Loading...
HomeMy WebLinkAbout09-07-1993 - AgendaCITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, SEPTEMBER 70 1993 CITY COUNCIL CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of August 3, 1993 4. Adoption of Agenda II. INFORMATIONAL AND COMMITTEE REPORTS 5. Park and Street Tree Division (Report Attached) 6. Recreation Division (Report Attached) 7. Recreation Program Committee - Commissioner Schonlau 8. Park and Open Space Committee - Commissioner Vandervort 9. Budget Committee - Commissioner Grant • 10. Tree Committee - Commissioner Herberts 11. Oasis Liaison - Commissioner Demmer III. PUBLIC COMMENTS - TIME CERTAIN 7:30 P.M. IV. ACTION ITEMS 12. Request for Co- Sponsorship (Report Attached) 13. Tree Removal Appeal - 510 E. Oceanfront (Report Attached) 14. Tree Removal Appeal - Superior Avenue (Report Attached) 15. Dog Park (Report Attached) 16. Final Approval of Mission Statement 17. City Council Policies Review (Report Attached) 18. Basic Assessment of the Street Trees Maintenance Division of the General Services Department V. DISCUSSION ITEMS 19. Commission Staff Report (Report Attached) VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT C 6 TY OF NEWPORT BEACHNItem o. 3 Parks. Beaches & Recreation Commission • y n d7 August 3, 1993 a`coy o,� City Council Chambers 7 p.m. INDEX Call to Order Roll Call Approval of Minutes Adoption, of Agenda 'Park and Street Tree Division Ex- Officio Members Present: Ronald A. Whitley David E. Niederhaus Staff Present: Nancy Beard, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. i Item #2 - Roll Call Roll call was taken. Commissioners Compton, • Demmer, Glasgow, Grant and Schonlau were present. Commissioner Herberts was absent. Commissioner Vandervort arrived at 7:15 P.M. and left at 8:20 P.M. Item. #3 - Approval of Minutes - Meeting of July 6, 1993 Motion X Ayes X X Commissioner Glasgow motioned the minutes be X X X approved as presented. Unanimous. Item #4 - Adoption of Agenda Nancy Beard reported that National Junior Basketball requested Item #16 be postponed until September so that they can have a representative present. Chair Grant concurred Motion X but recommended a brief discussion beheld on Ayes X this item. Commissioner Compton moved the X X X X agenda be adopted as presented. Unanimous. II. INFORMATIONAL AND COMMITTEE REPORTS Item #5 - Park and Street Tree Division Commissioner Glasgow inquired about the fertilizer program described in the staff report. Director Niederhaus explained that the old aerator has been refurbished and 50 tons Of sand ordered. The athletic fields will be watered so that the aerator can • penetrate them, after which they will be covered with sand to allow the soil to become flexible. Commissioner Demmer stated she was pleased with the turf improvements at Bayview Park and I her observations of the sprinkler systems. Call to Order Roll Call Approval of Minutes Adoption, of Agenda 'Park and Street Tree Division �.. INTO 7 '�• Parks. Beaches & Recreation Commission • J d Page, 2 City Council Chambers 7 p.m. INDEX 'J Director Niederhaus reported that the irrigation system has been completely audited and put under the control of the Supervisors. Commissioner Compton reported there is a dead palm tree on Coast Highway in West Newport. Director Niederhaus advised that the tree's root system is still alive, therefore, it is too soon to extract it. He pointed-out that due to the poor soil and lack of nutrients on the Peninsula, it takes time after the initial planting before trees can become tolerant. In response to a question from Commissioner Demmer, Director Niederhaus reported the storage of leftover plants which had growing problems has been cleaned out in order to enlarge the parking area for heavy machinery. The Department plans to rehabilitate the area and eventually implement a new nursery. item #6 -- Recreation Division Recreation Division Chair Grant reported there are three water • polo teams representing Newport Beach in the Junior Olympics. Commissioner Compton reported he had received a letter complaining about lap swimming at Corona del Mar High School. Nancy Beard acknowledged there have been a few complaints, however, the pool is very busy at certain times, lap swim hours are posted, and all lap swimmers are given a calendar of events. Item #7 - Recreation Program Committee Recreation Program Commissioner Schonlau reported the Committee Committee met July 8 to discuss the 1993 -94 field use schedule with the youth groups. Schedules have now been determined which are acceptable to all the groups. Item #8 - Park and Open Space Committee Park and Open Space Commissioner Glasgow reported he received a Committee letter written to the Editor of the Daily Pilot from The Irvine Company. The letter states that they will be neutral on the assessment issue as a means of acquiring the Castaways and Newporter North parcels, and that they will not be contributing to any campaign organizations advocating either side. Commissioner Vandervort stated there are a • number of misconceptions that have been printed about the reassessment issue and it is important that citizens know the total bill will remain the same, and thus the individual unit amount owed could never go up and may go down. • • CITY TY F NEWPORT BEACH Parks, Beaches & Recreation commission O , August 3, 1993 Page 3 City Council Chambers 7 p.m Budget Committee Tree Committee Oasis Liaison Park Donation - Galaxy View Park Commissioner Vandervort reported that there is a quarterly meeting of the Los Angeles 'Basin Parks and Recreation Commission on September 30 in Cypress. She asked the Commissioners to mark their calendar for this worthwhile meeting and she will present more information on it at the next meeting. Chair Grant reported he was asked to speak at the City Council meeting on the Commission's recommendations concerning the Castaways and Newporter North. Stating he was representing both the commission and himself, he reported the Commission supported putting the issue on the ballot and that the lighting issue could be discussed at a future public hearing, meeting. Director Whitley explained the Commission's recommendations were transmitted to the city Manager and that the City Council is aware that the Commission voted to recommend that lights be included in the Castaways portion if the two parcels are purchased. Item #9 - Budget Committee No report. Item #10 - Tree Committee No report. Item #11 - Oasis Liaison Commissioner Demmer reported two new courses will be offered at Oasis, namely, a live history class and a lip reading class. Commissioner Demmer also reported that there is an active member who attends Federal Conferences and reports back on items affecting seniors and the City. One matter of particular interest is a proposal to tax 85% of Social Security benefits for those individuals making over $30,000 and married couples making over $40,000. The money would be diverted to funds other than the senior sector. III. PUBLICCOMMENTS IV. ACTION ITEMS Item #12 - Park Donation - Galaxy View Park Director Whitley reported that staff has not made a recommendation as to the donation of a bench /benches or a drinking fountain. If the donation is approved, staff will work with the applicant to obtain what is'best for her and the City. Budget Committee Tree Committee Oasis Liaison Park Donation - Galaxy View Park CITY CF NEWPORT BEACH Parks. Beaches & Recreation Commission •y °� August 3, 1993 o m o s Page 4 �q�o.33�s m�� goon City Council Chambers 7 p.m. INDEX Motion Ayes X X X X X X X Commissioner Glasgow motioned to accept the donation based upon staff's recommendation. Unanimous. item #13 - Volleyball Court Removal Request Volleyball Court Nancy Beard passed out copies of the court's Removal location and letters just received in favor of Request the court being removed. Chair Grant opened the meeting to public testimony. Mr. Bud Hefler, 6110 West Oceanfront, addressed the Commission and stated the subject court is 5 homes down from his. He reported he and his neighbors have been unhappy with the court since outsiders use it on weekends who are loud and obnoxious. He urged the court be removed' and not relocated in front of his home. Mr. Jack Schwartz, 6210 West Oceanfront, addressed the commission. He reported the • court gets too much noise and his wife, who has a medical condition, cannot get her rest. He stated there are other courts in the area that are rarely used and urged the court be removed. There being no further public testimony, Chair Grant closed the meeting to public hearing. Director Niederhaus reported that from an operational viewpoint this location is an access point and staging area for storm debris, therefore, he advocates removal of the court. In response to a question from Commissioner Glasgow, Director Niederhaus stated that if the court were moved farther out towards the ocean it could still be a problem for the beach cleaners and a strain on the equipment. He pointed out there are plenty of alternative courts in the area. Commissioner Vandervort reported she spoke with a couple of the volleyball players who stated all the courts in the area are used on weekends, however, they would not be opposed to relocation. Commissioner Compton pointed out that this • matter was fully discussed several years ago when the Commission met with homeowners, volleyball players, General Services and the Marine Departments. At that time it was recommended courts be moved at least 50 feet away from homes; that they not abut a lifeguard station; that they be placed at street ends; and that they be lined tip as much i IF: Vii. 01,' Parks. Beaches & Recreation Commission Page 5 mah^�o� City Council Chambers 7 p.m. INDEX as possible. Commissioner Schonlau stated that he understands the commission's desire to protect recreational interests. He pointed out, however, that all current and potential users have been notified of the court's possible removal by posting twice and personal notification, result of which there has been no response. At the same time, there are a number of residents who advocate removal; two separate staff Departments recommend removal and the Commission's own Recreation committee also recommends removal. commissioner Demmer stated she spoke with a volleyball player who would not be concerned if the court were taken out and he also agreed it is not heavily used. Also taking into consideration the applicant's concerns, she supports removal of the court. Chair Grant reported he has no problem with removing the court, but would not want to lose • it and feels the Commission should make a decision that is in the best interests of the public. Commissioner Vandervort agreed and recommended the court be relocated farther out at a street end. Motion X Commissioner Schonlau moved the volleyball Ayes X X X court in front of' 6216 West Oceanfront be Nays x x X removed. Motion fails. Motion Commissioner Glasgow motioned to move the court at 6210 ,West Oceanfront 50' further out towards the street end so as not to cause a bend in the line of sight. Director Whitley pointed out that a court cannot be relocated laterally or in front of another address until the proper procedures have been followed for new installation. In response to a question from chair Grant, Director Niederhaus replied it would be satisfactory to move the court straight towards the ocean but advised that users also be contacted. Chair Grant reopened the meeting to public hearing and Mr. Jack Schwartz, 6210 W. Oceanfront, addressed the Commission. Mr. • Schwartz stated he talked to his neighbors who do not object if the court is moved straight out. There being no further public testimony, Chair I Grant closed the neeting to public hearing. FAT J Parks, Beaches & Recreati.onCommission v� � ,, � Page 6 O �0 � � ��O h 3 9� �o� �D. "o City Council Chambers 7 p.m. INDEX In response to a question from Commissioner Schonlau, Director Niederhaus advised that the maximum distance the court could be moved without disrupting maintenance operations is 20 -50 feet. Motion X Commissioner Schonlau made a substitute motion to move the court at 6210 West Oceanfront out as far as ,possible subject to Director Niederhaus' approval. Commissioner Vandervort amended the motion to state a minimum of 50' is desirable. Ayes X X X X X X Vote was taken on the amended substitute motion. Unanimous. Director Niederhaus reported staff will ,try to relocate the court within one week. Item #14 - Tree Removal Request Tree Removal Director Niederhaus reviewed the applicant's Request • process of appealing the Tree Committee's decision to retain the Shammel Ash. Subsequently the applicant applied for an encroachment permit for improvements to his property which shows the tree in the center of his proposed driveway. As a result, the Superintendent recommends removal and replacement with a Liquidamber at the owner's expense. Staff approves removal in conjunction with the encroachment permit. chair Grant opened the meeting to public hearing and Mr. Robert Fleming, 1521 Sylvia Lane, addressed the commission. Mr. Fleming presented his proposed landscape plans and requested the subject tree be removed and replaced with a tropical type tree. During discussion the Commission agreed the replacement tree should be planted so that the street scape is maintained. Director Whitley pointed out that the Shammel Ash is the designated street tree and that the Liquidamber is the designated replacement tree. Commissioner Vandervort reported that the Tree Committee observed termites in the Shammel Ash and she recommended it be removed and replaced with Liquidamber on one or two corners. Ayes on X Commissioner Demmer motioned the Shammel Ash X X X X X X be removed and replaced at the homeowner's expense. The location to be selected by staff i i and the homeowner. Unanimous,. Parks. Beaches & Recreation Commission Page 7 • �o �������?�o���� ^h City Council Chambers 7 p.m. IN)EX nt Item #15 - American Lesion, Minor Encroachment American Legion, Director Whitley reported staff recommends the Minor request be authorized. Encroachme Chair Grant opened the meeting to public testimony and Mr. Fred Thompson, 124 E. Bay, addressed the Commission. Mr. Thompson reported the Central Newport Homeowners Association fully supports the request for encroachment to accommodate handicap access and access to the City disaster food storage area. The cost will be paid by the American Legion. Mr. Lowell O'Brien, President of the Legion's Corporate Board, addressed the Commission and requested the encroachment be approved for the needed access. There being no further testimony, Chair Grant closed the meeting to public hearing. 'Motion X Commissioner Demmer moved the Commission X X X X, X X authorize the American Legion to encroach 4' x 40' into 15th Street Park to accommodate handicap access. Unanimous. Item #16 - National Junior Basketball Request National Chair Grant announced that request has been Junior made to postpone this item to the September Basketball meeting so that a representative from the Request National Junior Basketball program can attend. However, if there are no objections, the Commission can briefly discuss the matter and vote upon it. In response to a question from Commissioner Demmer, Nancy Beard explained this is a higher and more competitive level of play than the City's recreational program. She stated this is a non - profit group which will not encroach on City activities and that their $8 hourly rental will cover the cost of lights and maintenance. In addition, the usage will provide increased utilization for youth which is a traditional policy Commissioner Compton stated that although he favors the sponsorship, he would also like to hear from their representative. Motion X Commissioner Compton motioned to postpone this A.* X X X X X item to the September meeting in order that a representative can give the Commission a presentation. Unanimous. �I V. DISCUSSION ITEMS nt C 1 TV OF NEWPORT 'BEACH Parks'. Beaches & Recreation commission 3 Page 8 Cory 3�. s °o �� City Council Chambers 7 p.m. INDEX Letter Regarding Fee Increases Commission Committees Goals and Objectives Item #17 - Letter Regarding Fee Increases Nancy Beard reported that the positive letter received was a result of an increase in fees. Commissioner Demmer commented that this is an outstanding letter which reflects the fine example of staff and, in turn, that of the Commission. Item #18 - Commission Committees Director Whitley reported that the committees have been formed as follows: Recreation Program Committee - Chair Schonlau and commissioners Demmer and Compton, Park and Open Space Committee - Chair Vandervort and Commissioners Glasgow and Herberts, Budget Committee - Chair Grant and Commissioners Glasgow and' Vandervort; Tree Committee - Commissioner Herberts; Oasis Liaison - commissioner Demmer. • Item #19 - Goals and Objectives FY 93 -94 Director Niederhaus explained that his Goals and Objectives were formed as a result of feedback from the other Department Heads with incorporation of the City Council's goals. Chair Grant recommended that next time the Goals and Objectives are addressed that they be written to relate to this Commission. Commissioner Compton suggested a goal in November include a Ride Along with the General Services Department. Director Niederhaus agreed this is a good idea, and he welcomed the Commissioners to ride along at the park sites or on the beach at any time. Director Niederhaus also explained that General Services is primarily a support Department, however, since the park and, tree divisions were incorporated, they now service a larger portion of the public. 'The General Services budget process begins in October and November, during which time the Commission's input will be very valuable. Chair Grant recommended the Recreation Department's Goals and Objectives include a mission statement. Nancy Beard advised this • will be included. In response to a question from Commissioner Demmer, Nancy Beard explained that funds are budgeted to upgrade playground equipment once per year to ADA standards in regards to accessibility and equipment. There is no term Letter Regarding Fee Increases Commission Committees Goals and Objectives -� ,�:.:�. •,�. •tip Parks. Beaches & Recreation Commission o d� o y sQ �o Page 9 mh 4J o doh �0. 's ° n City Council Chambers 7 p.m. IiDEX Fiscal Year Calendar limit. In response to a question from Commissioner Demmer, Director Whitley advised there is no existing park designated for a Dog Park, however, he will be presenting a report on this subject at the next meeting. Commissioner Schonlau reported that the Newport Pier Association is in favor of the City joining the Pro Volleyball Tour. Chair Grant recommended the Recreation Division's goal on this matter be revised to read "To enhance revenues by joining the Pro Volleyball Tour and explore other revenue ideas." Commissioner Demmer recommended promoting the recreation programs on Cable T.V. and Nancy Beard explained that, although it is difficult to get access time, staff is pursuing this idea. • Chair Grant presented a draft of the Commission's Goals and Objectives which were reviewed and recommendations made. Changes, to the Tree Committee will be made following Commissioner Herberts' review. Item #20 - Fiscal Year Calendar Received and filed. VI. SPECIAL. URGENT OR LAST MINUTE ITEMS Director Niederhaus announced he just accepted the resignation of Jan Frainie and that an. Acting Superintendent will be appointed August 4 to ensure the Department's continuity. Director Niederhaus reported that Urban Forestry has submitted an excellent draft .evaluation of the City's street tree division which will be submitted to the City Manager on August 6. The final document should be ready for the Commission's review at their September meeting. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:17 P.M. • The agenda for this meeting was posted on July 26, 1993 at 11:45 A.M. outside the City Hall Administration Building. _ i Dottie Flohr, Secretary Fiscal Year Calendar PARK AND TREE DIVISION Item No. 5 AUGUST., 1993 PROGRESS.REPORT Our park crews•performed the following tasks in addition to normal maintenance • during the month of August. Our spray crew has been busy burning in soccer and football field lines for the upcoming season. The renovation of the football field at Bonita Creek Park is nearing completion. The gardening staff installed over 3,000 square feet of bermuda sod in the worn areas and has been actively fertiiizing•this site to encourage its.growth. The.vol'leyball court at Prospect Street has been relocated to-satisfy a request'processed through the Parks, Beaches and Recreation Commission last month. Our primary emphasis has been to deal with the busy workload of the summer season, with a lot of ,our time being utilized in sprinkler system management••and repairs. As a finishing note, it looks like our employees will be assuming the maintenance of the new East Pacific Coast Highway medians 'soon. This is really going to challenge our new down - sized Maintenance Division staffing. The Tree Division activity is as follows: Trimmed 514 trees. Planted 4 trees. Removed 16 trees. Root pruned 17 trees. Completed 7 work requests. Areas being trimmed this month: Corona del Mar, Pines in traffic medians on Westcliff Drive and Dover Drive. • Trees were removed at the following locations: 1844 Port Charles Damaged 1- Liquidambar 439 Carnation Dead 1 -Carob 321 Marigold Dead 1- Pittosporum 226 Heliotrope • Dead 1'- Magnolia Channel Park Dead 7 -Cedar Newport Center Library Failed 1 -Coral 1954 Port Chelsea Dead 1 -Pear 2300 Port Lerwick Stump 1 -Ficus rubiginosa 2071 Port Provence Owner 1 -Pear 2044 Ocean Committee 1 -Ficus nitida Trees were planted at the following locations: 1844 Port. Charles 1- Liquidambar 1954 Port Chelsea 1- Liquidambar 1729 Port Abbey 1 =Liquidambar 525 Hazel on.Poppy 1- Eucalyptus rudis • Randy <earns U • • Item No. 6 RECREATION DIVISION AUGUST, 1993 PROGRESS REPORT Revenue Generating Programs Contract Classes Well, we are still awaiting the arrival of the new fall brochure. Mail -in registration is due to begin We were hoping to have the brochure out before our process began but... and improved September 3. registration Summer classes are winding up and the preparations for the fall program are in full swing. One of our most popular summer offerings is the variety of camps available. 832 children went through our Paddle, Pirates Cove, Sailing, Sailing and Tennis, Gymnastics, Volleyball, Tennis, Music and Art Discovery, Golf, Computer and Soccer Camps. Adult Sports Summer softball came to a close this month. There will be a two week break prior to the 124 fall season participants hitting the fields. Again, we have 20 teams on our waiting list. 64 basketball teams will begin their new season the same week. Our summer sand volleyball season came to a close this month with a 24 coed team tournament. The previous tournament held August 7 drew 67 men's, women's and youth teams. Aquatics Summer swim lessons will end September 3. We had an average attendance season. 1,065 participants took advantage of our outstanding teaching staff. The cool weather kept our numbers down as well as the fact that we have no diving boards at either pool. Staff is researching the possibility of obtaining an underwater platform for the small children's swim lessons prior to our next swim season. We will also investigate the possibility of purchasing some type of pool activity toy to replace the draw of the diving board. Special Events The Balboa Peninsula Music and Arts Festival is growing by the day. We now have over 40 artisans and 4 bands ready to entertain. This event promises to be one of the best. It is, in fact, drawing so much attention that we have been approached by others who want to assist us in raising funds for the youth sports program by hosting a .Jazz Festival in May of next year. We are very excited at this prospect. I'll keep you posted. • September,25 and 26 are the dates of the fall surfing classic at 54th Street. This year Is event will be sponsored by Rusty Surfboards. Youth Programs The drop -in program is concluding another very successful summer. We averaged over 50 kids each day at CYC, Newport Heights and Mariners. The traveling Game Wagon was equally successful. The four sites, Bonita Creek, Andersen School, Irvine Terrace and Newport Elementary, were heavily visited all summer long. Coming up this fall, we will continue our three traditional drop -in sites, CYC, Mariners and Newport Heights, and will be replacing Andersen School with Newport Elementary. Also upcoming is the Flag Football season. Remember that the games are played at the Community Youth Center on Thursday evenings. Beginning the games in the early evenings has really increased our parent participation. Seniors Classes have gone particularly well this summer. The Oasis staff is currently planning a new offering for the month of October - The Women's Financial Information Program. A full slate of fall • programs will resume the second week of September. • August was a busy month for our case management program. Many 'hours were devoted to assisting seniors who are unable to help themselves. We are also assisting adult children who do not know where to turn to help their parents. Working with these clients, we are able to assist them with references for in -home care, delivered meals, transportation and many other various means of support. It has been a very busy summer. I cannot believe it is over so soon, but here we are preparing for (football season - Go Fighting Irish!) fall. Next month I will complete a summer evaluation for your information. Hope to see you at the Festival on September 11. 13 Nanc} Bear' 0 0 • OASIS SENIOR CENTER JULY 1993 MONTHLY ACTIVITIES/UTILIZATION REPORT CLASSES /GROUP 3322 HUMAN SERVICES Another Passage 19 Blood Pressure 107 Braille 129 Case Management (hrs.) 33 Chair Exercise 80 Counseling 35 Eldercare 6 Employment 195 Information /Rental 2073 Legal Assistance 16 Life On Your Own 41 Medicare Assistance 3 Shared Housing 65 Telephone Reassurance 336 Visual Screening 5 VOLUNTEER HOURS 2622 VAN TRANSPORTATION Care -a -Van 384 Shuttle 372 NUTRITIOUS LUNCHES 1601 k SPECIAL EVENTS Sunday Movies 120 Breakfast at OASIS 40 Senior Resources Expo 400 LONG TRIPS Lake Elsinore 23 Lawrence Welk 18 Preservation jazz Bank 11 Laguna Art Festival 20 Tommy Tune 20 Huntington Library 23 Lake Arrowhead 24 Del Mar Races 25 Walkers Not Rockers 6 DAY TRIPS Las Vegas 38 Northwest Tour 37 Board of Directors 22 Executive Committee 9 Long Range Planning 10 Human Services Comm. 12 Fund - raising 18 Newsletter 18 Newsletter Collating 34 General Membership 109 n U 1 i i 0 I CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: July 26, 1993 TO: Parks, Beaches and Recreation Commission FROM: Recreation Superintendent SUBJECT: REQUEST FOR CO- Action: To accept NJB's request for co- sponsorship; or Item No. 1:2 To deny NJB's request for co- sponsorship. Discussion: Attached is a request from the National Junior Basketball program requesting co- sponsorship with the City of Newport Beach and use of •the West Newport Gymnasium. By co- sponsoring the group, the City would charge an $8 per hour rental in order to cover the cost of lights and maintenance as opposed to $15 per hour. The organization holds non - profit status. You may see by the literature attached that the league is comprised of 95 children, 61 Newport residents, 30 Costa Mesa and 4 Santa Ana Heights residents. NJB provides a very high level basketball program as opposed to the more recreational competitive league sponsored by the City. They maintain proper amounts of insurance and will name the City additionally insured if requested. The group will work around the City's West Newport Gymnasium schedule. I� • NJB, National Junior Basketball June 16, 1993 Mr. Ron Whitley, Director City of Newport Beach Parks, Beaches And Recreation 3300 Newport Blvd. Newport Beach, CA 92659 -1768 Re: National Junior Basketball Dear Mr. Whitley: This letter will serve to request that the City of Newport Beach co- sponsor our local NJB league by • providing the City gym facilities at 15th Street and at Lincoln Elementary school for National Junior Basketball practice sessions. National Junior Basketball is a 10 year old, non - profit organization, dedicated to providing the finest youth basketball program available. This past year over 15,000 'kids throughout California, Hawaii and Indiana participated in this great organization. Our funding is entirely dependent upon contributions of local business and individuals along with players' registration fees. This past year (our first year), our league had 100 players competing on 10 teams all over Orange County, representing the Newport Mesa area. We feel that a long term relationship with the City would be mutually beneficial'for the following reasons: • NJB plays Drug Free and we actively support and counsel all kids on the dangers of drug use. • A majority of our players are from the Newport Beach -Corona del Mar area. • Every time one of our teams plays in another city, we represent Newport Beach. • We are similar to AYSO Soccer in that we rely heavily on parent participation and all kids must play at least one full quarter per half. • We provide an environment for top caliber basketball play different than that provided by the City programs or the Boy's Club, because all teams participate in the post- season tournaments against other Southern California cities and we send Allstar teams from our league to the NJB • National Tournament in Fullerton each spring. National Junior Basketball 487E. 19th 'Street (714) 650.1457 Costa Mesa, California 92627 (714) 650 -1457 • • June 16, 1993 Page 2 • Our practice times can be worked around paying customers times. • We have plenty of able bodied boys and girls to assist in clean -up after each use and can afford to pay use costs such as electrical and heating costs. We have included herein copies of our non - profit status, listing, of our Directors, miscellaneous NJB literature and a copy of last years insurance certificate. We can provide you with a current insurance certificate at the appropriate time. In addition, we can provide any other information you may request. We sincerely appreciate your support of National Junior Basketball in Newport Beach, without your help this great program would not have the opportunity to continue the tremendous success we had in our first full season. Thanks again from the Board of Directors, the coaches and the kids for your support. Sincerely, Mesa NJB ss D. Fahs Jr. Director Dale Meredith (714) 650 -7 1 National Junior Basketball 487E. 19th Street Costa Mesa, California 92627 (714) 650 -1457 �— ISSUE DATE (MMIDONY) CERTIFICATE OF INSURANCE.. 11/30/92 ADDUCER Midland Insurance Group,- Inc. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE P.O. Box 1390 •• Wheaton, IL 60189 -1390 DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE Chicago Insurance Company COMPANY A LETTER COMPANY B INSURED LETTER National Junior Basketball League 1117 W. Orangethorpe Y r LETTER Fullerton, Ca 93633 COMPANY D LETTER COMPANY E LETTER COVERAGES �._ �..__.__M ,.- __._._.____._ y:, •., THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ CO TYPE OF INSURANCE POLICY NUMBER LTR POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATB(MM /DDIYY) DATE (MM /DDIYY) ' GENERAL LIABILITY �— �— GENERAL AGGREGATE m , $ - X,YCOMMERCIAL GENERAL LIABILITY 090392 -A 9/1/92 9/1/93 PRODUCTS- COMPlOP AGG. •$ 1,000,000 '& 1;0001-000 XXCLAIMS MADE OCCUR. PERSONAL ADV. INJURY S OWNER'S b CONTRACTOR'S PROT. EACH OCCURRENCE S 1 000 000 FIRE DAMAGE (Any one fire) '$ MED. EXPENSE (Any one person) $ MOBILE LIABILITY COMBINED SINGLE $ NY AUTO LIMIT ALL OWNED AUTOS BODILYrINJURY $ SCHEDULED AUTOS (Par person) HIRED AUTOS BODILY INJURY S NON -OWNED AUTOS (Per accident) GARAGE LIABILITY PROPERTY DAMAGE '$ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE ,$ OTHER THAN UMBRELLA FORM o •; WORKEfl'SCOMPENSATION - STATUTORY LIMITS - •- - - -• EACH ACCIDENT$ AND • DISEASE — POLICY LIMIT $ EMPLOYERS' LIABILITY - " DISEASE —EACH EMPLOYEE' $ OTHER DESCRIPTION OF OPERATIONSI LOCATIONS /VEHICLESISPECIAL ITEMS Participants included (in Excess of $5,000 Medical while valid Medical Policy is in force). CERTIFICATE HOLDER CANCELLATION` • "" "' "- ' "* "•`• "�"''•,= ° ""'- ";x;;,; :?;'.;;; "I:'- s< <.I'; =;;,� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Newport Beach, EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO 30 3300 Newport Blvd. MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Newport Beach, CA 92658 -8915 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR �• LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED IVE ACORD 25•S (7/90) AESENTI, r: ('''`^'E•�,4.- .•• ®ACORD CORPORATION -1990 P1 • • • NATIONAL JUNIOR BASKETBALL LEAGUE 1117 W ORANGETHORPE FULLERTON, CA 92633 Gentlemen: Internal Revenue Service EP /EO Disclosure Desk P.O. Box 2350 Los Angeles, CA 90053 Person to Contact: L. Barragan (A to 'K) F. Miraflor (L to Z) Telephone Number: (213)894 -4282 Refer Reply to: 91 -62 Date: JUL 0 5 1991 RE: 33- 0184671 NATIONAL JUNIOR BASKETBALL LEAGUE This is in response to your request for a determination letter of the above -named organization. A review of our records indicates that the above -named organization was recognized to be exempt from Federal income tax in NOVEMBER, 1986, as an organization described in Internal Revenue Code section 501(c)(3). It is further classified as an organization that is not a private foundation as defined in section 509(a) of the code, because it is an organization described in section 509(a)(2). This letter is to verify your exempt status and the fact that the determination letter issued in NOVEMBER, 1986 continues to be in effect. If you are in need of further assistance, please feel free to contact me at the above address. We appreciate your cooperation in this regard. 0 /D Sincerely, Disclosure Assistant • • L' Dale G. Meredith 1429 Galaxy Drive Newport Beach, CA. 92660 July 20, 1993 Mr. Dave McConnell City of Newport Beach Parks & Recreation Department 3300 Newport Blvd. Newport Beach, CA. 92660 Re: N.J.B. Basketball Dear Dave, In connection with our request for City co- sponsorship, enclosed are several copies of the local N.J.B. brochure to be used for recruitment this fall. Also enclosed, is a copy of last years player roster. You will note that (56) of the (95) children resided in Newport Beach. We expect the ratio to grow this year as we increase our recruiting efforts in the Corona Del Mar area. We also intend to approach Costa Mesa to request their participation in granting gym time for practices. In checking with a few other youth sports organizations, I have found that several organizations have children participating that live in Costa Mesa. I hope this information is useful. If you need anything further please do not hesitate to call. Sincerely, Dale G. Meredith .enclosures 21 � � 4 ! ) m ing 2 % a & 11 L-.- —),� A / § o5o=bb & EEEEEE � � _[{ \)()d\ <m) \a\ \ ;]* EZV tCZ \.m2oe t =! z) �,U = t®2aa) k ©33 )/U CID' \ ) \2%« / e \§ §\2/ § ¥0 2 \Q\]#7 aAaiaa �ZP, wwomw 2e ; ;a; wk2k222 ■ =_ =e (((f(( uR£ M I 11 L-.- —),� 4 4 d Y a 3; u C O U�yy '1U d R a z ca 3 z C IW N N N N N N N N N N N N N N N N N N N N N N N O �'O b'O 0�0 �'NO'Obb'NO'NOb b'NO'NCbbbbb b'NO'NOb bb 'C 'C •C 'ryO'O'O'O'O'O b b TJ'C'O'C'O'O b b b •aaaCCCC�'L, N��VVc�vVVc���VVV�c�V E2 4 tom., •� �rY•� M •Nr. �r4. 4 L (..r •4� I�� �4r��i 1-� M fir. 4 4 4 L Y y I.i M V �r4. 4 taw 4�i F M 4 1-i •�� �r�� �rL•� 4 4 0066ac�c��?ca�ric�•500000000000 H b�U 'rJ Jill' my Jo �nCYnw CCmy J'rr- •J J S'J••J'J'J J•w•J W F %OID%D'S'JxI'o'oH�•Cy O'J'tn o%.7'rJ•' t,J• W 00 rnl"V'M�O �O �O �D �O �Db�O �O �O �D �D �O �O �D �O �O �O �D..iti.+N'rtiNN. -..�0o 0o CO OO too oo CO loo o0 o0 l�a0 o0 o0 I, V1 y �. r-rn N-tt Vl-. g O,O N.- 1c,—,o d'O\'0 0• m -,-. NNItN �} C00 V1�-. t`b NO07 M%O M ln,C%V D\ 10 bw OHO .-�. -1 .• -�a\h D\MObO��. --1 N.-�Vt 00 D\NO�vI �'cl' v w O.'t V�D�.r .r Vl.-iV VOmO%Ol CNM rh M\O OMB NNOCD O�NMO.�CO OO O a OVI w Nd' N7 ko -�kD .+O��OO�ONO� mNmw%orNO�M�ONO•--�MaOM V1 .•� TMO�- +MM�•Ol�o0 �000�• -�N VIED OO V1 hI�Mq�• -�o000 i�M.•�O�OO 'q'O\•q'MOO1NO� \OI-N d T �O OO�CC OV10 TOE. -�00 �O In Ol�ln WO0N 00.x- VI ��yO••NOM.+l�oO V��1 Vl (TOfV O°O CC CCO �oo�••CTMMM }�•�cO��O �} • r �bb��hbHhV�1hN�N�Dr rbb �hrh hnh���b�Or�OW��b�W�O v..... a.vv vv.vvvvvvvvvvvvvvvvvvvdvvvvvvvv ovvvvvv..... 'n b � N b `O° �°o N 0 10 m°��NN N d\�bb��� �� NO QNNN Q N rnrnUN�DUU �U yQQ°`A O1�Q Q N N NN V��NNNQU V�Q NUQ�NNb ed'O�O�N QU a rn�� 4 i,QN 013Ud\ `3A0 aSUbNb O\O`°��U+UNU ���+iU�Oi Q,� NVU�N W�OUON%,T V�� ^CNQ �NN Uy 'C ��°��y' ❑O� U�N �R+N O1UQ1'°` NU�U U�FiW� suUy mQUUQ U jUNWN•�Q NN+.�C p��iQ (Y"Y° d� Q�Q U U Uv� 43 O N Fi'° �Fi 3 C �r y 7 Q� U O +�- yto A� Fi N Q• N Ci'U Y.r °° tS N U N t." H W A m O N 6J U ° CT a �CF �a �Nr ��+ a)U t+t2,u 3Ut:6 ORz -F. r7.Q p U,.t�+'UU Cayce , a,= .5 a °amWWQopop. N �3C G3�A�y� wWa o ° 'ozU�o°'o5zon,5ooz�gU�� 00`.5<°+�'3wvzr.'S,Q1� >V o��zo(3]1��°"'�a >}SP� o 'C�. NoU Uo�N 3ooaV NANgNzo o NNO a NOy.�. O)UiK NN y N'I cv�cr' 0 O, aagVq ° :w o zzovz ?=OwO[$dzzUc���o2 OjNd�A� >pmmazi =g,u°VU3 "U.,4 °a 00- �� oQu g b � ° »ACv°A° �U¢�UA z o oa > � c aU ?�' NAQQ G¢� �w �n�'oAcoi3r b�j U•°°bP,Nb3gW,�oa°, 3 a. °op�d �� '�cAAdaitloz„P.ACo,'O tic) °aarnn'Ern�C °e�°'°pC 6� °6bzo,��mr�°3F;' �aa >a��o °tayy° 2 aS o —� "N3U�a =w° °wc� wa �a— �N°rr Q'.° G.Na° °3a °� N¢a oo U ��z3A��agm o m o 0z.°3 O V� NO,•yQ�NWO A A: oW, OO�OVI..•mUyMW1- 1lOM�D 000000 �OOPa 17� mU NO�l�N14W MN M��}}COMMf�00�}ti00V1 V10�D\h l� .+ O�ON.+d'MOVI.•- �MI�ON MO�OpNOM�O M'ci'. -. M.� UUNM00ml�NO�D WC NI�oO •V.Nr bN Nt�1 N�VOlN m.�iW .•�000��000 .- �00]O.-�.•r C-4 MN 00 MC-4 C0 [h Vl .•+. -� M .•� .-� V N (V O� M M N .--� .-. N N O� N •-� V' M N N .-+ N �-+.-•� N .••� N V N m .-� ik N J C p LO CC J ycN E ] • b C p�o t C t� 3 fl ,o O S O N C C C �y '°0 g 7Ny m0a eooao 11 W ° ° C C 7wN� �1�4 o`�Cac .�.'S 1°pyC �0�ci L° "C' T'«LN ry� • . yT N Uw �ja�2 - T o w 1a•4 �C � C ..aC° O N C x A f'.n y ' : '� . A N .� � Q b5 0 VoC l ' � ?3 '� C x •. +. e � CacT w °�y T U = T 3 1 xaao •w� w 0 . O x .aTV ei �^3N F 7 — 0.� �NcNI+-1 w r.N a w�c � �°j„n X°q' �0270 � �a�.. ^3-I 5.,TO'C bOG S �O o b y 7 �' yS m aC oi o � 'w a u °N � 'U 3N ..�0 ' . C ttl �•7 O i-'...i 0... O. N 76' O N S �• NCO N' ai " W ., awwaFowzwQa�QAC�Am� ,�zzv�.,��- ,CJZ.- ,UFa7�•¢�mA rxC7aUxa >�C�- ,a�,U�, .,z VJ N N N N Vi N N Vl y y >' >'S» >'> 'S > cc Q 4 1.1 t2 La M 4 N N N N N N N N N A N N Vi W N N N N N •N N •N ' S O + w w w w w w w w w 7w7a7aSw Sw S ^'7= 57-;i N NNNN N N N NC -14 . ta Ta�J Ta � J tec7a aw7 � 7.h S O• O O OOO OOOA Txc�7xO t� c� S xRt�7aO w7 c7o w a7a ra w r�7 wmwxb aO w �p w cgQ w 1 N 0 N N 00 O N Cl Go N N N N N N d N N U.N. N U N N O U N .N. ti .-� .y .,, .•1 .-� .-� .-� .--� ti .•+ .-1 .-1 .r w-i .-1 �-+ .w r.j A .ti .� .� a :7 ..�. ..�.1 .>. ..�...>. .>...?. ..�. ..>. n .�.1 AO �. .�..> -. QQQa4000QQ�¢ QQQ~¢~¢Q¢ aUUU UUUUUUUAAAAAAAAAAAAAIAp04a zzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzz .zzzzzzzzzzzzzzzzzzzz w o o N w w w w w w w w w w w w w w m w m w w m w w w w w w w w w w w w w w N N N N y y w w w w �'ry4ly. ry4 Fy+.y4 /. 14 F..1 lyr iyn Fyy �yc 1Y41�411y4 �y 14.1 �y4 Fyi 1y4 �y4 �ylyy Fy 1y41 �y �y 1�4.1/y�FY I�.YJ/y+Fy -��y Fyi.y4 Fy�/yn �y F+Fyi Fy�Fyi ry4 Fyi Fyi yFya �F.1 y y/.n1 1y M 4.1 4 1+ M Y .r 4 4 1y 1y M M 4 4 4 4.1 M 1y M 4 l.. M M 1-1 4 1y M M 4 4 4 4 Y 4 4 4 4 4 4 M : M M .Vg Y 4 M � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a as aaaaa as o,a a a as a waaaaaa aaaaaaaaaaa 3�' 3333�3�3�3i��33�335��' s�3P' 333333,3�3�3333333�'33333333333 U z%N. 17Nizz.7Niz%NrF./r l�rz7Ni/ N- 1z `TN- 17N- 11z1,yrNz7N.zzzzzzzzzz zN ryzzzzzzz zzl7rNzz,�.Nzz z�N-1 z,zN b a u ° iv�yy •4 z z N z M M > M M M �N�t�t ,���,���� °y °�� °y� °y{ °�{���y ���by by by•��ybbby� °'�y �y�e�� �•�bybyg �y ��y ��y, 4r � 4 � � fr fi fr 4 4 41 Lei 1�.� 4 4r � (+ Y MI �rL�i �rY. �lr�� �rL�. �rNY1 •rF��i �r�� �Mh �r�� �r�� �(ri� �r4� �14� �r4. ♦r4. •fr.�. �rL� •�� �14� �tri� y ��I FI '�'J'.r'1.'S«51.'1%•.�J'J'rJ''S 'J'3 '«'�Vr]'J 4 CAA mm"T'.r M.r Cb A,T -' 'S C'Jr m., V)b IO VI VI V)VI VI VINO V)ulb V)bbb�V'V NMMMMV'V'M'V'NMMV'V cf N'V'm'V'MtTMN y L. ° �TI�VIN ttM�00��r-•1 VIII OC`r T'10t`VIT WWNV r-�w mr--1b Wl�bOVIM bMt`WT Ott Mc% WNWO%NI��OT V' NDD�oW NOOMtt M-,Tmd'MOONM7�D NOVI�OOVT000� MNMTIO.%Dt-" -I eh Off *-INFO I��D �O VIM V1Mt}O�MN�O TOO VI °1 d'O�O �O Mf�V1�0 [�00 CO q'�•o. Nr-I ID tI V]IOO q'O��O (� TMOTao(`OO lam er l`MI�OO T.-I VI V).•I OO I�q'f�00 .+1` rC (�y . . I 1 I I I I I 1 I 1 1 1 1 1 1 1 I 1 00 .�y+•�VI VI NOl�yV1 t�'O V�I•VI. -IT OO VINO -I IOV �I�1�101�001T OM00tj}O �J},r etVt}I tVt+}IOttbtt CN��}•OO ttV��I V�j (�I IO aiv eeVi b �O.'d �IO�rnh nh'md'rhV�7in r E v�i�rn�bbr n n r••.. -•. �'••.'- ..- .1 -..-� r-. � � � i� i••. i-. i-. r-.l -. � � � r-. r-.. -. r- ..t. -.l-. i.l-. r-. r. � � i••. r-. r'. � � � l-. vv�ravtrvvvvvvvvavvvvv�rvvavvv�rvvvvvvvvvvv��rvv Io b N 1 ys�Ly Qti CD cq �p O� NO,QC I°'dbM�NNMONI Nm >O NN TOVVII� cq QIT N cq Tb �Ui .l'TNQ NNNNb Fi¢N�TTNN oAQ CONIQUUIO� �SNUAN 0 U Nbb �QINUTNTT� yUT�UUTT �Q'm Ua UQ,U5 �� ��yr °I yNNQONI N°Ima, eq ,4 T NUT V¢TQQ gn U OO FC N U O¢ °' A Q Nrn "C¢ ¢ UN3x � UU U ¢N O O mUm aUF a d N U � N 4 yO c} PqU U y Q Y N g gm 5 p0 UCT ii N U �r toN tl :^ x�CgtZE='m O03d t`prFNy ">O 0 U31 zqWNCSy\-� o N]C� d NU� z°.352v-5 � NyN N .6-v- 3A3oiUz $ a'Tx *05V N d$ O`N0Q 7 NA7UUU 60 UU '•"I I ^ ' z N Oy UU� N TOz iwNZ 'N > C 00Z3yOU oz oO o�3 1 V UZuz oy�A �¢:oc U 8j [; > j A; CN i 'y O UNQ AI S •"° .^ O.W > ° a C � A aN. , � �6' .e eE"eQA �• °'' yea° iya`° mUF"• o" Q-'' vo''�"gaNV��1�•°°�ooaNr�°��aT "womop"O'. n�NO�2aam�°e9����g�xo°S�� N' p ° O U p Y Nt C7 °U� v5 wA wya mo NC7 w (7, �C� U Q¢rnxmUxwUM W °Um 6YIV �T'U VI tt �'1"� TIO\Omm< llAo.- O ^.r'�T fVr� �•••M. O w mt�VOVII eFW OHO -1 OV�I O'7 NOVMI Cdn i�V�i W•ma•b OMh01O 2ND b.�- I�MCO�IV Q.�- InNVInM Wr�-I ID VMi W � � OTO O VNI V NV r- M NI�N ttN Vl�M7�. NV NM.-IV NM0. V 'Cl. I�mN OD > �pr Ow w X�y ' • o t«N2 , m ?2 Ya �i 3Ryj °NIii. Qk. x .N .NT • .KcD �N a� '�j'���:1°„ I 0 �T^ 3 v�t°o � xE3 l',wa>Ni' •a� i _M 0';5 ,�j Wmcw—OQUOCHa °mi xNo w •� �.r•. •� ,CN I-❑ yp ~4 N ^ 45 w tc � G'O tyC t° ltl F s N Ns p.,wv��Q¢zxAUtiQUF¢5c1; >z¢� °��Gdw�UHw1�UAs�alw °aaW� °w� 3333333333 Y O�1 °1y� 1Ni N NNVI VJ ViN Nt•iV �..!u000U Uu C C C C C C C Op OD Op Oq OD b0 Op 00 OD OD VM 4 M !y Y � O o N N N N . U 17 .27 N 0 4 0 0 0 0 0 0 3i333333i�miaaiY- I 1 1 1 1 1 1 1 Iai. mmicQic.,%000UC„%Uaaaaaal -lal -i N N N N N N N N N N N N N N N N N N M M M M M M M t+1 M M M M m M M M M M M M M M M M M gAAAAAAAAAAAAAgAAAAAAqqAAAAAqqAqAAAA�1qAAAqA �1 mp]I mI mI 1 mI mI m1 pI] I m1 pI] pI] m1 I mI mI m1 m1 mI I mI mI m1 mI I 1 mI m1 m1 mI m1 QI] p1] m1 m1 mI p1] [�1 m1 1 mI I 1•.�1"��f- il"il'i�- i�lli l-i �i��"i�'i Hi �i �i �l"r�l�i �i���''rl"i �i Ff �i �i �i l"i Fi l"i Dili �i �l"i� zzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzz ed tC CcJ cth cJ ttl Am NCfC �tn1 (y (d (y C.1 c3 CJ CJ fi (C �Nn �tntl ty id rN� (3 a1 ai tQ �(nd fJ h. f3 f'1 ld C.1 fJ cl fuC�fd OOOOO 00 rxt 000000000rrt i rrrrrri i rrt xt rrrriat''0 OOpp�1pOp..O Opp,, Opp11O 00000000 Opp11O OppIIO OOO OHO 00 p0p1100000FF000 EOp�1O pOprr �'�4��3y3y3F3j434 3' 3F5j3w3�33y3w3�F3j�3i 33l5l44 U y5F3j3y34y3y33y34 y3333�34i3 zzzz%x h!F `Nr% z'�Ni.GNI z F ZOr r FN- 1%ZO%NUF %ok; zF z FNr.•y ZO Tr 7! z zN z i zzZ ZO% z ro tr1'7'y'L)'> w 5•b Er-° Q y ti O. N o m t9 (. °c 01 00�. y X O p Be, ° 0 O N Q ° n'1 > O > o• ° H PO. d� �n 9 �' 7 ti y N y ° Pa' rNi' d :c C <:C ,Mi. cagy Ioo��S` og. RB m °vW ��� « 2a00 ON 0M � �zzzmn om.+ o 0 0 c CL w n> > o a° rn o romo it G ° b by o b CCw e Ou a vv oa: C1 (A v °a c C)o m 0) m 6� v33�Ti N trig6o'R� giyo,r� �o ° m C m in i awEr � 0 �D = CD y O fi' n C U :r C Ul W W ID CD M D a T, f ym ch °z m `oo a m z z V� z m a N m m m 0 C r ro 5 C t7 rA y m 0. _ � a Z OA ?Za WM -�a N°a x n° xy ° rp A Lvi M Z O ,= y bi �y O� 1�. 1� uA �¢ gg v Z 9 — i,L°'$�u m E.�''3 �'u E: e Pi o—>. .$ V �?•Sr'1a ^m C 2 W G •VZ �''c �.�b'u V � °v e^ z$t°z4pp''w5 r$ ti ' ' y°"-� °O �O� arn¢ 5 Qti y oz n = ° ; 0 u >. O m o ° ` C W Z ° $ z Q wo to Ary v a y -a q=9 W b ° �.,UaE S a � � ° . v C4 �¢JP .20 .c " T 6 ivi 6!� O v� g m yc —° 9 °m o mz v E¢ ° O° 9 u n a Sur° s ipp- u ::. .. ¢ r7 a. w v ;5 ,?. T 'F u c -°1 K n 1 � o Z. � 3 z 5 ,8 m° 2 �j Oi O F wiry C w Z dm0 E c;� d' i0 E m9 gC07 R.J °d� _ ua o °o "a, = w �'u ° w "1aj(� {{��Oay u Z v z •E v y .] ° 'E^ .a a q °. O f5 w ¢ Wµ1 CCm Z °� �,a.s e ° '"2q'w va 12 aQ '9 0 �0.—a0 'iu $ wxUx¢za ss�60 .°T•R °m az ° °g�+' f;$ '� WW O F°��Cal7Z F. Z Ezm� 5 v aaL °"govd'•a yaa WOz gg z ^ 0 `^^ pi <1 V1 oZQS �wU�CGpv� Q a Z r € ; a mc#v .". A' ° �; c e ` E 'ig .ca ^O�jj'�Jz¢ O ° T •n ^�, ° .� N .�•°j T a V O A y O .•'_ O N pp .J F '"°_ R .0 'N W E •.ti Q �u O if. � w °° w o 4-q;. •� q� am N py W'ywactiz UzO 'yW' � °�z A za. s aw �U 9� � �'g� w� ❑ � �.m �u °r7 uici a 4 £ �g� � hN u p ❑ m� ❑❑❑ m W I a¢� r7 ET �' 0 z T Z. W h W 'A W 9 w— O El W (�yy o x 5 a " a Q e � ¢" 0400 7U F �^ Z °GU e r a.,9O❑ J F Q N •' 'J N O A "M O N h O m %' n Y ¢ �= a CLG a� TWa Z n•$'u off. w mvf Qa Z q d Ld N Q• T':n C N q � q � '•ai p � E�. a O a � � $ � � ❑ ❑❑ .q z z¢Uxw wawzazam Jilt 4. HU 14.O`ITxJLL u �¢ !� R 4 000 g w u mm � BC�m °• g W j^ ".7 LL I Evz }p3jp� /i�3,hF �`• &� Y —aS.3 NF�a Z ~ 0 0 0 0 0 0 0 y°• ^� E j� tlT O T g F ry W Gi O A • m N a M •S F C p g i� 'E •s :�I v •_ ? S M s v ii C� N "S a ao °s g v 8 S os C$j N v M° •� 2 A & py y 0 ` a •il u m •S •ryyq u. E�e��aae SW� O YmUOF O O O._ �pp�p -.55d�s 'A�sa p ax -ki 12CE Q%Pr�.'m$ C C "id�y d a 0 9�sss3Onay7wwww�y p .�aJwdi� c�C10 Z hm. >" �a v v �a d R wma° ° °8 al�wwww� k T'n 'Q � 'S •J 'S 'S 'J � 'S � N t O • CITY OF NEWPORT BEACH Item No. 13 GENERAL SERVICES DEPARTMENT DATE: August 13, 1993 T0: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Appeal of the Street Tree Committee's Denial for Tree Removal (See attached) Discussion: The Ficus rubiginosa is a messy-tree without question, but reason for removal. Most of-Debbie Lri;sh's other concerns trimming. We will minimize .view impairment when this tree uled trimming late in 1994. There is minimal view loss at future we can root prune and install root barriers to avoi, and sidewalk. this doesn't give can be handled by receives its sched- this time. In the i damage to the curbs Debbie Irish has requested that you see the situation from her deck, if at all possible. • If there are questions, please call me at 644 -3055. 11 Recommended 'Action: To uphold the•Street Tree Committee's denial based on Council Policy I -9. David Niederhaus General Services Director Attachment 1� ;;j i CD ^b vtj Nc^le�Per Act uhs t .- - NeVaI .Jet^VI,CCS - �L�y a-P Newrorf 6(fo,.C,k beau M r. Vlfdtrkaus )ease c�ccep) FILLS IeI)e as my CL pea.1 +o +ke Iree ACCiStDV� +b + ^e-)USe $c> •re- w.oV< +ke i re r- 6ei weey, +kt PC:;,rktV\, -, 11>+ and - b.oaYC� walk t>1 �t^oY.'�' or� w1y �ropew�-y �Se� Q�iac�teeQ_ T base w\y a,r.Pea.) o v. i-k e- - po.1.10 wtn� - - t) Le*e44v- 1-vom 14 4 Tree Q©inlwttssio,� safes �ha{ -- _ _- 3 lovnwtisstoners e- XawIthecQ grca aU. st�e . ^^�tiv\�e Sp IIiUIe oKI ova 1 k vr.per- -1 - ID OV o ke- i _UU -}o1Cy tf0.4 \ci Ikc oily AGGCSS i5 +kru MI - - 1-- rovt�- CcOOi^ +d 't-he. B4-aIYS 1 AS Ldi 9,Oi1tiG U ait cc-LOK c� s s u r-C You YO? YL e Vk-c - -w VAJ elov`,4:ev,r. o nny. bir>cLP-4 ocegav\..vt_ew.. -.- Ike Gil t Ot'a?-r 4 pr1VoJ -e rfsidrkL� 7'o - %2?ti10_Vf )tees �11�a,� Wock N ^s eLgA�O oc�eGvt VleLUs, -_ See aA ctdh ed co -4tGl 2 Prom k e9ts�c! 3� Wkj s 110 a 14 mof Ct7� kfl 5 -e� �a �ke sgme- rules as 1� e� �osSNs -- .om ids_ �e t ehs i wklet�l C� is heicl% /�ov i� a NPSC.e�t, TA e r e e f� I,5 (�Vj E S S-Y- Se + 3 = 1eel P h e r sic) E• ©ceav��^ow� e 4- le le 1 s • IS Ike. Ko'1-or•- dviven Tbo Lyd LOcLik- sweere.V !) �aVtivto� dv the vvtdeV 1-I1e i vee _becicuse o><' tI+S, 1:5w n /It KI I�� �MYlGl2�s 7 s o i vec v s Ou+ SpLIX� - woo s; asnci ��uV�S Tie W�rss 4) YjOSSeS a VlA i 7 Q V� -- JO1 I�� S aC v�cP 0 I I 5) i (e) T-1 ova dl-eA. '}-kc - LL" v 1 ad "n, c�_vcP } lae s ode wk wou14 l�-e jess M-ss�� less Ka-z vdbus , civd w6014 b� jess k +r, btb k v',es V 1 w s a V\J b e 1"to .Y } e I V\ - u vt -e s a141\�� CL vLC.IE � eke b.eae�,\ a +WLs n S(KCe v"el�l 3 one,, t, root; 'of n4ghbors dint,,. tw Sias = C '%IES. 6ie digpix o..wheth6r -;a et?! l lium 961 bXQC,r&T1=l5Ct'8i7 �RLV.t :`•': i di- ff a ` s iad yet° ' reirlairi; ta _ s . •.: i ;• ,6119VAOg ; aRnty he `ister.`.'r •' - ", `: Si�+�otl!Ji��th�•;P.�e•.fr•ee,' to ,, ", - .e• +ifileZe. •,.,,. ... ;, Y: FI ^Y,�",`,T'('{>�F:•f.;�::.a'r.y Y;t`+s.TY- .+L._`,. _.t, u�1: •`i: �'�:. ..:Aid ,,,lj�,,•; �;•a�t:,�if:s,9f y�:H•�.,' a" a "doe .r 1 owner faR 1�YT GYP 1t0 M: 9eac ca dereii'r de e f e !e 'i?l .. CR i h t esA ntl TkF -•• e :..; y�l Y'+ l.,• f- M 5C• i" �' `ii[! s'Y:'Ea,:tuf oaf.. h • itle: f"l,0ht;rafEkr neltl k9t�-`, a7 a 4; ,j:, , a f 1qp •3ft;" V`A �','4 Aq tla- fihll) • IF nI)Ity }; "w¢ by in-, p ho�isg the ts�` I Jr tit4di;k't, r _ gW 'tq WF` y s prTn" Jd t ctcity, kti' ea rapdwH i• y @i •� „, h`ai1C! • ,,„ � � t.rR,p,•, t•` +�i. "•: °, F'.,�hi ; != �i >`' • 6;1ad >' } "R "d;tlketre3ilgt',,,• ten !ttiejr;'Toeexly' to {endl neigL; t"Sif ieaUie��irhtteta.� .,: „ w..•�,. _ i .t 4 , .q..= �M'IT�•rj. P t ev •. e jn {. '.�0e.L .. R'?"er. ' „+:lt� ctY $110 au"::, tW= :tE!e•.>;(pys >..woald iririi •.. - PTh�11• ;31110 • ",, n ,� _ r, • M i :e'r,'...<:5..;'0• Y1d "° :•$n tom: ". . < _ rf� ;g�,� ,� .'giant, m •y-,. c1�.:%kl4e •tti" out the ; riTg, k1fYl� r onnog grog, <;,'1T �,:'.li~,e�. ";ae`:lk � a ean�%.�s' are,:;' 'Elie liindsays ;�a -o ;rp tiia�:oceah yletW fiom:tl%e,tA •'•.se$wad�'`,dt' '%.7ipme. i nlie;Yajµri§t4yai;�ox%ever,, eay'the ` spin y,` ;Vine • w ba?e1Y,,:. td ¢n� l i4p e frw their. nelgli r6oM segoh sioiyr lilli t-bkm,:_'.: it= '•;( etbjiei� ;tlie;co nno}Iys com- �alueil' (adhe •oiiy't lYgrk9 ^Depart- mPnt;'.asking +thab �ttie!�e'be•'re= ingved ;trp puliljc proVeriy.,They 3 Efft iti'J�tigat`y,;tli$.' amts Benches find .ljecreattdlx `Cbmmtasion or- dered the Ltudsa s to remove. the 'tree, wHtah,tihdmga 1p',15. feet Heedils'e It; iiiiai[e the CoimbTlys' ;�he'tiihdsys appeaied'th'e.deei- sioh .to`ttlte;;counbfl, Iioivever, tHeyrflrst •met with 0 t_.. • 1 7o �'ieet Bu •ihe Connollys; weteti't:haPPY• 1 �fii is ,the CgnnollysOnalsted 64, a 9 -loot- maximum 'Height dud'' ; askedstor a avrltten+agreemenk Uie: ' �jndsa�s .catled'atNthe•;tellis.;` •` ".We feel• tjiat v✓e'di e- .li8ing he -• y ras'sed; ", Anuetie $ indeily; ,armed', .- tiv[tH ;a. scraggly • braneli;• told the Pleas6.5ee TINE "P.Tage; fi It � I (D CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT July 8, 1993 Debbie Irish 510 E. Ocean Blvd. Balboa, Ca., 92661 Dear Ms. Irish: Your request for tree removal has been reviewed and examined on site, by the three Parks, Beaches and Recreation commissioners and . the City Tree - Supervisor. A recobah6ndation'has been made 't'a retain ' the tree in .accordance with -the Tree-- Praservation Policy 1-9.j: Which '- I am including. Your recourse in this matter includes - -an- appeal of the. Tree ' Committee Is' decision' to the full�'Parke; Beaches and ' Recreation Commission: If you wish to do so please send a letter stating that to: David Niederhaus, General Services- DepaY.tinent, City of Newport Beach, P,.Q._.Box 1768, Newport Beach; Ca.' _:92'j658:-8915,, for inclusion on the Au st 3rd P'.B.& R. Commission a r' gu gents =�.... - Sincerely, . Jan Frainie PARK.. & TREE Superintendent 0 • J GENERAL SERVICES DEPARTMENT PARKS DIVISION DATE: July 30, 1993 TO: Dave Niederhaus, General Services Director FROM: Jan Frainie, Park & tree Superintendent 64, SUBJECT: APPEAL OF DENIAL OF TREE REMOVAL IN FRONT OF 510 OCEANFRONT ,Mr. Irish, upstairs resident at 510 Oceanfront, has written an appeal to the Tree Division and Street Tree Committees' July-8; 1993 denial for tree removal. I re- inspected the site and the Ficus rubiginosa, (Rusty Leaf Fig) approximately 9" is 14' is healthy and not a threat to public-or private prop- erty. This tree is the designated tree for this site (See picture attached). I,can raise and air -lace the tree to alleviate litter and open up the residents vista, but the height if cut back would only cause more future trimming frequencies and it would increase the fruit production, litter. I agree the tree is messy, and may not be the right tree in this planting situa- tion, •but the tree is' healthy and I can't justify its removal at this time. Jan Frainie CC: Bob Bailey, Street Tree Supervisor 'Street Tree Committee P.B.& R. Commission ,. M4t"d O .A- , ~: n A`:Vit �J is CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT DATE: August 17, 1993 TO: Parks, Beaches & Recreation Commission FROM: General Services Director Item No. 14 SUBJECT: Appeal.of the Street Tree,Committee.Denial for Tree Removal (See attached) Discussion: The Park Lido Association has recently arranged for (221 Melaleuca trees to be planted in their parkway on the South si'de of Superior Avenue between Dana Road and Placentia Avenue. They are to be commended for this involve- ment in our City Street Tree Program. While the removal of the sole Euca- lyptus tree may make for a more uniform street treescape, it is a healthy tree that appears to be protected by Council Policy I -9. It would be ad- visable to view this tree before the Commission meets. If there are questions, please call me at 644 -3055. Recommended Action: To uphold the Street Tree Committee's denial based on Council Policy I -9. David Niederhaus General Services Director Attachment ✓� MANAGEMENT AND BUSINESS SERVICES, INC. 1500 Adams Ave. Suite 306 • Costa Mesa, California 92626 (714) 540 -2991 (714) 241 -1603 FAX August 10, 1953 Mr. David Niederhaus General Services Department P.O. Box 1768 Newport Beach, Ca, 926SB -BS1S RE: Park Lido Association, Inc. Dear Mr. Niederhaus, In a letter received from Jan Frainie, Park and Tree Superintendent for the City of Newport Beach, Ca. dated July 8, 1993, our previous request for a tree to be removed adjacent to the above referenced complex on Superior Dr. in Newport Beach was denied. Not only does the tree look diseased and in distress, it was the recommendation of the City personnel who recently planted the trees along the length of Superior that the tree be removed. Specifically, I believe the tree is a Eucalyptus tree and it is located directly in front of the complex. We wish to appeal this decision and ask that the tree be removed to give the area, our complex and the City a more beautiful appearance. Kindly consider this request and notify this office of your /the Parks, Beaches and Recreation Commissions decision. Thank you in advance for your consideration with this request. Sincerall j , ) J -I D. L. Paque to - Manager PARK LIDO ASSOCIATION, INC. CC, Jan De Bay City of Newport Beach Pat Shahan - President 3 /Park Lido Association, Inc. MANAGEMENT AND' BUSINESS SERVICES, INC. 1500 Adariis Ave. Suite'306 • Costa Mesa, California 92626 (714) 540 -2991 (714) 241 -1603 FAX ' April 16, 1993 Mr. Randy Kearnes Street'Trsa Committee 3300 N. Newport Blvd. Newport Beach, Ca. 92663 RE:. Park Lido Association, Newport Beach, Ca. Dear Sirs, P Inc., Superior and Placentia Avenues, Please be advised that it is the consensus of the landscaping committee for the above referenced Association, myself and Mr. Bob Bailey of the Park and Beaches Dept. that the Eucalyptus tree .located in front of the Associations park in the median adjacent to Superior Ave. be removed. Should you have any questions or concerns, please feel free to contact this office or Marge Pentzer at 642 -1380. sincerely, ' Dennis L. Paquette - Manager PARK LIDO ASSOCIATION, INC. DLP:ag 36 ;ITY OF NEWPORT -BEAC PARKS, BEACHES AND RECREATION DEPARTMENT P.O. BOX 1768. NEWPORT BEACH, CA 92658 -8915 (714)644 -3151 May 26, 1993 Dennis L. Paquett Mgr., Park Lido Assn. 1500 Adams Ave. Suite 306 Costa Mesa, Ca., 92626 Dear Mr.'Paquett: I have received your letter requesting the removal of the Eucalyptus tree on Superior Avenue. Due to scheduling constraints the June Street Tree Committee meeting has been cancelled. Your request will be addressed at-the early July meeting. If you have any further questions please call'me at 644 -3162. Thanks for your patience, 1 Randy.Kearns PARK & TREE Superintendent 3300 Newport Boulevard, Newport Beach CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT July 8, 1993 Dennis L. Paquett, Manager 1500 Adams, Suite 306 Costa Mesa, Ca., 92626 Dear Mr. Paquette: Your request for tree removal has been reviewed and examined on site, by the three Parks, Beaches and Recreation commissioners and the City Tree Supervisor. A recommendation has been made to retain the tree in accordance with the Tree Preservation Policy I -9, which I am including. •Your recourse in this matter includes an appeal of the Tree Committee's decision to the full Parks, Beaches and Recreation Commission. If you wish to do so please send a letter stating that to: David Niederhaus, General Services Department, City of Newport Beach, P.O. Box 1768, Newport Beach, Ca., 92658 -8915, for inclusion on the August 3rd P.B.& R. Commission agenda. Sincerely, Jan Frainie PARK & TREE Superintendent Item No. 15 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: August 30, 1993 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: DOG PARK RECOMMENDATION• Pursue the implementation of a park for dogs at Grant Howald Park. DISCUSSION: The City Council requested a study to be made to determine the feasibility of providing a park for dogs within our park system. Several Southern California communities have or are pursuing similar concepts of setting aside an area where dogs can be let off leash and worked with dog owners. An extensive review of all parks within our system was conducted by staff with the following criteria in mind: 1. Not be offensive to nearby reisdents. 2. Adequate access and parking to users. 3. Not impact existing people programs. After this review, the only facility that would accommodate such a use was the Grant Howald Park area above the Community Youth Center building, adjacent to the basketball court within an existing grove of trees. The park has adequate parking, restrooms, and is not in close proximity to residences. Staff has been meeting with members of the community, including Shawn McGowan, who are highly interested in providing this unique opportunity for dog owners in Newport Beach. Their interest has extended to determining that there are pet supply companies willing to donate to provide fencing for such a development. If approved, staff would pursue financial support of this type to accommodate development. Attached for review are regulations as established by the City of Long Beach for their dog park (Attachment "A) . These rules or • similar should be adopted by resolution to assure proper use of the proposed facility. 31 t E • a Inn HS � d�I a 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 2E 2 �f 1 10 • 11 12 � t55 n 13 14 ATTACHMENT "A" C. The following regulations and limitations shall apply to all dog exercise and training areas: 1. Designated off -leash exercise and training areas will be open from six o'clock a.m. to tan o'clock p.m. 2. As a condition of admission to such dog exercise and training areas, the owner of such dog must carry a. suitable container or instrument for the removal and disposal of dog feces. 3. owners of dogs making use of the facilities shall clean all dog feces from the designated area., 4. Aggressive dogs are not permitted in the exercise, and training areas. owners are legally responsible for any injury caused by their dog. S. Any dog over the age of Pour months shall have been vaccinated and legally licensed prior to use of the designated exercise and training area. G. Female dogs in heat are not permitted to use the facilities. 7, professional dog trainers may not use the facilities in the conduct of their business. 8. There shall be rio smoking in the exercise and training area. any dog using the designated 9. The owner Of exercise and -training area must have in his possession at all times that the dog is in the exercise and training area a leash for such dog which shall be worn by the dog at all times the dog is not in the exercise and training area. . 10. owners will otherwise comply with all rules governing the parks and relevant parking regulations.. 11. Use of the dog exercise and training area by any dog shall constitute implied consent of 'the dog's owner to all of the conditions stated in this section and shall constitute a waiver of liability to the city of Long Beach IIU(r and an agreement and undertaking to protect, indemnify, lI defend and hold the city of Long Beach harmless for any 1 injury or damage caused by such dog during any time that the dog is not on its leash.. RCV BY :NEWPORT BEACH 0 ; 8— 7-93 ; 4:17PM ; Sanchez Consulting4 LICENSE DIVISION;# 1 Lily Sanchez 306 Narcissus Corona Del Mar, Ca 92625 714673 -9527 September 7, 1993 Fax: 644 -3339 ' r from Mr. Ron Whitney, Director of Recreation Dept. City Hall, City of Newport Beach From: Lily Sanchez Dear Mr. Whitney: I am sorry that my dad (and "owner "), Joe Sanchez, and I could not attendthe city planning meeting at 7PM tonight, He had other plans and I did not have a rideand I can't drive anyway. We did want to express our very strong support for the concept of a dog park at the Grant Howald bark (or any other appropriate,site). We go to the Laguna "Bark Park" often, but it would be great to have Our own playground where we and our friends could avoid the drive. There are many dogs and their (taxpayer) owners who would enjoy this facility and take good care of the property as has been our experience at Laguna Beach; Though the Park is "for the dogs ", I find the owners also have a great time as well. Please give this idea your best and most careful consideration, Very truly yours, Lr E Lily Sartdhez Item No. 16 . RECREATION MISSION STATEMENT It is the purpose of the Recreation Division to analyze, interpret and address the leisure needs of the community both present and future. Identified needs are met by providing activities, services and facilities to Newport Beach residents. Services are delivered through many agents, including staff, contractors and through in -kind support groups and organizations providing a community service. Future park planning and design needs are addressed through community forums drawing consenus with user groups, homeowners and City concerns. • n LJ 0 • Item No. 17(a) CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: August 30, 1993 TO: City Manager, Kevin J. Murphy y] FROM: Parks, Beaches and Recreation Director, Ronald A. Whitley /I /1➢ SUBJECT: COUNCIL POLICY REVISION VVWW As directed, this Department has reviewed the policies that will on January 1, 1994 become the responsibility of a new Community Services Department. Indexing, not the policies themselves, will be a matter for future review to clarify reorganizational structure. POLICY T -1 Art in Public Places F -20 Reserve Fund for Culture and Arts F -23 Donation of Art to City of Newport Beach I -2 Community Beautification and Water Conservation I -3 Park Standards I -4 Cost - Sharing on Undeveloped Land I -5 Use, Priorities and Fees for Facilities and Equip- ment I -6 Instructional Recreation Activities I -10 New Recreation Programs I -14 Co- Sponsored Events 4 RECOMMEN6ED ACTION Renumber to I -25 Renumber to I -26; Retitle to Financial Support for Culture and Arts; and change dollar amount to $40,000. Renumber to I -27. Delete Policy due to City Ordinance requiring same. Park Standards are in the Park and Open Space Element of the General Plan. Policy should be eliminated. No change. New Policy combining all City facilities. No change. No change. No change. -2- • I -15 Park Improvement Donations No change. I -16 Commercial Uses in City Park No change. I -17 Oasis Senior Center Opera- No change. tion and Relationships I -18 Community Theatre Policy Delete second sentence of C • I -21 Bike and Foot Race Policy I -22 Naming of City Parks I -23 Sister City Association Policy I -24 Use, Priorities and Fees for Marian Bergeson Aquatic Center Ll� financial paragraph. Move to F series Special Events. No change. No change. No change. C1 J • • a Item No. 17(b) August 30,1993 TO: City Manager FROM: General Services Director SUBJECT: Council Policy Revisions -- Category "I" As directed, this Department has reviewed the City Council Policies of Section "P' for possible additions, deletions, and revisions to those Policies which are under the authority of the General Services Department. In all cases, the policies with recommended and revised language are attached. Policy Recommmended Action I -8 Landscaping and Beautification Language added which is necessary to strengthen the responsibility of contractors performing work on or near City property. I -9 Retention or Removal of Park Major changes needed to facilitate field maintenance and Parkway Trees of urban forest. I -12 Preservation of Views Definition widened from "trees" to "plants" and additional designation for parkway trees on the 200 blocks of Larkspur, Marigold, and Orchid in Corona Del Mar. I -13 Median Landscaping Develop- References changed from P, B, and R Director to ments on Public Cul -de- General Services Director Sacs I -15 Park Improvement Donations Language added stating that only citizens and community leaders may have plaques for tree donations at the Oasis Center and reference changed from the P, B, and R Department to the General Services Department. I -19 Maintenance and Planting of Increases cycle from two to three years, to more Parkway Trees correctly approximate actual schedule, adds trees to the official tree species list, and simplifies some of the language concerning the planting of parkway trees. LH V • • I -22 Naming of City Parks David E. Niederhaus DEN /mp Attachments 4 Delete reference to Oasis Passive Park, since it is already in Council Policy I -15. LJ 0 I -8 10/26/76 LANDSCAPING AND BEAUTIFICATION Public Works contracts sheu4d will provide that where any beautified area becomes marred or damaged as a result of the construction work, the contractor shall restore both irrigation and landscaping to its former condition, and sheu4d- attempt -te also avoid any unnecessary destruction to adjacent plant material. Adopted - April 11, 1966 Amended - October 26, 1976 • �0 I -9 RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community (attaehed) (Attachment 1) which should be retained to the exclusion of all normal problems. 'T is ist Will' contain 1'andmark trees, special trees of extreme beauty, stately. trees which contribute to an entire neighborhood, dedicated trees, etc. These trees will be identified, mapped and recorded. Subsequent to this they will be given all- types -e€ special treatment to retain them, 4nelud$ng- the - use -e €- asphalt- s4dewalks 7- real4gned- earb4ng; -ete: as deemed appropriate by the General Services Director. Whenever it is necessary to prune tree roots in parkways or other public areas in order to correct or prevent damage being caused by the subject tree, every reasonable effort shall be made to save the trees €nelud$ng -the use - a € =h$gh- grade- asphalt- s$dewalk Beet #ens. I,t will still be necessary to meet the City's standards relative to grades and alighments, with the ex- ception of those special trees discussed in Paragraph 1 of this policy statement. If it is necessary for a tree other than that included in Paragraph 1 to be given special treatment, each tree shall be considered individually on its own merits to determine whether the tree should be retained or replaced. All parkway trees included in this category, must be subjected to and meet the following criteria: 1. Have- sa € €4e�ept= rest- syste�- te- sasta4p - } }fe- and- rema4p- 4p= a -sa €e eepd$t4ep = after - reet�prup4pg•; Have a tree hazard evaluation performed by'the,Gity arborist. (attachment i2. Have- su€ f4 e4ent- 14fe- expeetaney- te- mer4t- spee$al- eeneiderat�en; 2. Have adjacent property owners be desirous of retaining the tree 444 if special•,treatment • is necessary to.reta•in it, light- J€-- patehy s4dewalk -e €feet - -t at-weuld<bb-ereated- peat= te- the4r- hemes -4f- asphalt- s4dewalk74s- tee -be- used -te- save -the -tree; 4. • Net -be- a €- ap- updes4rable- spee4es -th at-ha s -been -removed - €rem -the e €foetal- street =free- lost -by- the - Parrs;- Beaehes= and- Reereat4en Gemm4sslen; 3. Not have-had a consistent history of damaging btM'Oes items such as sewers, water mains,Aetc. as indicated per City records. 4. Not interfere with acceptable 'drainage if alternate methods of curb repair are utilized. Application of the criteria on parkway trees will be conducted by the Parks3- B'eaehes- and- Reereat4en General Services Department in coordination with the Parks, Beaches and Recreation Commission * In applying the criteria, other departments of the City will be consulted as necessary. If there is any conflict between the application of the criteria and established standards of the City which cannot be resolved at staff and Commission level, final resolution will be determined by the City Council. • 41 L I -9 RETENTION OR REMOVAL-OF PARKWAY AND PARKWAY TREES - Pabe 2 • The Parks,,.Beaches and.Recreation Commission is required to establish a standing Street Tree Committee to assist the Commission in developing a community awareness program and provide input to the total street tree program. Objectives of this Street Tree Committee will be: obtain 1. To•WRrovide representation for each situat— i o as it arises in a community and /or neighborhood4 _ 2. To devel•ep4nAevat4ve recommend oractical,techniques that will enable trees to be,saved when eenerete- 49- remeyed- and- rep4aEed improvements are�performed',around them. 3. To provide recommendations to the Parks, Beaches and Recreation - Commission when tree removal requests are reee4yed-denied by the °Ci_ty"-arborlst'and� appealed, to• the full-'Commission. 4. To inform the public and further the philosophy of the value of trees ,in a community. 5. To pursue procedures-whereby larger replacement trees can be used when trees are removed. 6. To assure that no community has a mass removal effect as projects occur. . 7. Annually review landmark tree locations for inclusion in Council Policy I -9. When a tree is. removed from the parkway for-the sole benefit of the adjacent property owner, the property owner will be responsible for the cost of removal.. Removal must.sti.l.l be done in accordance with City approvals. Note: See Attached List - Preservation of Special Trees) N'See Attached - Tree Hazard Evaluation Form) Adopted - May 9, 1966. Amended - August 14, 1967 Amended - November 9, 1976 Amended - November 12, 1985 Amended - November 28, 1988 0 4 C� ftel (Attachment'1) • CITY OF NEWPORT BEACH PRESERVATION OF SPECIAL TREES Location Species LANDMARK Balboa Library Eucalyptus globulus TREES Balboa Library Phoenix canariensis West Jetty (near Historical Marker) Phoenix canariensis Dover Drive at Westcliff Liquidambar styraciflua 400 block Poinsettia Eucalyptus corynocalyx Ocean-Blvd..Corona del Mar Phoenix canariensis Westcl-iff & Dover (Groves) Eucalyptus globulus In Arches Overpass Eucalyptus lehmannii DEDICATED No. Mariners Park TREES (Marcie Schrouder) Pinus radiata Mariners Park (Frank Tallman) Pinus radiata. No. City Hall grounds (Bill Covert) Ficus benjamina City Hall grounds (Walter Knott) Pinus halepensis City Hall grounds (Calif. Bicentennial) Pinus halepensis Las Arenas Park (Ed Healy) Melaleuca linarifolia Mariners Park (Isy Pease) Pinus halepensis City Hall grounds (U.S. Bicentennial Freedom Tree) Harpephyllum caffrum NEIGHBOR- Parkway in Shorecliff's Erythrina caffra HOOD Marguerite Avenue Phoenix canariensis TREES Goldenrod Avenue Washingtonia robusta Dover Dr. (Mariners to Irvine) Eucalyptus globulus 15th Street (Newport Heights) Eucalyptus cladocalyx Irvine Avenue traffic island Eucalyptus globulus Holiday between Irvine & Tustin Eucalyptus globulus Surrounding Old Reservoir Eucalyptus 'varieties Along Avon Avenue Eucalyptus globulus Via Lido bridge Eucalyptus globulus Marine Avenue (Balboa Island) Eucalyptus rudis Seaview Avenue (Corona del Mar) Pinus radiata Poppy Avenue (Corona del Mar) Eucalyptus rudis Heliotrope Avenue (Corona del Mar) Pinus radiata Candlestick Lane, etc., (Dover Shores) Eucalyptus citriodora Adopted - May 9, 1966 . Amended - Amended - November 9, 1976 November 28, 1988 4� A Photographic Guide to the Evaluation of Hazard Trees in Urban Areas TREE HAMARO EVALUATION FORM 0e /Address: Map /Location: Owner: public private __ unknown , other Date: Inspector: Dale of last inspection: TREE CHARACTERISTICS HAZARD RATING: Failure + Size + Target = Hazard Potential of part Rating Rating _ Immediate action needed _ Needs further inspection Dead tree Tree ll Species: DBH: 11 of trunks: Height: Spread: Form: ❑ generally syrnmetric ❑minor asymmetry ❑major asymmetry ❑stumpsprout ❑stag- headed Crown class: U dominant 0 co- dominant ❑ Intermediate U suppressed Live crown ratio: % Age class: ❑ young ❑ mature ❑ over- mature Pruning history: ❑ crown cleaned ❑ excessively thinned ❑ topped ❑ crown raised ❑ pollarded ❑ crown reduced ❑ none Special Value: ❑ specimen ❑ heritage /historic U wildlife ❑ unusual ❑ street tree ❑ screen ❑ shade ❑ Indigenous ❑ other TREE HEALTH Foliage color: ❑ normal ❑ chlorolic ❑ necrotic Epicormics? Y N 0 nliagedensity: ❑normal ❑sparse Leafsize: ❑normal ❑small nual shoot growth: ❑ excellent ❑ average ❑ poor Twig Dieback? Y N Callus development: 0excellent ❑average Dpoor ❑none, Vigor class: ❑ excellent CJ average ❑ fair ❑ poor Major pests /diseases: SITE CONDITIONS ast Site Character: 17 residence I -i commercial IJ industrial '1 -1 park 'r7 open space ❑ natural L -J Landscape type: ❑ parkway ❑ raised bed ❑ container ❑ open ❑ Irrigation: Unone LJadequate Uinadequate Dexcessive Utrunkwetted %driplinepaved: 0% 10 -25% 25.50% 50 -75% 75 -100% Lifted? Y N %ddpllnew /fill soil: 0% 10.25% 25 -50% 50 =75% 75.100% %drlpline grade lowered: 0% 10.25% 25 -50% 50 -75% 75.100% Soil problems: ❑ drainage ❑ shallow CJ compacted ❑ droughty ❑ saline ❑ alkaline ❑ acidic ❑ small volume ❑ disease center ❑ history of fail Obstructions: ❑lights ❑signage ❑line -of -sight ❑view ❑overheadfines ❑underground utilities ❑traffic ❑adjacentveg. ❑ Wind (tree position): ❑ single tree 'IJ below canopy ❑ above canopy ❑ recently exposed []windward, canopy edge ❑ area prone to windthrow TARGET Use Under Tree: ❑ building ❑ parking 0-traffic ❑ pedestrian ❑ recreation ❑ landscape ❑ hardscape ❑ small features •an target be moved? Y N Occupancy: ❑ occasional use ❑ medium, intermittent use CI frequent use The International Society Arboriculture assumes no responsibility for conclusions or recommendations derived from use of this form. r 4 r TREE DEFECTS Rate defect severity: S severe defect, high potential for failure M defect of moderate severity L defect of low severity LEAN: deg. from vertical O natural O unnatural Soil heaving: Y N Decay in plane of lean: Y N Rools exposed: Y N Soil cracking: Y N Compounding factors: ROOT DEFECTS: Suspect rootrol: Y N Mushroom /conk present: Y N Exposed roots: S M L Undermined: S M L Root pruned: ft from trunk Root area allecled: _ T9 a Restricted root area: S M L Potential for root failure: S M L CROWN DEFECTS: Lean severity: S M L % Buttress wounded: Y N When: DEFECT ROOTCROWN TRUNK SCAFFOLDS BRANCHES Poor taper Codominants /forks Multiple attachments Included bark Excessive end weight Cracks/Splits Hangers Girdling Mounds a Cavity Conks /Mushrooms Bleeding Loose /cracked bark Nesting hole /bee hive Deadwood /stubs _ Borers/termites/ants Cankers! ijalls Previous failure HAZARD RATING Part most likely to fail: Failure Potential: 1 2 3 Size of Pad: 1 2 3 Target: 1 2 3 Hazard Rating: 1 2 3 4 5 6 7 8 9 HAZARD ABATEMENT Prune: 0 remove defective part O reduce end weight O crown clean ❑ thin ❑ raise canopy O crown reduce ❑ restructure 'O shape Cable/Brace: Inspect further: ❑ root crown ❑ decay O aerial O monitor Remove tree: Y N Replace? Y N Move target: Y N Other: Effect on adjacent trees: ❑ none O evaluate COMMENTS 5� 0 I -12 PRESERVATION OF VIEWS The purpose of this policy is to identify the importance of views lost to excessive tree 1p ant growth. The objectives of this policy are to: 1. Preserve and promote-the aesthetic and environmental benefits provided by trees and the preservation of views of the surrounding locale, recognizing views can be enhanced and framed by properly maintained trees. 2. Preserve, maintain and enhance property values within the City. 3. By example, City will endeavor to maintain all City -owned park greperiy lants in a manner to maximize public and private view planes. Exceptions can be trees that in themselves enhance either the overall beauty of the area or are included in Preservation of Special Trees (1 -9). Special requests for view trimming, of City Mt to Definitions to clarify this policy are: 1. Unreasonable Obstruction of View ew on of Larks ec- ld. a r A tree, shrub, hedge or other vegetation should be maintained on public property in the City in such a manner as to not unreasonably obstruct the view from other property. 2. Views "View" means a range of sight including pleasing vistas or prospects or scenes. Views include, but are not limited to, the sight of geologic Features, bays, oceans, skylines, bridges and parks. Adopted - July 22, 1991 I -13 MEDIAN LANDSCAPING DEVELOPMENTS ON PUBLIC CUL -DE -SACS It shall be the policy of the City Council to permit construction of median land- scaping installations on public cul -de -sacs under the following set of conditions: 1. Detailed written plans must be prepared and submitted to the Parks, Beaehes - and- Reereati•en General Services Director by the person'(s) or organization desiring to install specific landscaping improvements. a. Indicate the exact location where the installation is to be constructed. b. Detail the specific design and materials to be used in the construction of the median island and provide for the relocation of any existing underground utilities which will interfere with the proposed work. c. Provide for a separate water meter as a part of the landscape median installation and indicate sprinkler-system design. d. Itemize the landscaping materials to be planted in the median island. e. Allow for sufficient emergency vehicular movements. f. Be reviewed and approved'by both the Public Works and Parks -g- Beaehes and- Reereati•en General Services Directors. • 2. Written support must be obtained from at least 75% of the homeowners of the affected cul -de -sac circle in favor of the landscape installation to be constructed which must accompany the proposed installation plans. This approval must also reflect a commitment to assume all installation costs and the maintenance of the landscape installation once installed, including necessary water service. If the landscape median is not maintained to the satisfaction of the Parks, Beaehes - and- Reerea0en General Services Director, the person(s) or organi- zation responsible for installing the landscaped island will be,so notified'. If the Parks3- Beaehes - and- Reereati•en General Services Director determines that there has not been an improvement in the maintenance within thirty days of such notification, the City will have the median island removed and restored'to its former status as a full service street or remove the landscaping and pave the curbed circle with asphalt at the full expense of the responsible persons(s) or organization. Adopted - December 8, 1969 Amended - March 9, 1970 Reaffirmed - December 10, 1973 Reaffirmed - November 11, 1974 � 53 I -15 PARK IMPROVEMENT DONATIONS • The City Council recognizes, the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as the only area where a tree with a bronze placque can be installed. The placement of these plaques is solely entitled to citizens and comnunit leaders w o eve note �m acte the city of New ort Beach, as a form of recognition. Trees without plaques can be onated an�c insta a at locations approve y t e Parks- Seaebes- and- Reereat €en'General Services Department. Park Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the donated item shall be a 2" X 6" plaque and limited to Donated by JName or Donated for Name) as a means of identifying the donation. All donations must be'approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque , shall be borne totally by private funds. The City will assume ownership and maintenance if • accepted and placed in a public park. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1991 • Sa 6I - d I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES The City Council is vitally interested in beautifi.cation of City parkways. Public cooperation in helping to develop and maintain healthy and attractive treesis encouraged. MAINTENANCE OF PARKWAY TREES The Parks; - Beaehes - and- Reereat #en General Services Department will trim the parkway trees on a rotation schedule. An effort will be made to trim most -e€ the parkway trees on a twe three year cycle. If the rotation trimming is completed in less than two three years, more frequent trimming will be dene Performed•on certain trees n7—in view areas. Public safety such as low branches and heavy foliage will be given priority over view trimming. An effort will be made to trim parkway trees en- the- Pen4nsula- and - parts - a #- Bewena -deT- Mar - dur4ng the- #a4q•- and - winter- due -te- heavy- tra € € #e- dur €ng= the - summer: located in heavy summer traffic areas during the fall and winter months. Trimming schedule will be altered to avoid trimming streets with f owering street trees during their blooming time. This will apply to streets having a large number of flowering trees, not to one or two trees on a street. TREE LIST The Parks, Beaches and which will be used by species for planning p lished parkways. • S� Botanical Name 6-evr � 5XAOV .G.44 Recreation Commission has adopted an official tree list the Parrs;- Beaehes- and- Reereat4en Department to determine urposes in all new subdivisions and replacement in estab- Trachycarpus fortunei Erythrina caffra Euclayptus citriodora Eucalyptus ficifolia Jacaranda acutifolia Liquidambar styraciflua Magnolia grandiflora Pinus canariensis Tristania conferta Callistemon citrinus Cupaniopsis anacardioides Melaleuca leucadendra quinquenervia Platanus acerifolia Washingtonia robusta Phoenix canariensis Schinus molle Eriobotrya deflexa Metrosideros Tementesa tomentosa Geijera Parv4e1•i•a- parvifolia Ficus benjamina Eucalyptus rudis Pyrus Calleryana Lagerstroemia indica "Muskogee" Arecastrum romazoffianum Ceratonia si loua Common Name Windmill Palm Coral Tree Lemon scented Gum Scarlet Eucalyptus Jacaranda American Sweet Gum Southern Magnolia Canary Pine Brisbane Box Lemon Bottlebrush Cupania Cajeput Tree London Plane Tree Mexican Fan Palm Date Palm California Pepper Bronze Loquat New Zealand Christmas Tree Australian Willow Weeping Fig Desert Gum Bradford Pear Crape Myrtle "Muskogee" Queen Palm Caro d• MAINTENANCE AND PLANTING OF PARKWAY TREES - Page 2 I -19 Botanical Name Common Name • Pinus radiata Monterey Pine Podocarpus gracilior Fern Pine Cinnamomum camp ora Camphor Tree Ficus rubig,inosa Rusty Leaf Fig Nerium oleander Oleander STANDARDS AND SPECIFICATIONS FOR PLANTING PARKWAY TREES General Requirements A. 72 -hour notification shall be given the Parks;- Beaebes- and- Reereat�en General Services Department prior to the initial installation of parkway trees for approval of species, material quality and planting supervision. 24 -hour notice shall be given prior to all subsequent inspections as required. B. Relative position of parkway trees is subject to approval by the'G$ty General Services Department , and any tree not properly placed will be relocated at no cost to the City. In the interest of public safety, trees shall be kept not less than: (a) 25 feet back of beginning of curb returns at intersections. (b) 10 feet from lamp standards. (c) 10 feet from fire hydrants. • (d) 10 feet from service walks or driveways. (e) 10 feet from meters and sewers. (f) 25 feet from stop signs. C. Trees shall be a minimum container size of 15 gallons. 1. Condition: Plants shall be symmetrical, typical for variety and species, healthy, vigorous, free from plant disease, insect pests and shall have healthy, normal root system free from being root bound. Trees shall not be pruned or topped prior to delivery. 2: Inspection: All plant material shall be subject to inspection an ap al by the G4ty General Services Department prior to planting. The City has tE rig t to reject any item offered. D. Soil Analysis Requirement for Land Developers. Developer may be required to have a composite soil analysis made by a bona fide soil testing laboratory of soil to receive parkway trees at no cost to the City. The location and number of soil samples shall be determined by the City. Analysis shall include fertility level and organic content of the samples taken. A copy of the test • results shall be forwarded directly to the parks;- Beaehes -and Reereat €en General Services Department a minimum of 60 days prior to scheduled planting of par way trees. Y • I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES - Page 3 PARKWAY TREE PLANTING A. All pits shall.be dug with bottom level, the width equal to two times the diameter of the ball', and the sett- --t-- -t4- -- der T—i 1 1/2 times the deP4 height of the container from which the tree is'plattted. B. Pots- shall -be- bask €# lled - with- a- tHepeughly- m#xed -- 'prepared- se$12 -te the- bettem -e €- the - tree - ball: -- When- plant�Rg- tablets- ape - required; they: shall -be- plaeed -a€ ter - plae #ng- the - tree - ball - #n- the- p €t: - -F4ve {.�l- gram }_p }api;�ag -i; able #s - shall -be- evenly- spased- areuRd- pepimetep e €- pit- en- tep -e €- prepared -se}l. Nete= Where land developers are required to provide soil analysis, the prepared soil backfill shall be based on test results. C. When soil analysis is not a requirement, "grepared- seal -'- mix - €er baek €iT;l a € = • • r1 U I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES - Page 4 I. Reet- barr4er- may- be- 4nstal led -4 €- the -G *ty- € eels - 4t-4s- needed. A root barrier approved by the General Services Department shall GUARANTEES A. 15- gallon tree shall be guaranteed as to growth and health for a period of ninety (90) days after final acceptance by the Geh neral Services Department. B. Trees that fail to grow or are injured or damaged during planting operations shall be replaced within 15 days after notification. Replacement material shall be guaranteed as specified as original guaranteed material. ESTABLISHED PARKWAYS APPLICANT MUST: 1. Apply -e *then -4n- person- er- by-telephene - €er -G ty- approval -e€ Parkway- tree;- plant4ng- plan.-- Gentaet- the - Parrs- and -Tree- Ma4ntehanse- "tv- YardT- 599- Sbaer$or- Aveheem- Newsert -Beaeh B. Bepes *t -w *th- the- Park44v4s4en -4n- advanee- the -requ *red- €ee - €er eaeh - tree- te- be- 4nstal4ed: -- The- m4n4mum- fee- €er- a- 15- gallon re0dent4a4- er- eemmere.�a ;- tree- 4s- $37:594nstal4ed: An add 4*enal- eharge -e €- $35:99- w0l- be- appT4ed -te -any 4nsta44at en- rega *r *ng- eenerete- eutt4ng: The- d4 €€erenee between - the - €ee- and - the- aetual- east - a €- 4nstalla0en- 4s -berne by- the -C *ty- a €- Newpert- Beaeh -4n- the- 4nterest- a € -e4v4e beau0f *eat4en. 2. Accept responsibility for watering and fertilizing new trees. CITY OF NEWPORT BEACH WILL: 1. Approve type, location and spacing of tree planting proposed. 2. Furnish, install, stake and initially fertilize new trees. 3. Prune and spray tree as required. Adopted - November 22, 1982 Amended - November 14, 1983 Amended - October 22, 1990 hC� 0 I -22 'NAMING OF CITY PARKS The City of Newport Beach has a comprehensive program to provide park and open space to serve the leisure and recreation needs of residents. It is desirable that appropriate names be selected for future parks and public recreational facilities. The following guidelines shall serve as policy on this matter. 1. Suggestions for naming new parks shall be reviewed by the Parks, Beaches and Recreation Commi.ssion with a recommendation being transmitted to the City Council for approval. 2. New park names can be chosen from, but not limited to, the following categories: a. Streets or schools bordering park b. Topography c. Theme d. Renowned citizens of the community 3. The- tree- 4ned- walkway- at- 9as�s- Passive- Park- beg�nn4ng -at -5th- Avenue and- Marguer €te- 4n- Gerena -del- Mar- sheutd- be- €dent4f4ed- as -an- area -where the- trees- ean- be- dedieated -by- bronze - plaques- as- eemmun�ty- leader- reeegn4t�en- leeat4ens. (.Already in Council Policy I -15, Park Improvement bonations) 3. New or existing community centers, buildings, rooms or site amenities may be dedicated in honor of persons who huve served their community in an exceptional and distinguished manner. 4. Prior to the dedication or naming of a park or public recreational facility for a person, there should be a passage of six months from death or grant of gift before the Parks, Beaches and Recreation Commission acts upon the request and makes a recommendation to the City Council. Adopted - September 12, 1988 ti,41 61 E a a P", 00t, 1), Iop? Vif lit A iC' h. Lit 14 It ...... It k ilk I'ly i ' IT m r'�, -� At IV, 'If a I y� NV mulls V-0 • . Prepared for: THE CITY OF NEWPORT BEACH 3300 Newport Blvd., P.O. Box 1768 Newport Beach CA 92659 -1768 (714) 644 -3055 Prepared by: INTEGRATED URBAN FORESTRY, INC. 23441 South Pointe Drive, Suite 150 Laguna Hills, CA 92653 (714) 837 -5692 August 1993 TABLE OF CONTENTS Me, Executive Summary F91 1.0 FACT FINDING ......... ............................... 1 1.1 Gather Pertinent Information ............................ I 1.1.1 Historical tree maintenance og2onses 1.1.2 Current budget and budget trends 1.1.3 Salaries and benefits of crews 1.1.4 Size and structure of work crew 1.1.5 Omani ational structure 1.1.6 Le el of training and seniority of crews 1.1.7 Equipment 1.1.8 Scheduling and deporting pr a ures 1.1.9 Trimming cycle 1.1.10 Sc9ne and quantiily of work and number of trees 1.1.11 RRee'pon a ti�gues s 1.1.12 Miles of streets 1.1.13 Size of trees ' 1.1.14 Tree health condition 1.1.15 Most fi uent species 1.2 Inspection ........ ............................... 10 1.3 Interviews ........ ............................... 11 2.0 COST COMPARISON ..... ............................... 12 2.1 City Personnel Costs vs. Private Sector Salary Survey ............ 12 2.2 City Costs vs. Qualified Contractor Costs .................... 13 2.3 City Work Performed With Time Efficiency Standards ............ 15 2.4 City Program vs. Other In -House and Public Sector Programs ....... 16 3.0 CONCLUSION AND RECOMMENDATIONS ..................... 17 3.1 Current Costs vs. Private Sector Bids ...................... 17 3.2 Cost Saving Measures for an In -House Program ................ 19 i I_ II II .j Both the management and citizens of Newport Beach would like to reduce the costs of tree maintenance while caring for their trees in a professional and effective manner. The purpose of this report is to determine how the needs of the City, residents, and City trees can best be met while achieving this goal. We analyzed the current tree maintenance service and. provided recommendations regarding privatization of these services. This report therefore, addresses both the physical aspects of the trees and maintenance as well as matters that cannot necessarily be quantified. The report utilizes information from different areas to help define the quantity, size, condition, and complexity of trees within the urban forest of Newport Beach, and the means and anticipated costs necessary to perform the work. The report is not intended to be an exhaustive inquiry, but rather a survey of data representing the Street Trees Maintenance Division's operational parameters and limitations. Information and records gathered from the City of Newport Beach were analyzed against private industry, maintenance services from other cities, and industry time- efficiency standards. Through this comparison, the following conclusions were drawn: The City in -house crew does quality work, maintains good response time, and generally gives a high level of service to the community. The City crew is compensated substantially higher than private industry workers performing the same tasks. The time and costs-to perform general tree maintenance activities for the City is high and thus, the productivity is low relative to a cost per unit of work standard. The General Services Department and its Street Trees Maintenance Division has been presented with some conflicting objectives which has lead to excessive maintenance of some trees and maintaining other trees that should be removed. Newport Beach's situation is typical for most cities. The public sector can provide as high a level of quality performance and service as the private sector, but can not offer the same, service for a competitive price. Based on the findings, analysis of data, comparisons and conclusions, and assuming that all of the current levels of services afforded to the City by the in -house crews are performed at least as adequately by a qualified tree maintenance contractor, we recommend that the City of Nport Beach contract out this service. We also recommend that the City evaluate the contractor's desire and ability to hire current City employees as well as purchase surplus ii City-owned tree trimming equipment. This arrangement would be advantageous to the City, employees, and the contractor due to the skill and familiarity of the current employees with the City's trees and their history. Careful attention will need to be given in preparing a request for proposal and contract with a private tree maintenance contractor. ii F strongly recommends retaining a small crew consisting of an Urban Forester, two Tree Trimmers and a Laborer as well as aonrooriate eauinment for their function- The small crew can respond to individual citizen requests, special hazardous situations, and emergency situations as well as perform some.of the City planting needs and special requests. The Urban Forester position is critical for monitoring the contractor's crews, contract administration, inspections, and scheduling both in -house and contract crews. Me Urban Forester position and/or portions of those duties can also be contracted to a private firm. Projected annual savings by implementing IUF recommendations, are as 'follows: Projected savings from total privatization $385,000 Less: Urban Forester (incl. benefits) $64,000 Less: TT2, TTl, Laborer (inc. benefits) '$117,000 Net savings $204,000 The City can also realize significant long and short term savings by redesigning their tree maintenance program and policies. Specific cost saving recommendations are provided. iii 1.0 FACT FINDING The following fact - finding section will utilize information from different areas to help define the following: the quantity, size, condition, and complexity of trees within the urban forest of Newport Beach, and the means and anticipated costs necessary to perform the work. City trees are maintained by the Street Trees Maintenance Division within the General Services Department. Section 1.0 - Fact Finding, is not intended to be an exhaustive inquiry into the Division, but rather a survey of data representing its operational parameters and limitations. In this section, data from the budget and other documents is tabled with some accompanying computations. It should be noted that the data used in the following computations differs from that kept for working records in the Division. Comments, analysis, and comparisons are found in later sections. 1.1 Gather Pertinent Information 10 M-M The historical tree maintenance expenses have been derived by using the budgetary information made available over the last three years of operation. Assuming that the scope of work has not changed substantially within this period, these expenses will be derived using standard "cost per tree pruned" rates. This rate will be analyzed using all three years of information provided; a one year rate may not be representative of historical performance. ( "Actual" expended amounts will be used where available). -= No. f Trees Prund 1990 -1 7,520 1991 -2 8,700 1992 -3 7,480 1993 -4 ** 8,000 Average for 4 years Division Budget $773,771 $770,335 $715,203 $727,665 Cost/Tree Pruned* $102.90 $88.54 $95.62 $90.96 $94.51 * Note that this ratio does not represent the total amount of work performed by the Division. ** Approved final budget As noted in the table above, although the number of trees inventoried within the City continues to increase annually, both the annual operating budget and the costttree ratio has generally decreased. NFRIKROMMET 1�' 1 1 1!- 1. 1 In this section, the budgetary components for the years 1990 -91 through 1993 -94 are detailed. Included in this table are trends such as number of employees, change in scope or quantity of work, and total annual operating costs. Also noted are significant increases in uncontrollable costs that affect the total operating budget. Employees 1990 -91 14.0 Units of Work* 8,659 Division Budget $773,771 Salaries $490,868 Maintenance & Oper, $193,936 Capital Outlay --$88,967 Salary as % of Total 63% Ave. salary/Employee $35,062 Pruning Cycle (years) 3.15 Work Units /Employee 619 Cost per Unit of Work* $89 1991_2 1992 -3 -4 ** 14.0 13.25 11.3 9,470 8,268 8,950 $770,335 $715,203 $727,665 $610,024 $548,360 $507,023. $156,606__ $�2rL76-..____- $ 16,1 - - $3,705 $44,665 x'4-,500 79% 77% 70% $43,573 $41,386 $44,869 2.76 2.78 2.60 676 624 792 $81 $87 $81 * Units of work .include trees trimmed, removed, and planted, citizen requests, and roots pruned. ** Approved final budget or estimated. The general trends depicted in this three year comparison are that the volume of work peaked in 1991 -92 along with the total operating cost. The cost for performing a unit of work was also the lowest during the following year (1992 -93) while the number of units of work performed per employee will peak for the (estimated) budget year 1993 -94. Peaks in the budgets over the last four years include a significant increase over the average in amount spent on capital outlays in 1990 -91, and the highest total amount paid in salaries in 1991 =92 over the period. However, on a per employee basis, salaries are expected to peak in 1993 -94. Discussed and tabled below are the salaries and benefits of the Division. The salaries tabled include those for all employees of the Division. 2 SALARIES (As of August 1993) * * Based on 2080 hours per year. Does not include overtime (account 7030) and temporary help (account 7040). Does not reflect the 8% pay raise schedule approved for 1994. BENEFITS (1992 -93) Hourly Annual Benefits Annual • Lab orer Rate Salary % Gross_ Tree Maint Supervisor $23.03 $47,904 33.56% $63,980 Tree Maint Crew Chief $18.73 $38,958 36.02% $52,991 Tree Trimmer 11 $16.48 $34,280 37.81% $47,241 Tree'Trimmer I $14.95 $31,097 39.35% $43,334 Park/Tree Laborer .$9.20 $19,138 40.00% $26,793 * Based on 2080 hours per year. Does not include overtime (account 7030) and temporary help (account 7040). Does not reflect the 8% pay raise schedule approved for 1994. BENEFITS (1992 -93) �_L4 7!K S 1. 1 Tabled below are the position titles and staffing levels of the Street Trees Maintenance Division during budget years 1991 -92 through, 1993 -94 (proposed). NUMBER OF EMPLOYEES n Tree Maint Supervisor ` Supervisor Crew Chief TT II III • Lab orer Health, Dental, Vision Yes Yes Yes Yes Yes Life Insurance Yes Yes Yes Yes Yes Disability Insurance Yes Yes Yes Yes Yes Retirement Yes Yes Yes Yes Yes Sick Time Yes Yes Yes Yes Yes Holidays Yes Yes Yes Yes Yes Auto No No No No No Bonus No No No No No Shoes and Uniform Yes Yes Yes Yes Yes �_L4 7!K S 1. 1 Tabled below are the position titles and staffing levels of the Street Trees Maintenance Division during budget years 1991 -92 through, 1993 -94 (proposed). NUMBER OF EMPLOYEES n Tree Maint Supervisor ` 1 1 1 Tree Maint Crew Chief' 1 1 1 Tree Trimmer 11 - 5 5 5 Tree Trimmer I 4 4 3 Park/Tree Laborer 0 1 1 Temporary Help 3 1.25 .1 Total 14 13.25 11.3 7 1.1.5 Organizational structure The organizational structure of the Division and Department leadership is tabled below. General Service Director Hr. David S. Hiederhaus Park and Tree Haintenance Superintendent Vacant Street Trees Haintenance Division Supervisor Hr. Bob Bailey Crew Chief Hr. Greg Chernik Tree Trimmer II Tree Trinner I Park /Tree Laborer 5 people 3 people 1 person Working closely with the Street Trees Maintenance Division management is the Street Trees ~ Committee. The Street Trees Committee is comprised of three members of the Park, Beaches and Recreation Commission, appointed by the City Council. Part of their mission statement reads: "Continue to provide and encourage an atmosphere and method to enhance the overall tree environment in the City of Newport Beach." In the past, the Street Trees_ Committee has played a very active role in all urban forestry management decisions. 1.1.6 Level of training and seniority of crews There is no formal City- sponsored training for the crews, except for safety�Safety -meetings for all crew members are held every two ,weeks. None of the personnel on staff is certified (eg: Certified Tree Worker, Certified Arborist, etc.). However, the crew averages 17.5 years per employee of experience. This data was obtained from the Division Supervisor. Detail of years of experience with the City of Newport Beach is shown below. This information shows only those year's with the City, not total years of experience. Ilk Years with City Street Trees Maintenance Division Supervisor 34 years Crew Chief 13 years Tree Trimmer R (5 positions) 23, 20, 14, 12, & 4 years Tree Trimmer I (3 positions) 13, 3, & 3 years Park/Tree Laborer' I year 1.1.7 FAuipme n Tabled below are the equipment currently in use by the Street Trees Maintenance Division. Also listed are the year purchased and the monthly replacement, maintenance and contingency rates. The "Total Monthly" reflects the amount paid by the Division to the Equipment Maintenance Division for lease. Equipment Manufacturer Year Repl. Maint. Contin- Total T3W and Model Model gocy Monthly (In Good or Fair Condition)' Root Cutter Vermeer 167 50.00 51.18 5.06 106.24 Truck Ford 2 112 Ton Dump '74 362.50 361.18 36.18 759.86 Stump Cutter Vermeer '78 120.83 86.18 10.35 217.36 Trailer Zieman Flat '83 41.67 66.18 5.39 113.24 Aerial Lift GMC 2 1/2 Ton '84 325.00 586.18 45.56 956.74 Truck Ford 2 1/2 Ton Flat Bed '84 312.50 361.18 33.68 707.36 Aerial Lift Int'l 2 1/2 Ton '84 225.00 586.18 40.56 851.74 Trailer Zieman Flat '85 41.67 66.18 539 113.24 Truck GMC 1/2 Ton Brush '86 312.50 436.18 37.43, 786.11 Truck Ford 1 Ton Flat Bed '87 137.50 261.18 19.93 418.61 Chipper Asplundh '.87 116.67 261.18 18.89 396.74 Truck Ford 1/4 Ton Ranger '88 104.17 186.18 14.52 304.86 Truck Int'l 2 1/2 Ton Brush '88 312.50 436.18 37.43 786.11 Chipper Asplundh '89 116.67 261.18 18.89 396.74 Chipper Asplundh Brush 190 66.67 261.18 16.39 344.24 Aerial, Lift Int'l 2 1/2 Ton 190 241.67 586.18 41.39 869.24 Aerial Boom Int'l 50 Foot 190 604.17 586.18 59.52 1249.86 Truck Int'l 2 1/2 Ton Brush 191 304.17 436.18 37.02 777.37 (In Poor Condition - Replacement scheduled) Truck Ford 1 Ton '82 350.00 261.18 30.56 641.74 Truck Chevy 1/4 Ton 5 -10 P/U '84 104.17 186.18 14.52 304.86 TOTAL MONTHLY 4,250.03 6,323.60 528.66 11,102.29 TOTAL ANNUAL 51,000.36 75,883.20 6,343.92 133,227.48 W Information such as estimated or appraised value, depreciation rate, and current book value was not available. The majority of this equipment is reasonably new and will likely be of value to either the existing in -house crew or a private contractor. The fleet is well equipped as represented above. Integrated Urban Forestry staff was informed that all equipment is currently being leased from the Equipment Maintenance Division within the General Services Department at a monthly rate equal to the sum of the maintenance, replacement, and cost contingency expenses. The rates were recently updated and are reflected in the above figures. 1.1.8 Scheduling and reporting procedures Scheduling is the responsibility of the Street Trees Maintenance Division Supervisor. Utilizing the tree inventory database management software, work is scheduled and forwarded to the crews for action. This is performed on a daily basis. Additional non - scheduled work is routinely requested by the citizenry. Of the total calls received, only a small fraction actually require action from both the Supervisor to inspect and the crew to perform. These calls generate approximately 12 actual actions per month. Outlined below is an explanation of reports and procedures currently used, both written and verbal, scheduled and unscheduled. The forms used within the Department include the following: Citizen Inquiry Form - A short form that records appropriate information upon a call from a citizen. Data from this form is used to fill out the Inspection Form if a site visit is warranted. Inspection Form - Used for both trees and hardscape, this form is filled out when an inspection is required prior to actually scheduling the activity. Work Order Form - A schedule generated by the computer and Division supervisor that instructs the crews on work to be performed. . Tree Crew Activity Report - A daily summary showing the sites, trees, and activity that was performed that day. Equipment Check List - Filled out daily upon inspection of all equipment. Monthly Equipment-Inspection - More detailed than the weekly check list, this is filled out every month. Your Street Tree - An information sheet on tree care, etc. that is given to the homeowner upon planting of a new street tree. These forms are used to account for all tree related work performed within the Division. Other non -tree related work (explained in "Analysis" section) is not recorded. 1.1.9. Trimming cTcle The trimming cycle objective for the Street Trees Maintenance Division is taken from two sources: the City Budget Estimates narrative for fiscal year 1993 -94, and the "Policy on Maintenance and Planting of Parkway Trees" (City Policy I -19). The former states that the objective is to trim all City owned trees once every 2.5 years or , less. The latter states that "an, effort will be made to trim most of the parkway trees on a two year cycle. If the rotation trimming cycle is completed in'less than two years, more frequent trimming will be done on certain trees and in view areas." Special consideration and priority is to be given to public safety (over view trimming) and pruning of trees on the Peninsula and parts of Corona Del Mar during the fall and winter. Trimming trees while in 'bloom is to be avoided. Tabled below are the total number of City trees and the corresponding number of trees that must be pruned•annually to meet the objectives aforementioned. Average 22,574 8,337 852 2.73 * A comprehensive physical tree inventory was conducted. ** Includes the Crew Chief, Tree Trimmer H, and Tree Trimmer I. Does not include Park/Tree Laborer and Temporary Help. 7 SCHEDULED PRUNING TO MEET OBJECTIVES Year Number Trees Pruned Trees Pruned per Pruning of Trees per Year Year per Man ** Cycle (vrsl 1989 -90 23,590 9,986 999 2.36 1990 -91 23,716 7,520 752 3.15 1991 -92, 24,000 8,700 870 2.76 1992 -93 20,756 * 7,480 748 2.78' 1993 -94 20,806 8,000 (est.) 889 2.60 Average 22,574 8,337 852 2.73 * A comprehensive physical tree inventory was conducted. ** Includes the Crew Chief, Tree Trimmer H, and Tree Trimmer I. Does not include Park/Tree Laborer and Temporary Help. 7 1 s1- ,L Tabled below are details of units of work performed and trees pruned per year for the years 1989 -90 through 1993 -94. Unreconciled in this report is the collective yearly increase in the number of trees maintained. The number of trees figure does not equal the sum of the prior year's inventory and the number of trees planted, less the number of trees removed as stated in the Budget Estimate Documents. Integrated Urban Forestry learned through personal interviews that the numbers stated in these documents may be approximately 15% too high regarding the total number of City trees. Total units of work peaked in fiscal year 1989 -90 due to the pruning of approximately 15% more trees than any of the five other years. 1.1.11 R,sponse time to requests Listed below are the general response times to requests made of the Street Trees Maintenance Division. This information was obtained through personal interview with Division personnel. Response Time Emergency Immediate if Merited Routine Average = 8.4 Calendar Days 91 Actual Actual Actual Actual Est. Workload Indicators 1989 -90 1990-91 122 -22 19929 122324 Total Number of City Maintained Trees 23,590 23,716 24,000 20,756 20,806 Tree Requests from Citizens 214 248 240 149 250 Number of Trees Trimmed 9,986 7,520 8,700 7,480 8,000 Trees Removed 183 193 130 168 150 Roots Pruned 367 504 250 279 400 Trees Planted in Parkways 479 194 _150 192 150 Total Units of Work 11,229 8,659 9,470 8,268 8,950 Unreconciled in this report is the collective yearly increase in the number of trees maintained. The number of trees figure does not equal the sum of the prior year's inventory and the number of trees planted, less the number of trees removed as stated in the Budget Estimate Documents. Integrated Urban Forestry learned through personal interviews that the numbers stated in these documents may be approximately 15% too high regarding the total number of City trees. Total units of work peaked in fiscal year 1989 -90 due to the pruning of approximately 15% more trees than any of the five other years. 1.1.11 R,sponse time to requests Listed below are the general response times to requests made of the Street Trees Maintenance Division. This information was obtained through personal interview with Division personnel. Response Time Emergency Immediate if Merited Routine Average = 8.4 Calendar Days 91 1.1.12 Miles of streets Newport Beach is a moderately sized city with 187 miles of improved streets and ,8 miles of unimproved streets. Additionally, there is approximately 11 miles of State - managed roadway — Pacific Coast Highway (SR 1), Bristol Street (SR 73), and Newport Blvd. (SR 55). The City has a total of 206 miles of street. 1.1.13 Size of trees The City has a relatively young tree population coupled with some very large, old trees. Because some trees are maintained unnaturally small in height to protect views, the size of the City tree population is shown below in both tree height and trunk d.b.h. (diameter at breast height — 4.5 feet above mean ground level). HEIGHT FREQUENCY REPORT H Height Class Number of Trees Percent of All Trees 0-10 feet 4063 19.6 10-20 feet 8630 41.7 20 -30 feet 3645 17.6 30-40 feet 2015 9.7 40 -50 feet 1683 8.1 50 + feet 677 3.3 TRUNK DIAMETER FREQUENCY REPORT Diameter Class 0-3 inches 3 -6 inches 6 -12 inches 12 -18 .inches 24 -30 inches 30-36 inches 36-42 inches 42 + inches Number of Trees 4015 3776 6696 1136 425 207 60 14 W7Rt 32.3 5.5 2.0 1.0 0.3 0.1 Approximately 70 to 75% of all trees are under 30 feet in height and under 12 inches in trunk diameter. The remaining 25 to 30% are quite large trees. Many of these larger trees are in poor health and require unacceptably high levels of maintenance, due mainly to planting site restrictions such as narrow parkways. 1.1.14 Tree health condition The tree population was evaluated approximately 2 years ago at the time of the physical inventory. At that time the health conditions of the public trees were rated as follows: Condition Good Fair Poor 1.1.15 Most frequent species Number of Trees 14,238 5,957 484 PP rcent of Total 69% 29% 2% Listed below are the ten tree species most frequently found in,public managed areas within the City. e ie Number of Trees Percentage of Total Washingtonia robusta (Mexican Fan Palm) 2381 11.5 Cupaniopsis anacardioides (Carrotwood) 1541 7.4 Schinus terebinthifolius (Brazilian Pepper) 1535 7.4 Pyrus kawakamii (Evergreen Pear) 1140 5.5 Ficus rubignosa (Rustyleaf Fig) 1086 5.2 Liquidamber styraciflua (Sweetgum) 1079 .5.2 Ficus microcarpa "nitida" (Indian Laurel) 1055 5.1 Eucalyptus citriodora (Lemon-scented Gum) 949• 4.6 Tristania conferta (Brisbane Box) 705 3.4 Magnolia grandiflora (Southern Magnolia) 466 2.2 Subtotal 11,937' 57.5 Total, of All Trees 20;771 100.0 The most frequent species, Washingtonia robusta, requires the use of a man -lift and often more frequent pruning than most non - palms, typically once a year. The Tree Maintenance Division prunes all other trees on a 2 1/2 to 3 year cycle. The high number of Washingtonia robusta in the City does cause the general and overall operating costs of the Division to be comparable higher than other cities with a lower ratio of palms to non - palms. 1.2 Inspection of City Maintained Trees 'The quality of work performed by the City crew is relatively high. The pruning cuts are made and placed properly. The amount of canopy removed, however seems .to be slightly excessive. The pruning schedules are generally good. 'Climbing safety and technique are both good. 10. IUF observed that many of the older trees that are planted in small parkways, or cutouts are inappropriate species for their site. This has resulted on numerous hardscape conflicts, excessive maintenance expense, and a higher level' of liability. Other examples of poor - species selection for the site was evident in the trees that are maintained unnaturally small in order to protect views. Other trees' structure naturally require more maintenance and thus should not be used as street trees. There are some trees being maintained by the City that are in poor health, unsafe structural condition and/or poorly sited. Maintaining these trees when they should be removed is costing the City an excessive amount. 1.3 Interviews IUF interviewed some of the present and past Street Trees Committee members as well as Division supervisory staff, specifically the Division Supervisor, the former Superintendent, the Department Deputy Director, the Department Director, and the Director of Parks, Beaches and Recreation. Their comments and recommendations have been incorporated into this document. (INTENTIONALLY LEFT BLANK) 11 4� 2.0 COST COMPARISON 2.1 City Personnel Costs vs. Private Sector Salary Survey The table found below is taken from Section 1. 1.3 above. Information on salaries will be compared against those from the public sector from position classifications that most closely match those of Newport Beach. NEWPORT BEACH SALARIES (As of August 1993) Hourly Annual Benefits Annual Rate Salary - % Gross Tree Maint Supervisor $23.03 $47,904 33.56% $63,980 Tree Maint Crew Chief $18.73 $38,958 36.02% $52;991 Tree Trimmer H (5) $16.48 $347280 (x5) 37.81% $47,241 (x5) Tree Trimmer I (3) $14.95 -- $31,097 (0) 39.35% $43,334 (0) Park/Tree Laborer $ 9.20 $19,138 40.00% $26,793 Total Extended (11 personnel) $370,691 $509,971 * Based on 2080 hours per year. Does not include overtime (Account 7030) and temporary help (Account 7040). Does not reflect the 8% pay raise schedule approved for 1994. PRIVATE SECTOR SALARIES (1992 -93) Hourly Annual Benefits Annual Rare sa = A Gross Supervisor $18.00 $37,440 32% $49,421 Crew Chief $16.00 $33,280 32% $43,923 Tree Trimmer ,II $13.00 $27,040(5) 23% $33,259(5) Tree Trimmer I $6.00— � $12,480 (3) 23% $15,350(3) Park/Tree Laborer $4.85 $10,088 23% $12,408 Total Extended $253,448 $318,097 SUMMARY — NEWPORT BEACH vs. PRIVATE SECTOR Annual Extended Salaries Total Extended with Benefits Newport Beach $370;691 $509,973 Private Sector' $253,448 $318,097 Net $117,243 12 $191,874 BENEFITS — NEWPORT BEACH / PRIVATE SECTOR * After one year of employment, one week of paid vacation is given. 2.2 City Costs vs. Qualified Contractor Costs Tabled below is a comparison of the costs associated with street tree maintenance in Newport Beach as performed by the City Division, the anticipated cost for the same work performed by a private contractor, and finally, the cost for the same work based on tree maintenance industry time standards. The cost comparison assumes that all service levels (or work units) currently provided by the ' City, will be'provided by the contactor. Assurance of this should be stipulated in the request for proposal and /or final specifications within the contract. NEWPORT BEACH TREE MAINTENANCE DIVISION * Tree Pruning Tree Removal Root Pruning Tree Planting Citizen Req's Total Units Supervisor Crew Chief TT II TTI Laborer Health Yes /Yes Yes /Yes Yes /No Yes /No Yes /No Dental Yes /Yes Yes /Yes Yes /No Yes /No Yes /No Vision Yes /No Yes /No Yes /No Yes /No Yes /No Life Insurance Yes /Yes Yes /No Yes /No Yes /No Yes /No Disability Insurance Yes /Yes Yes /Yes Yes /Yes Yes /Yes Yes /Yes Retirement Yes /Yes Yes /Yes Yes /No Yes /No Yes /No Vacation Yes /Yes Yes /Yes Yes /Yes* Yes /Yes* Yes /Yes* Sick time Yes /Yes Yes /Yes Yes /No Yes /No Yes /No Auto No /No No /No No /No No /No No /No Bonus No /No No /No No /No No /No No /No Other No /No No /No No /No No /No No /No * After one year of employment, one week of paid vacation is given. 2.2 City Costs vs. Qualified Contractor Costs Tabled below is a comparison of the costs associated with street tree maintenance in Newport Beach as performed by the City Division, the anticipated cost for the same work performed by a private contractor, and finally, the cost for the same work based on tree maintenance industry time standards. The cost comparison assumes that all service levels (or work units) currently provided by the ' City, will be'provided by the contactor. Assurance of this should be stipulated in the request for proposal and /or final specifications within the contract. NEWPORT BEACH TREE MAINTENANCE DIVISION * Tree Pruning Tree Removal Root Pruning Tree Planting Citizen Req's Total Units Cost/Unit CosdYear** % of Total 7,480 $86.53 $647,259 90.5% 168 $85.14 $14,304 2.0% 279 $87.16 .$24,317 3.4% 192 $85.68 $16,450 2.3% 349 $86.40 $12,874 1.8% 8,268 $86.50 $715,203 100% * Taken from 1992 -93 Final fiscal year data. ** Actual figures were not available. Extrapolated from the unit percentage. 13 4 ig PROJECTED PRIVATE SECTOR CONTRACTED PRICE * Based on removal of an average 8" trunk diameter tree without stumping at $9.00 per inch. ** Based on a root pruning 3 linear feet per tree at $6.00 per linear foot. (1) Based on planting 15 gallon stock without root barrier, with staking. (2) Based on a call out by ISA Certified Arborist, 0.5 hrs per call at $70 per hour. PROJECTED COSTS BASED OF INDUSTRY TIME STANDARDS Units oct/ nit Cost/Year % of Total Tree Pruning 7,480 $39 $291,720 90.5% Tree Removal* 168 $72 $12,096 2.0% Root Pruning ** 279 $18 $5,022 3.4% Tree Planting(„ 192 $95 $18',240 2.3% Citizen Req'so, 149 $35 $5,215 1.8% Total 8,268 $40 $332,293 100% * Based on removal of an average 8" trunk diameter tree without stumping at $9.00 per inch. ** Based on a root pruning 3 linear feet per tree at $6.00 per linear foot. (1) Based on planting 15 gallon stock without root barrier, with staking. (2) Based on a call out by ISA Certified Arborist, 0.5 hrs per call at $70 per hour. PROJECTED COSTS BASED OF INDUSTRY TIME STANDARDS * Based on removal of an average 8" trunk diameter tree without stumping at $9.00 per inch. ** Based on an root pruning 3 linear feet per tree at $6.00 per linear foot. (1) Based on planting 15 gallon stock without root barrier, with staking. (2) Based on a call out by ISA certified arborist, .5 brs per call out at $70 per hour. COMPARISON OF PROJECTED COSTS Units Cost/Year Cost vs. City Newport Beach 8,268 $715,203 100% Private Sector 8,268 $332,293 47% Industry Time Standards 8,268 $314,399 44% Units ni Cost/Year % of Total Tree Pruning 7,480 $37 $276,760 90.5% Tree Removal* 168 $58 $9,744 2.0% Root Pruning ** 279 $40 $11,160 3.4% Tree Planting,,) 192 $60 $11,520 2.3% Citizen Req's(2) 149 $35 $5,215 1.8% Total 8,268 $38 $314,399 100% * Based on removal of an average 8" trunk diameter tree without stumping at $9.00 per inch. ** Based on an root pruning 3 linear feet per tree at $6.00 per linear foot. (1) Based on planting 15 gallon stock without root barrier, with staking. (2) Based on a call out by ISA certified arborist, .5 brs per call out at $70 per hour. COMPARISON OF PROJECTED COSTS Units Cost/Year Cost vs. City Newport Beach 8,268 $715,203 100% Private Sector 8,268 $332,293 47% Industry Time Standards 8,268 $314,399 44% The costs for tree maintenance service is considerably less when provided by the private sector. As shown in the data compiled for this report, this is primarily due to the following: City employees are paid more per hour, receive more benefits, work fewer hours, and generally are less productive than the private sector. Another factor that reduces annual productivity for City crews is that they are often, paid for rain days. The private sector does not pay its employees for time not worked. The City crew is afforded approximately 28 days off per year with 12 holidays and 16 "flex" days. After deducting travel and break time, there are approximately 1,600 production hours in a staff year, assuming 6.9 production hours per day. Private crews are typically paid per diem and produce approximately 9 production hours daily. With one week of 'vacation available, to those employees with more than one year of employment, and no paid sick time available, the number of production hours per staff year is approximately 2,295. The contractor's crews are "on the job" approximately 43% more than the City crew. Note that none of these costs include those necessary for the Department Director, 'Deputy Director, nor the Park and Tree Maintenance Superintendent. These positions are ,necessary irrespective of who provides tree maintenance service to the City. The cost for service noted above should be considered accordingly. Industry time standards have been determined through time -in -motion studies conducted in Southern California for the arboricultural and horticultural industries by IUF staff. These standards include time nec orm each task, travel and set -up time, salaries and related costs, overhead, a 0 %) pr fit. 2.3 City Work Performed With Time Efficiency Standards In this section, comparisons will be discussed on the relative productivity between the City and the industry time - efficiency standards. The same general conclusions are true as discussed above. Using industry time standard, the time and costs to perform general tree maintenance is approximately 50% less. These standards utilize hourly rates and time- per -task standards that are proportionally lower than those reported by the City. When time- per -task standards only are considered, the City Street Trees Maintenance Division productivity is very low. Notwithstanding the differential in salaries and expenses related to salaries, the City crew would still' perform below industry productivity standards relative to a cost per unit work performed index. 15 2.4 City Program vs. Other In -House and Public Sector Programs The following information is taken from a report titled The State of the Urban Forest by Plant Science Consulting & Research for the California Department of Forestry and Fire 'Protection. The information found in the study was taken from 450 California cities with 62% responding. COMPARISON WITH OTHER CITIES % of IAbor Costs, vs. Total Operating Budget 77% 70% Number of Trees per Full Time Employee 1,845 3,000 Average Dollars Spent per Tree $34.46 $17.39 Employ City Arborist No 13 % Cities with populations over 100,000 rarely contract out tree maintenance. Cities with populations less than 100,000 commonly contract between 20% and 100% of their tree maintenance service. Generally, cities have had favorable to very favorable results when converting to contracted service. Pruning methods, rate, and response time; as well as overall service and professionalism were evaluated. NUMBER OF TREES PRUNED COMPARISON Number Trees Pruned Trees Pruned Trimming Cycle of Trees per Year /Year /Man*m Years Newport Beach 20,756 7,480 748 2.78 Private Sector * 20,756 8,707 898 X2.38 * Assumes — 255 working days per year; an equivalent 9.7 people on the pruning staff; one employee will prune 3.52 trees per day with a 20 foot average height. 16 3.0 CONCLUSION AND RECOMMENDATIONS The purpose of this report is to determine how the needs of the City, the residents, and the City trees can be'best met. Both the management and the citizens of the City are desirous of reducing the costs of tree maintenance while caring for their trees in a professional and ' effective manner. In this section, information from the Fact Finding and Comparisons sections will be discussed and utilized in analyzing the current tree maintenance service and to provide recommendations regarding privatization of these services. This analysis then will address matters that cannot necessarily be quantified. The need for timely, courteous, and dependable service has been assessed through interviews with members of the Street Trees Committee. The need to perform various miscellaneous services have been communicated to Integrated Urban Forestry through interviews with City personnel. 3.1 Current Costs vs. Private Sector Bids This conclusion is true for virtually every city in California for the same reasons as aforementioned. The public sector can provide as high a level of quality performance and service as the private sector, but the public sector crews cannot offer the same service for a competitive ,price. Assuming that all of the current levels of services afforded to the City by the in -house crews are performed at least as adequately by a qualified tree maintenance contractor, WE u -. .6e . f 74.mnrt Reach contract out this service. This could result in a In interviewing Street Trees Maintenance Division supervisory personnel, they indicated a continued requirement for various services that fall outside of the formal work units reporting Of the Division. Representing up to 5 % of the Division work load, these services include tasks such as hanging Christmas lights, banners and signs, parade preparation, etc. When switching over from in -house to contracted service, it is imperative then for City to stipulate all of the parameters of the,current and /or expected tree maintenance service within the new working agreement. A compromise in the quality or level of service can lead to dissatisfaction with the new service on the part of the citizenry and City staff. '\ The City must recognize that tree maintenance contractors operate in a highly competitive market with a relatively slim profit margin. In addition, the high cost of capital equipment, labor, and related insurance, licenses, and permits can cause the cost of doing business to be 17 extremely volatile. As a result, contracted costs will likely (and at least) increase at the adjustment periods. At worse, severe business conditions have historically contributed to relatively short lives for many firms. It would be advantageous to the City, then to have a succession between firms (by keeping a small crew of current City employees) if and when a new contractor needed to take over for this (or other) reasons. Integrated Urban Forestry recommends that the City evaluate the contractor's desire and ability to hire current City employees to perform tree maintenance in the City of Newport Beach. This arrangement would be advantageous to the City, employees, and the contractor due -to the skill and familiarity of the current employees with the City trees and their history, as well as the aforementioned miscellaneous seasonal and successional needs of the City. The City should also keen a small crew consisting of an Urban Forester, one Tree Trimmer 11- one Tree Trimmer band a Park /Tree Laborer, as well as appropriate equipment for thew function. The small in -house crew is important to respond to individual citizen requests, special, hazardous situations, and emergencies (ie: after a severe wind storm). The crew can also perform some of the City planting needs as well as special requests such as Christmas lights, parade preparation, etc. Retaining a small City crew will also help lessen a citizenry, perception of a "radical" change and aid in the transition. lUF strongly recommends creating an Urban Forester Wsitibn. This position would be critical to handle contract administration, inspections, scheduling both in -house and contract crews. The Urban Forester should be qualified (ideally as a Certified Arborist) to perform inspections and ensure that City tree maintenance needs are professionally represented, and the needs of both the trees and the residents of the City are being met at the highest level. The Urban Forester position and/or portions of those duties can also be contracted to a private company. With a three person crew and one Urban Forester, the projected annual savings to the City will be reduced as follows: projected savings from total privatization t $385,000' Less: Urban Forester (incl. benefits) $64,000 Less: M, TTI, Laborer (inc. benefits) $117,,000 Net result $204,000 Careful attention will need to be given in preparing a request for proposal and contract with a private tree maintenance contractor. The success or failure of a program often hinges on the thoroughness of these documents. Likewise, it is extremely important that the contract and the contractor's crews are monitored by a qualified City representative. 1U 3.2 Cost Saving Measures for an In -House Program Whether the above recommendation is accepted fully or in -part, the City can realize significant long and short term savings,by redesigningy.ibeir tree maintenance program and i i Potential cost savings for the in -house program are discussed below. They are not intended to be recommendations, only considerations for savings. Any actual savings would be achieved only after the successful analysis and implementation of the change. They include the following: • Combine supervisory duties with the Park Maintenance Division. • Develop a comprehensive management plan that will address tree issues before they arise. Without a management plan, the City current operates from a reactionary standpoint rather than one of pro - active management. • Reevaluate potentially conflicting goals such as the desire to preserve existing trees and views. Often this results in more frequent pruning to maintain trees at an unnaturally small height. Replacing these trees with a more appropriate species can result in cost savings in the long -term. • Enact a tree removal /replacement policy that can provide for removal of a tree whose maintenance costs or hazards far outweigh public benefit. Give authority to the Division supervising personnel to remove trees under certain conditions and guidelines. Currently, this authority is not granted even to the Director level, and therefore, time and money is spent on maintaining trees that really should be removed. • Educate Newport Beach citizens on what comprises a healthy urban forest. Education will, help lessen public outcry against tree removal and support citizen involvement. Develop an appropriate tree species list for various planting sites and their constraints. Reduce pay rate per employee to more consistently match industry rates. Offer a performance -based incentive program that will reward productivity with monetary incentives. This program would be designed to effect two goals: a) bring the existing crew's productivity up to industry time standards, and b) afford the (productive) employees the opportunity to earn approximately their current rate. • Provide instruction and training to the crew in performing tree maintenance per IUF recommended standards. (Note that savings can be realized for any crew operating under these standards). ILI Institute a method to update the inventory tree records (ie: size, health, hardscape lift, etc.) in order to keep the information valuable and delay the need for a new physical inventory in the near future. Place one person (in -house or contracted out) to manage the inventory, tree records and software. Item No. /I • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: 'July 14, 1993 TO: City Manager, Kevin J. Murphy FROM: Parks, Beaches and Recreation Director, Ronald A. Whitley , P SUBJECT: PARKS, BEACHES AND RECREATION COMMISSION AFTER DECEMBER 30, 1993 Staff support and responsibilities to enable the Parks, Beaches and Recreation Commission to continue their objectives of being the advisory group responsible to the City Council on Park Maintenance, Tree Maintenance, Park Development, Beach Operations, Recreation Programs, and Community Services: Community Services Department 1. Administrative responsibility to prepare Commission agendas, including all appropriate staff reports, minutes of meetings and coordinating all Departments' input to the process. 2. Monthly reports to Commission on Recreation, Senior Citizen and Community Services. 3. Coordinate and administer a program of future park development, including planning and Public Works Capital Improvement review and observation. General Services Department 1. Monthly reports to Commission om Park and Street Tree Maintenance. Marine Department 1. As needed, provide information on beach operations. To enable a smooth transition and reduce the time requirements of two Department Heads in a critical time of limited resources, it is recommended that the incumbent Recreation Superintendent (possible title change) be designated as the position to handle administrative matters for the Commission. This position should work closely with the Park and Street Tree Superintendent to assure that the Commission continues to operate with full staff support. W n U Fall, 1993 Dear Residents, This fall the City has a unique opportunity to preserve some of its last open space for future generations to continue to enjoy. Designs for the Castaways and the parcel along Jamboree called Newporter North, if they remain with no houses, include a balance of enhanced native habitat, view paths, and active playing fields for both children and adults. Plans at this point include a vote in November by the•citizens to give direction to the City Council. Please be an informed voter, and visit the Castaways and Newporter • North! There will be an Open House event on the sites, called a "Walk on the Wild Side ", on October 10. Plan to attend this once -in -a- lifetime event and see what we will be preserving for ourselves and our grandchildren! Sincerely, PB &R Commissioners • \. J r� V L PARKS BEACHES AND RECREATION COMMISSION_ AUTHORIZATION: Article VII, Section 709, of the Charter of the City of Newport Beach. MEMBERSHIP: Members (7) (Appointed by the City Council) Term: Four Years RESPONSIBILITIES: A. Act in an advisory capacity to the City Council in all matters pertaining to parks, beaches, recreation, parkways and street trees. B. Consider the annual budget for parks, beaches, recreation, parkways and street tree purposes during the process of its preparation and make recommendations with respect thereto the City Council and the City Manager. C. Assist in the planning of parks and recreation programs for the inhabitants of the City, promote and stimulate public interest therein, and to that end solicit to the fullest extent possible the cooperation of school authorities and other public and,private agencies interested therein. D. Establish policies for the acquisition, develop- ment and improvement of parks, beaches and playgrounds and for the planting, care and removal of trees and shrubs in all parks, playgrounds and streets, subject to the rights and powers of the City Council. E. Perform such other duties as may be prescribed by ordinance not inconsistent with the provisions of the City Charter. (As amended by amendments effective April 28', 1966, and June 6, 1974). A -4 12/8/75