HomeMy WebLinkAbout07 - OASIS Senior Center - Audio & Visual SystemsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
January 12, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher/Junior Engineer
949 - 644 -3316 or ptauscher @newportbeachca.gov
SUBJECT: OASIS SENIOR CENTER - AUDIO & VISUAL SYSTEMS
AWARD OF CONTRACT NO. 4414
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4414 to Cibola Systems for the Total Bid Price of $241,562.00 and
authorize the Mayor and the City Clerk to execute the contract.
3. Establish a construction contingency amount of $24,438.00, approximately 10 percent,
to cover the cost of unforeseen work.
Discussion:
As the new Oasis Senior Center building construction moves toward 50% complete, staff
has now started identifying and purchasing the furniture, fixtures and equipment (FF &E)
necessary to complete and occupy the new facility. One of the major FF &E items is the
facility's audio and visual systems. On December 17, 2009, at 10:00 a.m., the City Clerk
opened and read the following bids for the purchase and installation of the audio and
visual systems for Oasis:
TOTAL BID AMOUNT
$222,845.00
$241,562.00
$247,921.72
$254,816.92
$254,820.32
'$222,845.00
Bid rejected
As noted in the bid summary, Global Presenter's bid is being rejected for cause. Following
the bid opening, a comprehensive review of the bid documents was conducted which
revealed that Global Presenter had not submitted the required Bidder's Bond. The City
Attorney's Office was consulted for direction and it was determined this was more than a
minor irregularity and /or informality pursuant to Public Contract Code Section 22300;
BIDDER
Rejected
Global Presenter
Low
Cibola Systems
2
Audio Associates
3
Edwards Technologies, Inc.
4
Anderson Audio Visual
5
Global Presenter
TOTAL BID AMOUNT
$222,845.00
$241,562.00
$247,921.72
$254,816.92
$254,820.32
'$222,845.00
Bid rejected
As noted in the bid summary, Global Presenter's bid is being rejected for cause. Following
the bid opening, a comprehensive review of the bid documents was conducted which
revealed that Global Presenter had not submitted the required Bidder's Bond. The City
Attorney's Office was consulted for direction and it was determined this was more than a
minor irregularity and /or informality pursuant to Public Contract Code Section 22300;
Oasis Senior Center Audio & Visual Systems —Award of Contract No. 4414
January 12, 2010
Page 2
consequently, their bid has been rejected. Staff is recommending award to the next low
bidder, Cibola Systems. The total bid amount of $241,562 is approximately 10.5 percent
below the Engineer's Estimate of $270,000.00. Cibola Systems possesses a California
State Contractors License Classification "C -7" as required by the project specifications. A
check of Cibola Systems' references indicates they have satisfactorily completed similar
projects for the Metropolitan Water District, City of San Diego, and Coast Community
College.
Pursuant to the Contract Specifications, the Contractor will be working in concert with the
general contractor, KPRS Construction Services, Inc.
Environmental Review:
On December 9, 2009, the City Council approved Mitigated Negative Declaration ND2008-
002 for the New OASIS Senior Center and the temporary trailer complex constructed in the
parking lot off 5th Street across from the site.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication.
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description
General Fund
Proposed uses are as follows:
Vendor
Cibola Systems
Cibola Systems
Various
Prepared by:
Peter Tauscher
Junior Civil Engineer
Attachments: Project Location Map
Account Number
7453- C1002007
Total
Amount
$ 241,562.00
$ 241,562.00
Purpose Amount
Construction Contract $ 241,562.00
Construction Contingency $ 24,438.00
Printing and Incidentals $ 1,000.00
Total: $ 267,000.00
Submitted by:
St G. ad um
lic Works Director