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HomeMy WebLinkAbout11/07/1995 - PB&R Commission1 : ; 1 COMMISSION Minutes November x,1995 CITY OF - Parks, Beaches G • m p o 0 C/ o ooQ, Won Ayes Motion Ayes • 3 NEWPORT BEACH Item II & Recreation Commission November 7, _ 1995 Services Director it Services .ree Maintenance rger ras called to order Demmer, Commissioner Dctober 3, 1995 be approved ar. Unanimous. two divisions. mer concerning Niederhaus nd curb damage owner agrees to ti d4 City Council Chambers 7 P.M. Staff present: LaDonna Kienitz, Communit} David E.,Niederhaus, Genen Director Marcelino Lomeli, Park and I Superintendent Steve Hunt, Recreation Man Dottie Flohr, Secretary 1. ORDER AND ROLL CALL The Parks, Beaches and Recreation Commission v at 7:00 P.M. Roll call was taken. Commissioners Beek, Bonner, Glasgow,, Schonlau and Vandenrort were,present. Compton was absent. II. APPROVAL OF MINUTES x Commissioner Glasgow moved the minutes of the x x x x x x meeting be approved as presented. Unanimous. III. PUBLIC COMMENTS - None IV. CONSENT CALENDAR x Commissioner Glasgow moved,the following items x x x x x x except for those removed from the Consent Calenc Item #1 - Removed from Consent Calendar Item #2 - Recreation and Senior Services Approve report of activities during October for these Item #3 - Removed from Consent Calendar Item #4 - City Council Policies Approve staff report regarding policies. ITEMS REMOVED FROM CONSENT CALENDAR Item #1 -'Park and Tree Division In response to a question from Commissioner Derr the tree removals due to property damage, Directo . reported the trees were removed due to sidewalk a and will be replaced provided the adjacent property maintain them. Services Director it Services .ree Maintenance rger ras called to order Demmer, Commissioner Dctober 3, 1995 be approved ar. Unanimous. two divisions. mer concerning Niederhaus nd curb damage owner agrees to CITY OF Parks, Beaches '\\\ - \�eN \02, NEWPORT & Recreation BEACH Commission November 7, 19.95. Page 2 City Council Chambers 7 p.m. In response to Commissioner Demmer's inquiry regarding maintenance of signs in public parks, Marcy Lomeli explained the Operations Support Division reconditions and replaces them as needed on a yearly basis. The Department would appreciate being notified if there are any specific signs that need attention. Motion x Commissioner Demmer moved to approve the Park and Tree Ayes x x x x x x Division report as submitted. Unanimous. Item #3 - Bench Donation Director Niederhaus reported he received a proposal just prior to the meeting from the Balboa Island Improvement Association requesting that the replacement benches on the Island be teak. The Department's experience with teak benches has.not been good-in that those at Inspiration Point and Rhine Wharf Park have dried out, cracked and splintered. He recommends staff have more time to review their proposal: • Chair Vandenrort opened the meeting to public testimony. Diana Chandler, 201 Coral Avenue, addressed the Commission on behalf of the Balboa Island'Improvement Association Beautification and "Horticultural Committees. Ms. Chandler stated, the Association is requesting a new style teak bench to replace the existing benches, on the Island within a 12 month period by private donations. They have received donations.for 4 benches on the condition they are the traditional teak style. If Mr. Ibbotson's donation were leak, they could order five benches immediately which would be delivered within two weeks. Ms. Chandler reviewed the benefits of teak such as the aesthetic quality, durability, cost and maintenance. She stated they should last 75 -100 years. Ms. Chandler explained that they are proposing the new benches be 6' in length for those at street ends which would accommodate two benches in addition to the donated planters. Eight foot benches are suggested for Marine Avenue where individuals share benches outside the shops. In summary, they are requesting the Commission approve the teak bench as detailed in their report as the new bench for Balboa Island • and confirm their order for five benches. Commissioner Glasgow expressed his concern over the durability of teak. Commissioner'B'eek agreed and also questioned if all the it Island residents were informed of the proposed bench. Ms. Chandler j explained that the matter has been discussed and voted upon at the Association's monthly meetings. J CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission G • B O c' s d° November 7, 1995 Page 3 City Council Chambers 7 p.m.. ar. ant es >f ae ch i ith H ed call Of Robert Ibbotson addressed the Commission on behalf of his moth He stated his mother is now 92 years of age and has been a resid of Balboa Island for 60 years. It is his mother's desire to donate a new concrete bench at Opal Street and South Bay Front as soon possible. This site does not have a bench. Motion x Commissioner Demmer moved to approve the Ibbotsbn donation Ayes x x x x x one concrete bench to bedocated at Opal Street and South Bay Nay x Front. Motion passes. Commissioner Bonner stated he did not support the motion becau he opposes the potential of three different types of benches on the Island. Chair Vandervort advised that the concept of a new style teak ben for Balboa Island will be addressed at the Commission's next meeting on December 5, 1995. • Commissioner Beek recommended that all the residents on the Island be informed about the bench proposal. V. DISCUSSION ITEMS Item #5 - Appeal of Tree Removals in the Harbor View Hills South Homeowners Association Director Niederhaus reported that Clyde McCoy, 1406 Outrigger Drive, withdrew his appeal and agrees with staff's recommendatio to remove a Carrot Wood tree in front of,his home and replace it v a designated street tree. Director Niederhaus reported there is one Carrot Wood tree at 12' Keel Drive causing substantial hardscape damage which it will continue to do if not removed. Irene Barr, 1210 Keel Drive, addressed the Commission. She sta she objects to the new designated replacement tree, a 15 gallon Rhaphiolepis, which she feels is a shrub and should not replace a mature tree. Marcy Lomeli explained that the Rhaphiolepis is a hybrid with a an tree effect. It is the designated tree, approved by the Commissior • needed for this appropriate growth space. Director Niederhaus pointed out that homeowners have the option paying $100 towards a larger 24" box tree. The tree removal program is at the request of the homeowners association in conjunction with a future hardscape repair program. ar. ant es >f ae ch i ith H ed call Of CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission G • B C O c s o November 7, 1995 /d���v Page 4 City Council Chambers 7 p.m. Mrs. Barr stated that when a street scape may be changed, all residents should be notified. She requested a public, hearing on this matter. Victor Penan, 1214 Keel Drive, addressed the Commission. Mr. Penan stated there has been no attempt to solicit input from the homeowners on Keel Drive; and that the trees are being removed for view purposes. He objects to the trees being removed in such a short time frame. There being no further public testimony, Chair Vandervort closed'the meeting to public hearing. Marcy Lomeli reported staff's recommendations are based upon suggestions from the Association's Landscape Beautification Committee. The designated tree can be changed at the request of the Association. • Director Niederhaus pointed out that the problem trees must be removed and the sidewalks repaired as soon as possible. The designated tree planting project can be delayed until such time as the homeowners and the Association agree on a replacement tree. Patricia Dreyfus, 1209 Keel Drive; addressed the Commission. She stated she just heard last week from the Association that the trees would be replaced with shrubs. She stated that since the Carrot Wood is a slow growing tree which has finally made their street beautiful and uniform, she requests other alternatives be researched to solving the sidewalk problems. Dean Jones, 3601 Park Green Drive, addressed the Commission. Mr. Jones stated his tree is not damaging the sidewalk, causes no view obstruction and would spoil the area if removed. He suggested other solutions be analyzed to save the trees and•that, if necessary, the homeowners could help defray the costs. Ben Helphand, 1321 Keel Drive, addressed the Commission. He stated their tree is a beautiful and uniform street tree and feels it would be absurd to•put in bushes which would also lower the property values. There being no further public testimony, Chair Vandervort closed the • meeting to public hearing. ,Motion x Commissioner Glasgow moved'to postpone the tree removals for Ayes x x x x x x one month in order that the Homeowners Association can use all possible efforts to contact the homeowners regarding the proposed project. Unanimous. .. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission G o e i o o November 7, 1995, \0,A Page 5 City Council Chambers 7 p.m. In response to a question from Chair Vandervort, Director Niederhaus explained that should a homeowner choose to retain the tree and assume responsibility for the damage it causes, the homeowner can hire a licensed contractor to repair the concrete and add root barriers per City specifications. Upon Commissioner Bonner's suggestion, the Commission directed staff to not proceed with replacing any of the removed Carrot Wood trees with the Rhaphiolepis at this time. Commissioner Bonner recommended that the letter sent to homeowners informing them of their tree removals include their two options to either hire a licensed concrete contractor to correct the problem per City specifications or upgrade the quality and size of the replacement tree at their expense. Staff will comply. Item #6 - Upper Castaways Active Park . Discussion concerning the naming of the active park was discussed following, Item #3. Kevin Murphy, City Manager, addressed the Commission. Mr. Murphy reported that as a result of the wide community support for a memorial to Bob'Henry, it has been recommended that an appropriate recognition would be to name the active portion of the park the Bob Henry Park. In accordance with City Council Policy, enough time has passed since Officer Henry's death on April 13 near this site to name the area after him. Recommendations also provide for an area which would include a recognition plaque and a flag pole illuminated at night. Should other City employees lose their lives directly in the line of duty, they would also be recognized at this special area. Commissioner Beek stated she felt more time is needed for the Commission to review other possible names. She also expressed her concern over the Daily Pilot's article on the subject prior to Commission discussion and recommendation. Commissioner Glasgow concurred. In response to the timeliness of the need for the park name, Mr. Murphy explained that the name should be determined by the time • bids are awarded, namely, in December or January. Mr. Bob Kreger, 230 Rochester, Costa Mesa, addressed the Commission and stated that "SO Region 97 desires to donate money and effort towards, the proposed memorial. CITY OF NEWPORT BERCH Parks, Beaches & Recreation Commission • m p �, p s November '7, 19.95 °�'e. �3°^ �d�O�� °� G° X Page 6 City Council Chambers 7 P.M. Ed Benson, 1028 Westwind Way, addressed the Commission and recommended there be more exposure and input from the general public on the.matter. There being no further public testimony, Chair Vandervort closed the meeting to public hearing. Chair Vandervort stated she would prefer the active,park and passive park each have different names and explained why she feels the active portion should be,named Bob Henry Park. Commissioner Beek stated she felt the park. name should be further researched in terms of a name that fits the area or for others who have donated their time to the community. A special area commemorating those who have given their lives in the line of duty could still be implemented. Motion x Commissioner Beek moved that the naming of the park at 16th and Dover be postponed to the Commission's December 5 meeting. Dion x Commissioner Demmer made a substitute motion to name the active Ayes x portion of the park the Bob Henry Park and to name the passive area Nays x x x x x the Castaways Park. Motion defeated. Ayes x x - x x x Vote was taken,on Commissioner Beek's motion. Motion passes. Nay x Emmet Berkery, Project Consultant with the Pubic Works Department, addressed the Commission. 'Mr. Berkery reported the Park and•Open.Space Committee met and reviewed the proposed plan, for the design of the UpperCastaways active park. Mr. Berkery, reviewed the proposed plan and presented a sketch by the landscape architect showing access to the park along.Dover Drive. In response to a question from'Commissioner Schonlau, Director Kienitz explained that a half basketball court was discussed in the early design stages and notincluded due to the close proximity of the homes. During discussion Mr. Berkery advised that more trees will be added than, shown on the plan to serve.as a buffer for the nearby homes. In response to a question from Commissioner Demmer, Ron Yeo explained the layout and design of the restrooms at the site. Commissioner Demmer potion x moved to approve the plan as presented with the addition of an additional walkway to ,be located in the northwest corner of the proposed park. The walkway would connect Ayes x x x x x x the unloading area of the Dover Drive bus stop with the =ncrete apron behind the northern baseball backstop. Unanimous. CITY OF Parks, Beaches OL A0�4! 1A!0-`!0\ G NEWPORT BERCH & Recreation Commission November 7, 1995 Page 7 City Council Chambers 7.p.m. 9AF fiber tion :45 Item #7 - Joint Meeting with City of Costa Mesa Park, Recreation Facilities and Parkways Commission Following,a brief discussion and verbiage corrections, the Commission approved the agenda as presented. The meeting w be held November 14 at 6:00 P.M. at the West Newport Commur Center. VI. FUTURE AGENDA ITEMS The following items will be discussed at the Commission's Decen 5 meeting: Field Usage at Peninsula Park, Bench Proposal by Balboa Island Improvement Association, Naming of Upper Castaways Active Park and Tree Removals in Harbor View Hills South Homeowners Association. VII. ADJOURNMENT • There being no further business, the Parks, Beaches and Recrea Commission adjourned at 11:05 P.M. The agenda for this meeting was posted November 1, 1995 at 11 A.M. outside the City Hall Administration Building. 9AF fiber tion :45