HomeMy WebLinkAbout08/02/1988 - PB&R CommissionMotion
Ayes
CITY OF NEWPORT BEACH
Parks,
Item No. 3
Beaches & Recreation Commission
August 2, 1988
City Council Chambers 7 p.m. INDEX
Ex- Officio Member Present: Ronald A. Whitley
Staff Present: Jack Brooks, Park and Tree
Maintenance Superintendent
Mark Deven, Recreation Super-
intendent
Dottie Flohr, Secretary
I. PROCEDURAL MATTERS
Item #1 - Call to Order
Call to
Order
The meeting of the Parks, Beaches and Recreation Commission
was called to order at 7:00 P.M. A
Item #2'= Roll Call
•Roll Call
Roll call was taken. Commissioners Brenner, Grant,
Herberts, Springer, Taft and Vandervort were present. Chair
Konwiser was absent.
Due to Chair Konwiser's absence, Vice Chair Springer
presided.
Item #3 - Approval of Minutes
Approval
of Minutes
x
Commissioner•Vandervort moved the minutes of the July 5,
x
x
x
x
x
x
1988 meeting be approved. Unanimous.
Item #4 - Adoption of Agenda
Adoption of
Agenda
The agenda was adopted as presented.
II: JOINT MEETING WITH•FRIENDS OF OASIS
Joint
Meeting
Vice Chair Springer turned the meeting over to Charles
with Friends
McCann, President of the Executive Board of the Friends of
of Oasis
Oasis. '
Dr. McCann introduced Celeste Jardine -Haug, the new Recrea-
tion Supervisor for Older Adult Services, and the newly
elected Executive Board, after which the Commissioners
introduced themselves.
Mr. Boyd Stillings, 1st-Vice President, gave an•update on
the status of the new Arts /Crafts Room, which is 70%
completed. He said the construction work was done in a
very professional way, however, there was some confusion
due to the architectural plans, i.e., wiring outlets,
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alignment of the building and roof area. He asked for the
Commission's endorsement and support,i.n• getting the roof
completed and funded as originally designed.
Mr. Stillings explained that the building is at a different
height and the roof.over the -breezeway was removed from
the plans, most likely due to fire hazard precautions by
the Fire Department and architect.'- in the meantime, their
concerns have been resolved. -
Mark Deven advised there are two existing project accounts
from which the roof could be funded, i.e.', funds left from
the construction of the building and /or funds designated
to re -roof the entire Oasis facility. He would, however,
want the City's Engineers to look at the situation.
Commissioner Grant suggested the new roof be significantly
changed•to enhance the overall appearance so it doesn't
look like a patch -up job.
Following a brief discussion, Vice Chair Springer gave the
Executive Board this Commission's general approval for the
room's completion, including the roof over the breezeway.
'Dr. McCann introduced Jim DeLamater, 2nd Vice President '
and Chair of the, Long Range Planning Committee, who read
his report and presented it to the-Commission. In his
report,-Mr.. DeLamater - explained their goals for the future
development of Oasis and the 1.06 acre property on the
north side of the Center. They are reassessing their
membership survey and building plans and are asking the
Commission's assistance on obtaining demographic material
concerning the senior - citizen population of the City in
order to develop a realistic and financially sound plan.
Director Whitley advised that the 1980 Census has been
updated which could be of use to them. Commissioner Grant
suggested contacting the original developer for additional
marketing information. He also suggested mutual use of the
new Youth Center's facilities and equipment be pursued.
Dr. McCann reported they want to develop a proposal for a
Services Annex and storage area. They are hopeful
,Human.
the design will minimize-traffic-congestion, parking and
senior security.
3
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Commissioner Brenner stated.-her awareness of the Friends'
concern over traffic and asked if they were-aware that
Marguerite is on the circulation ,element as an alternate
highway. ,Dr. McCann pointed out the Friends' concern over'
this. Commissioner-Brenner said, that as the Oasis liaison
and a %resident of the area, she.would be-glad to work with
the Friends on this matter.
Commissioner Herberts referred to the previously endorsed
idea of a.volunteer crossing guard which the Police
Department would train. Dr. McCann-said the Oasis Board
is considering this; they have also urged the Police
Department to put in a spot crossing guard.
Mrs. Jardine -Haug recommended 'a Crime Committee be selected
as a liaison for the seniors with-the Police Department.
Mark Deven said he believed the main focus should be to
'bu.il'd'a parking lot tied into the Master Plan on the same
side of ,the street•to relieve congestion. Commissioner
Grant suggested that they work with the Youth Center in
sharing equipment whenever possible.
Dr. McCann thanked the Commission and said the Friends
appreciate their good support and leadership.
I'd I. ACTION ITEMS
Item #5 - Bolsa Avenue Park Proposal
Bolsa Avenue
Park
Director Whitley reported that, although the Newport
Proposal
Heights area is deficient in parks, the original idea
from the community will be impossible to implement at this
time. He referred to the-City Engineer's report on the
subject.:and reported the residents now-realize their pro-
posed project is not possible. Ms. Shari Rooks' request
was also received by the City Council•.
Item #6 - West Bay Regional Park
West Bay
Regional,
Director Whitley reported representatives from the County
Park
of Orange and The Irvine Company are present to answer
the Commission's questions on the proposed - regional park.
Grace Secketa, President of the Orange County E.M.A.,
Harbors, Beaches and Parks, addressed the Commission and
reviewed the 120 acre park. The park has been on the
Master Plan for years and the offer bf dedication is in
�(
process. Use restrictions will limit the area to passive
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uses only, such as, picnic facilities, trails and nature
viewing platforms. Regarding the 6t acres the City owns
at the West Bay site, she stated the County would accept
title or a joint powers agreement. Concerning the County's
interest in North Star Beach, which is co -owned with the
City, they want to retain their'ownership. Preliminary
Plans will be submitted to the City for review and approval.
,,Commissioner Grant stated he felt this is an opportunity,
which' is missing in the plans, to develop a more intense
recreational park-yet still passive in, nature near Irvine
Avenue /University Avenue Interchange that would have no
impact on the Back Bay. 'He suggested trees and an open
turf area'as a transition from Irvine Avenue to the Bluff
Tops.
Director Whitley advised the local community wants the site
kept as a natural area and that the 6 acres the City owns
is an archeology site. He.-also advised that, since the
County is'very receptive to receiving input, this should
be done in the early planning stages.
Ms.•Secketa addressed the Commission again and referred to
.the Bluffs area on the east side. She explained the
stoppage and liability aspects resulting in consideration
of an Ordinance to prevent over watering.
Concerning the West Bay am a of Irvine Avenue, some parking
spaces and perhaps an interpretive center may put in.
Trees and native plants would also be planted in order to
have a grassland meadow condition., Commissioner Herberts
favored the predominently open space and passive use of
the park as presented.
Vice Chair Springer felt the area should be kept in its
natural state and remain a passive park.
Commissioner Brenner agreed with Commissioner-Grant that
in order to get maximum use of the area, there should be
some recreational use. Most-.of'it, however, should be an
open space /passive area.
Commissioner Grant stated his ideas include a staging area
for bicycles, shade trees, picnic tables and-parking at the
�.•
corner area, and Ms. Secketa assured him these would be on
the plans.
Mr. Dave Dmohowski from The Irvine Company addressed the
Commission concerning constraints to prevent commercial
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utilization of the park, thereby keeping the area passive.
If the Covenants are not followed, they can take the area
back and offer-it to the City.
Motion
x
Commissioner Grant motioned to accept the four recommenda-
tions as presented and add a fifth recommendation as
follows:- "That the-County of Orange recognize that this
Commission should be.used as a sounding board for the City
of NewpoPt Beach's input'into the design process of the
park."
Motion
x
Commissioner Herberts made a substitute motion to adopt
Ayes
x
x
x
staff's recommendations numbers 1 through 4. Motion
Nays
x'
x
x
fails.
Commissioner Grant withdrew his motion.
Motion
x
Vice Chair Springer motioned to accept recommendations
SE :dec
x
1 through 4 as presented and-adopt recommendation A as
AyGa
x
x
x
x
x
x
follows: "The County is requested to include the Parks,
Beaches and-Recreation Commission in the design phase-of
the park development." Seconded by Grant. Unanimous.
Item #7 - Policy for Naming Parks,
Policy for
Naming
Director Whitley reported the proposed broad policy for
Parks
naming.parks has been drafted for the Commission's review.
Policies from three other cities are attached'for informa-
tional purposes.
Commissioner H'erberts.suggested an additional item address
a six month waiting period after a death before appropriate
recognition is considered by the Commission.
Vice Chair Springer said she felt future parks should not
be, renamed.
Commissioner Brenner referred to recommendation #1' and
suggested it read• "Existing parks should'not'be renamed
unless there is a problem with'communi•ty identification."
She also recommended encouraging dedications, rather than
renaming parks.
Commissioner Grant suggested recommendation #1 read
"Existing park names should not be changed to assure
Identity as developed by time" and that recommendation
#3 (a) be moved to the bottom. He also recommended the
first paragraph, second sentence be changed to read ... "publi
recreational facility..."
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Commissioner Herberts suggested recommendation #3 (c)
read "Streets or schools bordering the park:" She also
recommended community centers,,buiidings and rooms be
considered for name changes,'rather-than parks.
Commissioners Grant and,-Brenner suggested Item 3 read
... "should be considered, but not limited to,..."
'Vice Chair Springer recommended inserting the following as
the first sentence of recommendation #2: "New or existing
*community centers, buildings, rooms or site amenities may
be dedicated in honor of persons who have served their
community in :an exceptional and distinguished manner."
Referring -to Commissioner Herblerts' previous suggestion,
Commissioner Grant recommended recommendation #5 be added
to read "With the exception of Item 4 above, prior to the
dedication or naming of a park or public recreational
facility for a deceased person, there should be a passage
of six months."
There was considerable discussion as to whether schools
and outstanding community leaders•shoul'd be included in
the'naming of park facilities. A straw vote resulted in a
3 -3 split. In order to facilitate passage, Commissioner
Taft switched his vote to provide for the inclusion of the
above.
Motion
x
Commissioner Grant motioned the new policy for naming
Ayes
x
x
K
x
x
x
City parks incorporating the Commission's recommendations
be approved with the wording changed as follows:
i
1. Existing park names or public recreational facility
names should not be changed to assure identity as
developed by time.
2. Suggestions for naming new parks shall be reviewed
by-the Parks, Beaches and Recreation Commission with a
recommendation-being transmitted-to the City Council
for approval.
3. New park names can be chosen from, but not limited to,
the following categories:
a. Streets or schools bordering park
b. Topography
c. Theme
d. Renowned citizens of the community.
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4. The tree lined walkway at-Oasis Passive Park beginning
at 5th Avenue and Marguerite in Corona del Mar should
be identified as'an area'where the trees can be dedica-
ted by bronze plaques as community-leader recognition
locations.
5. New or existing community centers, buildings, rooms or
site amenities may be dedicated in•honor of, persons who
have served their community in an'exceptional and
distinguished manner.
6. With the.exception of Item 4 above,.prior to the.dedica-
tion- or•naming:of a park or public'recreational facility
fora deceased person, there should be a passage of six
months before the Parks, Beaches and Recreation Commissi
n
acts upon the.'request and makes a recommendation to the
'City Council.
Unanimous.
Item #8 - Commission Community Service Awards
Commission
Community
Director Whitley-reviewed-the-four nom ?nations for the
Service
prestigious Commission "Community Service Awards.
Awards
Commissioner Brenner suggested news releases be sent out
stating the Commission is accepting recommendations for
Community Service Awards.
Commissioner Grant suggested a recipient's peer group be
notified of the award presentation.
Motion
x
Commissioner Herberts moved to accept-the nominations as
Ayes
x
x
x
x
x
x
presented. Unanimous.
IV. PUBLIC COMMENTS
Mr: Michael Roland, 125 ^43rd Street, addressed the
Commission: Mr. Roland-stated-he met with-'Commissioners
Taft'and Vandervort and Mark•.Deven. They-determined that,
since one voll.eyball court was taken down.between 42nd -
43rd Streets, one be put back up, resulting in two courts.
He wants to be assured the court will remain.
Mark Deven recommended all the courts remain since there was
a misinterpretation, and that this item be-brought back
later as'an Action-Item. There have been no problems except
one objection from the•resident'at 4205 Seashore.
CITY OF NEWPORT BEACH
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Following discussion regarding posting, placements, etc.,
Mark Deven and Commissioner Taft agreed that-the volleyball
players should review•staff!'s report on the courts. If
It is-favorable to them, they do not-have to come 'back
since their recommendations will be approved.
V. DISCUSSION ITEMS
Item #9 - Commission Committee-Reports
Commission
Committee
(a) Capital. Improvements -'No report due•to•Chair Konwiser's
Reports
absence.
(b) Street Tree -'Chair Herberts reported they responded to
18 tree requests. *Results were to retain 12 trees;
remove and replace 4 trees; and'refer 2 trees .to--,the
Corona del Mar Residents Association. They are also
recommending street trees be-planted-in the 600 block
of Heliotrope and the 1700 block of Antigua Way as,
soon'as possible.' Commissioner'Grant requested an
update on the.pianting.of new trees at the Theatre
Arts Center by °the adjacent developer.
Commissioner Grant referred to his facility, evaluation
report stating the-tree next to the Day "'Care'fatility
at Eastbluff Park i's hazardous-and that trees be
planted in Buffalo-Hills Park. Commissioner Herberts
advised these requests should-be directed to the Park
and Tree Maintenance'Superintendent.
slack Brooks reported the City Engineer is doing a
survey on the boundaries at"Avon Street. The Parks
Division is still in the process of restoring the slope.
(c) Recreation Program - Chair 1andervort reported the
committee reviewed and approved.27 new proposed fall
programs, They felt these will add to a well rounded
and diverse .selection of* activities.
The committee also met with. members of'the American
Kite Flyers-Association in-response to a letter from
the Airport Manager.' They concurred with the'Kite
Flyers to restrict flying kites to a• maximum 500' of
string. Director Whitley advised their recommendation
will be transmitted to.the City Manager-since the
was-originally directed to him.
Gletter
I
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City Council Chambers 7 p.m. 'INDEX
(d) Oceanfront and Beach - Chair Taft reported that most
of the volleyball problems have been resolved and some
were-covered during Public Comments. He also reported
there are 3 new parallel courts between the Balboa
and.Newport Piers; Mark Deven'•advised these will be
posted within two-weeks.
Mark Deven reported the 38th Street court was removed'
due to complaints; it was closer than other courts to
nearby residences.•'He informed the Commission courts
are moved almost daily and that perhaps another survey
•should be done to update the situation.
Both-Commissioner•. Taft and Mark Deven;agreed that
courts could remain unless there are complaints; and
that courts should be posted for removal unless they
are in an unsafe position.
(2) Facility Evaluation— Chair Grant reported he and
Randy Kearns had walked the fields some time ago and he
is still waiting for a response. He also talked to
the School District about aerating the soccer fields
and then closing them for a few weeks. Commissioner
Grant and Jack Brooks will work on both these matters
together.
(f), Budget - No report due to Chair Konwiser's absence.
(g) Ad Hoc Bond Issue— Chair Grant stated they met and a
report will, be forthcoming. Due to absences at the
previous meeting,, it is advisable to set up another
meeting soon and withhold the written report until
after the-meeting.
(h) Chair's Report - Vice Chair Springer asked that meeting
notices be sent sooner than past notices have been.
Item #10 - Commission Liaison Reports
Commission
Liaison
(a) Friends of Oasis - Commissioner Brenner reported the
Reports
Board meeting was very informative
(b) Friends of the Theatre Arts Center - Commissioner
Herberts reported she talked•with Rae Cohen, President
of the Theatre Arts Center Board and they are starting .
plans for next season. Season tickets range in price
from $40 to $60. The present play is receving great.
reviews and the Board would appreciate the Commissioners
��
supporting their plays. Their next meeting i•s August 10.
CITY OF NEWPORT BEACH
Motion
Ayes
1.
arks, Beaches & Recreation Commission
Page 10
City Council Chambers 7 p.m. INDEX
Mark Deven reported the Theatre Arts Center i.s etting strip
lighting on their steps. They also received a 1,000
donation to be used for scaffolding.
Item #11 - Status of Capital Projects
Status of
Capital
Director Whitley reported 'planning has just started for the
Projects
new fiscal year projects.
Mark Deven explained the City's use of'the private
Newport Christian's facilities.
Item #12-- Park and Street Tree Division
Park and
Street Tree
Jack Brooks announced there has been some controversy over
Division
the Newport Beach entry signs, however, these were imple-
mented by the Environmental Affairs Committee and comments
should be addressed to them. Landscaping on Newport Boule-
vard is out to bid; bids will be opened August 5, 1988.
Commissioner Vandervort informed Mr. Brooks that concrete
has been poured at.1201 Somerset;-Mr. Brooks will investigate.
Item #13 - Recreation Division
Recreation
Division
Commissioner Vandervort pointed out the favorable letter
received from Mr, and Mrs. Peters congratulating the
Commission and Department.
VI. SPECIAL, URGENT OR LAST MINUTE ITEMS
VII. ADJOURNMENT
x
There being no further business, Commissioner Taft moved the
X
x
x
x
x
meeting of the Parks, Beaches and Recreation Commission be
adjourndd at 10:38 P.M. Unanimous.
The agenda for this meeting was posted on July 26,
1988 at 8:30 A.M. outside the City Hall Adminis-
tration Building.
dgla 1. L,�LA —mil
Dottie Flohr, Secretary