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HomeMy WebLinkAbout06/07/1988 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH Motion Ayes 3 arks, Beaches & Recreation Commission June 7, 1988 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Tree Main- tenance Supt. Mark Deven, Recreation Supt. Dottie Fiohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to Order Call to Order The meeting of the Parks, Beaches and Recreation Commission was calldd to-order at 7:00 P.M. Item #2 - Roll Call Roll Call Roll call was taken. Commissioners Brenner, Grant, Herberts Konwisdr, Springer and Wolfe, Jr. were present. Commissione Taft was absent. Item #3 - Approval of Minutes Approval of Minutes :. x Commissioner Konwiser moved the'minutes of the May 3, 1988 x x x x :: x meeting be approved. Unanimous. _Item #4 - Adoption of Agenda.: Adoption of Agenda The agenda was adopted as presented with the addition of Walk Through of Grant Howald Park/Harbor-View School, Ocean Boulevard Encroachments, and Cliff Drive Park /Wetlands II. PRESENTATION OF YOUTH TRACK AND FIELD AWARDS Chair Brenner turned the meeting over to Mark Deven who announced that the Annual Youth Track and Field Meet held on April 22 was a big success. Mr. Deven thanked the Newport- Balboa Rotary'Club for the outstanding job their volunteers did in training and supervising officials, timers and scorers. This Meet also provided a cultural exchange with the City's Sister City, Okazaki, Japan, who donated the trophies for the most valuable female and,male athlete. We are also in the process of comparing scores of the City's Meet and Okazaki's Meet. Mr. Terry Zimmerman of the Newport - Balboa Rotary Club Presented individual trophies to Erin Stoval and Joey Miller which were awarded on a point performance system. Director Whitley and Chair Brenner each thanked Mr. Zimmer- man for all the help and effort provided by the volunteers of the Rotary Club. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX III. ACTION ITEMS Item #5 - Beach Volleyball, Applications Beach Volleyball Mark Deven reviewed the volleyball posting procedure and Applications applications received for court installation at Fern Street/ West Ocean Front and Marinapark (1770 W. Balboa Blvd.). The two locations were reviewed with the Marine and General Services Departments and it is staff's recommendation they be approved for installation. Residents within 200' of the proposed courts were also notified and two comments were received after the agenda was mailed. Mr. Griffith, 6808 Ocean Front, supported the Fern Street /West Ocean Front location. Beverly Rainbolt, a Marinapark resident at Space 10 -A, favored the alternate location at Space 8 -A. Chair Brenner opened the meeting to Public Testimony. Jean Peake, 1770 W. Balboa, Space 8 -A, addressed the Commission. She stated the residents are in favor of keeping the existing court which has been there about 14 years. The net is only up when it is in use and there are no view problems. Mark Deven reported the General Services Director recommende the court be moved 41 away from the fence to facilitate beach cleaning. Ms. Peake advised there would be no objections to this alternative. Beverly Weinfurtner, 1770 W. Balboa, Space'10 -A, addressed the Commission and stated she is in support of the present court location since there have never been any problems. Motion x Commissioner Wolfe, Jr. motioned to' approve the instal la- Ayes Y x x x x x tion of volleyball courts at Fern Street /West Ocean Front and moving the Marinapark Space 10 -A location. Unanimous. Item #6 - St. James Street Median Island St. James Street Director Whitley reported there have been requests for.the Median City to assume-the maintenance responsibility for St. James Island Island, a small median at the Cliff Haven'deveiopment. This would be a small maintenance item of minimal cost to the City, however, by Policy, the Department cannot perform the work since it is presently identified as-the homeowner Lt CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX association's responsibility. Policy I -4 lists similar areas grandfathered in as exceptions for the City's responsibility. To include St. James Island would require an amendment to the Policy. Commissioner Grant questioned if, in fact, the island wasn't already a City responsibility; it is surrounded by public property and there is no real association, nor does the informal association own'any property. Chair Brenner opened the meeting to Public Testimony and Mr. Mike Taylor of the Cliff Haven Homeowners Association addressed the Commission. Mm Taylor reported the Associa- tion spent $1,500 refurbishing the median and neighbors have been maintaining it. The Association is asking that the City mow and edge the area and they will water it. Mr. Joseph McCarthy, 734 St. James Place-, addressed the Commission. He reported his neighbor used to take care of the island but he is doing it now and would appreciate any help the City can give them. Director Whitley stated this might be a precedent setting situation, howev' 6r, any area requested for City maintenance would be reviewed on an individual basis. Motion x Following a brief discussion, Commissioner Konwiser '•Seconded x motioned the City amend City Council Policy I -4 so as to Ayes x x x x x x allow City maintenance of St. James Island median. Seconded by Grant. Unanimous. The Commission determined that in the meantime the City will mow and edge. By amending the Policy, however, the island will be the total maintenancb - responsibility of the city. Director Whitley will transmit the•Commission's decision to the homeowners association. Item #7 - Tree Removal Appeal - 527 Hazel Drive Tree Removal Director Whitley reported Mr. Stephen Prough, 527 Hazel Appeal Drive, is appealing the Street Tree Committee's decision to retain the two street trees. Commissioner Wolfe, Jr. stated he felt the trees are an asset to the street and present no liability problems, 5 however, he recommends they be trimmed. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Commissioners Konwiser and Grant felt that although no liability exists; the trees are out of proportion to the 71 street scene and should be replaced. Chair Brenner and Commissioner Springer agreed the trees should first be trimmed,; then their removal could again be reviewed at the next meeting., Motion x Commissioner Wolfe, Jr. moved the trees at 527 Hazel Drive Ayes x x x x K x be retained and trimmed before the Commission's July 5, 1988 meeting, after which time they will again be reviewed. Unanimous. Director Whitley will notify Mr. Prough of the Commission's decision. Item #8 - _Beach Playground Equipment Beach Play - ground Director Whitley reported staff recommends the request for Equipment replacement swings on the Ocean Front at 11th Street be referred to the Oceanfront and Beach Committee for their review as to liability, precedent, funding, etc. He pointed out that.the swings were rusty and deemed to be unsafe. The City assumes liability by allowing them to be there as It does on al'1 playground equipment in the City. Commissioner Herberts suggested the equipment be re- chained and new wood chairs /seats be added. Chair Brenner stated her opinion is'that since the beaches serve as parks for residents during the winter months, there is a definite need for play equipment and recommended that when the committee meets, they also consider present and future locations for play equipment on thelbeach. Commissioner Konwiser suggested the swings be removed during the summer when they present more of a hazard due to con- gestion during the summer months. Motion ' Commissioner Wolfe, Jr. motioned this item be referred-to -Ayes x x x x x the Oceanfront and Beach Committee to be brought back to this Commission at their July 5, 1988 meeting. Unanimous. Item #9 - Mariners Park Name Change_ Mariners Park Name Director Whitley reported additional letters and petitions Change have been received requesting Mariners Park be renamed A. Vincent Jorgensen Park as a memorial for his many services to the community. Requests have also been received to have VJ the dedication at the Annual July 4th Celebration at the park, CITY OF NEWPORT BEACH arks, Beaches, & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Chair Brenner opened the meeting to Public Testimony. Mrs. Barbara de Boom, 1743 Bayport Way, addressed the Commission and strongly urged the name change since Mr. Jorgensen was so active throughout the City. Mr. Jim de Boom, 1743 Bayport Way, addressed the Commission and presented more petitions favoring the name change. He noted the different areas Mr. Jorgensen was actively involved with, such as the arts, YMCA, church and Hoag Hospital. Commissioner Herberts stated she has received suggestions that the Commission first receive input from the Mariners -Community Association and Library Board before making a decision. She pointed out the confusion that might occur by renaming the park inasmuch-as the area includes Mariners School, Mariners Library and Mariners Fire Station and - suggested one alternative might be to rename the multi- purpose community building. ' Commissioner Konwiser referred to the name recognition factor and agreed that input from the Mariners Community Association is needed. Commissioner Wolfe, Jr. agreed -and added it would be a diss'ervice'to Mr. Jorgensen if the park were renamed and stil'1 referred to as'Mariners Park. Commissioner Grant recommended the Mariners School PTA also be consulted and involved. Due to cost implications, he suggested other alternatives be pursued. It was suggested by Chair Brenner that input from the community be obtained at the forthcoming July 4 celebration. Mark Deven will transmit this suggestion to the July 4th Committee. Commissioner Springer opposed the name change since she felt a name change.should be reserved for someone who contributed directly to parks and recreation within the City of Newport Beach. Motion x Commissioner Grant motioned to support in concept the Ayes Y x x x x x memorialization of Mr. Jorgensen but that more input be obtained from the Mariners'Community Association, Library Board and Mariners School PTA. Review would then take place on a policy level with other alternatives pursued. Unanimous. Director Whitley will notify the Association, Library and Mariners School PTA. �1 Motion Ayes x CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission City Council Chambers 7 p.m. INDEX Commissioner Grant asked that a written policy be developed for requested name changes such as the one recently submitted Item #10 - Proposed Bond Issue Proposed Bond Issue Director Whitley reported that after reviewing this matter, staff recommends,the'bond'issue not'be submitted for the November, 1988 ballot since promotion, identification of sites for acquisition, committee formulation, etc., are a long process for the election to be successful. He suggested looking at the November,-1989 general election which would cost less and give an appropriate amount of time to put the package together with a better chance of success. Commissioner Grant suggested a review of the open space and Implementation plan fl rst be completed. Funding should be addressed and homeowners associations input provided so a list identifying sites that meet the community's needs could be finalized. Commissioner'Grant also suggested that it is important to not only provide funds for specific sites and improvements, but also to provide "reserves" for those areas that are park deficient but where sites are not et identified, and he gave.the Clay Street request as an example. x Commissioner Wolfe, Jr. motioned to approve Councilman x x x Turner's idea to place a bond issue on the ballot in 1989 for the acquisition of open space and/or improvement of park land, and that Council be asked to name-a Steering Committee so that work on the issue can proceed. Unanimous. Item #11 —Kite Flying in Public Parks Kite Flying in Public Director Whitley referred to the report submitted and stated Parks it is staff's recommendation to refer the matter to the Recreation Program Committee to report back to this Commission. He reviewed dissent and flight patterns around the John Wayne Airport and pointed out that should an Ordinance be passed prohibiting kite flying in public parks, enforcement would be both difficult and costly. Chair Brenner opened the meeting to Public Testimony and Mr. Michael'Donnelly, 310 E. Balboa Blvd., addressed the Commission. Mr. Donnelly, a member of the American Kite ssociation, said they were planning to have a kite festival at Peninsula Park. He called the John Wayne Airport and ound they will not be in a restricted area. Mr. Donnelly eviewed the restricted lines and safety oriented kites that re made today. He also pointed out that the Palo Alto in- cident was a result of misuse of equipment. CITY OF NEWPORT BEACH Motion Ayes Motion Ayes I arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Mr. Stephen Kent, 615 Clubhouse, addressed the-Commission. Mr. Kent is a member of the-American Kite Association, owns Kites, Inc, at the fun Zone, and is also a pilot. Mr. Kent reported kites in the Peninsula Park area are 5,000 - 10,000' away from planes and there are never rolls over 500'. Small planes are restricted to 1,0001. x Commissioner Wolfe, Jr. moved to refer this matter to the X x x x Recreation Program Committee and to solicit-input from the individuals involved. Unanimous. Chair Brenner announced this item will be on the August 2, •1988 agenda, Item #12 - Boogie Boards - 41st Street Boogie Boards - Director Whitley referred to the letter in the agenda packet 41st St. addressed to the City Council concerning problems with , boogie boarding at 41st Street. Chair Brenner suggested uses of the beach, including scuba diving, be included in this review and addressed as to liability, authorization of use, etc. x Commissioner Wolfe, Jr. moved this matter be referred to the x x x x Oceanfront and Beach Committee with specific attention to all the uses of the beach. Unanimous. Director Whitley advised representatives from the Marine and Business License Departments be present at the Committee meeting. Item #13 - Determine Agenda Items - Joint Meeting with City Determine Council - June 27,,1988,.2:00 P.M. Agenda Items - Director Whitley suggested the Commission address the future Joint bond issue at their joint meeting with Council. He offered Meeting with to prepare a general outline. City Council Commissioner Wolfe, Jr. suggested an overview of the issues the Commission has dealt with be-presented to Council. Commissioner Herberts stated she would meet with the Park and Tree Maintenance Superintendent regarding the tree program to determine if this should be presented to Council, perhaps in memorandum form. It was agreed to discuss the bond issue also. IV. PUBLIC COMMENTS Mrs. Eileen Cirillo, 2201 Ara•lia Street, addressed the CITY OF NEWPORT BEACH a arks, Beaches & Recreation Commission Page 8 City Council Chambers 7 p.m. INDEX Commission and handed out-her report concerning er request to remove the Brazilian Pepper Tree in the parkway at 2201 Aralia. She is appealing the Street Tree Committee's decision and is asking for removal and replacement at her expense. She pointed out that she is relandscaping and.it is difficult to grow anything due to the size of the tree and A is roots. The-sidewalk is lifting; there is a crack in the driveway and curb in addition to standing water in the gutter. Chair Brenner thanked Mrs. Cirillo for going through the proper process. If not resolved by the Street Tree Committee, the matter will be addressed at the July 5, 1988 Commission meeting. V. DISCUSSION-ITEMS Item #14 - Commission Operations Manual Commission Operations Director Whitley presented the new-Commission Operations Manual Manual which, he explained, is very flexible in that addi- tions and deletions can easily be implemented. Identification and description of committees will be addressed at the July 5 meeting and will then be included in the manual. Commissioner Grant suggested a Study Session be held after new Commissioners are seated so that they can be oriented and goals /objectives developed and defined. Chair Brenner thanked Director Whitley for the excellent manual. Item• #15 - Proposed Park -'West Newport Heights Proposed Park - West Director Whitley advised the report included in the agenda Newport packet is for the Commission's information. Heights Item• #16 - Government Code Section 84308 Government Code Sec - Director Whitley reported Government Code Section 84308 is tion 84308 for the Commission's information. Since the Commission expressed confusion over the memo, Director Whitley will ask Carol Korade to-simplify and clarify it for the 'Commission's July 5 meeting. Item #17 - Beach Restroom Replacement Program Beach Restroom Director,Whitley reported the Status Report from Public Replacement Works is for the Commission's information. Program CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX Commissioner Wolfe, Jr. requested a written report from Public Works on a restroom at the end of the Santa Ana River Jetty. Director Whitley will transmit to Public Works. Item #18 - Sidewalk Replacement Program Sidewalk Replacement Director Whitley reported the Public Works report was•on the Program May 23 City Council agenda and this is for the Commission's information as to'sidewalk, curb and gutter replacement in Harbor Highlands. Jack Brooks advised City staff is root pruning and putting in root barriers in order to try to save'the trees. Item #19 - Boat Launching facility Boat Launching, Director Whitley reported the Marine Director's memo to Facility Council is for the Commission's information. It states the reasons why they are no'longer pursuing a boat launch facility at De Anza but will continue to pursue other locations. the'Commission asked to be updated on their search. Item #20 - Commission Committee Reports Commission Committee a. Capital Improvements : 'Director Whitley reported Reports Council will be considering capital projects at their June 13 meeting. "Swim for the Gold" will also give their presentation on that date. Director Whitley will have the City Manager's report on June 9 and will mail it to the Commissioners. b. Street Tree - Commissioner Herberts reported the Committee did not meet this month. Cliff Drive Park /Wetlands - Commissioner Herberts re- ported she got the original grant deed dated 1929. This was given to the City under the condition that the property be used for-public parkland only. Director Whitley advised a parking area would be acceptable if it is for a park. c. Recreation Program - Commissioner Springer reported they did not meet this month. d. Oceanfront and Beach - Commissioner Springer announced (� the Committee will meet on June 9 at 3:30 P.M. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 10 City Council Chambers 7 p.m. INDEX Commissioner Springer handed out and reviewed their report on Ocean Blvd. Encroachments. Director Whitley stated he and Jack Brooks will look at them individually to determine if they-are on private or City property. Commissioner Springer suggested getting the City Attorney's opinion on reclaiming property if violations of encroach- ments are not complied with. Director Whitley and Jack Brooks will report back. e. Facility Evaluation - Commissioner Konwiser passed out his report and questioned the missing slide•at Begonia Park. Jack Brooks advised the new slide was too fast and hazardous; another slide will be put in. Mark Deven briefly reviewed liability factors and safety precautions of playground equipment. Director Whitley was asked to create a method of tracking facility evaluation requests to insure their completion. f. Budget - No report. g. Chair's Report - No report. Item #21 - Commission Liaison Reports Commission Liaison a. Friends of Oasis - Commissioner Wolfe, Jr. reported he Reports had a meeting with the new Recreation Supervisor, Celeste Jardine -Haug. Out of this meeting came his concern for the'lack of attention to more human services to be provided for those older citizens in frail health. He will be working closer with Ms. Jardine -Haug to develop this area for more discussion. b. Friends of the Theatre Arts Center - Director Whitley met with Rae Cohen and Councilman Turner to start the tree approval process at the Theatre Arts Center. Item #22 - Status of Capital Projects Status of Capital Director Whitley announced all the carry over projects are Projects almost complete. The dedication date for Bonita Creek Park is June 18 and the Community Youth Center'will be dedicated July 9. Commissioner Wolfe, Jr. said the West Newport Association �pd✓ was pleased with their park dedication on June 4. CITY OF NEWPORT BEACH 0 arks, Beaches & Recreation Commission. Page 11 City Council Chambers 7 p.m. INDEX Park and Street Tree Division Recreation Division Commissioner Grant stated there are bumps on the field at Bonita Creek Park which should be fixed. The Community Youth Center looks great, however, dust on the parking lot should be controlled. Walk Through at Grant Howald Park /Harbor View School - Commissioner Grant reviewed his walk through with Council- man Sansone. They suggested access from the Youth Center to the school be opened up in order to use the athletic field. Director Whitley wild investigate the matter. Commissioner Grant advised the turf at Grant Howald field needs work. Commissioner Herberts stated the Horace Ensign playground needs refurbishment and suggested Eucalyptus Citriodora be planted outside the fence. Director Whitley will investi- gate the matter. Item #23 - Park and Street Tree Division Report received and filed. Item, #24 - Recreation Division Mark Deven announced the Department is exceptionally busy with summer registration and the Corona del Mar Run on June 11. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS VIII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 10:32 P.M. The agenda for this meeting was posted on•June 1, 1988 at 8:45 A.M. outside the City Hall Adminis- tration Building. >�G Dottie F1ohr; Secret Park and Street Tree Division Recreation Division