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HomeMy WebLinkAbout01/06/1987 - PB&R CommissionCITY OF NEWPORT BEACH Item No. 3 U Notion Seconded Oyes (.J 91 arks, Beaches & Recreation Commission January 6, 1987 Citv Council Chambers 7 n -m_ INnFX Ex- Officio Member Present: Ronald A. Whitley Staff Present: -Jack Brooks, Park & Street Tree Superintendent Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:04 P.M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, de Boom, Herberts, Konwiser,%Springer, Taft and Wolfe were present. Item #3 Approval of ' Minutes x Chair Wolfe asked•,that his correction to the November 4, x 1986 minutes list the Recreation Programs Subcommittee's X x x x'x x x recommendations as follows: New classes approved: 'Orff Music Education, How to Make Your New Year's Resolutions.Work,.You and Your Teenager, Personal Computers, Impossible People, Personal Style Decorating, Stop Dieting.(Workshop), Stop Dieting (Course), Winter Shape, Public Domain Software, Getting Organized Around the House and'-Office, Time Management, How to Make Money Selling and Enjoy-It, and How to Handle Objections and Close for the Money. Classes to be eliminated: Planning Your Retirement, Planning for Financial Independence, Tax Planning for the Busy Professional, Financial Planning for'Small Business Owners, New Tax Reduction Strategies, Planning for Financial Security: A Woman's Perspective, and Secrets of Investing. Commissioner de Boom moved the minutes of the December 2, 1986 meeting be approved as corrected. Seconded by Konwise . Unanimous. Item #4 - Adotpion of Agenda Adoption of Agenda The agenda was adopted as presented with'the addition of Letter to Councilman Strauss, Posting of Agenda, Bicycle Trail on Ocean Front, and'Policy Amendment on Enforcement. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX II. COMMISSION SPECIAL RECOGNITION AWARDS Commission Special Chair Wolfe commended Mark Deven for the active recreation Recognition programs he supervises. Mr. Deven then reported that three Awards Newport Beach flag football teams advanced,to the .Orange County Tournament. These teams were the "B" and "C" Divisions from Harbor View School and Di'vi.sion "C" from Andersen School. They are being honored:and recognized for their sportsmanship and skill during the competition. Mr. Deven - and Commissioner Brenner then presented the •individual certificates by team. Chair Wolfe -thanked-the players for their efforts and said he hoped this program helps them in their future develop- ment. Chair'.Wolfe also thanked those present for coming and stated this Commi•ssion welcomes the public's recommenda- tions and questions: III. ACTION ITEMS Item #5 - Proposed Capital-Projects 1987 -88 Proposed Capital Chair Wolfe reported the Capital Improvements Subcommittee Projects met, the result,.- of which was 'a revised-list included in 1987 -88 the Commission's agenda packet Ron Whitley briefly reviewed each item on the list and noted a few changes. The figure for the '1986 Bond Act for Lincoln School should•be• corrected to $181,000. The project, however, will be contingent upon receiving grant funds from the State of California. If these funds are not available, the project will have to be -re- evaluated. The amount for Inspiration Point and Ocean-Blvd. Blufftops is increased by $10,000 for the playground equipment at Corona del Mar Main Beach. The Mariners Park project has been deleted by staff since they want-to continue using the temporary diamond. Chair Wolfe pointed out the Newport Harbor High School Aquatics Center project is contingent upon the School District providing their share of the funds and upon this Commission's approval of the architectural design. Mr. Deven' pointed out the,proposed..classroom for the Oasis Center'is for Arts and Crafts. The present room is over utilized and not suited for this program. ,1 °A CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX -., Following questions and discussion, Chair Wolfe opened the meeting to public testimony. Mrs.,Rae Cohen, 1501 Antigua Way and a Board member of the Theatre Arts Center, addressed the Commission. 'Mrs. Cohen asked that the Newport Theatre Arts Center be'added to the Capital Improvement Projects list in order that the electrical system be upgraded for °approximatel'y $17,000 and the downstairs restrooms be repaired. Mr. Whitley'reported•there are sufficient funds in the M &O account this fiscal year to determine what the electrical problem is. Other funds can be used,for an emergency situation. Mrs. Cohen stated she feels the funds should be allocated now due to safety•considerations. Dr. Charles McCann, President of the Friends of Oasis, addressed the Commission.' He urged a favorable considera- tion for their request of an expansion of the north•wing ( ) for an Arts and Crafts room. The facility is-over used and The Irvine Company grant of $20,000 will help defray costs. They'will procure all equipment and-materials for approxi- mately $15,000 through their.fund raising program. Mr, Ed Williams, Past President of the Friends of Oasis and •a present Board member; addressed the Commission. He re- ported the estimate of $135,000 was given by James Ray. This figure also includes electricity and plumbing. The new Arts an'dlCrafts•room' would be a continuation of the -existing buil'ding and conform to that wing. The room is very badly needed and would accommodate-various types of craft classes. -Mr. Bob Hicks, Membership•Chairman • of the Lawn Bowling Club, addressed the'Commission. He'reported they-need sidewalk repairs estimated at $20;000. There have been a number of injuries due to the unevenness of the sidewalk. Mr. B1air,Lor&, 318 Montero and President of the Lawn Bowling Club, addressed the Commission. He• reported the Club does carry insurance, however, since they are hosts to a number of tournaments, the repairs should -be done fairly soon. Mr. Gary Graham, 1831 Tradewtnds Lane and President "of the Newport Harbor-High School Aquatics Booster Club, addressed the-Commission. Their estimate for improvements is $390,000 consisting of $125,OOO.from the City, $115,000 donated from the Booster•Club, and $150.,000 from the School District. The Booster Club has raised $10,000 and they foresee no CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 o.m. INDEX problem raising more. They met with the School District and received a favorable response from them. Mr. Graham pointed out the pool's'high use by different groups and the need fora new facility. Chair Wolfe - reported the Commission's recommendation would be contingent upon •the Board of Education approving the funds and-this Commission's approval of the plans. Mr. Graham asked for-a'verbal approval which could be transmitted to the School Board. -Chair Wolfe reminded those present that after the list is finalized, it will,be transmitted to the City Manager for review prior to Counci•1"s review. Any organization or individual can-ask Council to budget an item, change its priority or ask,that funds be increased. Chair Wolfe then closed the meeting to public testimony. Not,•> x Commissioner de Boom -moved that�the Park Facility Improve - Seconded x ment Fund,•Lincoln School'- Athletic Facilities, and Newport Harbor-High School Aquatics Center be designated the top three priorities. ,Seconded by Brenner. Following discussion, Commissioner de Boom withdrew her motion. Seconded by'Brenner. Chair Wolfe recommended the Aquatics Center be subject to the two conditions-that •the'School District provide their share of funds and this Commission approves the architectura design plans. In addition, he recommended that the Lincoln School project be subject to the condition that the Competitive Grant-is approved. The Commission then prioritized the list in its final form as follows: Park Facil-ity •Improvement Fund, Newport Harbor High School Aquatics-Center, Inspirati•on-Point and Ocean Blvd. Bl'ufftops, Newport Island Park Refurbishment, Channel Park Refurbishment, San Joaquin Hills Park Lawn Bowling Greens, Eastbluff Park, Lincoln School - Athletic Facilities, Theatre Arts Center, Community Youth Center, Peninsula Park, Oasis Center, and Completion of Bonita Creek Park. ML,bn x Commissioner °,de'Boom'moved to accept the list as revised. Secondec x Seconded by Taft. Unanimous. Ayes x x x x x x x CITY OF NEWPORT BEACH Notion Seconded Oyes Motion Se(Ded 4ye5 rJ I arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Item #6 - Commission Community Service Award Nominations Commission x Mark Deven briefly reviewed the Commission's Community Community Service x Service Award program and-referred to the•nominations Award x x x,x x x x submitted in the agenda packet for Commission consideration. Nominations Mr. Deven-asked For questions and /or additional nominations. Chair Wolfe nominated Mr. Bill Hamilton for a•Community 'Service Award.- Mr.'Hamilton, President of- -the Newport Harbor Chamber•of Commerce, has given a considerable amount of his time and facilities towards working on the Teen Center. Commissioner-Konwiser moved to accept the five individuals nominated: Seconded -by Springer. Unanimous. Item #7 - Donation-of Palm,Tree Donation of ' Palm Tree x Mr. Edward Starnes, 12801 Barrett Lane, Santa Ana, addressed x the-Commission. 'Mr. Starnes reported he'is requesting per - x x x x x x x mission to-plaht•a,Palm Tree-with a plaque near the Wedge in memory-of his -nephew who was an avid surfer there. Ron Whitley reviewed the policy which requires every tree request be considered by this Commission. Following discussion, Commissioner Taft motioned to approve the tree request without the plaque. Seconded by Springer. Unanimous. Mr. Starnes-'-request for a•ptaque will be determined at the February 3,1987 meeting. IV. PUBLIC COMMENTS None. V. DISCUSSION ITEMS Item #8 - Lincoln Athletic,Facility Grant Application Lincoln Athletic Ron Whitley reported the grant.application has been•sub -. Facility mitted to`the State-and.response should be between Grant February 15 - March 5. Applicatior Mark'Deven answered questions concerning the application and proposal. -Mr. Deven noted the School Board consented to a ten year ironclad agreement•for recreational use. Ron Whitley explained the concept of the Evergreen Lease wherein each year cohtinues another five years, thus perpetuating CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council - Chambers 7 p.m. INDEX itself until notification is made. In the event the facility is returned to the School'-District, the City has first right of refusal and the facility would continue to be available for community use. Item• #9 - Commission Action Report Commission Action No report. Report Item #10 - 'Status,of,Capital' Projects Status of Capital Ron Whitley reported West Newport Park received approval Projects from the Coastal Commission and we are-now proceeding with plans and specifications. The project may be delayed until September'since'it would be difficult to build during the summer months. Chair Wolfe•comp'1'iTnented Mr. Whitley•on the fine job he did getting the approvals-for this project. Ron Whitley'reported the Community Youth Center is now in plan check with the'Building Department and they have been asked to expedite so bidding'can. commence as soon as possible. Should the competitive bid be higher than the funds appropriated ; -request, can, be, made to Council for additional funds. Construction could begin in May. Ron Whitley reported Bonita Creek Park is presently in plan check. Item #11 - Commission °Subcommittees and Liaison Reports Commission Subcommitte Commissioner Konwiser, Chair of the Park Maintenance and Liaison Committee, recommended that since the,sign program is not Reports moving along as intended, bids be solicited from'a minimum of three outside sign manufacturers or a - revised schedule be 'implemented. Ron'Whitley reported the Sign Shop.'which is under the General Services Department,'has a- backlog which takes priority over-the park signage - program. Mr: Whitley will investigate the matter and giv'e.a report at the next Commission meeting. Jack Brooks reported the sign-for-Old School, Park has been 1 installed and the two signs for Irvine Terrace Park are J near.completion. Commissioner Konwiser passed out his report on the status of some of the City parks and recommendations -for improve- ments. Following review and discussion of Commissioner CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Konwiser's'report, Chair Wolfe asked that 'the items listed in the report be-corrected within 60 days. Commissioner Konwiser advised the improvements be implemented based on a realistic approach and manpower available. 'Jack Brooks said after he gives the report to the Park Supervisor and area personnel, he will report back to the Commission. - Commissioner Herberts, Chair of the-Street Tree Committee, feported they had a• special meeting on December 4 regarding the•tree•at 315 Poppy which was determined to be removed. This wiTT not set ­a precedent since each request will be considered separately. Susan-Barry, President of•Eastbluff Homeowners Association, is concerned'about the,tree trimming in'this area. Commissioner'Herberts - suggested the-home owners write letters ' for the individual trees so that they ca be considered J separately. Commissioner Springer,-Liaison to Friends of Oasis, reported the Board did hot meet in•- becember: There will be a general membership meeting on January-9.- Commissioner Brenner, Chair of-the Recreation Programs Committee, reported they'did not meet this month. Commissioner Taft-, Chair-of•the'Oceanfront and Beach Committee, reported•they did not meet this month. Commissioner,de Boom, Liaison to Friends of the Theatre Arts-Center,-,reported they will meet January 7 and that a new play has opened with-opening weekend-performances sold out. Commissioner Herberts-reported an Ad Hoc Committee was . formed for Art•i'n'Publ'ic Places to recommend locations for the art ,pieces. Any publ.ic• art work designated for a park site would be reviewed by this Commission. There will be another meettrig•'on January 7. •Chair Wolfe reported the Budget'Committee will meet in January. He also reported funds are available for the Teen Center and that'The•Irvine Company will be contacted again J concerning a site. Mark Deven reported•the Youth-Council is planning.a Harbor �j Chuise on January 29 on the Catalina Holiday which will be I provided at no charge by the Balboa'Pavillion. CITY OF NEWPORT BEACH Notion Seconded Oyes l Motion Seconded Ayes.: (IJ 0 arks, Beaches & Recreation Commission City Council Chambers 7 p.m. INDEX t- WN. Item #12 - Recreation Division Recreation Division Mark Deven reported the winter program will begin January 12 Item #13 - Park.•and Street Tree Division Park and Street Tree Jack Brooks reported he will be working with the Street Division Tree Committee to develop a better program. VI. SPECIAL;-URGENT OR LAST MINUTE ITEMS Item #14 - Letter to Councilman Strauss Letter to Councilman x Commissioner Brenner moved a letter from the Commission Strauss x be sent to Councilman Strauss wishing him well. Seconded x x x•x x x x by Herberts. -Unanimous. Item #15 - Posting of Agenda Posting of Agenda Commissioner Brenner•suggested the Commission's monthly agendas be-posted in, public areas. Extra copies could be. t sent-to each Commissioner who would then-be responsible -for posting at designated locations. Following a brief discussion, it'was determined that Commissioner Brenner would make a list of the locations. Item #16 - Bicycle Trail on Ocean Front Bicycle Trail on Chair Wolfe asked that all residents affected-by the pro- Ocean Front posed bicycle trail receive proper notification. Mr. Whitley reported Public•Works will be placing such a notification in the-newspaper. Item #17 - Policy-Amendment on Enforcement Policy Amendment x Commissioner Brenner reported she and Commissioners on Enforce - x Springer and Herberts met- January -5-with Ron Whitley, ment x x -x x x x x who'had investigated the enforcement policy and procedures. Mr. Whitley referred to the report, Amendment to Council Policy L -6, from the Subcommittee on Encroachment Enforce - ment. Amending Policy-L-7-by insertion of the written statement provided will furnish the vehicle to enforce encroachments. Following discussion and clarification, Commissioner Brenner moved•to transmit the amendment to Policy L -6 as written to the City Council for approval. Seconded by Taft. Unanimous. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX ,;. VII. ADJOURNMENT' There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:45 P.M. /0,0 -7�Lr Dottie Flohr, Secretary c..J �I