROGRESS REPORT Our Park Crews performed the following tasks during the month of July: Replaced one Palm Tree at the Police Department. Replaced two Palm Trees on Seashore. Put in a new lawn at Mariners Fire Station. Picked up the chairs and tables at the Theatre Arts Center for the 4th of July Picnic and returned them. Moved three bleachers from CYC to Lincoln School. Did fire break work at Spyglass Hills Nature Park. Worked on relandscaping the area around Riverside Drive Scout House. Removed flag pole. Installed 5 volleyball posts at State Beach for a tournament. . Our Street Tree Division performed the following: Root pruned 12 trees. Trimmed 990 trees. Planted 2 trees. Removed 18 trees Completed 14 work requests. Eastbluff is completed and we are now working on Buffalo Hills. _ MAIN, IN, i 11 0