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Home My WebLink About12/3/1996 - Agenda Packet1 : ; 1 COMMISSION Meeting December 3,1996 i CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, DECEMBER 3, 1996 CITY COUNCIL CHAMBERS 7:00 P.M. ORDER AND ROLL CALL APPROVAL OF MINUTES - Meeting of November 5„ 1996 III. PUBLIC COMMENTS Members of the public are invited to comment on non agenda items. Speakers are limited to three minutes. IV. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -8) are considered by • the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission- votes on the motion unless members of the Commission, staff or the public request specific items to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar Item Number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. Communications (Letter Attached) • Letter from Marian Bergeson to Roger Stanton, dated November 6, 1996, regarding the future of the Harbors, Beaches and Park program in a restructured County government. 2. Park and Tree Division (Report Attached) Report of Park and Tree Division activities during November and upcoming projects in December. • 3. Recreation and Senior Services (Reports Attached) Report of activities during November for these two divisions. 4. Leeward Lane (Report Attached) Status report of Leeward Lane pilot tree program. OA 5. Candlestick, Glenwood and Sandalwood Lanes and Starlight Circle • (Report Attached) Status report of street tree and hardscape replacement program. 6. Bench Donation (Report Attached) Approv&one concrete bench donation from JoAnne Page to be installed on the upper observation area at Inspiration Point. 7. Bench Donation (Report Attached) Approve one 6' bench donation from Patricia Healey to be installed on the lower observation area at Inspiration Point. 8. Street Tree Redesignation (Report Attached) Approve changing the designated street tree species from Magnolia to Queen'Paim on, Eton Place. V. DISCUSSION ITEMS 9. Preliminary Capital Improvement Projects, FY 1997 -98 (Reports Attached) Review preliminary proposals from General Services and Community Services Departments. 10. Park and Open Space Committee (Verbal Report) • • Review conceptual plans for Freeway Reservation site. • Status report on development of Recreation and Open, Space Element. • Proposed names for Hoag Linear and Freeway Reservation sites • 01 11. Subcommittee Reports (Verbal Reports) Status reports from Budget, Tree Policy, Community Service Awards and Opening of Bob Henry Park Committees VI. FUTURE AGENDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. VII. ADJOURNMENT Item II CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Commission Regular Meeting November 5, 1996 - 7:00 P.M. Staff present: LaDonna.Kienitz, Community Services Director Marcelino Lomeli, Park and Tree Maintenance Superintendent Peggy Ducey, Assistant to the City Manager Steve Hunt, Senior Recreation Manager Dottie Flohr, Secretary I. CALL TO ORDER The Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Beek, Compton, Demmer, Glasgow and Schonlau were present. Commissioners Bonner and Dunn were absent. • II. APPROVAL OF MINUTES Commissioner Glasgow moved the minutes of the October 1, 1996 meeting be approved. The motion carried by the following vote: Ayes: Beek, Compton, Demmer, Glasgow and Schonlau Chair Schonlau asked for a vote on the minutes of the Joint Meeting with the City of Costa Mesa Parks, Recreation Facilities and Parkways Commission held October 29, 1996. Commissioner Glasgow moved the minutes be approved as presented. The motion carried by the following vote: Ayes: Beek, Compton, Demmer, Glasgow and Schonlau III. PUBLIC COMMENTS.- None IV. CONSENT CALENDAR Chair Schonlau announced that Item #10 will be heard in place of Item #4 which has been withdrawn at the applicant's request. The Commission concurred. • Commissioner Compton moved that the following item be approved except for those removed from the Consent Calendar. The motion carried by the following vote: • Parks, Beaches and Recreatlon Commission November 5, 1996 Page 2 Ayes: Beek, Compton, Demmer, Glasgow and Schonlau Item #1 - Communication Accept and file letter from David Stiller, Chair, City of Costa Mesa Parks, Recreation Facilities and Parkways Commission, to Bill Schonlau. Item #2 - Removed from Consent Calendar Item #3 - Removed from Consent Calendar ITEMS REMOVED FROM CONSENT CALENDAR Item #2 - Park and Tree Division Commissioner Compton reported that at their joint meeting with the City of Costa Mesa Parks, Recreation Facilities and Parkways Commission, the City of Costa Mesa seemed receptive to discussing a joint venture concerning the Irvine Avenue median. • Marcy Lomeli explained that this item will be resubmitted as a capital improvement project for next fiscal year. The project was submitted last year but no funding was, approved. Commissioner Demmer commented on the valuable report submitted by West Coast Arborists, Inc. She recommended it be included in a water bill to all residents as an educational supplement. Marcy Lomeli advised staff will pursue. Commissioner Demmer pointed out a claim paid by the City for $4,887 as a result of a parkway street tree. She stated this is a realistic example of trips and fall claims, damages, etc., due to trees. Item #3 - Recreation and Senior Services Director Kienitz presented copies of a portion of the City Manager's recent newsletter pertaining to Annexation Issues and Urban Parks Grant. Peggy Ducey, Assistant to the City Manager, gave a brief background on a request from L.A. Cellular to install a telecommunications facility at Bonita Creek Park. Their request was reviewed by representatives from the Public Works, Community Services, General Services and Planning Departments. As a result • of negotiations, the City Council Public Works Committee approved a conceptual design that involves an underground vault, small manhole cover, small power cabinet and an antennae attached to the existing light pole location. q \J Parks, Beaches and Recreation Commission November 5, 1996 Page 3 Mrs. Ducey described the approval process and explained that the lease conditions are currently being researched. The design and lease will be reviewed by the City Council Finance Committee before being transmitted to the City Council for final approval. Should the Commission have any concerns, Mrs. Ducey will transmit them to the committee. Following a brief discussion, Commissioner Glasgow recommended the installation be coordinated with the active sports groups currently using the lighted fields. V. DISCUSSION ITEMS Item #4 - Appeal of Tree Removal Removed from agenda at applicant's request. Item #5 - Trees on Leeward Lane Marcy Lomeli reported that Director Niederhaus sent a letter to several Leeward • Lane residents explaining the proposed agreement to implement a pilot program to possibly save trees. The project will commence this week at 2100 Leeward Lane and will be evaluated by staff and the committee. The Commission will be kept apprised of the results. Item #10 - Use of Down Coast Parks Peggy Ducey, Assistant to the City Manager, gave a status report on the annexation of the Newport Coast area. Staff has been actively researching revenue and cost projections and will be negotiating with the County and Fire Authority concerning the split of property tax revenues. When the final analysis is completed, it will be reviewed by the City Council Legislative Committee before being transmitted to the City Council for their approval. In response to questions from Commissioner Beek, Mrs. Ducey stated that one community association has formally expressed an interest to be annexed. Negotiations are continuing with The Irvine Company which is the major property, owner. Annexation cannot take place if over 50% of the community protest. Mrs. Ducey stated the consultant anticipates it will cost approximately $700,000 to maintain the proposed park, view parks and Newport Ridge Park, and these costs will be included in the report to City Council. However, the Newport Coast • parks are controlled by their respective associations and the City is not required to maintain these parks. A policy decision pertaining to maintenance would' be made by the City Council. S _. • Parks, Beaches and Recreation Commission November 5, 1996 Page 4 Commissioner Glasgow pointed out that any park decisions should be reviewed by this Commission for their recommendation. Mrs. Ducey will transmit this to the Legislative Committee. During discussion regarding costs of maintaining parks, the Commission voiced their concern over Newport Coast residents using City fields while their fields are not available for our use. Item #7 - Joint Meeting with City of Costa Mesa Chair Schonlau reported this item was covered under the approval of the minutes of the joint meeting with the City of Costa Mesa Parks, Recreation Facilities and Parkways Commission. Item #8 - Park and Open Space Committee Commissioner Compton reported the committee met last week to discuss a timeline for the completion of the Recreation and, Open Space Element. A RFQ was transmitted to a consultant to aid in the preparation of a revised Element. • The Freeway Reservation site is a strip of land on MacArthur Boulevard south of Ford Road. Purkiss Rose will present a conceptual plan at the committee's November 26 meeting and the Commission will review the plan at their December 3 meeting. Commissioner. Compton presented suggested, names for the Hoag Linear and Freeway Reservation sites and requested additional names be submitted. Marcy Lomeli reported that the final City inspection for the Manning Tract park site adjacent to the Freeway Reservation site will be completed next week. The City will assume maintenance. Photographs of the site park will be presented at the Commission's December 3 meeting. Jeanne Wanlass, 1700 Candlestick Lane, addressed the Commission and requested that she be able to speak since she was not aware she should be addressing this subject during Public Comments. The Commission concurred. She requested a meeting be held for residents concerning tree removals on Candlestick, Glenwood and Sandlewood Lanes and Starlight Circle. She also suggested the name "Overlook Park" for the Hoag Linear site. Marcy Lomeli explained that the Leeward Lane pilot project will be evaluated and • a status report, including Candlestick, Glenwood and Sandlewood Lanes and Starlight Circle, will be presented at the Commission's December 3 meeting. I is Parks, Beaches and Recreation Commission November 5, 1996 Page 5 Item #9 - Subcommittee Reoorts Chair Schonlau reported the Budget Committee met with the City Council Finance Committee today and will meet again November 12. The main issue is if the City Council will direct that each recreation program's indirect and direct costs be fully covered. The City Attorney's office will review the legal question of whether this can be looked at on an overall basis of youth and adult sports or if each program must be analyzed individually. Further information will be available at the December 3 meeting. During discussion of the KPMG Study, Commissioner Glasgow urged the Commissioners to voice their support to City Council Members on behalf of the Recreation Division's youth and adult programs and to recognize how the indirect costs were calculated in the study. Chair Schonlau reported the City Manager has volunteered to rewrite a tree policy addressing the desires of Harbor View Homes, Cameo Shores, Cameo Highlands and other community associations. Commissioner Glasgow stated there is no report from the Community Service •, Awards Committee. Commissioner Compton discussed the need and importance of sports groups participating and, providing input to the City Council concerning overcrowding and lack of City facilities. Commissioner Beek concurred. Chair Schonlau reported the Bob Henry Park Committee will meet again on November 19. Opening ceremonies are scheduled for February 22, however, this date may be delayed due to field conditions. Item #6 - Use of Open Space in the City Director Kienitz reported City Council Member Jean Watt is not present to address concerns over possible use of dedicated open space as indicated in the CIOSA Agreement and discussions on use for affordable senior housing. Staff will invite Mrs. Watt to address the Commission on this matter at a future meeting. VI. FUTURE AGENDA ITEMS Future agenda items will include Irvine Median. • VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:45 P.M. • • on Parks, Beaches and'Recreation Commission November 5, 1996 Page 6 The agenda for this meeting was posted October 28, 1996 at 12:30 P.M. on the City Hall Bulletin Board outside of the City of Newport Beach Administration Building. November 60 1991 •- • ,_ t KOV 07 196 02:13PM BO OF SUP 5TH DIST •7flPOP -� MARIAN BERGESON SUPERVISOR. FIFTH DISTRICT ROBERT E THOMAS HALL OF ADMINISTRATION 10 CIVIC CENTER PLAZA. SANTA ANA, CALIFORNIA 93701.4061 PHONE (714) $74.3550 FAX (714) 034.7670 Honorable Roger R. Stanton, Chairman Orange County Board of Supervisors 10 Civic Center Plaza Santa Ana, CA 92701 Subject. Dear Roger. P Item/ Al /V The Future of The Harbors, Beaches and Park Program in a Restructured County Government As I prepare to leave for Sacramento, there is one significant issue remaining unresolved which deeply concerns me. The CEO's new internal restructuring and business plans will not be heard before my departure and may well be decided prior to the appointment of my replacement. This prospect is troubling to me and to the many constituents who have actively expressed their concerns about the future of the County's Harbors, Beaches and Parks program. The purpose of this letter, then, is to offer the Board, the CEO and interested members of the community my thoughts on this important matter in the hopes they will be considered in the final decision When our CEO brought her proposed plan for restructuring County government to us on June 22, Ibelieve we were all struck with its boldness, its promise of dramatic economies and streamlining of our bureaucratic programs. The details yet to be worked out, we gave approval to the basic concept, subject to review of business plans to be submitted and approved by the Board. At that time, I-raised concerns over the proposal to merge EMS Harbors, Beaches and Parks into the proposed new Public Works Department: At that time, the CEO indicated the core business of this department would focus on maintenance. And, I continue to be troubled about the implications of that particular proposal on -our HBP program, as are many of our community members and user groups throughout the County. Lbelieve the Board should be also. My staff has attended the three meetings the CEO has arranged with concerned citizens and has continued to ask questions of the Acting Director of EMA and Director of Harbors, Beaches and Parks to gather as much information as might be available. 'Since I will not be present at the Board meeting when the future of HBP will be decided, I am using this letter to make three basic points which I hope my colleagues will keep in mind when debating the issue: NOV 07 '96 02t14PM BO OF SUP 5TH DIST P.2 Chairman of the Board • November 6,1996 Page 2 1. The County has a tremendous investment in a renowned regional recreational system built over the past 60 years, which today contributes significantly to our quality of life and to the economic base of the county. 2. There axe major difference between the mission and culture of FIBP and those of the other organizations and programs to be merged into the newly renamed "Public Facilities and Resources Department". 3. The integral nature of our parks as it relates to our identity as a county demands strong leadership, high visibility and clear accountability. The County's investment in the Harbors. Beaches and Parks Fromm—M. Orange County was the first county in California to enter the regional park business. 1997 will be the 100th anniversary of what we now call Irvine Regional Part. And, as far back as 1963, visionary leaders committed to an ambitious Master Platt of Regional Parks that called for a system of large- scale, special places for present and future generations to enjoy. Today, we have 20 spectacular regional parks, with • another 10 master planned but not yet realized. As we enter the next century, I believe it is our responsibility to ensure a management and leadership structure that will make these future parks a reality. In 1934, the County also made a monumental commitment to its coastline by creating the Orange County Harbor District. The district was created'by election of the voters who, despite the severe economic conditions of the time, also approved bonds to help finance the creation of a world class small craft harbor in Newport Bay. Over the years, the district evolved into the Harbors, Beaches and Parks Department — which with strong leadership by the Board of Supervisors, created Dana Point Harbor, Sunset Aquatic Park and a dozen or more outstanding beaches and beach parks that today serve over 10 million visitors each year. Over these same 60 plus years, the Board has approved muld-million dollar investments in restoring the Old Orange County Courthouse and five othei historical "facilities, developed over 100 miles of recreation trails, and preserved 20,000 acres of open space for wildlife habitat, nature hikes and camping - all managed by HBP staff. The County's Harbors, Beaches and Parks system replacement value is conservatively estimated at over $1 billion — currently serving over 16 million people each year at 40 different sites. This dkeetly affects more people in more places than any other county activity we supervise. And, the Orange County Business Council in its letter of September 17,1996 (copy attached) tells us that in 1995,39 million tourists visited our county spending $5.1 billion and supporting 146,000 jobs. OTGurists visit Orange County to see more than Disneyland and Knotts Berry Farm. They visit our harbors, our beaches and our parks ...and historical sites;' it reads. "There is no • doubt that harbors, beaches and parks play a significant role in attending the tourists' stay in the county." I NOV 07 '96 02 :14PM HO OF SUP 5TH DIST r•d Chairman of the Board • November 6,1996 Page 3 The Difference in Mission and Culture between HBP and Public Works Twe Activities We have not yet seen the CEO's proposed organizational structure for a new department: but at the last meeting, we learned that although the HOP moniker will remain, the ultimate structure remains unclear: It was indicated that HBP landscape architects would be reassigned to an engineering division with road and flood control designers; its park and beach maintenance contracting consolidated with public works, property management relegated to another division, and the Director position eliminated. I fear this essentially engineering organization would be dominated by a "concrete and asphalt" orientation to the disadvantage of the visitor- serving and natural resource mission of HBP. 1983, the Board considered an organizational study of HBP commissioned by the Grand Jury and prepared by the management consultant firm of Peat Marwick Mitchell. At that time, most of the activities now consolidated in HBP wer4 dispersed within different divisions of EMA's public works function — much as is apparently proposed once again. The key findings of the study were: • " —there is a fundamental uniqueness to the activities of (HDP) which distinguishes it from the functions of Road and Flood." • "The public's involvement ift and awareness of the services provided ... requires the stuff and management be creative, innovative and peol;I"riented, flexible..." • ... these differences require management attention and justify an organizational structure which is different from Road and Flood. The Board took action at that time to separate HBP responsibilities,fmm EMA's Public works and created a consolidated HBP function within EMA. , I believe the 1983 study conclusions remain valid — and may be even more important today for the future Of the county. Since the 19% decision to separate HBP from Public Works, the County parks system has blossomed, adding nearly 1o,o0o awes, almost all of which is wilderness land rich with fragile natural resources. It was only a few months ago that we took action on much heralded, r pioneering efforts with the state and federal government to manage natural park lands for the benefit of endangered species of animals and plants. "Tine Natural Communities Conservation Plan (NCCP) calls for the County's HDP to manage these lands. I believe a consolidated department Frady establishes our ability to provide the management and stewardship necessary to meet the axpectahonv of the regulatory agencies. Dozens of people have written to us from all over the county — whether their interests are in nature protection, mountain biking, surfing or yachting, They tell us that Hb7s programs and staff are serving the public's interest and ask the question, "Why not a strong department separate from Public works functions? ". • MW 07 '96 02�15PM Bo of SUP STH DIST Chairman of the Board November 6,1996 • Page 4 The Importance of a Strong and Separate H8P Department It would be hard to convince me - and the public - that the citizens of Orange County do not want, the County does not need, nor that we cannot afford ,a separate department for these activities. We have been barraged with letters from citizens and groups who have done their homework. Their letters report that aA but a few "cow counties" have- moved to separate parks departments. All major, urban counties have such a department — separate from public works. In fact in those counties with recreational harbors and beaches, the counties typically have separate departments for park and recreation and for harbors and beaches. And, none of these counties enjoys a separate Harbors, Beaches and Forks funding source such as we have. Relative to funding, I find it remarkable that HBP staff has reduced annual operations and maintenance costs by $1.3 million over the last few years. They have privatized maintenance, promoted volunteer support and donations and aggressively pursued lease /concession revenues and grants. And, you may remember tdut last year this Board raised user fees. This combination of actions has blunted the impact of the bankraptcy losses. Furthermore, the HBP Director has • indicated he believes a stand-alone department could save as much as $2 million per year over current coats as part of BMA, by reducing management, Wgrhead and supporting services — not dissimilar to savings currently enjoyed by.iWMD. I believe our CEO is absolutely right when she says she can find no synergy or cast savings by combining department within the BMA super agency. I believe the same holds true for HBP in the proposed Public Facilities and Services Department with its conglomeration of unlilm Activities- • p,, r.14 Lees look to the future. I have been working with HBP staff to find a way to finance the sediment removal in Upper Newport Bay. The cost is estimated at $5 million — $15 million for an annuity fund w maintain the bay's depth over time. The HBP Director is a key player in the intergovernmental coordination and project management program that is underway to secure the funding and complete the designs; He and his asset Fe nd design staff are also right in the thick of planning for the next ation of Dana Poarbor and its new lease program Furthermore, they are g new leases at Mile Square Park, overseeing the implementation of the NCCP unty parks and negotiating major park expansions in the Orange and Poothill- Trabuco areas. HBP is designing interpretive centers at Upper Newport Bay and Bolsa Chica and assisting fundraising Programs for their construction Ta meet the needs of an expected one million additional residents in Grange County over the next 25 to 30 years, ten new parks and 100 additional miles of trail' will need to be planned and developed. This is not the work of a Public Facilities Department NbV 07 '96 02 :15PM BO OF SUP STH'DIST P.5 Chairman of the Board • November 6,1996 Page 5 To accomplish all this, we need a department with clear organizational standing, adequate staff resources and strong leadership reporting directly to the CEO. Brealdng up HBP with fragmented accountability and reducing authority would be a move in the wrong direction. HBP deserves the same consideration that Housing and Integrated Waste receive — both of which have already been separated from BMA as separate county departments. I hope that my colleagues concur that this is not a simple organizational change to be delegated to the CEO. I regret not being here to present the interests of more than one - fifth of the county's residents, but I trust that you,and the three other Supervisors will keep our interests in mind. If there is a division among you on this matter, I request that you postpone action until there is a seated Supervisor for the Fifth District Cordially, MARIAN BERGFSON Supervisor, Fifth District • MB.hvr • 13 cc: Hoard Mexalmra HBP Advocates CEO L General Services Department Park and Tree Divisions November, 1996 Activities Report Park Division Activities Agenda Item No. 2 December 3,1996 1. Staff continued coordinating construction projects regarding MacArthur Boulevard, Bob Henry Park, El Paseo Storm Drain, Castaways Park, Seashore Drive street end improvements from 51st Street to 55th Street, Balboa Boulevard medians between 14th and 16th Streets, the Pacific Coast Highway and .Newport Boulevard Bridge /Interchange Project, A.D.A. Projects, and Hoag Linear Park with the Public Works Department. Irvine Terrace Park is scheduled to have the landscape repairs completed by the end of the month, caused by the El Paseo Storm Drain Project. Due to extensive damage to the EI Paseo median and concerns of the Irvine Terrace Homeowners Association, staff is working with • Public Works.for the re- landscaping of this entryway. 2. The annual turf grass renovation program continued throughout the Parks system. 3. The replacement of shrubs and ground covers was completed at various sites in the Parks system. 4. Staff continued coordinating the annual control of rodents by contract services at various sites throughout the Parks system. 5. Staff continued coordinating between the City tree trimming contractor, West Coast Arborists and the City median and roadside contractor, California Landscape Maintenance, for the installation of recycled wood chips in planter areas located in median and roadside locations. 6. Irrigation renovation and plant replacements were performed by contract in several of the median and roadside areas. 7. The landscape maintenance of the Manning Tract Park site (1 acre), has been assumed by the City from the developer and will be maintained by City staff. Photographs of the park will be shown at the Commission meeting. • • 8. Six staff members have been attending an Irrigation Management training series that is being provided free of charge by the Municipal Water District of Orange County. The program is designed to provide District landscape water users with the latest techniques in proper irrigation design and distribution. 9. Landscape improvements were completed at the Oasis Senior Citizens Center and the small median located at Finley and Clubhouse Avenues, as an Eagle Scout Project. The beautification projects involved cleanup and planting at these locations by the scouts. Photographs of the projects will be shown at the Commission meeting. Upcoming Activities for November 1. The turf grass renovation program will continue throughout the City which includes de- thatching and aerating of'the turf grass. 2. The planting of replacement shrubs and ground covers will continue City- wide. 3. Staff and contractors will continue installing recycled wood chips in all planter areas as needed in City medians and roadsides. • Tree Division Activities During the month of November, 484 trees were trimmed, 8 trees were planted, 37 trees were root pruned, 36 trees were removed, 4 emergency, calls were responded to regarding trees and 175 tree maintenance requests were received by the Urban Forester. 1. Tree removals were performed at these various locations during the month: 1207 Pembroke Lane - One tree removed due to property damage. One replacement tree planted. 1800 Mariners Drive - Four trees removed due to property damage. No replacement trees planted due to locations. 2301 Clay Street - One tree removed due to property damage. No replacement tree planted due to location. 1836 Port Sheffield Place - One tree removed due to vandalism. No replacement tree planted due to location. L� IS • 2807 Setting Sun Drive - One tree removed due to property damage. No replacement tree planted due to location. N/W corner San Clemente Drive and Santa Barbara Drive - One tree removed due to newly installed traffic signal. No replacement tree planted due to location. 1737 Antiqua Way - One tree removed due to property damage. No replacement tree planted due to location. 1600 Sherington Place - Seven trees removed due to property damage. No replacement trees planted due to locations. 2412 Francisco Drive - Three trees removed due to property damage. Three replacement trees planted. 500 Narcissus Avenue - One tree removed due to disease. One replacement tree planted. 521 Fernleaf Avenue - One tree removed due to property damage. One replacement tree planted. 1244 Irvine Avenue - One tree removed due to property damage. No replacement tree planted due to location. • 2043 Westcliff Drive - One tree removed due to property damage. No replacement tree planted due to location. 2131 Westcliff Drive - One tree removed due to property damage. No replacement tree planted due to location. 415 Aliso Avenue - One tree removed due to property damage. One replacement tree planted. 311 Crystal Avenue - Three trees removed due to property damage. Three replacement trees to be planted. 303 Crystal Avenue - Three trees removed due to property damage. Three replacement trees will be planted. 1719 Newport Hills West - One tree removed due to vandalism. No replacement tree planted due to location. 1106 Polaris Drive - One tree removed due to property damage. No replacement tree planted due to location. 1415 Galaxy Drive - One tree removed due to property damage. One tree to be planted pending property owner's notification after home remodeling. J� • 2100 Leeward Lane - One dead tree removed. No replacement tree planted due to location. 2. The City tree trimming contractor, West Coast Arborists, completed scheduled work within the Corona del Mar, Buffalo Hills, Irvine Terrace and the Westcliff im areas. Additionally, all Coral trees have been trmed throughout the City to reduce possible limb failures during the winter storms. 3. Informationally, the King Palm street trees on Riverside Avenue are showing signs of severe stress due to the unusually hot autumn and lack of water. 4. Staff coordinated the transplanting of six Ficus trees from 16th Street to Irvine Terrace Park and the Bob Henry Ficus tree was relocated to Bob Henry Park. Taylor Woodrow Homes paid for the transplanting of all the trees. Staff will be maintaining the trees relative to water and care. The next several weeks will be critical if the trees survive the transplant since a wet Winter could be very detrimental. 5. Staff coordinated the sidewalk removal, replacement and stability test at 2100 Leeward Lane without needing to remove the tree. 6. Staff has completed and expended all funds in the Street Tree Reforestation Program for the current fiscal year. The reforestation effort was completed on schedule in conjunction with the City wide sidewalk replacement program. All • future tree removals will be on an individual basis and not multiple removals in Anv naiahhnrhnnAa_ Marcelino G. Lomeli Park and Tree Maintenance Superintendent MGL /pw • 17 • Agenda Item No. 3 DATE: November 22, 1996 TO: Parks, Beaches and Recreation Commission FROM: Steve Hunt, Senior Recreation Manager SUBJECT: Recreation Division - Monthly Commission Report Youth Council - The Youth Council will be conducting their first meeting of the 1996 -97 school year on Monday, November 25, from 6:3010 8:00 P.M. in the Police Department Auditorium. This year's Council is comprised of twenty-one high school students from Newport Harbor and Corona del Mar High Schools. Last year the Youth Council conducted two noteworthy events: • 1. Beach Clean-up Day in early May. Volunteers collected trash and debris from the Balboa Pier to the Wedge and were then treated to a free lunch at Ruby's Restaurant. 2. City Government Day event which was held in May. Flag Football Championships - The Harbor View School C Division Youth Flag Football Team has been crowned as City Champions this year. The B Division Championships will be determined on Tuesday, November 26, at Bonita Creek Park. City Champions will represent Newport Beach at the Orange County Municipal Athletic Association Football Tournament in Santa Ana during the week of December 2. Teams fortunate enough to advance to the finals of this tournament will play on Sunday, December 8, at the Santa Ana Bowl Stadium. The winners of the County tournament, in each division, will advance to the Southern California Municipal Athletic Association Tournament which will be held in the City of Garden Grove on December 14 and 15. Drop -in Program - The after school Drop -in Program will operate on a typical holiday schedule from December 23 through January 3. The Community Youth Center will be open from 10:00 A.M. to 4:30 P.M., and Mariners Park will be open from 10:00 A.M. to 4:00 P.M. The other two sites, Newport Heights and Newport Elementary, will be closed, • during the holidays. 1� Recreation Division - Monthly Commission Report Page 2 • Adult Softball/Basketball - The 130 team Fall season has been very hard on the Adult Softball scheduling process. Games have been canceled due to rainouts, fogouts, youth soccer games and even power outages. Despite the rescheduling of numerous games, staff is still planning to end the season by December 13. The Spring Softball registration deadline is January 10, with the league set to start the week of February 3, 1997. The Fall basketball season was completed on November 21. The Winter registration deadline is December 6 with league play scheduled to start January 6, 1997. Bob Henry Park Opening Day - The Bob Henry Park Dedication Committee met again this past week. Because of the time required to establish the new playing fields, which are yet to be seeded, the new date selected for the opening celebration is May 4, 1997. Winter Wonderland - The department will host the 10th annual Winter Wonderland on Saturday, December 14, at Grant Howald Park. Over 500 children and their parents are expected to join us for snowman building contests, holiday arts and crafts, general frolicking in 15 tons of the cold, white stuff, and personal visits with Santa Claus. It is rumored that the big, red guy may be arriving from the air by way of the Police Department Helicopter. Rose Parade Excursion - The Rose Parade Excursion is set for Wednesday, January 1, 1997. . This perennially sold out program takes 135 participants from Mariner's Park to the parade in three luxury custom buses. Spaces for both programs -are definitely limited. Newport Navigator - The Winter edition of the Newport Navigator will be in residents homes by the middle of December. There will be a one page Recreation and Open Space Questionnaire stuffed in each Navigator. A response deadline of December 30 has been requested. Classes will begin January 6 and run through March. Facility Inspections - Staff is still receiving facility inspections completed by the Commissioners. Staff will prepare a combined report for the January Commission meeting. 0 II `-�'81) 5 he City of Newport Beach, through its Parks, Beaches and Recreation Commission, is in the process of developing a plan to address the recreational needs of the community in the next century. We are expecting a grouter 1 demand for recreational fadlitios and programs. Because of the finite number of indoor and outdoor options, the Commission is asking for your participation in this plenning by taking a few minutes to complete this survey. Which of the following PUBLIC recreational facilities would you like to have, or have more of, in the City of Newport Beach? _(1) Lighted tennis courts _(B) Lighted soccer field _(2) Public boat launch _(9) Lighted baseball /softball field _(3) Dog park _(10) Tot lot (children's playground) _(4) Golf driving range _(11) Roller rink /rollerblade facility _(5) Community pool _(12) Walking paths _(6) Gymnasium _(13) Bike paths _(7) Community sailing base What other type(s) of PUBLIC recreational facilities would you ,like to have, or have more of, in the City,? Which of the following ADULT recreational activities would you like to have in the City of Newport Beach? _(1) Adult softball _(5) Adult indoor volleyball _(2) Adult basketball _(6) Adult rollerhockey _(3) Adult soccer _(7) Adult swimming /diving/ _(4) Adult football water polo ,,What other type(s) of ADULT recreational activities would you like to have, or have more of, in the Cry? ..Which of the following YOUTH recreational activities would you like to have, or have more of, in the City of Newport Beach? _(1) Youth soccer _(5) Youth rollerhockey _(2) Youth baseball / softball _(6) Youth gymnastics _(3) Youth basketball _(7) Youth track & field _(4) Youth football (B) Youth swimming diving /wafer po o ,-,.What other ype(s) of YOUTH recreational activities would you like to have, or have more of, in the City? In your opinion, does the City of Newport Beach need more of the following: flood More Don't Know Rccrcalional facilities for adults _(1) _(2) Recreational facilities for children _(1) _(2) Recreational facilities for seniors _(1) _(2) Organized recreational activities for adults _(1) _(2) Organized recreational activities for children _(1) _(2) Organized recreational activities for seniors _(1) _(2) How of4on do you and /or your family visit a Newport Bcoch City park? _(1) Daily _(3) Monthly _(5) Less often _(2) Weekly _(4) Seasonally _(6) Never In the past three years, have you, or anyone in your household, taken a class or participated in an activity offered through Newport Beach Recreation /Senior Services? _(1) Yes _(2) No - . Do you, or does someone in your household, utilize a City gymnasium? (West Newport gymnasium or Lincoln gymnasium) _(1) Yes > CONTINUE _(2) No > SKIP TO #12 If either of these gymnasiums were no longer available, how would this impact you /your household's recreational needs? Would it make a... _(4) Big impact _(2) Small impact _(3) Impact _(1) No impact at all , How important is it to you and your family that the City of Newport Beach provides... Vary Not flat At All (circle) Important Important Imprlont Important Public recreational FACILITIES 4 3 2 1 Public recreational ACTIVITIES 4 3 2 1 Leisure -time CLASSES/ACTIVITIES 4 3 2 1 i How many people in your household participate in recreational activities? (circle) Male adults: 1 2 3 4 5+ Female adults: 1 2 3 4 5+ Children: Under 5 years old 1 2 3 4 5+ 5 -12 years old 1 2 3 4 5+ 13 -18 years old 1 2 3 4 5+ THE FOLLOWING QUESTIONS ARE OPTIONAL: Is your zip code _(1) 92660 _(3) 92661 _(5) 92662 _(2)92663 —(4192665 Are you Male Female _(I) ,_(2) m ,A Are you between the ages of _(1) 18 -25 _(3) 36 -45 (5)56-65 (2)26-35 _(4) 46-55 _(6) Over 65 0 PLACE STAMP City of Newport Beach HERE 0 COMMUNITY SERVICES 3300 Newport Boulevard Newport Beach, CA 92658 -8915 please fold, stamp and mail your completed questionnaire to the Newport Death Community Services Department or drop it off at one of the following sites by December 31, 1996. City of Newport Beach Community Services Department 3300 Newport Boulevard, Newport Beach City of Newport Beach Central Library 1000 Avocado Avenue, Newport Beach Balboa Branch Library 100 E. Balboa Boulevard, Newport Beach Corona del Mar Branch Library 420 Marigold, Corona del Mar Mariners Branch Library 2005 Dover Drive, Newport Beach OASIS Senior Canter 800 Marguerite Avenue, Corona del Mar 51D t,2 A17fo)l(9 'ff 1J' nrr �1)1 is'P36j?do {� 0 • COMMUNITY SERVICES DEPARTMENT DATE: November 22, 1996 TO: Parks, Beaches, and Recreation Commission FROM: Celeste Jardine -Haug, Senior Services Manager SUBJECT: Senior Services Division - Monthly Commission Report Older adults participation is increasing in computer activities. Classes offered include: Works, Windows, Quicken, Genealogy, Internet and Basic Computer. OASIS also offers Computer Friends, a computer networking group that meets once a month. Seventy people partake in this activity. It is exciting to see the high interest level in technology. OASIS art students participated in a juried art show.on Monday, November 18. Art was exhibited in the lobby at OASIS. ,Artists and instructors discussed their work with • interested viewers. Classes participating included Watercolor, Chinese Brush Painting and Landscape Painting. Cultural Arts Coordinator, Karen Schnell, judged the artwork. The Third Marine Aircraft Wing Band performed at OASIS on Sunday, November 17. Four hundred participants enjoyed the performance and a delightful lunch. The Friends of OASIS recently completed refurbishing the OASIS newsletter office. The cost of $10,000 for the project was provided by the Friends of OASIS from the Bob Ashton Fund, a charitable remainder trust of which the Friends were beneficiaries. The next scheduled. Friends project is a remodel of the main kitchen. Staff is gearing up for many holiday programs. Two hundred fifty participants are expected for a Thanksgiving lunch. • • OASIS SENIOR CENTER October 1996 MONTHLY ACTIVITIES/UTILIZATION REPORT CLASSES /GROUP 4080 LONG TRIPS Laughlin- Ramada Express 39 SERVICES Islands of New England 34 DAY TRIPS Another Passage 31 Santa Anita 18 Blood Pressure 86 Jet Propulsion 28 Braille 83 Lake Elsinore/Tom Farm 10 Caregiver Support Group 5 Oak Glen 24 Case Management 50 Julian 27 Chair Exercise 36 Music Man 21 Counseling 81 Total lu Eldercare 5 Employment 25 MEETINGS Information/Rental 1255 Legal Assistance 11 Board of Directors 10 • Life On Your Own 10 Executive Committee 10 Medicare Assistance 3 Long Range Planning 8 Shared Housing 40 Newsletter Collating 18 Telephone Reassurance 473 General Membership 63 Visual Screening 5 Total 1612 Total 2199 VOLUNTEER HOURS 2655 a6Y1 Care-A -Van 756 Shuttle 496 Total 1252 NUTRITIOUS LUNCHES 1063 Sunday Movies 124 Pancake Breakfast 198 Picnic & Jazz Band 200 Halloween Luncheon 154 • Total fiU 11 0 Agenda Item No. 4 December 3,1996 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Leeward Lane Status Report Staff completed a root pruning pilot program at 2100 Leeward Lane with very satisfactory results and will be applying the same process to other trees along the street. Specifically,, the small dead tree was removed at the Glaser residence and the other mature tree was not removed after passing the stability test. Additionally, the sidewalk was replaced but a root barrier was not installed as originally planned due to a potential problem with numerous utility connections including the gas line. . All trees on Leeward Lane that were originally scheduled for removal will be saved using the pilot program process, except for locations where property owners are adamant regarding removal. Messrs. Jim Kalmbach, Mark Byers and Mike Talbott, (Leeward Lane Committee) and the residents at 2100, 2106, 2112, 2121 and 2127 have received a copy of this report and a notice of the December 3 Commission meeting. Very respectfully, David E. Niederhaus DEN /MGL /pw • To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Candlestick, Glenwood, Sandlewood Lanes and Starlight Circle Street Tree Status Report Agenda Item No. -L December 3,1996 The seventeen Eucalyptus citriodora (Lemon Gum) trees that are causing private and public property damage located on Candlestick, Glenwood, Sandlewood Lanes and Starlight Circle will follow the similar criteria that was recently established as part of the Leeward Lane Pilot Tree ,Program. This process includes the trimming of the specific tree, hardscape removal on one side only, a stability test, sidewalk replacement, root pruning, and the installation of a root barrier if possible. Since the Lemon Gum species has less of a lateral root system than the ash trees on Leeward Lane, the stability test will be a key item in the program. • Staff will be evaluating each of the tree sites after the first of the new year and making necessary repairs. Trees will only be removed if removal criteria of City Council Policy G -1 is met and where the resident is adamant regarding removal of the street tree or the tree is in jeopardy of falling during the hardscape replacement process. 0 D The property owners where the applicable work will occur have received a copy of this report and a notice of the December 3 Commission meeting. Very respectfully, David E. Niederhaus DEN /MGL /pw 0 Agenda Item No. 6 December 3,1996 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Bench Donation Recommendation To accept one, concrete bench donation from Ms. JoAnne Page that will be installed on the upper observation area at Inspiration Point. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy (copy attached). Discussion • Staff received an inquiry from Ms. JoAnne Page regarding a proposed bench donation for Inspiration Point, since her father spent much of his leisure time at this scenic location. Subsequently, staff met on site with Ms. Page and she then submitted the attached letter requesting the approval of one bench donation. The existing wooden benches at the site are not in very good condition due to the extreme seacoast exposure and are in need of replacement. The bench that is being proposed is on the Official Bench List ,(copy attached) and is made of concrete and is similar to the other existing benches along Ocean Boulevard.. The new bench will require no maintenance and will be an improvement to this area. The other wooden benches in the same area will be replaced as donations are received. Ms. Page has received a copy of this report and a notice of the December 3 Commission meeting. Very respectfully, r David E. Niederhaus • DEN /MGL /pw Attachments M PARK AND STREET.IMPROVEMENT DONATIONS • The City Council recognizes the need to provide residents with the opportunity to donate trees, benches,, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. • IN Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for ,the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. ,y l G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22, 1992 • Amended - January 24,1994 Amended - June 27,1994_ Amended -June 24',1996 • Formerly I -15 lb 2 "om : P. E. INC. Mr, mor'c&vm Lomea i VbrK and Tree Super'tn +eridertr C- nera.l Sx ry ices Fc6f OFr1 e 1-7�9 lveWport -beach, CaO. q2 &r-,o -iv Thar Mr: %ornel ) Apr.10.2028 07:53 AM P01 ,NOVU 'I Q) I q9 [ RECEIVED Nov, t 3P us GS PARKS/TREES? darn rquesi'►n -1Ddomif., CJ oP Newport Beoch one Conerek l eh r-t�k- L 1p��r 0blerv6 -on Area of Th ,pi ra,�'on poi nt `TFie l n� h _�� y I� r the et c� G14q list IS Co.Ued 1-he Hunt inqnn�B ac.h made (oy QUV-A Crete, We Will prov.idt.- a 22 x to bronzz plaque. W + conPorrnincS Verbiagi� per J- e CiT, Cooncl I y.zIicy, M - father S�v�fi a.nenormou; avnount c� -��rn , �' G,� Tv) ,5pirh onlbmtDver i- c tars dom.5 Ucssword �uzzles� �peo le-Wa. chin , cln1 enjoyIncj- Fhev�w. wlnc n fie. Pied away ov �c�rYU IV C&n We have a ver la o a�h�re � a +n �3ntfa �� i WOA ch as bet -oxen c u f io sea . We Would I iKe 1v dDr1A a heneh in his honor-b-+ , Upper Ob�ervo+icn /area ref' I )spunOm Tint, We do no+ Wsh -b 6oha *ea &Ln�a Monim 5�ie bench to Iffier DbServa�ion Are -a =For +he flowing �a�ons: ;omf,. of ou.r 4omi ly rnevn l -e.r s ore hhOn i M*d Ora] would Iree unable, 46 reocin , + clue -To -One. s +g -p `jncline� and Tie uPp-,- area hold much nrnore sJ56 i corn !C, J() our -Pa.rh i ly • 11 L From : P.E. INC. 0 -- Con + -inutd 0 • Apr.10.2028 07:53 AM P02 7hc, Middle, lcench a-- Uj.- )-x.,rZnSpOirah'on Boon+ has a Ipc�e, lcacK eh pfx <(I rxtth --and shnwc )nns off' w erzr and +eL rr, WE; Wou ld 1 i Ke -f o rep lac e, i with a Q uicx C.ree, I urrh riqivn3eac{.h b?nch, We lmK 4c'mard -4v Vour rp��)panse, - `hank vouu�, U`� i� �lns'e.t bYc flve> Mar JUN -21 -98 10.11 FROM:COMM SERVICES ID.714S44315S PAGE 2/4 OFFICIAL BENCH LIST Bench sub- Committee recommendation that: • The following list of park benches be designated as the Official Bench List for the City of Newport Beach. All area designations would thus be made from this list. Design Manufacturer Material Cost size Brooks Brooks /Quick Precast Crete Concrete & recycled plastic slats Huntington Quick Crete Precast $587. 84" Beach Concrete Columbia Timberform steel & 835. 76" Cascade Craftsmen Purpleheart hardwood slats Bench #10 DUMOR Steel & 436. 72? Recycled 498. 9611 Plastic Infinity Recycle' Durawood 623. 60" Design (Recycled 676. 70" plastic), cast aluminum •• & cast concrete W D-9 (Backless) Newport Quick Crete Precast 248. 72" Concrete (Backless) Victoria Quick Crete Precast 295. 96" Concrete Medway BritishAmerican Kiln -dried 650, 72" Teak (Balboa Island Improvement Association bench, with the Association assuming all future maintenance for the teak benches.) There may be additional benches added to this list. 0 0 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Bench Donation Recommendation Agenda Item No. 7 December 3,1996 To accept one, six foot bench donation from Ms. Patricia F. Healey that will be installed on the lower observation area at Inspiration Point. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy (copy attached). Discussion is Staff received an inquiry from Ms. Patricia F, Healey regarding a proposed bench donation for Inspiration Point, since her parents were long time residents of Corona del Mar and this location would be very appropriate. Subsequently, staff met on site with Ms. Healey and she then submitted the attached letter requesting the approval of one bench donation. The existing teak benches at the site are not in poor condition due to the extreme seacoast exposure and are in need of replacement. The bench that is being proposed is on the Official Bench List (copy attached) and is made of concrete and recycled plastic. The new bench will require no maintenance and will be an improvement to this area. The other teak benches in the same area will be replaced as donations are received. Ms. Healey has received a copy of this report and a notice of the December 3 Commission meeting. Very respectfully, David E. Niederhaus DEN /MGL /pw Attachments 36 r G -5 PARK AND STREET IMPROVEMENT DONATIONS • The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del 'Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and- cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. 1] 31 G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7' with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 • Amended - June 27,1994. Amended - June 24,1996 Formerly I -15 • 3L 2 11/06/1996 11:48 L • 0 J3 7146508286 R MICHAEL HEALEY PAGE 01 cap's November 6, 1996 Mr. Marcelino Lomeli Park and Tree Superintendent General Services Department Post Office Box 1768 Newport Beach, CA 92659 -1768 Dear Mr. Lomeli: 1 am requesting to donate to the City of Newport Beach one Santa Monica model park bench for the lower level of Inspiration Point. As we discussed during our on site meeting Tuesday, this will replace the existing most westerly, bench overlooking Big Corona and is adjacent to the trash receptacle . We will also provide a two (2 ") by six (6") bronze plaque with the City required verbiage per the City Council policy. Sincerely, T Patricia F. Healey 2144 Iris Place, Costa Mesa, CA 92627 (714) 646 -3866 FAX- (714) 650 -8286 i II RECEIVED NO V 0 6 1996 GS PARKSlrREES JUN -2I -SS 10.11 FROM.COMM SERVICES I13=7146443155 PAGE 2/4 OFFICIAL BENCH LIST Bench Sub - Committee recommendation that: • The following list of park benches be designated as the Official Bench List for the City of Newport Beach. All area designations would thus be made from this list. Design Manufacturer Material Cost Size Brooks Brooks /Quick Precast Crete Concrete & recycled ' plastic slats Huntington Quick Crete Precast $587. 84" Beach Concrete Columbia Timberform Steel & 895. 76" Cascade Craftsmen Purpleheart hardwood slats Bench #10 RUMOR Steel & 436. 72" Recycled 498. 96" Plastic Infinity Recycle' Durawood 623. 60" Design (Recycled 676. 70" plastic), • cast aluminum & cast concrete (Backless) Newport Quick Crete Precast 248. 72" Concrete (Backless) Victoria Quick Crete Precast 295, 96" Concrete • 3`i Medway BritishAmerican Kiln -dried 650. 72" Teak (Balboa Island Improvement Association bench, with the Association assuming all future maintenance for the teak benches.) There may be additional benches added to this list. Agenda Item No. A December 3,1996 To: Parks, Beaches and Recreation Commission From : General Services Director Subject: Street Tree Redesignation Recommendation To change the designated street tree species from Magnolia grandiflora (Magnolia) to Arecastrum romanzoffianum (Queen Palm) on Eton Place. Discussion Staff received an inquiry from Mr. Jim M. Brucken of 1501 Eton Place regarding a • proposed change in the designated street tree from the Magnolia to the Queen Palm. Subsequently, staff met on site with Mr. Brucken and reviewed his proposal in the field. Mr. Brucken and the other five property owners on Eton Place per the attached letter are requesting that the change of tree occur to match the entryway Queen Palm planting into their cul -de -sac. The street currently has no street trees and the property owners will pay for the upgrade from a fifteen gallon to a 24" box container. Staff has reviewed the site and has determined that eight Queen Palms can be planted in the cul -de -sac. Mr. Brucken and the other five property owners have received a copy of this report and a notice of the December 3 Commission meeting. Very respectfully, David E. Niederhaus DEN /MGL /pw • 35 S E P .- 2 3- 9 6 WED 9 C 0,2 J£ E X D E V E L.O P M E N T n L� 30 J. M. BRUCKEN 1501 ETON PLACE NEWPORT BEACH, CA. 92660 Mr. John Conway Urban Forester City of Newport Beach 3300 Newport Blvd. Newport Beach, Ca. 92658 September 20, 1996 Dear John, In follow up on our conversation on tree replacement on Eton Place, here are the signatures of the residents on Eton place requesting the planting of palm trees. Any discussion you might feel necessary for additional information please contact me. ,Any questions please call me �t 714 642 5591, Regards Jim Brucken ' ' , 1500 Eton Place Mr. J. BWr' A 1508 E #ohPlace' ' Mrs. i0�mpc"<n ier 1516 Eton Mr. T. Ditty Mr. P. Bennet SEP- 'a -SC. TUE S : 1 1 SE EiC DE V EL.OPMENT P.01 CI 0 J. K BRUCKEN 1501 ETON PLACE NEWPORT BEACH, CA. 92660 Mr. John Conway Urban Fdrester City of Newpqrt Beach pear John; Thank you for the efficient removal of the ficus tree In the front of my house. in follow up on our conversation on a replacement tree. As you know this Is a six house cu[ de sac and over the years every house now has had their tree removed. As replacements for our unique little street I request that we have planted a palm tree in the near future. Any discussion you might feel necessary for gdoitional Information please contact me. Any questions please call me at 714 642 5591, Regards, Jiro Brucken 9 Agenda Item No. 9 December 3,1996 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Preliminary Request of FY 97 -98 Capital Improvement Projects Introduction On November 19, 1996, the General Services Department staff was briefed on the preparation requirements for FY 97 -98 Capital Improvement Projects (C1P). CIF projects are due January 13, 1997 to the Public Works Department. There is adequate opportunity to include public comments on the current proposed • projects as well as additional direction from the Commission. • 3 `� Issues The following preliminary FY 97 -98 Capital Improvement Projects are being submitted for your review and comments. A final list will be submitted to the Commission at the January 7, 1997 meeting. The projects are categorized and ranked as requested by the attached Public Works Department guidelines. Preliminary budget guidance to the individual departments has been that we should anticipate current levels of spending in Fiscal Year 1997 -1998. Major projects requiring extensive funding have been segmented into several phases due to budgetary restraints. We anticipate City Council approval of only Category A (High Priority) projects and possibly some Category B items. Additionally, I have attached a brief description of the requested projects and a summary of the status of the current CIP projects. 0 PROJECTS and REQUESTS Project Category Amount Park Facility Improvement Fund A $100,000 Backfiow Replacement & Prevention Program A 75,000 Street Tree Reforestation (Phase 4) A 40,000 Eastbluff Park Walkway (Phase 2) A 60,000 Inspiration Point Handrail A 20,000 Galaxy Park Walkway A 20,000 Bayside Drive Park Trimming A 10,000 Bonita Creek Parks Gypsum Injector A 10,000 Weed and Fire Abatement of Parks A 7,000 Root Pruning of Park Trees (Phase 1) A 5,000 Peninsula Park Irrigation and Field Renovation B 300,000 Newport Blvd. Median Improvements (Phase 2) B 100,000 Bonita Creek Park Fence B 15,000 Irvine Terrace Park Driveway B 30,000 Irvine Blvd. Median Improvements (Phase 1) B 125,000 • Bayside Drive Beautification (Phase 1) B 35,000 San Joaquin Median Improvements (Phase 1) C 50,000 Backfiow Vandal Proof Covers (Phase 1) C 5,000 McFadden Median Redevelopment (Phase 1) C 90,000 Total $1,097,000 The building improvement projects that effect parks or recreational facilities are being individually evaluated by the General Services and Community Services Departments. Staff is prepared to respond to any interest by the Commission in additional projects. Very respectfully, David E. Niederhaus, Director General Services Department DEN /mgl /pw • Attachments (A) Capital Improvement Project Status FY 96 - 97 (B) Capital Improvement Project Description FY 96 -97 0 • • CL CAPITAL IMPROVEMENT PROJECT STATUS FY 1996 -1997 PROJECT 1. Park Facility Improvement Fund BUDGET $ 72,000 Several projects have been completed throughout City parks that include turf renovation, replanting, plant material replacement planting, irrigation renovation and weed abatement. 90% of the fund is expended. 2. Backflow Prevention Program $ 5,000 Replacement of defective backflows continuous Citywide. 50% percent of funding-is expended. 3. Cliff Drive Park Retaining Wall $ 25,000 Completed by December. 4. Eastbluff Park Walkway Improvement $ 36,000 Work will begin this winter. 5. Kings Road Park Stairway $ 15,000 Work will begin this winter. 6. Lawn Bowling Green Rehabilitation $ 8,000 Lawn Bowling Club will have contractor complete project this spring. 7. Newport Boulevard Median Irrigation Improvements $ 36,000 Consultant has been hired and is finalizing irrigation and planting plans. Project completion by January. Design only in conjunction with the Arch's - PCH CalTrans project. 8. Street Tree Reforestation Phase III Work has been completed and all funds expended. Total $ 40,000 $ 237,000 • Capital Improvement Project Description FY 96 -97 Park Facility Improvement Fund - Projects for improvements of parks and facilities generated by City Departments, public, Commission and City Council, these projects include athletic fields. Backflow Replacement & Prevention Program - Project required by County Health Department Codes. Street Tree Reforestation (Phase 4) - Removal of problem trees City -wide in conjunction with Sidewalk Replacement Program. Eastbluff Park Walkway Improvements (Phase 2)- Replace existing deteriorated asphalt walkways with concrete walkways. Inspiration Point Handrail - Install a handrail for safety on walkway that leads to the beach. Several requests have been made by the public. Galaxy Park Walkway - Replace existing deteriorated asphalt walkways with concrete walkways. • Bayside Drive Park - The Park boundary is in severe need of trimming and staff has received several complaints from the adjacent residents. There has not been any significant trimming of the area for several years. Many complaints have been made by the public regarding transients, vector habitats and, overgrown foliage. Bonita Creek Park Gypsum 'Injector - Provide for gypsum materials for improvement of Park per consultants recommendations. Weed and Fire Abatement of Park - Several sites exist that require the Fire Departments Weed Abatement Contractor to eradicate weeds for safety. Root Pruning of Park Trees (Phase 1) - Several locations have been identified by staff that have exposed roots and present a liability and tripping problem. Peninsula Park Irrigation and Field Renovation - 'Replace existing irrigation system, regrade, and install new turf grass in the athletic field area. Newport Boulevard Plant and Irrigation Improvements (Phase 2) - Install new irrigation system and additional planting on median currently irrigated by water truck. Bonita Creek Fence - Provide for a permanent barrier along the east side of the • park for rodent control. Currently rabbits and squirrels are damaging the athletic fields. 4� • Irvine Terrace Park Driveway - Remove existing deteriorating asphalt driveway and replace with pavers and landscaping. Irvine Blvd. Median Improvements (Phase 1) - Begin design work and construction on median that is major entry into City. More phases to continue in future years in conjunction with the City of Costa Mesa. Bayside Drive Beautification - First phase of design and construction at corner of Jamboree Road and Bayside Drive. More phases to continue between Jamboree Road and El Paseo Drive. Presentation of the project at the October 1996 Commission meeting. San Joaquin Median Improvements (Phase 1) - Install concrete .pavers in the median turn pockets for safety and maintenance. Backflow Vandal Proof Covers (Phase 1) - Covers to eliminate thefts and vandalism. McFadden Median Redevelopment (Phase 1) - Landscape and irrigation of interchange, a major entry to Peninsula. • • q11 I • CAPITAL PROJECT PRIORITY CATEGORIES NOTE: Projects must meet one of the criteria within a category in order to qualify for a particular priority category. A. Highest Priority • Safety and/or Liability Concern, Urgent • Outside Funding Commitment (These projects always have a deadline, with a loss of funding if the specified deadline is not met.) • Provides for Essential Public Service • Existing Commitment B. High Priority • Safety and /or Liability Concern, Non - Urgent • Preventive Maintenance, Urgent • Significant Public Interest • Revenue Generating Function C. Medium Priority • Preventive Maintenance, Non - Urgent • Modest Improvement in Level of Service and /or Modest Benefit Cost Ratio (for projects not otherwise classified) D. Low Priority • Aesthetic Improvements • Minimal Improvement in Level of Service and /or Cost - Benefit Ratio (for projects not otherwise classified) • Agenda Item No. 9 COMMUNITY SERVICES DEPARTMENT DATE: November 26, 1996 TO: Parks, Beaches and Recreation Commission FROM: LaDonna Kienitz, Community Services Director /City Librarian SUBJECT: Preliminary Request for FY 1997 -98 Capital Improvement Projects The attached preliminary Capital Improvement Projects are submitted for your review and consideration. The projects are categorized according to the required Public Works Department guidelines. Capital Improvement • Projects are due January 13, 1997 to the Public Works Department. A final list will be submitted to the Commission at the January 7, 1997 meeting. L Community Services Department Capital Improvement Program FY 1997 -98 Preliminary Requests FACILITY - BUILDINGS PROJECT PRIORITY $ 1997 -98 TOTALS Cliff Drive Community Center Replace windows A $ 4,000.00 Paint interior B $ 1,000.00 Community Youth Center Replace skylights (on- going) A $ 500.00 Replace dance floor A $ 15,000.00 Repair /replace all panic hardware (9) A $ 3,000.00 Replace storage structure doors B $ 1,500.00 Paint exterior B $ 3,000.00 Reconstruct all cabinet doors /hardware B $ 2,000.00 Theatre Arts Center Paint interior (Theatre proper,) Replace carpet Termite eradication B $ 1,500.00 B $ 3,000.00 B $ 2,400.00 West Newport Comm. Center Paint interior B $ 5,000.00 (6 classrooms /1 office) • West Newport Comm. Center Refinish floor A $ 2,000.00 (Gymnasium) Replace glass entry doors (2) B $ 1,500.00 Note: Lincoln Gymnasium projects have been postponed until the City regains use of the facility. TOTAL - BUILDINGS $ 45,400.00 FACILITY - PARKS PROJECT Bayside Park Eastbluff Park Grant Howald Park Irvine Terrace Park Lincoln Athletic Center (Field #1) All athletic fields •TOTAL -PARKS PRIORITY 1997 -98 TOTALS Reconfigure /reconstruct walkways and A $ 75,000.00 tot lot area Replace Pony Baseball dugout roofs B $ 2,000.00 Renovate athletic field (Phase 1) A $100,000.00 Reconfigure /reconstruct tot lot areas B $ 15,000.00 and develop new picnic area Raise light standard to grade A $ 8,200.00 Replace ballfield maintenance vehicle A $ 8,000.00 $ 208,200.00 FACILITY - OASIS PROJECT PRIORITY 1997 -98 TOTALS Oasis Senior Center Replace carpets B $ 17,500.00 • (Multi -use room /3 classrooms) Oasis Senior Center Replace linoleum B $ 16,000.00 (MU room /3 rooms) Oasis Senior Center Replace sinks A $ 1,500:00 (4 classrooms) Oasis Senior Center Paint interior B $ 6,500.00 (Classrooms - 6) Replace windows TOTAL - OASIS • 49 $ 41,500.00 f 1 • CAPITAL PROJECT PRIORITY CATEGORIES NOTE: Projects must meet one of the criteria within a category in order to qualify for a particular priority category. A. Highest Priority • Safety and/or Liability Concern, Urgent • Outside Funding Commitment (These projects always have a deadline, with a loss of funding if the specified deadline is not met.) • Provides for Essential Public Service • Existing Commitment B. High Priority • Safety and /or Liability Concern, Non - Urgent • Preventive Maintenance, Urgent •• 'Significant Public Interest • Revenue Generating Function C. Medium Priority • Preventive Maintenance, Non - Urgent • Modest Improvement in Level of Service and /or Modest Benefit Cost Ratio (for projects not otherwise classified) D. Low Prioritv • Aesthetic Improvements • 'Minimal Improvement in Level of Service and /or Cost - Benefit Ratio (for projects not otherwise classified) DECLARATION OF POSTING On m- 11 under penalty of perjury, I posted �F1� (Da) 'r ime the Agenda for the Parks, Beaches and Recreation Commission meeting of pursuant to the Brown Act Amendments (effective January 1, 1987), on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building, 3300 Newport Boulevard, Newport.Beach. Posted by: �J L] 0 P S G Enterprises 5030 Campus Drive Newport Beach, California 92660 October, 1996 REGARDING: Newport Beach "Community Service Awards" This award is presented by the P B & R Commission at one the Commission meetings held in Council Chambers. This award is made nnu'all eFl r the Commission deems applicable. ( Past experience reflects award dates - see attached list of awards The purpose of this Community Se vipe Award shall be as follows: .....To promote the general welfare of the community services activities throughout the City by providing guidance, assistance or organizating activities that benefit the entire Harbor Area. .....To promote improved athletic events, organization and support for the youth of the Newport Beach . is .....To promote and support activities for Oasis support groups and other Senior events. ......Assist in the improvement of our facilities and Parks throughout the City and /or provide guidance towards attaining the Goals established by the P B & R Commission. .....This award shall reflect the improved quality of life for the entire Cityvand-nek.fof -a -sing) pur24ae Arouo or oraani tinn, •— LbluuTmV fla"L; A full service Property Management Company 714 - 851 - 9041..... FAX 714 -833 -1423 A 10- FROM : Panasonic FAX SYSTEM 9 PHONE NO. : Nov. 27 1996 09:13AM P2 October 28, 1996 CITY COUNCIL AGENDA ITEM NO. 18 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: PUBLIC WORKS DEPARTMENT SUBJECT: LIDO ISLE IMPROVEMENTS AT VIA GENOA RECOMMENDATION: Approve the concept of constructing a raised landscaped area on Lido Isle at Via Lido Soud and Via Genoa, with construction cost to be shared between the City and the Lido Isle Community Association. DISCUSSION: In April, 1996, the Lido Isle Community Association (LICA) wrote a letter to City Council requesting that funding be set aside for the construction of a landscaped area at Via Lido Soud and Via Genoa. Subsequently, staff has met several times with representatives of LICA to discuss this request. In late September the attached concept plan was discussed. The total cost of the improvements is approximately $40,000, as shown in Exhibit "A ". Staff and LICA have tentatively discussed a shared cost for the improvements, with the City providing funding for hardscape improvements, including removal of existing improvements, and LICA providing funding for landscape and irrigation improvements, which will be installed in phases. The City would prepare construction plans for the hardscape improvements and contract for their construction, with LICA handling design and installation of the landscape and irrigation. On November 14, 1994, a cooperative agreement was approved by City Council allowing LICA to assist the City in financing a sidewalk replacement program on Lido Isle, through a $53,200 loan and a 6 year prepayment of the beach and street end park islease ($46,800). Under the agreement, the City agreed to repay LICA in two $26,600 1u1 FROM : Panasonic FAX SYSTEM PHONE N0. SUBJECT: LIDO ISLE IMPROVEMENTS AT VIA GENOA October 28, 1996 Page 2 Nov. 27 1996 09:13AM P3 payments, due on 10/1196 and 10/1/96. The sidewalk replacement project was accepted as complete on August 12, 1996. LICA has proposed to defer the City's 1996 payment for one year to provide funding for the hardscape construction this fiscal year. The funds are budgeted in Account No. 7013- C5100267 and would need to be reappropriated in FY 1997 -98. The landscaping proposed by LICA includes turf with low mounds, small shrubs, and seasonal color plantings. The four large trees in the area are proposed to remain, with the City continuing the maintenance and trimming of the trees, and LICA maintaining all other landscaping and irrigation. Public Works Utilities staff is currently completing sewer system improvements in the area of Via Lido Soud and Via Genoa. Improvements Include replacement of the inflow line to an existing sewer pump station, installation of a new Southern California Edison vault serving the pump station, and replacement of portions of an existing sewer force main in the general area. Removal of existing improvements as necessary for the proposed hardscape would be performed by City staff as a part of this work. It is anticipated that this work will be complete in December, 1996, with construction of hardscape to take place in early 1997. Respectfully submitted, DEPARTMENT Don by: Marla Matlove Senior Civil Engineer Attachments: Concept Plan Exhibit "A ", Preliminary Cost Estimate I FROM Panasonic FAX SYSTEM • • PHONE NO. 7 Nov. 27 1996 09:14AM P4 r ' EXIST TREES TO\\ r �g REMAIN W HCH) r I \ LANDSCAPE AREA NOT TO SCALE CITY ®F NEWPORT SERCH PUBLIC -WORKS DEPARTMENT LIDO ISLE IMPROVEMENTS AT VIA GENOA n_ 1UESiGN mm I DATE 14 Oct 19961 'LPlTCT T D I _1 FROM : Panasonic FAX SYSTEM • • n 0 LU z V Q 4 W m uj w a LU p r Q ul F- O U } Q JN Yr a PHONE NO. : Nov. 27 1996 09:15AN P5 �G�it�',i�,•;i 0 O ;;^"' e;4g r r N O ti'i, kti;'� E9 V). 6% Vi Ui ER .. r.,'.3•i. ,RR, W�•'.. O O O O O O O O O O O rGJ^, O O O O O O O Q O O O Co M r- N for) h fp u'i N N r O V> bS Cf} EET d9 ER fA O O O O O O O O O O 47 Q O o Q o 0 0 0 a © O O O �-� 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 to N to to to 0 O O O 0 N O Co m I-. N 4) h tC) to 4) t[7 0 V Cp id N r r N N 0 r r to .' fA fA t9 Vf fPr K} Vi ffT tf? Ct? EH vi t» Iw- o to o 0 0 0 0 O O 4) 0 O N Q o 1f) Q o •W;i, " '. ` 0 O IT il- 4 O 1n fO 0 O O 0 0 r O O 0 0 ^ O O r r r to t♦) tf) C ER (A CA CR Vi t9 6% CA CP> f9 ' 'tRaGt. in�i llww V/ 4. 2 /: LL VJ )/I .Y '0 '0 J U J uj ~ U Co J .J Cn _I J ` N � iniw•F a Q t.. (�(� { T r r r r t7 '4 lne� Cl ^;'Nxi inn O W F^GYM^ C M? ��i14"1V4� C7, ,C ,y Z 2 + C N .-V w C ..�. ;A :i.� g W Y U fu o. m tl m d G N a E m o rn o ._ in de�r•S a ¢ Fp- = i SEW PORT dK cqt/ FO TL CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 November 25,1996 Mr. Mark R. Byers 3300 West Pacific Coast Highway Newport beach, California 92663 RE: Leeward Lane Parkway Street Trees Dear Mr. Byers, This letter is in response to you correspondence dated November 15, 1996 regarding the parkway street trees on Leeward Lane. The pilot program, in my opinion, was a success at 2100 Leeward Lane in that the sidewalk repairs were made without removing the Ash tree. Specifically, staff trimmed the tree, removed the sidewalk, performed a stability test, and installed a new sidewalk. The only process that was eliminated was the placement of a root barrier, since the installation may have disrupt too many utility connections at the site. Staff will continue to undertake the same process at the other tree sites that are scheduled for hardscape repairs and as our work schedule permits during the next few months. I have included this information in a staff report that was forwarded to the Parks, Beaches and Recreation Commission for their regularly scheduled meeting of December 3. Please contact me if you have any questions. I would appreciate if you share the above information with your neighbors. Sincerely, David E. Niederhaus, Director General Services Department cc: Parks, Beaches, and Recreation Commission Mr. Jim Kalmbach DEN /mgl 3300 Newport Boulevard, Newport Beach 1Y Y YCO INC. OMMEID-CIAL DEVIi;IOPMENT November 15, 1996 MR. DAVE NIEDERHAUS 3300W. Coa8tHi8hwayNewporLbeaeh .CA92663 (714)645 -2251 FA7,(714)645 -4137 GENERAL SERVICE DIRECTOR CITY OVNEWPORT BEACH P.O. Box 1768 Newport Beach, California 92658 -8915 RE: LEEWARD LANE TREES Dear Dave: I am pleased to see the progress being made on the sidewalk repair at 2100 Leeward Lane; however, I have some;con' s regarding the implementation of my urderstanding of thins process. r,.... • r : ,t,, At ouf meeting held October 24th, we' had agreed'to'add'fess thetcee -at 2'100 Leeward'L'ane as Id &f project so that the Leeward Lane residents could become familiar with the process which would later be implemented on the remaining trees in question. While the work seems to have progressed along the lines of the schedule of work we received from the City, one critical aspect of our understanding of this "test tree" did not occur. That was to allow us the opportunity to observe the work being performed. If you will recall, during the meeting we stressed the importance of being notified as to when this work would take place so we could observe the work. Jim Kalmbach called and spoke with you on Tuesday or Wednesday prior to the commencement of the work in an effort to pin down the time when this would be done so that we could observe the process, particularly the stress test :on the tree. Apparently during that conversation you were unable to provide any information which would help us determine even a ballpark time range as to when this work would take place. As a result, the sidewalk has been removed, roots have been pruned, the stress test was conducted on the tree, and the concrete has been poured, and none of us have been able to observe any portion of this work. Our ability to observe this work was the whole intent behind having the "test tree" to begin with. Needless to say, at this point we' are no more comfortable with the proposed process for the remaining trees than we were prior to the commencement of the one located at 2100'Leeward Lane. I would like fo request that for the final phase of,this. "test tree, "' which will include the installation of a root barrier and a second stress test, that we be provided with information as to what time this % I I I work will take place, so that we cambe present to observe, 1 as was'the''spirit of our agreement. / .-�: t Let me take this opportunity to thank you for your efforts to date in working with us to find a satisfactory solution to our street's sincere concern to preserve the charm and character of Leeward Lane. Even though we didn't observe it, we were all pleased to hearthat the tree at 2100 Leeward Lane passed the stress test with flying colors. We are very optimistic that the remaining five trees will also be saved. Thank you for your efforts in this regards. Very truly yours, Mark R. Byers MRB:mkr cc: Mr. Jim Kalmbach Mr. Marcy Lomeli, Park & Tree Superintendent Commissioners of The Parks, Beaches & Recreation Commission; Ms. Jo Vandervort Mr. Bill Schonlau Mr. Pat Beek Mr. Ken Bonner Mr. Pete Compton Ms. Gail Demmer Mr. Malcolm Dunn Mr. Phil' Glasgow is a • November 22, 1996 TO: Open Space Committee Chairperson Park, Beaches & Recreation Commission FROM: General Services Director SUBJECT: Conceptual Design Review of Freeway Reservation Park Site Our staff has reviewed the conceptual plan and provide the following recommendations: 1. Develop the park only as a landscape corridor as viewed from MacArthur Boulevard; 2. Delete turf from design due to access and maintenance costs, 3. Provide no additional walkways since a walkway already exists from the park to MacArthur Boulevard; 4. Reconsider only minimal amenities added to the park and adjacent flat area, i.e., benches and drinking fountain; • 5. Use any remaining development funds to upgrade areas in Buffalo Hills Park in need of repair or replacement, i.e., bench structures, play equipment, landscaping and irrigation; 6. Eliminate the "Exercise or Par Course" proposal. Besides creating additional maintenance that may not see much use, it creates an additional target for graffiti; 7. Provide better accessibility for maintenance equipment such as curb cuts for landscape equipment. Very respectfully, David E. Niederhaus DEN /pw /mhl cc: Community Services Director Park & Tree Superintendent Senior Recreation Manager DATE: November 27, 1996 TO: Parks, Beaches and Recreation Commission FROM: Park and Open Space Committee SUBJECT: Conceptual Design Review of Freeway Reservation Park Site Our review of concerns from the General Services Director are listed below. 1. Develop the park only as a landscape corridor as viewed from MacArthur Boulevard. Committee Response: Site plan meets this request. 2. Delete turf from design due to access and maintenance costs. Committee Response: Turf held to a minimal at south end to match existing park area. 3. Provide no additional walkways since a walkway already exists from the park to MacArthur Boulevard. Committee Response: Will keep joggers and kids off MacArthur Boulevard. 4. Reconsider only minimal amenities added to the park and adjacent flat area, i.e., benches and drinking fountain. Committee Response: Benches and drinking fountain are necessary for exercise area. 5. Use any remaining development funds to upgrade areas in Buffalo Hills Park in need of repair or replacement, i.e., bench structures, play equipment, landscaping and irrigation. Committee Response: We agree that excess funds should be used at Buffalo Hills Park. 6. rEliminate the "Exercise or Par Course" proposal. Besides creating additional maintenance that may not see much use, it creates an additional target for graffiti. Committee Response: Graffiti is not the issue. In regard to maintenance or lack of use, this area has many adult joggers who will most likely use this course and jogging paths. 7. Provide better accessibility for maintenance equipment such as curb cuts for landscape equipment. Committee Response: We agree that the widened trail can serve as a maintenance access facility path as well as a bike trail. We recommend curb cuts. is cc: David E. Niederhaus Marcy Lomeli LaDonna Kienitz Steve Hunt