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HomeMy WebLinkAbout03/03/1987 - PB&R CommissionCITY OF NEWPORT BEACH Motion Seconde( Ayes M Item No. 3 arks, Beaches & Recreation Commission March 3, 1987 City Council Chambers 7 o.m. INDEX Ex- Officio Member Present: -Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Supt. Mark Deven, Recreation Supt. Dottie Flohr, Secretary 1. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and.Recreation Commission -was called to order at 7:02 P.M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, Herberts, Konwiser, °Springer, Taft and Wolfe were present. Commission r de Boom was absent. Item #3 . Approval of Minutes x Commissioner Brenner suggested the minutes of the February 3 1 x 1987 meeting show that Item III, Commission Community x x x x x x Service Awards, were presented before Item II, Joint Meeting With Friends of Oasis. Commissioner Brenner also asked that Item II, Joint Meeting With Friends of Oasis, include the following statement in the fourth paragraph: "Commissioner Brenner further explained that'in• her opinion the Tow status of the Oasis project had little to do with any deficiency in their presentation. It did,,however, reflect the Commission's emphasis this year,on refurbishing seriously deteriorated existing facilities." Commissioner - Herberts asked that Item #18, Street Tree Committee Report, include the following•statement: "The Street Tree Committee recommends that the trees be protected by inclusion on the stately tree list according to City Council Policy I -9." Commissioner- Konwiser moved the minutes of the February 3, 1987 meeting-be approved as corrected. Seconded by Herberts Unanimous. Commissioner Konwiser also suggested the monthly minutes be sent to the'Commissioners prior to the agenda packet being mailed so that there will be more time to read them thoroughly CITY OF NEWPORT BEACH Motion Seconded Ayes Motion Seconde Ayes v 3 arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 D.M. INDEX Item #4 Adoption of Agenda The agenda was adopted as presented with the addition of the Arches Coast. Highway Interchange under Discussion Items. II. PUBLIC. COMMENTS None. III. ACTION ITEMS Item #5 - Request to Install Marine Memorial Request to Install X Ron Whitley referred to the visual description of the pro- Marine posed marine memorial to be constructed in the Rhine Wharf Memorial x.x x x x Park area (the boardwalk that connects the-Cannery Rest - aurant•with Delaneys Restaurant). Mr: Phil Tozer has requested he be allowed to-construct and maintain the mem- orial to fishermen who have been.lost at sea. Mr. Whitley added that there is no place in the City where there is a memorial dedicated to fishermen lost at sea. Chair Wolfe'asked that Mr. Tozer's request be more clearly defined as to criteria for the names'on the memorial plaque. Commissioner Springer recommended a memorial dedication to those—who—died at sea without their•names on the plaque. Commissioner Konwi•ser recommended a permanent maintenance agreement be--submitted with Mr. Tozer's request. Following a brief discussion, Commissioner Konwiser moved to continue this item to the April 7, 1987 meeting so that more information can be obtained from Mr. Tozer. Seconded by Brenner. Unanimous. Item #6 —Liability Insurance Liability Insurance x Mark Deven referred to the report provided in the agenda x packet, specifically noting the large increase in the cost x x x .x x x of insurance premiums. The Department is very concerned about this•matter as organizations using City facilities should be covered-in most cases. Mr. Deven suggested a study of liability insurance be referred to the Recreation Program Committee so that they can present a fi.rm,.con- sistent policy for the Commission's consideration and approv 1. Mr. Deven explained the different .types of use the facilitie receive and the different kinds-of-agreements/contracts unde which the organizations rent or lease facilities. CITY OF NEWPORT BEACH I�J H arks, :Beaches & Recreation Commission Page 3 Citv Council Chambers 7 n m imnFx Discussion ensued concerning the different types and dollar amounts of the present leases. Ron Whitley reported that facilities used for meetings are covered under the City's umbrella policy. He also recommended-that Special Events, such as Memorial Day, July 4th programs, etc., be included in the insurance review. Mark Deven pointed out .the °Friends of Oasis are the only group which the City assists and at present the payment is 50 %. The Commission discussed the assistance payment and generally agreed-,it not-be increased. Commissioner Brenner moved Liability Insurance Requirements be referred to the Recreation Program Committee for review and recommendation,••that•this • inc•lude Special Events and be placed on the May 5, 1987 agenda. Seconded by Springer. Unanimous. IV. DISCUSSION,ITEMS Item #7 - Open'Space on 15th-Street, Placentia to'Monrovia Open Space on 15th Ron Whitley clarified the location of the subject area and Street pointed out it is-in a residential area which is deficient in a site for chil•dren-to play. The report presented is not complete and is furnished for•the-Commission's information. A more detailed and complete report will be provided at the April •7, •1987 meeting. item #8 -,Commission Subcommittee Reports Commission Subcommitte Commissioner'Brenner, Chair of the•Recreation,Program Reports -Committee, reported they did not meet this month. Commissioner Springer, liaison to Oasis, reported she has th current Balance Sheet for the Commission's-information. The Board will•-be.elected on March 6 and,the election of Board' officers will follow on March 16. Commissioner Herberts, Chair of the Street-Tree Committee, reported,the•Committee• agreed the Eucalyptus Citriodora in Harbor View Hills could be removed and replaced. Commissioner Konwiser, Chair of the Park Maintenance Committ e, referred to Mr. Taylor Grant's-letter requesting refurbish- ment of the athletic fields. -Mr. Whitley informed the Commission that most of the fields will be-done this fiscal year and that Mark Deven has informed Mr. Grant via a lette that the City is.unable to correct problems on School District facilities. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 D.M. INDEX Commissioner Konwiser recommended the park signs be reduced •and be more uniform as to size and style. Two have been instal—Ted—at Irvine Terrace Park and Mr. Whitley added that two are almost ready for installation at'Mariners Park. Commissioner Taft, Chair of the Oceanfront and Beach Committee, reported they did not meet this month. Chair Wolfe recommended Commissioner Taft'keep in contact with John Wolter'of the Public Works Department'on the proposed bicycle trail so that he can present an update to the Commission. Chair Wolfe, Chair of the Capital-Improvements Committee, reported'all`•capital °improvement projects were approved by the City Manager and will go to—the City Council for budget approval. Chair Wolfe also reported the meeting with the City Manager went very smoothly and was one of the most successful they have had. Commissioner Herberts reported that 21 landscape architects i ) responded to the RFQ for 'Art in Public Places. Six will be chosen by the Ad'Hoc Committee and the finalists will be chosenby a combined committee by March 11. Item #9 - Status of Capital Projects Status of Capital Mark Deven reported there is a•.question on the property line Projects with the-School District concerning the new Community Youth Center building which is causing 'a delay, however, the proje t should be approved soon. Ron - Whitley reported 38th Street Park should be completed about May•15, 1987. Item #10 - •Counci•1'Action on Commission Matters Council Action on Ron'Whitley reported the two items, i.e., Joint Powers Commission Agreement - 'Newport -Mesa Unified School District and Ocean Matters Front'•Boardwalk Improvement Feasibility'Study, were presente and approved by the City Council. The Ocean Front Boardwalk Improvement Feasibility Study was a coll'aboration by•Ben Nolan, Public -Works Director, John Wolter, Project Engineer, and Ron Whitley. There will be another Public•Hearing before the City Council on April 27 and-the Associations will be notified. Commissioner Taft reported he received many-calls from peopl who felt more were in favor of Alternate'1 'than 'Alternate 3, 5 the latter of which was approved by this Commission. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Commissioner Springer suggested all community associations be notified-of the Public Hearing since the entire City will be affected by the decision on the bicycle trail matter Item #11-- Recreation Division Recreation Division Mark Deven reported that the Extra Time Classes at•Newport Heights keep - expanding and provide a definite need to the community. -Parents, -teachers and students, are happy with 'the program. Chair Wolfe asked for clarification on the YMCA's request for day care at the elementary schools. Under their pro- posed plan.,•the School District would donate the facilities and the YMCA would provide the teachers on a fee basis. Ron Whitley reported 5 -6 years ago this Department pursued the idea of -such a•program on a self- supporting basis. However, since there was difficulty using classrooms, the concept was dropped. Mark Deven noted it might be more feasible if the YMCA,and the School District worked together to provide day care since the YMCA can provide transit service. • fabi,l,ity =wise, this Department would not be able to provide transportation._ Mr. Deven added that there-is a possibility the City could provide a limited day care program at Mariners Park and CYC and-that staff is investigating this idea. Item #12 - Park-and-Street Tree Division Park and Street Tree Commissioner Taft reported he felt that the replacement Division trees for the Eucalyptus Rudis on Marine Avenue were not ' as nice as those previously planted. Jack Brooks responded that the Eucalyptus Citriodora are now going to be replaced with the original Eucalyptus Rudis. Commissioner Brenner commended Mr. Brooks on the excellent job his crews did putting in the irrigation, trees and part of the cement work at the parkway on San Joaquin adjacent to Lincoln School. Item #13 - Arches Coast Highway Interchange Arches Coast High - Ron Whitley reported that this area, which is in great way Inter- need of refurbishment, is Cal Trans property. Mr.- Whitley change - recommended•this Commission form an Ad Hoc-,Committee to pursue the idea of ,preparing a conceptual description of the project to be proposed as a•capital improvement for fiscal year 1988 -89. Other members of the community, namely, CITY OF NEWPORT BEACH t arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 D.m. INDEX Phil Tozer, Dick Beeson and Robert Hixson; have expressed their concern and might want to serve on the Committee. Chair Wolfe appointed Commissioner Taft to serve as Chair of the Ad-Hoc Committee assisted by' Commissioners Konwiser and Springer. -Chair Wolfe asked'for a staff report on the status of restroom facilities under Discussion Items at the April 7 meeting. Item. #14 — Letter from•Robert G..Vaughn Regarding Letter From -Bicycle Trail Robert G. Vaughn Received and filed. Item #15 - Letter from J. Wm. Miller Regarding Bicycle-Trail Letter from J. Wm. Mill( Received and filed. Item #17 - Letter from.B. Zunzer Regarding-Little Corona Letter from Beach Facilities B. Zunzer Received and filed. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS None. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:20 P.M. The agenda for this meeting was posted on February 25, 1987 at 8:20 A.M. outside-the -City Hall Administration Building. Dottie F ohr> Secretary