HomeMy WebLinkAbout13 - City Council 2010 PrioritiesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 13
February 9, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949/644 -3000 or dkiff @newportbeachca.gov
SUBJECT: Council Approval of Goals and Projects, along with Implementation
Plan, for City Council's 2010 Priorities
ISSUE:
Do the wording, action steps and schedules proposed by the City Manager accurately
reflect the City Council's intent regarding the 2010 calendar year priorities as
determined by the Council during its January 9th Special Council meeting?
RECOMMENDATION:
Review the list of goals and projects, draft implementation plan, and Planning
Department project hours allocation provided by the City Manager to determine if they
accurately reflect the intent of the City Council for its 2010 City Council priorities. Make
changes as needed to accurately reflect the City Council's priority intentions.
DISCUSSION:
Background:
The City Council held a Special City Council meeting on Saturday, January 9, 2010, to
discuss and establish its priorities for 2010. This was the fourth consecutive year the
City Council has met early in the calendar year to set its priorities. Prior to the meeting,
facilitator Jan Perkins asked each Council member to indicate the priorities for attention
by the City in 2010. The potential priorities were organized into five goals, each of
which had a list of projects. The projects that would constitute new priorities were so
noted on the list. At the meeting, the list of goals and projects were discussed by the
Council and management team. Members of the public provided their comments as
well. Through a Council consensus, a final list of six broad goals was agreed upon,
each of which contained a number of priority projects. Most of the projects were ones
already on the City Council's and staff's work program.
Proposed Implementation Plan:
Following the special meeting, the staff created an Implementation Plan, which is
attached for review by the Council. The Plan establishes, for each project, the key 2010
milestones with dates, lead staff, and a notation whether sufficient resources are
available. The status of the projects will be posted online, updated regularly, and
reported to the City Council each quarter using the Implementation Plan. This differs
from last year when we provided monthly reports. We believe that quarterly reports will
provide information that will enable the Council to see progress, and will be a more
efficient use of staff time. The Implementation Plan is provided in Attachment A.
2010 Goals and Projects:
The following are the six goals with their associated projects by the City Council at the
January 9th meeting.
GOAL 1 — PROTECT AND ENHANCE OUR QUALITY OF LIFE: The following issues
are ongoing, top City priorities.
• Airport: Minimize adverse impacts of JWA on the community by protecting the
Settlement Agreement's caps on average daily departures and passengers as
well as the curfew and current noise ordinances.
• Group homes: Implement group home regulations to minimize adverse impacts
on residential neighborhoods while preserving appropriate treatment options.
• Fiscal health and sustainability: Make decisions today that will protect and
enhance the City's fiscal health into the future.
• Public safety: Provide services that enhance safety and protection in the
community.
GOAL 2 — FISCAL SUSTAINABILITY: Protect and enhance the City's economic and
fiscal health so that the community continues to thrive.
2010 Projects:
• Adopt and follow a Fiscal Sustainability Plan.
• Adopt a balanced budget that adjusts to lower revenues; provide quarterly
financial forecasts and budget implementation updates to the Council.
• Achieve and maintain the highest possible bond rating.
• Update the Facilities Financing Plan (FFP) to reflect priorities for capital projects
funding.
• Update the City's harbor fees in a manner that is fair; secure a funding
mechanism for funding harbor projects, such as dredging and providing
additional harbor amenities.
• Initiate a results -based budgeting system.
GOAL 3 — EFFECTIVE MANAGEMENT: Make strategic decisions that support
efficient use of resources, intended outcomes of City programs and continuous
improvement of the services delivered.
2010 Projects:
• Restructure City government to become more efficient and effective in the
delivery of valued services.
• Provide quarterly reports to City Council on performance measurements
(comparing ourselves to ourselves) and information on feasibility of
benchmarking (comparing ourselves to other agencies).
• Conduct the second Citizen Satisfaction Survey.
• Update the City Charter.
• Improve customer service by mirroring the "gold standard" of service in the public
or private sector.
• Improve City /resident communications.
• Restructure development services function for improved coordination among
disciplines; continued improvement in customer service.
• Adopt an updated Zoning Code and Transportation Fair Share Fee and obtain
certification of Housing element.
• Address the economic impact of new regulations considered by the City Council.
GOAL 4 — ECONOMIC SUSTAINABILITY: Facilitate a strong underlying economy in
order to enhance the tax base and property values.
2010 Projects:
• Support the renovation of Fashion Island and the prompt opening of Nordstrom.
• Abate nuisances and improve Mariners Mile between Dover and McDonalds.
• Start implementation of The Irvine Company's North Newport Center project.
• Dredge the Lower Bay and establish a long -term funding source for repeat
dredging efforts.
• Continue to support business development efforts consistent with the Strategic
Plan for Economic & Fiscal Stability and with the Council's Fiscal Sustainability
Plan.
• Identify a process and the resources needed to support innovative planning of
and improvement in Lido Marina Village, including Via Oporto and other nearby
properties.
• Complete update of vision for Balboa Village.
GOAL 5 — ENVIRONMENTAL SUSTAINABILITY: Strengthen and improve the
community's environmental quality of life.
2010 Projects:
• Respond to the results of the JWA air quality study.
• Reduce our use of potable water and our dependence on imported water
sources.
• Improve recreational water quality.
• Assist the Corps and County in dredging the Upper Bay and establish a long-
term funding source to repeat the UNB dredging.
• Dredge the Rhine Channel.
• Create a plan for responding to future sea level changes that may affect
properties.
GOAL 6 — COMMUNITY ENHANCEMENTS: Increase opportunities for recreational
and arts enjoyment, provide essential facilities and facilitate sound land use decisions.
2010 Projects:
• Incorporate a public art component into the new Civic Center.
• Break ground on the Civic Center Project, including the park.
• Complete the EIR and seek funding sources for the Banning Ranch property.
• Start construction of Sunset Ridge Park.
• Start construction of Marina Park (phase I or all phases).
• Complete construction of and open the new OASIS Senior Center.
• Reduce fire hazard in Buck Gully and Morning Canyon.
• Implement traffic management plan (including traffic synchronization) to improve
traffic flows.
• Implement a comprehensive parking program for the Balboa Peninsula.
• Widen Jamboree Road in the Airport Area (especially Jamboree and Bristol).
• Initiate the acquisition of Coast Highway between Jamboree Road and the Santa
Ana River & Newport Blvd. from Finley to West Channel Bridge; create a process
for initiating a longer range planning process for Mariner's Mile Traffic,
Pedestrian, and Parking Comprehensive Plan.
• Facilitate Newport Beach arts opportunities through:
• Opening of the remodeled Port Theater;
• The Newport Beach Film Festival;
• Encouraging fundraising to renovate the Balboa Theater and implement
the Newport Nautical Museum's master plan;
• Assisting VisitNB.com or the Chamber in publishing and promoting a
Master Calendar of Events.
• Plan the future of the current City Hall site at 3300 Newport Boulevard.
• Work to change the dynamic in West Newport on July 4 to have a more family -
friendly celebration and lower law enforcement costs.
While staff attempted to capture the City Council's thinking on these issues, the
priorities need to accurately reflect your intentions and expectations. Please feel free to
reconstruct them any way you see fit, as the City Manager wants for these priorities to
be valuable and meaningful to both you and the entire staff.
Planning Staff Analysis:
Because two of the new priority projects have the Planning Department as the lead
department, and because some Council members questioned whether the department
has sufficient staff resources to complete new assignments, we have analyzed the
demand on staff resources within that department. The allocation of professional staff
hours to Planning Department activities is provided in Attachment B, with separate
sections for the Planning and Economic Development divisions. Hours have been
assigned to all of the activities within the department, including ongoing development
review and customer service work, mandates from other government agencies, data
and systems management, implementation of the Strategic Plan for Fiscal and
Economic sustainability, administration and existing and new projects on the Council's
priority list. The purpose of the analysis is to ascertain whether sufficient staff time is
available to carry out all of the ongoing activities, as well as the new priorities, and when
they can be accomplished.
In the Planning division, staff time throughout the year is expected to be spent on the
following general categories of activities. Our estimates assume that development
activity will remain close to the current level, that there will not be a significant number
of new group homes cases, that outside consultants will be used to process Coastal
Development Permits for major City projects, and that there will not be significant new
mandates from other levels of government.
Customer Service /Plan Check
40%
Discretionary Review Cases
26%
Major City Projects
3%
Advanced Planning & Mandates
23%
Administration
6%
For the Economic Development division, several activities are shown with the objective
number in the Strategic Plan for Fiscal and Economic Sustainability, and these activities
are projected to use the majority of staff time (67 %). About 9% of staff hours are
anticipated to be needed for administration of the Community Development Block Grant
and general administration.
City Council Priorities
February 9, 2010
Page 6
In both divisions, only a few staff hours are unaccounted for and available for special
projects that may arise during the year (e.g., water efficient landscape ordinance,
smoking ordinance, Corona del Mar community events sign, and Seaview Lutheran
Plaza assistance),
Staff projects that Economic Development staff time will be available to participate in a
revised vision for Balboa Village, assuming that the scope is limited to review and
update of existing plans in light of changed circumstances and opportunities, and
assuming that stakeholders in the area contribute to the cost for a consultant to lead the
effort. Economic Development staff also can manage the market positioning portion of
the Lido Marina Village /City Hall site study, but staff believes that consultant assistance
is needed to ensure that we are planning for an economically successful project.
Planning staff could then take the lead on the land planning portion of the project
(without consultant assistance) in September, after adoption of the Zoning Code.
It should be noted that many of the Planning Department's activities require assistance
from other departments, including the Office of the City Attorney, Harbor Resources
Division, and the Public Works, Utilities and General Services Departments. The same
detailed analysis of their staff resources has not been done, and it is possible that other
priorities in those departments could affect the time to complete projects on which
Planning has the lead responsibility.
Environmental Review: The City Council's approval of this Agenda Item does not
require environmental review.
Public Notice: This agenda item has been noticed according to the Brown Act (72 hours
in advance of the meeting at which the Council considers the item).
Submitted by:
VA
DAVE l IFF
City Manager
Attachments: A: 2010 Council Goals and Projects Implementation Plan
B: Staff Hours by Planning Department Activity
2010 Council Goals and Projects —
Implementation Plan
PURPOSE: The purpose of this Implementation Plan template is to provide the Council and staff clarity about what will be accomplished on each of the projects included in the
Council's priorities for 2010. It will also be used to provide a quarterly update on the status of each of the projects. This Implementation Plan contains each of the goals and their
associated projects. For each project, the Plan states the desired outcome, milestones, assignment of responsibility, whether sufficient resources have been allocated or not, and
comments.
Quarterly Updates
Q1 = January-March (update in April)
Q2 = April -June (update in July)
Q3 = July- September (update in October)
Q4 = October - December (update in January)
GOAL 1 - PROTECT AND ENHANCE OUR QUALITY OF LIFE: The following issues are ongoing, top City priorities.
Project
Desired Outcome for 2010
Milestones with Dates
Lead
Sufficient
Project Comments
Quarterly Update
(2010 unless otherwise
Responsibility
Resources
. On Target
noted)
Allocated
. Revised
Yes /No
(Explain if No
Airport
Minimize adverse impacts of
D. Kiff
Yes
JWA on the community by
protecting the Settlement
Agreement's caps on average
daily departures and
passengers as well as the
curfew and current noise
ordinances.
2010 Council Goals and Projects —
Implementation Plan
Group homes
Implement group home
Complete Administrative
D. Hunt
Yes
regulations to minimize
Proceedings — February
J. Kappeler
adverse impacts on
residential neighborhoods
Actively support Code
while preserving appropriate
Enforcement efforts and
treatment options.
assure compliance with
approvals and ordinance —
Narcanon abatement by
February 28.
Assist & coordinate
discovery and motion
work, trail preparation and
trial in Pacific Shores /NCR/
Yellowstone Cases.
Fiscal health
Make decisions today that will
Ongoing
City Council
Yes
and
protect and enhance the City's
and Executive
sustainability
fiscal health into the future.
Staff
Public safety
Provide services that enhance
Ongoing
City Council
Yes
safety and protection in the
Executive Staff
community.
2010 Council Goals and Projects —
Implementation Plan
GOAL 2 — FISCAL SUSTAINABILITY: Protect and enhance the City's economic and fiscal health so that the community continues to thrive.
Project
Desired Outcome in 2010
Milestones with Dates
Lead
Sufficient
Project Comments
Quarterly Update
(2010 unless otherwise
Responsibility
Resources
. On Target
noted)
Allocated
. Revised
Yes /No
(Explain if No
1. Fiscal
Adopt and follow a Fiscal
Council adopted on
D. Kiff
Yes
This is a comprehensive
sustainability
Sustainability Plan.
January 12
T. McCraner
plan that crosses
plan
All Dept Heads
department lines; it
Present report on existing
involves numerous
and planned finance
strategies that will be
policies /practices that
implemented during the
support the Plan — March
year.
Fully implement in 2010
2. Budget
Adopt a balanced budget that
Finance Committee Mtg. -
T. McCraner
Yes
Study session will
forecasting
adjusts to lower revenues;
February
S. Badum
include CIP and
and adoption
provide quarterly financial
operating budgets.
forecasts & budget
Council study session for
implementation updates to the
policy direction - February
Cost savings through
Council.
23
Restructuring (phases 1
and 2) and other means
Budget adoption in
currently underway will
May /June
be incorporated.
3. Bond rating
Achieve and maintain the
Present report on existing
T. McCraner
Yes
This is linked to fiscal
highest possible bond rating.
and planned finance
sustainability and will be
policies /practices that
incorporated as part of
support Plan - March
that detailed plan.
2010 Council Goals and Projects —
Implementation Plan
4. Facilities
Financing
Plan
Update the Facilities Financing
Plan (FFP) to reflect priorities for
capital projects funding.
February
July
October
T. McCraner
S. Badum
Yes
5. Harbor fees
Update the City's harbor fees in
Task Force w/ community
T. McCraner
Yes
Two simultaneous
a manner that is fair; secure a
scheduled for February 25
C. Miller
processes — the annual
funding mechanism for funding
CPI adjustment and a
harbor projects, such as
Scope of Services to
complete fee review.
dredging and providing
Finance Committee —
additional harbor amenities.
Spring
Fee update will include
CPI adjustments to Council
a survey of fees
charged other by cities.
- July
Should also coincide
with budget presenta-
tion and will need to be
expedited for Spring.
6. Results-
Initiate a results -based
Work plan prepared -
T. McCraner
Pending Plan
Once a plan is
based
budgeting system.
February
All Dept Heads
Development
developed, resources
budgeting
needed to implement
system
First phase implemented
will be identified.
with FY 10/11
Second phase
implemented FY 11/12
0
2010 Council Goals and Projects —
Implementation Plan
GOAL 3— EFFECTIVE MANAGEMENT: Make strategic decisions that support efficient use of resources, intended outcomes of City programs and
continuous improvement of the services delivered.
Project
Desired Outcome in 2010
Milestones with Dates
Lead
Sufficient
Project Comments
Quarterly Update
(2010 unless otherwise
Responsibility
Resources
. On Target
noted)
Allocated
. Revised
Yes /No
Explain if No
1. Restructuring
Restructure City government
Incorporate restructuring
D. Kiff
Yes
to become more efficient and
ideas into budget — April
All Dept Heads
effective in the delivery of
valued services.
2. Performance
Provide quarterly reports to
Quarterly reports to City
S. Wood
Performance
Benchmarking to be
measurement
City Council on performance
Council — February 23,
T. McCraner
measurement:
implemented in 2011
measurements (comparing
April 27, and July 27
All Dept Heads
Yes
if appropriate
ourselves to ourselves) and
comparison cities are
information on feasibility of
Incorporate limited
Benchmarking:
found and data is
benchmarking (comparing
performance measurement
Unsure until
compatible with
ourselves to other agencies).
into FY 2010 -11 budget
restructuring
Newport Beach.
document.
plans complete
Explore benchmarking
opportunities this fiscal
year.
3. Citizen
Conduct the second Citizen
Retain research consultant
D. Kiff
TBD
satisfaction
Satisfaction Survey.
- April
T. Finnigan
survey
Conduct Survey — June
Report Findings - August
2010 Council Goals and Projects —
Implementation Plan
4. City Charter
Update
Update the City Charter.
Commission concludes
analysis by May
Council places issues on
ballot by July
Election held —
November 2
D. Hunt
L. Brown
Yes
5. Customer
Improve customer service by
Research Customer
D. Kiff
TBD
service
mirroring the "gold standard"
Response Management
T. Finnigan
of service in the public or
Software - June
All Dept Heads
private sector.
Establish a strategic plan
for customer service - June
Staff Training - September
6. City /resident
Improve City /resident
Regular mailing of City
T. Finnigan
Yes
communications
communications.
Manager's Newsletter
All Dept Heads
Complete NBTV survey
and analysis — April
Update City
communication plan -
June
2010 Council Goals and Projects —
Implementation Plan
7. Development
services
Restructure development
services function for improved
coordination among disciplines;
continued improvement in
customer service.
Complete development
services restructuring
study — April.
Implement restructuring —
June.
D. Kiff
J. Elbettar
S. Badum
D. Lepo
Yes
Staff cross - training
and reassignment as
needed; Building
inspectors may need
to be added back if
activity increases.
8. General Plan
Adopt an updated Zoning Code
Consider a Fair Share Fee
D. Lepo
Yes
Housing element
and Transportation Fair Share
— May
S. Wood
schedule depends on
Fee and obtain certification of
HCD response time
Housing element.
Submit revised draft
and acceptance of
Housing Element to HCD —
City submittal.
May
Adopt new Zoning Code —
TBD
9. Analyze the
Address the economic impact of
Ongoing and as needed.
D. Kiff
Unknown
Determinations of
Economic
new regulations considered by
New ACM
need for economic
impact of
the City Council.
All Dept. Heads
impact study should
proposals
be made when new
regulations are first
proposed, before
ordinances are
drafted.
2010 Council Goals and Projects -
Implementation Plan
GOAL 4- ECONOMIC SUSTAINABILITY: Facilitate a strong underlying economy in order to enhance the tax base and property values.
Project
Desired Outcome in 2010
Milestones with Dates
Lead
Sufficient
Project Comments
Quarterly Update
(2010 unless otherwise
Responsibility
Resources
• On Target
noted)
Allocated
. Revised
Yes /No
Explain if No
1. Fashion
Support the renovation of
Nordstrom parking
D. Lepo
Yes, unless
Island
Fashion Island and the prompt
structure signs installed -
J. Elbettar
citywide
opening of Nordstrom.
March
commercial
building activity
Nordstrom opening — April
increases.
Mall improvements
completed - November
2. Mariners Mile
Abate nuisances and improve
Commence Civil Nuisance
D. Hunt
No, not at this
Deadlines subject to
Mariners Mile properties
Proceedings in Superior
S. Wood
time.
Court's timing and
between Dover and McDonalds.
Court in February
process.
Process Summary
Physical abatement
Abatement procedures
subject to construction
through final decision by
scheduling and cost
Council by March
allocation.
Complete abatement by
July
3. Newport
Start implementation of The
Depends on submittal of
D. Lepo
Yes
Construction likely to
Center North
Irvine Company's North Newport
permit applications from
J. Elbettar
begin in future years.
Center project.
The Irvine Company
S. Wood
2010 Council Goals and Projects —
Implementation Plan
4. Lower Bay
dredging
Dredge the Lower Bay and
establish a long -term funding
source for repeat dredging
efforts.
Sediment testing fully
approved — March
Status of Port of Long
Beach disposal option —
April
C. Miller
L. Paul
T. McCraner
Yes
Currently soliciting
funding support from
Federal government.
President's FY 11
Budget contained only
$1.6 million.
5. Business
Continue to support business
Annual review and update
S. Wood
Yes
Annual review of
development
development efforts consistent
of Strategic Plan — May
Strategic Plan to
with the Strategic Plan for
provide more detailed
Economic & Fiscal Stability and
Update BID administration
report.
with the Council's Fiscal
—April
Sustainability Plan.
Implement Balboa Village
and Corona del Mar
parking management
recommendations — Fall
6. Planning of
Identify a process and the
Conceptual infrastructure
D. Lepo
No, not at this
Lido Marina
resources needed to support
Realignment Plan - June
time.
Village, Via
innovative planning of and
Consultant
Oporto and
improvement in Lido Marina
Market Positioning
needed for
nearby
Village, including Via Oporto and
Program — July
market
properties
other nearby properties.
positioning.
Conceptual Site Plan —
October
0
2010 Council Goals and Projects —
Implementation Plan
7. Balboa
Complete update of vision for
Gather and summarize
D. Lepo
Yes, if
Project scope is limited
Village vision
Balboa Village.
past work — February
stakeholders
to review of existing
contribute to
plans and update to
Secure contributions for
cost of
reflect changed
stakeholder support of
consultant to
conditions and
consultant assistance -
manage and
opportunities.
March
facilitate
process.
Approve PSA with
consultant — April
Council approval of vision -
December
10
2010 Council Goals and Projects —
Implementation Plan
GOAL 5— ENVIRONMENTAL SUSTAINABILITY: Strengthen and improve the community's environmental quality of life.
Project
Desired Outcome in 2010
Milestones with Dates
Lead
Sufficient
Project Comments
Quarterly Update
(2010 unless otherwise
Responsibility
Resources
. On Target
noted)
Allocated
. Revised
Yes /No
(Explain if No
1. JWA air
Respond to the results of the
D. Kiff
Yes
quality
JWA air quality study.
T. Edwards
2. Water
Reduce our use of potable water
Water Supply and Level
G. Murdoch
Yes
Presentation to Council
conservation
and our dependence on
Regulations Ordinance
of current water
imported water sources.
14.16 - January 7
allocations and supplies
to be included in Study
Conversion of two parks to
Session.
recycled water supply —
Spring
Multi- agency study
underway regarding
Tiered rate feasibility /
parcel data.
implementation discussion
with Finance Committee —
Billing system
June 2010
capabilities pending
software upgrade May
2010.
11
2010 Council Goals and Projects —
Implementation Plan
3. Recreational
Improve recreational water
Successful report cards
J. Kappeler
Maintain compliance
water quality
quality.
from NRDC and Heal the
C. Miller
with the City's NPDES
Bay — August
permit, General
Construction Permit,
TMDLs, and implement
water quality
improvement projects
as outlined in the City of
Newport Beach's Water
Quality Master Plan.
Track Progress via the
Performance
Measurement Project.
4. Upper Bay
Assist the Corps and County in
Project complete —
C. Miller
Yes
Phase II is underway
dredging
dredging the Upper Bay and
December 2010
L. Paul
establish a long -term funding
T. McCraner
source to repeat the UNB
dredging.
5. Rhine
Dredge the Rhine Channel.
Outreach to property
C. Miller
Yes
Target project start —
Channel
owners — March / April
Spring 2011
dredging
6. Sea level
Create a plan for responding to
Draft amendment to Flood
J. Elbettar
Propose CIP project to
changes
future sea level changes that
prevention ordinance.
S. Badum
raise Balboa Island Sea
may affect properties.
Expect adoption by
C. Miller
wall consistent with the
Council - March
new FEMA guidelines —
Fall 2011
Sea level rise plan -
October
12
2010 Council Goals and Projects -
Implementation Plan
GOAL 6 -COMMUNITY ENHANCEMENTS: Increase opportunities for recreational and arts enjoyment, provide essential facilities and facilitate
sound land use decisions.
Project
Desired Outcome in 2010
Milestones with Dates
Lead
Sufficient
Project Comments
Quarterly Update
(2010 unless otherwise
Responsibility
Resources
. On Target
noted)
Allocated
. Revised
Yes /No
(Explain if
needed)
1. Civic Center
Incorporate a public art
Meet with various arts
C. Cowell
No, resources
The Arts Commission
public art
component into the new Civic
groups (i.e., OCMA) to
S. Badum
have not been
has been working on
Center.
explore options for joint
D. Hunt
allocated.
these items and dates
curatorial projects to
shown are highly
secure art for opening day
tentative. All are
— April
subject to review by the
Arts Commission.
Determine fundraising
strategy, including possible
need for a foundation or
other vessel for receiving
donations - September
Appoint citizen's advisory
group to determine scope
of opening day collection /
rotating art collection by
July 30, 2011
2. Civic Center
Break ground on the Civic
Start rough grading &
S. Badum
Grading and parking
ground
Center Project, including the
export - April
structure schedule
breaking
park.
dependent on securing
Start parking structure -
a favorable export site.
September
13
2010 Council Goals and Projects —
Implementation Plan
3. Banning
Complete the EIR and continue
Circulate Draft EIR for
S. Wood
Yes
Ranch
to seek funding sources for the
public review —June
Banning Ranch property.
City Council certification of
EIR and action on project —
September
Exploration of funding
sources — ongoing
4. Sunset Ridge
Start construction of Sunset
Certification of EIR —
S. Badum
Construction - May
Park
Ridge Park.
March
L. Detweiler
2011 through June 2012
Submit application to
Coastal Commission - April
Secure Coastal Permit by
December
5. Marina Park
Start construction of Marina
Certification of EIR - May
S. Badum
Park (phase I or all phases).
L. Detweiler
Submit application to
S. Wood
Coastal Commission -
June
Secure Coastal Permit by
December
14
2010 Council Goals and Projects —
Implementation Plan
6. OASIS
Senior
Center
Complete construction and open
the new OASIS Senior Center.
Complete construction —
September
Relocate Staff /Facility
Training - September
Dedication Ceremony &
Program Initiation -
October
S. Badum
L. Detweiler
Yes, for
construction.
No, for
operations.
New funds
needed in FY
2010-11 for
staffing and
some FF &E.
Funding for
maintenance and
operations to be
requested for FY11
7. Buck Gully /
Reduce fire hazard in Buck
Biannual inspections
S. Bunting
Yes
Fuel reduction work
Morning
Gully and Morning Canyon.
completed - August
must be completed prior
Canyon
• Bi- annual property
(Additional
to nesting season
inspections
Complete fuel reduction
funding may be
(begins July 1).
• Reduce fuels on City-
work below the terraces -
needed to
owned parcels below De
June
complete fuel
CalFire hazard mapping
Sola and Isabella
reduction work.)
program is one year
Terraces.
Hazard mapping tentative
behind schedule.
• Implementation of new
date is July 1
regulations subsequent
A Very High
to the completion of the
classification will enable
CalFire hazard mapping.
the City to enforce
Government Code
regulations without the
need for an EIR.
8. Traffic
Implement traffic management
Award Phase 4 &7
S. Badum
management
plan (including traffic
construction contract -
synchronization) to improve
April
traffic flows.
Complete Phases 4 &7 by
December
15
2010 Council Goals and Projects —
Implementation Plan
9. Balboa
Peninsula
parking
Implement a comprehensive
parking program for the Balboa
Peninsula.
S. Badum
D. Lepo
Complements projects
in 4.5 and 4.7
10. Jamboree
Widen Jamboree Road in the
Right of Way certification -
S. Badum
Road
Airport Area (especially
June
widening
Jamboree and Bristol).
Construction - September
2010 through October
2011
11. Coast
Initiate the acquisition of Coast
To be determined. Actual
S. Badum
TBD
Caltrans is currently
Highway
Highway between Jamboree
schedule is dependent on
preparing a study for the
acquisition
Road and Santa Ana River &
Caltrans processing and
relinquishment. The City
Newport Blvd. from Finley to
the City's success in
may want to separate
West Channel Bridge; create a
negotiating a satisfactory
the two segments.
process for initiating a longer
agreement.
range planning process for
Mariner's Mile Traffic,
Pedestrian, and Parking
Comprehensive Plan.
16
2010 Council Goals and Projects —
Implementation Plan
12. Local arts
Facilitate Newport Beach arts
Publish events calendar -
S. Wood
Yes, but budget
opportunities through:
February
J. Barbier
constraints in
FY 2010 -11
• Opening of the remodeled
Special Events Advisory
may require
Port Theater;
Committee
more scrutiny of
• The Newport Beach Film
recommendations to
any direct
Festival;
Council - May
financial
• Encouraging fundraising to
assistance.
renovate the Balboa Theater
and implement the Newport
Nautical Museum's master
plan;
• Assisting VisitNB.com or the
Chamber in publishing and
promoting a Master
Calendar of Events.
13. Current City
Plan the future of the current
TBD
D. Kiff
TBD
Call site
City Hall site at 3300 Newport
D. Lepo
Boulevard.
S. Badum
14. Create a new
Work to change the dynamic in
Public meeting — February
R. Luman
Yes.
Plan is substantially
strategy for
West Newport on July 4 to have
D. Hunt
developed and will be
Fourth of
a more family - friendly
Letters to property owners
D. Kiff
discussed with West
July in West
celebration and lower law
— March
J. Kappeler
Newport stakeholders.
Newport
enforcement costs.
Beach
Mobilize for 2010 event —
Implement annual goals
June and early July
within the 3 to 4 year
plan.
17
PLANNING DEPARTMENT ACTIVITIES DEFINITIONS
Staff Approvals:
Action on applications for development projects that require public notice, but not public hearing, and
including outdoor dining permits, take -out and small scale restaurants, and commercial signs.
Plancheck/Plan Review
Includes review and comment on plans as part of the process culminating with issuance of a building
permit. This activity also includes informal review of preliminary plans to assist applicants in determining
the extent of permissible development as well as staff participation in the Development Review
Committee process. Review of plan revisions required to reflect changes made on the job site after
issuance of a building permit are part of this process.
Over the Counter Plancheck:
Review and comment on minor development project plans while the customer waits.
Records /Property Research:
Staff review of files and related documents in response to inquiries about real property and land uses
such as zoning designation, special use restrictions, applicable development standards, previously -
approved entitlements, non - conforming status, and the potential for future development or entitlements.
Telecom Permits:
Review of proposals to install wireless communication components for consistency with Municipal Code
standards.
Group Homes
Direction to applicants regarding discretionary approvals required for residential care facilities for 6 or
more persons, review of applications for such approvals, and preparation of reports and findings required
at public hearing for action by the appropriate review authority.
Code Compliance:
Review of property records and property improvements and land uses to determine compliance with local
ordinances in support of code enforcement actions, compliance with terms of the Alcoholic Beverage
Outlet ordinance, and compliance with use permit conditions of approval.
Zoning Administrator Support:
Provide assistance to applicants for discretionary approvals subject to Zoning Administrator approvals
including Modifications, Parcel Maps, and Comprehensive Sign Programs.. This activity includes review
of development proposed for conformity with application local regulations, review of existing
improvements, preparation of staff reports, recommendations and findings required at public hearing for
action by the Zoning Administrator.
Planning Commission Support:
Professional planning staff activities required for providing required public notice, preparation of agendas,
processing of discretionary project applications, and preparation of staff reports, resolutions and
ordinances as required for Planning Commission action on matters within their purview.
City Council Support:
Professional planning staff activities required for providing responses to routine inquiries related to land
use and planning, for preparing special studies and reports on topics related to land use and planning, for
preparation and adoption of local policies, resolutions, and ordinances, and for review and action by City
Council at public hearing on discretionary projects within their purview.
Sunset Ridge Park:
Management of preparation and circulation of Draft Environmental Impact Report, preparation of
response to comments, and preparation of Final Environmental Report including facts and findings
required for certification by City Council for development of active park at Coast Highway and Superior
Avenue.
Marina Park:
Management of preparation and circulation of Draft Environmental Impact Report, preparation of
response to comments, and preparation of Final Environmental Report including facts and findings
required for certification by City Council for development of park, community facility, marine service
facility, and marina on the Balboa Peninsula.
Lower Bay Dredge
Management of preparation of a Mitigated Negative Declaration in conjunction with proposed dredging of
the Rhine Channel and Lower Newport Bay and transport of export to a Confined Aquatic Disposal site at
the Port of Long Beach, and management of preparation of a Draft Environmental Impact Report in
conjunction with proposed dredging of Lower Newport Bay with placement of contaminated export within
a Confined Aquatic Disposal site in the Lower Bay.
Housing Element:
Complete responses to requests from California Department of Housing and Community Development
and supply additional data and documentation including analysis of impact of local inclusionary housing
efforts on the provision of affordable housing as part of preparation of second draft Housing Element
submittal.
Local Coastal Program:
Proceed with development of strategy, schedule, and required document preparation for submittal of
Implementation Plan for Coastal Commission review.
Zoning Ordinance:
Completion of Final Public Draft Zoning Ordinance for review by public, Planning Commission, and City
Council prior to adoption.
Design Guidelines /PC Clean -up:
Fine tune interim Design Guidelines adopted subsequent to General Plan adoption and adopt as City
policy. Prepare simplified, revised regulatory documents to replace obsolete Planning Community texts.
Mandates:
Includes all State and federally- required data collection and maintenance activities including census block
data, reports on population to the California Department of Finance, updates on population and land use
to Orange County Transportation Authority, Santa Ana Regional Water Quality Control Board, and the
Orange County Council of Governments. This function includes monitoring of proposed legislation and
programs that have an impact on local land use regulation including current efforts to require additional
Green House Gas Emissions analysis in EIR's and the periodic assignment of target housing production
numbers by the Southern California Association of Governments pursuant to the Regional Housing
Needs Assessment.
LMV and CH Reuse
Strategic real estate economics and land use approach to facilitating adaptive reuse of functionally and
economically obsolete improvements in Lido Marina Village and at the current City Hall site.
Advanced Planning:
Preparation of local ordinances, policies, analyses, and recommendations that will prospectively shape
the land use and development fabric of Newport Beach.
Staff Hours by Planning Department Activity 2010
PLANNING ACTIVITY
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Staff Approvals
45
45
45
45
45
45
45
45
45
45
45
Over the Counter
Plancheck
15
15
15
15
15
15
15
15
15
15
15
Plancheck /Plan Review
414
414
414
414
414
414
414
414
414
414
414
Records /
Property Research
375
375
375
375
375
375
375
375
375
375
375
Telecom Permits
20
20
20
20
20
20
20
20
20
20
20
Group Homes
30
30
30
30
30
30
30
30
30
30
30
Code Compliance
100
120
120
120
120
120
120
120
100
100
100
subtotal
999
1019
1019
1019
1019
1019
1019
1019
999
999
999
Zoning
Administrator support
185
185
185
185
185
185
185
185
185
185
185
Planning
Commission support
445
445
445
445
445
445
445
445
445
445
445
City Council support
35
35
35
35
35
35
35
35
35
35
35
subtotal
665
665
665
665
665
665
665
665
665
665
665
Sunset Ridge Park
40
100
40
10
10
5
5
5
20
20
10
Marina Park
40
60
100
20
50
10
10
5
10
10
15
Lower Bay Dredge
20
40
20
40
10
80
80
101
10
10
30
subtotal
100
200
160
70
70
95
95
20
40
40
55
Housing Element
120
1201
20
20
1001
100
50
20
601
80
80
Local Coastal Program
10
10
30
100
100
100
50
130
200
200
150
Zoning Ordinance
320
320
300
300
320
300
300
300
80
60
40
Design Guidelines /
PC Cleanup
0
0
01
0
0
0
0
20
120
1201
120
Mandates
25
10
15
15
10
5
20
25
15
15
25
LMV & CH Reuse
110
15
100
125
60
50
100
100
120
140
140
Advanced Planning
5
5
20
40
101
5
40
40
40
40
40
subtotal
590
480
485
600
600
560
560
635
635
655
595
Mapping / Data Mgmt./
System Maintenance
40
45
45
45
45
60
60
60
60
45
80
Administration
125
125
125
125
125
125
125
125
125
125
125
subtotal
165
170
170
170
170
185
185
185
185
170
205
Total Hours
25191
2534
2499
2524
2524
2524
2524
2524
2524
2529
2519
Available
Staff Hours
2535
2535
2535
2535
2535
2535
2535
2535
2535
2535
2535
Staff Hours by Planning Department Activity 2010
Surplus /Deficit
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Staff Hours
16
1
1 36
11
11
11
11
11
11
6
16
ECONOMIC
DEVELOPMENT
ACTIVITY
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
1.1 Balboa Village Vision
10
10
40
50
50
80
80
80
80
80
80
1.3 Parking
80
80
60
40
40
30
30
30
30
30
30
1.4 BIDS
50
50
40
50
50
40
40
40
40
40
40
3.3 Business Assistance
151
15
151
15
15
151
15
151
15
151
15
4.5 Water Transport
30
30
30
30
20
0
0
0
0
0
0
6.1 Small Scale Lodging
0
0
0
0
0
0
0
0
0
0
0
6.2 Vacation Rentals
0
0
0
0
0
0
0
0
30
30
30
6.3 Marketing /Promo
20
20
20
20
10
10
10
10
10
10
10
SP Annual Review
20
20
20
20
0
0
0
0
0
0
0
subtotal
225
225
225
225
185
175
175
175
205
205
205
LMV Planning
10
10
20
30
801
80
80
80
40
40
40
EDC Support
10
10
10
10
10
10
10
10
10
10
10
Special Projects
10
10
10
10
10
10
10
10
10
10
10
CDBG
30
30
30
15
15
15
15
15
15
15
15
Administration
10
10
10
10
10
10
10
10
10
10
10
Total Hours
295
295
305
300
310
300
300
300
290
290
290
Available
Staff Hours
300
300
300
300
300
300
300
300
300
300
300
Surplus/Deficit
Staff Hours
5
5
-5
0
-10
0
0
0
10
10
10