Loading...
HomeMy WebLinkAbout09/06/1988 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH Motion Ayes 3 arks, Beaches & Recreation Commission September 6, 1988 City Council Chambers 7 p.m. INDEX ;a11 to irder .oll Call pproval of inutes doption of genda ommission ommunity ervice wards Request for Dedicated Bench Ex- Officio'Member Present: Ronald A. Whitley Staff Present: Mark Deven, Recreation Super- intendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 —Call to Order I I The meeting of the Parks, Beaches-and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call l Roll call was taken. Commissioners Grant,•Herberts, Springer, and Vandervort were present. Chair Konwiser and Commissioners Brenner and Taft were absent. Due to Chair Konwiser's absence, Vice Chair Springer presided. Item #3 - Approval of Minutes x Commissioner Vandervort moved the minutes of the August 2, x x' x x 1988 meeting be approved. Unanimous. Item #4 - Adoption of Agenda The agenda was adopted as presented. II. COMMISSION COMMUNITY SERVICE AWARDS Vice.Chair Springer announced the Commission is pleased to honor individuals who help to enhance the community. 'Those being honored tonight for their services are Al Lehman, Alice Hawley, Matt Hall and Jim Wood. Vice Chair Springer presented the individual awards and summarized their respective contributions, after which Mark Deven took pictures. III. ACTION•ITEMS Item #5 - Reguest.for Dedicated Bench Director Whitley reported the Policy for Naming Parks has been reviewed by the City Council with some changes, however, Item #5 of the Policy, which pertains to the subject request, I INDEX ;a11 to irder .oll Call pproval of inutes doption of genda ommission ommunity ervice wards Request for Dedicated Bench CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX has not been changed. By Po]icy, each request must be received, reviewed, approved and accepted by this Commission Director Whitley briefly reviewed Ms,: Jajonie's request to pay for a park bench installed with a plaque dedicated to the memory-of her son. There is no bench at this site and a pad would have to be installed to accommodate the bench. Dedicated amenities, such as benches and drinking fountains, are encouraged and located throughout the community. He also indicated to not accept such plaques would probably discourage anyone from donating an amenity. Commissioner Grant voiced his concern over beach cleaning problems, and Director Whitley stated that, although he felt there would be no problem, he would consult with the General Services Director. Commissioner Springer stated her recollection of past requests has been that the Commission has accepted such donations without plaques.. She also suggested that neigh- bors be consulted should there be an objection to the bench which might attract more people. Director Whitley advised that, although this is not usually done, staff will contact the adjacent homeowners. Commissioner Herberts stated she had no objection to the request provided there was no difficulty installing the pad and the bench did not interfere.with beach cleaning. Commissioner Grant concurred with Vice Chair Springer that, In the past, the Commission has accepted donations without dedicated plaques. Commissioner Springer stated she felt it would be unfair to those whose requests have been denied to approve the subject request. Both Commissioners Herberts and Grant agreed that the donation be accepted with no plaque. Motion x Commissioner Grant motioned to encourage the applicant Ayes x x x x to install the bench without a plaque and work with staff as to specifications after consulting the General Services Director. Commissioner Herberts amended the motion to Include that a commemorative letter of acknowledgement be transmitted. Unanimous. • CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Item #6 - Encroachment Request, 2741 Ocean Boulevard Encroachment Request Director Whitley reported the plan to construct a set of stairs adjacent to the subject property has been trans- mitted from the Public'Works Department since all encroach- ments on Ocean Boulevard must be reviewed by this Commission The problems confronted in the past have been due to a previous owner. Ownership has recently changed and there has been a tremendous improvement as to view retention, etc. He added that the subject encroachment is minor and at an elevation below street level with no impact on views. Staff recommends the encroachment be approved. Vice Chair Springer opened the meeting to Public Testimony and Randy Blair, Construction Superintendent,- residing-at 1262 La Calera in Tustin, addressed the Commission. Mr. Blair explained the plan and answered questions as to location, views-, access, etc. He•pointed out there are no plans to remove the trees. Mr. Rod Emery, 2741 Ocean Boulevard, addressed the Commission. He stated the Planning Commission, City Council "and Coastal Commission have approved the plan subject to a few conditions. The preliminary'.landscape plan, which provides for low maintenance., will soom be submitted for approval. He pointed out there are two large Pine Trees which are trimmed annually and he would continue this practice;.they are included in the landscape plan., Motion x Commissioner Vandervort motioned the application for encroachment be granted. Motion Vice Chair Springer made a substitute motion to approve with Ayes x K x x the condition that the trees'. plants and shrubs be main- tained in such a manner as not to obstruct public view from the street. Commissioner Herberts amended the substitute motion to include the preservation of the large Pine frees on the property. ' . Commissioner Grant amended the substitute motion to include that such conditions shall not be in conflict with the present conditions on the property. Unanimous. CITY OF NEWPORT BEACH Motion Ayes 6 arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Item #7 - October Commission-Meeting Schedule October Commission Director Whitley briefly reviewed the Personnel Director's Meeting request to use the City Council Chambers on the Commission's Schedule regularly scheduled meeting in October. Director Whitley conferred with Chair Konwiser, who prefers the Commission meet on the same date, but relocate to a conference room. x Commissioner Herberts moved to maintain the regular date of x x x x October 4 and move the location if necessary. Unanimous. IV. PUBLIC COMMENTS V-. DISCUSSION ITEMS Item #8 - Commission Committee Reports ommission ommittee (a) Capital Improvements - No report from Chair Konwiser eports due to his absence. Commissioner Grant asked for better ideas to solicit input from the community for capital projects other than letters to homeowner associations. A suggestion was made to advertise in the water bills or the Daily Pilot. Director Whitley advised that information is solicited from various interested groups and this has worked in the past. If there is a need, this Department and the 'Commission are informed. He felt input should come naturally and that advertising is discouraged since it generally doesn''t bring good ideas. Mark Deven reported groups do contact the Department with good projects. Recent examples include play equip- ment for Buffalo Hills Park requested by a homeowner through the community association, lights at San Joaquin Park tennis courts, and improvements at the Theatre Arts Center and Oasis. Commissioner Herberts suggested'homeowner associations be informed as to the definition of-capital projects. She also suggested information and recommendations from staff be sent to Commissioners previous to having a Study Session meeting,. Commissioner Grant asked for a list of capital projects for the past 4 -5 years. Director Whitley will provide this information. CITY OF NEWPORT BEACH arks, Beaches .& Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Director Whitley informed the Commission that capital projects are reviewed by this Commission in November and December with final prioritized approval in January. He suggested the Study Session be held in December. (b)' Street Tree - Chair Herberts reported they did not meet this month. (c) Recreation Program - Chair Vandervort reported the softball leagues are a fine,program and very valuable to individuals who participate. (d) Oceanfront'and Beach - No report due to Chair Taft's absence. (e) Facility Evaluation - Chair Grant.reported the areas will be divided-to facilitate evaluations and they will be meeting with staff to determine how the evaluations are to be followed up'in regards to paperwork, etc. He added that Buffalo Hills and Andersen look good and statdd that soccer goals are needed at Lincoln and Bonita Creek. Mark Deven advised staff will• be putting new goals in at-these locations and also installing goals at Buffalo Hills and Andersen. (f) Budget - No report due to Chair Konwiser's•absence. (g) Ad Hoc Bond Issue - Chair Grant reported the committee met; at their next meeting they will-be asking for public Input. (h) Chair's Report - No report. Item #9 - Commission'Liaison Reports ommission iaison (a) Friends of Oasis - No report due to Commissioner leports Brenner's absence. (b) Friends of the Theatre Arts Center - No report from Commissioner Herberts. Item #10 - Status of Capital Projects tatus of apital Commissioner Herberts suggested the Commissioners stop by rojects (' the various projects,. Commissioner Grant asked for a written time schedule for Lincoln. .Mark Deven will provide after conferring-with the -I Building Director. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Commissioner Vandervort questioned if'the outside lighting to be installed at the Theatre Arts Center would present a problem as in the past: Mark Deven advised it will be. below the roof top and will be low level so as to alleviate any problems. Commissioner Grant suggested,the 1988 -89 projects listed in the report be prioritized as to completion. Director Whitley advised all are funded for completion. He will, however, report, when the Department would like them to•be completed. Item #11 - Park.and Street Tree Division Park and Street Tree 'Commissioner Herberts reported that the contractors and Division the•Department are doing a great job on Leeward Lane•and are preserving the Thomlin Ash. She also complimented the tree planting project at Horace Ensign School. Item #12 - Recreation Division Recreation Division Mark Deven reported the Department just concluded a very successful summer program and all activities met or exceeded last year's figures. Both the Environmental Nature Camp and gymnastics programs are examples of exceptional ex- pansion. Commissioner Grant asked if Harbor View and Andersen Schools have been notified concerning the activities at the Community Youth Center. Mark Deven advised flyers are going out this week and information is being sent to PFO's and PTA's. Vice Chair Springer questioned the liability issue in the gymnastics program. Mark Deven informed the Commission that all the contract instructors are required to provide liabilit' Insurance. Regarding gymnastics, each participant pays $20 annually towards insurance and the Ci't' is covered for $1,000,000. Classes are small with a 1:9 ratio which provides quality instruction and safety.. In addition, each piece of gymnastics equipment has 'a mat under it incorp- orating an additional safety factor. Mr. Deven reviewed the forthcoming Surf Contest which should have a good turn out. Marketing has mainly been to Newport Beach, however, other areas -are expected•to participate. t�' CITY OF NEWPORT BEACH a] arks, Beaches' & Recreation Co "mmission Page 7 City Council Chambers 7 p.m. INDEX Item #13 - Future Agenda Items Future Agenda Vice Chair Springer recommended the Commission's January 3, Items 1989 meeting be addressed to see-if there will be a quorum. Commissioner Grant recommended the Policy for Naming Parks be redistributed and made a Discussion Item at the next meeting. Discussion would include clarification of dedica- ting site amenities. "VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:20 P.M. The agenda for this meeting was posted on August 29, 1988 at 11:05 A',M. outside the City Hall Administration Building. Ante Dottie Flo r, Secretary