Loading...
HomeMy WebLinkAbout5/4/1999 - Agenda PacketIV : ; 1 COMMISSION Meetings May 4, 1999 • I. IV. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Tuesday, May 4, 1999 — 7:00pm City Council Chambers AGENDA ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) • April 6, 1999 PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are.limited'to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -5) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. 1. Correspondence (Item IV -1) From: Paul & Paula DeCapua, April 5, 1999 Cameron Jelly, April 7, 1999 Mike McKean, April 26, 1999 •' Carol Hoffman, The Irvine Company, April 26, 1999 2. Park and Tree Division (Item IV -2) Report of Park and Tree Division during March and upcoming projects in May. 3. Recreation Services (Item IV -3) Report of activities during March and' upcoming activities in May. 4. Senior Services (Item IV-4) Report of activities during March and upcoming activities in May. 5. Bench Donation (Item IV -5) Accept donation of one bench at West Jetty'View Park from Judy Clarke. V. DISCUSSION ITEMS 6. Tree Removal Appeal (Item V -6) Removal appeal request of two Brazilian Pepper parkway street tree at 2800 Cliff Drive. 7. Subcommittee Reports • Budget • Community Services Award • Liaison • Naming of Parks • Oasis Liaison • Park & Open Space • ,katphnard VI. FUTURE AGENDA ITEMS 0 Matters which Commissioners may wish to place on a future agenda or raise for discussion. VII. ADIOURNMENT • April 5, 1999 City of Newport Beach Parks, Beaches& Recreation Commission 3300 Newport Blvd Newport Beach, CA 92660 SUBJECT: SKATEBOARD PARK It has come to our attention that the Parks, Beaches & Recreation Commission is considering Grant Howald Park as a possible location for a skateboard park. This letter is to express our STRONG OPPOSITION to a skateboard park at this location. May 45 i99� We are residents of Jasmine Park, a community adjacent to Grant Howald Park, and already are subjected to a lot of NOISE from the park: Tap dancing at the community center, softball games on the playing field, and the NOISE of tennis balls or hockey pucks being slammed against the practice board are a huge annoyance. The NOISE, plus the bright lights from the softball field at night create a stressful environment. Do not • make it WORSE. The constant clattering of skateboard wheels on the pavement and the banging of the boards on the pavement when the rider "jumps" from one level to another create a NOISE nuisance. Skateboarding does not belong in our residential neighborhood. We have a right to a peaceful existence, which is already being compromised. We can appreciate that the City is trying to meet the needs of its residents, but we wonder where you draw the line. The City should not provide a skateboard facility for a few, when that facility negatively impacts so many. The City should not add to the NOISE that already exists for Jasmine Park residents. Considering the INCREASED NOISE for Jasmine Park residents, we STRONGLY OPPOSE a skateboard park at Grant Howald Park. q Zl \ )p Paul.& Paula DeCapua (949) 6447405 • 0 • • • }, 77,�� ff Place S1 - -- 1 1 L C E W t... � ,-L�', Ii.Y.'hWn18!Iev _Y 1 'I� '99 APR —7 A9:27 ;1 OFFICE OF THE CITY CLERK CITY :)F U `WPOPT DE H vfayor ennis O'Neill and City Council City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 and'�hd1 �C (eaf m` e�n b'e copf 2� fPr e bfA�m III 1 III Dear Mayor O'Neil and City Council Menbers: We are residents of the city of Newport Beach with children playing baseball with Newport Harbor Baseball Association. We understand that there is a joint proposal with our local AYSO Region Soccer organization which will be coming to the council regarding expanding the lights at Mariners Park. We strongly urge your support of the project, As the only Newport Beach sponsored baseball youth league without access to lights, we ask that you treat our children as fairly as the children in the other areas of the city. Thank you, in advance, for supporting our children playing on the westside's neighborhood fields. Sincerely, PrintName(s) Address Date Copies Sent To: mayor 12'Euncil Member lig-Manager ❑ Attorney �g• -(�` .Seri , Cl 5 0 7�5 Cj�CL..� � � L2^( J � 'zJr '7` 7 � r•�'� .'% UGC /LV? S r / y� l 1 �lj(�,. �/i v �, l' ( /�J' �\ ✓ a.X C! �.,�. CI' %� L(�C� a / 4 / r 4�ki C't C hi LLI Date ll' J g(/ N =Q Copies SenETw. C d °,t�,CouncilMember S= L2�Manager o �' ❑ Attorney' i i i q APR -26 -99 15:46 FROM:NB PUBLIC LIBRARY • THE To: From: Date: Subject: IRVINE COMPANY LaDonna Kienitz�(9499) 640 -5681 Carol Hoffman Pi0 April 26, 1999 BOMA CANYON PARK NAME ID:649B40S861 PAGE 2/2 FAX TRANSMISSION 5lecode: Ladonna.fax CC: Pat Beek Phil Glasgow Coralee Newman In response to a request of several PB&R Commissioners, we researched possible names for the Community Parkin Bonita Canyon. In many of the hvine Ranch Communities the parks are named for either history connected to the area, themes that compliment the community names, or adjacent sheet names which help to establish location. After reviewing all the park names in Orange County listed in the Thomas Guide, we would like to offer the following potential names for fire Bonita Canyon • Community Park on lots 6 -8. They are in descending order of preference: I. Ford Road Sports park 2. Newport Beach Sports Park 3. Prairie Sports Park 4. Urbana Sports Park* 5. Pereira Sports Park's 6. Newport Sports Park I hope this idormation is usefd as you make this naming decision. *Historical significance to the area but migbt not be familiar to most current and future residents. Please call Pat Miller at (949) 720 -2304 if you have any problems receiving this fax. • Thank you. 5 CITY OF NEWPORT BEACH . Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 — 7pm CONVENED AT 7:02pm I. ROLL CALL Present: Beek, Franklin, Glasgow, Pfaff (arrived at 7:09pm), Sinclair (arrived at 7:10pm) Skoro, Tobin Staff Present: LaDonna Kienitz, Community Services Director David Niederhaus, General Services Director Steve Hunt, Senior Recreation Manager Teri Craig, Executive Secretary 11. APPROVAL OF MINUTES Motion by Commissioner Glasgow to approve the minutes of the study session of February 23, 1999 and the regular meeting of March 2, 1999. Without objection motion carried by acclamation. I. PUBLIC COMMENTS • Jan Vandersloot, 2221 E. 16'h Street, distributed pictures of the tree planting at Castaways Park by students. Robert Wynn, 1117 Port Abbey Place, stated that he was representing himself and would like to suggest the name of Ford Park for the untitled Bonita Canyon Park. His•stated -his suggestions were based on the parks proximity to Ford Road and Jamboree; that Ford had been a pioneer for that particular area; that they have donated money to the City and schools for many years; and that Ford has been a good neighbor to the City. Mr. Wynn urged the Commission to agree on the name of Ford Park. Chair Beek asked Mr. Wynn if he was aware of the Park Naming Committee. He stated he was and would be talking to the committee at their next meeting. Chair Beek stated that a request had been made to take Item 11 out of order. Hearing no objection, the Commissioner moved to Discussion Item 11. V. DISCUSSION ITEMS 11. Newport Theater Arts Center — Senior Recreation Manager Hunt presented the recommendation of the Community Serviices Department to replace six lemon gum trees with six rhaphiolepsis trees at NTAC. He stated that the funds for the remodelling of the theatre were from a City and private sources. He stated that the Friends of the Newport Theatre had raised $90,000 for the • renovation along with City support of $68,000, and that the schedule had been rearranged to accomplish the remodelling. Director Niederhaus stated that the replacement trees would in a 24" box at different locations and that the mature height would be 12 feet and should not be a view impediment. / (D • • Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 Page 2 Chair Beek opened the public hearing Jerry Nininger, Friends of the Theatre, stated that the main reasons for the remodel was the lack of an inside staircase, that the actors were forced to use the outside staircase to get back stage. He also stated that an added benefit of the remodel would be inside storage and that the steel storage bin outside in parking lot would be removed. He stated that the theatre wants to be good neighbors and urged the Commission to keep the project on track. Jeff Klein, 2 Park Place and 3 Park Place stated that he believes his view from his property would be the most affected with the new placement of the trees. He stated that he does not have a strong opposition to the remodel construction, but strongly believes that the replacement trees should be planted elsewhere. Barbara Turria, 1 Park Place, stated that the replacement trees would also block her view, and suggested that the replacement trees be planted at the lower level of the hill. Royke Turria, 1 Park Place, stated that he loves trees but not where they will be relocated. He urged to Commission to reconsider the placement. Christine Carr, 2712 Cliff Drive, recommended that the whole plan be looked at again and suggested using more glass in the remodel. Jan Vandersloot, 2221 E. 10h, questioned'the justification for removing these trees. He stated that he did not believe that the Council had approved a beautification plan for this project as stated in the staff report. He stated in accordance with the City G -1 Policy that these trees cannot be removed. Elaine Linhoff, 1760 E. Ocean Boulevard, questioned the statement in the staff report regarding scenic trees. She believes that it is a misstatement and that the plans should be redone with the trees in place. Chair Beek closed the public hearing Commissioner Glasgow asked Director Niederhaus to place 12 -foot view poles for the homeowners in the trees location. He also stated that staff needs to homework on the City Council approval of the beautification plan project concept. Patty Temple, Planning Director, stated that 2 staff members were sent to evaluate the site and to take pictures of the theatre. She prefaced her comments by stating that that when staff evaluates view planes for a public building it is from the streets and sidewalks and that reasonable accommodation is made to the homeowners private view. She stated that this project may degrade some of the view of the homeowners on Park Place, but that the public view would not be impaired. Ms Temple also stated that the statement regarding scenic trees, was made after consulting with a City of Claremont arborist and was given a series of guidelines on what constitutes a scenic tree. She stated that with these guidelines these trees do not rise to the level of what a scenic tree is. E is • Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 Page 3 Lloyd Dalton, Design Engineer, Public Works Department, stated that project will extend the NTAC building 15 feet towards the bay will have 2 stories. He also stated that time is an issue as they are looking at a 90 -day construction period and hope to begin the theatre season in the fall. Motion by Commissioner Skoro that request for the removal of the 6 trees at the Newport Theatre Arts Center be ,tabled for 30 days to give staff time to meet with the property owners and to research on the issue of a City Council approved beautification plan; if it is found that that has not been addressed, then a request should be forwarded to City Council for approval before the next Parks, Beaches and Recreation Commission meeting. Without objection the motion carried by acclamation. IV. CONSENT CALENDAR 1. Removed at the reauest of Commissioner Skoro 2. Park and Tree Division - Received and filed. 3. Recreation, Services — Received and filed. 4. Senior Services— Received and filed. 5. Tree Donation — Accept donation of 200 Queen Palms from John Westrem. 6. Tree Donation — Accept donation of one California Live Oak tree from SPON for Castaways Park. 7. Tree Donation — Accept donation of one Firewheel tree from Newport- Irvine Rotary Club for Bayside Park. 8. Removed at the request of Commissioner Skoro 9. Change of Designated Parkway Street Tree — Approve request for change of designated parkway street tree on Milford Drive from Rusty Leaf to Australian Willow. 10. Removed at the request of a member of the public Motion by Glasgow moved to approve the Consent Calendar, except for those items removed (2, 3, 4, 5, 6, 7, and 9). Without objection, the motion carried by acclamation. Items removed from Consent Calendar 1. Correspondence — Commissioner Skoro questioned why the Commission was receiving letters regarding lights at Mariners Park. He questioned staff if a letter had been received requesting additional lights. Manager Hunt stated that no request had been made. Commissioner Skoro stated that the letter from Ed Benson needed a response regarding benches and /or gazebos for Castaways Park. LJ • • Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 Page 4 Director Niederhaus stated that he has had many conversations with 'Mr. Benson and has encouraged the Dover Shores Homeowners Association to donate benches. He stated that he does have some possible pending donations. Director Niederhaus stated that a gazebo would probably cause ,a view impediment. He stated that staff would look at the pending donations and bring it back to Commission at a later time. The following correspondence was received and acknowledged: Raymond Eldridge, Jasmine Park HOA, March 5, 1999 Lee Gilliand & Dona Colambero, March 11, 1999 , Cindy & Gene Clark, March 14, 1999 Marcia Norlund, March 15, 1999 Michael & Elizabeth Kirchner, March 16, 1999 Ralph Bernard, BPPA, March 19, 1999 Re: Mariners Park Elizabeth Parker, NH Baseball Assn, March 5, 1999 William Schulte, March 9, 1999 Gary March, March 10, 1999 Bill & Robin Lanting, March 10, 1999 Terri Lawson, March 11, 1999 Karen Keehan, March 12, 1999 Frederic Albert, March 16, 1999 Rick & Lucy Rawlins, March 16, 1999 Ky Nguyen, March 16, 1999 Cindy & Steve Harris, March 16, 1999 Mike Gordon, March 16, 1999 Eric & Deborah Keiller, March 17, 1999 Patty Nesbit, March 18, 1999 Cathy Kinney, March 26, 1999 Thomas & Anne Johnson, March 12, 1999 Andrew Couch, March 12, 1999 Douglas Prichard, March 12, 1999 Bob & Dona Nichols, March 16, 1999 Lance & Nancy Gilbertson, March 17, 1999 William & Barbara Wolfe, March 17, 1999 David & Geraldine Beegan, March 18, 1999 Elder Family, March 25, 1999 Gretchen Franklin, March 25, 1999 Willard Brown, March 25, 1999 Steven Harmes & Dana Sumner, March 25, 1999 John Crites, March 26, 1999 Re: Lincoln Athletic Center Charles Gross, February 21, 1999 Eric Thomas, March 27, 1999 Re: Bonita Canyon Park Maryanne Weber, March 5, 1999 Mike Wade, March 10, 1999 Re: Castaways Park Ed Benson, Dover Shores Cmty Assn, March 5, 1999 The following correspondence from Nancy Green, March 31, 1999; Jeff & Janet Winter,, April 1, 1999; John & Edwina Crites, March 28, 1999; Elizabeth Parker, received April 2, 1999; John Bowen, March 29, 1999; and Jack Flowers, March 30, 1999 were added and also acknowledged. Commissioner Glasgow stated that numerous complaints have been received regarding Castaways Park and several have commented that it needs to be a more user friendly park. He directed staff to actively pursue getting benches. Chair Beek asked Director Neiderhaus to respond in writing to Mr. Benson and ask him to pursue private donations for benches. Director Niederhaus stated that he has two possible pending donations, but has been told that the City Council had decreed that no benches would be placed in Castaways Park. He stated that the City Clerk has found no mention of any Council action on prohibiting benches in the Park in the Council minutes. Jan Vandersloot, 2221 E. 16th, stated that he has been involved with the development of Castaways Park for 10 years. He stated that it seems to be a favorite place for people to walk their dogs. He also noted that the money spent by the City was for asphalt and not for the naturalness ,of the park. Mr. Vandersloot stated that he knows for a fact that Councilmember Glover does not want anything up there, including benches. Christine Carr, 2712 Cliff Drive, stated that Castaways Park is conducive to thinking. VI Parks, Beaches & Recreation Commission Regular Meeting April 6,1999 • Page 5 8. Tree Reforestation — Director Neiderhaus stated that the proposed reforestation is necessary because of continued hardscape damage, and an impending failure in the sewer, which could cause major problems if the sewage entered the Buck Gulley drainage area. Jan Vandersloot stated that there has been some strong community opposition, one of the concerns is that it was not noticed to the public. He asked that this issue be deferred until better - public notice is done. He,also stated that claiming future sewer problems cannot be used as a reason for the reforestation. He stated if there are sewer problems, then the sewer system should be cleaned out. Mr. Vandersloot stated that he does not believe that the Hong Kong Orchid tree will work and suggested that the current reforestation have time to succeed before the next phase. Director Niederhaus noted that before the Corona del Mar reforestation project was undertaken, the various associations were noticed as well as the Corona del Mar Chamber of Commerce and the Business Improvement District. The neighborhood will be noticed in a normal manner when the Department moves forward to reforest. He noted that it would be impossible to prune the roots surrounding or inside the sewer line. Doug Cambell, 2901 Ebbtide Road, representing the Harbor View Homeowners Association stated that they fully support the removal of the ficus trees and have conveyed 100% support for the reforestation to move forward. • Ken Russo stated that he believes that the Hong Kong Orchid tree is not of an adequate size, but does support the removal of the ficus trees. Director Niederhaus stated that there will be an article in the Orange County Register neighborhood paper The Light addressing this issue. He further noted that a 24" box specimen is the largest tree that can be put in the parkway, and that the price triples for anything larger. The Hong Kong Orchid tree will bud and produce leaves and should be an attractive tree over the next several years. Motion by Commissioner Sinclair to approve request by the Public Works Department to reforest 6 City Parkway street Ficus Nitida trees as part of the sewer replacement project on East Coast Highway in Corona del Mar. Motion carried by acclamation. 10. Change of Designated Parkway Street Tree — Director Niederhaus noted that correspondence had been received from Mr. Flowers confirming that he would be financially responsible for any hardscape damage,that the newly planted Norfolk island Pine tree cause. Commissioner Tobin asked if Mr. Flowers was responsible for illegally removing trees. Director Niederhaus confirmed the illegal tree removals by Mr. Flowers. He stated that the matter was thought to be resolved through a compromise wherein Mr. Flowers would pay for the value of the removed trees and provide a petition for changing the designated street tree and would be financially responsible for any future hardscape damage. Ralph Bernard, Peninsula Point Association President, stated that the Association has done a • remarkable job in beautifying the area. He asked for clarification as to whether there could be an alternate tree for this street in addition to the already designated street tree. Chair Beek stated that there is no alternate tree approval. Only one tree can be designated per street as the official designated street tree. 16 ri U Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 Page 6 Mr. Bernard stated the problem then is that he was not in favor of having the Norfolk Island Pine tree as the designated street tree for that street. Jan Vandersloot, 2221 E. 16s', questioned the entire process, stating the Mr. Flowers had illegally removed the three City street trees, but because he could afford the financial penalty, he just went ahead and removed them. Chair Beek closed the public hearing Commissioner Franklin stated a much heavier penalty for illegally removing trees should be imposed, and that the Commission should go on record recommending this. Motion by Commissioner Pfaff to approve request for change of designated parkway street -tree on Seranno Avenue from Magnolia to Norfolk Island Pine. Motion seconded by Commissioner Sinclair. Substitute motion by Chair Beek, to disapprove the request of the homeowner to change the designated parkway street from Magnolia to Norfolk Island, Pine and uphold the City G -1 policy. Motion seconded by Commissioner Tobin. Motion carried by the following vote: • Ayes: Beek, Glasgow, Franklin, Sinclair, Skoro, Tobin Nays: Pfaff V. DISCUSSION ITEMS (CONTINUED) 12. Environmental Nature Center (ENC) Proposal — Director Niederhaus stated the City would provide a meeting area and staff assistance for the proposed informal landscaping committee. He stated that the committee could include Commissioners, residents, representatives from the Tree of Life Company and possibly local members of the Native Plant Society. Commissioner Glasgow stated he would like to see local homeowners represented in this committee. Director Niederhaus stated that there are three adjacent homeowner associations that could be approached, about participation. Chair Beek opened the public hearing Bo Glover, Executive Director of the Environmental Nature Center, stated that he has acted as an advisor to other cities regarding native and natural park landscaping, and offered his services. Director Vandersloot, stated he believes that the thrust of this would be that the ENC would • manage the committee. He urged that the Commission approve the proposal. Director Niederhaus stated staff would act as a liaison to the group and provide meeting space. /l • Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 Page 7 Chair Beek stated that the $3,000 from ENC does not give them any more say in the park landscaping. Chair Beek closed the public hearing Commissioner Tobin stated the committee should'be more formal and establish goals and objectives. Director Niederhaus stated the staff would return with a more formal plan if proposal is approved. Motion by Commissioner Tobin to approve the proposal from the Environmental Nature Center in concept to form an informal group to provide advice for the re- vegetation of various sections of Castaways Park and ask staff to return with a more formal plan. 13. Tree Removal Appeal — Director Niederhaus stated the removal request does not meet recurring hardscape damage criteria of Council Policy G -1. The homeowner repaired the minor irrigation damage. Chair Beek opened the aublic hearing • Jan Vandersloot urged the Commission approve the staff recommendation. Chair Beek closed the public hearing Motion by Commissioner Skoro to deny removal appeal request of one Brazilian Pepper parkway street tree at 1516 Cumberland Lane. Motion carried by acclamation. 14. Tree Removal Appeal — Director Niederhaus stated that this was an unusual appeal in that the ficus is quite large, but is not causing any hardscape damage. He stated that it is unusual for the homeowner association to want to pay for the removal. He stated that there is no history to public or private facilities. Director Niederhaus also stated that this tree has been excessively trimmed and has a large trunk. The replacement tree would have to be a 24" Chinese Fringe Tree. He also stated that he could not locate a encroachment permit for the tree removal. Chair Beek opened the public hearing Bruce Miller, 1516 Cumberland, stated that he does have building plans approved by the Planning Department. He stated that this tree has caused years of damage and is why the association is willing to pay for its removal. Mr. Miller stated that the sidewalk has been repaired and noted that both neighboring residents have removed similar ficus trees from their parkway. • Director Niederhaus stated that he would recommend that the tree not be removed until the construction plan is completed and staff can evaluate. lo- Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 • Page 8 Doug Campbell, President, Harbor View Hills Homeowners Association recommended that the tree be removed because of continued hardscape damage, and that ficus trees are a nightmare to the Association. Jan Vandersloot, 2221 E. 16`h Street, reviewed the G -1 policy criteria for removal and stated that this request does not believe that this meets the standards for removal. He urged that the tree remain. Chair Beek closed the public hearing I Commissioner Franklin agreed that the tree request does not meet the Council G -1 policy for removal. Director Niederhaus stated that there must be a reason why the City has asked the homeowner to replace the sewer lateral. He stated that possibly the Commission should postpone,this until the homeowner has time to provide further documentation. Motion by Commissioner Glasgow to approve request to remove one Indian laurel Fig (ficus) parkway street tree at 2821 Setting Sun Drive with a 24" boxed tree at homeowner or association expense. Motion carried by the following vote: • Ayes: Beek, Glasgow, Pfaff, Sinclair, Skoro, Tobin Nays: Franklin 15. Tree Removal Appeal — Director Niederhaus stated the request for removal is based on the proximity of the tree to driveway. But the reason that there is not a 10 -foot approach is because the driveway was extended to accommodate a 3 -car garage. The tree is less than 12- inches from the approach, and stated that it would be better if it was farther away. Chair Beek opened the public hearing Tom Morris, 1742 Port Manleigh, stated that he did discuss tree removal with John Conway. He stated that he has a petition from the adjacent homeowners recommending approval of the tree. He also stated that he did have to replace the sewer lateral and the tree is only 11 Ys inches away from the driveway approach. Director Niederhaus stated that if General. Services had known of the extensive root pruning by the private contractor, staff would have required that barriers be placed. He requested that staff have time to research the encroachment permit. Commissioner Glasgow stated that the G -1 policy is when .a tree is removed it is always replaced at some location Jan Vandersloot, 2221 E. 16`h Street, stated that this removal request does not fall within the • Council G -1 policy. He recommended that the Commission follow staff recommendation. Director Niederhaus stated. that the tree is stable and healthy, and recommended that the City put in a root barrier. He also noted that that he would like to see the encroachment permit and give the homeowner time to find his documents. 13 • Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 Page 9 Chair Beek closed the public hearing Motion by Commissioner Skoro to continue item for 30 days to give staff time to investigate the matter; if it is found that the encroachment permit stated that the tree be removed then the tree should be removed; if not then the homeowner should apply for another encroachment permit. Motion carried by acclamation. 16. Tree Removal Appeal — Director Niederhaus stated the tree in question would be trimmed within the next 90 days. Chair Beek opened the public hearing Lisa Adam, 321 Poinsettia, stated that the eucalyptus tree should be removed, as it does not conform with the other trees. She stated that there has been hardscape and sewer damage. She also noted that the sprinklers had to be repaired along with the bricks in front of her house. Ms. Adam stated that she would replace the tree with a 24" Magnolia at her expense. Director Niederhaus stated that the only hardscape damage on record is from 1998. Jan Vandersloot, 2221 E. 16'h Street urged that the Commission deny the removal request. Chair Beek closed the public hearing Motion by Commissioner Skoro to deny removal appeal request of one Red Ironbark parkway street tree at 321 Poinsettia Avenue. Motion carried by the following vote: Ayes: Beek, Glasgow, Franklin, Pfaff, Sinclair, Skoro Nays: Tobin 17. Subcommittee Reports • Liaison Committee - No meeting. • Open Space Committee -,No new information. • Budget — Commissioner Skoro stated that they had met with the Acting City Manager, and noted that the meeting went very well. • Liaison with Oasis - Commissioner Tobin asked staff whether the parking lot lights at Oasis were approved as a CIP project. Director Kienitz stated that it was not approved. • Naming of Parks - Commissioner Glasgow stated that the committee had met and come up with several names. He stated that a target date should to be established. Chair Beek asked staff to do a press release requesting name suggestions from the public. • Community Services Award - No new information. • Skateboard — Commissioner Franklin stated that a public hearing had been held, and believes that there is a need for a skateboard park. • VI. Future Agenda Items Castaways Park Benches Capital Improvement Projects More appropriate fines for illegal removal of trees I�- Parks, Beaches & Recreation Commission Regular Meeting April 6, 1999 • Page 10 VII. ADIOURNMENT- 10:03pm SUBMITTED BY: TERI CRAIG, COMMUNITY SERVICES EXECUTIVE SECRETARY • • 1S • PB &R Commission Agenda Item No.J May 4, 1999 General Services Department Parks and Trees Divisions April 1999 Activities Report Park Division Activities 1. Staff continued coordinating construction projects regarding Arroyo Park, Bonita Cteek Park Sewer Project, and the Irvine Terrace Storm Drain Project with the Public Works Department. 2. Staff completed irrigation renovation and plant replacements at various sites. 3. All of the items listed for correction by the Commission on the Facility Inspections have been completed. • 4. A new product to avoid skateboard damage to benches and picnic tables is being tested by staff. Bob Henry Park was selected as the first test site due to reoccurring damage to the low planter walls. The site will be monitored ,for product effectiveness. If the product proves successful, it will be used throughout the Park system. 5. A slope area at Cliff Drive Park was planted with trees, shrubs, and groundcovers with donated funds from the former Newport Heights Community Homeowners Association. The planting is a major enhancement to this area of the Park. 6. A new walkway and stairway was installed at Lookout Point. The new walls begins from the sidewalk adjacent to Ocean Boulevard and leads with a stairway to the lower observation area. The improvements were needed due to the grass being continually worn by pedestrian traffic, causing a degree of liability and unsightliness to the area. 7. Several medians on Jamboree Road were converted from potable irrigation water to reclaimed water. This is the first area in the City to have reclaimed water from the Green Acres Reclaim Water Project. Additionally, Bonita • Creels Park will be transitional to reclaimed water use this summer with Eastbluff Park to follow at a later date. N ho • 8. The stairway located at Ocean Boulevard leading down to the Picnic Area in Corona del Mar State Beach was refurbished for safety. • 9. A college filming class worked at Castaways Park under a use permit authorized and monitored by the City. The filming activity resulted in some citizen concern relative to the potential damage to the existing native plants. Staff inspected the area and found no signs of any damage. While staff has generally been informed of filming permits, the General Services Department was not made aware of this particular activity. Staff has been assured that in the future, filming permits will be directed to them for review prior to filming. Upcoming Activities for May 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones Mitigation Site in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents by contract services. Tree Division Activities During the month of April, 550 trees were trimmed, no trees were removed, 26 trees were planted, 6 emergency calls were responded to regarding trees and the Urban Forester received 242 tree maintenance requests. 1. The City tree- trimming contractor, West Coast Arborists, completed work in the Balboa Peninsula and Lido Isle areas. The contractor has begun work within the Corona Del Mar area where he will be working for the next several months. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the General Services Department Concrete Supervisor. This involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The Corona Del Mar Reforestation Phase II Project continues on schedule with irrigation installation to each tree. The project is scheduled for completion by May 31. • 4. Two City parkway street trees at 1307 Marian Lane have been posted for 30 days notification of intent to remove due to ongoing plumbing problems resulting from the proximity of the Indian Laurel Figs (Ficus microcarpa /7 • `nitida') to the sewer lateral. Replacement trees will be planted at an alternate nearby location. esp ctfully,� Marc lino G. Lomeli Park and Trees Maintenance Superintendent MGL /pw Attachment • • H (ITEM IV -3) MAY4, 1999 COMMUNITY SERVICES DEPARTMENT • Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Steve Hunt, Senior Recreation Manager Re: Monthly Activities Report Maternity Leave — As of April 23, 1999, Recreation Manager Marilyn Fisher is on maternity leave. Marilyn and her husband Jim are due to have their first baby on May 9. Marilyn's responsibilities have been divided up between the Recreation Division staff until her scheduled return in mid July. 1999 Youth Track and Field Championships - The City of Newport Beach Youth Track and Field Championships were held on Saturday, April 24. This year's event, co- sponsored by the Newport-Balboa Rotary Club, held at Newport Harbor High School, with a total of eleven events with up to nine age divisions for both girls and boys. Each participant was able to participate in three events. Over 120 children participated in the championships. This number was low, in comparison to the last three years. Staff will evaluate if a return to scheduling the event on Fridays would help to avoid conflicts with other organized sports. Arbor Day Ceremony -1999 The Annual Newport Beach Arbor Day Ceremony will be held on May 3, from 10:30 — 11:30am at Mariners Park near the corner of Dover Avenue and Mariners Drive. Students from • Mariners School third grade will perform and give a brief presentation at the event. The proclamation will be read followed by a flag raising ceremony in front of the Mariners Library. The ceremony will then proceed to the tree - planting site for the student performances. Corona del Mar Scenic 5k — The 18th Annual Corona del Mar Scenic 5k will be held Saturday, June 5. The event features a men's and women's 5k, a 2 mile Fun Walk and the Dolphin Dash for children 3 to 10 years of age. Applications are now being accepted for the event. Twenty-two local restaurants have committed to serve food after the events to all participants. City Government Day — The Newport Beach Youth Council will host City Government Day on Wednesday, May 26, starting at 8am. Over 50 high school students will participate in this event and will be paired up with City staff to learn different functions of city government. The event concludes with a "mock" City Council meeting. Lunch will be served on the City Hall lawn after the meeting. Adult Sports — The summer adult basketball registration deadline is May 28 with games scheduled to start June 21. Games will be played at West Newport, Lincoln, Ensign School and Eastbluff Boys and Girls Club. The summer adult softball leagues are set to start May 17 with over 160 teams registered. The summer league is larger than other seasons due to the use of unlighted fields such as Eastbluff and Corona del Mar High School. In addition there is a stockbroker league that starts its games at 4:45pm. Staff will be able to utilize CYC for the summer, due to rescheduling of the renovation project. Classes/Instruction — The summer Newport Navigator will be delivered to Newport Beach homes the first week in May. • Jy Monthly Activities Report Page 2 FY 1999 -2000 contracts were mailed to over 70 instructors the last week in April. Contract packets included • an invitation to the orientation for new contract instructors, a copy of the Guidelines for Contract Instructors, an application for the Balboa Family Festival, a Fall Class Request form, and an updated map of the City of Newport Beach facilities. A new module was received for RecWare, the software package used for class registration and facility reservations. This -new module, Market Almanac, will allow custom reporting such as comparing enrollments in different zip codes. Training on the new module was held on April 27. Aquatics — April was an unusual month with cold rainy weather affecting the spring break swim lessons, with poor attendance at the weeklong classes. Lap Swim Fees on Site $ 847 (424 participants) Annual Passes 700 (7 passes sold) Punch Passes 190 (6 passes sold) N BAC 2,065 Swimming Lessons 22,084 (51 participants) Total Revenue $ 5,886 Total•Lap /Lesson Participants 1,060 Staff is now conducting interviews for seasonal summer hiring. Seven swim instructors and two Senior Lifeguards positions must be filled. Tennis Festival — On Saturday, May 15, the second annual Tennis Festival will be held at San Joaquin Hills • Tennis Courts from 1 -3pm. The event is free and features clinics, games and racquet demonstrations. Devin's Pro Shop co-sponsors the event to promote tennis in Newport Beach. Grant Howald /Lincoln Field Lighting Improvements — Staff from the Public Works and Community Services Departments are planning to upgrade and improve the field lighting systems at both Grant Howald Park and Lincoln Athletic Center Field no. 2 (north field), utilizing FY 1998/99 capital improvement funds. The objective is to improve field light levels and severely cut back on the glare and light spill impacting nearby residents. In an effort to expedite the process of both, projects and save valuable park funds, staff is combining the two projects into one bid package. The Musco TLC Glare Control system will be utilized at both sites. Specifically the entire field lighting system, including new poles, will be replaced at Grant Howald Park. At Lincoln Athletic Center field no. 2, new ballast's will be installed on the existing poles. Cost of the entire project is estimated at $160,000; the contract will go to City Council for approval. The Grant Howald Park improvement segment is being pulled from the previously approved park rehabilitation project. Staff has separated the lighting system replacement due to•a delay in the planning and preparation of the overall project. The delay would have resulted in a mid - summer start date that would have caused the loss of the field through the fall season. The compromise is to install the lights this year and prepare to start the field renovation in April of 2000. At the same time staff has identified $60,000 in a park improvement fund that will cover the cost of light retrofitting on Lincoln field no. 2. Staff estimates that 10 -15% savings will be realized by the linking these two projects. Costs will be reduced in the areas of the bid process, construction contract, contractor mobilization and bonding. • Newport Theatre Arts Center — The attached memo from the Public Works Director indicates the current status of the work of this project. ,r • MEMORANDUM PUBLIC WORKS DEPARTMENT April 28, 1999 To: Community Services Director General Services Director WA From: Public Works Direct r Subject: Newport Theater Arts Center The City Council included funding in the 1998/9 FY Budget for modifications to the Newport Theater Arts Center. The description in the Budget document follows: "This project provides for the remodel and upgrade of the Theater Arts Center. The Project includes an addition to the rear of the building, on both the lower level and the second floor, approximately 950 sq. ft., recarpeting, and painting of the interior of the facility." The project that was budgeted cannot be accomplished without the removal of six trees in • the area where the building addition will be constructed. The Public Works Department is proceeding with the project as contemplated. The plans are currently in the final stages of plan check in the Building Department. It is anticipated that the project will be put out to bid in early May and that if acceptable bids are received the City Council will be able to award a contract for construction on June 14, 1999. Because of concerns related to the proposal to replace the removed trees along the lower sidewalk on the bay side of the parking lot, Public Works will recommend to the City 'Council that staff be directed to establish and implement a beautification plan that will provide for the placement of six trees either at the Ensign View Park site or elsewhere in the City. Unless the City Council wishes to refer the tree issue back to the Parks, Beaches and Recreation Commission, no further action from the Commission should be needed. Cc: City Manager • a-j • Y , 1999 MAV 4 4, 1999 COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Monthly Activities Report Preparing for Y2K — Donna Boston, City Emergency Services Coordinator, gave a very informative lecture on how to prepare for Y2K. She elaborated on how Newport Beach is preparing for a disaster, how to prepare an emergency supplies kit and facts about historical emergencies. The presentation was very well attended with many questions being asked. Income Tax -Pro ram Comes to a Close — Another successful tax season came to an end on April 14. Six trained tax counselors volunteered 521 hours and prepared 585 tax returns. This figure was slightly up from last year. Larry White, the local Coordinator for the AARP sponsored program, will be on call for the remainder of the year for those who have tax related problems. HICAP Lecture — Julie Shoen, from HICAP (Health Insurance Counseling and Advocacy Program), gave a take on the "in's and out's" of HMO's. Because of the often confusing nature • of •HMO's, this lecture was well attended. A volunteer who is able to answer questions on Medicare and insurance issues represents HICAP at the OASIS once a week. Conference - The Manager and Human Services Coordinator had a wonderful opportunity to attend a National Council of Aging conference in San Diego this month. The conference offered many practical courses that will assist with program planning. Many national issues were also discussed and debated, such as Social Security, Medicare and Alzheimer's Disease. Future Plannine — May is Older American's Month and a Garden Party Celebration is being planned. The Health Fair will be held on June 12 this year and will include a fitness component. 0 LUTA 0 C, J OASIS SENIOR CENTER Utilization Report March 1 A99 PARTICIPANTS ATTENDING 8,304 CUSTOMERS RECREATIONAL CLASSES 3,187 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,847 CUSTOMERS Includes: Another Passage 4 Front Office Kitchen & Home Delivered Meals Blood Pressure 76 Housing counseling 62 Braille 61 Information /Referral 1,100 Counseling 62 Legal Assistance 6 Eldercare 4 Senior Assessment(hrs) 60 Employment 26 Telephone Reassurance 406 HICAP 4 Visual Screening 9 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 613 Shuttle 378 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Dinner Theater Front Office Kitchen & Home Delivered Meals Gift Shop Travel Office Instructors Library Treasurer Pancake Breakfast Income Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 991 CUSTOMERS 1,608 CUSTOMERS 2,156.75 HOURS ( *equiv. to 14 full -time employees) Day Trips Long Trips Sinatra -My Way 44 LaughlinlRamada Bye Bye Birdie 26 Costa Rica Carlsbad' Flowers 26 Van Gogh Exhibit 44 ATTENDEES TO MEETINGS AT OASIS Board of Directors 18 Newsletter Collating 16 General Membership 86 PARTICIPANTS AT SP ECIAL EVENTS Dinner Theater "Peggy Sue" 96 Pancake Breakfast 204 • Osteoporosis Lecture 40 Balance Lecture 30 182 CUSTOMERS 39 6 120 PERSONS 369 PERSONS A3 . PB &R Commission Agenda Item No. I V —,5 May 4, 1999 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Bench Donation Recommendation To accept one bench donation from Ms. Judy Price Clarke that will be installed at West Jetty View Park. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy G -5 (Attachment A). Discussion Staff received an inquiry from Ms. Judy Price Clarke regarding a proposed bench • donation for West Jetty View Park. Subsequently, the donor submitted a letter dated April 12, 1999 requesting the approval of one bench donation (Attachment B). The donation would replace an existing wooden bench at the Park and would be an improvement to the area. The bench will be the Santa Monica type bench model that was selected from the Official Bench List. Ms. Clarke, and Ralph Bernard, President 'of the Balboa Point Peninsula Association, will receive a copy of this report and a notice of the May 4 Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL /pw • Attachments: A. City Council Policy G -5 B. Letter from Ms. Judy Price Clarke 1 G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City properly. Areas of placement may be parks, streets, along the beachfront, witlun villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request fora redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Conuiiission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement . from the homeowners association, when applicable. ' .9S G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 • Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • 7 MQ 0 • • April 12, 1999 Mr. Marcelino 0. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, CA 92658 -8915 Dear Mr, Lomeli, As a result of our recent telephone conversation, I am writing to you with regard to donating a,park bench to the City of Newport Beach, I would like to donate a bench to be placed at W. Jetty View Park, as per our discussion, along with the standard 2" x 6" plaque with the perwitted verbiage that will read, "Donated for Randy and Evelyn Price ". I have enclosed a short biography about my dad, who passed on in November, 1998. He spent many hours traveling through the jetty en- route to Catalina, over the years, with Mora and family. I have also enclosed a diagram, and photos of the existing benches along the jetty. I understand that this request is subject to approval by the City of Newport Beach, and will be brought up at the next Parks, Beaches and Recreation Commission meeting scheduled for May 4, 1999. Should you have any questions or need additional information please do not hesitate to call meet home, 949 644 -1077. 'thank you very much for your assistance with this matter. Si Judi Price Clarke JPC /pw 2-1 RANDOLPH H. PRICE, 1912 -1998 •Randolph H. Price, a pioneer in the food industry in Southern California, died of heart failure in his home in Corona del Mar on November 10, 1998. 0 • Randy Price ,began his 45 year career'at Certified Grocers of California in 1934 in the warehouse at 4455 Fruitland Ave., in a 62,000- square foot building. At his retirement in 1979 as President and Chief Executive officer, Certified Grocers had become the largest wholesale grocers in the world. Mr. Price's career at Certified exemplified the one - company commitment of his time. From the warehouse he moved to office manager in 1938, to Treasurer in 1945, accompanied by control- ler duties in 1951. Six years later he was appointed vice'Presidentg1 easurer. After other pro- motions to Sr. Vice President operations in 1971 and Executive Vice President a year later, in 1973 he was elected by the Board of Directors as President and Chief Executive officer, a position he retained until his retirement in 1979. Born in Los Angeles in 1912, Mr. Price had to interrupt his college career during the depres- sion. He was grateful to secure a Job unloading rail cars at Certified Grocers. Certified had been organized in 1922 when a group of owners of small food markets were seeking means of business survival. The course that they adopted ultimately revolutionized the system of food distribution in Southern California. It created competition vs. the strong, efficiently operated national chains who were siphoning off the independent operator's business. At the conclu- sion of World War 11 Certified was flooded with requests for membership. Mr. Price oversaw tremendous changes during his career at Certified. In 1956 he took a chance by being one of the first in his industry to introduce computerized billing and Inventory with two Burroughs 205 electronic data processing systems. This pioneer spirit in computerization continued with Certified's role in developing the Dalachecker clecLronj checkout system, forerunner of those used today _in_nearly evenr–suvermarket. The first were available in 1976. Today Certified provides products and services to 2,759 retail food stores and has an an- nual sales of $1.8 billion. With over 2,000 employees in warehouse and manufacturing complexes in Los Angeles, Stockton, and Fresno, Certified is still owned by its member - patrons, who are primarily independent grocers. Randy Price was married to Evelyn Skuce Price of Redlands for forty-seven years until her death in 1983. He was then married to Bonnie Price Gledhill of San Marino for Len years until her death in 1994. He is survived by his brother, Jack Price of Escondido and two daughters and sons -in -law, Judi and Don Clarke of Corona del Mar, and Jan and Tim Steele of Palo Alto. 1959''Y a ��lavr -., ��' �-e _110\1 �� l+ioa•k�.uj a..d.. „ 1974 - t94$ l His retirement years were spent in Laguna Beach and Corona del Mar, in pursuits that brought him great pleasure — boating, fishing, camping, gardening, golfing and traveling — and in ,the treasured companionship of his 6 grandchildren and two great grandchildren- Kristen, Tim, Bradford, and McCall Phillips, Greg and Mike Clarke, Cameron and Mary Steele, and Clark and Brian Steele. Private services will be held'on`November 27. d d e r S • PB &R Commission Agenda Item No._�L— (p May 4, 1999 TO: Parks, Beaches, and Recreation Commission FROM: General Services Director SUBJECT: Tree Removal Appeal Recommendations Deny the removal request of two Brazilian Pepper (Schinus terebinthifolius) parkway street trees at 2800 Cliff Drive. Background • Mr. and Mrs. Donald Ayres requested, per Encroachment Permit 499 -050 the removal of two parkway street trees located adjacent to their property at 2800 Cliff Drive. (Attachment A). Staff reviewed the request on site in March, and then the Urban Forester completed a Tree Inspection and Tree Appraisal Report (Attachment B). He noted the trees did not meet the criteria for tree removal per the G -1 policy. Discussion The Urban Forester's letter dated March 31, 1999 to Mr. and Mrs. Ayres denied the tree removal request and advised them of their option to appeal the decision (Attachment C). Mrs. Ayres's letter dated March 30, 1999 requested an appeal before the Commission (Attachment D). Mr. and Mrs. Ayres has received a copy of this report and a notice of the May 4 Commission meeting. Very respectfully, David E. Niederhaus • DEN/MGL /pw C'.:!!1 • Attachments: A. Encroachment Permit #99 -050 B. Tree Inspection Report and Tree Appraisal Report C. Urban Forester's letter dated March 31, 1999 D. Mrs. Ayres's letter dated March 30, 1999 0 0 ill • CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT TREE INSPECTION REPORT Name: Mr. and Mrs. Donald Ayres Address: 2800 Cliff Drive Ph one• Number: 723-6538 Request: Remove two trees due to property development as indicated by Encroachment Permit # 99 -050 Botanical Name: Schinus terebinthifolius, tree sites # 1 & 2. Common Name: Brazilian Pepper Designated Street Tree: Eucalyptus citriodora Estimated Tree Value: Total Value = $1,226.87, 40% species value and 40% condition class. • (Per attached Tree Appraisal Report). Damage: N/A Parkway: Concrete Brick Turf Other X Comments: A field inspection and review of plans per EP # 99 -050 indicated no justification for removal per City Council Policy G -1. Inspected by: F. Date: March 22, 1999 Recommendation: Retain o trees. ;4"450 1 Reviewed by: Wk Date: March 25, 1999 • 31 0 u w Z O Wig MEMI • H Z W IL W 0 U) w v W J W Z W N E 02 U p] 0 0 CD N c U) V N O CL a0 J Q U) 9 IL a w LW r w °o CCo CR J m Cl) N N � � r Z O o p N O ag o 'o� F' U ao n f» O U Z N V p N r m F N o m y sg Z U It 0 U O mV7 F wa r CV �� U o C\f T- WLL IL U) �O U °m N = N a Q LO 7 v r Z C 2 W w W N C-) o U CL w = N ZO o Z W U Ci N N Z W F a WU) oa� C L n. C nw. N " co d F 3a-- • J EXHIIBIT "A" CITY OF NEWPORT BEACH ENCROACHMENT PERMIT FOR OFFICE USE OkY'' 1 (Please type or print. Press hard• make 3 copies) Permit #E.P.y 'DS (1) APPLICATION FOR: ❑ CURSCUT 0 SEWERCONNECTION (CHECK ONE) 0 STREET EXCAVATION 0 WATER CONNECTION Amount Fee Paid S 0 UNDERGROUND UTILITIES 0 OTHER* Receipt9 (2) ADDRESS OF WORK: IL6 OD GL 'VA. (3) AP �CAKi'S NAME ADDRESS: ug PHONE: 7oW HONE (4) OWNER5 NAME '- AOD ESS: 20co C-L P D 0151) '722 •6o, (5) CONTRACTOR'S NAME ADDRESS: Office Phone, Job Silo Phone: (6) APPLICANT HEREBY MAKES APPLICATION TO: ' curb u ZZ - 1— (SEE ATTACHED PLANS) SPECIAL CONDITIONS OF APPROVAL REQUIRED BY CITY: Ac!XeA�l'4aa0/Aj1 IMF 0 Locale and pothole existing City mined uliGlles(le:waler, sewer, or street lighting conduits) lovedly locations pdorto start ofanywork. Maintains one (1) fool clearance over or under existing City owned utilities. To arrange for inspection of all connections to CIIy Ulihlles or it a canSid should occur please contact of the Utilities Department, 48 hours prior to start of any work at (714) 644.3011. In addition, when a sewer deanout Is Inquired, V.OP, or P.V,C. BDR35 shall be used with a 4TT box overthe cleanoul riser. "ALL UNDERGROUND WORK SHALL BE PERFORMED BY A LICENSED CONTRACTOR" CONTACT 'UNDERGROUND SERVICE ALERVATLEAST48 HOURS IN ADVANCE OF ANY EXCAVATION AT 1- 800 -422 -4133 (7) CONTRACTOR'S CITY BUSINESS LICENSE NO (8) STATE LICENSE NO. (9) WORKERS COMPENSATION INSURANCE CERTIFICATE OF INSURANCE (Section 3800 Labor Code) 0 1 caddy that i have a Certificate of consent to sell - insure. orCedrRcale of Worker's Compensation Insurance or Confined Copy thereof. Policy No: Company Erpliallon Dalo• 0 CeNded Copy hereby lmNshn! Dalai Applicant. (signature) (10) CERTIFICATE OF EXEMPTION (Sedlom 3800 Labor Code) 0 1 cedily, that in the performance of the work for which This permit Is Issued, I shalt not employ any person in any manner so as to became subject To the WokeeS Compensation Laws of California. If, after signing this ced'dfcale I become subject to the Worker's Compensation provisions of the Stale Labor Code, I must comply with the provisions of Section 3700 or this permit shall be deemed revoked. Dale: Appllcant: (signature) (11) CONTRACTOR LICENSE EXEMPTION 0 lam exempt from hking a Contradoras I am The OWNER oNha property and am personally performing all work within the Public right of-way. Data: Applicant, (signature) (12) HOLD HARMLESS STATEMENT 0 1 understand that I am treating minor encroachments wBNn the City tlghtobwayleasemem. It Is my tesponsibildy as the plopertyownet to maintain the encroachments. I will be responsible for replacing the Improvements if the City removes Them for maintenance of utilities orothor public need; and I, the properly owner shall indemndyand hold the City harmless forany liability associated with Ilia minor encroachments. Dale: Own%Slgnalurw ' (13) « « « <24 HOUR ADVANCE NOTICE IS REQUIRED FOR ALL INSPECTIONS »»»> CALL (714) 644 -3311 The ter o d ndiho I its parmitc prinla' on both sides of Ibis form. Applicant hereby acknowledges that he has rend and un er an Win a do dill swdlhal agrees to abide by them. 1-1 -2-1 q UNNWOR AU T FRED ENTS SIGNATURE (DATE) SP CE BELOW THIS LINE FOR OFFICE USE DEPART ENT I APPROVAL ATEGUIRED I I DATE I SIGNATURE -TRLE PERMIT IS ED BY: DATE ISSUE EXPIRATION DATE OF PERMIT: �R PERMIT DENIED: Im T i �t f Y n n U Donald and Sandra Ayres 2800 Cliff Drive Newport Beach, California 92663 (949)723 -6538 March 30, 199.9 Dear Mr. Conway, This letter is sent to request a hearing before the Parks Committee regarding the removal of the trees in our parkway. Please inform us of the soonest possible date we can appear and any information needed by you or the committee prior to the hearing. We appreciate all your assistance in . this matter. Sincerely, Mrs. Sandra Ayres n U 3s� 11 • i� • EXHIIBIT "A" r CITY OF NEWPORT BEACH ENCROACHMENT PERMIT FOR OFFICE USE ONLY (Please type or print. Press hard make 3 copies) Permit IfE.P.� ds� (1) APPLICATION FOR: ❑ CURB CUT ❑ SEWERCONNECTION (CHECK ONE) ❑ STREET EXCAVATION ❑ WATER CONNECTION Amount Fee Paid Ste_ C ❑ UNDERGROUND UTILITIES ❑I OTHER: Receipt q (2) ADDRESS OF WORK: 9 00 CLI V (3) AP ICPjP �T'SNAME ADDRESS: !PHONE:. (4) OWNER'SNAME: IADD ESS: [PHONE: 'Prix RAFE , C -1..-1 PF1 Dg- •6o62 (5) CONTRACTOR'S NAME: ;ADDRESS: 1010ce Phone: r :Job Site Phone: (6) APPLICANT HEREBY MAKES APPLICATION TO: ' J cwN a u u �T (SEE ATTACHED PLANS) SPECIAL CONDITIONS OFAPPROVAL REQUIRED BY CITY: J ❑ Locate and pothole existing City owned utilities (le: water, sewer, or street lighting conduits) to verify locations prior to start of any work. Maintain a one (1) fool clearance over or under existing City owned utililies. To arrange for inspection of all connections to City Ulililies or If a conflict should occur please contact of the Ulililies Department, 48 hours prior to start of any work at (714) 644.3011. In addition, when a sewer cleanout Is required, V.C.P. or P.V.C. SDR35 shall be used with a 4TT box over the cleanoul riser, ALL UNDERGROUND WORK SHALL BE PERFORMED BY A LICENSED CONTRACTOR " CONTACT "UNDERGROUND SERVICE ALERT" AT LEAST 48 HOURS IN ADVANCE OF ANY EXCAVATION AT 1- 800 -422 -4133 (7) CONTRACTOR'S CITY BUSINESS LICENSE NO (8) STATE LICENSE NO. (9) WORKERS COMPENSATION INSURANCE CERTIFICATE OF INSURANCE (Section 3808 Labor Code) ❑ 1 certify that I have a Certificate of consent to self - insure, or Certificate of Worker's Compensation Insurance or a Certified Copy thereof. Policy No.: Company: Expuahon Date: ❑ Certified Copy hereby furnished Date: Applicant: (signature) ' 00) CERTIFICATE OF EXEMPTION (Section 3880 Labor Code) ❑ 1 certify that in the performance of the work for which this permit is Issued; I shall not employ any person in any manner so as to become subject to the Workers Compensation Laws of California. If, after signing this certificate I become subject to the Worker's Compensation provisions of the State Labor Code, I must comply with the provisions of Section 3700 or this permit shall be deemed revoked. Date: Applicant: (signature) (11) CONTRACTOR LICENSE EXEMPTION ❑ 1 am exempt from hiring a Contractor as I am the OWNER of the property and am personally performing all work wilhin the Public right -of -way. Date: Applicant: (signature) (12) 'HOLD HARMLESS STATEMENT ❑ I understand that I,am locating minor encroachments within the City right- of- wayleasemenl. It is my responsibility as the property owner to maintain the encroachments, I will be responsible for replacing the improvements if the City removes them for maintenance of utilities or other public need; and [,.the property owner shall Indemnity and hold the City harmless for any liability associated with the minor encroachments. D_ ate: Owner Signature: (13) «« « <24HOURADY.ANCENOTICEIS1? QUIRED _-EQ&ALLJNSPECTIONS- » » » >_ -- - = - CALL (714) 644 -3311, The ter a ermit a printed on bo th sides of this form. Applicant hereby acknowledges That he has read "nditio and un er n and that agrees to abide by them. _ VWNWOR AUTh6RIZED A ENTS'SIGNATURE (DATE) SP CE BELOW THIS LINE FOR OFFICE USE DEPART ENT I APPROVAL JEQUIRED DATE I SIGNATURE -TITLE PERMIT IS ED BY. DATE ISSUE EXPIRATION DATE OF PERMIT: PERMIT DENIED: Whilp • PprmB Pink • Temporary Ofricp Cow Ycilnw. Applicant • lu • IAN, I -'I 401161 IL IL o IL Ill o Ili m Q tii GU LL I, 0 ll N 11 i� n 11 rT II w tttFtF iiw rR lei -I I- • � i Yrl 71 (V _ alai Q g p \ $p$p p IAN, I -'I 401161 IL IL o IL Ill o Ili m Q tii GU LL I, 0 ll N 11 i� n 11 rT d 11 �.1 r t7 w "11 I I 1 o u I Uw A4 I / I \ A ICI � s 6 f� III I n lel J � RR 1Y 31V el _// I M co MsQ 11,1'v �Il 8 Y yW Ci a ^i II w tttFtF iiw ' �N. • � i Yrl O alai Q g p \ $p$p p a € `k p III 7UM n p(h s S y 111 (o]y lI Q L# III til FI � 'off I 'XI 3 1 �,1ta < d 11 �.1 r t7 w "11 I I 1 o u I Uw A4 I / I \ A ICI � s 6 f� III I n lel J � RR 1Y 31V el _// I M co MsQ 11,1'v �Il 8 Y yW Ci a ^i � alai Q g p a € `k p III 7UM D 111 1SI Q III til � I 'XI 3 1 �,1ta tV .'J 05/04/1999 08:51 949- 650 -5643 • Date: March 25, 1999 • • PARKS TREES EMY To: Gil Wong, Public Works Department From: General Services Director Subject: William Cuidero, Encroachment Permit # 99 -050 Staff has reviewed the attached encroachment permit regarding the removal of two City parkway street trees located at 2800 Cliff Drive and has the following comments: I. Staff does not agree that the, City Brazilian Pepper trees (Schinus terebinthifolius) will need to be removed in order to accommodate the property development, as indicated by the encroachment permit. 2. The trees are healthy and do not appear to be damaging private property. Additionally, the trees have an estimated value of $1,226.87 (Attachment„ Tree Appraisal Report). The City will pursue restitution for the value of the trees if they are damaged or destroyed during renovation of the applicant's property. 3. Staff recommends that the encroachment permit be denied and that the trees remain intact. Under the guidelines of City Council Policy G -1, Retention or Removal of City Trees, page 2, items 1 -5, this request does not meet the conditions for tree removal. Please contact Marcelino G. Lomeli at extension 3069 if you have any questions. David E. Niederhaus DEN /MGL /pw Attachment PAGE 02 Tree Removal Appeal May 3, 1999 Ayres residence - 2800 Cliff Drive This letter is in response to the decision made by the General Services Director regarding trees in the parkway at this location. We are in the midst of trying to improve the location. The removal of these trees should part of the improvement process. The trees are in a very narrow parkway. The City has already had to replace the sidewalk where these invasive tree roots broke and projected the walk, making it a hazard for pedestrians. This trait is typical of this type of tree and will continue to be a problem and expense for the City in the future. The roots are also a hindrance to the improvements we propose for the parkway. We are willing to bear the costs of the improvements but the trees invasive root system and messy droppings do not warrant such an • investment. Any lawn or sprinkler system that is installed is bound to be ruined in a very short time. The trees are also a liability to the City due to the fact that, to remain healthy and safe, these trees need to be trimmed every year. The City is only trimming these trees once every three,or four years. The branches of these trees are constantly falling on the roadway and sidewalk. * *We are supporters of a beautiful city and have donated trees from our site to the City. * *We have kept a mature tree on the site. * *We plan to install more trees on the site with the landscaping plan. * *These are the only trees along Cliff Drive in the parkway. All others have been removed. (Except for one very sick pepper tree down the road that the owner hacks beyond recognition). * *These trees are considered only 40% healthy. Please note the photos and recognize we are long -term residents trying to make a better environment for all citizens. Don and Sandra Ayres