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HomeMy WebLinkAbout02/02/1988 - PB&R CommissionMo$4rih Aye 3 Item No. 3 QTY OF NEWPORT BEACH Parks, Beaches & Recreation Commission February 2, 1988 City Council Chambers 7 p.m Staff Present: Mark Deven, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS. Item #1 - Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Item #2 - Roll Cali Roll call was taken. -Commissioners Brenner, Grant, Herberts, Konwiser, Springer, and Wolfe, Jr. were present. Commissioner Taft was absent. Item #3 - Approval of Minutes Commissioner Konwiser moved the minutes of the January 5, 1988 meeting be approved. Unanimous. Item #4 - Adoption of Agenda The agenda was adopted as presented with the addition of Environmental'Quality Affairs Citizens Advisory Committee, Status of Director, Future Agenda Items and, under Commission Committee Reports, the addition of Chair's Report and Teen Center. I'I. PRESENTATION'OF'COMMISSION COMMUNITY-SERVICE AWARDS Mark Deven announced it is a pleasure to present the Commission Service Awards to the four people being honored for their many volunteer hours on community projects. Commissioner Konwiser presented the individual awards as Mark Deven introduced and gave a brief-background on the following individuals: Dr. Arthur Walton for his work with the Newport - Balboa Rotary Club sponsorship of the City's annual track meet and coordination with the City's Sister City, Okazaki, Japan; Rochelle O'Donnell for her efforts in developing and implementing the special interest, education and enrichment program at the elementary schools; Boyd.Stiilings for his invaluable help and leadership at Oasis; and Bill Singer for his work and advice as a founding member and current President of Newport National Little League. INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Community Service Awards UTY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX After a group picture was taken, Chair Brenner thanked everyone for coming to the meeting and for the opportunity to recognize the recipients for all their efforts. Chair Brenner announced that Item #8 would be addressed as the first Action Item followed by Public Comments. III. ACTION ITEMS Item #5 - Tree Removal Request - 303 Poinsettia Tree Removal Mark Deven reported this matter came before the Street Request Tree Committee last August 'and, based upon their decision, the Commission denied the owner's appeal and 'directed staff to root prune the trees. Commissioner Herberts stated she recently visited the site and noted that car doors cannot open due to the roots, Since the trees prevent access'to the owner's home, she suggested they-be removed and replanted with a root barrier at the City's expense. Commissioner Springer felt the trees should be removed and/ or replanted at the owner's expense. Chair Brenner said since the roots create an excessively hazardous situation, the City should'remove them. She stated that this situation should not set a precedent due to the•fact that these roots are exceptionally high. Motion x Commissioner Herberts motioned the City remove the trees Ayes x x x x x x and replace them with appropriate trees. Unanimous. Item #6 - Seasonal Outdoor Storage - Outrigger Canoes Seasonal Outdoor Mark Deven reported the IMUA Outrigger Canoe Club annually Storage requests seasonal storage of their canoes at North Star Beach subject to certain conditions. Although there have been no problems in the past, five new conditions were added due to the opening of the Newport Aquatic Center. These conditions, as listed, are consistent with the Facility Management Plan since both organizations will be working under the-same format. M x Commissioner Herberts moved to accept staff's recommenda- Aye9 x x x x x x tion as-presented. Unanimous. During discussion Commissioner Grant requested staff consider implementing Outrigger canoe club classes in their' recreation program. Motion Ayes X CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m There was discussion on how the operating hours for this year were shorter than last, year in order to be consistent with the operating hours of the new Aquatic Center. Item #7 - Park-Resource Dedication Criteria Mark•Deven reviewed the updated criteria as-presented and pointed out that "significant contribution" is determined' in each case by this Commission. He added that the Commission may want to revise the dimensions in Item #4 relating to size of plaques. Commissioner Grant suggested that when a plaque is accepted it should be recorded in a book-as to-the reason.for acceptance. He also referred to Item 3 and recommended donations to the Theatre Arts Center should be determined jointly with the Friends of the Theatre Arts Center. He further suggested Item 4 should state both the recommended size-'and maximum size of plaques. Commissioner Grant also recommended that a statement that dedicated resources without.plaques can receive a Certificate-be included in the body of the criteria. Mark Deven advised the Park Resource Dedication Criteria could be incorporated into the City Council Manual when the policies are next reviewed. Chair Brenner suggested the wording of the first recommend tion read as follows: "If the dedication request includes the installation and-public-display of"a plaque, the indivi•dual,%or organization for whom the resource is to be dedicated should have made a significant contribution to the-City of Newport Beach and that evidence of such con- tributions mUst•be presented to the Commission." Chair Brenner also suggested there be three criteria'• levels for donations: (1) That a donation be recorded; (2) That a donation be recorded and a Certificate issued; and-(3) That a donation receive a plaque and Certificate. Only level number 3 would be approved by'the Commission. 'Commissioner Herberts moved to accept staff's recommenda- tions as presented with the Commission's suggestions incorporated into the Policy. Unanimous. INDEX Park Resource Dedication Criteria CITY OF NEWPORT BEACH �•��zm�'�NO��� Parks, Beaches & Recreation Commission Motion Ayes I Page 4 City Council Chambers 7 p.m. INDEX Item W8 - Additional Restroom - West Newport Park Additional Restroom - Mark Deven reviewed the report submitted and emphasized West New - that action required pertains specifically to the restroom port Park at West Newport Park located at 58th Street and Seashore. Reference to alternate restroom sites in the report should be addressed during discussion. Mr. Deven stated•the existing restroom facilities at 58th- and Seashore are•,too small and extremely deteriorated. Since the basketball court at 59th Street is slated for removal, Public Works recommended using the concrete pad at 59th Street to construct an upgraded restroom. Costs would be about the-same and landscaping would be put in at the 58th Street site. The Public Works Department would like this Commission's approval in concept to construct an upgraded and expanded restroom facility at the 59th Street site. Public Works also requested the Commission's feelings on a restroom facility to be located at the Wedge. Chair Brenner pointed out that the 58th Street site was to be considered as-the Action Item and the Wedge portion of the report was included for discussion only. Commissioner Wolfe, Jr. stated the restroom proposal should be presented to the West Newport Community Association for their'input at their next meeting. He agreed that a new and•larger• facility is needed. Mark Deven advised that the recommendation be worded "if desired and feasible" since review and approval will be brought before this Commission in the future. x Commissioner Wolfe, Jr. motioned to approve in concept x x staff's recommendation as presented subject to input from . the "West Newport Community Association. Unanimous. Mr. Bill Wren, 1118 E. Balboa Blvd. and-President of the Peninsula Point Association, addressed the Commission. He stated the Association is unequivocably opposed to a rest- room located at the'Wedge. He explained that such a facilit would create an attractive nuisance, parking problems, vandalism, lewd conduct, and noise in a residential area which -is not patrolled by the Police Department. Commissioner Herberts stated that there would be parking, security and liability problems should a facility be constructed at the Wedge. There is no invisible location for a restroom. CITY OF NEWPORT BEACH 3.rks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. 'INDEX Commissioner Herberts stated this is a residential area only, with no commercial services such-as food or otherwise•. A public restroom would be a blight on the area. Also, developing this particular beach in any way that encourages use by young families with children would create a severe. liability.problem - for the City as the Wedge is considered to be one of the most dangerous surfing beaches. In addi -- tion, the Peninsula is in a critical state because of traffic and parking. The surfers come and go frequently as do the-tourists that stop to enjoy the view which consequently allows some circulation with the few available parks. Commissioner Konwiser pointed out that this is.an attractive area not only to surf, but also to fish, walk-and bicycle. He'feels there is an-obligation to service these people also-during the day and suggested a restroom which is locked at-night. Commissioner Herberts stated no one, including the Police Department, would be'willing to lock the restroom. In addition,,there is no precedent to having a restroom at a" view park. Commissioner Wolfe,.Jr. referred to the underground rest - rooms in Marina del-Rey and suggested these be considered. Chair Brenner asked for a consensus in order that the Commission's opinion can be transmitted to Public Works. During discussion, Commissioner Grant asked-that population figures for the Wedge area be provided by the Marine Department. Both Commissioners Grant and'Konwiser felt demand beyond the immediate area needs to be addressed and-consideration-be given to the community at Targe. The Commission's consensus was summed up as•follows: There is a need for more information on the type of facility, technical aspects, and more input from the community at large. Item #9 - Emergency Removal - Beach Volleyball Courts Emergency Removal - Mark Deven reported the Marine Department wanted flexibility Beach •to'immediately remove a volleyball court if a hazardous Volleyball condition exists. Therefore, the condition as presented Courts is recommended as an inclusion to Paragraph 9 of the Beach Volleyball Resolution. Mo Ay CITY OF NEWPORT BEACH arks, Beaches .& Recreatiori Commission Page 6 City Council Chambers 7 p.m, INDEX x Commissioner Wolfe, Jr. motioned to accept staff's tion es x x x x x x recommendation to include the condition in Paragraph 9 of the Resolution-on emergency removal and delete "mech- anized beach -ma:intenance." Unanimous. IV. PUBLIC COMMENTS Mr. Howard Jadwin, President of the Friends of Oasis, addressed the Commission. The Friends are again requesting a stop light at 5th and Marguerite. He stated this is a hazardous intersection where motorists race through while seniors who,are handicapped and have poor eye sight have to cross the street to get to Oasis. In addition, Oasis' membership is increasing, resulting in more seniors crossing the intersection. The parking lot is often full early in the mornings which means even more-seniors crossing the intersection. Commissioner•Konwiser suggested the Friends consult Public Works since this is under their jurisdiction; or they could address the City Council. Commissioner Springer suggested the Friends petition since this is a very effective method. Commissioner Grant suggested the Friends meet with Rich Edmonston, Traffic Engineer, to advise Council. Commissioner Wolfe, Jr. advised the'Friends•have already contacted Mr. Edmonston, the- Mayor- and -this- Commission. - -•- — - — - - He recommenddd staff gather all information available on a traffic signal at.5th - and Marguerite and make a presentation for this Commission's consideration to transmit to Council. Mark Deven advised that staff will report back with up to date details on this issue to be presented as a discussion item at the Commi'ssion's March 1 meeting. V. DISCUSSION ITEMS - Item #10 - Oasis- Human.Services Wing Oasis Human Mark Deven referred'to the report presented 'and reviewed Services the five items which must be completed before there can be Wing a fiscal appropriation. The Friends of Oasis are delaying action until their internal organization is elected and a new Supervisor selected. Commissioner Grant commended staff's thoroughness and suggested an update be provided after the first few items are completed. CITY OF NEWPORT BEACH 61 arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Item #11 - Youth Athletic Fields Youth Athletic Mark Deven reviewed the report.submitted and pointed out .Fields that it shows the scope of the job in scheduling youth and adul.t sports teams with a shortage of full size athletic fields. School and City sites adjacent to each other present additional problems. He also explained the seasonal scheduling and priority process which is used in coordinating programs with the different organizations. Commissioner Grant suggested a written policy be implemented' for prioritizing allocation of fiel.ds. He-referred to the growth of some sports'which could cause problems. Commissioner Springer suggested the policy be made an extension of I- 5,,Use, Priorities and Fees for Facilities and Equipment. Mark Deven agreed there is a need for a more structured ,policy and pointed out that certain times of the year specific sports have priority usage. Chair-Brenner directed Mark Deven and the Recreation Program Committee to formulate a written policy as a supple- ment to I -5 for this Commission's review and approval. Commissioner Grant suggested the policy be reviewed annually for more flexibility. Item #12 - Youth Basketball Leagues Youth Basketball Mark Deven summarized the report provided for the Commis- Leagues sion's information and noted that there is little conflict between City programs and those the Boys Club offer. There is room for both programs in the City and some children play-in both leagues. Commissioner Herberts reported she has talked to parents of those who participate in the City's leagues and has heard only compliments about the youth program and the coaches. Commissioner Grant referred to the Boys Club teams and noted these are coached by fathers after work when there is a lack of facilities available to them. He asked for justifi- cation of the priorities at Lincoln which was referred to the Recreation Program Committee. 10 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page .8 City Council Chambers 7 p.m. INDEX Commissioner Herberts pointed out there is a need for a new gymnasium. Chair Brenner pointed out that a review of the General Plan is currently being worked on by Commissioner Grant, Mr. Deven and herself. The recommendation for an additional gymnasium could be included in.this report which will be re0iewed'by the Commission and presented at the joint City Council meeting-in June. Item #13 - West Newport Park Sound Wall Mark Deven referred.to the letters submitted to the City Council regarding a sound wall to be constructed at the West Newport project. Residents of Newport Shores on the north side are opposed to the sound wall and.those on the south side support it. When the preliminary plans were approved by this Commission, the sound wall was referenced but exact specifications were not included on'the plans. Commissioner Wolfe, -Jr. explained the proposed staggered sound wall which will affect the park's configuration. Mark Deven stated a compromise-is being worked out and this'Commission will be part of the approval process. Commissioner Herberts voiced her concern that they were not informed about the wall when they approved-the park plans. Commissioner Springer agreed and stated her concern that the plans have been drastically changed since the Commissio approved them. Mark Deven-explained that the project not-only 'involves the City, but also the Coastal Commission and Cal Trans. The plan will come back to this Commission should the sound wall affect the park and /or acreage. Chair Brenner asked that staff keep the Commission informed on the status of this project. Item 1114 - Commission Committee Reports Commissioner Wolfe, Jr. reported that Capital Improvements will be addressed as part of the Department Budget Con- ference with the City Manager on February 16. Commissioner Herberts reported the Street Tree Committee looked at 45 trees and made recommendations. Commissioner Herberts asked for Commission direction concerning the tree West New- port Park Sound Wall CITY OF NEWPORT *'BEACH Parks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX on City property that Mr. Howard Tuttle wants removed and this Commission voted to retain. Following discussion, it was decided Mr: Deven would discuss the matter with the City Attorney and advise Commissioner Herberts of his decision. Mark Deven reported the Recreation Program Committee will meet February 23•to.review and approve the spring program. Commissioner Springer, Chair of the Oceanfront and Beach' Committee, reported Commissioner Taft, Mr. Deven and Herself attended the opening ceremonies, of the Aquatic Center which is a wonderful facility of great benefit to the City. The committee will-meet-in March to-review the volleyball courts Chair Brenner asked' Commi ss i oner Springer to follow up on the encroachment notification process. A status report on this matter will be presented at the March 1 meeting. Commissioner Konwiser reported the Budget Committee reviewed the'budget with Jack Brooks and Mr. Deven. Their report was passed out and Mr. Deven highlighted and•explai.oed'the increases and decreases from,the previous-year. Chair Brenner asked-that the Commissioners be put on the -mailing list for the meeting schedules on-the General Plan Outreach.Program. Commissioner Wolfe, Jr. updated the Commission on the Teen Center and said that since Proposition "A" did not pass, The 'Irv.ine Company did not donate the land for the Center and the Teen Center project has been abandoned. The South Coast Community Church in Irvine,which has a very successful teen dance called, "Overtime" after the local high school football games, met with the Teen Center Board to see if they could incorporate their same program in the City of'Newport Beach using'the Lincoln facility. The dance theme would-not be in conjunction with the-high school football season. Item #15 - .Commission Liaison Reports Commission Liaison Commissioner Wolfe,'Jr. reported everything is fine at Reports Oasis except for their concern over a light at 5th'and Marguerite. They are also anxious to get their new Supervisor. Commissioner Grant reported invitations are being mailed for the new musical at the Theatre Arts Center. I, CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 10 City Council Chambers 7 p.m. INDEX Item #16 - Status of Capital.Projects Status of Capital Mark Deven stated the report as submitted is for the Projects Commission's information. Chair Brenner suggested there be a dedication /picnic in June for the opening of'the new youth center and that residents /.groups such as the Corona de1'Mar Residents Association -and-Harbor View PFO be asked to help. Commissioner Springer suggested input and help from the Girl Scouts, Boy Scouts and Brownies be solicited. Mark Deven will establish proposed dates to celebrate the dedication of the facility. Item #17 - Park and Street Tree'Division' • Park and Street Tree Commissioner Wolfe, Jr. and Commissioner Herberts asked for Division a follow up list which would include dates and locations of tree removals.and replacements. They asked that this be included in future Park and Street Tree reports. Item #18 - Recreation Division Recreation Division Mark Deven briefly reviewed the report as submitted. Item #19 - Environmental'Quality Affairs Citizens Advisory Environ- mental Comm ttee Quality Mark Deven reported a workshop including homeowner associa- Affairs tions was-conducted to discuss problems and issues within Citizens the City. Mr: Deven passed out their report addressing Advisory eight concerns directed to this Department and Commission. Committee This was discussed at the Study Session and Council has directed staff to-respond-to the'homeowners associations by -March 1. .Responses will be' transmitted to the Committee and Commission. Item #20 - Status of Director Status of Director Mark Deven reported Director Whitley is recovering nicely and will return to work on a part -time basis on February 16. Director Whitley's thank you note for the plants was pre- sented and he stated he is looking forward to coming back to work. CITY OF NEWPORT BEACH 13 arks, Beaches & Recreation 'Commission Page 11 City Council Chambers 7 p.m. INDEX Item #21 - Future.Agenda Items Future Agenda Chair Brenner announced this item will be on future agendas -Items each month. Commissioner Herberts asked that a recommendation on removal and replacement for the Eucalyptus Trees on Sandcastle be an Action Item for- the •March .1 agenda.. . It was also requested that Councilman Sansone's request for a* developed athletic field area adjacent to the youth center and Oasis passive park be, placed on the May agenda. Mark Deven reported he will make a presentation at the March 1 meeting on the proposed Corona del Mar High School Olympic Poo1•project. A representative will'be present to explain and answer questions about the project. VI. SPECIAL, URGENT OR LAST'MINUTE-ITEMS VII. ADJOURNMENT There being.no further business, the Parks, Beaches and Recreation Commission adjourned at 10:35 P.M. The agenda-for this meeting was posted on January 25, 1988 at 4:00 P.M. outside the City Hall:Administration Building. Dottie Flo r, Secretary