Loading...
HomeMy WebLinkAbout01/05/1988 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH Motion Ayf Motion Ayes 3 arks, Beaches & Recreation Commission January 5, 1988 City Council Chambers 7 p.m. INDEX Staff Present: Mark Dever, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS i Item #1 Call to Order The meeting .of• the Parks, Beaches and Recreation Commission was called to order at 7:06 P.M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, Grant, Herberts, Konwiser, Springer, Taft and Wolfe, Jr. were present. Item #3 Approval of x Commissioner Wolfe, Jr. moved the minutes of the December 1 Minutes x x x x x x 1987 meeting be approved. Unanimous. Item #4 Adoption of Agenda The agenda was adopted as presented with the addition of Dedication Request for Cliff Drive Park and Director's Leave-and Surgery. Mark Deven passed out a-report, Dedication Request for C1'iff'Drive Park,•which was received after public posting of the agenda for-the Commission's consideration as an Action Item. Mr. Deven reviewed the request from Mrs. Margit Motta requesting a plaque and benches be dedicated in the memory of her father at Cliff Drive Park. Mr. Deven also' reviewed the Ralph M. Brown-Act in accord- ance with Council Policy A -9, City Council Committees, for the Commission's determination if this item should be considered as an Action Item. Following discussion on Council. Policy A -9 as it pertains x to Mrs. Motta's request, Commissioner Taft moved that this x x x x x Y item be considered as an Action-Item at the February 2, 198 meeting. Unanimous. Chair Brenner announced that this item would be addressed following the Commission Special Recognition Awards since Mrs. Motta was present to address the Commission. CITY OF NEWPORT BEACH Motion Ayes' arks, Beaches & Recreation Commission Page 2 yk�*p City Council Chambers 7 p.m. INDEX I1. PRESENTATION'OF SPECIAL RECOGNITION AWARDS Mark Deven reported that the Youth Flag-Football team from'Mariners School and a team composed of players from Andersen and Harbor View Schools advanced to compete in the Orange County-Tournament. The players are being honored for their skill and achievement at this meeting. Jeff Bertonneau, Coach at Andersen School, and John Perry, Coach at Mariners School, were introduced. Both coaches thanked their players and parents for all their support. Chair-Brenner-announced each athlete as Commissioner Taft presented the individual Special Recognition Awards. Following the presentations, a group picture of each team was taken. III. ACTION •ITEMS Item #5 - Commission Community Service Awards Nominations Commission Community Mark Deven gave a brief background of the Commission Service Community Service Awards program and reviewed staff's Award nominations as follows: Dr. Arthur Walton -for his contribu Nominations tion to the City's youth track and field meets--and creation of the cultural exchange meet with the City's sister city, Okazaki, Japan;•Rochelle•O'Donnell for her efforts in implementing the special interest and enrichment program at the elementary schools; and Boyd Stillings for his many volunteer-services, artwork and printing talents at Oasis. Mr. Deven asked for additional nominations and Commissioner Grant nominated Bill Singer, who initiated Newport National Little League within the City and who has contributed a tremendous amount of time and-effort towards this very successful program. x Commissioner Springer-moved the.four nominations as x x x x x x x submitted be approved. Unanimous. Item #6 ­Beach Volleyball Rules and Regulations Beach Volleyball Mark Deven reviewed the background of the Beach Volleyball Rules and Rules and Regulations and summarized staff's and the Regulations General Servi-Ges Director's comments and recommendations. Mr. Deven referred•to Mr. Niederhaus' December 15, 1987 memorandum wherein he stated the volleyball courts at Corona del Mar Beach should remain as they are with the majority parallel to the ocean, for the.purpose of easier beach cleaning with their mechanized equipment. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Mr. Deven reviewed the impact of parallel courts which can adversely affect tournament play at Corona del Mar Beach. The City's summer tournament director and the volleyball players prefer a perpendicular set -up at this location for the reasons outlined in the report submitted to the Commission. During discussion of the Resolution, both Commissioners Springer and-Taft agreed the court at China Cove is not an approved-court, however, there are no problems at this site. In view of this, Commissioner_Taft recommended Item 2 of the Resolution read:..playing zones "unless reviewed by the Parks, Beaches and Recreation Commission and-authorized as an exception. ". Commissioner Herberts recommended Item 2 read..:playing zones "unless a- specific request is made to the Commission for special consideration due to-:unusual circumstances." 'Commissioner-Springer suggested Items 6 and 7 read... include•a map-and "proof of attempt to notify neighbors" within two hundred feet... Commissioner Grant recommended Item 10 read...volleyball courts, restrooms, "and the overall needs of the general community and other factors as deemed necessary by the Parks,-Beaches and Recreation Commission." During discussion of the courts at Corona del Mar State Beach, Commissioner Herberts stated the Commission should consider the issues which best serve the recreational needs of-the community. Commissioner Taft pointed out that the volleyball players do'an excellent job of policing and cleaning the court areas. The three months during the summer are the only time beach maintenance is a problem in Newport Beach. Motion x Commissioner Springer motioned that Item #2 of the Ayes x x 'x Resolution be changed to read... "volleyball playing zones Nays x x x established herein unless-authorized by the Parks, Beaches and Recreation Commission as an exception. Volley- ball nets shall be installed perpendicular to the ocean except at Corona del "Mar State Beach-which shall have four (4) parallel courts and two (2) perpendicular courts." Motion carries. ' CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Motion x Commissioner Springer motioned the following changes also Ayes x x x'x x x x be-made in the Resolution: Paragraph 3 to read as submitted in the staff report. Paragraph 4 to read "A total of six (6) permanent courts shall be ma•i•ntained•at the Corona del Mar site. Paragraphs 6 and 7 to read... include a map and "written acknowledgement or proof of attempt to notify by certifed mail from the neighbors within two hundred feet (200') of the line of sight of either side..." Paragraph 9 corrected to read as submitted in the staff report. Paragraph 10 to read... "existing volleyball courts, rest - rooms, and the overall needs of the community, or other considerations as deemed necessary by the Parks, Beaches and'-Recreation Commission." In-addition, on the Approved Locations List, the 24th -Street location to read "Post for Removal." Unanimous. Item #7 - Capital Improvement Project Priority Recommenda- Capital 'Improvement bores Project Commissioner Wolfe, Jr. reported the Preliminary Proposals Priority for•FY 1988 -89 as submitted are fisted in-tentative Recommenda- priority. Most of the-,proposed improvements are for tions existing facilities. Following the Commission's recommenda tions, the list will be submitted to the City Manager. Mark Deven reproted that during the past month it has come to staff's attention that roof replacement /repair is needed at Oasis for approximately $25,000. Commissioner Konwiser recommended the list not be priorit- ized and that the amount for Item #5, Replace.Asphalt Pathway at EastblUff Park, be cut back or the item deleted from the list. Commissioner Grant referred to the above mentioned Item #5 and stated he consulted with the Park.and Street Tree Superintendent who said this is an access road and also used by walkers. Hence, it can be left as is. k Commissioner Konwiser suggested that Item #15, Install Tennis Court Lights at San Joaquin Bills Park,, be the last item with a zero dollar amount since it will be financed through a reserve fund. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX The Commission reviewed the proposed projects and then determined that the list be considered by the City Manager in no particular priority due to the importance of all the projects. Motion x Commissioner Wolfe, Jr. moved the Commission approve the Ayes x x x x x x Capital Improvements list as submitted by the Capital Improvement Committee with the addition of Oasis Roof Replacement /Repair. Unanimous. IV. PUBLIC COMMENTS V. 'DISCUSSION ITEMS Item #8 - Dedication Request for Cliff Drive Park Dedication Request for Mark Deven reviewed and clarified Mrs. Motta's request for Cliff drive the proposed benches and plaque to be located in Cliff Park Drive Park in memory of her father who recently passed away inasmuch as Mrs. Motta indicated her desire to address the Commission. Mrs: Motta is asking the Commission's consideration of her request since a memorial service and possible dedication will be held later this month. Mr. Deven passed out pictures of the proposal and explained the locations, dimensions and installation of the benches and plaque. Should the Commission approve her request, one plaque would be installed immediately. Mrs. Mott& would reimburse the City for the purchase and installation. Mrs. Margit Motta, 2700 Cliff Drive, addressed the Commission. She explained that due to the Director's illness and holiday .season her'request was delayed and is now being presented to the Commission as an urgent item. She stated her willingness to reimburse the City immediately and her interest in a living memorial to her parents. Mark Deven pointed out that the plaque proposed would not be a maintenance or liability problem to the City. During discussion, Commissioner Springer stated the Commi'ssion's policy has been to accept donations such as trees, benches and drinking fountains, however, the Commission has been opposed to individuals purchasing plaques and a precedent established. Commissioner Konwiser stated he felt a plaque would be justified if an- individual had an overwhelming involvement in a specific area. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Commissioner Grant suggested a•written policy on this matter be sent to any applicant requesting a dedicated plaque. He also advised that an acknowledgement in writing could-be sent-to Mrs. Motta as official recognition of the benches. Chair Brenner then summarized the discussion and reported the Commission will review and take action on Mrs. Motta's request next month.. Mrs. Motta can, however, appeal to the City Council. Chair Brenner asked Mr. Deven to formulate in draft form a- written policy pertaining,to a request for a dedicated plaque which would be placed on the February 2 agenda as an Action Item. Commissioner Grant suggested-the issuance of a Certificate,be included in the draft policy. - Item #9 - Newport Aquatic Center Facilities Management Plan Newport Aquatic Mark Deven reviewed the development, operation, funding Center and programs of the Newport Aquatic Center. The Facilities Facilities Management Plan is presented to keep the Commission informed Management Plan' On January 16, 1988 at 10:00 A.M. the'Commissioners are 'invited to attend the Center's formal dedication. Commissioner Grant suggested a liaison to the Center be appointed. Mark Deven volunteered to communicate the Commission's interest in this regard and will report back the Center's feelings on this idea. Item 110 - Holiday Craft Fair Holiday Craft Mark Deven referred to the letter from Mrs. L. Forbes in Fair the Commission's packet. He stated the Department has not been able to substantiate all of Mrs. Forbes' concerns. The concept bf the Fair was reviewed by the Recreation Program Committee and this Commission, however, it actually resulted in a commercial flavor which some found offensive. If the Fair is conducted next year, a different format will be used, possibly using the Oasis Center or the Lincoln Gymnasium, and the Fair would display /sell non - commercial items. Commissioner Springer objected to the heavy traffic con- gestion which occurred and Mr. Deven agreed this was a real problem which will be corrected in the future. CITY OF NEWPORT BEACH I rk's, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Chair Brenner asked Mr. Deven to address a letter to Mrs. Forbes that this Commission is aware of the problems and shares.her concerns; and that arrangements will be made next year to correct these problems. Item #11 - Citizens Advisory Boards Citizens Advisory Mark Deven stated this report was included in the Commis- . Boards sion's packet for their information-at the request of the City Manager. Chair Brenner suggested the report be included in the Commission's forthcoming orientation manual and will be disussed more fully at a future meeting. Item #12 - Commission.Committee-Reports Commission Committee Commissioner Wolfe, Jr. reported Capital Improvements were Reports covered under Item #7. Commissioner Herberts reported the Street Tree Committee did not meet this month. The side- walk work on Poinsettia is not yet completed. Commissioner Taft reported the Recreation Program Committee did not meet this month. Commissioner Springer reported the Oceanfront and Beach Committee did not meet this month. Commissioner Konwiser stated'there was no report on Facility Evaluations this month. Commissioner'Konwiser reported the Budget Committee meeting was postponed. Item #13 - Commission Liaison Reports Commission Liaison Commissioner Wolfe, Jr. reported the Friends of Oasis are Reports happy and he would like a report from staff including facts and-figures on-the proposed Human Services Center building. Mark Deven reported-job announcements are in the newspapers and state -wide recreation publications-for a Recreation Supervisor for Oasis. The closing date is February 12-which will be followed by interviews. Selection should be made by the end of February. Chair Brenner suggested ads be placed in senior publications. Mark Deven advised he will contact the Orange County Senior 'Citizens Advisory Board. Commissioner Wolfe, Jr. announced $37,000 was raised at Oasis' annual funding campaign and $15,000 was received January 4. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 8 City Council Chambers 7 p.m. INDEX Commissioner Grant said helspoke with Rae Cohen regarding the Theatre Arts Center and was advised that lights are needed. Mark Deven reported the Friends of the Theatre Arts Center rejected Marjorie Reday's request to rename the Theatre in honor-of her late-husband; however, the Friends are considering other areas of recognition for Mr. Reday. Item #14•- Status of Capital Projects Status of Capital Mark Deven referred to and briefly explained the Building Projects Director's memo to the Public Works Director concerning the possible delays at the Corona del Mar Youth Center. Chair Brenner said she talked to Bert Tarayao, who told her data provided by the City was not accurate. He also stated that revisions to.site /grading plans costing $500- $600 have to-be prepared. Mark Deven will investigate further and express the Commission's•concerns to the. Public Works Director to get the issue resolved. Commissioner Herberts complimented the City crews on the fine job they did at West Jetty Park. Mark-Deven passed out the estimated project time line for the Lincoln Athletic Facility for "the Commission's information. Since the facility is leased to the City by the School District, there may be some delays, however, extra weeks are included in the time line. Item #15 - Recreation Division Recreation Division Mark Deven reported the month of December was extremely busy and the Winter Wonderland program was a great success. The Nia Lido-Merchants underwrote the ,7 tons of snow for . $400. The Department is researching ways to improve and enhance its programs, particularly the tennis program. Commissioner Grant reported two youth basketball organiza- tions are competing for floor space and asked'Mr. Deven to research this problem and report back at the February 2 meeting. Chair Brenner commended the driver of the Brown Van (Gene Bethe) at Oasis-,for helping an elderly lady who accidently slipped and fell near her home. She stated that the ID emotional support system which seniors find at Oasis should CITY OF NEWPORT BEACH 3.rks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX be acknowledged as well as the services and activities they provide. Item #16 - Park and Street Tree Division Park and Street Chair Brenner asked that the tree removal problems at 303 Tree Poinsettia•be included as an Action Item•-on the February 2 Division agenda. Item #17 - Director's Leave and Surgery Director's Leave and The Commission expressed their concern and best wishes for Surgery Ron Whitley's•surgery scheduled for January 8. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT- There being no further business, the Parks, Beaches and Recreation Commission adjourned at 10:07 P.M. The agenda•fdr this meeting was posted on December 29, 1987 at 8:50 A.M. outside the City Hall Administration Building. Dottie F o r, secretary