HomeMy WebLinkAbout11 - Harbor Patrol Mooring AdministrationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
January 12, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Sharon Wood, Assistant City Manager
(949) 644 -3222, swoodtaa)newportbeachca.aov
Chris Miller, Harbor Resources Manager
(949) 644 -3043, cmiller(dnewportbeachca.gov
SUBJECT: Harbor Patrol Mooring Administration — Interim Month .to Month
Agreement with Orange County Sheriffs Harbor Patrol
ISSUE:
Should the City continue to have the Harbor Patrol administer the moorings on an
interim basis while selection of a vendor for mooring management services, pursuant to
a recent Request for Proposals, is finalized?
RECOMMENDATION:
Authorize the City Manager to extend the Harbor Patrol contract for mooring
administrative services on a month -to -month basis for $24,166.67 per month.
DISCUSSION:
For the past 23 years, the Orange County Sheriff's Harbor Patrol has managed the
City's 1,200 moorings via a Joint Powers Agreement that the Council and Board of
Supervisors had periodically renewed every five years or so. The contract officially
expired on December 31, 2008, but was subsequently renewed for one more year at the
same rate (approximately $110,000) while the City and County renegotiated a contract.
For 2010, however, the Harbor Patrol proposed a significant increase in the yearly fee
for mooring management for the same services as previously rendered. As a result, the
City decided to not automatically renew the contract, but to issue a Request for
Proposals (RFP) for mooring management services to see what private industry could
provide. In addition, Council Policy dictates that the City must routinely issue RFPs
rather than renewing contracts on a regular basis.
The RFP process for mooring management services is nearly complete and the final
candidates have already had an interview with the review panel. However, staff was
unable to reach a decision and bring a negotiated contract to the City Council before
December 31, 2009. Therefore, in order to continue services without creating undue
hardship for the public, the staff has requested that the County proceed with their current
Hai bar Patrol Mooring Administration —Interim Month to Month Sen ices
January 12, 2010
Page 2
level of service on a month to month basis for approximately 3 -4 months. County staff
have indicated they are willing to do this, at the rate they proposed for 2010.
TERMS OF THE AGREEMENT:
This extension will commence immediately and will expire after a contract has been
executed with the vendor selected through the mooring administration RFP process.
The County will invoice the City on the first of each month for the same price that they
proposed for 2010 ($290,000 per year / 12 months = $24,166.67/month).
Funding has been budgeted in FY 2009 -10, account 2371 -8080 for $110,000 (previous
year's rates) which will last approximately 4.5 months. This will give the City plenty of
time to negotiate a contract with the successful bidder in the RFP process.
A formal contract is not attached because staff is asking for authority to grant a simple
extension to cover this interim period. The City's payment of the County's invoice will
suffice for acceptance of terms.
ENVIRONMENTAL REVIEW:
The City Council's approval of this item does not require environmental review.
PUBLIC NOTICE:
This agenda item has been noticed according to the Ralph M. Brown Act (72 hours in
advance of the public meetings at which the City Council considers the item).
Submitted by:
Sh ron Wood
Assistant City Manager
Prepared by: //
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Chris Miller
Harbor Resources Manager