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HomeMy WebLinkAbout11/03/1987 - PB&R CommissionCITY OF NEWPORT BEACH Item No. 3 Notion Oyes U a arks, Beaches & Recreation Commission November 3, 1987 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Item #2 Roll Call Roll call was taken. Commissioners Brenner,, Grant, Herberts Springer, Taft and Wolfe were present. Commissioner Konwiser was absent. Item #3 Approval o Minutes x Commissioner Wolfe moved the minutes of the October 6, 1987 x x x x x meeting be approved. Unanimous. Item #4 Adoption o Agenda The agenda was adopted as presented with the addition of City Council Policy Review. Item #6, Buffalo Hills Park Scoreboard, was addressed following Item #4. II. JOINT MEETING WITH FRIENDS OF OASIS EXECUTIVE BOARD The Friends of Oasis and Commissioners were introduced along with Mr. Ron Yeo, architect for the new arts and craft building. The subject of Landscaping Needs at the Center was discussed. The Friends would like the improvements completed before the rainy season on the flat areas. In addition, they requested the quad area be maintained on a regular schedule. They will develop a plan for landscaping to be presented to the Commission at a later date. The Friends are very concerned over the lack of parking,, particularly on Tuesday and Thursday mornings when the lot is full and seniors have to park elsewhere. They requested the Commission include additional parking facilities behind . —Oasis in their proposed capital improvements list. The Friends feel that a stoplight is absolutely necessary at 5th and Marguerite. During peak periods it is very difficult for seniors to cross the street. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Chair Brenner pointed out that the community is generally opposed to a light being installed since drivers have a tendency to speed up to try to make a green light. Commissioner Grant suggested a stop sign with an adequately marked and enforced cross walk is the best solution. Mark Deven stated the Traffic Engineer's office maintains this intersection does not warrant a light and would be more hazardous if one were installed. Mr. Deven suggested contacting the Traffic Engineering Division for other alternatives and /or using a crossing guard during peak hours. Commissioner Wolfe agreed that the idea of a crossing guard be pursued. Commissioner Brenner said that moving the guard from up the hill down to 5th had been suggested to the PFO and this might be able to be coordinate with the School District. The Capital Improvements Budget was discussed and the Friends requested that parking facilities and a portion of the construction costs of a new Human'Services wing be included for funding. The new annex would help alleviate the overcrowding and increasing needs of the seniors. Mr. Ron Yeo, architect, addressed the Commission and 'Friends and explained the costs, time schedule and proposed plans for the Arts and Craft workshop. III. ACTION ITEMS Item #5.- Review of'Preliminary Plan - Oasis Addition Review of Preliminar Motion x Following a brief discussion, Commissioner Herberts moved Plan - Seconded x to approve the Preliminary Plan for the construction of an - Oasis Oyes x x x x x x arts and craft addition to the Oasis Senior Center. Addition Seconded by Springer. Unanimous. Item #6 - Buffalo Hills Park Scoreboard Buffalo Hills Park Chair Brenner reported that after the agenda was printed, Scoreboard the Harbor View Community Association revised their opinion on their letter included in the Commission's packet. The problem is that due to a misunderstanding by the Little League, they installed the scoreboard before it was approved and two people want it taken down. Due to a tele- phone call from the Association Chair Brenner asked the Commission if they wished to continue this item until next month. 3 CITY OF ,NEWPORT BEACH arks, Beaches .& Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX - Mark'Deven reported the sigm is in a safe and adequate location, is not offensive and-the homeowners association approved its retention. There are no major problems except for two complaints. Mr. Deven, however, pointed out that the Association may modify their position based on Mr. Bentley's decision to modify his request that the sign be taken down. Mr. Bentley had advised he may concur with certain improvements to the sign which the homeowners association indicated they would endorse. Notion x Seconded x Commissioner Wolfe motioned to continue discussion on this Ayes x x x x x item at this meeting. Seconded by Grant. Motion passes. Nay x Chair Brenner opened the meeting to public testimony. Mr. Ralph Nelson, 1930 Port Albans and a resident of Harbor View, addressed the Commission. Mr. Nelson supported retaining the scoreboard as�it is and stated he feels it is not that noticeable. -As a member of the community association, he has not heard any complaints and feels the Little League ( fields are appreciated by the neighborhood. After Commissioner Wolfe suggested removing the sign when the season is over, Commissioner Grant advised that the field is used by other youth groups the majority of the year. Motion x Commissioner Wolfe moved to keep the scoreboard up. Director Whitley reviewed Mr. Deven's discussion with Mr. Bentley concerning his suggestions for improvements. Commissioner Wolfe then withdrew his motion. Mr. Deven reported Mr: Bentley recommended the colors of the sign be reversed, resulting.in a green background with white lines; that the sign be temporarily removed when not used by Little League; and that the sign be reduced in size. Commissioner Springer recommended the issue be postponed one month to allow Mr. Bentley, the homeowners association and Little League time to arrive at a mutual solution. Motion x Commissioner Grant motioned to ask Little League to contact Ayes x x x -the homeowners association to work out details to keep the Nays x sign, including color change, landscaping, etc. If AbF n x unsatisfactory, the matter would be brought back to this J Commission. Motion fails. LI CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Mr. Bill Singer, President of Little League, addressed the Commission. He reported they have met twice with the homeowners association as well as attending tonight's meeting and Mr. Bentley�was' never in attendance to voice his opposi,tion.- +lotion x Commissioner Herberts moved'to retain the baseball score - Seconded x board in its present location without any conditions. Oyes x x x x x Seconded by Wolfe. Motion passes. ,4ay x Item #7 - Beach Volleyball Rules and Regulations Beach Volleyball Mark Deven reviewed the proposed volleyball Resolution and Rules and explained in detail its key elements. Regulatior During discussion, Director Whitley recommended that the word "review" in the first sentence of Sections 6 and 7 be changed to "approval." Commissioner Grant said he felt Sections 6-and 7 of the Resolution stating approval by the majority of neighbors is not necessary; that the needs of the community will'be considered by this Commission for approval. Commissioner Herberts suggested the second sentence in Section 6 be changed to read from the "majority of neighbors" to "neighbors." Commissioner Grant recommended Sections 6 and 7 state that notification be made to everyone within 200'. He also suggested adding a Section 10 to state that approval or disapproval shall be based on community 'needs, parking, existing facility use, beaches, etc. Mark Deven recommended that petitions also be reviewed by the Marine and General Services Departments. Commissioner Springer suggested "review" be changed to "approval" in Sections 6 and 7 and that-the word, "majority," be deleted. The Commission determined that Section 10 should read that consideration for approval of installation or removal be based not only on the desires of the neighbors, but also on considerations such as parking, beach width, existing facility use, locations of restroom facilities, overall community needs, the ability to remove another court, and other considerations as deemed necessary by the Parks, Beaches and Recreation Commission. Input from the Marine CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Safety Division and General Services Department as to beach surety and maintenance needs wi•11 also be considered pur- suant to the procedures. Procedures for Volleyball Court Installation Approval, Item 3, was changed to read "Completion of the attached petition requiring signatures of as many neighbors as possible or evidence of notification of those neighbors within 200' of either side of the proposed installation." Motion x Commissioner Grant motioned the Resolution be approved as Ayes x x x x x x amended. Unanimous. Item #B - Encroachments - Ocean Blvd. Encroach- ments - Director Whitley 'reported that City Council Policy L -6, Ocean Blvd Private Encroachments in Public Rights -of -Way, allows encroachments into public rights -of -way to occur. This Department and the Commission have responsibility for ( ) Section B, Private encroachments requiring a permit from " the Parks, Beaches and Recreation Department. Problems• arise when plantings obstruct public views. Mr.'Whitley reviewed the policy and passed out Municipal Code 10.50, Public Nuisance Abatement. The Code clearly specifies how people are notified. Encroachments have historically been a situation where staff writes a letter after the matter has been reported. Notice to Abate Public Nuisance, as written in Municipal Code 10.50, is now followed as well as Section G in City Council Policy L -6. Director Whitley asked the Commissioners to notify staff when there is a problem and the appropriate guidelines will be followed. Chair Brenner stated that there are several facets to this problem. Offenders who do not comply to the encroachment regulations are the most obvious. She and Commissioner Springer both submitted a list of offenders.. Motion x Commissioner Wolfe motioned to identify those homes that Seconded x are blatantly in violation of Council Policy L -6 and give a Ayes x x x x x x 30 day notice. If not corrected, recommendation should be made to-the City Council that their encroachment permit be revoked. Seconded by Taft. Unanimous. During discussion, Chair Brenner suggested a cover letter accompany the Notice to Abate Public Nuisance. It would state that if this problem was not resolved within 30 CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX days, a recommendation would be sent to Council to revoke the encroachment. She also suggested thought be given to lowering bush and tree heights from the current roof height. Chair Brenner asked for discussion of a letter by John Anderson of Corona del Mar requesting the formation of an Ocean Blvd. committee to study the encroachment issue along with other pertinent items. Director Whitley suggested that since this letter went to Councilman Sansone and asked for various departments to be represented, perhaps he should pursue that possibility. Chair-Brenner stated that she would relay that information to Councilman Sansone. She also referred to the concern about Encroachment Permits and Building Permits not being issued simultaneously and asked if the last sentence of Policy L -6 didn't cover this problem. Director Whitley said it did and this part of the policy is now being complied with. Chair Brenner-also asked if we could communicate with Public Works as to the former driveway which has been converted to a parking space on public property at 2735 Ocean Blvd. Director Whitley stated that he would inform Public Works of the situation. Mr. Eric Welton, 2723 Ocean Blvd., addressed the Commission. He stated one of the conditions attached to his variance is that he obtain an encroachment permit be- fore getting a building permit. He wants to make improve- ments to landscaping and will seek to preserve his driveway. Item #9 - Determine Agenda'for Joint Meeting with City Determine Agenda for Council Scheduled for November 23, 1987 at 2:00 P Joint Director Whitley stated the meeting on November 23 has Meeting historically been either in November or December to with City discuss capital improvements. Council Commissioner Wolfe recommended the Commission bring the Council up to date�on capital improvements, encroachments, trees and the open space and recreation element. He also suggested that each committee chair provide a written i report and give a brief presentation. In addition, the Commission should ask Council for their priorities. Chair Brenner suggested this would be an appropriate time to fulfill the program evaluation portion of the Implementatio Plan on Page 30 and asked Commissioner Wolfe to include // that in his Council report. I. CITY OF NEWPORT BEACH Motion Ayes .' arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX x Commissioner Grant moved to accept the agenda as proposed x,x x x x x for the joint meeting on November 23. Unanimous. IV. PUBLIC COMMENTS V. DISCUSSION ITEMS Item #10 - Open Space and Recreation Element Open Space and Rec- Director Whitley reported the Open Space and Recreation reation Element is a guideline only. He then referred to the Element Implementation Report and pointed out this Commission can address any matter as an action item for the Planning Commission to implement corrections in the report. The Implementation Report was then reviewed. During discussion it was decided that Director Whitley would pursue increasing the Building Excise Tax which is used- for libraries, fire stations and parks. Director Whitley reviewed in lieu fees as required by the Park Dedication Ordinance. Commissioner Grant suggested a budget be funded to study the Mouth of Big Canyon and what sort of active recreation area can be found here. Director Whitley advised this will be discussed during the budget review process. Commissioner Grant asked that staff transmit to the State Department of Fish and Game and the County Department of Harbors, Beaches and Parks that they be kept apprised on the management of regional open space. He asked that this information then be brought to the Commission's attention. Director Whitley advised this has always-been done on a routine basis. Commissioner Grant asked that the current figures be provided for Acquisition, Improvement, Maintenance and Program costs. He also suggested that a swimming pool be considered during the capital improvement review. Commissioner Brenner asked that General Phasing Priorities in the-report be•updated. Item #11 - Request to Rename Theatre Arts Center Request t( Rename Director Whitley reported it is staff's recommendation to Theatre refer this request to the Friends of the Theatre Arts Arts Cent( Center Board for their review. Their recommendation would be brought back to this 'Commission. WN UTY OF NEWPORT BEACH ,Parks, Beaches & Recreation Commission City Council Chambers 7 p.m. After a brief discussion, it was decided to refer this matter to the Friends of the Theatre Arts Center Board. Item #12 - Status of Current Capital Improvements Director Whitley reported the Carry Over Projects are •either under construction or completed. Mark Deven reported Recreation Systems, Inc. of Anaheim has been selected to refurbish the Lincoln School Athletic Facilities. A letter has been sent to four fencing companies asking for estimates at Grant Howal'd Park; results should be received this month. Item #13 ­Commission Committee Reports Commissioner Wolfe, Chair of the Capital Improvements 'Committee, explained that the capital improvement Tist is tentative and not prioritized. Mouth of Big Canyon will be added at-Commissioner Grant's request. The Commission will vote on a final prioritization at their January 5 meeting. Commissioner Grant suggested the Commission give considera- tion to either (1) Assisting in the repair of the Boys Club basketball court or (2) Installing a basketball court on City property adjacent to the Boys Club. Commissioner Wolfe advised Commissioner Grant to get a specific request from the Boys Club. Commissioner Grant also asked that the Corona del Mar swimming pool project be put on the capital improvements list. Chair Brenner recommended giving thought to building a pool near CYC on City property rather than continuing to invest in pool improvements on School Di- strict land. Commissioner Herberts, Chair of the Street Tree Committee, asked if root barriers are being installed. Director Whitley replied they are being used in every case. Commissioner Herberts referred to streets such as Begonia, Poinsettia and Fernleaf where trees have never been planted. Director Whitley explained a request must be received in order for the Department to plant trees. INDEX Status of Current Capital Improvemen Commission Committee Reports La CITY OF NEWPORT BEACH 0 Parks, Beaches ,& Recreation. Commission G Page 9 City Council Chambers 7 p.m. INDEX Commissioner Herberts asked that staff present a policy or procedure on this matter at the January 5 Commission meeting. Commissioner Herberts reviewed the street and tree issue on Lindo which was a Public Works project. The neighborhood has now petitioned to put the street end back where it was before it was shortened, remove the trees and put in a side- walk. The homeowners association will be addressing the City Council on this matter at their November 9, 1987 meeting. Commissioner Herberts stated she feels there should be a mutually agreeable solution to the problem with only a few changes. One might be to paint the street end red so only one car can park. Both Commissioners Taft and Grant agreed with her suggestion. Commissioner Grant stated he met with Dave Niederhaus, General Services Director, who is interested in saving trees. In some instances, however, magnificent trees may" have to be taken out to save the sidewalks. It may be possible to effect a solution by making a street one way. Commissioner Taft, Chair of the Recreation Programs Committee, reported they did not meet. Commissioner Springer, Chair of the Oceanfront and Beach 'Committee; referred to an article publ'ished stating Newport Beach leads in, injuries. This, however, is erroneous as'figures from a volume standpoint show the opposite to be true. Item #14 - Commission Liaison Reports Commission Liaison None. Reports Item #15 - Park and Street Tree Division Park and Street Tre Report received and filed. Division Item #16 - Recreation Division Recreation Division Mark Deven reported the rains forced cancellation of the Halloween event at Lido Village. The sailing program has diminished which could be caused by a format change. Chair Brenner asked Mark Deven to involve the Recreation Program Committee in the ETC program which consists of enrichment classes at elementary schools. Staff is in the process of establishing specific procedures. CITY OF NEWPORT BEACH l ) arks, Beaches & Recreation Commission Page 10 City Council Chambers 7 p.m. INDEX am all Mel MN fti Chair Brenner thanked Taylor Grant for the flowers he sent for Oasis Tenth Anniversary Party. Item #17 - City Council Policy Review City Council Mark Deven and Commissioner Grant will discuss I -5 and I -21 Policy and submit their recommendations for changes to the Review Commission. VI. INFORMATION. ITEMS Item #18 - Award for'38th Street Park Award for 38th St. Director Whitley presented a prestigious award the City Park received for the 'redevelopment of 38th Street Park. Item #19 - Beach Restroom Status Beach Restroom Commissioner Taft referred to City Council Agenda Item D -2 Status from Public Works and pointed out that Item 2 should read 1,770 s.f., not 17,700 s.f. Commissioner Wolfe asked for an established priority list of beach restrooms. Director Whitley stated he will provid such a list and noted that the report included in the agenda packet is for the Commission's information. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS Director Whitley invited the Commissioners and their guests to the annual Christmas Party to be held on December 15. VIII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 11:25 P.M. The agenda for this meeting was posted on October 27, 1987 at.9:45 A.M. outside the City Hall Administration Building. Dottie Flohr, Secretary