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HomeMy WebLinkAbout04-05-1988 - AgendaCITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, APRIL 5, 1988 CITY HALL COUNCIL• CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of March 1, 1'988 4. Adoption of Agenda II. COMMISSION'SPECIAL RECOGNITION AWARDS- YOUTH BASKETBALL III. ACTION ITEMS 5. Inspiration Point Project (Report Attached) 6. Olympic Pool, Corona del Mar High School (Report Attached) 7. Parcel Map, 2919 Cliff Drive (Report Attached) 8. Coral Tree Removal Request, 280 Evening Canyon Road (Report Attached) 9. Park Place Tract Map 12873 ,(Report Attached) 10. Library'Use of Mariners Multi- Purpose Room (Report Attached) IV. PUBLIC COMMENTS V. DISCUSSION ITEMS 11. Commission Committee Reports a. Capital Improvements - Chair Wolfe, Jr. b. Street Tree - Chair Herberts c. Recreation Program - Chair Taft d. Oceanfront and Beach - Chair Springer e. Facility Evaluation - Chair'Konwi'ser f. Budget - Chair Konwiser g. Chair's Report 12. Commission Liaison Reports • a. Friends of Oasis - Wolfe, Jr. b. Friends of the Theatre Arts Center - Grant 13. Status of Capital Projects - L .J • -2- 14. Recreation Division (Report Attached) 15. Park' and Street Tree Division (Report Attached) 16. Future Agenda Items VI. INFORMATION ITEMS 17. In -Lieu Park Dedication Fees (Report Attached) 18. Classroom at Oasis (Report Attached) VII. SPECIAL, URGENT OR LAST MINUTE ITEMS VIII. ADJOURNMENT IN CITY OF NEWPORT BEACH Item No.•3 An Ayes 11 .3 arks, Beaches & Recreation Commission March 1, 1988 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whatley Staff Present: Mark Deven;•Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to Order Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:08 P.M. Item #2 - Roll Call Roll Call Roll call was taken. Commissioners Brenner, Grant, Herberts Konwiser, Springer, Taft and Wolfe, Jr. were present. Item #3 - Approval of-Minutes Approval of Minutes x Commissioner Springer moved the minutes of the February 2, x x x x x x x 1988 meeting be approved. Unanimous. Item #4 - Adoption of Agenda_- Adoption of Agenda The agenda was adopted as presented with the addition of Avon Street Development, Item 9(h), Update on Increase in Parkland Fees, and Community Service Awards. II. ACTION ITEMS Item #5 - Ocean Boulevard Ocean Boulevard Director Whitley passed out a letter which was received from Mary Burton after the agenda packet was mailed. Mrs. Burton, 2920 Ocean Blvd., lives across the street from the subject area and is in support of the proposed sidewalk along the street edge of Ocean Blvd. Director Whitley reported that this fiscal year provides for capital improvements to the Bluffs area to-construct a sidewalk from the entrance of Big Corona to Lookout Point. The original plans were to construct a sidewalk adjacent to curb, however, there has been a proposal to take the side- walk away from the curb at the top of the Bluffs for view purposes. Staff recommends the original concept of a curb side walkway. Chair Brenner opened theneeting to Public Testimony and Mr. John Lake, 2919 Ocean Blvd., addressed the Commission. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Mr. Lake referred to his letter dated February 12, 1988 addressed to the•Commission. Mr. Lake's home is along the property where the sidewalk would be built. He stated his reasons why he feels it would not be an appropriate con- sideration to-construct a walkway at the top of the Bluffs. He does, however, approve of the sidewalk by the curb and recommends a wider width where feasible. Mr. Lake would also like to-cooperate with the Parks;Division in coordinati g wheelchair ramps with the sidewalk. Commissioner Springer suggested the use of a Plexiglas fence for safety and view-,purposes. Mr. Lake agreed this might be a good idea. Mr. Owen Marshall of Costa Mesa addressed -the Commission. He stated he and his wife enjoy this park area and referred to the bushes which are higher than the fence. He objects to a sidewalk on the edge and supports the Plexiglas fence idea. Mr. Lake then spoke of the liberties the public takes on his property which would be worse if the bushes were cut. Motion x Commissioner Wolfe, Jr. motioned to accept staff's recom- Ayes x x x x x x mendation to;:construtt a sidewalk at curb side. Motion 'Nay x carries. III. PUBLIC COMMENTS Karen Evarts, Chair of the City's Library-Board, addressed the Commission concerning the use of Mariners Park multi- purpose room. She reviewed the history of the building and spoke of the non - written agreement in the early years whereb the Library would have tpp priority to use the room. The Board feels their priority-has diminished over the years and they want a higher priority use now. Commissioner Taft reported the Recreation Program Committee met February 29 on.this issue and he thought their concerns were resolved to everyone "s satisfaction with the recommends tion that the•Library notify the Department if they need the facility more than three months in advance, in which -case every effort would be made to accommodate them. Chair Brenner reported the Library wanted a year's block of time on certain dates and, since there were objections, a compromise is being worked out. This item will be on the April 5 agenda, at which time a compromise by the committee will have been mutually agreed'upon and presented to the LI CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Commission. Chair Brenner directed'Mr. Deven toT-set a meeting date for the committee consisting of Karen Evarts, Mr. Deven, Commissioner Taft and herself. IV. DISCUSSION ITEMS Item #6 - Oasis Parking Requirements Oasis Parking Mark Deven advised the report provided was at the request Requirements! of-Howard Jadwin, President of the Friends of Oasis. The report addresses Mr. Jadwin's request for a signal at 5th and Marguerite not as a traffic problem but as a parking problem compounded by traffic congestion. Mr. Deven reviewed the report and the proposed options. Both staff and the-Friends of Oasis agree that an expanded parking lot is the best option to resolving the problem. Chair Brenner expressed her concern along with Mark Deven • over the impression given the Commission at their February meeting that no one,had'been receptive to the problems at the intersection. The report, including the history of the problem, proves that both Chair Brenner and Mark Deven have been working for some years on this problem. Commissioner Herberts recommended seniors from Oasis be trained and employed as crossing guards to help relieve the problem. Chair Brenner opened the meeting to Public Testimony and Mr. Jim Dunlap, 419 Marguerite, addressed the Commission. Mr. Dunlap read a letter addressed to the Commission from Angela Aber, 721 Marguerite. Ms. Aber protests the idea of a traffic signal at 5th and Marguerite but endorses a 4 -way stop. Mr. Dunlap: stated he and and his neighbors agree that a signal wouTd,create a hazardous situation due to unsafe spdeding and noise. Chair Brenner announced this subject keepszcoming back to the Commission and she would like to see the issue resolved. Commissioner Grant stated he felt added parking is the best solution and .suggested the Police Department be con- tacted for selective enforcement. • Commissioner Herberts directed staff to look into the matter of a crossing guard as soon as possible until such time as the parking Tot is completed. In addition, she suggested the Police Department be asked to enforce the intersection. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Item #7 - Corona del Mar fligh School Olympic Pool Corona del Mar High Mark Deven introduced Ralph Rodheim, representative of the School "Swim for the Gold" Committee, who addressed the Commission. Olympic Mr. Rodheim passed out a report on their project and pre- Pool sented' the background of the proposed 50 meter community pool complex to be located at Corona del Mar High School. The present pool• is too small and is 26 years old in need of $200,000 repair. The community and the School District both agree there is a definite need for a new Olympic size pool. Since this is a premiere project, the committee would like this Commission's support before addressing the City Council. Mr. Russell'Hardt of their Board of Directors addressed the Commission. He explained thenmany uses and need for a community pool which would be the only one on the east side of the bay. • Mr. Jack Hochadel, member of the Board of Directors, addres- sed the Commission and stated- they met with the Eastbluff Homeowners Association which'is in total support of the project. They have also made a preliminary presentation to the School Board and have received their approval in concept. The School District has offered one acre of land to be allocated to the project in addition to offering maintenance of the pool. A joint use agreement would be negotiated and implemented with the City. Mr. Hochadel explained the preliminary design which would include bleachers, coach's room, team room, weight,room, storage, etc.,-in addition to restrooms servicing both the pool and tennis courts. Mr. Rodheim again addressed the Commission and explained their organization, Board, community committees, logo and fund raising. There is a 3 year time frame and they hope to complete their fund raising this calendar year. The project is estimated-to cost $1.25 million and they would like an appropriation from the City of about 50 %. He pointed out that the community pool would be used jointly by the City and School District and that the services offered would be a great benefit to seniors and the disabled in addition to providing recreation swim lessons, competitive swim meets and water polo. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX the Commissioner Wolfe, Jr. explained City's budget process to Mr. Rodheim, the result of which is that the proposed project is too late to•be funded through normal procedures for next fiscal year. Director Whitley advised the City Council can make a one time appropriation out of the normal budget process. Chair Brenner and Commissioner Grant suggested they address Council and advise them they have addressed this Commission which offers their full support. Commissioner Grant recommended $625,000 be funded by the C%ty for the project subject to a strong joint use agree- ment with the School District addressing expansion and clarification of mutual use. He also suggested the Commissioners go on record as individually approving the project in concept. • Chair-Brenner then summarized the Commission's position by stating that -this Commission has reviewed-the proposed project and looks-upon it favorably and would like to see it as an action item in the future. Mr. Dave Dundas, attorney and member of their Board of Directors, addressed the Commission. He stated they will b a non - profit corporation and are in the process of filing Articles of Incorporation. Item #8 - Homeowners Association Workshop Homeowners Association Director Whitley announced that as a result of a meeting Workshop in December and Study Session in January, a series of concerns were presented to this Department as well as other Departments by the Homeowners Associations. Nothing has been done by staff at this point in time since many of the items are difficult to identify. Each concern will be addressed individually and therrespective homeowners associa- tions contacted to'clarify the problem. All responses will be transmitted to this Commission. Commissioner Wolfe, Jr. reported he attended the workshop and 42 out of a total of 92 homeowner associations were at the meeting. They did not expect everything to be re- solved, but would like each problem addressed. Commissioner Grant questioned the priority of the;)pxbblems and Chair Brenner advised this will be done when they are brought before the Commission. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Item #9 - Commission Committee Reports Commission Committee Commissioner Wolfe, Jr. reported the Capital Improvements Reports Committee met with the City Manager to discuss the proposed capital improvements as approved by the Commissioners. After reviewing the improvements, the City Manager eliminat d one restroom improvement-at Irvine Terrace Park, a study to determine the-best use of the Mouth of Big Canyon and the lights for the tennis courts at San'Joaquin Hills. He approved all other projects subject to discussion with the Public Works Director. Director Whitley will present the final figures at the Commission's April 5 meeting. Commissioner Wolfe, Jr. asked that the Mouth of Big Canyon be an action item at-the April meeting-to determine what can be done with the area and if a- special request for funds should be made. Commissioner Herberts reported the Street Tree Committee did not meet this month. They have not yet received a list of tree removals /replacements from-Mr. Brooks and asked Mr. Whitley to provide the report. Commissioner Herberts referred to the trees on Sandcastle and presented pictures of the trees six months ago which showed them to be very attractive. She stated they have been trimmed so severely that they are unattractive and requests have been made for removal. Director Whitley explained that due'to tiered construction, the residents wanted them trimmed and the homeowners associations in the-past have wanted them removed. He will gather more information for the April meeting and document the requests. Commissioner Taft reported the Recreation Program Committee met February 29. Theymet with a Library representative concerning the use of the Mariners Park multi - purpose room. It was recommended the Library give a three month advance notice for usage and if they have a specific need they should communicate that and we would try to cooperate. • There were no new spring programs. Future meetings will be scheduled in advance for program submittal to the Commission for their review and approval. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Priorities to use the Lincoln facility will follow the same procedure as with other facilities and they will work closely with the Boys Club. The committee decided not to amend I -5 as it pertains to indoor facilities and-has worked well in the past. Commissioner Wolfe, Jr. said the West Newport Homeowner Association members appreciate the fine recreation programs offered by the City. Mark Deven advised the City Council passed the Volleyball Resolution on February 22 so the process of-posting for installation and court'removals, etc. will begin. Commis'sioner-Springer reported the Oceanfront and Beach Committee did not meet. She reviewed some of the encroach- ment problems on Ocean'and suggested these sites be re- landscaped if the owners do not trim properly. • Commissioner Herberts - recommended the encroachments -be addressed as an action item. Director Whitley will pursue the matter. ' Commissioner Springer proposed a capital project be implemented that takes everything out; the area reclaimed; grass put in; and the walkway extended and maintained. Director Whitley will study this idea. During discussion•on_ enforcing encroachments, Commissioner Wolfe, Jr.,suggested this be put on the agenda for the joint meeting with the Study Session. Director Whitley will meet with Public Works and report back at the next meeting. Commissioner Grant reported'-for the Facility Evaluation Committee and passed out a maintenance list for the fields. He suggested additional facilities such as a half basket- ball court•or� tot lot be considered at Old School Park subject to neighborhood input so that it gets more usage. Director Whitley will pursue and also check out additional benches. Commissioner Grant referred to Councilman Sansone's request to consider filling in the gully and expanding the green-belt area at Grant'Howald Park. Since • this might not be feasible, he suggested pursuing a joint use agreement'to use Harbor'View School and the field during off periods. Mark Deven advised this area will be addressed at the Commission's April or May meeting. Gj Four more park signs are ready to be installed. CITY OF NEWPORT BEACH 11 0 16 arks, Beaches & Recreation Commission •..- City Council Chambers 7 p.m. INDEX Chair Brenner asked about-the status of the orientation manual and asked that it•be reviewed by this Commission so that it will be ready when a new Commissioner is seated. i Director Whitley reported in lieu parkland fees have in- creased and a Pl-anning Department report will be presented to the Commission at their April meeting. Commissioner Wolfe, Jr. reported that the Commission welcomes back Director Whitley. He also commended Mark Deven for the excellent job he did during Mr. Whitley's absence. Item #10 - Commission Liaison Reports Commission Liaison There was no report from Commissioner Wolfe, Jr. from the Reports Friends of Oasis. Commissioner Grant stated he and Rae Cohen discussed - mailing invitations prior to openings at the Theatre Arts Center. Item #11 - Status of Capital Projects Status of Capital Commissioner Grant asked for an 8J x 11 print of the new Projects youth center landscape plans. Mark Deven will provide this. Commissioners Konwiser and•Wolfe, Jr. asked to see the bids for the Oasis classroom when they are opened. Director Whitley will present them to the Commission. Item #12 - Recreation Division Recreation Division Report received and filed. Item #13 - Park and Street Tree Division Park and Street Tree Director Whitley reported he will get more information on Division the trees on Sandcastle. Commissioner Herberts gave an update on the trees at 303 Poinsettia. One tree was removed which now-Teaves plenty of parking space. Commissioner Wolfe, Jr: stated the Street Tree Committee and this Commission want a tree replaced for each removal. Director Whitley advised this is the policy followed unless there are exceptions. Commissioner Herberts reported she and Commissioner Wolfe,J . will gather a list of those addresses that need tree replacements. CITY OF NEWPORT BEACH f. J • arks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX Chair Brenner stated this matter will be brought back to the Commission for a final resolution. Item #14 - Future Agenda Items Future Ag No report. Itemsa Item V -- Communications Received Communica- tions Mark Deven summarized the Commission's and Association's Received input to Public Works on the matter of a restroom at the Wedge. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Community Service Awards Community Service Commissioner'Grant suggested a permanent wall plaque be Awards • installed in the Department''s lobby with names of those who have received the Community Service Award and /or that they be recognized in the water bill inserts. Mark Deven also suggested a. picture in the lobby of current award recipients could be displayed. Avon Street Development Avon Street evelopment Director Whitley y passed out and reviewed a memorandum from the Public Works Department on,Avon Street Geotechnical Investigation for Retaining Wa1'1 Construction. Commissioner Herberts advised she will meet with Mr. House, Director of the Environmental Nature Center, on the subject to clarify their recommendations. Director Whitley will contact the engineers for their input. The landscape plans will be reviewed by this Commission and Mr. House may also address the Commission on this project. VII. 'ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 10:25 P.M. I The agenda for this•meeting was posted on February 23, 1988 at 8:30 A.M. outside the City Hall Administration Building. l _Ty i DotTie Flohr, Secretary Item No. II CITY OF NEWPORT BEACH • Parks, Beaches and,Recreation Department DATE: March 28, 1988 TO: Parks, Beaches and Recreation'Commission FROM: Recreation Superintendent SUBJECT: Youth Basketball Special Recognition Awards Following the conclusion of the Youth Basketball'_Leagues conducted this past winter, two teams representing Newport Beach competed in Orange County tournament play as league champions. The Division "B" team from Andersen School competed March 14 -15 in Costa Mesa and Cypress against age group competition from cities throughout the County. In recognition of their achievement and participation, in the Youth•Basket- ball Program, members and parents have been invited to the Commission meeting of April 5 for the presentation of Special Recognition Awards. Department staff will recognize each player as a member of the Commission presents sealed Certificates. E Mar Deven • III Item No. '5 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: March 29, 1988 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: INSPIRATION POINT PROJECT Recommendation: 1. Approve the plans and specifications as prepared by Cunningham Design, Inc. for the Inspiration Point area; add, 2. Request the City Council appropriate $156,800 to fund the project. Discussion: The Parks, Beaches and Recreation Commission was an integral part in the concept and design competition for the - ,Inspiration Point project. The consultant selected will be providing a presentation that will describe • the project as designed. The property has been posted and notification to Ocean Blvd. homeowners in the vicinity of Inspiration Point has occurred to assure public input to the project. .J 13 FLOWERS & ASSOCIATES, INC. • CIVIL ENGINEERS 923 Olive Street Suite 4 Santa Barbara, California 93101 n LJ CONSTRUCTION COST ESTIMATE INSPIRATION POINT ACCESS IMPROVEMENT CiTY OF'NEWPORT BEACH, CALIFORNIA Item No. Item Quantit 1. Earthwork 700 2. Concrete Pathway/Walls /Ditch, Incl. rebar $14,000.00 subdrain, pervious backlill, Joints C.Y. and finishing 170 3. Drop Inlet /12" Storm Drain Lump Sum 4. Viewing Area Concrete Slab/Walls, Incl. rebar, steps, Joints and finishing 30 5. Remove & Replace existing sewerline Subtotal: Incl. cleanouts 200 Contingencies @ 15% Telephone [8051966-2224 W.O.8754 March, 1988 NOTES: 1. Construction costs of architectural features such as boulders, seating and landscape planting ,and irrigation are not Included in this estimate. 2. Construction costs of work to be done under Public Works Contract No. 2411 is not Included in this estimate. :. iL� Unit Unit Cost Item Cost C.Y. $ 20.00 $14,000.00 C.Y. 450.00 -- 76;500.00 Lump Sum 1,000.00 C.Y 250.00, 7,500.00 L.F. 27.50 5,500.00 l Subtotal: _ I $104;500.00 15,675.00 TOTAL: _ +$120,175.00 NOTES: 1. Construction costs of architectural features such as boulders, seating and landscape planting ,and irrigation are not Included in this estimate. 2. Construction costs of work to be done under Public Works Contract No. 2411 is not Included in this estimate. :. iL� A 0 n land.planning • urban design • 'landscape architecture '06 WLST 6V ISSION ST. SANTA BARBARA, CA E70s • Be7 • L80as 93105 > March, 1988 CONSTRUCTION COST ESTIMATE INSPIRATION POINT ACCESS IMPROVEMENT CITY OF NEWPORT BEACH, CALIFORNIA;.v Item No. Ouantit Unit Unit Cost Item Item Cost, 1. Boulders 30 TN $ 200.00 $6,000.00 2. Benches 7 EA 1,000.00' 7,000.00 3•. Irrigation System LS LS 2,745.10 20745:00 4. Removal of Exotic Plants 28,000 SF .10 2,800.00 S. Planting (Containers /Cuttings) 500 EA 15-OD 7,500.00. 6. Seeding (Hydromulch) 28,000 SF .10 2,800.:00, -::- 7. Supervision =KV• (Restoration Specialist) LS LS 3,000.00 3.000.00 Subtotal: $31,845.00= Contingencies a 15% 4.780.00 " - TOTAL: $36,625.00 All figures are rounded to higher $5.00 K_e_y to Abbreviations - -, EA Each LS Lump Sum SF Square Feet TN Ton California License Number 1269 Item No. 6 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: March 29, 1988 TO: Parks, Beaches and-,Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Olympic Pool - Corona del, Mar High School Recommendation: Transmit to the City Council: 1. Approval of the concept of fiscally supporting the construction of a 50 meter Olympic Pool at Corona del Mar High School. 2. Determine a level of fiscal support for City Council consideration. 3. Determine when funds should be appropriated for the project. Discussion: • The Commission has received a presentation and background material on the project to build a 50 meter pool at Corona del Mar High School. The matter is scheduled for specific action by the .Commission for the April meeting to facilitate a timely fund raising effort by the "Swim For The Gold" Committee. �J I� The attached request should be reviewed and considered by the Commission carefully to assure that the impact of the request is understood as it relates to current and future Parks and Recreation capital projects. If there are questions, please call. FOR THE GOLD March 24, 1988 Ronald A. Whitley, Director Parks, Beaches & Recreation Department City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Dear Mr. Whitley: The subject of this letter is the Marian Bergeson Aquatics Center, a 50 -meter Olympic -size community pool and ancillary facilities planned for the one acre site identified on the grounds of Corona del Mar High School. On March 1, 1988, members of the "Swim for the Gold" committee presented the plans and details of this • community- driven project to the parks, Beaches and Recreation Commission. The project received very favorable comments from the commission members at the meeting and was scheduled to be an agenda action item at the April 5 meeting. The cost of this community pool per architectural plans is estimated at $1.25 million. The purpose of this letter is to request consideration of a funding commitment by the City of Newport Beach, through the Parks, Beaches, & Recreation Department, for $625,000 divided over a two fiscal year period,'beginning July 1988 and subject to an -equrtwb- e j- otr't- use agreement. This commitment will be matched by community funds and other sources raised by the "Swim for the Gold" committee over the next 12 months. Members of our committee will be 5th meeting to answer questions additional information -- or you priaRodhim ing. Sin Ral Chairman cc : Robert Wynn RR:kh available at the April and to provide any can reach me at 557 -5100 -SWIM FOR THE GOLD' Committee for the Corona del Mar Pool Post Office Box 9016, Newport Beach, California 92660 F OR T HE GO L D CORONA DE MAR OLYMPIC POOL PROJECT PRESENTATION TO PARKS, BEACHES & RECREATION COMMISSION MARCH 1, 1988 1. INTRODUCTIONS 2. BACKGROUND & ORGANIZATION - "Swim For The Gold" 3. NEED IN NEWPORT EAST BAY -For An Aquatics Facility 4. USES - Community instructional, recreational & competitive swim; local & national waterpolo events; synchronized swimming; life saving & scuba instructions; senior - citizens programs; special olympics; boys /girls clubs; scouts; • Olympics training camps; CDMHS 7th -12th gym & competion; etc. 5. COMMUNITY ACCEPTANCE 6. DESIGN & COST STUDY 7. SCHOOL DISTRICT - Approval of site allocation & maintenance 8. CAMPAIGN ORGANIZATION 9. QUESTIONS F OR T HE GO L D SENATOR MARIAN BERGESON AQUATIC CENTER HIGHLIGHTS LOCATION: Newport -Mesa Unified School District has "donated" prime space adjacent to the tennis courts and the main parking lot at Corona del Mar High School. SIZE: Full 50 meter by 25 yards to accommodate short course and long course swimming competition, .water polo competition, 1 -meter and 3 -meter diving and swimming instruction area. USAGE: Dual school, community and competition uses with a joint use agreement available to the city. ANCILLARY Restrooms (opening to tennis courts as well), FACILITIES: showers, weight room, team room, coaches office • and storage. MAINTENANCE: Pool will be maintained by the school district. NEED: The present small and tired Corona del Mar High School pool is inadequate for the needs of the now large "east bay" area of our city. NEIGHBORHOOD: Meetings with the adjacent homeowners groups have produced enthusiastic support. COST: Costs for the facility have been estimated at $1.25 million in a design study by architects and engineers. r� U FUNDING: "Swim for the Gold" has organized committees with goals for Grants and Foundations, Commun,ity Members, Corporations, Alumni and Governmental Sources. 1 'SWIM FOR THE GOLD' Commlffee for the Corona del Mar Pool Post Office Box 9016, Newport Beach, California 92660 0 I..J 04 CUM COMMUNITY OLYMPIC POOL ORDER OF MAGNITUDE COST ESTIMATES ITEM DESCRIPTION TOTAL COST 1.0 POOL 1.1 Excavation $ 40,000 1.2 Pool, 5' -0" deck & slot drain, fixed equip 400,000 1.3 Deck, fencing, exterior storage 50,000 1.4 Pool electrical 60,000 1.5 Pool mechanical equipment 1601000 1.6 Equipment building, storage 60,000 SUB TOTAL $ 770,000 2.0 FACILITY BUILDING 2.1 Restrooms 75,000 2.2 Coach's office 35,000 2.3 Team room 50,000 2.4 Weight room 40,000 2.5 Storage room 10,000 SUB TOTAL $ 210, -000 3.0 OTHER 3.1 Bleachers $ 40,000 3.2 Scoreboard 30,000 3.3 Miscellaneous & Reserve 40,000 SUB TOTAL $ 110f-000 4.0 FEES 4.1 Architects, engineers, permits, etc. $ 160,000 SUB TOTAL $ 160,000 TOTAL $1,250,000 rem , A O co M O Z N D1 ro d it r-1 rn 0 rn 01I O O O O OC) O O O O I O O O O 00 O O O O CO n N O W m r 1-4 N O ri O O O O >1 4J •r O U U O Cl O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O lf) M O (:: Lc O Ln Lt') O Lf) O O O N N LO M N d' N 00 O N N d ct O C N r7 r-I 0 u C L ro v i r Y N O Y O C 0) N ro E U N Y N • d Y S- L) 4- - U U L ro N •r r ro d N i 4- (a d {- Y r- 4_ ro 4- S- i u •r ro N 4- Q Y O 4� 4J Q O 1 U N L N C i r .O i ro N •7 7 'O t L 41 N }a CL Y 'O O to CT ro N •r Id i r CS U O > ro C N •O N N (0 Y C S W C L I d •r O r_ L 4J N ~ CC 4- '7 ro 3 Y ro d N O Y ro O 44 O N r C .O i .a L N Y C i S N ro 41 4- O L ro 41 (A L C) O L ro N N 4- .O ro a r_ rn ro > U E N G n < 3 C N v N r N ro (0 N t (6 N .O '7 4P 4- N 'D N 4) Z L 4� (0 4J .O 4� 44 S- 7 > r r C CD •r .G) O N C O r- O •7 r- •r N C •4.1 41 1 ro O d .O i •r > 44 m W d a L 4� (0 4� O •O O) N N y N d C C 4J d Z ro 4-1 CT N N d 3 7 r ro •r W 4J •r C d V N N 44 ro i N 4J ro •r •r ro N C L E a Y C d O r N O N L N N O m 4-1 >1 r,1 p 4J 4- 4- > ro N OJ U ro 0 .0 o L 3 N d r 3 rd 'O C •r0 Z Cr 'O N L > •r r• 3 N t 4- C ro N •r C 4> d O N N O i O N 4J ro N E LL 1 (0 ,O E C C 4J L 4.1 ro E •r ro 'O cn •r •r N ro d N .O 4J d C N Z >1 d 'O Cl) U E N 41 E ro •r O_ 41 'O r• N C L O •r v 4 r 0 o) N r r iO N 4- F- S- N O O N >1 'O N 4- H U ro m L 41 ro Q Y 1 •r L O1 L 4J C ro ro 1 ro t >1 4� .0 L L1J U U (1) Si i C •r ro .O N '4- d ro N 01 4+ C N ro ro = •r 'O r 4- N 1 Q) r U N a 4- > N, C •U N 4� 4� O 4I ro d i r- CU W 3: to U U U U d K- r N •- r- N O ro to 3 O H 3 CU r r- ro r U r- r- >.G (1) 4- 4- L L L U �_N r- U —U 0 to to ro ro O > L 4J 41 C) 4J ro ro ro ro N Z 4� 1 41 .V L C O Y 3 N N N N 1 41 r }1 'O CC N d N N d 3 E 1 N C C ro C d N d 10 C C N C C E (0 N ro (U O 0= O (3) c ro c ro N l--I C1' (-+ '•-I '•-(r C 0- Q' U U CL U GL' 1r cd 1-H -i Y K Q' d c-1 N Cl) d' CI) to t\ co CT O N N M d' lid CO r-I r-I N N N H N r-i r 0 u 00 M O Z a) rn ro a J H H n. 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U a) O •r CO ro a) >4� N N "9•N O c .,,a ro i 'O G a) o m > CL a)rL ro r E N to U 4J 4J v a G •r L U Y •r Y i z ro 0 Q. N E O °V�oro .o 440 0 L 4- Y c 'O ro .-. U•r a) QO'a— 7Y a)O a)O L L L m 0 Si Lo 4 ro o r to N Q 4- a) CO O n G L L N O'rl O Lo a) •r a) w U N Q LL iv LO 0 0 • • Item 'No. 7 CITY OF NEWPORT BEACH . Parks, Beaches and Recreation Department DATE: March 29, 1988 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: PARCEL MAP, 2919 CLIFF DRIVE Recommendation: Approve in concept the proposed 30' right -of -way development and tree relocation program with the provision that when specific plans are available they they be reviewed and approved by the Parks, Beaches and Recreation Commission. Discussion: The recommended action is proposed to allow the Commission an opportunity • to review specific plans as they relate to sidewalks connecting the two public park areas and a chance to review final grades.as they relate to park properties. If there are questions, feel free to call. • d---1 / �/ f� 7 .o , j ey Item No. 8 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: March 29, 1988 TO: Parks, Beaches -and•Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Tree Removal Request - 280 Evening Canyon Road Recommendation, Authorize the removal; or deny the request to remove the parkway tree at 280 Evening Canyon Road. Discussion: The homeowner at 280 Evening Canyon, Road has requested the removal of the street tree at this property to the Street Tree Committee. The Committee denied the request and in accordance with Council Policy, Mr. Jacklin is appealing that decision. Staff has reviewed the-request and feels that root pruning can occur to • alleviate some of the meter °and water line problems. ,Additionally, the tree is a healthy, stately Coral Tree that is a valuable natural resource. F Staff encourages all Commissioners to make a field visit to enable a prudent decision to be made on this request. M R �`TA Ronald' A. Whitley e i February 29, 1988 City hall of Newport Beach Department of Beaches, Parke and Recreation 3300 Newport Blvd. Newport Beach, Calif. Gentlemens Res Coral Tree removal at 280 Evening Canyon Rd. Corona del Mar, Calif. 92625 We have been advised by Jack Brookes to put the above request in writing to your committee for your sincere consideration. There is a Coral Tree in our parkway that has been there for the last 35 years, ever since we moved here and it has become so huge that it is now a dangerous hazard. Not only to cars and people on the street, but also to our house. A couple of years ago, the roots crushed our water line and more importantly, our gas line. Our plumber, at that time, advised us to get the tree out down because it was also crushing the gas meter casing. A new gas meter was put in. It has also broken up our driveway and the new driveway is now being affected. One huge limb is dangerously close to our house and could in another high wind land on the roof. We have been in touch many times over the years with Mr. Brookes and now he advises writing to you. Your tree trimming crews trim the tree every year, but it is becoming toobig for comfort now. Your kind and prompt attention to this matter will be greatly appreciated. We hope that after this current blooming period your crews will be able to take the tree down. Thank you. �-1 S4115pelyp VOL dward J 1 in Item No. 9 CITY OF'NEWPORT BEACH SParks, Beaches and Recreation Department DATE: March 29, 1988 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and' Recreation Director SUBJECT: Park Place- Landscape Plans Recommendation: Approve or deny the request to remove trees on City property to accommodate the construction of'wall for subject development. Discussion: The Parks, Beaches and Recreation Commission reviewed and approved the conceptual plans for the Park Place development in October of 1986 (see attached'minutes). There has been confusion as to what was approved by the Commission and for this reason the developer is bringing the matter to the Commission for consideration. • If there are questions regarding this matter, please feel free to call. 1] 30 IFO'TUE DEEP e CE March 25, 1988 Mr. Ron Whitley Parks Director Parks, Beaches and Recreation Dept. City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92658 -8915 Re: Park Place Landscape Plans Dear Ron: Pursuant to our conversations this week, we are hereby sub- mitting the enclosed (previously approved) Landscape Plans for approval at the Parks, Beaches and Recreation Commission Meeting to be held on April 5, 1988. Please note, we have included the small tree along Cliff Drive, which was erroneously omitted previously, and only two of seven trees previously indicated for removal at the Westerly edge and in front of the parking lot.area: are indicated for removal now.- Per the Plan., -we will replace the trees removed with additional trees or shrubs in coordination with the Parks Dept. We concur with you that all concerned regret the confusion surrounding the Landscape Plan and particularly the approval process. Hopefully, this project will benefit the future approval process where the Planning Commission and City Council establish conditions, which may be in conflict with another City Commission or Agency. We look forward to the meeting and will convey this information to the Cliff Drive neighbors. Sincerely, J. Howar Tutt e cc: Cliff Drive Neighbors Robert E. Newberr 3 1 PARK PLACE, a California Partnership /3185 Airway Ave., Bldg. D, Costa Mesa, CA 92626/ (714) 751 -6616 October f.7, 1986 arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX III. ACTION ITEMS Item #5 - Encroachment Request, 3713 Ocean Blvd. Encroachmeni Request i x Chair Wolfe reported this item was continued for action from fed x the September 2 meeting in order that the landscaping plan x x x x x x be provided and that the sidewalk location be clarified. Ron Whitley reported the Planning Commission placed a condi- tion on the home development that the public access be directly adjacent to the curb, the result of which the present plan would have to be slightly altered. If the property owner on the southerly side moves the pathway, it would tie into the configuration. Since this is City owned property, it would be done at the City's expense and would be contingent on notifying the property owners who would als have the right of appeal. Mr. Whitley explained the encroachment process which is administered by the Public Works Department. Review by this Commission occurs when the location is a park -like setting. Mr. Whitley added that the proposed plan would eliminate liability, beautify the area and decrease the (ity's main- tenance 'responsibility. Commissioner Springer expressed her concern regarding privat owners using public property. After Mr. Whitley answered questions regarding plant material and trimming enforcement, Commissioner Taft moved the encroachment request for 3713 Ocean Blvd. be approved. Seconded by Herberts. Unanimous. Item #6 - Review Proposed Development Adjacent to Theatre Review Pro- posed Arts Center Development X, Ron Whitley passed out a report and revised set of plans to led x replace those in the Commission's agenda packet. Mr. Whitle x x x x x x explained that since this site is adjacent to a public facility and in an area used for passive recreation, the Planning Commission has requested this Commission's review and a report on the proposed development. Mr. Whitley pointed out the Theatre has a potential noise problem due to the activity in the building and intermission during performances, however, in.the past there have been no complaints. Another potential problem exists concerning automobile traffic. The Theatre seats 90 and there are only 30 parking spaces which result in.car overflow into the neighboring streets. These two concerns, i.e., potential noise and traffic /parking problems, should be made known to prospective buyers. E F r 0i I= W iV r" V it i io il= i"►'V r i arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Mr. Brion Jeannette, 470 Old Newport Blvd., who is the architect on the project, addressed the Commission. Mr. Jeannette referre&to the plan and presented a frame of pictures. He explained the view impacts which will be minimal. He met with the homeowners whose views would be affected and they agreed as to height limit, grading, etc. He will be working with the developer so that everyone's view is protected and the public area maximized. Mr. Jeannette then answered questions on site analysis, land- scaping, etc. Mr. Whitley explained that the existing trees scheduled for removal have been on the Department's list for a long time and that they should not have been planted originally. Commissioner de Boom said she felt the parking lot needs to be lit which should also be brought to the attention of the homeowners and any prospectiive buyer. I Mr. James Slack, President of the Board of Directors of the Theatre Arts Center, addressed the Commission. He invited any questions and reported that their main concern is that the owners adjacent to the Theatre be put on notice as to the nature and activity that takes place in the building. He referred to not only the normal' Theatre use but also the Board meetings, fund raising activities and box office hours. Mr. Slack reported the Board requests this Commission recommend to the Planning Commission that notice be given to prospective buyers that they want to work with everyone purchasing property. Mr. Slack further stated that they are not concerned with noise problems as much as parking problem that occur when there are performances. Commissioner de Boom suggested new owners be made aware of this although there have been no complaints. Mr. Whitley suggested such a condition could be included as a disclosure in the sales agreement. In addition, notifica- tion should be made to the Planning Commission that the view situation does not have a significant impact on the use of the facility. Commissioner de Boom motioned to approve the concept of the project and to notify prospective buyers of the possibility of the parking, lighting and noise elements that could be caused by the Theatre Arts Center. Seconded by Brenner. Unanimous. 33 0 11 • 31 Item No. 10 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: March 28, 1,988 TO: Parks, Beaches and Recreation Commission FROM: Recreation Superintehddnt SUBJECT: Library Use of the Mariners Multi- Purpose Room Recommendation: Authorize the Library Department's request to use the Mariners Park Multi - Purpose Room for educational /cultural programs for the six month period ending December 31, 1988. A report summarizing the Library Department's programming, attendance and the impact on recreation programming will be presented at the October 4, 1988 Commission meeting. Recent discussions with the Library Department have focused on some constraints experienced by the Mariners Branch regarding programs traditionally associated with quality public library systems. As a means,of providing educational and cultural activities, the Library Department has requested Use of the Mariners Park activity room on a regular basis, the first and third Wednesdays of each month. Presently, the Library Department is requesting such use through the normal facility registration process. The Parks, Beaches and Recreation Department has been scheduling use of the Mariners activity room for Library programs second in priority to Recreation activities. This practice seemed to be consistent with City Council Policy I -5 (attached),. The Policy designates Parks, Beaches and Recreation /City initiated and /or coordinated activities as the first priority. Further justification of the present scheduling is based on the--special requirements to provide self- supporting programs which will generate sufficient revenue. Programs scheduled at Mariners Park generate operating revenue which support program and administrative overhead costs associated with the 7800 Division budget. The current scheduling does not always provide the Library with its requested dates. During the winter and spring quarters, the Library had to relocate or cancel on two dates for activity room use scheduled January I - June 30. The Parks, Beaches and Recreation Department was able to relocate scheduled programs to accommodate Library uses, avoiding further cancellations. On February 25, 1988, the Recreation Program Committee met with A representative from the Library Board to discuss scheduling conflicts. The Committee concluded that the present schedule favoring-.priority scheduling of recreation classes should be maintained with exceptions for Special Events, such as National Library Week. At the Commission meeting of March *l, 1988, Library Board Chair Karen Evarts commented to the Commission that the scheduling presents problems to the Library, including promotion of activities and scheduling-of quality speakers which is regairdd up to:six months in advance. Commission Chair Brenner suggested that the scheduling conflicts required additional, study and requested staff to schedule an additional meeting, subsequently conducted with Library representatives on March 21. • E 35 -2- The recommendation allows the Commission to evaluate the Library's use, including attendance, consistency and programming.' Staff will seek alternate sites in close proximity to the Mariners area, including facilities associated with schools, churches and clubs. Since the Library request does not displace an existing program, use of alternative sites could offset the loss of activity use at Mariners. / ;Xlf, 4 (, ,/ " 7 k Deven SENT BY :NEWPORT BEACH • • 3 -21 -38 0 15 :00 MARINERS BRANCH-+ NEWPORT CENTER:# 1 CITY OF NEWPORT BEACH MEMORANDUM TO LADONNA KIENITZ FROM FRANK EASTMAN MARCH 21, 1988 SUBJECT,! USE OF MULTIPURPOSE ROOM AT MARINERS LIBRARY OUR CURRENT YEAR OF PROGRAMS BEGAN IN THE MULTIPURPOSE ROOM ON SEPTEMBER 16, 1967 WITH THE FILM "WOODY GUTHERIE ". WE HAVE BEEN HAVING A SPEAKER THE FIRST' WEDNESDAY OF EACH MONTH,, AND FILMS FROM OUR FILM CIRCUIT COLLECTION ON THE THIRD WEDNESDAY. WE HAVE HAD A VARYING AUDIENCE FOR THE SPEAKERS AND FILMS, THERE WERE SO MANY PEOPLE FOR A SPEAKER ON BACK BAY BUGS THAT WE HAD STANDING ROOM ONLY AND HAD TO TURN PEOPLE AWAY, WE AVERAGE ABOUT 25 PEOPLE PER PROGRAM. THE AUDIENCE FOR EVENING FILMS ALSO VARIES FROM A HIGH OF ABOUT 60 TO 15, DEPENDING ON THE FILM. WE ARE ALSO CONDUCTING FAMILY FILMS ONCE A MONTH ON SATURDAY AFTERNOON, ,THESE ARE CHILDREN'S FILMS WHICH WE HOPE PARENTS WILL ATTEND WITH THEIR CHILDREN, AGAIN DEPENDING ON THE FILM, WE AVERAGE ABOUT 20, WITH SOME VERY LARGE AUDIENCES IN THE 608. EACH SUMMER WE PRESENT FILMS FOR OUR SUMMER READING PROGRAM IN THE MULTIPURPOSE ROOM. THESE ARE RENTED FEATURE FILMS WHICH DRAW A MINIMUM OF 70 AND A MAXIMUM OF 160. WE AVERAGE 80 -90 CHILDREN EACH WEEK, THERE IS NO WAY WE COULD GET THIS MANY CHILDREN IN OUR LIBRARY. WE ALSO HAVE CONDUCTED SOME SPECIAL PROGRAMS FOR CHILDREN IN THE MULTIPURPOSE ROOM WHICH DRAW MORE CHILDREN THAN OUR BRANCH CAN ACCOMMODATE. THESE PROGRAMS INCLUDE THE -PETER 'RABBIT STORY HOUR, PROGRAMS FOR NATIONAL LIBRARY WEEK AND CHILDREN'S BOOK WEEK, AND HALLOWEEN AND CHRISTMAS PROGRAMS'. IF WE ARE'TO CONDUCT THESE PROGRAMS, IT IS ESSENTIAL THAT WE HAVE THE MULTIPURPOSE ROOM RESERVED WELL IN ADVANCE SO WE MAY BOOK SPEAKERS AND GENERATE NEEDED PUBLICITY, 3 �o Item 11 d CITY OF NEWPORT BEACH PARKS. BEACHES AND RECREATION DEPARTMENT P.O. BOX 176 . NEWPORT BEACH, CA 92658 -8915 (714)644 -3151 TO: Applicants for New Volleyball Court Installation FROM: Parks, Beaches and Recreation Department SUBJECT: Procedures for Volleyball Court Installation Approval The Parks, Beaches and Recreation Department is required to enforce regulations control Ting the installation of volleyball playing areas on City beaches. The regulations include the following procedures: 1. The proposed location shall not be within 50' of a private property line; sidewalk or lifeguard tower or other permanent structure unless authorized by the Parks, Beaches and Recreation Commission as an exception. • 2. Tandem volleyball courts shall have a minimum 12' of spacing between center posts. 3. Formal notification of all neighbors within 200' of the line of sight of the proposed location. Formal notification may be documented by completion of the attached form or presenta- tion of postal service receipts verifying notification by certified mail. • 4. A detailed map of the proposed location indicating the nearest street end, residential address, lifeguard tower or other permanent structure. 5. The Applicant must agree that the City is not responsible for damage to personal volleyball equipment from beach cleaning equipment or vandalism. Completed applications will be reviewed with the General Services Department, Marine Department and the Parks, Beaches and Recreation Commission. Applicants will be contacted regarding the scheduling of formal Commission consideration. 3300 Newport Boulevard, Newport Beach CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department • APPLICATION FOR VOLLEYBALL COURT INSTALLATION Name: phone Number: Address: Proposed Locati We, the undersigned residents, live within 200' line of sight of the proposed volleyball court location and have been notified of the proposed installation as described by the attached diagram. Printed Name: Signature: Address: 0 Printed Name: Signature: Address: Printed Name: Signature: Address: Printed Name: Signature: Address: Printed Name: Phone Number: Phone Number: Phone Number Phone Number: Phone Number: Signature: • Address: -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - FOR CITY USE ONLY APPROVED: APPROVED: i� Marine Department General bervices Department Q SEW POST CITY OF NEWPORT BEACH u s PARKS. BEACHES AND RECREATION DEPARTMENT ° P.U. BOX 1768, NEWPORT BEACH, CA 92658 -8915 CqC! p0 PN�P (714) 644 -3161 I FROM: Applicants for Removal of Existing Volleyball Courts Parks, Beaches and-Recreation Department SUBJECT: Procedures for Volleyball Court Removal The Parks, Beaches and Recreation Department is required to enforce regulations controlling the removal of volleyball playing areas on City beaches. The regulations include the following procedures: 1. Formal notification of all neighbors within 200' of the line of sight of the existing location. Formal notification may be documented by completion of the attached form or presentation of postal service receipts verifying notification by certified mail. 2. A detailed'map of the existing location indicating the nearest • street end, residential address, lifeguard tower or other permanent structure., 3. Applicant agrees that the location must be posted for notice of the proposed removal, including the date and time for consideration by the Parks, Beaches and Recreation Commission. • Completed applications will be reviewed with the General Services Department, Marine•Department and the Parks, Beaches and Recreation Commission. Applicants will be contacted regarding the scheduling of formal Commission consideration. 3300 Newport Boulevard, Newport Beach • Name: Address: Proposed Location: CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department APPLICATION FOR VOLLEYBALL COURT REMOVAL Phone Number We, the undersigned residents, live within 200' line of sight of the existing volleyball court location and have been notified of the proposed removal as described by the attached diagram. Printed Name: Signature:_ Address: •Printed Name: Signature:_ Address: Printed Name: Signature:_ Address: Printed Name: Signature:_ Address: Printed Name Signature:_ Phone Number Phone Number: Phone Number: Phone Number: Phone Number: Address: � 0 FOR CITY USE ONLY APPROVED: APPROVED: Marine Department General, Services Department • 11 q I CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: March 28, 1988 TO: Beach and Oceanfront Committee FROM': Recreation Superintendent SUBJECT: Designation of a "'Youth-Volleyball" Court at Corona del Mar Beach Commissioner Grant has requested staff post one volleyball court at Corona del Mar Beach as priority use for youth. It would seem appropriate to refer consideration of this request to the Beach and Oceanfront Committee and to the Youth Council. If desired, staff will prepare sample notices and regulations for the next scheduled committee meeting and discuss the potential reaction to posting of such notice's. Item No. 13 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: March 29, 1988 TO: Parks, Beaches and - Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Status of Capital Projects Carry Over Projects Bonita Creek Park Under construction; estimated completion date of 5/88. Tentative dedication date is Mary 14. Community Youth Center Under construction; estimated completion date of 6/88. Tentative dedication dates are June 18 or June 25, 1988. Committee meeting scheduled April 17, 1988. West Newport Park, . Under construction;'estimated completion date of 5/88. Dedication date determined as April 16, 1988. • Cliff Drive Park Project completed. 1987 -88 Projects Lincoln School Athletic Facilities q1 Project design being developed. Backstop for Eastbluff Park Installed; project complete. Fencing at CYC Installed; project complete. Bowlinq Greens, Sidewalk Repair. Project completed. Oasis Classroom • Construction contract awarded. 0 0 q3 -2- Newport Island Landscape plans completed; informal-construction bids being pursued. Channel Park Bild package being: prepared by Public Works Department. TAC Electrical Electrical design submitted for final plan check. Item No. 14 RECREATION DIVISION • MARCH, 1988 PROGRESS REPORT Special Interest Activities 'Spring program registration began with a rush on March 14 and has continued at a strong pace through the week of March 28. As usual, fitness classes are recording high registration for-adults; the gymnastics program has increased over the winter quarter, with classes filled through the "C" Session. An additional afternoon of gymnastics cl.asses has been scheduled on Tuesdays in the Lincoln Gym. Tennis registration is also strong, with children's classes all receiving the required registration. After recording the largest attend- ance total thus far for one quarter., enrichment classes will be scheduled at Harbor View and•Newport- Heights in•the spring. Youth Activiti With the conclusion of the youth basketball season and County playoffs, the Department is promoting the annual Track and Field Meet at all five elementary school sites. The Meet is scheduled for Friday,evening, April 22, at Davidson Field. Playground staff is preparing for the annual Easter Egg Hunt at Eastbluff Park on Saturday, April 2, beginning at 10:00 A.M. A full schedule of entertainment will be included in the festivities. Two Department employees recognized personal and professional achievement during the month. Recreation Leader Mary Jones competed in the women's wheelchair division of.the Los Angeles Marathon. Although •disappointed with her time; Ms. Jones was the leading competitor from Orange County and achieved the seventh best time in her Division. Recreation Supervisor Dan Iwata finished his term as President'of the California Parks and Recreation Society, District X. In recognition of his commitment to the profession which culminated with his service as the District President, Mr. Iwata received the Coveted Merit Award, the highest professional award for parks and recreation practitioners conferred at the District level. Past Coveted Merit Award winners have included Director Ronald A. Whitley. Sports /Aquatics As the winter basketball season ended for 42 teams, the spring basketball season began for 52 teams, the highest registration ever for basketball. Winter softball will continue at Lincoln and Grant Howald Park through April 8. The'spring /summer softball league began accepting registration on March 28 following a bulk mailing of 350 applications; over 225 teams are expected to register by April 22. Spring sailing and surfing registration has enrolled 620 participants through March 28. The Department is planning a cooperative program agreement with the Eastbluff Boys Club'to promote cost effective use of'the Corona del Mar High School pool this summer, thus offering two locations for lesson and recreation swim. Seniors In addition to the usual schedule of da•ily,, weekly and monthly activities, two events occurred in March which are of major significance to Oasis and Senior Services •throughout the City. On-March-21, the new Friends of Oasis Board elected their executive officers for 1988 -89. Returning as President is Charles McCann; 1st Vice3r-estdeat _, -Roy_d—Sti]lingsa -2n_d —Uc-e Fnes�dent Jim Delamater; Treasurer, Matt Hall; Recording Secretary, Fern Torrance; Corresponding Secretary, Anthony Mente. -2- On March 3, an interview panel composed of two outside professionals and two members •of the Friends of Oasis, Ed Williams and Jim Delamater, interviewed ten applicants for the vacant Recreation Supervisor position. On March 17'final interviews occurred with the three finalists and the Recreation Superintendent and Director. After again consulting with Friends Ed Williams and Jim Delamater, the position was offered to Celeste Jardine - Haug.. -. Ms. Jardine- Haug's impressive professional and educational background, including past employment with the New York City Department on Aging and a Masters in Gerontology from�the University of Southern California, made her a unanimous choice between the City and the Friends. The selection process extensively involved the Friends of Oasis, and staff appreciates the intelligent and thoughtful input by all members, particularly Ed Williams and Jim Delamater. Ms. Jardine -Haug will begin full time employment on approximately May 9. The Friends' schedule for April• is attached. n U • 9S ro I�r •r C ;� 0 UYdJ U COD C O U Cl) = � £ 3 2 m v 1 i C �I Qa+J 0 o °Ef .� i � G � i � f 1 Nom• { r w rout > 0 a) , o o, , • iiVt ZK Q � z W W y m ^m v m ^ U Q � a- 9 ? ?, W W a- 9 ? ?, W Item No. 15 PARK AND STREET TREE DIVISION . MARCH, 1988 PROGRESS REPORT Our Park Crews performed the following tasks in addition to normal main- tenance during the month of March: Peninsula Park (Picnic Area Preparation work done for extension of lawn areas: 1. Removed plants and trees and regraded'. 2. Installed soil mix and graded. 3. Relocated irrigation sprinklers where needed for lawn coverage. 4. Installed four (4) 8' x 10' concrete slabs for picnic tables. 5.. Seeded and top dressed lawn areas. Installed Park Signs for the Following Parks: 1. Bayside Park (2) 2. Begonia Park (1) 3. Eastbluff Park (1) Installation of New Shrubs and at Following Locations: 1. Cliff Drive Park - California native plants on slope areas. • 2. Fire Department Headquarters - Landscaped parking lot planters. 3. Ensign View Park - Landscaped telescope area. 4. Beek Park - Planted more plants in shrub areas where needed. 5. Bayview Park - Planted more groundcover (Lantana) on slope. Our Street Tree Division performed the following: Trimmed 703 trees. Planted 19 trees.. *Removed 8 trees. Root pruned 3 trees. Completed 23 Work Requests. Corona del Mar area is being trimmed this month. *Trees were removed at the following locations: 3/3/88 - 521 W. Bay Per Street Tree Committee 1 Ficus 3/3/88 - 1606 Santiago Per Jack Brooks 1 Coral 3/3/88 - 303 Poinsettia Per Street Tree Committee 1 Pepper 3/3/88 - 1943 Port Albans Per Street Tree Committee 1 Pear 3/3/88 - 1212 Berkshire Per Street Tree Committee 1 Chestnut 3/3/88 - 2120 E. Ocean Dead Tree 1 Cupania 3/11/88•- 1806 Tradewinds Tree Down 1 Tristania 3/17/88 -1627 Port Sterling Dead Tree 1 Pear • Jack Brooks ��� r Item No. 17 City Council Meeting February 22, 1988 Agenda Item No. CITY OF NEWPORT BEACH TO: City Council FROM: Planning Department F -2 (a) SUBJECT: In -Lieu Park Dedication Fees Revised Eastbluff Park Appraisal Report regarding the updated appraisal of Eastbluff Park and the adoption of a resolution certifying the cost per acre to be used in assessing in -lieu park dedication fees. Sueeested Action If desired, adopt Resolution No. _ establishing $612,833 as the cost per acre to be used in assessing in -lieu park dedication fees. Back rg ound • On May 23, 1977, the City Council adopted the Park Dedication Ordinance which established a standard of five acres of parkland for each 1,000 population expected to reside in a proposed subdivision. Subsequently, in August 1983, the City Council amended the Park Dedication Ordinance to be consistent with California State law, and revised the standard to three to five acres of parkland for each 1,000 population expected to reside in a proposed subdivision. If the subdivision contains fifty parcels or more, the subdivider may dedicate land and /or pay an in -lieu fee equal to the total park requirement. If the subdivision contains less than fifty parcels, the subdivider, must pay an in -lieu fee equal to the value of the parkland required for dedication. The value of the parkland is defined as the "median fair market value per acre" of parks in the City: Past Appraisals On December 20, 1978, the City Council authorized the firm of Charles P. Wadsworth, M.A.I., to perform an appraisal of Eastbluff Park to establish the median park value per acre to be used in computing in -lieu fees. The appraisal, completed in March 1979, established a value of $2,250,000 for the 13.87 acre parcel. The value was equivalent to $162,221 per acre which was subsequently established by the City Council as the value to be used in administering the City's Park Dedication regulations (Resolution No. 9542, adopted April 23, 1979). Resolution No. 9542 provided that the cost per acre be reviewed and ad- justed, if necessary, every three years. Therefore, the next review would not have occurred until the Spring of 1982. However, because of the rapid and dramatic escalation in real estate prices over the following two years, q� t x:7 TO: City Council - 2. it was felt by staff that an earlier than scheduled review and adjustment in value was warranted. On April 27, 1981, the Planning Department authorized the firm of Charles P. Wadsworth, M.A.I., to update the original appraisal. The appraisal, completed on June 25, 1981, established a value of $4,140,000 for the park site, and represented an increase in value of 848 since March of 1979. That figure represented a median value of $298,486 per acre of City -owned parkland which was subsequently established by the City Council as the value to be used in administering the City's Park Dedication regula- tions (Resolution No. 11036, adopted August 24, 1981). Similarly, Resolution No. 11036 provided that the cost per acre be reviewed and adjusted, if necessary, in the following •three years. Pursuant to this stipulation, on January 16, 1984, the Planning Department again retained Charles P. Wadsworth, M.A.I., to update the appraisal of Eastbluff Park. Completed on April 20, 1984, the appraisal established an overall value of $6,200,000 for the park, setting a median value of $447,008 per acre of City -owned parkland. That overall value represented an increase in value of 49.88 since August of 1981, and 175.68 since the original appraisal in March 1979. Once again, the City Council (Resolution No. 84 -50) established this median value per acre of City -owned parkland as the value to be used in administering the City's Park Dedication regulations, and ,provided for review (and adjustment, if necessary) of this cost per acre valuation three years from the resolution's adoption. Current Appraisal To keep current with property appreciation, and pursuant to Resolution 84- 50; the City Council authorized staff to retain the services of an appraiser to make current the approval of Eastbluff Park. On August 21, 1987, the Planning Department again retained the firm of Charles P. Wadsworth, M.A.I., to update the 1984 park appraisal. The current appraisal, completed on November 23, 1987, and transmitted to the City on January 25, 1988, assumes (as in the last three appraisals) the highest and best use of the property is for residential development. A density of ten dwelling units per acre is also assumed. It establishes a value of $8,500,000 for the park and represents and increase in value of 37.18 since June of 1984, and 277.88 since the first appraisal in 1979. For the purposes of the City's Park Dedication Ordinance, this value now represents a median value of $612,833 per acre of City -owned parkland. As used in assessing in -lieu park fees for residential subdivisions, this value will result in approximately $6,894 per dwelling unit. Certification of Appraisal Results, If the City Council concurs with the results of this appraisal, a resolution has been prepared establishing the figure of $612,833 per acre as the basis for assessing in -lieu fees. q J • • T0: City Council - 3. Respectfully submitted, PLANNING DEPARTMENT JAMES D. HEWICKER, Director By BREYF B. ERO Associate Planner BBB :jm C \CCSR \INLIEU.PRK Attachments for City Council Only: P 1. Eastbluff Park Appraisal Report. 2. Resolution No. , establishing the City In -Lieu Park Dedica- tion Fee, and rescinding Resolution No. 84 -50. f� RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING THE IN -LIEU PARK DEDICATION FEE PURSUANT TO SECTION 19.50.070 OF THE NEWPORT BEACH MUNICIPAL CODE AND RESCINDING RESOLUTION NO. 84 -50. WHEREAS, Chapter 19.50 of the Newport Beach Municipal Code establishes a standard of three to five acres of parkland for each 1,000 population expected to reside in a proposed subdivision; and WHEREAS, in subdivisions containing less than 50 parcels the subdivider must pay in -lieu fees equal to the value of the parkland required for dedication; and WHEREAS, the City has retained a qualified appraiser to update and establish the median park value per acre to be used in computing in -lieu fees; and WHEREAS, the appraiser has placed a value of $612,833 per acre as the median value per acre of City -owned parkland to be used in assessing in. lieu park fees for residential subdivision; and WHEREAS, Resolution 84.50 previously establishes said fee, which Resolution is to be superseded and rescinded hereby; and WHEREAS, the City Council has reviewed the appraisal report and determines said amount to be appropriate, NOW, THEREFORE, BE IT RESOLVED the the City Council of the City of Newport Beach does hereby establish the amount of $612,833 as the cost per acre to be used in assessing the in -lieu park dedication fees pursuant to Chapter 19.50 of the Newport Beach Municipal Code. BE IT FURTHER RESOLVED that said cost per acre shall be reviewed and' adjusted, if necessary, at least every three years from the date of adoption of this Resolution to keep current with property appreciation. BE IT FURTHER RESOLVED that Resolution No. 84 -50 be and hereby is rescinded. ADOPTED this _ day of - , 1988. ATTEST: • CITY CLERK C \BBB \INLIEU.PRK 51 MAYOR I • Item No. 18 March 28, 1988 CITY COUNCIL AGENDA ITEM N0. F -3(a) TO: CITY COUNCIL FROM: Public Works Department SUBJECT: CONSTRUCT CLASSROOM AT OASIS (CONTRACT 2663) RECOMMENDATION: 1. Award Contract 2663 to Coastline Construction of Laguna Hills in the total amount of $118,800. 2. Authorize the Mayor and City Clerk to execute the contract. DISCUSSION: • The 1987 -88 budget contains an appropriation of $165,000 from the Parks and Recreation Fund to construct a new classroom on the OASIS north wing for arts and crafts instruction. On March 16, 1988, the City Clerk opened and read three bids for the contract: Bidder Amount Bid 1. Coastline Construction $ 118,800 Laguna Hills 2. Multi- Construction, Inc. 126,137 Orange 3. Southern California Builders '137,000 Mission Viego A fourth bid, received after time was called was returned unopened. The low bid is 15% under the engineer's estimate of $136,800. • 5), 00 The contractor has,not worked for the City before. He is properly licensed and bonded. The proposed classroom building is a one -story structure of approx- imately 1440 square feet of floor area, similar in nature to existing classrooms at OASTS. The project budget is as follows: Design $ 15,000 Construction contract 118,800 Testing, etc. 5,000 Miscellaneous & contingencies 8,200 TOTAL 47,000 The plans were prepared by Ron Yeo, FAIA Architect, Corona del Mar. The estimated date of completion is July 31, 1988. aV- 6, 7 • Benjamin B. Nolan Public Works Director BBN:kp Attachment • 53 Ronald W. Whitley Parks, Beaches and Recr tion Director a 111 i I I I I %-,# I I I I lu 31 1 z tu UL lk DI I I I lu 31 1 z tu UL lk zo '7 = ez- New ort Beach Administration Building, 3300 Newport Boulevard Newport-Beach. DECLARATION OF POSTING- ,Posted. by: ± -i+• r - lip M. r •'. _ On r�Pr� � i. _ _ ..,.yen l� }� ,i: ,under penalty of perjury, I posted _ Mo. Day Year Time the Agenda for the Parks, Beaches and Recreation Commission meeting of ; pursuant to the Brown Act Amendments (effective January 1, 1987), on the City Hall Bulletin Board located outside of the City of . New ort Beach Administration Building, 3300 Newport Boulevard Newport-Beach. ,Posted. by: ± -i+• r - lip M. r •'. _ .. • , r�Pr� � i. _ _ ..,.yen l� }� ,i: _ 1.'Il.,a : • _ .�...�•' � �r..y..i m�r..n.... .. � r ..ren.mn.crw..- �r.n.r.. ... r._. -..� - ......�....- -.-... � -.._ ... _.- 1'w'ti^.. •