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HomeMy WebLinkAbout05/05/1987 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH (D Motion Seconded Ayes U Motion Secondec Ayes. arks, Beaches & Recre.ation Commission May 5, 1,987 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Superintendent Mark Dever, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The.meeting of the Parks, Beaches -and Recreation Commission -was called to order at 7:00 P.M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, Herberts, Konwiser, Springer, Taft and Wolfe were present. Commissioner de Boom was absent. Item #3 Approval of x Minutes x x x x x x Commissioner Brenner recommended that under Item #10, Commission Subcommittee Reports, Page 5, the Art in Public Places report include the following sentence: "The Commission reiterated that when they approved the concept of the project, it was with the understanding that other monies would be used." Chair Wolfe recommended that Item #14, Basketball Court -at West Newport Park, Page 7, second paragraph, the first sentence be changed to read ...... in the Daily Pilot and a brief synopsis of the Commission's responsibilities be included in the City water bills. Commissioner Konwiser moved the minutes of the April 7, 198 meeting be approved as corrected. Seconded by-Herberts. Unanimous. Item #4 Adoption of Agenda The agenda was adopted as presented with the addition of Synopsis for Water Bill. II. ACTION ITEMS x Item #5 - Appeal on Request to Remove Tree-at 821 Bellis Appeal on Street I x Request to X x x x Remove Trei Ron Whitley reviewed the request for removal of two parkway at 821 Bell is St. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 D.m. INDEX trees located at 821 Bellis Street and pointed out that this matter was reviewed by the Street Tree Committee of this Commission. The request was denied and, by policy, the requesting-party can appeal the decision to this Commission and then to the City Council. 'Mr. and Mrs. Cron d, the requesting parties, are,present to appeal their request and answer any questions. Barbara Crone, 821 BeTlis Street, addressed the Commission. Mrs. Crone referred to the two liquid amber trees in the parkway in front of their home causing problems. She stated they,are causing the sidewalk and yard td•raise up and the roots are intruding into their garden. Their drive- way is also cracking and there are sewer /drainage problems. ,Mr. Charles Crone, 821 Bell,is Street, addressed the Commission and explained their drainage problem. He also expressed their concern over the safety and liability hazards caused'by the s'i'dewalk elevation. ( ) -Chair Wolfe then asked each Commission member if he /she " had visited the site and; if .so, asked'for their opinion. Commissioners Herberts., Brenner, Konwiser, Taft and Chair Wolfe' all -noted they had visited the site. Commissioner Herberts, Chair of the Street Tree Committee, reported the committee inspected th'e-area and that she herself visited the site three different times in an effort to-be-fair and objective. She agreed with Street Tree Supervisor, Robert Bailey; that the damage was minimal end-the raising of 'the sidewalk was -less then 2" and had been satisfactorily repaired. The trees'are healthy and well placed.and it was agreed••they•be retained in accord - ance-with Council Policy I -9. Commissioner Konwiser indicated that the damage looked , -routine and it has not reached the seriousness other areas have. Also, considering their landscape value, Commissione Konwiser felt the trees ,should be retained and an effort made to - minimize the problems. He-commented that the rose gardens were 20 -30' away from the tree. Commissioner Taft, who also saw the trees, concurred with Commissioner Konwiser and said that the trees were very beautiful and he felt there was no need'to take them out. �J Commissioner Brenner said she visited the site and was surprised they would want-to take-the trees out because, in her opinion, they are the most beautiful trees in that particular area-of the neighborhood. She said she would CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 Citv Council Chambers 7 n_m_ [NnFx vote against the request because there are so many more trees within -the City that are causing much more severe damage. Following a brief discussion, Commissioner Konwiser moved the two parkway trees at 821 Bellis Street remain in place. If there are any problems in the Ci -ty parkway area, efforts should be made by the City to correct them. Second d by Taft. Unanimous. Jack Brooks reported he will request General Services Department to repair the sidewalk and correct the drainage problem. Chair Wolfe thanked Mr. and Mrs. Crone for attending. the meeting and asked Mr.,Crone what he thought of the trees. He replied'he thought they were beautiful trees and would hate,to see them come out. ll Item #6 - Amendment to Council Policy I -9 Adding Tree to Amendment tc 'Preservation List J Council Policy I -9 Ron Whitley briefly reviewed the street tree amendment and Adding Tree noted that both the Public Works-,.Department and the Parks-, to Preserva- Beaches-and "Recreation Department favor the recommendations tion•List as presented. Motion x Commissioner Herberts motioned to amend Council Policy I -9 Seconded x as presented. Seconded by Brenner. During discussion Commissioner Konwiser stated he favors saving the trees located at the corner of Lindo• and Bay Front, but not placing them on the list of Preservation of Special Trees since they do not qualify for special designation. Motion x Commissioner Taft substituted the motion to retain the Seconded x trees but not include-them on the list of Preservation of Ayes x x x x x x Special Trees. Seconded by Konwiser. Unanimous. Commissioner Brenner asked Mr. Whitley if the trees would be as protected by this substitute motion as they would be by inclusion in Council Policy I -9. Mr. Whitley assured that they would be. Jack Brooks left the meeting at 7:35 P.M. y CITY OF NEWPORT BEACH Motion Seconded Ayes MOLL Secondec Ayes (J : J7_ irks, Beaches & 13ecreation Commission Page 4 City Council Chambers 7 p.m. INDEX Item #7 - Authorization to Place a Sfgn•on Dedicated Authorizatic to Place a Property Sign on X Ron Whitley reported-that The Irvine Company has requested Dedicated x a•temporary directional sign for "The Terraces" development Property x x x- x x be installed on park property adjacent to Oasis subject to certain conditions. Discussion ensued and Chair-Wolfe strongly recommended a tim period for removal of-thd sign be-included'in the list of conditions. Commissioner Brenner motioned to approve the recommendation for installation of the sign as presented.subject to the -condition that-the time limit for the sign removal be one year-or within one month after the last-unit is sold, which- ever-comes first. Seconded by Springer. Unanimous. Item #8'- 1.987 Summer Program Review 1987 Summer Program x Mark Deven discussed and answered questions about the new Review I x classes reviewed and approved -by-the Recreation Program x x x x x x Subcommittee. Commissioner Brenner, Chair of--the-Recreation Programs Subcommittee, pointed outmost of the classes are offered on -the west side of the�Bay since there is a lack of facilities in Corona del Mar. She suggested pursuing-us age of Oasis classrooms in order to offer more youth activities in the Corona del Mar area. Mark Deven advised he will pursue the use of specific rooms at Oasis when they are not being used by seniors and will inform the Commission of the results. "Mr. Deven also re- ported that swimming will be offered this summer at Corona del Mar High School. Commissioner Springer moved to accept the summer seasonal program as submitted. Seconded by-Brenner. Unanimous. Item #9 - Liability Insurance Requirements Liability Insurance Mark Deven reported the liability insurance-recommendations Requirement as presented were the result of .an-in -depth review. The subcommittee established policies and procedures in order to standardize the-process for determining insurance require- ments. Each ectivi'ty ,was reviewed by-the subcommittee as to risk exposure and appropriate -liability -insurance. Mark Deven will report at the June 2'Commission meeting the results of his discussion with the Safety and Insurance Administrator regarding specific liability insurance requirements for CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX groups and organizations which continually utilize facilitie or sponsor special events. Item #10 - Sports Leagues Standings Sports Leagues Motion x Mark Deven reported staff was contacted by Mr. Dave Standings Seconded •x Patterson, owner of Sgt. Pepperoni's Pizza Restaurant, where Ayes x x x x•.x x many players go after their games. Mr. Patterson has pro- posed supplying his restaurant letterhead for printing the sports standings. In addition, Mr. Patterson has offered to donate $500 towards offsetting the cost of awards. Mr. Dave Patterson, owner of Sgt. Pepperoni's Pizza Restaur- ant, addressed the Commission to answer their questions. During discussion Chair Wolfe pointed out he objects to the phrase referring to beer on the stationery. -Commissioner Konwiser motioned to approve the request by Dave Patterson provided the wording, "Cheap Pitchers for Teams in Uniforms," be-deleted on the stationery. Seconded t ) by Taft. Unanimous. III. PUBLIC COMMENTS Gail Demmer, 2812 Cliff Drive, addressed the Commission on behalf of the Newport Heights Community Association. She passed out copies of a tract map.showing the location of Lot 919 which is in the middle of Cliff Drive Park and presently for sale. Mrs. Demmer is requesting the City consider purchasing this property which would then connect the entire area. She also added that property is at a premfum in Newport Beach and this area is filled with mature trees. Chair Wolfe advised Mrs. Demmer that the Parks, Beaches and Recreation budget has already been approved by the City Manager and prioritized, and that this Commission emphasized •upgrading the older parks this fiscal year. Ron Whitley advised the Commission could transmit to Council that they are considering the issue and will- make a recom- mendation to add it to the budget. Commissioner Brenner expressed concern over approving things in concept until more details are provided. She also noted that roads, traffic problems, etc., could be-worthy of more -,consideration than enlarging parks at this time. 6 ' CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Chair Wolfe advised Mrs act upon her request at the Commissioners look placed on the agenda as June 2, 1987. Iv. DISCUSSION ITEMS Demmer that the Commission cannot this meeting, however, he suggested at the site and the matter will be an Action Item for their meeting on Item #11 - Commission Subcommittee Reports Commissioner Taft, Chair of the Oceanfront and Beach Committee, reported they did not meet this month. He also reported the Commission's recommendation on the proposed bicycle trail was not approved by the City Council. Since the response was overwhelming in opposition to a separate trail, Council voted to repair the existing boardwalk. Commissioner Taft also reported Little Corona looks much better, however, there is still more work to be done. Commissioner Konwiser, Chair of the Park Maintenance Committ reported Bill Singer from Little League, Taylor Grant rbp- resenting soccer, the School District, Mark Deven and himsel met. The meeting was successful and they made a check list for keeping the parks -safe and suitable for sports. Commissioner Taft, Chair of the Ad Hoc Committee on the Arches Coast Highway Interchange, reported there was no meeting this month. He informed the Commission that all the ramps will have to be re- configured. Commission Subcommittee Reports Commissioner Springer, Liaison to Oasis, reported the Endow- ment Committee was formed. The Pancake Breakfast will be May 9 and the Hawaiian Fiesta will be May 21. Commissioner Springer also has the balance sheet and participant figures for the Commission's information. Item #12 Letter From Newport Theatre Arts Center Ron Whitley reported the letter in the Commission's packet was for their information. Item #13 - Status of Capital Projects Mark Deven reported plan corrections for the Community Youth Center have been re- submitted to the Building Depart- ment. Documents for public bidding are being processed now. Item #14 - Annual Superstars Event Ron Whitley reported that the report on Irrelevant Week is for the Commission's information. This Department has From tre Arts Status of Capital Projects CITY OF NEWPORT BEACH I arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 D.m- INDFY always been involved with the Superstars, which is a fun event and uses many volunteers. Item #15 - City Council Action on .Commission Recommendations City Council Action - The ,report was received and filed. r Item #16 - Community News Items Community News Items Mark Deven commended Roseann Bora•and Mary Allen of Oasis for their efforts towards satisfying the needs of the senior . Item #17 - Park and Street Tree Division Park and Street Tree The report was received and filed. Division Item #98 - Recreation Division Recreation Division The report was received and filed. Item #19 - Synopsis for Water Bill Synopsis for Water Chair Wolfe asked for an• update on the Commission's request Bill to provide a synopsis on their responsibilities in the City' water bill. Mark Deven'reported the information has been drafted and typesetting 'is underway. Mr. Deven will send a draft to Chair Wolfe when it is completed. Chair Wolfe asked for a status report on the restrooms at the next Commission meeting. Ron Whitley replied that this is not under the auspices of this Department, however, he will get a report for submittal at the June 2 Commission meeting. Commissioner Brenner reported there are not enough trash bins on the beach. This matter wil'l'be on the agenda for June 2 and Commissioners Taft and Springer will meet in the interim. The Commission will meet June 22 with the City Council and each Commissioner will give a presentation on his/her, expertise. The format will be determined at the Commission' meeting on June 2. - Commissioner Springer suggested inviting the new General Services Director, David Niederhaus, to a Commission meeting. CITY OF NEWPORT BEACH i arks, Beaches & Recreation Commission •:,• City Council Chambers 7 p.m. INDEX r• �V. SPECI'AL, URGENT OR LAST MINUTE ITEMS None. VI. ADJOURNMENT There being no-further business, the Parks, Beaches and Recreation Commission adjourned at 8:50 P.M. The agenda for this meeting was posted on April 28, 1987 at 4:00 P.M. outside the City Hall Administration'Building. Dottie Flohr, Secretary