HomeMy WebLinkAbout14 - Sidewalk, Curb & Gutter Replacement ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
January 26, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse, Principal Civil Engineer
949 - 644 -3321 or ftse @newportbeachca.gov
SUBJECT. SIDEWALK, CURB & GUTTER REPLACEMENT PROGRAM - 2009 -2010
- AWARD OF CONTRACT NO. 4189
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4189 to Grigolla & Son's Construction Co., Inc. for the Total
Bid Price of $302,050.00 and authorize the Mayor and the City Clerk to execute
the contract.
3. Establish an amount of $75,450.00 (25% of Total Bid) to cover the cost of
unforeseen and unscheduled additional work.
Discussion:
At 10:00 AM on January 7, 2010, the City Clerk opened and read the following bids for
this project:
The low total bid amount is thirty percent (30 %) below the Engineer's Estimate of
$430,000. While the current competitive construction market most likely contributed to the
disparity between the received bids and staff's cost estimate which was developed based
on the unit prices received for last year's annual project, three of the four low bidders for
this project expressed their desire to work for the City again. The low bidder, Grigolla &
Son's ( Grigolla), possesses a California State Contractor's License Classification "A" as
BIDDER
TOTAL BID AMOUNT
Low
Grigolla & Son's Construction, Co., Inc.
$302,050.00
2
CJ Concrete Construction, Inc.
$307,900.00
3
Golden State Constructors, Inc.
$311,075.00
4
Tal Cal Engineering, Inc.
$345,777.00
5
Nobest, Inc.
$349,000.00
6
All American Asphalt
$414,144.00
7
Elite Bobcat Service, Inc.
$428,000.00
8
Hillcrest Contracting, Inc.
$478,895.00
9
Kalban, Inc.
$513,089.60
The low total bid amount is thirty percent (30 %) below the Engineer's Estimate of
$430,000. While the current competitive construction market most likely contributed to the
disparity between the received bids and staff's cost estimate which was developed based
on the unit prices received for last year's annual project, three of the four low bidders for
this project expressed their desire to work for the City again. The low bidder, Grigolla &
Son's ( Grigolla), possesses a California State Contractor's License Classification "A" as
2009 -10 Sidewalk, Curb & Gutter Replacement Program —Award of Contract No. 4189
January 26, 2010
Page: 2
required by the project specifications and has been in the concrete construction business
for more than five decades. Because of their attention to details, customer service, and
professionalism, their work on our 2008 -2009 Sidewalk, Curb & Gutter Replacement
Project generated the lowest complaint rate Public Works and General Services staffs
have experienced in many years. In addition, staff received "Thank You" and
"Commendation" letters from residents whose property frontages were reconstructed by
Grigolla.
This project consists of reconstructing existing sidewalk, curb and gutter, curb returns to
install access ramps, root removalsfprunings, and installing new tree root barriers per City
standards within the Anniversary Tract, the Bluffs, and the East Santa Ana Heights
communities. Pursuant to the Contract Specifications, Grigolla & Sons will have one
hundred consecutive working days to complete the construction. Liquidated damages in
the amount of $500 per calendar day will be assessed if Grigolla fails to complete the
construction within the allotted time.
Instead of a ten percent (10 %) construction contingency, staff recommends a twenty-five
percent (25 %) contingency to be included in the contract award to take advantage of the
low unit prices to perform additional work ahead of schedule.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA
Implementation Guidelines. This Exemption covers the replacement or reconstruction
of existing structures and facilities where the new structure will be located on the same
site as the structure replaced and will have substantially the same purpose and capacity
as the structure replaced.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City prepared notices will
be distributed by the contractor to the nearby residents. The first notice will be
distributed ten days before starting work and the second notice 48 hours prior to starting
work.
Other Costs:
In addition to the contract costs, $2,500 is included for printing and other incidentals.
Surveying, geotechnical engineering, and consultant inspection services are not
required for this project.
2009 -10 Sidewalk, Curb & Gulter Replacement Program — Award of Contract No. 4189
January 26, 2010
Page: 3
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description
General Fund
AD 99 — Street Rehabilitation
Proposed uses are as follows:
Vendor
Grigolla & Son's Construction, Co., Inc.
Grigolla & Son's Construction, Co., Inc.
Various
Prepared by:
Civil Engineer
Attachment: Location Map
Account Number
7013- C2001009
74099 -9804
Amount
$ $365,000.00
$ 15,000.00
$380,000.00
Purpose
Construction Contract
Construction Contingency
Printing and Incidentals
Total:
Submitted by:
Amount
$ 302,050.00
$ 75,450.00
$ 2,500.00
$ 380,000.00
4Wt tephe G. Badum
Public Works Director
ANNIVERSARY TRACT
T
B'r
t
EAST SANTA ANA HEIGHTS
LOCATION MAP
NOT TO SCALE
2009 -2010 SIDEWALK; CURB & GUTTER RECONSTRUCTION
C -4189