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HomeMy WebLinkAbout11/2/1999 - Agenda Packetlu- : ; h4wil- COMMISSION Meetings November 2, 1999 *,IRDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) • October 5, 1999 CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Tuesday, November 2, 1999 - 7pm City Council Chambers AGENDA PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are Limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -4) are considered by the Commission to be routine and will all.be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. 1. Correspondence - Kathy Harrison, October 18, 1999 (Item 1) 2. Park and Tree Division (Item 2) Report of Park and Tree Division during October and upcoming projects in November. Community Services (Item 3) Report of activities of Recreation 8 Senior Services during October and upcoming activities in November. 4. Tree Donation (Item 4) Accept donation of one Tipu Tree from Bette Moses at Grant Howald Park. DISCUSSION ITEMS 5. MarinaPark (Item 5) Verbal report on MarinaPark by Dave Kiff, Deputy City Manager. 6. Donation of Shade Structure at Buffalo Hills Park (Item 6) Accept donation of shade structure from Harbor View Community Association to be installed at Buffalo Hills Park. 7. Joint Commission Meeting with Costa Mesa (Item 7) Discussion of agenda for November 10, 1999 meeting. B. Citywide Street Tree List (Item 8) Discussion/ approval of revisions to Citywide Street Tree List. 9. Preliminary Review of FY 2000/01 Capital Improvement Projects (Item 9) Discussion /approval of preliminary Capital Improvements Projects for FY 2000/01. 10. Subcommittees Reports • Budget • Community Services Award • Oasis Liaison • Park it Open Space • Beach Tree UTURE AGENDA ITEMS ` Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT ' CITY OF NEWPORT BEACH Parks, Beaches It Recreation Commission Regular. Meeting October 5, 1999 - 7pm CONVENED AT 7pm ROLL CALL Present: Beek, Franklin, Mcfarland, Pfaff, Sinclair, Skoro, Tobin Staff Present: LaDonna Kienitz, Community Services Director /City Librarian David E. Niederhaus, General Services Director Andrea McGuire, Acting Senior Recreation Manager Celeste Jardine -Haug, Senior Services Manager Teri Craig, Admin Assistant APPROVAL OF MINUTES Motion by Commissioner Skoro to approve the minutes of September 7, 1999. Motion carried by acclamation. PUBLIC COMMENTS None CONSENT CALENDAR 1. Correspondence - Correspondence from Tom Hyans, September 28, 1999, received and acknowledged. The following correspondence was received after the agenda was posted and acknowledged: from James Hanley, September 30,1999; Tim Hogan, October 1, 1999; and to Kathy Harrison, Chair, Arts Commission, October 5, 1999. 2. Park Ft Tree Division 3. Community Services Items removed from Consent Calendar 4. Donation of Shade Structure at Buffalo Hills Park — Director Niederhaus asked that this item be continued for 30 days as he has not had time to meet with the Association to discuss the donation with them. Chair Beek stated that it would be continued until November. 5. Bench Donation - Commissioner Skoro stated that he would like to thank Mr. and .Mrs. so Niederhaus for their generous donation and stated that the benches should blend in well. 6. Bench Donation - Director Niederhaus stated that two additional letters had been "received stating that a bench at 11a' Street and West Oceanfront in their opinion would Itz Parks, Beaches & Recreation Commission Regular Meeting _ { October 5, 1999 R Page 2 be a nuisance. Director Niederhaus stated that staff still recommends that the bench be located at this location and that approximately 60 letters were sent out to homeowners and that only two were received in opposition. Commissioner Macfarland asked why the bench at 19th Street had been removed. Director Niederhaus stated that he had no memory of a bench, at that location. Commissioner Tobin asked if a trash receptacle would be located near the bench. Director Niederhaus stated yes. Chair Beek opened the public hearine Bob Wilhelm, 1036 W. Oceanfront, stated that the bench would be located directly in front of his house. He stated that he did not completely object to a bench being located there except that with the bench, a trash receptacle would be need and there are already an inordinate amount of signs located on the light post. He suggested that the bench be located at 14th Street. He also stated that he would be willing to support a different design of trashcans. 40 Tom, Hyans, 217 19th Street, President, Newport Central Community Association, stated that their job was community advocacy between the two piers. He stated that a study session should be scheduled to discuss the problems between these two areas. He stated that he was against a bench, because they attract nuisances. He also noted that the bench at 19th Street was removed because of transients, dope selling, etc. 'He stated that having benches becomes a gathering place. Mr. Hyans noted that he is representing the entire Association, and therefore there are many more than just two people that are against placing a bench at that location. He suggested that Mr. Et Mrs. Reinhard donate the money for the bench to the Newport Elementary School Plaque Association. Betty Hogan, 1100 W. Oceanfront, stated that she ,has lived there for 30 years and that the bench would be located right next to her bedroom window. She urged the Commission to deny the request of a bench at that location. Chair Beek closed the Public Hearing Motion by Commissioner Pfaff to deny the request of Mr. Et Mrs. Reinhard to place a bench at 11th Street and West Oceanfront. Motion carried by the following vote: Aye: Beek, Franklin, Macfarland, Pfaff, Tobin Nay: Sinclair, Skoro 191 Parks, Beaches & Recreation Commission Regular Meeting October 5, 1999 Page 3 DlsscussloN ITEMS 7. Support Services of the Friends of OASIS - Director Kienitz stated that since there had been considerable press regarding the Costa Mesa Senior Center fundraising in Newport Beach it seemed appropriate to review the work of both the Newport Beach Senior Center, OASIS and of the Friends of OASIS. Celeste Jardine Haug, Senior Services Manager, introduced Anna Jean Sweet, President of the Friend of OASIS. Ms. Haug stated that the Center is a 501(C)3 non - profit organization. it has a 21- member board, many committees, and 300 volunteers that work in the travel office, gift shop, the kitchen, and other activities, etc. She stated that the OASIS budget this year is $238,000, all privately raised. Fundraising is done primarily within their membership. She noted that the Gazebo in the garden was recently rededicated. Commission Skoro stated that Senior Services Manager Haug and her staff should be commended for a cost efficient operation and for the overall success of the center. Chair Beek stated that Mr. Glover needed to leave and therefore, hearing no objection, item 9 would be taken out of order. 9. Castaways Park Planting Plan, Phase I - Chair Beek reminded the Commission that they had been given the plant palette and that the committee would like their approval to go forward with the planting. Director Niederhaus stated that Mr. Glover had been able to raise $5,000 and that the City was prepared to match that effort. Mr. Glover stated that a proposal would go to the California Conservancy in about six months to help fund all the phases of the project. He also stated that the Commission should commend Jan Vandersloot for his personal devotion to the project. Commissioner Tobin stated that it appears that bicycles are cutting through different past of the park and that animals are allowed to run free off leash. Director Niederhaus stated that he would alert Animal Control and he will ask the Castaways Association to install doggie nuisance bags. Chair Beek opened the Public Hearing. Hearing no comments, the Public Hearing was closed. Motion by Commissioner Skoro to approve phase of the planting plan for Castaway Park. Motion carried by acclamation. Parks, Beaches & Recreation Commission E Regular Meeting L October 5, 1999 Page 4 8. Corona del Mar Reforestation, Phase III - Director Niederhaus stated that this request is asking for approval on two items; first to to approve the reforestation (Phase III) request involving the removal of 36 Ficus trees along the north side of the Coast Highway in Corona del Mar to be replaced by King Palms and Hong Kong Orchid trees; and second, to accept a donation of $35;000 from the Corona del Mar Business Improvement District for Reforestation (Phase III) on East Coast Highway, and direct staff to request a budget amendment from the City Council for the balance of the project cost. Commissioner Skoro stated that the trees are just now starting to look good, and that the City should take over the responsibility of the streets and sidewalks from Caltrans. Director Niederhaus stated that staff are planning to meet with Caltrans, but that any decision would take *more time. Chair Beek opened the Public Hearing Wade Roberts, Director, Sherman Gardens, endorsed the reforestation as it will ultimately make the village more beautiful. He strongly urged taking control from Caltrans. Don Glasgow, Corona del Mar Business Improvement District, stated that the schedule needs to be kept so that it will be done before the Christmas Walk. 40 Chair Beek closed the Public Hearing Motion by 'Commissioner Skoro to approve the reforestation (Phase III) request; to accept a donation of $35,000 from the Corona detUar Business Improvement District for Reforestation (Phase III) on East Coast Highway; and to direct staff to request a budget amendment from the City Council for the balance of the project cost. Motion carried by acclamation. 10. Subcommittee Reports Budget - Commissioner Skoro asked staff to come up with a list of projects that the Commission can help to support. Director Kienitz stated that a facility assessment will be provided to City Council sometime in November. Commissioners will be notified so they can attend. Community Services Award - Nothing to report. Liaison with Oasis - Nothing to report. Park Ft Open Space - Chair Beek stated that technical documents are still being written before the Bonita Canyon Sports Park project can go out to bid, anticipated in January 2000. Nine to ten months are required for construction. Commissioner Skoro asked staff to invite Deputy City Manager Dave Kiff to attend the next meeting to report on MarinaPark. Beach Preservation - Nothing to report. Tree - Chair Beek stated that two public meetings had been held and that the Street Tree Redesignation will come to the Commission in November for their approval; the G -1 Policy, possibly in December. Commissioner Skoro asked if the draft copy of the policy could be forwarded to the commission prior to that meeting. 0 40 Parks, Beaches & Recreation Commission Regular Meeting October 5, 1999 Page 5 DAF 1 Director Kienitz announced that Andrea McGuire had been appointed as Senior Recreation Manager, effective October 9, 1999. Manager McGuire reminded the Commission that the facility inspection forms are due at the November meeting and that a joint commission meeting with Costa Mesa would be scheduled for the first or second week of November. FUTURE AGENDA ITEMS MarinaPark Shade Structure at Buffalo Hills Park Redesignation of Street Trees ADJOURNMENT- 8:45pm SUBMITTED BY: TERI CRAIG, COMMUNITY SERVICES ADMINISTRATIVE ASSISTANT 3 46 >q of Newport Beach OMMUNITY SERVICES October 18, 1999 ARTS k CULTURAL SERVICES P.O. BOX 1768, 3300 NEWPORT BLVD. NEWPORT BEACH, CA 92638.8915 Ms. Pat Beek, Chair Parks, Beaches and Recreation Commission -, City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 Dear Pat: Nod z, ta��q PHONE 949. 717.3870 FAX 949. 640.5681 The Arts Commission is in receipt of your letter and photos of the bench selected to be used at Castaways Park. We understand that City policy G -5 states that it shall be the ultimate responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design and placement of city-owned benches on city property. However, given the fad that the Art's Commission worked very hard two years ago to develop acceptable design standards for city benches, we feel that it would have been appropriate to consult us prior to the purchase and installation of the Castaways benches. In the future we would like to be included in the process before a selection is made. Sincerely, �, w Kathleen Harrison Chair, Newport Beach Arts Commission N 49 PB &R Commission Agenda Item No.� November 2, 1999 General Services Department Parks and Trees Divisions October 1999 Activities Report Park Division Activities 1. Staff continued coordinating construction projects regarding Bonita Canyon Park, the two Gateway Parks, Grant Howald Park Ballfield Renovation Project, Seashore Street End Improvement Project, and the Irvine Avenue Median Improvement Project with the Public Works Department. 2. Staff completed irrigation renovation and plant replacements at various sites. 3. Staff continued working' with the Public Works Department on the contract replacement of deteriorated walkways in Eastbluff Park. 4. The construction of the two Gateway Parks has commenced. Staff will provide Public Works assistance relative to irrigation and landscape inspections. 5. Several Park and Trees Division staff attended the annual Landscape and Equipment Show held at the Orange County Fairgrounds. This exposure keeps staff abreast of new equipment and technology within the industry. 6. The Governor signed a Bill to provide funding to eradicate the Red Imported Fire Ant in California (RIFA). The State will notify staff as to the specific funding that the City will receive as part of the Bill. Staff will appraise the Commission once funding has been identified and the action plan that will be implemented. Additionally, attached is a copy of the latest RIFA locations in the City. Upcoming Activities for November 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones and Arches Mitigation Sites in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents by contract services. 4. Staff will perform irrigation and turf renovations at various City facilities. pal -4 Tree Division Activities During the month of October 892 trees were trimmed, 40 trees were scheduled for removal (Corona del Mar Reforestation), 64 trees were planted or scheduled for planting, 5 emergency calls were responded to regarding trees and the Urban Forester received 202 tree maintenance requests. 1. The City tree- trimming contractor, West Coast Arborists, completed work within the Corona del Mar and Buffalo Hills areas. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the General Services Department Concrete Supervisor and the Public Works Inspector. This involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The forty trees scheduled for removal along East Coast Highway will be replaced with King Palms and Hong Kong Orchids as the final phase of the CdM Reforestation project. This will complete the three phases of the reforestation project, which was a joint effort between the Corona del Mar Business Improvement District and the City. 40 4. The City's annual tree trimming of selected palm and coral trees Citywide is near completion in anticipation of the winter storms. Very respectfully, Mo G. Lomeli Park and Trees Maintenance Superintendent MGL /pw Attachment 0 .± IE 0 � 2 � 7 O ;A Q k ( [ ) § ./ � 62 ;§ §( \ { §5 2[2 ]) ! §q ) {k§ k )k§ \/ k kk2 0 / / \ & o z z z ! c ƒ � � \ ^ ƒ e \ k i § \ § § k \ \ ƒ � ° \ ! 2 \ al m . k k § m R ;A 0 (item 3) November 2, 1999 COMMUNITY SERVICES DEPARTMENT Arts a Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report Reports on the activities of the Recreation and.Senior Services Divisions for the past month are enclosed. Both divisions presented a full range of fall activities for the residents of the community. /% (Item 3) November 2, 1999 Page z COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Acting Senior Recreation Manager Re: Recreation Division Monthly Activities Report Classes/ Instruction - The winter Newport Navigator has gone to press and will be distributed the first week in December. Contract Classes - The Recreation Division hosted a reception for contract instructors on Wednesday, October 27, at Bonita Creek Community Center. This is the second year for the event, which provides an opportunity for staff to recognize instructors for their hard work and dedication. It also enables instructors to meet each other and share new ideas. Three instructors will be honored for teaching classes in Newport Beach for 20 years: Sally Stanton, Fitness Robert Conrad, Acting Mimi Sharon Stein, Painting Two retiring instructors will be honored: Dianne Schiller, Dance Fletcher Olson, Sailing The Community Services Department contracts with over 70 instructors, providing more than 2000 classes each year. Newport Navigator Goes National - The City of Newport Beach was honored to have the cover of the 1998 fall Newport Navigator featured on the cover of Marketing Recreation Classes. This is a monthly national publication of Learning Resources Network (LERN), an organization dedicated to class program development, customer service, consulting and marketing resources for organizations that plan lifelong learning programs. A copy is attached. Aquatics - During the past month attendance at lap swim totaled 735. The warm weather has kept attendance above average. Sales of punch passes and annual passes have slowed as is usual for this season. Fall is the water polo season, resulting in maximum - shared use with the high school at Marian Bergeson Aquatic Center. /a-- (Item 3) November 2, 1999 Page 3 Youth Programs Youth Flag Football - The City Tournament for the youth flag football program begins Thursday, November 4. The league consists of 182 participants on 19 teams. Games are played every Thursday and Friday afternoons at Grant Howald Park. The winner of the City Tournament will advance to the OCMAA (Orange County Municipal Athletic Association) tournament in Costa Mesa. Peewee Flag Football- The Pee -Week flag football clinic is winding down with the final clinics on November 5 and 12. Thirty boys and girls in grades 1 and' 2 are registered in this year's clinic. During the last two weeks the participants will scrimmage, utilizing their skills that they have learned in the first 5 weeks. The scrimmages will be held at Bonita Creek Park. Facilities — A budget transfer was approved on October 25 to install new light fixtures on two poles on Lincoln Field no.1 to alleviate glare across San Joaquin Hills Drive. The new fixtures, 18 in all, will be the same as those recently installed on Lincoln Field no. 2 and at Grant Howald Park. Installation is tentatively scheduled for November 22 -24. Funds to finish the project and replace the remaining fixtures will be requested in the FY 2000/01 Capital Improvements Budget. Staff is working with General Services and the Public Works Departments to remove exterior architectural beams at the Newport Beach Theater Arts Center that have been severely compromised by water damage, termites and dry rot. Beams will be replaced to preserve the look of the building exterior. The planter area will also be replaced after the building is water sealed below ground level to prevent water seepage. Work on construction drawings for Bonita Canyon Sports Park are progressing. Mike Sinacori, Project Manager, Public Works Department, anticipates that bid documents will be ready in January. Special Event - The- 10th annual Halloween Extravaganza was held Friday afternoon, October 29, at Grant Howald Park. The event was free to the public and included interactive games, activities, a bounce house with a slide and climbing wall, and the annual costume contest. The event was co- sponsored by the Newport- Balboa Rotary Club. Reminders • The Youth Sports Commission Meeting for spring field allocations will be held on Thursday December 9 at 6pm in the Council Conference Room at. City Hall. The Joint Commission Meeting with Newport Beach and Costa Mesa is scheduled for Wednesday November 10 at 6pm at Oasis Senior Center Room 1AB. 13 p J I J 7 Jl� 1 I Ile :•! +✓ I '� �, l J \ 1� 717 n�V��Ij' '• tfjp? j 2 1 j1 J.. .Mal 1 ii J ,��. L .� 7_f� �'��.?�q�; : +1+t:1 � r, r a,�,T �o � )7n,1 J,_� -(� � . '_".�?yMa' � "flr ° •r]�ii�•.�.. .. ; 1 }.gyp) /i�l `AiJA r, IFj(�(Pi (�)+ti� J r• i '� 71, , J J. I 1'.. to 1.• .,y Slw I.ZT� /' A:tai y� Id,(f I.J. °�i5'R>� +� 'AA }L ,1J \A 1 I '• J ILA vita. i ys�o , 7 �. 1 el ' �. • � lS �{f� /' Z�ti�P�r,•"'$,.. �J.'' Y�1f' .k `Z.t6 A��41�E f 7 % "< sirr J 1,4r •.•l '-5.,fi�` }jf•i�j +� ARi�fr i'. •.. J a F 1 9 .. t .1 J y 4.i J�� i •n� �IT'r 'i+' llrr 1 .. ' I 1 ll •� °i v 'rl , ,'/ 1. .r. i 1 �,:.. ti ;k I �• ,'t � , 4 '•• 1 1 I 1� f •tL a ' � ' 7 Y' ' (nl(r VV tJlo f4X.`'J:J Ii + 1 1 ..::. r, y 1 1 , . .J 1{ I 1 , fi'� }�Ifl'i I I 1 t i :S11�I�r��' i ;• � 1T' ' "•t iNi v � 1 i •r i I , (Item 3) November 2,1999 Page n COMMUNITY SERVICES DEPARTMENT Arts 8 Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report Rummage Sale a Success - The Friends of OASIS held their annual Rummage sale on October 16 a 17. Approximately 50 volunteers worked for one month prior to the sale, sorting and pricing. The sale was a major success with profits totaling $14,000. This sale produced revenue to date and was the most organized. Congratulations are due to the volunteer efforts of chairpersons Sheila HatcheR and Pat Jones, who worked 40 hours each week for the past month. Recreational Programs - September brought a big increase in numbers of participants during the Fall Quarter. New and returning classes include computer classes, Tai Chi Chih, Chair Exercise, World Geography, Ceramics, Ballroom Dance and classes from UCI Life Long Academy of Learning. Because of the hot weather, the water aerobics class has remained at a high level of participation. Two classes are held each Tuesday and Thursday at the Dunes, led by a volunteer, with an average of 90 participants daily. Flu Shot Clinic a Resource Expo - The annual flu shot and Resource Fair was held on October 8 with 685 shots administered; 300 participants were not served for lack of serum. The serum is provided free of charge by the County Health Department which assign, ed the amount. Staff was able to provide assistance by providing a referral list to other clinics. The Resource Fair successfully provided 36 vendor tables for information on many areas of interests to seniors. Table space was provided to vendors for $75. Gazebo Dedication - Thanks to the many donations in memory of Grant Howald, the Friends' of OASIS were able to rebuild the garden gazebo. It was dedicated in the name of Grant and Inez Howald, honored for being founding members of OASIS. New Membership Tea - The Friends of OASIS organized an afternoon tea through their volunteer leadership. New members 'for the past three months were invited by personal invitation. Approximately 50 new members attended. Many board members and the staff were available to provide information. This event succeeded in making the members feel more welcome. /L� 40 (Item 3) November 2, 1999 Page s OASIS SENIOR CENTER PARTICIPANTS ATTENDING 8,503 CUSTOMERS RECREATIONAL CLASSES 4,191 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,786 CUSTOMERS Includes: Another Passage 6 Pasadena Historical Includes: Blood Pressure 77 Housing counseling 47 Braille 39 Information /Referral 1,145 Counseling 71 Legal Assistance 3 Eldercare 0 Senior Assessment(hrs) 40 Employment 25 Telephone Reassurance 320 HICAP 5 Visual Screening 8 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 677 Shuttle 390 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Pasadena Historical Includes: Kitchen & Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors Pres/VP Treasurer General Membership PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Lawrence Welk 23 Pasadena Historical 26 Soar wt, the Angels 44 ATTENDEES TO MEETINGS AT OASIS Board of Directors 18 Newsletter Collating 14 General Membership 78 1,067 CUSTOMERS 1,213 CUSTOMERS 1,566.50 HOURS ( "equiv. to 10 full-time employees) 136 CUSTOMERS Long Trips Laughlin /River Palms 43 110 PERSONS t' 4 L PB &R Commission Agenda Item No. 4 November 2, 1999 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Tree Donation Recommendation To accept one Tipu Tree (Tipuana tipu) donation and plaque from Ms. Bette Moses that will be planted at Grant Howald Park. Additionally, that the verbiage and size of the donor plaque conforms to City Council Policy G -5, (Attachment A). Discussion Staff received an inquiry from Ms. Bette Moses regarding a proposed tree donation for Grant Howald Park. Subsequently, the donor submitted a letter dated November 15, 1999 requesting the approval of one tree donation (Attachment B). Staff feels that the 24" box tree donation would enhance the park. The size and verbiage of the donor plaque will conform to the City Council Policy G -5, 2" x 6 ". Ms. Moses has received a copy of this report and a notice of the November 2 Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus DEN/MGL /pw so Attachments: A. City Council Policy G' -5 B. Letter from Ms. Bette Moses a G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning. at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a Tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignat-ion. The factors, to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300'feet of placement and an endorsement fronn the humeowners assoclalioll, when allhlicable- ' /% G -5 Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 2 '8 FROM : DOLPHIN PROPERTIES 'FAX NO. : 6440146 Oct. 15 1999 01:41PM P1 go October 15, 1999 Mr. Marcelino e. Lomeli Park and Tree Superintendent 3300 Newport Boulevard Newport Beach, California 92658 -8915 Dear Mr. Lomeli, I wish to pursue with donating a tree to the City of Newport Beach. I would like to plant a 24" boxed Tipu tree for $195 and will provide a bronze plaque for donor recognition with verbiage per City Council policy. Please contact me if you have any questions at 720 -9900. Si.9c.erely, ? �j -Bette Moses Iq • 0 (Item 5) November 2, 1999 COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: MarinaPark Area The City is reviewing the use of the area which includes the Balboa Community Center, Las Arenas Park, Veterans Park, and MarinaPark, total area 10.71 acres. Dave Kiff, Deputy City Manager will provide an update for the Commission. In addition, Senior Recreation Manager Andrea McGuire has produced a review of the current City programmed activities at these sites. A copy of the commercial proposal presented to the City Council on October 25, is also enclosed. RE (Item 5) November 2, 1999 COMMUNITY SERVICES DEPARTMENT Arts ft Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Activities at Public Areas Surrounding MarinaPark This contains facilities which are a major part of the recreational programs of the City of Newport Beach. Public facilities includes on this site are: 4 Tennis Courts (2 Lighted) 1 Half Basketball Court • 1 Playground /tot lot Balboa Community Center 16th Street Sailing Base 18th Street Sailing Base Veteran's Memorial Park 0 . Girl Scout House, City property leased to the County Girl Scouts Council The following programs are dependent on one or more of these elements: The Youth Combination Sailing &t Tennis program uses 16th Street Sailing Base and the tennis courts at Las Arenas. This program attracts over 100 youngsters annually. The City keeps 3 Lido's and 2 catamarans at this location for this program. It is a very , popular program. The City of Newport Beach Sailing Program was recently asked to vacate its location at the OCC Sailing Base and is relocating to the 18th Street sailing base. This program teaches more than 100 city youth each year how to sail and enjoy the beautiful harbors of Newport Beach. The City will keep 14 Sabot sailboats at the 18th Street location as soon as the storage rack is built and installed. Boats at the 16th Street location are also used for an evening sailing program. Las Arenas Tennis Courts are used for Youth and Adult Tennis Lessons. The very popular Pee Wee tennis classes are held at Las Arenas. Overall over 60 residents of all ages are learning to play tennis each year on these courts. Balboa Community Center is used for dance and fitness classes as well as a variety of other classes throughout the year. Veteran's Memorial Park is used about 13 times per year for events and picnics. • The City's Bass Fishing Camp for children uses that park as a base for class and Youth Flag Football holds practices on this site. Kh 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER October 25, 1999 Study Session Item? TO: Honorable Mayor and City.Council FROM: Homer Bludau, City Manager SUBJECT: Marinapark Hotel Proposal BACKGROUND The City's Marinapark property consists of 10.71 acres between 15°i and 19th Streets, north of Balboa Boulevard. Portions of the property are leased to the Marinapark Mobile Home Park, the American Legion, the Girl Scout House, and the Balboa Community Center, which houses the Power Squadron. All the leases will expire on March 31, 2000. 0 Status of Leases The mobile home park has been a tenant since 1955. It currently pays the City approximately $550,000 per year. The current lease was signed in 1985, and contains the following language that acknowledges the City's intent to convert the mobile home park to another use at the end of the lease. These provisions were included in response to the 1972 Parks, Beaches and Recreation Commission's recommendation that the property be converted to public use, for consistency with the City's Tidelands Trust Agreement, among other reasons. SECTIOND. The City Council presently intends to convert Marinapark to a public recreation area upon expiration of the lease. SECTIONE. The City Council finds that it is in the best interests of the City of Newport Beach to enter into this Lease because Lessees have agreed that City has the right to convert Marinapark into a public recreation area upon the expiration of this Lease, or shortly thereafter, without payment of relocation benefits or other forms of assistance to persons displaced due to conversion. The American Legion originally purchased a site at 10' Street from the City in 1924. The City's extension of'Bay Avenue in 1930 made that site too small for the Legion Hall, and the current site has been leased from the City since 1940. The American Legion currently pays the City approximately $105,000 per year. Following City Council direction, staff has been negotiating a • lease extension with the American Legion. A one -year extension is on the Council agenda for October 25, 1999. �—M City Council Policy on Income Property APR City Council Policy F -7, which guides the City's management of income property, is attached for Council reference. The thrust of this policy is to ensure that the City receives fair market value for the highest and best use of its property. It provides for fair market value analysis and appraisals prior to property transactions, and: the use of an open bid or proposal process whenever possible: Pursuant to this policy, a Marinapark Revenue Study was presented to the City Council Finance Committee and the full City Council in August 1997. The study showed that hotel and single family residential development would generate the most revenue for the City. After reviewing the study, the Council authorized staff to begin negotiations with the American Legion to renew their lease at market rates. The Council also directed staff to prepare a request for proposals (RFP) for development of the property, excluding the American Legion site. The Finance Committee was authorized to review and approve the RFP, and existing lessees were to be given the opportunity to respond to the RFP. The Council also directed staff to request that the State Lands Commission review the City's tidelands' boundary report from Boundaries Unlimited, confirni the status of the Marinapark Mobile Home Park use, and provide advice on the City's responsibilities as trustee of public tidelands. The RFP was not to be distributed until the City received a response from the State Lands Commission. Staff brought a recommendation to use a two -step developer selection process, a request for qualifications (RFQ) followed by a request for proposals from qualified developers, to the Finance Committee in October 1997. The Committee approved the process, and made some revisions to the draft RFQ that also was presented at that meeting. Nothing further was done with the RFQ, pending a response from the State Lands Commission. Status of Tidelands Boundary Determination On February 22, 1999, the City Council directed staff to send a letter (copy attached) to the State Lands Commission urging the Commission to declare that the Marinapark property is "uplands" rather than tidelands. An uplands designation would give the City the maximum discretion over the future -use of the land, since a residential use would be as appropriate for the site as a commercial or other visitor - serving use. Despite relatively frequent calls from the City to the Commission, Commission staff has not yet made a formal determination as to the boundary, and has given no indication as to when such an opinion may be forthcoming. HOTEL DEVELOPMENT-PROPOSAL Background The Economic Development Committee (EDC) established hotel development as one of its priorities -in March 1998, and appointed a subcommittee to work in this area. The subcommittee developed a list of potential hotel development sites, and began to contact property owners to • determine their interest in such development as well as the need for City incentives to facilitate hotel development. The Marinapark site rose to the top of the list as the most feasible site. The subcommittee chairman, Stephen . Sutherland, is in the hotel development business, and Page2 c�-3 undertook preliminary design work and contact with potential investors and operators on a volunteer basis. The EDC received a presentation on his development concept at their meeting of August 25, 1999, and unanimously recommended that the City Council consider a proposal of this concept. The attached proposal from Sutherland Talla Hospitality has been submitted for Council consideration. Proposal Description The proposal is for a 156 -room resort hotel, using all of the property except the Girl Scout House. Hotel amenities would include limited meeting spaces, two restaurants, a bar, retail space, a swimming pool, and eight tennis courts. The tennis courts would be available to Newport Beach residents as well as hotel guests; the beach would remain open to the public, and a new public park would be developed at the west (15th Street) end of the property. The marina would be redeveloped for yachts in transit and local boaters to tie up, and two yachts would be available as hotel guestrooms. A lease of 60 years is proposed, with payments of $800,000 in the first two years, $1,200,000 in the third year, and $1,400,000 in years four through ten. Subsequent rent increases would occur every ten years, based on CPI.. All development is to be at the developer's expense, although concessions on City fees are requested. The proposal includes relocation of the American Legion, up to $500,000. The income from guestrooms is projected to be approximately $13.6 million per year, which would generate $1,224,000 in transit occupancy tax. Food and beverage revenue is projected to be approximately $4.6 million per year, which would generate $46,000 in sales tax. There are a number of approaches the City Council could take in responding to the hotel proposal for Marinapark. 1. Indicate no interest in a hotel on Marinapark. If there is no interest in a hotel on this site, staff believes the Council should make that known to the community and to potential developers. 2. Analyze and consider Sutherland Talla proposal. If the Council is interested in the current proposal, they could direct staff to analyze its feasibility and potential benefits to the City, and provide a report for consideration at a regular Council meeting. 3. Request proposals from other lessees. This would provide an opportunity for other tenants, especially the American Legion, to make long -term proposals for use of all or a portion of the site. N15'3. d7 Ut 4. Request hotel proposals from other potential developers. Receiving proposals from other potential developers would provide the Council with alternatives to compare. 5. Request proposals or statements of qualifications from any interested developers. This would be similar to the CounciPs direction in 1997. Responses to an RFP or RFQ would give the City an indication of the market possibilities for the site, and more options with regard to future use of the property. 6. Wait for State Lands Commission determination. This, too, would be similar to the CounciPs direction in 1997. A determination on the tidelands /uplands boundary would-provide the City with more specific information on the potential future uses of the property, and could present an opportunity for a broader range of uses to be considered. Attachments: City Council Policy F -7 Letter to State Lands Commission • Sutherland Talla Hospitality proposal P e4��- 0) F -7 INCOME PROPERTY The City owns and manages an extensive and valuable assortment of property including streets, parks, beaches, public buildings and service facilities. The City also owns and operates a yacht basin, a mobile home park, a luxury residential development and various other income properties. Most of the income property is tidelands, filled tidelands or waterfront. Unencumbered fee value of income property is estimated at upwards of one hundred million dollars, and income typically contributes ten percent of all City revenues. ! As owner of property, the City is the steward of a public trust, and state law requires the City to maximize its returns or be subject to a charge of making a gift of public funds. Nevertheless, the City Council recognizes the importance of this property not only as a revenue generator, but also as a means to provide otherwise unfeasible uses and facilities to benefit the community. In managing its property, the City will continually evaluate the potential of all City owned property to produce revenue. This may include leasing unused land, renting vacant space, and establishing concessions in recreation areas or other similar techniques. The City Council will evaluate the appropriateness of establishing new income properties using sound business principals and after receiving input from neighbors and users. The policy of the City Council is that income property be managed in accordance with the following: . A. Whenever a lease, management contract, concession, sale or similar action regarding income property is considered• by the City, an analysis shall be conducted to determine the maximum or open market value of the property: This analysis shall be conducted using appraisals or other techniques to determine the highest and best use bf the property and the highest value of the property. B. All negotiations regarding the lease, management contract, concession, sale or similar action regarding income property shall include review of an appraisal or analysis of the use being considered for the property conducted by a reputable and .independent professional appraiser, real estate consultant or business consultant. 1 F -7 C. The City shall seek, whenever practical and financially advantageous, to operate or manage all property and facilities directly with City staff or contractors. D. In all negotiations regarding the lease, management contract, concession, sale or similar action regarding a non - residential income property, the City shall seek revenue equivalent to the open market value of the highest and best use; and, whenever possible the City shall conduct an open bid or proposal process to' insure the highest financial return. E. Whenever less than the open market or appraised value is received or when an open bid process is not conducted, the City shall make specific findings setting forth the reasons thereof. Such findings may include but need not be limited to the following: 1. The City is prevented by tideland grants, Coastal Commission guidelines or other restrictions from selling the property or converting it to another use. 2. Redevelopment of the property would require excessive time, resources ^^ and costs which would outweigh other financial benefits. C 3. Converting, the property to another use or changing the manager, concessionaire or lessee of the property would result in excessive vacancy, relocation or severance costs, which would outweigh other financial benefits. 4. Converting residential property to another use or opening residential leases to competitive bid would create recompensable liabilities and other inequities for long -term residents. S. The property provides an essential or unique service to the community that might not otherwise be provided were full market value of the property be required. 6. The property serves to promote other goals of the City such as affordable housing, preservation of open space or marine related services. 2 .9-1 6) F -7 F. Generally, lengths of leases,. management contracts, concessions or similar agreements will be limited to the minimum necessary to meet market standards and will contain appropriate -reappraisal and inflation protection provisions. Also, all agreements shall contain provisions to assure complete audits periodically through their terms. G. All negotiations regarding the lease, management contract, concession, sale or similar action regarding income property shall be conducted by the City Manager or his designee under the direction of any appropriate City committees prior to consideration' by the City Council. H. To provide an accurate accounting of actual net revenues generated by the City's income property, all costs and charges directly attributable to the management of a specific income property shall be debited against the gross revenues collected on that property in the fiscal year the costs are incurred. Costs and charges include property repairs and maintenance, property appraisals, and consultant fees, as authorized by the City Council, City Manager or by this Income Property Policy. Adopted - July 27,1992 Amended -January 24,1994 Amended - February 27,1995 Amended - February 24,1997 Amended - May 26,1998 Formerly F -24 3 R, 0 CC March 18, 1999 Curtis Fossum; Senior Counsel STATE LANDS COMMISSION 100 Howe Avenue, Suite 100 -South Sacramento, CA, 95825 -8202 'RE: Marinapark Parcel 0 Dear Curtis: On February 22, 1999, the Newport Beach City Council reviewed information related to the appropriate line of mean high water on the Marinapark parcel. The City Council received the report from Boundaries Unlimited (Uzes Report) and material presented by the Marinapark lessees. The City Council, after consideration of the report and information and discussion of the issues, concluded (by a unanimous vote) that the evidence supports a tideland boundary consistent with the boundaries on the adjacent parcels. The City Council was persuaded that the judicial determination of the tideland boundaries on the adjacent parcels fairly reflected the then current line of mean high water. As you know, aerial photos depict a relatively straight shoreline between Marnapark and adjacent parcels well before the decisions in the Superior Court cases that adjudicated the boundaries on the adjacent parcels. The Council was also persuaded by the correspondence from Mr. Cuomo and the commitment of First American to issue a title policy confirming the line proposed by the lessees. Accordingly, the City Council indicated its support of the analysis and conclusions in the 'letter recently submitted to you on behalf of the Marinapark Homeowners Association. 0 The City Council is well aware of Mr. Uzes' credentials and experience in this area and those are the very reasons he was retained to express an opinion relative to the Madnapark parcel. While Mr. Uzes "recommends" use of the Finley Meander Survey as the basis for establishing the tidelands boundary, he readily admits that all surveys referenced in his report are flawed. The City Council, after reviewing the Uzes report, found the evidence in his report fell considerably short of the applicable legal standard for establishing tidelands boundaries. Accordingly, The City Council believes the appropriate tidelands boundary is a prolongation of the boundaries on the adjacent parcels and they are requesting a corresponding determination from the Commission. Sincerely, ROBERT H. BURNHAM, City Attorney 0 0 y/� � M " �f P /��r %/J'v 9' �gct�•J!�r- �'— ^....:.�..�c. �/� 7� 1'' '1 � y �r�•'•' /. �ri i ` i J / � •'�'..e. a .F�M'].ti •.�V i ° 1.2yt.�if t �. �i // ,��F�17w•IiS�� ��,y• % i� •y• 'J• :( n ( t ii: ilitx tom.{` •, Villi Aw �r wr R "A `. _.;f ti11i j i t!t /�" � ; fir. '�`l� �i� �: —; a • +) ■E Miil 7;'. rf t� %C �jjt I.t�Ait�ipl Usti. F' 'i�l/ic �. •t �'��'U j' •'~��ti�� � :� rr. • �,. �:.•.' yii LR^,: �;��•,IjjI a.•11 PTO .. = �; r t �.w •. I!1-1 - y i J �// �'`ii _ .. • - eta •• � / JAMW ! / MOTfL / /T i FsoRr � IiILL,4 �IOR£N7IN,4 YVv(9jRr8S4c�; C?41rFozNr4 A PYOp&ja.Ltc-th&CCty Of Newpart73eacl. 35- 0 0 0 TABLE OF CONTENTS PAGE 3 PAGES 4 - 7 PAGES 8 & 9 PAGE 10 PAGE 11 PAGE 12 PAGES 13 & 14 r PREFACE PROPOSAL PROJECTED INCOME ' FROM OPERATIONS EXISTING AREA BY USE SUMMARY PROPOSED CONCEPTUAL USE SITE PLAN TYPICAL GUESTROOM LAYOUTS CONCEPTUAL RENDERINGS ,33 �r (-.. • PREFACE Newport Beach is one of the finest beach communities in Southern California. Within a one our drive from West Los Angeles and the Los Angeles International Airport, it is blessed with pristine beaches and the beautiful Newport Harbor. The Harbor in Newport is ringed with numerous fine restaurants and elegant estates. World -class yachts add. to the enjoyment and scenery. Upscale boutiques and trendy restaurants lore residents and visitors alike to Newport Beach's Fashion Island Balboa Islands rustic architecture and quaint streets have been a draw for visitors for most of this century. With everything that Newport has, it is surprising that it lacks a single five star hotel or even a'true resort. With this,in mind, Sutherland Talla Hospitality is proposing to develop " HOTIEL RESORT' VILLA FIOREN77NA" a Five Star Resort to be located on city owned property on the Balboa Peninsula. Architecturally styled after the 1880 built Villa Fiorentina, located on Cap Ferrat, in Southern France, the proposal calls for a low density, low rise and high quality resort which will benefit the City and it's residents in many ways. Amenities of the resort include a full world class Spa to be operated by America's premier health club developer. The Spa will be open to Resort guest and residents of Newport Beach. A Racquet Club for tennis will be developed for the use of Resort guest and residents of Newport Beach. A Sailing Club and a Rowing Club (sculls) will be open to Resort guest and residents of Newport Beach. The new Marina will be designed to accommodate "Yachts in Transit" for the use of Yachtsmen from ports worldwide. Guest docks will be available for local boaters to "tie -up" and visit the hotel's facilities. A new and extended Boardwalk will run along the waterfront from 15`h Street to I Street and be open to the public. The largest benefits to the community however will come from two specific items. First is the revenue that the Resort will generate for the city. With the income from the ground lease and the revenue from the Transit Occupancy Tax (based on room sales projected at $13,579,825.00 annually) the city's revenue is expected to be in excess of $2,800,000.00 per year. This does not take into account revenue from state sales tax shares from other. Resort sales nor the spin -off sales from area restaurants and retailers. Maybe the most important benefit from this project will be the impetus that it has on the quality of the Peninsula. A Resort of this quality can-be expected to be the "shot -in- the -arm" that the Peninsula needs. There may be avenues available that could be utilized to direct portions of the revenue generated by the Resort directly into improvements for the area. Never - the -less, the HOTEL / RESORT VILLAFIORENTINA will have a definite positive effect on the community and the City of Newport Beach. • 4500 Campus Drive, Suite 500, Newport Beach, CA 92660, (949) 757 -1662 Fax (949) 660 -1252 3T 0 October 14, 1999 Mr. Homer Bludau City Manager CITY OF NEWPORT BEACH 3300 Newport Blvd. Newport Beach, CA 92663 Re: DEVELOPMENT PROPOSAL — MARINA PARK SITE Dear Mr. Bludau: Following please find our proposal in behalf of my Design- Build- Finance group: Sutherland Talla Hospitality, hereinafter DEVELOPER, for the development of the MARINA PARK parcel, located on the North side of Balboa Blvd., between 15t` and 18th Streets in the City of Newport Beach. The major portions of the site relevant to this proposal include: the MARINA PARK TRAILER COURT, the AMERICAN LEGION POST, its related MARINA, DRY BOAT STORAGE and PARKING LOT included. The 15TH STREET PARK as well as the current PLAYGROUND will also be utilized for the development. From the list above, the PLAYGROUND as well as the 15TH STREET PARK- is proposed to be improved and relocated to the MUSEUM OFFICE site and to the 18d' Street end of the property respectively. In addition, the existing TENNIS COURTS will be redesigned with additional courts, corwerting it tv- a RACQUET CLUB for the use of resort guest and residents of Newport Beach. C� 3f ya Pa. 2 • THE PROPOSED PROJECT The proposal herein submitted to the City of Newport Beach by Developer is pursuant to the Conceptual Master Plan attached, and further described as follows: A. 156 guest room resort hotel, proposed to be operated by Regent International Hotels to be called Tait RE67EWNEWPORT BEACH. B. The guest rooms will be housed in eighteen Italian style villas. The resort's Lobby, Spa, Main Restaurant, Lobby Bar, Meeting Spaces (limited) Retail Spaces and Administrative Offices will all be located in a single structure on the North -East (15th Street) end of the property. A Speciality Restaurant (3,000 S.F.) is at the central area of the site overlooking the main pool. C. The extensive use of Walkways, Courtyards, Loggias, Water Fountains and Landscaping will be designed throughout the project D. The Marina will be re- developed to accommodate two restored vintage yachts to be added to the guest room count and sold as guest rooms. Additional boat slips for yachts in transit and for local'boaters to tie -up and visit the property will be made available. Seven to ten Finger Docks for Yachts up 80' LWL, will be constructed. There will be no Public Marina. E. A small sailing and rowing (sculls) club will also be located here and four "hospitality rooms" will be designed near the Marina for the use of visiting yachtsmen. F. Developer will have the right to dedicate up to twenty of the 156 guest rooms for Time Share or Fractional Ownership as long as the City's revenue from TOT-income is replenished. Developer's terms and conditions of the lease to the-City of Newport Beach are to include the following area by use summary. AMERICAN LEGION: 1.35 Acres' 15TH STREET PARK: 0.42 Acres PLAYGROUND: 0.30 Acres MUNICIPAL PARKING: 0.25 Acres • MARINA PARK TRAILER COURT: 4.27 Acres TOTAL: 6.59 Acres 0-�- • Pg.3 0 0 In addition, and as a part of the lease agreement, Developer shall have full use of the Marina off the American Legion property for the purpose of the construction of a Class ' A" Boat Docking Facility for Sailing and/or Power Vessels up to 80' LWL. The 15a` Street public docking facility is'not a part of this proposal. THE PROPOSED LEASE, TERMS & CONDITIONS: TERM: 60 Years PAYMENT DUE: Quarterly in advance LEASE AMOUNT: Years one & two $ 800,000.00 Year three $1,200,000:00 Years four — ten $1,400,000.00 CPI INCREASE: Every ten years based on the yearly CPI increase as published in the Wall Street Journal and not to exceed 2% per year. CONTINGENCY: Acceptable Developer's Market Feasibility Study. All agency' approvals. . FEE MORATORIUMS: Concessions toward City Permits, Bonds &Fee's to be negotiated. GENERAL TERMS & CONDITIONS: SITE CLEARANCE & DEMOLITION: GEO -TECH SURVEYS: CONSTRUCTION OF PUBLIC PARK: PLAYGROUND CONSTRUCTION: RELOCATION OF AMERICAN LEGION: REDEVELOPMENT OF TENNIS COURTS: By Developer By Developer By Developer / Maintenance & Insurance By City By Developer / Maintenance &Insurance By City By Developer, up to $500,000.00 Cost & Expenses By Developer, Insurance Rider by City for Public User's. Developer to pay 3� 10 Pg.4 Annual lease rate of $1.00. Developer to Maintain. On behalf of my development group, I am looking forward to the successful completion of this project, which in my opinion will bring exceptional fmancial, aesthetic as well as civic'benefits to our city. Sincerely, tephen . Sutherland Principal Partner 0 W Mom /RESORT SEPTEMBER 26,1999 REVENUE FROM GUESTROOM,S 110 Junior Suites x Average Daily hate $325.00 x 365 Days x 70% _ $'92134,125.00 40 Double Queens x Average Daily Rate $325.00 x 365 Days x 70 %= $ 3,321,500:00 6 Full Suites x Average Daily Rate $425.00 x 365 Days x 70%= $ 651,525.00 2 Vintage Yachts x Average Daily Rate $925.00 x 365 Days x 60 0/6= $ 472,671,) SUB -TOTAL GUESTROOM REVENUE $13,579,825.00 PROJECTED REVENUE FROM MARINA 10 Yachts In Transit x Average Rate $225.00 x 356 Days x 50 016= $ 57075.00 SUB -TOTAL MARINA REVENUE S 574,875.00 PROJECTED REVENUE FROM FOOD & BEVERAGE • (1-- 3� Pg.2 0 Main Restaurant $1,800,000.00 Speciality Restaurant $1,314,000.00 Room Service $ 500,000.00 Meetings & Banquets $ 5001000.00 Weddings & Events $ 500.000.00 SUB -TOTAL REVENUE FOOD & BEVERAGE $4,614,000.00 a PROJECTED REVENUE FROM SPA $1,000,000.00 TOTAL PROJECTED REVENUE FROM OPERATIONS $19,768,700.00 * Food & Beverage revenue projections are an estimate from the resorts proposed operator. 0 =u 1 r � m �,, g 1 '�s�8•cs Ou f Zy 7 Hcsr 1 q 0 O 1 W N m OZ 1 N a .' IL e a MM � a � 1 r � I r o , 7 I r a 1 X33 Oa HAS Hrar 1 al rQ f / 1 •i 1 1if f oc� /y f � � .L3g�yS / W I I � 0 M y/ 0 • • e p3 3 r' 2 3 WS • 0 I....... ... .. - ­j r� C, 14 J1ejikeir• b'G JaMerGurJ. (iirn�6"J Vt I N C O R P O RATED Rorr.L . RE09Rf or4mN a Urvaor Mrrtl =31rtCMF. • O"flMh .07r.191J1 Ml 1NR4ilR}rt 4500 CAMPUS OR., SUITE 500. 11P.WPORTBEACII. CA 93000 . PHONE: (940) 75,.W== F `I: 1949) 900.1351 � IIY � 1 — C•., /r i 4-P' 4.2. v v 'a TERRACE a A N 19. v I& 0 N < JR. SUIT X ;k f( x `h K TV. TV. WrOl ��� ' +ry DOUBLE-QUEEN r lL( 4K' F.. P wl - 7,1 WMA wP:'';• � 1�•'��'flf����, /i IIIIIf,�_... :P�� 'J Y•aCr. +;•,l• 'r. Illilr�li �r'���� A�:. �`y.,, rF� Y- I• Al ,t ` � _ �•/ F'tr.. •11 r1�, Vii' ,•iK i 1 r ;'•.�}� —� 4j'�Y :�� i:r �i i.l, ..., wtr'I• —���yI .•II�F ,• w� � ♦[.l. I:Gl� � f'. � �:;�1' �_ it ,•dais li>�. —�.: �J'�'� •f 'M � pr f I'll[ gw!q:ir. ♦• 'rte [ _, .I ii (1i em (n) • (Rgpir4 r COMMUNITY SERVICES DEPARTMENT Octobe 99 Arts Et Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Acting Senior Recreation Manager Re: Donation of Shade Structure at Buffalo Hills Park RECOMMENDATION That the City accept the donation and installation of a shade structure from the Harbor View Community Association and that the General Services Department install at 11 x 20 cement slab, a picnic table and a barbecue at the site. BACKGROUND A new playground was installed in August at Buffalo Hills Park at the south end of the park near the Harbor View Pool. The Association cooperated with the City of Newport Beach Community Services and General Services Departments and paid for the expansion • of the playground area and the rebuilding of the wall. As an extra amenity, the Association has proposed a shade structure be installed at their expense and the City of Newport Beach, General Services Department has proposed to install a picnic table and barbecue in an area adjacent to the playground. Attachments 0 *7 HARBOR VIEW COMMUNITY ASSOCIATION TOT LOT FUND 1701 PORT SHEFFIELD PLACE NEwpoRT BEACH, GA 92625 (949) 720.9401 September 23, 1999 Parks, Beach and Recreation Commission City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92658 Re: Buffalo Hills Park Dear Sirs: The Tot Lot Fund and the Harbor View Community would like to donate a 10' x 15' blue shade structure to be placed over the 1'V x 20' cement slab the City will be installing in . the Buffalo Hills Park. The shade structure we would like to donate will look exactly like the structures placed at the newly constructed Harbor View pool in Phase I. The similarity between the two will enhance the entire park area. Concern for our children's protection from the elements, as well as our own, have made these structures invaluable in the community. I have included the specifications for the shade structure for your review and approval. Our plans are to pay for the shade structure and it's installation entirely. Please contact me if you have any questions or additions to the community's request, (949) 719 -3636 work or (949) 720 -9401 home. Tim Hodges at Coast Recreation, is also available to answer any questions about the shade structure, (949) 553 -8065. Patrick M. DiGi coYno Harbor View Co unity Association Tot Lot Fund • Enclosure VFAj FROM : COAST REC INC PHONE NO. gFp- .y3 -99 11 =11 C.M $F{HLF 's � KUr• r Vrtc.+ • 9/3/99 TO': PAT DiGIACOMO FROM: COAST•RECREATION Sep. 21 1999 10:18RM P2 Q � Ila ,p� � a � ,• a r 1 ,7f . ,i ft iNG �� R •�.y •• i Gp � �dA33�� Hi Pat: Sorry this is not to readable -- if you have any questions please dive us a call. Thanks! j t •` q-� FROM : COAST REC INC PHONE NO. : Sep. 21 1999 10:17PM P1 PROPOSAL QUOTE TO:F'at biGlacomo ATTN: bate:9 /1/99 F.O.B.: Destination FREIGHT: Prepaid LEAD TIME :4 Weeks QUOTE GOOD UNTIL:60 Days NAME., Buffalo Hills Park TERMS:Net 30 Days CM:Newport Beach, CA FAX #: 720 -9684 WE ARE PLEASED TO SUBMIT THIS QUOTE TO SUPPLY THE FOLLOWING ITEMS: SHADE STRUCTURES ITEMS: i - Custom shade unit; 10'x 15'; 8' above ground w /white posts do blue fabric . Base plate (surface mount system) Materials: Less discount: Materials: Tax @7.75%: belvd Total: Factory installation: $1,595.00 100.00 $1,695:00 4 100:00> $1,595.00 123.61 $1,718.61 $ 650.00 * *PLEASE NOTE: Freight charges are included in the installation. .SIGNATURE BELOW ACCEPTING THIS PROPOSAL AND THE TERMS -SET FORTH WILL CONSTITUTE A PURCHASE ORDER: NAME: QUOTE PREPARED BY:Tim Hodges DATE: *SHIP TO: 50 • •IGNS, INC. , CoNCOc i. INC L HEREON �v J � vlll NPLCORDANcs TO O Mo T),TORN0 >41 - iAND'Bt �O�� YNOMN.. � I T <5c °I.4dQ'?f9R - THM HCME.: TOZTOVMaFYALL R19'fH- °RFSR?tn BIOS, cTOR 5RE c iNCLU ANY BOL epoZT AND OR pm0'(E•c -r 1'N PLi'G�• i IJL. p ^' !-; F 1 II �p �l ', a J �. •'H4r 91 - -a 0�1ti 13 E 206.4 INv. 2 to N ✓. p °, G` :off I I0� p u a e L ;• GAP 'c4 \ • i.•. a ,.,' : .: '1• '•�1 vd ' z a.19 RAVe v° - � /� q' tiY -' 1C 13 ; •.�,' axes f� •'��•• �;.� }ypLO .. •; PRO'(. 6 4 ', •204.97 T.W. xISTG . _ " gPM1 . 'IT. 0 9e TW. wy" R o- O' —.•' , -``" ._O•:►, .� Sow ?o; 6 '�' o ti, 9 =Dbe 12 L 12 \'• <� +�o �k -..-c '•'`'i,•y .�G m ,F%Y TP-D o704 L A W N n U COMMUNITY SERVICES DEPARTMENT Arts 8 Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission (Item 7) November 2, 1999 From: LaDonna Kienitz, Community Services Director /City Librarian Re: Joint Commission Meeting with Costa Mesa The joint meeting with the City of Costa Mesa Parks, Recreation Facilities and Parkways Commission is scheduled for November 10, 1999, 7pm, OASIS Senior Center. The Community Services office will assume the responsibility for preparing the agenda with discussion items proposed by this Commission and the Costa Mesa Commission. Newport Beach will also assume the responsibility for preparing the minutes after the meeting. • • 5 61— • PB &R Commission Agenda Item No._ November 2, 1999 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Citywide Street Tree List Recommendation To recommend approval of major revisions to the Citywide Street Tree List to the City Council. History The current City Designated Street Tree List was compiled more than 10 years ago • using arboricultural information available at that time. The list is now outdated in light of several factors; the introduction of new species, established problematic history of certain City trees, and an awareness and availability of new arboricultural techniques. Discussion Revisions to the attached List have been developed in collaboration with City staff, the City tree contractor (West Coast Arborists) and the Tree Sub - Committee of the Parks, Beaches, and Recreation Commission. Additionally, two public meetings were held to solicit comments on the proposed list. Staff mailed out 180 notices advising of the meetings to Homeowners Associations and advertisements were made in the local newspaper and on the local, cable television channel. The trees recommended for this List meet the following criteria: ♦ Trees with aesthetic appeal that visually integrate well with the characteristics of existing street trees. ♦ Trees with good resistance to disease and pests. • ♦ Trees with good soil and climate adaptability. 53 • ♦ Trees that do not damage hardscape. ♦ Trees that are suited to certain growth spaces. Also attached is a listing of the recommended street tree species that meet the above criteria (Attachment B) A presentation by Mr. Andy Trotter, of West Coast Arborists will explain the attached Street Tree Species Palette Review. The proposed List is meant to provide a concise, self - contained reference of approved street trees for use in public right -of -ways in the City of Newport Beach. The finished product is to be user friendly for residents, commercial property owners, contractors, landscape architects, and City staff. The proposed List, per the City Municipal Code 13.08.020, will be forwarded, after Commission concurrence, to the City Council for adoption by resolution. All homeowner associations, interested parties, and the Trees Sub - Committee of the Parks, Beaches, and Recreation Commission have received a copy of this • report and a notice of the November 2 meeting. Very respectfully, David E. Niederhaus DEN /MGL /pw Attachments A. Proposed Street Tree Designation List B. Recommended Street Tree Species C. Street Tree Species Palette Review • 54�- PB &R Commission Agenda Item_ `• November 2, 1999 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Preliminary Review of FY 00 -01 Capital Improvement Projects Recommendation Approve in concept the initial list of General Services Department proposed Capital Improvement Projects (FY 00 -01). Background The General Services Department staff has begun the preparation of the FY 00 -01 Capital Improvement Projects (CIP). CIP projects are due by the end of December to the Public Works Department. There is adequate opportunity to include input from the Commission on the current proposed projects as well as any additional projects that the Commission may want to propose. Staff intends to submit a reduced number of projects this year that meet higher priority requirements. Discussion The following preliminary Capital Improvement Projects are being submitted for your review and comments. A final list will be submitted to the Commission for the December 7, 1999 meeting. The projects are categorized and ranked as requested by the Public Works Department guidelines. Preliminary budget guidance directs us to anticipate normal levels of spending in FY 00 -01. Major projects requiring extensive funding have been segmented into several phases due to budgetary constraints. We anticipate City Council approval of only Category A (High Priority) projects and possibly some Category B items. Staff is prepared to respond to any interest by the Commission in additional projects. Very respectfully, David E. Niederhaus DEN/MGL /pw Attachments: A. CIP FY 00 -01 B. CIP Descriptions FY 00 -01 455 k • • • Capital Improvement Projects List (FY 00 -01) Project 1. Park Facility Improvement Fund 2. Street Tree Reforestation 3. Big Canyon Park Mitigation (Phase III) 4. Big Canyon Park Wetland Mitigation, (Phase In 5. Central Irrigation Computer System (Phase I) 6. Citywide Street Tree Survey (Phase II) 7. Castaways Park Planting Project (Phase I1) 8. San Miguel Park Irrigation Renovation 9. Park Asphalt Walk Replacements 10. Roadside Landscaping and Automated Irrigation (E. Coast Highway at Irvine Terrace). Category Amount A $165,000 A $75,000 A $40,000 A $20,000 A $45,000 A $20;000 B $30,000 B $20,000 B $40,000 C $75,000 Total: $530,000 L5 • LJ • Capital Improvement Project Descriptions (FY 00 -01) PROJECT 1. Park Facility Improvement Fund BUDGET $165,000 Projects for the improvement of parks and associated facilities generated by the, public, Commissioners, staff, and the City Council. These projects do not include any capital improvement to athletic fields, which is a separate fund. 2. Street Tree Reforestation $75,000 Removal and replacement of problem trees Citywide in conjunction with the Sidewalk Replacement Program. 3. Big Canyon Park Mitigation (Phase III) $409000 Removal of weeds and undesirable seedlings per a pre- approved mitigation plan with the State. 4. Big Canyon Park Wetland Mitigation. (Phase II) $209000 Removal of weeds and undesirable seedlings per a pre- approved mitigation plan with the State in a wetland area. 5. Central Irrigation Computer System (Phase 11 $45,000 Installation of one central computer to increase the efficiency of the irrigation distribution system throughout City parks systems. The eventual goal is to convert entire system over the next 5 years. Substantial water cost savings are anticipated. 6. Citywide Street Tree Survey (Phase II) $20,000 Phase II will complete the inventory begun in FY 98 -99 in Newport Heights. The update is a necessary maintenance feature for the City's tree database to provide for effective tree management and liability prevention. 7. Castaways Park Planting Project (Phase II) $30,000 The continuation of a planting project initiated in 1999. 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N 00 D p D rr0 z z A wm 000 A A A -�4 z O O O O A A O N A A 1 d d S N 0 y o m of m �' O T NN N A N N N ++ N N N A W O W N r11 O O O 0 O 0 O 0 O O 0 N 0 O 0 O 0 0 O O 0 W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 + 0 0 0 0 0 0 0 0 0 0 3 O W N O O N W O N O O A O N A N W tOT W N P C�II t0 O N O Cn CD m Cn w Ch CT Ch fT w w w w CA w W Cn w w CT Cr C11 m m W Ch N D 0 22 m� X m V ;u m H m —N O z z z r m r m A S z O 7J x w W ;1 ;1 O z L D m z z W w z O X 0 m o N a c N f�j Rl ° m D SI c N c N c to ,Z1 D c !n a W D° r D A°° (n m m Ap ° m m W �mi1 x �Ci�1 J( m O o Gz d o'a z j a N n Z g o 0 0 e) z -y� °ao m zz OTT Cl) m T o m mm zYc�L)0 oo6) WG)Q 5WT x mm aTWD� A A A c m m c c A Paz -{ i m m °'• 3 ci 3 y 3 E o TJ N •'7 j a j Z N N 6,e d 03 W N 3 N N ? 01 q W h '3i U) my 3 n Fn N O 0 D �AOOZC W 0 x 0 r=5"�.moz�oo 0 T z T A �= i T Ax ci N ocp�"pOm W T T 0 N zzY4 m m� y O O rt-lI o m m m v� 4i A� m ° .ZI c7 3 m W m m m D D m m T. m i W m -4 A D W m W m W r L1 x D x o r Z z D m w m D O= G) O m r�n D A p m Z ZZ r 3 z a O} 3 W x aO z c m r z a m r 0-1 Z � 5'c' i m z 3 M 3 A c 2 C O m m z p i OO -1 m A A z z mho m m A 0 n O m� m O m �b�m m m m�mm m 3 mm� �__ 22 '_ m° M mm m m m 9' va m m m m Recommended Street Tree Species Parkway Botanical Size Name CITY OF NEWPORT BEACH Common Name 02- Nov -99 Height/ Zonefsl Spread Tvne 21+ Acacia cognate 'Emerald, Cascade' River Wattle 8,9 & 13 -24 20/20 evergreen 21+ Arbutus unedo Strawberry Tree 8 -24 20/20 evergreen 21+ Archonto hoenix cunninghamiana King Palm 21 -24 40/20, evergreen 21+ Arecastrumromanzoflanum Queen Palm 12,13,15- 17,19 -2' 50/20 evergreen 2'+ Callistemon citrinus Lemon, Bottlebrush 8,9 & 12 -24 25/20 evergreen 21+ Chionanthus retusus Chinese Fringe Tree 2 -9 & 14 -24 20/15 deciduous 2'+ Edobotrya deflexa no fruit Bronze Lo uat 8 -24 25/25 evergreen 21+ Eucalyptus erythrocorys Red Cap Gum 18 -24 25/25 evergreen 2'+ Eucalyptus torquata Coral Gum 18,19, 22 -24 20/20 evergreen 2'+ Heteromeles arbutifolia California Holly 5 -24 20115 evergreen 24 Ilex altaclarensis'Wilsonii' Wilson Holly 3 -24 20/15 evergreen 21+ Lagerstroemia indica 'Indian Tribes' Crape Myrtle 7-9,12-14,18-21 25/20 deciduous 2'+ Prunus cerasifere 'Newport' Newport Plum 2 -22 15/10 deciduous 2'+ Prunus ceraslfere Purple Pony' Dwarf Purple Leafed Plum 2 -22 15110 deciduous 21+ Stehoca' us sinuatus Firewheel Tree 16,17, 20 -24 25/15 evergreen 21+ Tabebuia chrysotricha Yellow Trumpet Tree 12,13, 20 -24 25/20 deciduous 21+ Trachycatpus fortunei Windmill Palm 4 -24 30/10 evergreen 2'+ Distania laurina Water Gum 19 -24 20/10 ever reen 3'+ Bauhinia blakeana Hong Kong Orchid 13,19,21 & 23 20/20 semi 3'+ Chital a tashkentensis Chita/pa 7- 9,12 -14 & 18 -21 25/25 deciduous 34 Hymenes ovum flavum Sweetshade 8,9 & 14 -24 40120 evergreen 3'+ Magnolia grandiflora 'Saint Mary' Saint Mary Magnolia 4 -12 & 14 -24 25/20 evergreen 31+ Magnolia grandiflora 'Russett' Russett Magnolia 4 -12 & 14 -24 20/15 evergreen 34 Magnolia grandiflora 'Little Gem' Little Gem Magnolia 4 -12 & 14 -24 20/15 evergreen 31+ Maytenus boaria Ma ten Tree 8,9,14 -21 20/15 evergreen 31+ Pinus thunberg /ana Japanese Black Pine 14-24 30/15 evergreen 3'+ Pittosporum phNMeoides Willow Pittosporum 9,12 -24 25/15 evergreen 31+ Pittosporum rhombifolium Queensland Pittosporum 12 -24 35/20 evergreen 31+ Pyrus betulaefolle 'Southworth' Dancer Pear 2 -9 & 14 -21 25/20 deciduous 3'+ Pyrus calleryana Aristocrat' Aristocrat Pear 2 -9 & 14 -21 30140 deciduous 34 Pyrus calleryana 'Chanticleer' Chanticleer Pear 2 -9 & 14 -21 35/18 deciduous 3'+ Pyrus calla ana 'Reds ire' Redspire Pear 2 -9 & 14 -21 35/25 deciduous 31+ Washin ton /a rob usta Mexican Fan Palm 8.9 & 11 -24 901 ever reen 5'+ Agonis flexuosa PepperMint Tree 15 -17 & 20 -24 35/35 evergreen 51+ Bauhinia vadegata Purple Orchid Tree 13 & 18 -23 30/20 semi 51+ Brachychiton acerfolius Flame Tree 16 -21 & 23 40/30 evergreen 5'+ Brachychiton po ulenum Bottle tree 12 -24 50/40 evergreen 51+ Calodendron ca ense Cape Chestnut 19 & 21 -24 40/40 semi 51+ Cassia le to hylla Gold Medallion tree 21 -24 25/20 evergreen 5'+ Cryptoc6tya rubs Red Laurel 14 -17 & 20 -24 40/40 evergreen 5'+ Eucalyptus nicholil Nichol's Willow-leafed Peppermint 5,6 & 8 -24 40/40 evergreen 5'+ Eucalyptus sideroxylon Red or Pink Ironbark 5,6 & 8 -24 60140 evergreen 5'+ Fiimiana simplex Chinese Parasol Tree 5,6,8,9 & 12 -24 35/25 deciduous 51+ Fraxinus ox ca a 'Raywood' Raywood Ash 3 -9 & 12 -24 35130 deciduous 5'+ G'ei•era pdrvifolla Australian Willow 8,9 & 12 -24 40/25 evergreen 5'+ Ginkgo biloba Autumn Gold' MaldenhalrTree 1,10,12 & 14 -24 60140 deciduous 5'+ Jacaranda mimosaefolia Jacaranda 12 -13 & 15 -24 40/50 semi 51+ Koelreuterie paniculata Goldenrain Tree 2 -21 25/25 deciduous r L to 'Recommended Street CITY OF NEWPORT BEACH 02- Nov -99 Tree Species 5'+ Laurus noblis Grecian Laurel 5 -9 & 12 -24 40/30 evergreen 5'+ Magnolia grandiflora. 'Majestic Beauty' Majestic Beauty Magnolia 4 -12 & 14 -24 40/20 evergreen 51+ Magnolia grandlflora 'Samuel Sommer' Samuel Sommer Magnolia 4 -12 & 14 -24 40/30 evergreen 5'+ Melaleuca linned/bIla Flaxleaf Paperbark 9 & 13 -23 30/30 evergreen 5'+ Melaleuca quingulneiVa Ca a ut Tree 9,13,15 -17, 20 -24 40/20 evergreen 51+ Metrosederos excelsus New Zealand Christmas Tree 17,23 & 24 40140 evergreen 5'+ N ssa- sylvatica Sour Gum 3 -10 & 14 -21 50/25 deciduous 5'+ Pinus eldarica Afghan Pine 16 -18 & 21 -23 60/50 evergreen 5'+ Pistachis chinensis Chinese Pistache 4 -1,6 & 18 -23 40/40 deciduous 5'+ Pittosporum undulatum Victorian Box 16,17 & 21 -24 35/40 evergreen 5'+ Podocarpus macro hylla Yew Pine 4 -9 & 12 -24 50/50 evergreen 51+ Quercus ilex Holly Oak 4 -24 50/50 evergreen 51+ Sa iumsebiferum Chinese Tallow Tree 8,9,12- 16,18 -21 40/35 deciduous 51+ So hora ja onica 'Regent' Chinese Scholar Tree 1 -24 40/40 deciduous 51+ Tabebuia avellanedae I e Pink Trum Pat Tree 1516 & 20 -24 30130 deciduous 8'+ Acrocarpus fraxinifolius Pink Cedar 21 -24 40/40 deciduous 8'+ Bischoria •avanica Toog 23 & 24 75/50 evergreen 8'+ Brachychiton discolor Pink Flame Tree 16 -21 70/50 semi 81+ Unnamomum cam hora Cam hor Tree 8,9 & 12 -24 50/60 evergreen 81+ Cupaniopsis anacardioides Carrotwood 16 -24 40/40 evergreen 8'+ Eucalyptus citriodora Lemon - Scented Gum 5,6 & 8 -24 100 evergreen 8'+ Fraxinus velutina 'Modesto' Modesto Ash 3 -24 50/30 deciduous 81+ Koelreuteria bf innata Chinese Flame, Tree 8 -24 50/50 deciduous 81+ Li uidambarstyraciflue 'Palo Alto' Palo Alto Sweetguni \ 60/35 deciduous 81+ Li uidambarstyraciflua'Rotundiloba' Round Leafed Sweetgum 14 -24 60/35 deciduous 81+ Pinus canariensis Canary Island Pine 16 -18 & 21 -23 80/50 evergreen 81+ Pinus pines Italian Stone Pine 16 -18 & 21 -23 60/40 evergreen 8'+ Platanus acerifolia London Plane Tree 2 -24 60140 deciduous 8'+ Podocarpus gracilior Fern Pine 8,9 & 13 -24 60/60 evergreen 81+ Quercus agrifolia Coast Live Oak 7 -10 & 12 -24 70/80 evergreen 81+ Quercus engelmannil Mesa Oak 18 -24 60180 evergreen 81+ Quercus rubra Northern Red Oak 1 -12 & 14 -24 90/ deciduous 81+ Quercus Oginiana Southern Live Oak 4 -24 60/100 evergreen 81+ Sequoia sem ervirens'A tos Blue' Aptos Blue Redwood 4 -9 & 14 -24 60/ evergreen 81+ Ti uana Up Tipu Tree 13 -16 & 18 -24 50/60 semi 81+ Tristania conferta Brisbane Box 19 -24 60/40 evergreen 81+ Mime SawleafZelkova 3 -21 40/40 deciduous r, f� a Recommended Street Tree Species .Parkway Botanical Size Name r L r L_ CITY OF NEWPORT BEACH Common Name 02- Nov -99 Heightl Zonefsl Spread Tvne 2'+ Acacia cognate 'Emerald Cascade' River Wattle 8,9 & 13 -24 20/20 evergreen 21+ Arbutus unedo Strawber Tree 8 -24 20/20 evergreen 2'+ Archonto hoenix cunninghamiana King Palm 21 -24 40/20 evergreen 2'+ •Arecastrurrirdmanzonanum Queen Palm 12,13,15- 17,19 -2x 50/20 evergreen 2'+ Callistemon citnnus Lemon Bottiebrush 8,9 & 12 -24 25/20 evergreen 2'+ Chionanthus retusus Chinese Fringe Tree 2 -9 & 14-24 20/15 deciduous 2'+ Enobotrya deflexa no fruit Bronze Loquat 8 -24 25/25 evergreen 2'+ Eucalyptus erythrocorys Red Cap Gum 18 -24 25/25 evergreen 24 Eucalyptus torquata Coral Gum 18.19,22-24 20/20 evergreen 21+ Heteromeles arbutifolia California Holly 5 -24 20/15 evergreen 21+ Ilex altaciarensis'Wilsond' Wilson Holly 3 -24 20115 evergreen 2'+ Lagerstroemia indica 'Indian Tribes' Crape Myrtle 7-9,12-14,18-21 25/20 deciduous 2'+ Prunus cerasifera 'Newport' Newport Plum 2 -22 15/10 deciduous, 2'± Prunus cerasifera 'Putple Pony' Dwarf Purple Leafed Plum 2 -22 15/10 deciduous 21+ Stenocaipus sinuatus Firewheel Tree 16,17, 20 -24 25/15 evergreen 2'+ Tabebuia chrysotricha Yellow Trumpet Tree 12,13, 20 -24 25/20 deciduous 21+ Trachycatpusfortunei Windmill Palm 4 -24 30/10 evergreen 2'+ Tnstanle laurina Water Gum 19 -24 20/10 ever reen 31+ Bauhinia blakeana Hong Kong Orchid 13,19,21 & 23 20/20 semi 31+ Chital a tashkentensis Chitalpa 7- 9,12 -14 & 18 -21 25/25 deciduous 31+ Hymenes orum flavum Sweetshade 8,9 & 14 -24 40120 evergreen 3'+ Magnolia grandiflora 'Saint Mary' Saint Mary Magnolia 4 -12 &'14 -24 25/20 evergreen 3'+ Magnolia grandiflora Russett' Russett Magnolia 4 -12 & 14 -24 20/15 evergreen 31+ Magnolia grandiflora 'Little Gem' Little Gem Magnolia 4 -12 & 14-24 20/15 evergreen 31+ Maytenus boana Ma ten Tree 8,9,14 -21 20/15 evergreen 31+ Pinus thunberglana Japanese Black Pine 14 -24 30115 evergreen 31+ Pittos ovum phillytaeoldes Willow Pittosporum 9,12 -24 25/15 evergreen 3'+ Pittosporum rhombifolium Queensland Pittosporum 12 -24 35/20 evergreen 3'+ Pyrus betulaefolia 'Southworth' Dancer Pear 2 -9 & 14 -21 25/20 deciduous 31+ Pyrus calleryana Aristocrat' Aristocrat Pear 2 -9 & 14 -21 30/40 deciduous 31+ Pyrus calleryana 'Chanticleer' Chanticleer Pear 2 -9 & 14 -21 35118 deciduous 3'+ Pyrus calleryana ' Redspire' Redspire Pear 2 -9 & 14 -21 35/25 deciduous 31+ Washin tonla robusta Mexican Fan Palm 8.9 & 11 -24 90/ evergreen 5'+ Agonis flexuosa Peppe'rmintTree 15 -17 & 20 -24 35/35 evergreen 51+ Bauhinia vadegata Purple Orchid Tree 13 & 18 -23 30/20 semi 5'+ Brachychiton acerfolius Flame Tree 16 -21 & 23 40/30 evergreen 5'+ Brachychiton po ulenum Bottle tree 12 -24 50140 evergreen 51+ Calodendron capense Cape Chestnut 19 & 21 -24 40140 semi 51+ Cassia lepto h lla Gold Medallion tree 21 -24 25/20 evergreen 5'+ Cryptocarya rubra Red Laurel 14 -17 & 20 -24 40/40 evergreen 51+ Eucalyptus nichol// Nichol's Willow- leafed Peppermint 5,6 & 8 -24 40/40 evergreen 5'+ Eucalyptus sideroxylon Red or Pink Ironbark 5,6 & 8 -24 60/40 evergreen g 51+ Firmlana sim lex Chinese Parasol Tree 5,6,8,9 & 12 -24 35125 deciduous 5'+ Fraxinus ox carpa ' Raywood' Raywood Ash 3 -9 & 12 -24 35/30 deciduous 5'+ Geijera parvifolia Australian Willow 8,9 & 12 -24 40/25 evergreen 5'+ Ginkgo b 'Autumn Gold' Maidenhair Tree 1,10,12 & 14 -24 60/40 deciduous 5'+ Jacaranda mimosaefolia Jacaranda 12 -13 & 15 -24 40/50 semi 51+ Koelreutena paniculate Goldenrain Tree 2 -21 25/25 deciduous r f` F- L Recommended Street CITY OF NEWPORT BEACH Tree Species 02- Nov -99 5'+ Laurus noblis Grecian Laurel 5 -9 & 12 -24 40/30 evergreen 51+ Magnolia grandiflora. 'Majestic Beauty' Majestic Beauty Magnolia 4 -12 & 14 -24 40/20 evergreen 51+ Magnolia grandiflora 'Samuel Sommer' Samuel Sommer Magnolia 4 -12 & 14 -24 40/30 evergreen 5'+ Melaleuca !lnnadfolia Flaxleaf Paperbark 9 & 13 -23 30/30 evergreen 54 Melaleuca quin uinerva Cajeput Tree 9,13,15 -17, 20 -24 40/20 evergreen 51+ Metrosederos excelsus New Zealand Christmas Tree 17,23 & 24 40/40 evergreen 5'+ Nyssa sylvatica Sour Gum 3 -10 & 14 -21 50/25 deciduous 51+ Pinus eldadca Afghan Pine 16 -18 & 21 -23 60/50 evergreen 51+ Pistachia chinensis Chinese Pistache 4 -16 & 18 -23 40/40 deciduous 5'+ Pittosporum undulatum Victorian Box 16,17 & 21 -24 35/40 evergreen 51+ Podocarpus macrophylla Yew Pine 4 -9 & 12 -24 50/50 evergreen 54 Querous ilex Holly Oak 4 -24 50/50 evergreen 51+ Sa ium sebiferum Chinese Tallow Tree 8,9,12-16,18-21 40135 deciduous 5'+ Sophore japonica "Regent' Chinese Scholar Tree 1 -24 40/40 deciduous 5'+ Tabebuia avellanedae I e Pink Trum Pet Tree 15,16 & 20 -24 30/30 deciduous 8'+ Acrocarpus fraxinifolius Pink Cedar 21 -24 40/40 deciduous 81+ Bischorra javanica Toog 23 & 24 75/50 evergreen 81+ Brachychiton discolor Pink Flame Tree 16 -21 70/50, semi 81+ Clnnamomum camphora Camphor Tree 8,9 & 12 -24 50/60 evergreen 8'+ Cu anld sis anacardioides Carrotwood 16.24 40/40 evergreen 81+ Eucalyptus citriodora Lemon - Scented Gum 5,6 & 8 -24 100 evergreen 81+ Fraxinus velutina 'Modesto' Modesto Ash 3 -24 50/30 deciduous 81+ Koelreuteda b/ innata Chinese Flame Tree 8 -24 50/50 deciduous 8'+ Li uidambarstyraciflua Palo Alto' Palo Alto Sweetgum \ 60/35 deciduous 8'+ Li uidambarstyraciflua 'Rotundiloba' Round Leafed Sweetguin 14 -24 60/35 deciduous 81+ Pinus cenariensis Canary Island Pine 16 -18 & 21 -23 80/50 evergreen 8'+ Pinus Pose Italian Stone Pine 16 -18 & 21 -23 60140 evergreen 8'+ Platanus acerifolia London Plane Tree 2 -24 60/40 deciduous 81+ Podocarpus gracilior Fern Pine 8,9 & 13 -24 60160 evergreen 81+ Querous agdfolia Coast Live Oak 7 -10 & 12 -24 70/80 evergreen 81+ Quercus engelmannli Mesa Oak 18 -24 60/80 evergreen 81+ Querous rubs Northern Red Oak 1 -12 & 14 -24 90/ deciduous 81+ Querous virginiana Southern Live Oak 4 -24 60/100 evergreen 81+ Sequoia sem ervirens 'A tos Blue' A tos Blue Redwood 4 79 & 14 -24 60/ evergreen 81+ Ti uana ti u Ti u Tree 13 -16 & 18 -24 50/60 semi 8'+ Trfstania conferta Brisbane Box 19 -24 60/40 evergreen 8'+ Zelkova serrate Sawleaf Zelkova 3 -21 40/40 deciduous • L 0 DDD <mA O2 DDDDaDDDDDDDDDD�aDDaDDDD4„0,��� ���zz.iG) zzzzzzz23rrrrr - •�- i3mmm6o6 rr r rrp W W W N-� WNN�- W Om to -�-+ -» 0� xA W Om DO W C 9F rppC CCllimt-rmDO —C�amo� DD�<- DcDDp «2 0'D"a '�'DA m mslD W yy- D Dxxxxo„miox�lxx F -i-I -1 U) -1NNq N NN V!N N mm C ;p "b C DDAAZyD 'dN D -- yy0 D00.0 < DZ -1 -1 D 111- i-1i -1 -I -I -1 -i �p N4 yi ONN a<D p01H'O -m•I1r D'�9.. < 2 - A � A � rAaa A A n yOCZ z z A Y N W W 'F ' W ttN,JJ m N W m W W W W O O D t0 D GN I m Oa W (p (n W O J N N N N W N N tO 0 -0 NN + W A N N O O N W A W W 0 O O W N O O 0 0 0 O O N N N O O 0 0 0 0 0 0 00 0 O 7 th Ch th m N W w co m th N th th N tli to m to m th W th to w W m W N N N N W N 0 N to W m o) th N D m� m n � a m rn o m v z D m 0 =� m O co I lz V 0 M A m ;0 D c W O D r m r m m m A m m ;_v _i -p m O m c D c W m O ;D c m O W O W O O D m A m w (D 0 m 0c, Z 0 'm O z O z D 0 z a 'm m 0� z o o K ?� z 0 'm z 0 'm z 0 'm z 0 'm O O m M zZ m A O O O O Dm C mr m W C -I mmm rc cc,, m m zzmm m -i $Y oz oz Tr�"S9z CA C m m mzomm s U)cos5 m m rti 9 m m m� c�„Zc 5 A z z z omm m m Z Z � '0 ZO a A cZ -�SSmM � y 77 - tifoxio00 O o v� O W x'_^ m x"gggoxx5§ , o O� o S m' x0mmm m pa m z ;0 m. ;u m m to A �' F mx �'F 0zzz zz mm = �' mmmxzC DA z O 00M c, O 000 00 m 4;u 3�3� 555 55 0 z 'roc i y% m a A m o� m r k IT 0 m 0 cs ti 0 a m m x v N a a m a m �' �o `m 3 d�vv���o 3 °' ; a v�����g�.,•� y v g at z �' x �� wavy., 0 ti w ��N.��� 0 ` i W O H O �' O O a 'm• N O dr N y b o tr y No' �' N $, �' � N o v O y E O y W o iC+ Nh' ,l o 2 4 C � • Oi o �3 ^ Rg m � ° mN c •I "D c^ rn b y 2 N ro V 9 0 ? 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In ; m a 'o a .� v o m y m v 2 v H a '� v a. z 'c m s� m m m' W O 2 2 1 $ f' v i ,� m, 'a D Z c y o 3 C n o H y A tr tr 3 a, b x� > y o ry 01 3 mF m 1C � N n g d y a• ,• 07 q C � a� o C N n k' H� O q� C tr C D m v n m y x Z x m n M O O o N i m m m z O c m N g o W o ;a �" m O m m � ��m °� om- ml��nm��m' -�ml�, m�ic> 3m T T r O m D A OD O f�fnn m D rn- z of�1 m= (' c� m Z m 0 5�zn�5�Y D G1ODAmZ��n �D nOZ��j�Z� 111 III max 'U COmm�zj 0 n �Tmm -qz�ZZ D r III mz O z0 ° mm' n =m AJ °c= III mIm3 II mm� n m p Ni ri3 m 3 m m° m mm m 9 m a m M m r1 LJ LJ u Date: November 9, 1999 To: Park and Open Space Committee From: Andrea McGuire, Senior Recreation Manager Subject: "Marina Park" Background: The Newport Beach City Council voted at its October 22 study session to receive proposals from all interested parties regarding the future development or use of the 10.71 acres known as " Marinapark property ". Current operations at the Marinapark property • 4 Tennis Courts (2 Lighted)* • 1 Playground/tot lot �e -�-�•� ���"'��i/�''"Q-` °� • The Balboa Community Center* I/ �? The 16th Street Sailing Base* • The 18 -19th Street Bash* • eran's Memorial Park and Pic • The Girl Scout House (leased to the Girl Scouts) • The American Legion Building/Marina and Boat Storage Lot • Marinapark Trailer Park • Parking Lot at 18'" Street and Balboa * critical to city recreation programs Additional components for consideration • Parking , a %¢z ufu� �- —� • A combined comet . ty center that can accommodate the Girls Scouts and the Community Services programs • E p ded area • to of • 1 full Basketball court / �ca 9 s V \ N X l� 'f 4 • November 8, 1999 Agenda Item 16 CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER TO: Honorable Mayor and City Council FROM: Homer Bludau, City Manager SUBJECT: Marinapark Request for Proposals At the conclusion of the study session on Marinapark on October 25, 1999, the City Council directed staff to circulate a request for proposals (RFP) so that the Council may consider proposals from a variety of parties interested in using the site, including the existing tenants. • A draft RFP is attached for the Council's review. It provides background information on the site, including current uses and tenants, zoning, and tidelands boundary status, as well as conclusions from the Keyser Marston revenue study and the Balboa Peninsula Planning Advisory Committee (BPPAC) report. The RFP also outlines the City's goals for the site, the information that submittals in response to the RFP must include, and the review process the City will use in evaluating submittals. Staff thinks it is especially important for the Council to review and comment on the suggested City goals, as that is the section most likely to guide parties in deciding whether to respond to the RFP, and in what fashion. In addition, staff is requesting Council comments on distribution of the RFP. As Council indicated on October 25, it will be sent to all current Marinapark lessees, to Stephen Sutherland so that he has the opportunity to meet all the submittal requirements in the RFP and to amend his earlier proposal if he chooses, to other parties who have expressed interest in the site, and to local residential developers. Recommendation Approve RFP for distribution. • REQUEST FOR PROPOSALS Marinapark Newport Beach, California Introduction The City of Newport Beach is seeking parties to propose reuse of the City -owned property known as Marinapark. The 10.71 acre site, shown on the attached map, is located on the Balboa Peninsula, bounded by Newport 'Bay, 15th Street, Balboa Boulevard, and 18th - Street. The' City uses a portion of the site for Las Arenas Park with a tot lot and four tennis courts, and a metered public parking lot. 'The remainder of the site is currently leased to the Marinapark Mobile Home Park, an American Legion Post and marina, a Girl .Scout,House -and the Balboa Community Center. All leases will expire on March 31, 2000, except the American Legion lease, which has been extended to March 31, 2001. The City wishes to evaluate proposals from parties, including the current .tenants and others, who are interested in reusing the property in a manner that will be a positive addition,to °'the Balboa Peninsula and produce a secure* revenue stream for the City. Site Information The site has a General Plan designation of Recreational and Environmental Open Space, which is intended to provide for both public and private open space and recreation uses, such as parks, golf courses, tennis courts, yacht clubs, marina support facilities and private recreation facilities. Similar provisions are included in the City's Local' Coastal Program. The City will consider reuses of the site that are not primarily recreation and open space, and which will require amendments to the General Plan and Local Coastal Program. The zoning .classification is, Planned Community,: which is' intended to, provide for the development of coordinated, comprehensive projects with a diversification of land uses. Planned Community regulations are required to be prepared and adopted to govern any uses that do not exist on the site today. The City has not done any planning or environmental work on .the site, as. the future land use has not been decided. The City intends to. make that decision based, in part, on responses to this request for proposal's. The selected party(ies) will be responsible for the land use entitlement and development review processes. I The City is awaiting a determination by the State Lands Commission as to the location of • the tidelands boundary on the site. Earlier this year, the City Council concluded that the °� V A • property should be considered "upland" and requested that determination from the Commission. A "tidelands" designation would require uses for public enjoyment, while an "uplands" designation would accommodate any land uses meeting zoning requirements. Background The City retained Keyser Marston Associates Inc. to prepare a revenue study of possible reuses of the Marinapark property. That study analyzed the following three scenarios: 1. Baseline, which would retain all existing uses with rents adjusted to market rates, 2. Partial redevelopment, consisting of replacing the mobile home park with a hotel (approximately 85 rooms) and restaurant (approximately two acres), and 3. Major redevelopment, consisting of replacing the mobile home park with hotel and restaurant uses and replacing all other uses except the American Legion with 30 single family residential lots. The conclusion was that the major redevelopment scenario would maximize City • revenues. The City Council appointed the Balboa Peninsula Planning Advisory Committee ( BPPAC) in 1995 to study issues on the Peninsula, identify solutions and recommend implementation strategies. BPPAC presented its recommendations in 1997 in a report entitled "Project 2000." The vision for the Peninsula is a quality community for residents and businesses; a destination for families, visiting boaters and day users to enjoy the resources of the beach and Bay; and a place with a reputation as a quality environment. Building on this vision, land use policies focus on a balance of residential, commercial and visitor serving uses, and respect for the environmental constraints of the Peninsula. Economic policies focus on covering the costs of visitors with revenues derived from them rather than from local residents and businesses. With regard to the Marinapark site, BPPAC found that it affords an opportunity for a community marine recreation center, including a visiting boaters" marina. In a TOT Enhancement Study prepared for the City by PKF Consulting, the site was considered a potential hotel development site. These studies„ and public interest in retaining the mobile home park and City park facilities, demonstrate that there is a range of uses that can be considered for the Marinapark site. In deciding how to use the property after the existing leases expire in 2000, the City wishes to achieve the goals listed below. Copies of the studies by Keyser Marston Associates Inc., BPPAC, and PKF Consulting are available for review in the Newport Beach Planning Department. 2 City Proiect Goals • High quality design, with sensitivity to on- and off -site views of Newport Bay and appearance of the project from Balboa Boulevard and the Bay. • Provision of a public open space /recreation component and public access to Newport Bay. • Compliance with tidelands regulations,and.State Lands Commission determinations. • Consistency with City plans, policies and regulations. • Conformance with Coastal Commission regulations and policies. • Respect for the property enjoyment rights of neighboring uses, especially residential uses. • Strong market support. • Provision of a secure revenue stream to City. • Catalyst for future improvements to Balboa Peninsula. Form of Disposition The City would prefer to work with one party �or team on the entire site, but will consider separate proposals for portions of the property. It is currently ,the City's intent to lease the land on ,a non - subordinated basis to future user(s) for a period of up to 50 years. However, the City may consider sale of the uplands (non - tidelands) portion of the site if that is shown to be more advantageous for the City. Submittal Requirements Parties wishing to be considered should submit the following information. 1. Basic Oualifications Describe the qualifications of the party or team to undertake -the project. Include information on any joint venture or limited partners, and any previous experience the team or partners have had together. Provide addresses, project descriptions and city contacts for similar projects that the party or team has completed successfully, and describe the role of each team member in the projects. 3 l it • 2. Financial Qualifications Provide information on the financial status of the party or team members, and their ability to obtain financing for the project. Include references from banks or other sources of financing for comparable, recent projects. 3. Project Description Provide a site plan and general description of the proposed project. Include information on land area and facilities to be provided for public and private recreation use, building area to be developed for restaurant or other commercial uses, number of units for hotel or residential uses, and amount of parking to be provided for all uses. The site plan and project description should indicate how views of and access to Newport Bay are preserved, and how the project's design and function will relate to the surrounding neighborhood. 4. Development Costs and Operating Pro Forma Provide a detailed estimate of land and development costs and identify sources of financing. Provide a stabilized year revenues /expenses statement, and a ten -year operating pro forma, including sources and projections of income, and projections of • revenue to be realized by the City. 5. Implementation Schedule Identify timelines for the completion of all project related tasks including financing, pre - development planning, entitlement and environmental review, design development, permit processing and construction. 6. Consultant Team Provide background information, previous projects and references for all lead, consultants to be used in development of the project, including architect and other design professionals and traffic engineer. Submittal Requirements Ten copies of the proposal are required'. Submittals must be received no later than 5:00 p.m. on February 4, 2000. Submittals should be addressed to: Sharon Wood, Assistant City Manager 3300 Newport Boulevard • P. 0. Box 1768 Newport Beach, CA 92658 -8915 51 Review Process The City will review all complete and timely submittals, and may interview those parties who appear most likely to achieve the City's goals for the project. The most qualified parties may be invited to submit more detailed development proposals. The City reserves the right to reject all proposals, to request additional information from interested parties, and to select more than one party to participate in a further review process. City Contact Sharon Wood Assistant City Manager 714 -644 -3222 Attachments: Location Map Parcel Map Aerial Photograph 5 0 t a� U • ... s . E � e L "'"` # # # #1c1[# #cif # # # # # # # # # #ic # # #x. - ....._., _..__..tl NNN 4q. y -A H� N n0in y po a O v�'E3mA °�ryyyv >o�a9 .7 OtU z8 bxv.�a't7 �> du y -yy R7 ro N N, N f0 COI' >'-,8 u� -(D -3.,,..•�•�J.. y.i +' Y,. I•o N ' N api °'°' w.0 p, > tr� aroi o,a��wvg�bw� °a��•• "g §.o• Oro crop � w O m 3 pp0 310 0 � �.d.��05 • ° 940 o : I ¢ N > Q a . 46G •O A F (a N, G7 -• . •u,.m,kf��gror•• '<<;d q,., >.. 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V OTC 4J, C\1 eg % V9 7 LO at,or "I NJ It, ""T w e6l z CV OM r 00[L 00 C\f =on �t 8081 bLByL er FA 10 Vi mm I CD CL an > cn (n cu cd liar 0 David A. Pedersen Landscope Architect Ph. (949) 251 -8999 20271 Acacia St., Newport Beach, GA 92660 City of Newport Beach December 3, 1999 P.O. Box 1768 Newport Beach, CA 92658 Atten: Ms. Andrea K. McGuire, Recreation Manager Community Services Dept. Subject: Marina Park conceptual Plan Thank you for the opportunity of submitting the following design proposal. We have based our proposal and agreement upon our discussions with Andrea McGuire, Senior Recreation Manager and the Park and Open Space Committee meeting notes from the • November 17, 1999 meeting prepared November 23, 1999. We would be pleased to answer any questions that you may have or to clarify any item within the agreement. If this agreement meets with your approval please sign and return one copy for our files. AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT This Agreement, effective as of December 3, 1999 is between Client, City of Newport Beach and David A. Pedersen, Landscape Architect, 20271 Acacia Street, Newport Beach, CA 92660 for the following project: The preparation of a conceptual master plan for Marina Park located between 15th and 18th Street on the Balboa Peninsula. The following items are to be included: 4 Tennis Courts (2 Lighted) 1 Playground/tot.lot with benches and amenities for parents Footprint of a Multi Level Multi Purpose Community Center Building The 16th Street Sailing Base: combined programs with storage for 3 Lido's, 2 Catamarans, 14 Sabots, 1 chase boat with room for growth to 20 sabots, maintenance storage and Beach access A Park and Picnic area Parking • 1 Full Basketball Court Retention of the existing American Legion Building and Parking Facilities • City of Newport Beach, Marina Park Conceptual Plan Date: December 3, 1999 Page 2 of 7 Landscape Architect agrees to provide Client the following Basic Services: A. Design Development: 1. Meet with staff and Park and Open Space Committee representatives to discuss objectives and goals. 2. Acquire City maps and property,' limits information from Public Works Dept. B. Conceptual Plan Preparation: 1. Prepare a schematic plan at a scale of 1 inch equals 40' -0" depicting the various uses listed above. 2. Attend' a second meeting with staff to discuss the schematic plan. 3. Incorporate revisions discussed in schematic design presentation meeting and prepare the final conceptual master plan for Council presentation. Additional Services beyond Landscape Architect's Basic Services may be provided if confirmed in writing. • Landscape Architect agrees to provide its professional services in accordance with generally accepted standards of its profession. The following services are not a part of this contract. 1. Architectural floor plan schematics or design, (to be done by others) 2. Construction design or cost estimating 3. Field Surveying (to be done by others) Article 2 Client's Regponsibilitles A. Client agrees to provide Landscape Architect with all of the information, surveys, reports, and professional recommendations requested by Landscape Architect to provide its professional services. Client shall be responsible for all soils tests. Landscape Architect may reasonably rely on the accuracy and completeness of these items. B. Client agrees to advise Landscape Architect of any known or suspected contaminants or geological problems at the Project site. Solutions for structural and geological concerns are not a part of this agreement. n L-j City of Newport Beach, Marina Park Conceptual Plan Date: December 3, 1999 Page 3 of 7 C. Client agrees to provide the items described in Article 2.A and to render decisions in a timely manner so as not to delay the orderly and sequential progress of Landscape Architect's services. Article 3 Estimated Schedule A. Landscape Architect shall render its services as expeditiously as is consistent with professional skill and care. During the course of the Project, anticipated and unanticipated events may impact any Project schedule. Article 4 Compensation and Payments. A. Client agrees to pay Landscape Architect as follows: Design development and presentation meeting with staff and committee representatives: $350.00 2. Schematic plans as described in Article I.A. $1,200.00 • 3. Refinement of schematic plan: $500.00 Total cost for the above services: $2,050.00 B. Additional services include, but are not limited to the following: For additional services compensation shall be computed at our office hourly rate of $85.00 per hour. Additional meetings after completion of plans plus observational site visits and plan interpretation services during landscape construction. 2. Design modifications or changes after acceptance of the preliminary plan. 3. Changes in the scope of services from that described in Article 1. C. The following costs shall be reimbursed and are not included in our lump sum fees indicated in Article 1. Reproduction costs of all completed drawings and specifications. Printing costs will be invoiced at $2.00 per sheet. Plotting of original drawings will be $5.00 per sheet. n U City of Newport Beach, Marina Park Conceptual Plan Date: December 3, 1999 Page 4 of 7 2. Travel costs, no charge D. Landscape Architect shall bill Client for Basic and Additional Services and Reimbursable Expenses once a month. All payments are due Landscape Architect upon receipt of invoice. A service charge of 1.5% per month will be charged on all amounts due more than 30 days after the date of invoice. A. Client and Landscape Architect agree to mediate claims or disputes arising out of or relating to this Agreement. The mediation shall be conducted by a mediation service experienced in handling construction disputes, or any other mediation service acceptable to the parties. A demand for mediation shall be made within a reasonable time after a claim or dispute arises. In no event shall any demand for mediation be made after such claim or dispute would be barred by the applicable law. . Article 6 Miscellaneous Provisions A. This Agreement is governed by California law. B. This Agreement is the entire and integrated agreement between Clientand Landscape Architect and supersedes all prior negotiations, statements or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Client and Landscape Architect. Neither party can assign this Agreement without the other party's written permission. C. Notwithstanding any other term in this Agreement, Landscape Architect shall not control or be responsible for another party's means, methods, techniques, schedules, sequences or procedures, or for construction safety or any other related programs. D. Client agrees to indemnify, defend and hold Landscape Architect harmless from and against any and all claims, liabilities, suits, demands, losses, costs and expenses, including, but not limited to, reasonable attorneys' fees and all legal expenses and fees incurred on appeal, and all interest thereon, accruing or resulting to any and all persons, firms or any other legal entities on account of any damages or losses to property or persons, including injury or death, or economic losses, arising out of the Project and /or 0 • City of Newport Beach, Marina Park Conceptual Plan Date: December 3, 1999 Page 5 of 7 the performance or non - performance of obligations under this Agreement, except to the extent such damages or losses are found by a court or forum of competent jurisdiction to be caused by Landscape Architect's negligent errors or omissions. E. Should any legal proceeding be commenced between the parties to this Agreement seeking to enforce any of its provisions, including, but not limited to, fee provisions, the prevailing party in such proceeding shall be entitled, in addition to such other relief as may be granted, to a reasonable sum for attorneys' and expert witnesses' fees, which shall be determined by the court or forum in such a proceeding or in a separate action brought for that purpose. For purposes of this provision, "prevailing party" shall include a party which dismisses an action for recovery hereunder in exchange for payment of the sum allegedly due, performance of covenants allegedly breached, or consideration substantially equal to the relief sought in the action or proceeding. F. Client acknowledges and agrees that proper Project maintenance is required after the Project is complete. A lack of or improper maintenance may result in damage to property or persons. Client further acknowledges that, as between the parties to this Agreement, Client is solely responsible for the results of any lack of or improper maintenance. • G. Landscape Architect reserves the right to include representations of the Project in its promotional and professional materials. H. Risk Allocation: Client understands and acknowledges that the design and construction process for this Project poses certain risks to both Landscape Architect and Client. Client further understands and acknowledges that the amount of risk that Landscape Architect can accept is tied, in part, to the amount of compensation received for services rendered. Landscape Architect's fee for the services offered is based on Client's agreement to limit Landscape Architect's liability as described below. Client further acknowledges that were it not for this promise to limit Landscape Architect's liability, Landscape Architect's compensation would need to increase to address the risks posed by this Project. Client, therefore, acknowledging its right to discuss this provision with legal counsel experienced in the design and construction process, as well as other design professionals, voluntarily agrees that, to the fullest extent permitted by law, Landscape Architect's total liability to Client for any and all injuries, claims, liabilities, losses, costs, expenses or damages whatsoever arising out of or in any way related to the Project or this Agreement from any cause or causes including, but not limited to, Landscape Architect's negligence, errors, omissions or breach of contract, shall not • City of Newport Beach, Marina Park Conceptual Plan Date: December 3, 1999 Page 6 of 7 exceed the total compensation received by Landscape Architect under this Agreement. This limitation of liability shall apply to Client's claims for damages as well as Client's claims for contribution and indemnity with respect to third party claims. I. This proposal shall be considered revoked if acceptance is not received within 60 days of the date hereof. J. Landscape Architects are regulated by the California Board of Landscape Architects. Any Questions concerning a Landscape Architect May be referred to the Board at: Board of Landscape Architects 400 R Street, Suite 4020 Sacramento, CA 95814 Telephone: (916) 445 -4954 Dated: California Certificate No. 3895 Renewal Date: 01 -30 -00 • CLIENT Signature Name Printed Title Date: