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HomeMy WebLinkAbout10-06-1987 - AgendaE CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, OCTOBER 6, 1987 CITY HALL COUNCIL CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Cal'1 to Order 2. Roll Call 3. Approval, of Minutes - Meeting of-September 1, 1987 4. Adoption of Agenda II. ACTION ITEMS 5. China House (Letter Attached) • 6. Council Policy Review (Report and Policies Attached)' III. PUBLIC COMMENTS I'V. DISCUSSION ITEMS 7. Down Coast Park Development'(Verbal Report will be given) 8. Ocean Blvd. Encroachments, Enforcement (Verbal Report) 9. Status of Capital Projects (Report Attached) 10. Commission Subcommittee Reports 11. Recreation Division (Report Attached) '12. Park and Street Tree Division (Report Attached) V. SPECIAL, URGENT OR LAST MINUTE ITEMS VI. ADJOURNMENT n 1� CITY OF NEWPORT BEACH A d Sec ded Ayes Item No. 3 arks, Beaches .& Recreation Commission September 1, 1987 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting =of the Parks, Beaches and Recreation Commission was called,to order at 7:04 P.M. Item #2 Roll Call Roll call, was taken. Commissioners Brenner, Grant, Herberts Konwiser, Springer and Wolfe were present. Commissioner Taft was absent. Item #3 Approval x of Minutes x Commissioner Springer moved the minutes of the August 4, x x x x x 1987 meeting•be'approved. Seconded by Wolfe. Unanimous. Item #4 Adoption of Agenda The agenda was adopted as presented with the addition of Inspiration Point Project under Action Items and Recreation and Open Space Element of the General Plan, Newport Salute to the Arts, Park Signs and Goals and Objectives under Discussion Items. II. ACTION ITEMS Item #5 - Insp.iration Point Project Inspiration Point Chair Brenner announced there is a request from•the Arts Project Commission to approve in concept a design-for structural improvements and erosion control at Inspiration Point subjec to further review and approval by this Commission of final design documents and cost estimates. Since the Public Hearing at the Commission's August 4 meeting, the Art in Public Places Committee has spent considerable time re- - evaluating the project in light of serious reservations from Corona del Mar•'residents. Significant concerns from the residents which have resulted in design changes include (1) Deletion of design changes at the top of the Point; (2) That thel^e:_be; no flashy. or ;spectacular elements; (3) That an exorbitant amount of money not be spent; and (4) That the erosion problems be solved. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX The scaled down version incorporates erosion control, an artistic path and safety enclosure. Chair Brenner introduced Deborah Polansky, Chair of the Arts Commission. Ms. Polansky reported that the winning team for the Inspiration Point project includes the lands- cape architect firm of Cunningham Design, Inc. and artists Helen Mayer, Newton Harrison, Paul Hobson and Marcello Petrocelli. The Arts Commission is asking the Parks, Beache and Recreation Commission to approve the revised design - in concept. They feel it would be a beautiful addition to Corona del Mar. Ms. Polansky then introduced Mm Bob Cunningham of Cunning- ham-Design, Inc." Mr. Cunningham - addressed the Commission an presented slides showing the present status of Inspiration Point and the proposed final project.. He explained the different elements of the reinforced, recessed concrete path the enlarged view platform at mid - level, safety and anti - erosion features. Vegetation will be restored with native plant materials and the existing park at the top will not be disturbed. The design is expected to enhance comfort and safety and they will work closely with Public Works and the Parks Division to incorporate the needs of the residents. Mr. Cunningham answered questions concerning the retaining wall and recessed pathway to the beach. He also explained that,the ice plant will be removed and the landscape restora tion using natural, deep rooted plants will, help prevent runoff and erosion. Ms. Polansky addressed the Commission and explained that the funding process wi-11 be addressed in stages. They will present this to the Commission at a later date. Chair Brenner opened the meeting to Public Testimony. Mr. Royal Radtke, 900-Sea Lane and representing the Corona del Mar Chamber of Commerce, addressed the Commission. He referred to the original land purchase and-dedication and asked that the top level be kept as is and there be no additions of any-kind at the top. It should be kept as natural as it is' now so as not to invite vandalism, con- gestion, etc. Mr. Radtke informed the Commission that their Board met that morning and voted unanimously to support Phase 1, of the Cunningham design. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission 1 Page 3 City Council Chambers 7 p.m. INDEX Director Whitley reported the property was originally purchased with funds generated by the community. When the property was transferred to the City, no deed restrictions were placed upon it. The top portion, however, was always owned by the City since it is a road right-of-way. Purchasing the lots starting at the top path downward precluded any residential development. Commissioner Grant noted there were no areas for bicycle racks nor trash cans ` and -Mr. Cunningham explained that they will work with staff and integrate them into the design. Chair Brenner pointed out that doggie -drinking fountains were requested at the"last Public Hearing. Mr. Newton Harrison, artist on the team, addressed the Commission. Mr."Harrison pointed out that bicycles on the, pathway woul -d be too dangerous as there is no line of sight and signs should be posted saying no biking. He - recommended sunken trash receptacles or the normal ones. A doggie drinking fountain can also be installed. Mr. Kevin�Consey, 1907 Altura Drive and,-representing the Newport Harbor Art Museum, addressed the Commission. He stated that although this is an extremely sensitive project, this is the best design incorporating erosion control, moving people from one location to another and incorporating the residents' input. Mr. Lars de Jounge, 208 Marigold, addressed the Commission. He agreed with Mr.�Radtke of the Corona del Mar Chamber of Commerce. He also pointed out that the original intent was not to build on the three remaining lots. One house already has been built and another one will be built. He asked that the natural Bluffs remain as is and the public be notified there are other beaches for their use so this one won't -become too congested. Mr. Tom Peckenpaugh, 3620 Ocean Boulevard, addressed the Commission. He supports this project and gave thanks for the progress already made. Chair Brenner closed the meeting to Public Testimony. Mown x Commissioner Springer motioned to accept in concept the Arts � x x x x x Commission's proposal for the design of Inspiration Point. Nay x Motion passes. I CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Item #6 - Policy on Obstruction of Views by Trees Policy on Obstruction Director Whitley reported the proposed draft as approved by of Views this Commission at their August 4, 1987 meeting was trans- by Trees mitted to the City Council. As a result of their review, Items 4 and 5 were added to the Policy. The revised draft is for this Commission's consideration. Mr. Whitley read and reviewed I -tems 4 and 5. He explained Item 4 is a general statement by the City that could help Associations and individual homeowners enforce CC &R's. Item 5 was added-as it relates to City owned trees. There will be some problem areas such as Terrace levels and these wi'11 be individually addressed. The City's policy has always been to trim with view in mind.. Commissioner Herberts stated she feels Item 4 puts the City in a position of trying to direct Associations and individ- uaTs and that this will result in private disputes. Commissioner Springer voiced her support of Commissioner Herberts' concerns. Commissioner Konwiser agreed with the incorporation of Items 4 and 5 but recommended Item 5 include "private" view planes. Commissioner Grant questioned the definition of "unreasonabl obstruction of views." Director Whitley explained that the policy was drafted knowing this is'a sensitive issue and there will be individu 1 cases that-will be negotiated. The Policy is a compilation of six other cities' tree policies and, although not en- forceable, the intent is made clear. Motion x Commissioner Konwiser moved to approve the Policy as drafted Seconded x with the words, "and private," inserted after "public" in Ayes x N x Item 5. Seconded by Wolfe. Motion fails. Nays X x x Commissioner Brenner voiced her reservations about Item 5. She feels the wording as stated will cause too many conflict E. Commissioner Konwiser amended his motion to include in Item 5... "City owned park property" rather than "City owned . property." Motion x Commissioner Herberts substituted the motion to approve the Ayes x x draft Policy with the deletion of Item 5. Motion fails. Nays x x x x CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Commissioner Konwiser stated that since this is a view oriented City, deletion of Item 5 would eliminate a lot of acreage that has views resulting in a non -view policy. The City needs a written view policy and, in addition, Item 5 addresses City owned',parks. Chair Brenner recommended that Item 5 read the "City will endeavor to, maintain all City owned property in a manner to maximize public and private view planes." Commissioner Springer called for the question and vote on Commissioner Herberts substitute motion. Motion fails. The Commission voted on Commissioner Konwiser's motion to approve the view policy with the addition of "and private" in Item 5. Motion fails. Motion x Commissioner•Grant motioned to approve the view policy with Ayes x x x x x Item 5 changed to read "The City will endeavor to maintain Na• x all City owned park property in a manner to maximize public and private view pl•anes." Motion passes. Item #7 - Girl Scout Lease Girl Scout Lease Director Whitley reported Mark Deven added changes to the lease concerning liability on leased property and these minor amendments are recommended. Mr. Whitley gave a brief review of the Lease Agreement and noted that the facility is well'used and provides a valuable community program. Mr. Bill Bradshaw, 1555 Mesa Verde Drive in Costa Mesa and property manager for the Girl Scouts, addressed the Commission. He stated the organization can meet the adjustments in the lease and asked that it be extended. They have been good tenants at this location since 1947. Chair Brenner asked Mr. Bradshaw if others could use the facility when it 'is not used by the Girl Scouts. Mr. Bradshaw said they would like to cooperate during free times and that he-will discuss mutual, acceptable arrangements with his staff. Commissioner Grant questioned the exclusive use of the Girl • Scouts in relation'to the Boy Scouts. Mark Deven replied there has been no request from the Boy Scouts to lease a specific facility. They are, however, accommodated at other facilities. I b Motion • Motion Ayes • CITY OF NEWPORT BEACH Parks, Beaches & Recreation Gommission y Page 6 \�< City Council Chambers 7 p.m. INDEX Commissioner Grant felt the City owned building could have better use for the community as a whole and-should be avail- able for other public interest groups. Mr. Bradshaw replied, they are still-not accommodating all the Girl Scout troops. They are meeting at churches, homes, etc. The building is a meeting place for troops that are able to meet there and is used as a recreation'fdcility on weekends. Commissioner Springer pointed out this is the only facility used exclusively for girls. All the others are for boys and she supports renewing the lease. x Commissioner Herberts moved to recommend to the City Council that the lease be renewed for ten years. During discussion Director Whitley reported all three leases in that area, i.e., American Legion, Marinapark and the Girl Scouts, terminate in the same time frame. Staff recommends approval of-the lease with the recommended change.,. Both Chair Brenner and Commissioner Grant suggested joint use when the facility is not occupied be included in the motion. Mark Deven reported'this can be drafted into the lease'in addition to the insurance modifications. X Commissioner-Grant made a substitute motion to incorporate x x x x x x language into the I-ease that would permit use by other non- profit community organizations when the building is not used by"the Girl Scouts. Commissioner Springer called for the question. Unanimous. III. PUBLIC COMMENTS IV. DISCUSSION ITEMS I Item #8 - Procedures and Re ulations Pertaining to Beach Procedures -Vol eybal Courts and Regula- tions Per - Mark Deven reviewed the report provided in the Commission's taining to agenda packet. This includes Resolution 83 -9 governing Beach volleyball courts an& new forms and procedures to better Volleyball evaluate installatiori`•and locations of the courts. Courts An attempt is being made to update and-provide a more con- sistent policy. Mr. Deven asked that the Commission review the Resolution'in terms of strengthening it and incorporatin specific procedures. The attached application for volleyball installation will be a means of formalizing-the-process with the authorization and support of residents living within 200' of a proposed court. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Mr. Deven reported Commissioner Wolfe and he toured the present volleyball locations and found many inconsistencies. He suggested a periodic review of the locations be done either annually or-semi-annually in order to determine that they are legally-authorized. Mr. Deven di•scussed•the four suggested improvements in the report to strengthen rules and regulations for beach volley- ball courts and'invited other improvements to be incorporate into the-Resolution. Commissioner Wolfe stated he felt the situation has been badly neglected. There•are many illegal courts; some are never used; and -some are over used. The Resolution needs a thorough review and-should be updated with changes for a revised Resolution.• He'sugge'sted this item be referred to the Oceanfront and Beach Committee for intense study. Commissioner Grant suggested each Commissioner provide • comments-for-review-and that one or two outside interested persons also be involved. He also recommended an honor system be implemented for use of the courts. Commissioner Xonwiser advised the public should be kept in mind during-the review process as the•beach is a public access. Mr. Bill Bennett, 226 Lugonia, addressed the Commission. He stated he is'an•active volleyball player and would like to attend the Committee's meetings. Chair Brenner referred this item to the Oceanfront and Beach Committee for their review. •Item #9 - Status•of•'Capital Projects Status of Capital Director Whitley reported that Bonita-Creek-Park is moving Projects along very well; The building is going up now and the turf should be in by next summer. There was a•pre- construction meeting on the CYC today and the contractor will start'demol•ition the week of September 8 Mark Deven reported that one of the results of the demolitio is that the'bike treil•as-it parallels the street end at 6th Street will be closed: He assured Commissioner Brenner that he will"hotify•the prtncipal'at Harbor View and the - PFO. (� ?i -- CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission City Council Chambers 7 p.m. INDEX Discussion ensued regarding a ground breaking ceremony over Labor Day weekend. It was decided that in light of the history of this project, a dedication ceremony would be more appropriate. However, the Commissioners will be notified of the official ground breaking in case they would like to attend. Bids for West Newport Park will be opened September 10. There have been about "30 contractors who have checked plans out. There is still a lot of work to do at Cliff Drive Park, however, it is coming along slowly. and is getting better. The contractor is sti ^ll working there. ^Both Chair Brenner and Director Whitley have'received, many compliments on the park and the project. Commissioner Grant-asked about lights on the soccer field at Bonita Creek Park. Ar. Whitley replied that there is a • conduit for future lighting. Mr. Whitley reported consultants have been selected for the current projects and'all are moving forward. Commissioner Herberts- voiced her concern over the driveway ramp which is hazardous at-West Jetty Park. Ron Whitley will investigate and follow up on her concern. Commissioner Grant asked for a copy of the Capital Improve- ments List which Mr. Whitley will provide. Item #10 - Commission Subcommittees Commission Subcom- Commissioner Herberts, Chair of the Street Tree Committee, mittees stated they reviewed ten tree complaints. She also re- ported claims involving trees were brought to the City Council's attention. Both the Risk Manager and General Services Director gave reports and discussed liability from unsafe sidewalks which is a particularly difficult problem in Corona del Mar., There will be a new process implemented whereby General Services will investigate sidewalks and trees that have to be removed which this Committee will review. In addition, a public notice, wi'll-be posted to inform residents con- cerning tree removals. The City's Tree Division-will be putting in root barriers q for all new trees which will direct the roots downward. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission .Page 9 City Council Chambers 7 p.m. INDEX Mark Deven reported- the Recreation Program Committee approved the new fall programs. I Mark Deven reported lifeguard staffing at Corona del Mar State Beach and beach volleyball courts will be addressed at the next meeting of the Oceanfront and Beach Committee. Commissioner Wolfe, Chair'of the Capital Improvements Committee, reported they will meet in November since submittals are made in January. Commissioner,Konwiser, Chair of the Budget Committee, re- ported they will also-meet in November for submittals in January. Commissioner Wolfe, Liaison to Friends of Oasis, reported black top will be-poured behind the gardens. The Friends have requested their joint meeting with the Commission be • held in October. Commissioner Brenner reported that many school 'booster clubs raise large amounts-of money with bingo and asked if it had been- considered as a fundraiser at Oasis. Director Whitley stated that bingo is prohibited in Newport Beach. -Commissioner Grant, Liaison to the.Friends of the Theatre -Arts Center, reported their first play of the fall season is scheduled for'September 11. Commissioner Konwiser, Chair of the Park Maintenance Committee, reported they will meet September 26 and Mr. -Brooks will be asked to attend. Commissioner Konwiser, Chair of the Beach Litter Committee, reported they will meet on September 11. Item #11 - Park and Street Tree Division Park and Street Chair Brenner reported some of the Jasmine Park residents Tree 'are concerned about the fire danger around CYC. Mr. Division Whitley explained that the City does not own or maintain. the slope area adjacent to the school site. Commissioner Grant reported two trees are missing in Buffalo • HI'lls Park which need to be'replaced. Commissioner Herberts, stated theTree Division will put Palms in at "N" Street beach''and'Oleanders will be put in on Id Bayside Drive. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 10 City Council Chambers 7 p.m. INDEX Item #12 - Recreation Division Recreation _ Division Mark Deven reported the traditional fundraising kick off 'for the Friends of Oasis will begin with the Advisory 'Board Party on September 17. Commissioner Grant brought up the subject of Commission awards for special interest groups, i.e., AYSO. Ron Whitley explained that historically awards for independent programs are given-by the specific organization. Many times, however, this Commission recognizes those individual who have contributed significantly to such a program. Item. #13 - Reereation and Open Space Element of the Recreation and Open General Plan Space Chair Brenner suggested a subcommittee be established to Element of review, evaluate progress and make recommendations, i.e., the General how affordable housing exemptions affect the plan, status Plan of reserve fund, and how we are doing compared to the plan. Following a brief discussion, Director Whitley ,suggested staff prepare an,-analysis and give a progress report. Item #14 - Newport Salute to the Arts Newport Salute to Chair Brenner announced the Salute to the Arts will be the Arts September 9 from 6 -8 P.M. and urged all the Commissioners 'to attend. Item #15 - Park Signs Park Signs Director Whitley passed out information showing the seven locations where the signs have been completed. The active areas were done first and'some parks required two signs which• doubl,ed -the time frame. The Buffalo Hills sign is in progress and Eastbluff Park will be next. Item #16 - Goals and Objectives Goals and Objectives Commissioner Grant asked for a statement as to goals and objectives relating both to the Commission and staff. Director Whitley replied that these are addressed through the Committees. He also stated he and Chair Brenner are currently working on an operational manual which will -include aims and purpose. V. COMMUNICATIONS Item #17 - Art in Public Places Art in_ Received and filed. Public Places CITY OF NEWPORT BEACH 0 m arks, Beaches & Recreation Commission Page 11 City Council Chambers 7 p.m. INDEX VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT There being no further business, the meeting of the Parks, Beaches and Recreation Commission adjourned at 9:30 P.M. The agenda for this meeting was posted on August 24, 1987 at 3:45 P.M: outside the City Hall Administration Building. Dottie Flo r, SecretaFy— THE SCHROEDER COMPANY September 16, 1987 Mr. Ron Whitley Director, Parks & Recreation 3300 Newport Blvd. Newport Beach, Calif. Dear Mr. Whitley: Pursuant to our telephone conversation tiles, korbels, and architectural parts which are now stored for future use as monument to China Cove, I am writing to for usage by the City of Newport Beach Department to erect such a structure. Item No. 5 2411 -E. Coast1 ighway, Suite 300 Corona del Mar, California 92625 (714)675 -4900 Re: China House regarding the roof of the China House a gazebo or type -of offer these items and Parks and Rec • As I explained, both the Beauchamps and us paid an additional $4,000 to have the most significant portions of the China House hand - removed for storage. Fortunately, Mr. John Hamilton offered to have the items placed in storage in one of his available warehouses. I am of the understanding there are several China Cove residents who have expressed an interest in having a structure built which would depict the origin of the "China House" and the name China Cove. Perhaps, with the help of the City of Newport Beach this could be accomplished. Up Up until now, I do not know of any other organized effort but share the hopes that our - additional costs of careful hand removal will not be wasted, and certainly feel the idea of a gazebo or similar structure woul& add to the enjoyment of many local citizens- and visitors. The Beauchamps share this---- and are supportive of the idea. I understand that a type of plan was submitted to the Newport Beach Arts Commission by a local designer. We appreciate -the designer's enthusiasm and interest and hope something positive will result. Please keep me appraised.of your progress. Thanks again for your interest in this matter. Sincerely, Donna Schroeder V3 cc: Mr. Jim Beauchamp Mr. John Hamilton • • Item No. 6 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: September 29, 1987 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: CITY COUNCIL POL•IC-IES, REVIEW OF "I" SERIES -In October of each year the City Council requests that we review policies that affect our operation. For this purpose a complete set of our policies are attached for your review. Staff-has completed a review and finds the policies to be working and recommends no changes at this time. Y� � 1 I -2 COMMUNITY'BEAUTIFICATION AND WATER CONSERVATION - Page One The City Council believes that it would be in the best interest of the City and the developer to encourage utilizing the services of a landscape architect simultaneously with the services of the engineers, rather than after cutting and grading are final. Strips of land dividing housing projects should be preserved as green- belts or open space wilderness areas. Ravines and barrancas should be preserved to provide natural areas of beautification. (3) Reduce to art acceptable minimum the amount of water that is applied to lawns, ground covers, paseos and greenbelts, but giving care to the deep water that is required by trees. (4) Give greater consideration to soil conditioning and be sure that soils are properly prepared prior to planting. Sandy soils should receive a generous amount of humus to retain moisture. (5) In design of parkway and median landscaping, grade the area concave rather than convex to eliminate run -off and spray drift. Bubbler heads should be used instead of spray heads. Drip irrigation systems should be installed whenever possible. Where possible, some streets in residential developments should run toward the ocean or Upper Bay to provide a view of the water. The cost of transmitting water to Southern California will increase dramatically during the next decade due to the increased cost of oil in the conveyance process. Anticipating this cost increase, it shall be the policy of the City of Newport Beach to encourage conservation of water throughout the City and to develop methods-whereby the City, its citizens, businessmen and homeowner associations can reduce their con- sumption of water. Suggested methods include, but are not limited to, the following: (1) Select landscape materials from a list of drought resistant shrubs, trees and ground covers and use them as extensively as possible in parks, parkways, traffic medians and around public buildings. (2) Encourage the use of solid materials (concrete, brick, etc.) in traffic islands, parkways and other locations in order to reduce water - consuming areas. Care should be taken, however, to provide ample tree wells in parkways when solid materials are used. (3) Reduce to art acceptable minimum the amount of water that is applied to lawns, ground covers, paseos and greenbelts, but giving care to the deep water that is required by trees. (4) Give greater consideration to soil conditioning and be sure that soils are properly prepared prior to planting. Sandy soils should receive a generous amount of humus to retain moisture. (5) In design of parkway and median landscaping, grade the area concave rather than convex to eliminate run -off and spray drift. Bubbler heads should be used instead of spray heads. Drip irrigation systems should be installed whenever possible. • • • H 1 -2 COMMUNITY BEAUTIFICATION AND WATER CONSERVATION - Page Two (6) Determine proper water timing of landscaping in various types of soil and publicize appropriate watering procedures for public information: i.e., deep watering for trees. (7) Investigate the possibility of using recycled water for parks, traffic medians and other public locations. 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V x v 6 2 b+ U M .p H Pi •-1 N 9 W I -4 v w 000 v ro M N J p N y� q H u G m cQx u G A p U W b o 1 m as 4, Fj a 0 w °1a w 000 A A . � 3 M o .mO 1Oi x u .m ro � tl L y ~ H itl to 7 O m y o 03 v b V H N L Ki1S O 7 V L) �yy U M d y N u ro a u u rl ro U O OGO m 'o b W Cd W ro L Hq a 0. u b q ro H M Q M N aO.+ 'Oj G u W P C1 N a N'O '0 G .-i > CO co sO 00 W4 G q U u 3 p .r v v v 6� T 01 •r S r b •r L d Q • ld i.. . i 4• c co • ft7 d d QI rn 0 C a+ . •r C Y O C i tL i, s b Y b C Y H O N d tG i cu • ft7 d d QI rn 0 C a+ . •r C Y O C i tL i, M 1 -y b C1 • Y S r co q-• i a L a t _rn rt i N Y i Q s a 3 b C d O N O Y i cu i 6/ 4- 4- Y C _ co M 1 -y b C1 • Y S r co q-• i a L a t _rn rt i N Y i Q 1 -5 •� USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT The City Council Chambers, in addition to those recreation buildings, park and playground areas under the jurisdiction of the Parks, Beaches and Recreation Department are public property, and as such, are available for the use of any person or group of persons in accordance with the following specifications: PURPOSE OF USE: The foregoing facilities and equipment therein shall be used.for meetings and activities which are recreational, social or civic in character, and 'offer services of interest or need to the community. PROCEDURE: Any person(s) desiring to use said facilities shall make application on forms provided by the Parks, Beaches and Recreation Department and shall provide such additional information as may be required by the Department to assure compliance with these specifications. Appli- cants may be required to satisfy the Department that meetings or activities will be conducted in an orderly manner and that such persons(s) are financially able to respond in damages in the event of any personal injuries or property damage arising therefrom. Prior to the use of any facility, the application must have been approved by the Parks. Beaches and Recreation Director or his designated representative. •RESTRICTIONS ON USE: Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Parks, Beaches and Re- creation Department, except wine may be served for special occasions when requested and approved in writing by the Parks, Beaches and Recreation Director. Alcoholic beverages shall is no case be per- mitted in the City Council Chambers. PRIORITY OF USE: 1. All official Parks, Beaches and Recreation /City of Newport Beach initiated and /or conducted activities. 2. All official Parks, Beachea, and Recreation co- sponsored groups and /or activities. The aforementioned are community groups and activities which are nonprofit, self- governing, privately organ- ized and of a recreational nature which may be brought under the sponsorship of the Parks, Beaches and Recreation Department. 3. Official School District sponsored programs and activities with which the Parks, Beaches and Recreation Department has reciprocal facility -use agreements. I -5 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 2 4. Official public agency sponsored programs and activities not 'included in the above categories. 5. Recreational; social or civic activities and /or groups (resident) promoted and sponsored by local nonprofit organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents. 6. Recreational, social or civic activities and /or groups (non- resident) promoted and sponsored by nonprofit organizations which are open to the public, not qualifying under Priority #5. 7: Commercial or profit making groups. NOTE: .A. In the City Council Chambers, the following groups shall supersede all the above•regarding priority of use: 1. City Council 2. City Boards, Commissions and Committees 3. City Staff 4. Joint public agencies (any organization involving the mutual participation of the City of Newport Beach and other governmental jurisdictions or agencies) B. Youth activities will take precedence over adult activities at the.Community Youth-Center. C. Senior citizens' activities will take precedence at the OASIS Senior Center. SPECIFICATIONS FOR CIVIC AND SOCIAL GROUPS: 1.• Fees, donations or admissions charged by the groups, must be limited to essential expenses of the group. The group treasurer will be required to submit a financial report following each activity when any of the above is collected,. 2. The group must be nonprofit. A copy of the constitution or bylaws or rules and regt;lations governing the group will be required. 3. Activities shall not involve individual gain or be in the nature of a commercial enterprise. • 4. Membership and meetings or activities must be open to the public. M1 U] . , w 21 I -5 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 3 FEES AND DEPOSITS: 1. The fees charged for use of recreational buildings and meeting rooms shall be established and periodically adjusted by a resolu- tion of the City Council. Said fees are to cover overhead,, processing, key deposits, maintenance, and related costs. 2. The Parks, Beaches and Recreation Department may require a cleaning fee from groups to permit a contract for a commercial maintenance service to clean the facility after a rental when necessary. Adopted - January 22, 1962 Amended - March 9, 1970 Amended - May 28, 1974 Amended - February 13, 1978 Amended - February 12, 1979 Amended - May 14, 1979 Amended - November 26, 1979 Amended - February 90 1981 Amended - November 23, 1981 Amended - October 12, 1982 Amended - March 12, 1984 Amended - April 23, 1984 0 0 0 0 I -6 11/27/78 INSTRUCTIONAL RECREATION ACTIVITIES The instructional recreational programs for children and adults provided by the Parks, Beaches & Recreation Department will be conducted on the basis of being at least self - supporting. An amount equal to at least 25% of the costs incurred will be set aside for administrative-overhead'. Regis- * tration fees will be based on an amount sufficient to acquire independent. con- tractors, class materials and the administrative overhead. Occasionally, it may be necessary to conduct a specific class in which revenues are not sufficient to be self- supporting. However, each total recreation program, such as tennis, sailing, surfing, etc. will be at least self - supporting. A sum of money equivalent to 20% of the annual revenues derived from the instructional classes in surfing shall be set aside and used for the pur- pose of purchasing new or replacement surfboards. A sum of money equivalent to 30% of the registration fee from tennis instructional classes shall be set aside and used for the development of tennis courts. The Parks, Beaches & Recreation Director or his designee is authorized to * enter into agreements for securing independent contractors for approved instructional recreation activities. Adopted - October, 1963 Amended - August 30, 1966 Amended - November 25, 1968 Amended - March, 1970 Reaffirmed - February 8, 1971 Amended - April 12, 1971 Amended - August 9, 1971 Amended - February 14, 1972 Amended - March 13, 1972 Reaffirmed - December 10, 1973 Amended - November 11, 1974 Reaffirmed - November 11, 1974 Amended - March 24, 1975 Amended - December 8, 1975 * Amended - November 27, 1978 • 0 W SCHOOL USE OF CITY PARKS Wherever possible, City neighborhood parks will be located adjacent to elementary schools in order that there can be maximum utilization of publicly owned facilities. City park sites do not take the place of school playground areas, but supplement them. Both City parks and school playgrounds can be better planned as a joint project if they are located adjacent to each other. It should be *understood that the City does not believe that park sites should be used exclusively for school playgrounds, but.that, joint use of the facilities is in the best interests of the community. Adopted - February 24, 1964 Reaffirmed - August 30, 1966 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 Reaffirmel — December 10, 1973 REAFFIJM) — NOVEMBER 11, 1974 I -7 u 0 I -8 10/26/76 LANDSCAPING'AND'BEAUTIFICATION Public Works contracts should provide that where any beautified area becomes marred or damaged as a result of the construction work, the contractor shall restore both irrigation and landscaping to its former condition, and should attempt to avoid any unnecessary destruction to adjacent plant material. Adopted - April 11, 1966 Amended - October 26, 1976 • RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community which should be retained to the exclusion of all normal problems. This list will contain landmark trees, special trees of extreme beauty, stately trees which contribute to an entire neigh- borhood, dedicated trees, etc. These trees will be identified, mapped and recorded. Subsequent to this they will be given all types of special treatment to retain them, including the use of asphalt sidewalks, realigned curbing, etc.. Whenever it is necessary to prune tree roots in parkways or other public areas in order to correct or prevent damage being caused by the • subject•tree, every reasonable effort shall be made to save.the tree, including the use of high grade asphalt sidewalk sections. It will still be necessary to meet the City's standards relative to grades and alignments, with the exception of those special trees discussed in Paragraph 1 of this policy statement. If it is necessary for a tree other than that included in Paragraph 1 to be given special treatment, each tree shall be considered individ- ually on its own merits to determine whether the tree should be retained or replaced. All parkway trees included in'this category must be sub- jected to and meet the following criteria: 1. Have sufficient root system to sustain life and: t ' remain in a safe condition after root pruning; 2. Have sufficient life expectancy to merit special consideration; 3. Have adjacent property owners be desirous of retaiciin g tree in light of "patchy sidewalk effect" that would be created next to their homes if asphalt sidewalk is to be used to save the tree;:, 4. Not be of an undesirable species that 'has been removed .from the official street tree list by the Parks, Beaches & Recreation Commission; 5. Not have had a consistent history of damaging utilities such as sewers, water mains, etc.; 6. Not interfere with acceptable drainage if alternate methods of curb repair are utilized. • f I -9 I 1 U n Y Cr RETENTION OR REMOVAL OF PARK AND PARKWAY TREES -- Page 2 I -9 Application of the criteria on parkway trees will be conducted by the Parks, Beaches and Recreation Department in coordination with the Parks, Beaches and Recreation Commission. In applying the criteria, other departments of the City will be consulted as necessary. If there is any conflict between the application of the criteria and established standards of the City which cannot be resolved at staff and Commission level, final resolution will be determined by the City Council. The Parks, Beaches and Recreation Commission is required to establish a standing Street Tree Committee to assist the Commission in developing a community awareness program and provide input to the total street tree program. Objectives of this Street Tree Committee will be: 1. ' To obtain representation for each situation as it arises in a community and /or neighborhood. 2. To develop innovative techniques that. will enable trees:, to be saved when concrete is removed and replaced. 3. To provide recommendations to the Parks, Beaches and Recreation Commission when tree removal requests are received. 4: T6 inform the public and further the philosophy of the value of trees in a community. 5. To pursue procedures whereby larger replacement trees can be used when trees are removed. 6. To assure that no community has a mass removal effect as projects occur. 7. Annually review landmark tree locations for inclusion in Council Policy I -9. When a tree is removed from the parkway for the sole benefit of the adjacent property owner, the property owner will be responsible for the cost of removal. Removal must still be done in accordance with City approvals. Adopted - May 9, 1966 Reaffirmed - December 13, 11;3 Reaffirmed - August 30, 1966 Reaffirmed - November 11, 1574 Amended - August 14, 1967 Amended - November 12, 1985 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 3P I -10 . NEW RECREATION PROGRAMS The City Council shall be notified of all new recreation programs to be conducted by the Parks, Beaches and Recreation Department prior to public announcement. This will be an advisory procedure only in order that City Council may have time to speak on the matter if desired ,prior to.the program being implemented. " 0• Adopted - August 30, 1966 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 Reaffirmed - February 14, 1972 Amended - November 14, 1983 �4 10 I -11 TRAFFIC ISLAND BEAUTIFICATION IN ESTABLISHED COMMERCIAL AREAS Since traffic island beautification in commercial areas benefits the entire City both aesthetically and economically as well as benefiting the immediate 'commercial community, the City Council recognizes the equity of cost sharing formulas for these projects. Throughout the City, it is the policy of this Council that, when funds are available, the City will contribute to traffic island beautification projects as follows: 1. Traffic Island Installation -- The total construction cost of beautified traffic island installations, including labor and materials, will be shared on the basis of two - thirds by the City and one -third by the adjacent commercial property owners. Thereafter the beautified traffic islands shall be maintained by the City; 2. Traffic Island Liuhting --.The total construction cost of installing lighting systems for landscaped traffic islands in retail commercial areas, including labor and material, will be borne,by•the adjacent .retail commercial property owners. Thereafter, the City will maintain the lighting systems, including the cost of electrical energy and bulb and fixture replacement. Adopted - November U., 1967 • Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 Reaffirmel — December 10, 1973 'Peaffirmej — November 11, 1974 G • 33 I -12 OBSTRUCTION OF VIEWS BY TREES The City Council has expectations that individuals, public agencies and I homeowner associations will comply with procedures to diminish view obstructions caused by trees and vegetation on their property. The purpose of this policy is to identify the'importance of views lost, due • to tree growth by another private or public property owner. The objectives of this policy are to: 1. Preserve and promote the aesthetic benefits provided by trees and the preservation of views of the surrounding.locale. 2. Preserve, maintain and enhance property values within the City. 3. Encourage the proper maintenance of trees, shrubs, hedges or other vegetation that unduly diminish desirable views. 4. Encourage homeowner associations and individuals to vigorously enforce their CC &R's as -they pertain to trimming shipubbery in order to maintain views and property values. 5. 'By example, City will endeavor to maintain all City -owned ,park property in a manner to maximize public and private view planes. Definitions to clarify this policy are: 1. Unreasonable Obstruction of View A tree, shrub, hedge or other vegetation should not be maintained on public or private property in the City in such a manner as to unreasonably obstruct the view from other property. 2. Views "View" means a range of sight including pleasing vistas or prospects or scenes. Views include, but are not limited to, the sight of geologic features, bays, oceans,, skylines and bridges. Adopted - September 14, 1987 I -13 MEDIAN LANDSCAPING DEVELOPMENTS ON PUBLIC CUL -DE -SACS It shall be the policy of the City Council to permit construction of median landscaping installations on public cul -de -sacs under the following set of conditions: 1. Detailed written plans must be prepared and submitted to the Parks, Beaches and Recreation Director by the person or organization desiring to install specific landscaping improvements. These plans shall: a. Indicate the exact location where the installation is to be constructed. b. Detail the specific design and materials to be used in the construction of the median island and provide for the relocation of any existing underground utilities which will interfere with the proposed work. c. Provide for a separate water meter as a part of the landscape median installation and indicate sprinkler system design. d. Itemize the landscaping materials—to be planted in the median island. e. Allow for sufficient emergency vehicular movements. f. Be reviewed and approved by both the Public Works and Parks, Beaches and Recreation Directors. • 2. Written support must be obtained from at least 75% of the homeowners of the affected cul -de -sac circle in favor of the landscape installation to be constructed which must accompany the proposed installation plans. This approval must also reflect a commitment to assume all installation costs and the maintenance of the landscape installation once installed, including necessary water service. 3. If the landscape median is not maintained to the satisfaction of the Parks, Beaches and Recreation Director, the persons or organization responsible for installing the landscaped island will be so notified. If the Parks, Beaches and Recreation Director determines that there has not been an improvement in the maintenance within thirty days of such notification, the City will have the median island removed and restored to its former status as a full service street or remove the landscaping and pave the curbed circle with asphalt. Adopted - December 8, 1969 Amended - March 9, 1970 Reaffirmed - December 10, 1973 • Reaffirmed - November 11, 1974 3q • POLICY STATEMENT FOR PARK LAND ACQUISITION .35, I -14 The City Council - adopted Recreation & Open Space Element for the provision of neighborhood park sites throughout the community is identified in the Park Dedication Ordinance. To meet the needs of the present and projected populations of the City of Newport Beach, it will be the policy of the City Council to acquire park lands whenever practicable. In addition, it will be the policy of the City Council to preserve and acquire view sites, and'to implement the adopted Master Plan of Bicycle Trails. It will also be the policy of the City Council to accept dedication - of open space lands subject to individual merit review of the following criteria: 1. Other open space in the immediate area; 2. Aesthetic factor - does the property afford a unique view or access; 3. Quality and quantity of public input; 4. Potential public injury from alternative usage; 5. Population segment to be served by the space; 6. Willingness and ability of local property owners to accept care and maintenance; 7. Unique environmental or ecological factors. This policy is adopted in an effort to meet the recreational needs of the citizens of Newport Beach and to provide open space for the environ- mental improvements of the City of Newport Beach. Adopted - August 21, 1972 Amended - November 11, 1974 Amended - February 14, 1977 Amended - November 27, 1978 Amended - November 14, 1983 • is I -16 COMMERCIAL USES IN PUBLIC PARKS Commercial uses of public park lands may be desirable in certain'circum- stances to provide revenues to offset maintenance costs of the balance or a park. If practical and feasible, consideration could be given to use of segments of various public parks for commercial development on a revenue - producing basis. Commercial developments, as approved by City Council, may include, but not be limited to, restaurants, equipment rentals, food concessions, tennis center, pro shops, etc. Each proposed commercial use would be carefully studied and judged on the merits of the individual case, as recommended by the Parks, Beaches and Recreation Commission, and approved by the City Council. B Adopted - May 12, 1975 f.. I .`. I -17 • 1/21/80 OASIS SENIOR CENTER OPERATION'AND'RELATIONSHIPS In today's era of limited resources, support groups have formed to render esgential assistance, both in time and money, to worthwhile public programs and facilities. In the context of a philosophy which encourages people to help themselves in their leisure pursuits, the Parks, Beaches and Recrea- tion Department is committed to a cooperative effort to provide senior programs and services at the Oasis Center. The Department welcomes volun- teer support and intends by this policy to identify the relationship, roles and control between the City of Newport Beach and Friends of Oasis. Facility Use and Scheduling 1. The City, through the Parks, Beaches and Recreation Department, is responsible for determining priorities of use and overall scheduling of the Oasis Center. 2. Senior - citizen activities shall have priority of use, in accordance with Council Policy I -5, Use, Priorities and Fees for Facilities. 3. The senior- citizen programs at Oasis Center are cooperative efforts of the Parks, Beaches and Recreation Department and the Friends of Oasis; as Department programs - -and in consideration of the significant volunteer contribution by the Friends of Oasis -- facility -use fees are not approp- • priate. • m 4. Scheduling of senior activities at the Oasis Center will be done by the Recreation Supervisor, in cooperation with the Friends of Oasis President. 5. The Department maintains a master calendar for the Oasis Center; use by other Department programs and outside groups will be handled by Department staff as specified by Council Policy 1 -5, Use, Priorities and Fees for Facilities. Programming and Administration 1. The Recreation Supervisor is responsible for day -to -day operation of the Oasis Center. 2. Within the context of cooperation, programming decisions will be made Jointly by the Recreation Supervisor and the Friends of Oasis President. 3. The Recreation Supervisor and Friends of Oasis President shall be ex- officio members of each Friends of Oasis Committee. 4. The Recreation Supervisor will be an ex- officio member of the Friends_ of Oasis Executive Committee and the Board of Directors. "Ir ri . I -17 1/21/80 OASIS SENIOR CENTER OPERATION AND RELATIONSHIPS - Page 2 5. Clerical assistance is provided by the City; all requests for this assistance will go through the Recreation Supervisor. 6. Any improvement or physical change of the Oasis Center must have advance approval by the Parks, Beaches and Recreation Department. Financial 1. The City is responsible for financing the Oasis Center operation only to the extent of the annual City Council approved budget. 2. Equipment, services and financial contributions provided by the Friends of Oasis are welcome and are in keeping with the cooperative philosophy. 3. .The Recreation Supervisor will obtain input from the Friends of Oasis Executive Committee in preparing the annual budget. 4. Friends of Oasis shall maintain accurate records of all finances. A copy of all Friends of Oasis financial reports will be forwarded to the • Parks, Beaches and Recreation Department. 5. Fund raising or activities that provide private monetary, gain must comply with Council Policy I -16, Commercial Uses In Public Parks. Insurance Friends of Oasis shall provide evidence of adequate insurance coverage as determined by the City's Insurance Administrator. Adopted - January 21, 1980 • Ye *% I -18 COMMUNITY THEATRE POLICY The arts and culture are becoming an increasingly important part of community life in the City of Newport Beach. Recognizing this, the City Council hereby establishes the following policy relating to the operation, scheduling, and financing of the Newport Theatre Arts Center, the City's community theatre facility. In the context of a philosophy which encourages people to help themselves in their leisure and cultural pursuits, the Parks, Beaches and Recreation Department is committed to a cooperative effort to provide community theatre and arts related leisure activities at the Newport Theatre Arts Center. The Department welcomes volunteer support and involvement and this policy will serve to identify and clarify the relationships, roles; and control between the City of Newport Beach and the Friends of the Newport Theatre Arts Center. Definition of a Community Theatre Community Theatre is a volunteer effort, using non- equity, community based performerb in its productions. .� A self - supporting effort funded by memberships, ticket sales and donations from the local private sector is necessary to provide the operational funds to offer the function. Com- munity theatre offers all levels of performers an opportunity to participate and develop their skills while involved in a learning environment. Community theatre is a supplement to other programs available on a regional and /or professional level. They should complement each other -to provide a well rounded base for cultural growth in a community. Financial The City is responsible for financing the ,Newport Theatre Arts Center's maintenance and operation only to the extent of the annual City Council approved budget. In accordance with Council Policy F -20, Reserve Fund for Culture and Arts, the City may match any funds raised privately by the Friends of the Newport Theatre Arts.Center for improve- ments to the building which receive City Council approval. The City encourages the Friends of the Newport Theatre Arts Center to continue their efforts as a self- supporting community theatre and to expand their support of the Arts and culture in Newport Beach. The Friends of the Newport Theatre Arts Center shall provide the Parks, Beaches and Recreation Department with a copy of all financial reports on a regular basis. Mir • COMMUNITY THEATRE POLICY - Page Two 0 �,) I -18 Facility Use and Scheduling �• The City, through the Parks, Beaches and Recreation Department, is responsible for determining priorities of use, rental fees, and overall scheduling of the Newport Theatre Arts Center. Community theatre activities shall have priority of use in accordance with Council Policy I -5, Use, Priorities and Fees for Facilities. -A policy of multiple cultural and artistic uses will be maintained at the center. The Department maintains a master calendar for the Newport Theatre Arts Center; all users must apply to the Parks, Beaches and Recreation Department. The Friends of the Newport Theatre Arts Center will be accorded first priority for use in accordance with Council Policy I -5. Scheduling of community-theatre activities at the Newport Theatre•Arts Center will be done by the Recreation Superintendent in cooperation with the Friends of the Newport Theatre Arts Center president. Programming and Administration The Friends of the Newport Theatre Arts Center will be responsible for the day -to -day operation of the community theatre-program. Within the context of cooperative programming, decisions will be made jointly by the Parks, Beaches and Recreation Department and the Board of the �• Friends of the Newport Theatre Arts Center. The Recreation Superintendent shall be an ex- officio member of the Board of the Friends of the Newport Theatre Arts Center. Any improvement or physical change must have advance approval by the Parks, Beaches and Recreation Department. The programs at the Theatre Arts Center are cooperative efforts of the Parks, Beaches and Recreation Department and the Friends of the Theatre Arts Center; as Department programs- -and in consideration of the significant volunteer contribution by the Friends of the Theatre Arts Center -- facility use fees are not appropriate. Clerical assistance,is provided by the City; all request for this assistance will go through the Recreation Superintendent. Equipment, services and financial contributions provided by the Friends of the Theatre Arts Center are welcome and are in keeping with the cooperative philosophy of the Parks, Beaches and Recreation Department. The Recreation Superintendent will obtain.input from the Friends of the Theatre Arts Center-Board of Directors in preparing the annual budget. Adopted - July 27, 1981 Amended - October 22, 1984 0 0 a qI I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES The City Council is vitally interested in beautification of City parkways. Public cooperation in helping to develop and maintain healthy and attractive trees is encouraged. MAINTENANCE OF PARKWAY TREES The Parks, Beaches and Recreation Department will trim the parkway trees on a rotation schedule. An effort will be made to trim most of the parkway trees on a two year cycle. If the rotation trimming is completed in less than two years, more frequent trimming will be done on certain trees and in view areas. Public safety such as low branches and heavy foliage will be given priority over view trimming. An effort will be made to trim parkway trees on the Peninsula and parts of Corona del Mar during the fall and winter due to heavy traffic during the summer. Trimming schedule will be altered to avoid trimming streets with flowering street trees during their blooming time. This will apply to streets having a large number of flowering trees, not to one or two trees on a street. TREE LIST The Parks, Beaches and Recreation Commission has adopted an official tree list which will be used by the Parks, Beaches and Recreation Department to determine species for planning purposes in all new subdivisions and replacement in established parkways. Botanical Name Erythrina caffra Eucalyptus citriodora Eucalyptus ficifolia Jacaranda acutifolia Liquidambar styraciflua Magnolia grandiflora Pious canariensis Tristania conferta Callistemon citrinus Cupaniopsis anacardioides Eucalyptus sideroxylon".'Rosea'- Melaleuca leucadendra quinquenervia Pinus torreyana . Platanus acerifolia Washingtonia robusta Phoenix canariensis Schinus molle Eriobotrya deflexa Metrosideros Tomentosa Geijera Parvifolia Common Name Coral Tree Lemon - scented Gum Scarlet Eucalyptus Jacaranda American Sweet Gum Southern Magnolia Canary Pine Brisbane Box Lemon Bottlebrush Cupania Red Ironbark Cajeput Tree Torrey Pine London Plane Tree Mexican Fan Palm Date Palm California Pepper Bronze Loquat New Zealand Xmas Tree Australian Willow I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES - Page Two STANDARDS & SPECIFICATIONS FOR PLANTING PARKWAY TREES General Requirements A. 72 -hour notification shall be given the Parks, Beaches & Recreation Department prior to the initial installation of parkway trees for approval of.species, material quality and planting supervision. 24 -hour notice shall be given prior to all subsequent inspections as required. B. Relative position of parkway trees is subject to approval by the City, and any tree not properly placed will be relocated at no cost to the City. In the interest of public safety, trees shall be kept not less than: (a) '25 feet back of beginning of curb returns at intersections. (b) (d) • (e) (f) q 10 feet'from lamp standards. 10 feet from fire hydrants. 10 feet from service walks or driveways. 10 feet from meters and sewers. 1 25 feet from stop signs. C. Trees shall be a minimum container size of fifteen gallons•. 1. Condition: Plants shall be symmetrical, typical for variety and species, healthy, vigorous, free from plant disease, insect pests and shall have healthy, normal root system free from being root bound. Trees shall not be pruned or topped prior to delivery. 2. Inspection: All plant material shall be subject to inspection and approval by the City prior to planting. 'The City has the right to reject any item offered. D. Soil Analysis Requirement for Land Developers Developer may be required to have a composite soil analysis made by a bona fide soil testing laboratory of soil to receive parkway trees at no cost to the City. The location and number of soil samples shall be determined by the City. Analysis shall include fertility level and organic content of the samples taken. A copy of the test results shall be forwarded directly to the Parks, Beaches & Recreation Department a minimum of 60 days prior to scheduled planting of parkway trees. I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES - Page Three PARKWAY TREE PLANTING A. All pim shall be dug with bottoms level, the width equal to two times the diameter of the ball, and the bottom two times the depth of the container from which the tree is planted. B. Pits shall be backfilled with a thoroughly mixed "prepared soil" to the. bottom of the tree ball. When planting tablets are required, they shall be.placed after placing the-tree-ball in the pit. Five (21 gram) plant- ing tablets shall be evenly spaced around perimeter of pit on top of prepared soil. Note: Where land developers are required to provide soil analysis, the prepared soil backfill shall be based on test results. C. When soil analysis is not a requirement, "prepared soil" mix for backfill of the pits for 15- gallon,trees shall consist of the following: (a) 60% Fine Sand (1128 conrock or equal) (b) 40% Nitrolized Fir Sawdust �J (c)' 1011 Agricultural Gypsum/ cu. yrd. of mix (d) 211 Iron Sulphate/ cu. yrd. of mix (e) 5 (21 gram)planting tablets per plant pit Note: (1) Nitrolized Fir Sawdust shall have a minimum nitrogen content of .7 %. (2) Planting tablets shall be a commercial fertilizer in tablet form yielding 20% nitrogen, 10% phosphorus and 5% potash. The tablet shall be compressed and yield a slow release of nutrient over a 12 -month period. D. Set plants'in center of pit, in vertical position, so that crown of ball will be level with finish grade after allowing for watering and settling and shall bear the same relationship to finish grade that it did to soil surface in original place of growth. E. Prepare a depressed water basin capable of holding 10 gallons of water. Water shall be applied in that quantity at time of planting. F. If houses are not occupied,.trees shall be watered one week later. Thereafter, watering shall be done at one week intervals by the developer 'for a•period of one year or until homes are occupied. M I -19 • MAINTENANCE AND•PLANTING OF PARKWAY TREES - Page Four J PARKWAY TREE PLANTING (continued) G. Each tree must be properly supported by two Lodgepole pine stakes or other material approved by the City. Stakes shall be a minimum of eight feet in length. Stake all trees at time of planting by placing stake in prepared hole and driving stake a minimum of.30 inches into soil. ' . H. All trees shall be secured to stakes with a steel twist brace. 1. 8 penny duplex nails shall be used to secure the brace to the stakes - two per side. I.. Root barrier may be installed if the City'feels it is needed. GUARANTEES A. 15- gallon tree.shall be guaranteed•'as to growth and health for a period of ninety '(90) days after final acceptance by the City. B. Trees that fail to grow or are injured or damaged during planting opera- tions shall be replaced within.15••days after notification. Replacement • material shall be guaranteed as specified•as'original guaranteed material. ESTABLISHED PARKWAYS APPLICANT MUST: 1. Apply either in person or by telephone for City approval of parkway tree planting plan. Contact the Parks, Beaches and Recreation office, 640 -2271, 3300 Newport Boulevard, Newport Beach. 2. Deposit with the Park Division in advance the required fee for each tree to be installed. The minimum fee for d 15- gallon residential or commercial tree is $37.50 installed. An addi- tional charge of $25.00 will be applied to any installation requiring concrete, cutting. The difference between the fee and the actual cost of installation is borne by the City of Newport Beach in the interest of civic beautification.' 3. Accept responsibility for watering and fertilizing new trees. CITY OF NEWPORT BEACH WILL: 1. Approve type, location and spacing of tree planting proposed. • 2. Furnish, install, stake and initially fertilize new tree. 3. Prune and spray tree as required. .Y Adopted - November 22, 1982 �I Amended - November 14, 1983 BIKE AND FOOT RACE POLICY I -21 It is the policy of the City Council that all races using City streets, beaches or parks shall be administered through the Special Event Procedure established by the City Manager. Organizers of a race must prove the ability to pay for required City safety and maintenance service, Races shall be restricted to courses approved by the City Manager. Races shall not be held during summer months (June 15 °through September 15) and shall not exceed 12 per year. The City shall also receive registration fees or a cash deposit as proof of ability to pay for City services provided. It shall additionally be required that organizers of races provide a certificate of insurance co- insuring the City or purchase a City approved Special Event Policy providing a minimum of $1,000,000 coverage. It is the intent of this policy to minimize inconvenience to City residents and maximize safety precautions for races. No bike or foot race may be sponsored or financially supported by a tobacco or alcohol company; and no dispensing of alcohol or tobacco products will be allowed in events that have participants under the age of 21. h Adopted - February 14, 1983 «' Amended - November 14, 1983 Amended - September 22, 1986 6 03 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department Is DATE: September 29, 1987 • y6 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: STATUS OF CAPITAL'PROJECTS Carry Over Projects Bonita Creek Park Under construction. Community Youth- Center Under construction. West Newport-Park Construction contract awarded. Cliff Drive Park Under construction; nearing completion. 1987 -88 Projects Lincoln School Athletic Facilities Consultant selected. Backstop for Eastbluff Park Installed; project complete. Fencing at CYC Proposal being pursued. Bowling Greens, Sidewalk'Repair Project completed. Oasis Classroom Plan being prepared. Item No. 9 • • Ln Newport Island Pl.ahs being prepared. Channel Park Plans being prepared. TAC Electrical Proposals being-developed. -2- Ronald A. WhitTey — Item No. 10 PARKS, BEACHES AND RECREATION COMMISSION SUBCOMMITTEES • Street Tree Committee Chair - Herberts Grant and Wolfe Recreation Program Committee Chair - Taft Springer Herberts Oceanfront and Beach Committee Chair - Springer Taft Capital Improvements Committee Chair --Wolfe Brenner Herberts Budget Committee Chair - Konwiser • Brenner Springer Friends of Oasis Liaison Wolfe • Friends of the TAC Liaison Grant Park Maintenance Committee Chair -'Konwiser Taft Grant n Public Places Chair - Herberts Brenner Beach Litter Committee' Chair - Konwiser Bonnie Jeannette !_ Arches Coast Hwy. Interchange Chair - Springer Taft • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: September 21, 1987 TO: Recreation Program Subcommittee FROM: 'Recreation-Superintendent SUBJECT: Summer Recreation Program Summary The following summary by program area provides a synopsis of the Department's summer recreation registration and revenue: Special Interest Activities /Tennis Participation and revenue in the Special Interest and Tennis Section increased over the summer of 1986. Special Interest Programs, such as aerobic fitness, cooking, youth gymnastics and•acting,;, increased over 18% in participation and revenue. The most tangible reason_r.for the increase is the continuing develop- ment of new programs, especially in the fitness and youth activities areas. Tennis classes also experienced a significant. increase this summer with participa- tion and revenue up 211, over last summer. The Department recorded extremely high registration figures during the first four weeks of the summer,prior to a • leveling off later on. The Department plans to streamline class locations for the summer of 1988 by eliminating Corona del, Mar High School and reducing the number of classes at Newport Harbor. Youth Sports The Girls Softball Program registered 81 participants in the ten week program, a decrease of 25% over the-summer of 1986. Despite the decrease in overall partici,patiom, teams were fiel.ded at'every site and the Division "B" City Champions also won the Orange County Tournament: A parent survey of the program yielded some key areas for program improvement. 'The Competitive Swim Program also experienced a decrease; over 100 youth were swim team members last year compared to 66 this year. The Department is working with the parent support group to-evaluate the program and develop policies which will stabilize registration. Adult Sports /Aquatics The Department registered•249'adult sports teams in basketball,and football this summer for a slight increase over Tast year. Revenue was up significantly due to a fee increase. After a very slow start, recreation and instructional swim programs recorded similar registration and revenue to last year. The instructional sailing program experienced a decrease in revenue of 30% arrd in registration by 15 %. The revenue decrease was due to a reduction in class fees to accommodate a different program format. The enrollment decrease was partially due to the unseasonably cool weather. The sailing program will be closely.reviewed prior to next summer. • Seniors The summer schedule at Oasis was highlighted by the July 4th celebration and some �{� key classes, including the defensi-we driving program developed for older adults. -2- One community outreach program whi& has experienced some consistent success • is blood pressure screening at Mariners Park. Overall Summary •' • 10 The key indicators of the Recreation Division's performance are comparitive revenue /expenditures for all three budget divisions. Approximately 55% of the Division's budget is self- supporting. As of August 30, 1987, the Division has generated an additional $7,000 of revenue while decreasing expenditures approximately 3%. Item No. 11 RECREATION DIVISION SEPTEMBER, 1,987 PROGRESS REPORT Special Interest Activities Registration figures for fall recreation classes through September 28 indicate sustaining interest in aerobics, computer training, golf and dance programs. Despite location changes'-due'to School District facilities schedules, relocated classes such as coed volleyball are'enrol'1'ing the usual high numbers of participants. With the beginning of the-school year, renewed interest in the youth enrichment programs•has resulted i•n scheduling special interest classes for elementary schools. This year classes will be scheduled a•t Kaiser, Mariners, Newport Heights and Harbor View-'Elementary School. Classes will begin October 12. Tennis classes have also received d'high-amount of registration. Enrollment figures for the pre - registration period already exceed last year's total for the fall quarter. Youth Activities Flag football registration allowed the Department to form 5th -6th grade teams at all elementary school sites. Currently, four teams in the 3rd -4th grade divisions are in-the process of being- certi•fied•through the•National Youth Sports Coaches Association program. -interest by•the'American Youth Soccer Organization, Region 57, in the training program resulted Tn-a certification session to coaches on • September 26. After school programs•at-Mariners and'the Community Youth Center are-in session Monday- Friday-from 2 - 5 P.M. Attendance•at Mariners' is high, while attendance level's at••the`Youth'Cehter fluctuated due to the construction activity. Children attended the bicentennial celebration of the U.S. Constitution at Mariners Park. Sports and Aquatics The fall softball and" basketball team. . registrations indicate-a total of 93 teams, an increase of sixteen teams from 1•ast•year. Staff has received an evaluation survey from softball teams in the summer leagues regarding-proposed changes for 1988 summer leagues. Fall sailing'and surfing-.programs are-also receiving regis- tration. Both programs wifil exclusively utilize a weekend.schedul -e. The annual Rose Parade excursion has already received 60 registrations. Seniors The September schedule highlig'h't was the Advisory Board Party hosted by the Friends of Oasis. The September 17-affair attracted approximately 50,people and provided a forum for Fund Raising Chairman Chet Uinberham.to outline the goals of the Friends during the next year. Members of the City Council-attending included Mayor'Pro Tem-Evelyn Hart and Councilman Phil Sansone; members of the Parks, Beaches and -Recreation Commission attending included Chairperson Clyda Brenner and Commissioners Sterling Wolfe, Jr. and A.Z. Taft. The October schedule is attached. Mar Deven cr; C) F n n !C o r. >• t't r N I 41' I ^ r� to V) N � I m j I I I C) w m ; � m 3 v = r 4. a ^N > r A 1 •r 1 zz m ^Nm N fl i � I Q I ; ' I O N C. C,, I I I i I i i I I cn I t t- I CJ C} S i I I VV d I cc W i r i WN N nNtV ' 41' I ^ r� to V) N � I m j I I I C) w m ; "o O m 3 v = r 4. 3 ^N > r m? ^N O m CC ` 1 zz m ^Nm N fl i WN N N r N 41' I ^ tV to V) I C j I I I C) w m ; "o O F- N r 4. 3 ^ N CG •r C O m CC ` 1 r. L ry fl i WN ri 30 41' I r', tV to V) I C j I I I C) c "o O �- r 4. 3 In s- v CG •r C O m CC ` ri i y C i I r', tV it I C ri i y C i tV it j I I I c m � 3 o O 1 r. L ri i y C i tV it j I I I 1 I I ; I I I ! I I I i I i i I I CJ C} S i VV d I I Cb 'L II E d d i I r 'rl i r, MIM p•.' . 0 I I .. Item No. 12 PARK AND STREET TREE DIVISION 41 SEPTEMBER, 1987 PROGRESS REPORT Our Park Crews performed the following tasks in addition to normal maintenance during the month of September: Cliff Drive Park - I'nstalled 450 ft. of retaining railroad tie wall along sidewalk.- General clean up of hillside slopes and grading of bank areas. Insta9•led rocks and graded for concrete riverbed drainage -area. -Poured 27 yards of concrete for riverbdd drainage area. Installed irrigation to upper slope areas. Installed top soil to• various locations at upper slope areas above concrete riverbed - drainage area. Jamboree Road--Medians--,Relocated and installed•City sign at Jamboree and Bristol; also replanted area. Installed controller with vandal proof box at Jamboree and Bayview Road. San Miguel Park - Installed park sign. F, Buffalo Hills Ball Field - ''installed 50 sq. ft. of sod. Fire Department Headquarters Building - Instal•led irrigation and planted shrubs in planter located left of the entrance. '' i� L..J S2 "L" and "M" Street End-Locations - Installed volleyball courts. Entrance Gate on Superior•at•-City Yard - Replanted planter area. Lincoln School - Installed one set of soccer goals. West Newport Park - Removed basketball backboards. American Legion Hall— Picked up and delivered 28 assorted indoor 6 potted plants._ Our Street Tree Division performed the following: Trimmed 1,005 trees. Planted 5 trees. Removed 17 trees. Root pruned 9 trees. Completed 14 work requests. Areas being trimmed this month are Buffalo Hills, Buffalo Hills Park, and-Cameo Shores'Eucalyptus_along Pacific Coast Highway. [1 0101,