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Home My WebLink About02-01-1994 - AgendaCITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, FEBRUARY 1, 1994 CITY COUNCIL CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to order 2. Roll Call 3. Approval of Minutes - Meeting of January 4, 1994 II. INFORMATIONAL AND COMMITTEE REPORTS 4. Park and Street Tree Division (Report Attached) 5. Recreation Division (Report Attached) • 6. Recreation Program Committee - Commissioner Schonlau 7. Park and Open Space Committee - Commissioner Vandervort 8. Budget Committee — Commissioner Grant 9. Tree Committee - Commissioner Herberts 10. Oasis Liaison - Commissioner Demmer III, PUBLIC COMMENTS IV. ACTION ITEMS 11. Dog Park Recommendation (Ad Hoc Committee Report Attached) V. DISCUSSION ITEMS 12. Communications VI. SPECIAL. URGENT OR LAST MINUTE ITEMS VII. • Motion Ayes is CfTY OF Parks. Beaches y n � o� d� c� o� a 2 NEWPORT BEACH Item . 3 & Recreation commission January 4, 1994 nit.v Counoil Chambers 7 D.M. INDEX Call to Order Roll Call Approval of Minutes Park and Street Tree Division Staff Present: LaDonna Kienitz, Community Services Director David E. Niederhaus, General Services Director Marcelino Lomeli, Park and Tree Maintenance Superintendent Nancy Beard, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call Roll call was taken. Commissioners Compton, Demmer, Glasgow, Grant, Herberts, Schonlau and Vandervort were present. Item #3 - Approval of Minutes - Meeting of December 7, 1993 X Commissioner Herberts moved the minutes be X X X X X X X approved as presented. Unanimous. II. INFORMATIONAL AND COMMITTEE REPORTS Item #4 - Park and Street Tree Division In response to a question from Commissioner Demmer regarding the testing of cross connection backflow, prevention devices, Marcy Lomeli explained that testing is required by law and that about half of the devices failed after testing and will be replaced since they were old or worn out and cannot be repaired. In response to a question from Commissioner Vandervort concerning the on -going intensive labor effort on the slope at Cliff Drive Park, Marcy Lomeli explained that this weeding is required until the planting is established which should be between six months to one year. The hydroseeding that was completed several months ago will be evaluated and monitored. In the meantime, the container materials are establishing themselves very well. Mr. Lomeli will be meeting the landscape architect that was involved with the project on site to discuss progress. Chair Grant pointed out that this area is a test project initiated by the residents and he recommended that the labor hours, etc. used on the project be documented. Chair Grant also INDEX Call to Order Roll Call Approval of Minutes Park and Street Tree Division CITY OF NEWPORT BEACH Parks.. Beaches & Recreation commission Page 2 0 -5 City Council Chambers 7 p.m. INM Oh .5 J, cc suggested that Dr. Jan Vandersloot, who initiated the project and is actively involved in it, be invited to attend the site meeting. Chair Grant reported he has been asked if the fields, particularly at Lincoln, will be aerated and commented that the diamonds are in need of repair. Marcy Lomeli advised that the fields have been scheduled for aeration and that the diamonds will be repaired in January. In response to a question from Commissioner Vandervort concerning the Lido Isle sidewalk replacement project, Marcy Lomeli reported the sidewalks were installed in the 1930's and will be removed, trees root pruned, and the sidewalks repaired. In response to a question from Commissioner Glasgow, Mr. Lomeli explained that the tree trimming schedule will follow that adopted several years ago. They will start in Corona del Mar, followed by the the Fashion Island • area. As work progresses, he will give the Commission updates and forecasts. Director Niederhaus pointed out that the tree trimming cycle was up to 3+ years, but the goal is to decrease it to 2 -1/2 years. Residential areas will be done in the summer months, vice Peninsula projects, so the crews ,can work at a faster rate. Commissioner Herberts reported that in the last six months 69 trees have been removed and only 1 planted. She urged that the replanting schedule be improved. Marcy Lomeli explained that the new Urban Forester is assessing and evaluating requests, prioritizing hazardous trees, and soliciting quotes for replacement. The Department is responding first to removing hazardous trees, some of which look very good on the outside but are hazardous on the inside. Mr. Lomeli stated he will have a schedule on removals /replacements for the Commission's February meeting. commissioner Herberts stated she is disturbed that it is taking so long to replant a tree following removal. She pointed out it is extremely important to replace trees as soon as possible, particularly when they are not changing the street scape. • Item #5 - Recreation Division Recreation, Division Nancy Beard corrected the title of the first section of the Recreation Division to read Youth Activities. C 6 TY OF NEWPORT BEACH Parks, Beaches & Recreation Commission ti � o\G� �Page 3 �:�x City Council Chambers 7 p.m. IMDC h "' Chair Grant recommended the recreation brochure publicize for sponsors of events such as Winter Wonderland. 'Nancy Beard agreed that this is a good idea. In response to a question from Commissioner Schonlau, Nancy Beard explained that 50% of the purchased snow for Winter Wonderland is donated by the Elks Club. Commissioner Schonlau stated he felt sponsored events should all be equitable and consistent. Chair Grant stated he felt the Department should allow sponsors to start an event and try it. Nancy Beard agreed and pointed out that the size of an event can be modified but still be fun. Commissioner Vandervort suggested the Commission's picture for the recreation brochure be retaken to include the full Commission. Nancy Beard advised this will be done at the February meeting for the summer • brochure. Commissioner Glasgow reported the Marian 9ergeson Aquatics Center will be hosting practice sessions for the U.S. Water Polo Team this month. Item #6 - Recreation Program Committee Recreation Program No report. Committee Item #7 - Park and open Space Committee Park and Open Space Commissioner Vandervort recommended a special Committee ad hoc committee be formed to further address the matter of a dog park since the committee Sias already thoroughly discussed it and made their recommendations. -Commissioner Compton pointed out that parks which were recommended by the public were not researched and that these need to be addressed. He also suggested that the interested individuals be invited to attend the committee meeting. In response to a question from Commissioner Herberts, Nancy Beard advised that staff is researching the idea of a. dog park at the Aquatic Center. • Commissioner Demmer asked staff for their input on a proposed dog park and if it would be feasible to generate revenue from one. She also suggested that sites be realistically looked at in terms of the Coastal Commission's I policies. Parks, BeGaches & Recreation Commission Page 4 a`ro City Council Chambers 7 p.m. IPDDC et ii ttee iittee 1s ison unity ices .rtment Donatio jest for itional IeybalI rt 0 Commissioner Compton stated he agrees with Commissioner Vandervort that one or two Commission members form an ad hoc committee and invite members of the public to share their views. It was then determined that Commissioner Compton will chair the ad hoc committee which will also consist of Commissioners Glasgow and Demmer. Item #8 - Budget Committee Budc Coma No report. Item #9 - Tree Committee TreE Coma No report. Item #10 - Oasis Liaison Das' Lia No report. Item #11 - Community Services Department Coma Director Kienitz reported that the Community Services Department was officially formed • Seri Depz January 1 and that she is looking forward to working with the Commission. The Department offices are in the Recreation Division offices and she invited the Commissioners to stop by. The next six months will be spent organizing and structuring the new Department and, after that time,, it will be decided if the Community Services office will remain at their current location or move to the new Library. An enormous and impressive amount of services are provided by both divisions and a consultant has been hired to assist in the reorganization. There will be an all staff meeting on January 6 at 8:00 A.M. at the Oasis Center, and members of the Arts Commission, this Commission and Library Board are encouraged to attend. III. PUBLIC COMMENTS IV. ACTION ITEMS Item #12 - Park Donation Par Chair Grant announced that Item #12 has been deleted since it was addressed'and voted upon at the Commission's December meeting. Item #13 - Recuest for Additional Volleyball Req • Add Court Vol Nancy Beard presented correspondence just Cou S received from the General Services and Marine Departments and local homeowners. Commissioner Schonlau reported the Recreation et ii ttee iittee 1s ison unity ices .rtment Donatio jest for itional IeybalI rt ll Parks. Beaches & Recreation Commission ti � d� Page 5 o ado 9��° �do�X City Council Chambers 7 p.m. INDEX 0 Committee met and unanimously approved application for the installation of two volleyball courts adjacent to the school yard at Newport Elementary School. Two committee members felt that a caveat should be attached that there be a paid staff member from the school charged with removing the nets every day. The third member did not agree to this condition. Commissioner Demmer stated she would prefer the caveat read that the net be removed by an assigned staff member. Chair Grant opened the meeting to ,public hearing and Mr. Howard ,Aley, 1406 W. Ocean Front, addressed the commission. Mr. Aley stated he and his wife are opposed to any new installation of volleyball courts near the school. There being no further public hearing, Chair Grant closed the meeting to public testimony. During discussion Commissioner Compton stated • he is opposed to the caveat and favors installation of the courts. Normally there are no problems and, if they do arise, they can be addressed at that time. Nancy Beard explained that the volleyball rules now include removal of the nets with the exception of the City supplied nets at Corona del Mar State Beach. Commissioner Demmer stated she felt an adult should be responsible for removing the nets to accommodate the homeowners' concerns. Commissioner Herberts agreed. In response to a question from Commissioner Herberts, Nancy Beard advised the courts would be installed by the City for public use. Chair Grant and Commissioner Vandervort both opposed the caveat and felt the courts should not be subjected to an extra rule. Motion Commissioner Compton motioned to approve the two volleyball courts and their location as shown on Option #1. Commissioner Herberts stated she would support the motion since the courts will be located in such a location as to not infringe on a Pyes homeowner's peace and quiet. X X X X X X X unanimous. i Item #14 - Recuest for Co- Snonsorahin Request fo 6 Co- Sp0nsor In response to a question from Chair Grant on ship CITY OF NEWPORT BEACH Parks, Beaches & Recreation commission ti w Page 6 0 no �� n dam• �� City Council Chambers 7 p.m. INDEX � N the use of Lincoln Gym by the Eastbluff Boys and Girls Club, Nancy Beard explained they are not charged a facility fee since we could use their gym. In response to a question from Commissioner Demmer, Nancy Beard explained that if the request is approved, there will simply be more sharing of the gym. There is limited use at the present time, however, NJB is the primary youth user. Motion X Commissioner Vandervort motioned to accept the Boys and Girls Club's request for co- sponsored Ayes X X X X X X X status. Unanimous. Item 15'- Tree Donation Tree Donation Marcy Lomeli reported that Mrs. Harriet Spencer has donated five Southern Magnolias proposed to be planted near the play area at Eastbluff Park. Mr. Curt Herberts' donation of two Deodar Cedars are to be planted on the arterial slopes adjacent to Newport Boulevard. In response to a question from commissioner Vandervort, Mr. Lomeli explained that after additional discussion with the Freedom Grove organization, Mrs. Spencer wanted her donations directed to the City based upon•the return of the investment to the organization. Both Mrs. Spencer and Mr. Herberts determined the location of their respective tree donations. These will be included as part of the City's on -going reforestation as Tree City USA. In addition, Mrs. Spencer received, a letter from the Urban Forester acknowledging her donations in time for Christmas. Chair Grant recommended those who donate trees, park amenities, etc., be recognized in the recreation brochure. Director Kienitz agreed and felt that this should'be done on a quarterly basis since it is important to recognize donors in a timely manner. commissioner Herberts read an article on Costa Mesa's on -going tree planting project whereby citizens receive a gold certificate for a $25 donation along with a tree planted in their name. Funds will be used to plant parkway trees in February and March. The project, called Re -Leaf Costa Mesa, is dedicated to the conservation and enhancement of trees. X Commissioner Compton motioned to accept the A X X X X X X X tree donations. Unanimous. Item #16 - Review of Policies -G -1 and I -9 Review of Policies G- Director Niederhaus reported that the City and I -9 policies have been under review since last CITY ®F NEWPORT BEACH Parks. Beaches & Recreation commission Page 7 o City Council Chambers 7 p.m. INDEX o s August. At the December 21 Study Session the City Council requested Policies G -1 and I -9 be reviewed by this Commission. Director Niederhaus explained that the G series is a new designation for the General Services policies. Director Niederhaus reviewed and answered questions on the proposed modifications suggested for each policy. Director Kienitz also pointed out that the I ,series is assigned to Community Services and, therefore, encompasses not only Recreation, but also the Library and Arts Commission policies. Policies can also be reviewed after they are drafted. Following discussion, the Commission made their recommendations on the paragraphs presented for review as follows: RE. G -1 "This list will contain landmark trees, • special trees of beauty, stately trees which contribute to an entire neighborhood, dedicated trees, etc." "5. Not have a consistent history of damaging items such as City sewers, water mains, sidewalks, curbs, walls, fences, foundations, etc., as indicated per City records." Attachment I - Neighborhood Trees Add the following: "Candlestick Lane etc. (Baycrest) Eucalyptus citriodora Commodore Eucalyptus citriodora Starlight Eucalyptus citriodora Glenwood Eucalyptus citriodora Candlestick Eucalyptus citriodora Sandlewood Eucalyptus citriodora" RE. I -9 Delete Item 3 since a similar statement is part of Policy G -S, Park Improvement • Donations. "4. Prior to the dedication or naming of a n park or public recreational facility for a deceased person(s), there should be a passage of six months from death before the Parks, Beaches and Recreation Commission acts upon 7404 t : � ;�:.;�: 1 i. tom. Parks. Beaches & Recreation Commission sd o 6 m Page 8 • oa�o.��3�� olc� City Council Chambers 7 p.m. INDEX )r o - the request and makes a recommendation to the City council." Concerning a request for a new policy encouraging contributions from new individuals, the Commission determined that this issue is also covered in Policy G -5. Motion X Commissioner Compton motioned to accept the recommendations as corrected and transmit them to the City Council as this Commission's recommendations for new City policies. Ayes X X X X X X X unanimous. Commissioner Herberts brought to the attention of the Commission that Page 2 of Policy G -1 had changes made by staff that were not reviewed by the Commission. The Commission then determined that due to their concerns on Policy G -1, they would like to review it again at their next meeting. V. DISCUSSION ITEMS Item #17 - Capital Improvement Projects for Capital 94/95 Fiscal Year • Improvemeni Projects f( Nancy Heard reported these items are for the 94/95 FY Commission's information and review. Director Niederhaus reported that a list of parks and recreation areas and capital improvement projects was submitted to the Public Works Department on December 28. Although the City Manager requested a preliminary list be turned in by December 31, the review and approval process is not complete and additional projects can be submitted. During discussion Chair Grant voiced his concern that procedures were not followed as in the past whereby the commission has submitted their prioritized list for review with staff. Director Niederhaus explained that this is a starting point and that he would like the commission's input in order to generate an updated list for the Commission's February meeting. The budget is due February 18 and there is still work to be researched on cost estimates, etc. Chair Grant suggested the commissioners . provide their recommendations to the Directors by January 17. He also requested Nancy Beard provide last year's list. Director Kienitz suggested the budget process begins in August or September so that there is i ample time for private surveys. Nancy Beard )r cParks. B gohes & Recreation Commission Page 9 �A'n v City Council Chambers 7 p.m. INDEX advised this will be added to the Commission's T yearly calendar. Item #18 - Urban Forester Report Urban Forester Director Niederhaus introduced the new Urban Report Forester, John Conway, formerly of the City of Fontana. Mr. Conway brings 21 years of experience to the City and is a Certified Arborist who actively participates in seven professional associations. Mr. Conway also has a strong academic background in landscape management. Mr. John Conway addressed the Commission and expressed his gratitude for the opportunity to work for the City. Mr. Conway reviewed his overall experience, responsibilities and upcoming events. He then introduced the Operations Manager and the Supervisor of West Coast Foresters who answered questions and explained their organizational structure. • In response to a question from Commissioner Glasgow regarding proposed reforestation, Director Niederhaus explained that the first interest is addressing diseased mature trees and replacing each one. Staff will also be reforesting denuded areas and addressing areas that have been neglected. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Commissioner Compton stated the ad hoc committee for a proposed dog park will need more time to meet and gather information from the public, therefore, this matter will be addressed at the Commission's March meeting. In response to a question from Commissioner Compton, Nancy Beard explained that the Playground Equipment Replacement Program in the proposed capital projects list is to upgrade park equipment and provide emergency repair funds. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:25 P.M. The agenda for this meeting was posted on December 27, 1993 at 10:00 A.M. outside the • City Hall Administration Building Item No. 4 •General Services Department Park & Street Tree Divisions January 1994 Progress Report In addition to normal duties, the Parks Maintenance crews performed the following activities in the month of January: 1. Four volleyball poles were installed at 14th Street per direction of the Recreation Division. 2. Pedestrian bench was installed for Corona del Mar Chamber of Commerce at 3636 East Pacific Coast Highway. 3. Athletic field renovation continues with dethatching completed at all scheduled sites. Also sodding and seeding of worn turf grass areas was completed at Bonita Creek Park. 4. The division assumed landscape maintenance of the newly installed landscape at the Oasis Senior Center garden plot area. • 5. An irrigation system was installed in the baseball brickdust area at Grant Howald Park to improve field maintenance. 6. The right of way area of Avon Street and Santa Ana Avenue was cleared of weeds and debris. 7. An evaluation of Cliff Drive Park California native slope was completed with landscape architect. Major recommendations included herbicide treatment, replanting with containerized plant material, fertilizers, and spot re- seeding. 8. Repairing and replacing of cross connector devices continues on a City wide basis. 9. Cardio pulmonary resuscitation (CPR) training has been implemented for all employees. 10. Landscape shrub replacement has been completed at the Police Station, Pacific Coast Highway medians at Irvine Terrace, Harbor Island and Bayside Drive planters, Collins Island entrance and old School Park. The following projects will be scheduled for the month of February: • 1. City wide turf grass dethathing will be completed, weather permitting. 0 • 2. City Hall rose garden refurbishment will be completed. 3. Replacement planting of Cliff Drive Park with calif onia natives will be completed. The Tree Division activity report is as follows: Areas under tree maintenance this month: Tree trimming this month was on Pacific Coast Highway in Corona del Mar (Ficus trees) , 2nd Avenue in Corona del Mar (Eucalyptus trees) , and Ocean Boulevard in Corona del Mar (Palm trees). In January 305 trees were trimmed, 0 trees were planted, 20 trees were removed, 6 trees were root pruned, and 44 work requests were completed. This work was completed by City crews. 1. Several tree removals occured due to requests from the Utility Department, Police Department, ect. as detailed below: 309 32nd Street Sewer blockage, court order to remove. 425 Narcissus Hit & run, tree destroyed. PCH, West Hit & run, trees destroyed. • Avon St., embankment Trees removed due to vagrancy & fire hazard. 2. Tree trimming occurred at several areas this month by the City staff for traffic and pedestrian clearance, and fire hazard, and routine trimming. These areas included; Newport Hills Drive, Santa Barbara Drive, Avon Street embankment, Westcliff Park. 3. Lido Isle sidewalk replacement has begun of which expected completion is March 15, 1994. Over 150 City trees have been identified throughout Lido Isle and Westcliff area for root pruning due to sidewalk replacement. All City trees affected on Lido Isle have been trimmed to reduce any potential of tree failure since root pruning will occur. 4. Christmas tree lights and the boxed Christmas tree on Marine Avenue - Balboa Island were removed by staff. The Balboa Improvement Association will reimburse the City for staff time on this project. 5. West Coast Arborists has completed tree trimming on 4th Avenue, Corona del Mar State Beach area, Pacific Coast Highway medians, and Pacific Coast Highway. Approximately 450 trees have been trimmed by the contractor this month. • Activities scheduled for tree maintenance for the month of February: 1. West Coast Arborists will continue trimming in the Corona del I� • • Mar area which will include 2nd Avenue, Ocean Boulevard, 3rd Avenue, and Marguerite. Once completed, they will begin at the Fashion Island area. An update of their progress will continue each month. 2. Downsizing of the Tree Division has occurred with existing tree staff being 4 persons. The three staff members assigned to the Urban Forester will focus on completing the tree removals, stump removals and tree planting. , Park & Tree Superintendent • GENERAL. SERVICES DEPARTMENT PARKS & STREET TREE DIVISIONS DATE: January 21, 1994 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Street Tree Replacement Planting Program The following report is information you requested at the last Commission meeting, on January 4th. Since July 1, 1993 there have been 85 tree removals, with 24 replacement trees planted. Approximately 40 replanting sites have been identified and are scheduled for planting in February. This • project will be accomplished by one full time employee and two day laborers, from the Costa Mesa Resource Center. The remaining 21 trees will be planted in March in a similar manner. • The procedure in the future will be that replacement plantings will occur within 30, days of tree removals. This practice will curtail future vacancies in the urban forest. Additionally, General Services Capital Improvement Project for reforestation, ($52,250) has been requested that will provide for the replacement of 500 trees that have been removed during the last several years. I will keep you informed of ongoing progress of our replanting efforts in the future. .l I`i -� David E. Niederhaus Item No. 5 • COMMUNITY SERVICES DEPARTMENT RECREATION DIVISION JANUARY, 1994 PROGRESS REPORT Youth Sports The youth basketball program began the regular season on January 8 and will run for 8 full weeks, with City championships held at the end of the season. Games are played on Saturdays at the West Newport Community Center. The Pee Wee Basketball program, which is a skills clinic for those enthusiasts who are not quite old enough for our competitive program, now has 34 participants and meets at 9:30 A.M. on Saturdays before league games. Facilities Three sets of volleyball poles made of recycled plastic and stainless steel hardware have been installed. The first set replaced damaged wooden poles at Cedar Street. The other two sets were installations at 14th Street adjacent to the Newport • Elementary School blacktop. Work requests have been submitted to the Parks Division for the removal of most { of the soccer goals on the fields in preparation of the upcoming baseball and softball season. The Parks Division has taken a very aggressive approach to athletic field renovation. They have completed dethatching and burro removal on the infields and are entering into the aeration phase with Lincoln field being the primary focus. This will be followed by applications of sand and aerating organisms that will expedite growth and alleviate soil compaction. Marcy Lomeli has been very attentive to our department's needs, as well as the co- sponsored youth sport groups. The City can expect the quality of the playing fields to continue to improve over the next few years. Special Classes and Events The winter quarter classes started two weeks ago. Numbers are looking good. Gymnastics has 250 children in this quarter. Dance has over 150. Spanish has • been so popular that we needed to add another class. Vegetarian Lifestyles is a new class that is going well. The new idea of Rollerhockey Birthday Party service • seems to be catching on. We have already had 3 scheduled parties in a month and a half. The spring brochure is due out early February. Some of the new classes being offered are Ice Hockey for Kids, Rollerhockey Clinic for Kids and New Science Adventures classes for children. Preparations are now under way for the 13th Annual 5K Race. This year's race is set for Saturday, June 4. The artist (and art work) will be selected by the end of the week. Sports and Aquatics The spring softball leagues are set to start the week of January 31. Registration brought in 111 teams, 69 men and 42 coed, to form 18 leagues. The result is revenue in excess of $49,000. After an extensive and very successful renovation, our four lighted fields, Bonita Creek #1 and 42, Lincoln 91 and CYC, are ready for play. The different entities involved in the off season were: General Services - Parks, Carpenter Shop and Field Maintenance Divisions; Public Works - Surveyor; Fire Truck (with boom to adjust lights); Pyramid Fence Company; Recreation- Maintenance and Field Prep. Winter basketball is going strong in the third week with 64 teams in 10 leagues. We have employed six new officials and they are all doing a great job. Over a typical two week period there are over 15 different officials and seven scorekeepers assigned to games. The Marian Bergeson Aquatics Center was used for practice on seven evenings by the United States National H2O Polo Team. The lap swim program currently has over, 160 people registered with annual swim passes. The fall quarter registered an unofficial record of 62 swim pass purchases. Participants are now buying the new punch pass ($25 for 20 visits). Clothes hooks were installed in each of the pool side restrooms. Benches will be installed as soon as they are built. Senior Services January was a very busy month at Oasis. It seems like everyone has made a New Year's Resolution to get more involved. • Our classes have been booming with people registering. Calligraphy, water color, and exercise classes have been of particular interest. • 0 Unfortunately, we have also been busy in the social services department. This month alone, we have spent 60 hours between two staff people on case management issues. Two of our clients were in need of a conservator, due to the lack of family support. We are planning for the many special events that take place beginning in February and extending through May. Our Intergenerational Program has suddenly blossomed with eager volunteers. We are also exploring the possibility of expanding our program to include other activities outside of the school system. Seniors Program Coordinator, Laurell Detweiler, will be out of work for the next four weeks due to knee surgery. I • OASIS SENIOR CENTER DECEMBER 1993 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES /GROUP 3336 Breakfast at OASIS 20 HUMAN SERVICES 342 Christmas Luncheon 200 LONG TRIPS Another Passage 18 Blood Pressure 87 Laughlin 86 Braille 88 Del Coronado 30 Case Management 67 Chair Exercise 60 DAY TRIPS Counseling 41 Eldercare 4 Palm Springs Follies 25 Employment 230 Nutcracker 25 Information /Rental 770 Fowler Museum (USC) 23 Legal Assistance 0 Lawrence Welk - Life On Your Own 15 Flower Drum Song 21 Medicare Assistance 2 Four Seasons Tea 20 Shared Housing 48 Boat Parade 48 Telephone Reassurance 420 Visual Screening . 2 MEETINGS VOLUNTEER HOURS 2789 Board of Directors 20 Executive Committee 8 VAN TRANSPORTATION Long Range Planning 9 Human Services Comm. 10 Care -A -Van 358 Fund - raising 15 Shuttle 303 Newsletter 18 Newsletter Collating 31 General Membership 92 1877 SPECIAL EVENTS Sunday Movies 60 Breakfast at OASIS 20 Pancake Breakfast 342 Christmas Luncheon 200 :7 is • Item No. 11 CITY OF NEWPORT BEACH Community Services Department DATE: January 24 1994 TO: Parks, Beaches and Recreation Commission FROM: Nancy Beard, Recreation Superintendento RE. DOG PARK RECOMMENDATION It is the recommendation of the Parks, Beaches and Recreation Commission's Ad Hoc Committee researching dog park locations that the City ,pursue a temporary site at North Star Beach. Background The Parks Beaches and Recreation Commission's Park and Open Space Committee researched possible dog park locations and reported their findings to the Commission. (Previous report attached.) It was the desire of the Commission to further review locations and to .include community input. As a result, an Ad Hoc Committee was appointed including Parks, Beaches and Recreation Commission Members Pete Compton, Gale Demmer and Phil Glasgow. Commissioners Compton and Glasgow met with community members Sean McGowan, Frank Robinson and Lee Hein. Commissioner Demmer was unable to attend due to an illness. (The Director of the Newport Aquatics Center was also invited but was unable to attend. Commissioner Compton and Nancy Beard met with the Director and a Board Member of the Newport Aquatics Center the following week.) It was during discussion at this meeting that North Star Beach was identified as perhaps the only City site currently available for a dog park. This site would be designated a temporary site as the Newport Aquatics Center will, at some point in the future, expand to this location. i� • Many concerns were addressed at both meetings. The following is a summary: Parking - An overflow of weekend parking was identified as a possible problem area. It is proposed to be solved by creating a curb cut in the driveway leading up to the Aquatics Center for additional parking above the existing north parking lot (noted on attached photo). The increased parking area would be identified by setting up boundaries and adding loose gravel as needed within the area. Funding for these improvements would come from the Dog Park Fund Raising Group. Fencing - The approximate area to be fenced off is identified on the attached photo. Fencing for the area would also be paid for by the fund raising group. Access - The hours of operation would coincide with the Newport Aquatics Center hours as they control the entry gate for the facility. Signage - The City would develop all signage regarding rules and regulations and identify the site as a City facility not in any way connected to the Newport Aquatics Center management. Signage would also identify the site as a temporary site until (1') A more permanent site is located or (2) The site is removed for lack of support by the users or (3) The Newport Aquatics Center begins building a • second facility. Amenities - In addition to the above concerns, the Newport Aquatics Center had additional interest in the following: Increase in restroom usage. It follows that increasing the use of this site will increase use in the public restrooms maintained by the Aquatics Center. Additional amenities not currently found on the site, which were identified as being very important to the park, include benches, trash receptacles, pooch pick up packets, and water. Benches and trash receptacles would be provided by the City. Arrangements will be made with the manufacturer of the pooch pick up dispenser to be installed on site, and water use may be arranged with the Newport Aquatics Center, again, for a fee, as they anticipate their water consumption bills to increase. One suggestion was to monitor the increased usage, identify a cost to the additional supplies used and charge a set amount each month, or set a yearly donation amount, to the fund raising support group for the park. Another. suggestion would be for the City to assist with supplies.on a monthly basis. • Policing the Facility - It is the conclusion of the committee, after researching two existing facilities and speaking with the users of these facilities, that those who / I • frequent these privileged areas are the responsible folks who pick up after their animals. In addition, the area will be well signed with the possibility of the loss of the dog park if this abuse occurs on a continual basis. is 9 • Identification of the facility as a City versus NAC facility use is very important. The Center does not want to be tied in with, or made responsible for, the dog park. Again, this issue will be addressed with signage. Legalities - Since the NAC is a lessee of the City and not allowed to sublet their facility in any way, how does the City legally take back this area on a temporary basis? The City Attorney will be consulted regarding this matter. Additionally, how will the City release the NAC of liability for the area to be designated a dog park? In conclusion, the meetings were very informative and useful in collecting all the information, pro and con, regarding this issue. The public hearing process will certainly raise additional issues, at which time staff and the committee could reconvene and work to a creative solution. 1. CITY OF NEWPORT BEACH Parks, Beaches and Recreation Commission DATE: December 7, 1993 TO: Parks, Beaches & Recreation Commission FROM: Parks and Open Space Sub - Committee Jo Vandervort, Chairman; Virginia Her'berts and Phil Glasgow, Members; Nancy Beard, Staff. SUBJECT: Dog Park The Parks and Open Space Sub - Committee has met on this subject, two times, September 30 and November 16. The update on the September 30 meeting was reported to you at the October 5 Commission meeting, but I shall recap. At that time we discussed various criteria that had been expressed to the Sub - Committee re physical characteristics, resident concerns and possible costs. With those thoughts in mind, in the next month and a half we individually researched sites throughout the City of Newport Beach, including but not limited to: North Star Beach (south side of Aquatics Center), San Diego Creek North, American Legion Park, Castaways, San Joaquin Hills Park, Newporter North, North Star Beach (west side behind Aquatics Center), Newport Oil property, and Bonita Creek (north of the developed park.) On November 16 we again met and discussed our findings, with the additional input of criteria from the City of Huntington Beach., •Most of the sites were summarily rejected because they were either too small, too costly to develop, not suitable for that use, or not available within the next five years. One Commissioner wished to further research the North Star Beach (west side behind Aquatics Center) site, although the problems of multi- agency supervision, sand surface (fleas and covering up the dog droppings), increased traffic for the area, and possible restricted land usage were insurmountable for the other two Commissioners. Additional information discovered by the Sub - Committee included the current discussion by the City of Costa Mesa to include a dog park at TeWinkle Park (the park behind the Fair Grounds) when funding could be raised by private groups. Also the County is reportedly considering putting a dog park section at Mason Regional Park in Irvine. Both of these would be considerably closer to the residents of Newport Beach than the only other dog parks in Southern California, in Long Beach and in Laguna Canyon. Additional research on Mason Park disclosed the following: The City of Irvine petitioned the County to provide a Dog Park at Mason Park. They are in the design process now, siting the Park in an area near the maintenance yard. The City must develop and pay for the fencing, irrigation pipes, any additional,parking, and sign posting. It is probably about an acre of land, and it will be grass with private contractors maintaining the irrigation. Use will cost: $2.00 for parking per visit, or $30.00 for a regular Mason Park annual pass or $9.50 for a senior citizen annual pass. 0993 fees) Anticipate opening as soon as late Spring. Info from o Gary Layhart 854 -2490 COMMITTEE RECOMMENDATION: To do what we can to aid the cities of Costa Mesa and Irvine in their Dog Park developments. 0 I i �^ �t r N IM1r �� r 4 m r,r 3 Y•!i��,� r F' y I I Y i F i fy � I r{ • y�/ t � � 'J f 1 r : P ' (� � ,, � i ✓+ V {�q�yb t � � 'J • COMMUNITY SERVICES DEPARTMENT DATE: February 1, 1994 TO: Parks, Beaches and Recreation Commission FROM: Nancy Beard, Recreation Superintendent RE. NORTH STAR BEACH PROPOSED DOG PARK Through continuing research, staff has developed additional information which may prove to be significant in the Commission's consideration of North Star Beach as a dog park. In a review of the ground lease currently held by the Newport Aquatic Center, very specific language is used identifying the use of North Star Beach. North Star Beach is co -owned by the City of Newport Beach and the County of Orange. The • lease agreement involves the City, the County and the Coastal Commission as its property is identified as tidelands. Additionally, this use was voted on and approved by the residents of Newport Beach in the June, 1982 elections. The leased land consists of 3.987 acres. The NAC has approval for 18,228 square feet of building space. They are currently in Phase 1 of their building plan, utilizing 8,107 square feet. Each of these entities agreed that the facility would strictly promote sports involving human powered watercraft exclusively. It is the opinion of staff and the County of Orange Director of Harbors, Beaches and Parks, Bob Fisher, that a dog park would appear to be an inconsistent use of the leased land. Further, the Center is limited to a 250 person maximum each day. It is the opinion of the NAC Board Members and Staff that this maximum would be exceeded on Saturdays and Sundays. Current use of the facility Monday through Friday is calculated at 125 per day; Saturday and Sunday average 220 per day. The Newport Aquatic Center is responsible for maintenance of the public restroom. An increased demand for the facilities would be a direct result of the proposed dog park. The Aquatic Center would require a sum to be negotiated each 40 year to assist in the maintenance and supplies of the restroom facility. b- • If all obstacles were overcome and North Star Beach is the Commission's desired location for a temporary dog park, a new Pease would be drawn up by the City Attorney. We would then go through a permit process with the Coastal Commission, County of Orange and any other entities which may need notification. K 9 E 9 �ecx./ Qj�y 6)UOCf1 Ord G/ks e#rnmt46im e'PpIa ✓a.( q y14L 7>n1ga-ed bfc p vr- d-i- noN� 5lar `�)eaci! . 4 Tan l�Ta� if '% dt�fi'Gc�2� fa ki)d (t, Mace! -o Vie- dt)r roa-Oti aro�rwC� �0. e ) G^ 1�2�Jpd7Tt Y171^ atrreycY-� ofriv /vv�t.2 ii,vQ�J 'per W- P-LIC- . .P tL)vryLdd love `Fo a...Gle- -1-o �- `l-v Al - �upo�s i� °i�� • wP Ate-- W i LC r�� ly �i nare',c.G�- �c�p�d. . 4e- Poly— help tee,, if clew UU k�lp hO)Ae sWkeIL Y--a Mo � p6oPlC Who ec«re4lr ClrUef71)r Pef up4--b Yl e, Lora l~'f . -lo '14o,-Dc )\mde,tifs C11ti (\/o(q-lt- 5% Geelz1 --• py- �PY1Ge Y2• �� ( i /tilee� �ww2� Le % �►Z /IIe�� 5� N% '7) y' -755- O 32- 9' Item No. 12 'EWPp �0 CITY OF NEWPORT BEACH C'9ClFO AP January 21, 1994 Mr. Taylor Grant Chair, Parks, Beaches and Recreation Commisison 1600 Dove Sheet, #300 Newport Beach, CA. 92660 Dear Taylor: I would like to request your assistance in developing future plans for the new Community Services Department. is A Task Force is being assembled to review current programs and draft a new Mission Statement that provides the base for the broad range of life - enhancing services provided by the department. The first meeting of the Task Force is scheduled for Thursday, February, 10, at 1:30 P.M. in the Community Room of the Newport Center Library, 856 San Clemente Drive. Members of the Task Force will include representative staff from the former Library and Recreation Departments and a representative from each of the three Boards and Commissions. Facilitator for the process is Dr. Robert C. Myrtle, School of Public Administration,'University of Southern California. An agenda and background information will follow. I look forward to your assistance in this process. Sincerely, LaDorma T. Kienitz Conununity Services Director • _ cc: Kevin J. Murphy, City Manager City Hall • 3300 Newport Boulevard • P.O. Box 1768 • Newport Beach, California 92659 -1768