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HomeMy WebLinkAbout3/7/2000 - Agenda PacketMARCH 7, 2000 PB &R COMMISSION MEETING AGENDA CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting February 1, 2000— 7pm CONVENED AT 7:05pm ROLL CALL Present: Beek, Franklin, Mcfarland, Pfaff (arrived at 7:15pm), Skoro, Tobin Staff Present: LaDonna Kienitz, Community Services Director /City Librarian (arrived at 8:35) David Niederhaus, General Services Director Andrea McGuire, Senior Recreation Manager Teri Craig, Admin Assistant APPROVAL OF MINUTES Motion by Commissioner Skoro to approve the regular /study session minutes of January 4, 2000 as amended. Motion carried by acclamation. Motion by Commissioner Skoro to approve the study session minutes of January 13, 2000. Motion carried by acclamation. PUBLIC COMMENTS None CONSENT CALENDAR 1. Correspondence - Acknowledge correspondence from Eric Parker, December 27, 1999; Robin Sinclair, January 5, 2000; Phil Arst, January 10, 2000; Marc Franklin, January 11, 2000, Jill Schwabe, January 12, 2000; and David Niederhaus, January 14, 2000. 2. Removed by Commissioner Skoro 3. Removed by Senior Recreation Manager McGuire 4. MarinaPark - Accept and forward proposal to City Council. 5. Proposition 12 - Park Bond - Support Proposition 12 on the March 7, 2000 primary election ballot. 6. Bench Donation - Accept donation from David Et Joanne Burkland to replace existing bench at West Jetty View Park. 7. Bench Donation - Accept donation from Dr. O'Connell to replace existing bench at West Jetty 18 View Park. 8. Tree Donation - Accept donation of one Coast Live Oak from Steve Craig at Castaways Park. -9 Parks, Beaches & Recreation Commission Regular Meeting February 1, 2000 . Page 2 9. Tree Donation - Accept donation of four Liquid Amber trees from Paul O'Connor at Buffalo Hills Park. Motion by Commissioner Franklin to accept items 1, 4 -9 of the Consent Calendar. Motion carried by acclamation. Items removed from Consent Calendar 2. Parks It Tree Division - Bonita Canyon final plans should be up and operational in the summer of next year. Reforestation plans should be presented to Council in March. Some items not to be funded are on the list to see if they can be funded after the budget comes in. 3. Community Services Division - Senior Recreation Manager McGuire introduced new staff Recreation Manager, Michelle Perrenoud. She has been with the City since January 3. Final plans for Arroyo Park are being reviewed. Motion by Commissioner Skoro to accept items 2 and 3 of the Consent Calendar. Motion carried by acclamation. DISCUSSION ITEMS 10. Bayside Park - Senior Recreation Manager McGuire stated that correspondence had been received from Eric Parker stating his concerns regarding the need to add additional landscape for noise mitigation and privacy. She stated that he had also offered to donate a tree if the City would put additional trees there. Ms. McGuire noted that Mr. Parker asked that the swings be relocated, but because of the required fall zones, that staff could not recommend relocating them. Chair Beek opened the public hearine Eric Parker, 400 ''A Iris, stated that he has been before the Commission before and raised some of the same concerns that he has today. Mr. Parker noted that the noise pollution is such that he strongly suggests that the swings in the tot lot be moved. He stated that it is difficult to do any work at home because of the noise. He noted that originally the swings were supposed to be at another Location. Mr. Parker stated that he had made a request through the Freedom of Information Act requesting all documentation regarding the Bayside Park. He stated that originally when this park in the approval process, that no public hearings were held, nor was anything received in the mail. He asked the Commission what options did he have. Commissioner Skoro stated that when Mr. Parker purchased this property that as a homeowner he was aware that a public park was going to be built there and must face some of the consequences. • Mr. Parker stated that his concern today is that he was never able to make his comments heard before the park was completed because there was no public hearing. 9 Parks, Beaches & Recreation Commission Regular Meeting February 1, 2000 Page 3 Commissioner Skoro reminded him that he appeared before City Council and that some concessions were made. Mr. Parker stated that he absolutely needs some restoration of his privacy and noise abatement. Chair Beek closed the public hearing Motion by Commissioner Skoro that one tree be replaced and two new trees be planted as recommend by staff. The City will accept cost of one new tree and will accept the donation from Mr. Parker of $195 for one 24 inch Sweetshade tree. Decomposed granite path will remain and that swings in the tot lot will remain in place. Commissioner Tobin stated that this is just a band -aid and does not solve or help Mr. Parker. Commissioner Skoro stated that there really is no solution for someone that lives near the park. Motion carried as follows: Ayes: Beek, Franklin, Mcfarland, Pfaff, Skoro, Nay: Tobin 11. West Newport Park Playground Renovation - Senior Recreation Manager McGuire stated that a Public Hearing was needed to notify residents of City staffs recommendation of changes which will occur when the new playground equipment is upgraded. Because of ADA and current national safety regulations, the new playgrounds need to be designated as one for preschool and one for school -age children. Chair Beek asked that the newspapers receive a press release regarding the hearing. Chair Beek opened the Public Hearing. Hearing no comments, the Public Hearing was closed. Motion by Commissioner Skoro for staff to set up a public hearing at the March 7, 2000, Parks, Beaches and Recreation Commission meeting. Motion carried by acclamation 12. Tree Removal Appeal - Director Niederhaus stated that as an exception this appeal had been added to the agenda because of the Traffic Engineers concern regarding lack of visual clearance because of the four trees at two separate locations. He stated that these have been posted for removal, and that a written appeal was received from Dr. Vandersloot. He stated staffs recommendation to remove these trees for safety reasons. Regarding S/E corner of Eastbluff Drive and Vista del Oro: • Rich Edmonston, City Traffic Engineer, distributed pictures displaying the limit line where cars must stop. He stated that the Municipal Code has a provision that signs must be sufficiently legible for a normal person. He stated that the key part of his job is to make sure that I Parks, Beaches & Recreation Commission Regular Meeting February 1, 2000 OR Page 4 citizens are safe on the streets of Newport Beach, in this case, being able to see the stop sign. He stated that they should be visible at 300 to 325 feet; in the photos the sign is not visible until 200 feet. Commissioner Franklin asked if any attempt has been made to move the sign. Mr. Edmonston stated that the sign cannot be moved as it is as far out to the curb as possible. He also stated that severe pruning would not work. Chair Beek opened the public hearing Jan Vandersloot, 2221 E. 16`h Street, stated that there is a whole row of trees at that location. He distributed pictures that he believes show clear observance of the stop sign. He stated that there simply is no blockage of the stop sign, day or night, and that the trees should stay in place. Aldon Kelly, SPON Arborist, stated that he has visited the area twice, and did not observe any significant obstruction, but noted that he was not sure he had been in the right place. Barry Eaton, President of Eastbluff Homeowners Association, stated that he had not been notified that this item was on the agenda, but that many of the homeowners have voiced their concern regarding the sight blockage of the sign and have asked that something be done to make the stop sign more visible. He urged the Commission to remove the trees and reminded them that safety must have priority over trees. Commissioner Skoro asked Mr. Eaton that if this item was continued could he bring back specific comments from homeowners. Elaine Linhoff, 1760 E. Ocean Boulevard, stated that even when a stop sign has no obstruction, people still run them. Jeannine Wong, stated that bumps should be installed, as they are self regulating. Chair Beek closed the public hearing Chair Beek stated that she travels that area every day and sees no need to remove the trees. Commission Tobin stated that he finds that area rather dangerous, and stated that the safety of the children should come first over a tree. Motion by Commissioner Skoro to continue the item on the tree removal at the S/E corner of Eastbluff Drive and Vista del Oro. Motion carried by the following vote: • Ayes: Beek; Franklin, McFarland, Skoro Nay: Pfaff, Tobin Pi Parks, Beaches & Recreation Commission Regular Meeting February 1, 2000 • Page 5 Regarding the N/E corner of San Joaquin Hills Road and Santa Rosa Mr. Edmonston stated that there have been two fatal accidents at that location and that the trees should be removed. Chair Beek opened the public hearing Jan Vandersloot, 2221 E. 16T" Street, distributed pictures. He stated that these trees are no different from any other tree in the area, that they do not obstruct the traffic signal. He suggested that trimming be done. Aldon Kelly, SPON Arborist, stated that the traffic signal heads are clearly in the open. Possibly one of the traffic signals is obscured, but with two at the location, that there is no reason for the trees to be removed. Chair Beek closed the public hearing Commissioner McFarland suggested that the trees be trimmed. Director Niederhaus stated that Mr. Conway reports that excessive trimming could jeopardize the trees. Motion by Commissioner Franklin to continue the item on the tree removal at the N/E corner of San Joaquin Hills Road and Santa Rosa. Motion carried by the following vote: Ayes: Beek; Franklin, McFarland, Pfaff, Skoro Nay: Tobin 13. Revision of CitV Council G -1 Policy — Retention Et Removal of City Trees - Chair Beek reminded audience that they would have three minutes to speak and would be allowed one opportunity to speak. Director Niederhaus stated that this is the tenth meeting to discuss this Policy. No approvals of tree removals have been done and that there are 68 pending tree removals awaiting approval of this policy. He stated that there is no way to have a perfect G -1 policy but feels that this policy tries to balance the concerns of property owners as well as the residents of the City. He stated that the current policy has been reviewed many times, and appreciates all the time and effort put in to make this is a much stronger policy than the current one. Director Niederhaus stated that this is the twelfth hour as this policy will be reviewed by Council at the next study session; he suggested that members of the Tree Subcommittee be available at the Council study session on February 8. • Director Niederhaus stated that he does not recommend going through the policy page by page but rather deal with specific issues as they come up and proceed from there. 0 Parks, Beaches & Recreation Commission Regular Meeting February 1, 2000 Page 6 Commissioner McFarland asked why staff is foregoing requests that were made five months ago, and why are they not being reviewed under the approved G -1 policy rather than waiting for the new policy. Director Niederhaus stated that Council mandated that all removals be stopped until the new policy is approved. The only reason that the two tree appeals were on the agenda tonight is because those dealt with safety issues. He noted that most of the pending requests do not meet the conditions of the old policy, but may qualify under the new policy. Commissioner Franklin asked if the two trees appeals under discussion tonight would have just been removed without Commission approval under the new policy. Director Niederhaus concurred that they would have been removed with City Manager approval as the trees were deemed as safety hazards. Director Niederhaus stated that residents are tired of waiting for the new policy and that is why the General Services Department is receiving an influx of requests for reforestations. Chair Beek opened the public hearin¢ Aldon Kelly, SPON Arborist, suggested that there is a fundamental flaw in the policy and that the flaw is that this is a removal of trees policy and that the title should be changed to "Operation Clear Cut." He stated that this policy will not help to retain trees. He stated that it is his belief that this policy is not functional and is only for people to remove trees. It is totally skewed for easy removal, and to salve our conscience, is called a reforestation. This policy should be scrapped. Bob Wynn stated this policy is a very serious issue and appreciates all the hard work put into this new policy and asked the Commission to support the policy. He stated that after some time had passed and if the policy is not working, then it could be reviewed again. Obviously, if the Council wanted the Commission to review it, it was because the policy was not working. Elaine Linhoff asked if the department would notify all members of a association when a reforestation is going to occur. She stated that it is time that this City have a comprehensive tree policy, and suggested that there is not an overall policy to create and maintain an urban forest in the City of Newport Beach. She urged the Commission to begin work to incorporate these policies. She believes that that General Services and Parks should never have been combined because of a need for checks and balances. Barry Eaton, Director of the Community Association Alliance, stated this organization was composed of 20 associations and 5000 homes on the east side of the bay and that parkway trees have become a view issue, he thanked staff for resolving their concerns, and urged . support of the policy. He noted that there are times when individual trees do become concerns for homeowners. i Parks, Beaches & Recreation Commission Regular Meeting February 1, 2000 Page 7 Jan Vandersloot, 2221 E. 16`" Street, believes that the Commission will be deluged with requests for removals. With the current policy, the Commission is only hearing two requests a month, therefore the policy is working. He stated that of those, only two appeals went to Council. All reforestation requests will have to go to the Commission. He stated that the City should abide by the basic premise that this City loves trees. There is a weakness in this policy in that it will allow for a more liberal removal of trees by residents. He urged that the Commission not remove trees just because hardscape damage occurs. He asked that when this policy is in place that the Tree Report show the date that a tree was noticed for removal. He stated his belief that this City lacks a bonafide tree policy and that the Commission should recommend to the Council the services of arborist Kelly. He also agreed with Ms. Linhoff that the Tree Division and Parks Division should not be one department. Linda Radzner supports the policy and loves living in Corona del Mar but does see the damage that some of the trees do to the sidewalk. She urged that the Commission give individual property owners more control over their property. Phil Arst, President, Harbor View Community Association, stated that the Association is primarily a view oriented community. Associations spend a lot of money on tree trimming. He believes that Director Niederhaus is a professional and will look at requests responsibly. He believes that a lot of the problems with tree removals lie with the decision to plant Ficus trees many years ago and urged support of the new policy. He thanked the staff for taking a reasonable approach to this policy and by giving homeowners some rights. Tim Stephens, 2501 Seaview Drive, echoed the previous comments and urges support of the policy. He stated that the new G -1 policy was a great compromise and hopes that both sides can now come to some agreement. Jean Wanlass, stated that when a tree removal is done, that PVC irrigation pipe should be installed so that the sidewalks don't buckle. Director Niederhaus stated that this suggestion is being reviewed but noted that all trees are planted with root barriers. Chair Beek closed the public hearing Motion by Commissioner Skoro for staff to forward G -1 Policy - Retention f3 Removal of City Trees as revised to City Council for their review and approval. Commissioner Franklin stated that he is not in favor and that the policy will fail because it will allow removal based on aesthetic reasons. He stated that he believes that Council should be aware of the problems with the policy. He stated that the Commission should not support this new policy; the current policy should remain in effect. • Motion carried by the following vote: Ayes: Pfaff, Skoro, Tobin Nay: Franklin, McFarland Abstain: Beek 0 Parks, Beaches & Recreation Commission Regular Meeting February 1, 2000 Page 8 14. Subcommittees • Budget — Nothing to report. • OASIS Liaison — Nothing to report. • Beach — Commissioner McFarland volunteered to work with the committee. • Community Services Award — Nothing to report. Park & Open Space — Chair Beek noted that the committee met on January 25, 2000 and agreed to forward the Marina Park proposal to Council. • Tree — Committee will meet again on March 7 on the Redesignation issue. FUTURE AGENDA ITEMS Parkway Trees in the Median on MacArthur Boulevard - Public Works. ADJOURNMENT - 9:30pm Submitted by: of • Teri Craig, Admin Assistant R] CITY OF NEWPORT BEACH Parks, Beaches ft Recreation Commission Tuesday, March 7, 2000 - 7pm City Council Chambers AGENDA . ORDER AND ROLL CALL APPROVAL OF MINUTES (Enclosed) • February 1, 2000 (Regular /study session) PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to five minutes on agenda items. 1. Correspondence - (Item 1) To: Steve Bromberg, January 31, 2000 Jo Vandervort, January 31, 2000 Ron Yeo, January 31, 2000 John Kittleson, Esq. February 18, 2000 Fm: Peggy Marotta, Beautification committee, February 23, 2000 2. Park and Tree Division (Item 2) Report of Park and Tree Division during February and upcoming projects in March. 3. Community Services (Item 3) of activities of Recreation 11 Senior Services during February and upcoming activities in March. .Report 4. Bench Donation (Item 4) Accept donation of three benches from Balboa Island Improvement Association to be placed at the end of Park Avenue and two will be placed adjacent to the City restrooms near the Ferry. 5. Criteria of Co- Sponsorship (Item 5) Review and clarification of criteria for co- sponsorship. 6. Drinking Fountain Donation (Item 6) Accept donation from Dr. Paul Kuhn of a drinking fountain and costs for installing the irrigation at Castaways Park. DISCUSSION ITEMS 7. West Newport Park Playground Renovation (Item 7) Approval of playground equipment at West Newport Park Playground. 8. City Council Policy G -3 — Preservation of Views (Item 8) Approval of proposed revisions of City Council Policy G -3 9. Street Tree Redesignation List (Item 9) Approve the proposed Street Tree Redesignation List. 10. Newport Waves Request for Co- Sponsorship (Item 10) Discuss /approve application for co- sponsorship. 11. Subcomittee Reports • Budget • Park Et Open Space • Oasis Liaison • Tree • Beach . Community Services Award FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT • Ms. Patricia Beek Parks, Beach and Recreation City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92663 Dear ryas. Beek, L ►te n Ma.► -M February 23, 2000 Ref: Beek Center Play Equipment In addition to the many activities of the Beautification Committee of the BIIA (Home Tours, Welcome Wagon, Adopt -A -Pot, etc.) we are always looking for ways to not only beautify our Island but also add to the pleasure of those who use our beaches and parks. We have noticed that the one piece of play equipment in the small Beek Center Park is showing its age and perhaps could be replaced by something new and shiny and more fun. The mother and children groups who use the park regularly would certainly be delighted with something new. We sincerely hope you can add to the enjoyment of our little park with a new piece of play equipment. PM: dmm • 7, a-DOD Very trulyyours, m" Peggy Marott / Chairman, Beautification Committee Ia • CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 9265! February 18, 2000 Mr. John W. Kittleson, Esq. 720 Heliotrope Avenue Corona del Mar, CA 92625 Dear Mr. Kittleson, In response to your letter of January 20, 2000 I will address your concerns and provide some history regarding City trees in Newport Beach. It is customary for City staff to notice property owners of code violations and advise of the acceptable action to resolve the situation, as was the intent of the `Illegal Tree Planting' letter that was sent to you on January 12, 2000. If you have documentation to validate your reference to contrary City staff direction, per your letter, please provide copies to me for review. I do not have the authority to waiver from Council policy; therefore the removal of the Chinese Elm tree is necessary. If you believe that you are due restitution in regards to this action, then complete the enclosed City claim form and submit it to the City Clerk's office for consideration. The City has, for more than 15 years, maintained a tree reference document entitled City of Newport Beach Street Tree Designation List (List). The List has been under review for revisions as directed by the Parks, Beaches, and Recreation Commission (PB &R) at the November 2, 1999 meeting. The review process has included input from public response initiated by written notice to all City community associations, notices in the local newspaper, and announcement on Cable Television, as well as to two public meetings that were held in September. The List will indicate the selection of the replacement tree for each City Street, which City staff will use for planting guidance when parkway trees are removed. The List is also used when choosing a tree for planting at a vacant site. Staff, in • collaboration with West Coast Arborists (the City's tree contractor), have 3300 Newport Boulevard, Newport Beach it . developed the proposed changes to the List taking into consideration the concerns expressed by responding parties and recommending only those trees that meet the following criteria: ♦ Trees with aesthetic appeal that visually integrates well with the characteristics of existing street trees. ♦ Trees with good resistance to diseases and pests. ♦ Trees with good soil and climate adaptability. ♦ Trees that do not damage hardscape (sidewalks, curb /gutters) ♦ Trees that are suited to restricted growth spaces. ♦ Trees that do not block view planes. The document is designed to be user friendly for property owners and commercial users as well, such as contractors, landscape architects and City staff. To clarify, regarding your property, the Chinese Elm tree is not a suitable tree for the 3' growth space that exists at 720 Heliotrope Avenue. The Monterey Pine that was removed was indeed the option on the selection List. However, the proposed recommendation for the List will be the Japanese Black Pine. The Japanese Black Pine is not susceptible to disease as is the Monterey Pine and is suitable for the size of the growth space. A canker disease has been fatal to numerous Monterey Pines in the Corona del Mar area. In the past, the City's tree planting practices were not closely regulated and as a result the City has experienced numerous repeated problems with recurring expenditures to correct the problems. I believe the previous lack of regulation and public notice accounts for the variety of trees on Heliotrope. Reforestation is the process vehicle to address changing the tree scape on a whole street, as I believe is your goal in addressing the `nonconforming properties'. I do not plan to notice any of your neighbors for non - conforming trees unless the trees are newly planted. City staff has worked aggressively towards the resolution of many tree issues that Newport Beach property owners are experiencing, with progressively good results. Once the List has been finalized and approved, property owners will be able to make changes by submitting petitions that will be reviewed by the PB &R Commission. If you are interested in attending the Park, Beaches, and Recreation Commission meeting scheduled for March 7, 2000 it will be held in the City Council Chambers at City Hall, 3300 Newport Boulevard, at 7:00 p.m. The List that I have been • referring to will be discussed and voted upon at this meeting. ►a' If you would like further information regarding the characteristics of the Japanese Black Pine, I will be glad to send it to you. If you have additional questions you may contact me at (949) 644 -3055. If you choose to pursue a reforestation request please contact John Conway, Urban Forester at (949) 644 -3083. Sincerely, David E. Niederhaus, Director General Services Department DEN /pw Cc: Parks, Beaches, and Recreation Commission 40 13 CLAIM FOR DAMAGE AGAINST THE CITY OF NEWPORT BEACH • 1. Name of Claimant: 2. Address of Claimant: 3. Address to which notices are to be 4. Date, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted: 5. General description of indebtedness. obligation, injury, damage or loss incurred: is 6. Was a Police report taken? 7. Name or names of the City of Newport Beach employee or employees causing the Injury, damage or loss, if known: 8. The amount claimed as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar as it may be known at the time of presentation of this claim, togetherwith the basis of computation of the amount claimed: Signature of claimant or his /her Authorized representative: Today's Date: • Telephone number: ) area code Please send completed form to: City Clerk City of Newport Beach P. O. Box 1768 Newport Beach CA 92659 -1768 14- 0 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 January 31, 2000 Steven Bromberg, President Little Balboa Island Property Owners Association 1506 Park Avenue Balboa Island, CA 92662 Dear Mr. Bromberg, The Parks, Beaches, and Recreation Commission will finalize review of the Designated Street Tree List (List) on March 7, 2000 at 7:00 PM in the City Hall Council Chambers located at 3300 Newport Boulevard. Your request to maintain consistency of the palm appearance on Park Avenue has been discussed and agreed upon by the Commission's Tree Sub - Committee. However, the Firewheel Tree (Stenocarpus sinuatus) will be an alternative designated street tree to offer a tree with color to enhance Park Avenue along with the Mexican Fan Palm (Washingtonia robusta) and Queen Palm (Arecastrum romanzoffianum). A copy of the current revised List will be available at the March 7 meeting. If you have any questions please contact John Conway, Urban Forester at 644- 3083. Sincerely, David E. Niederhaus, Director General Services Department DEN /JC /pw Cc: Parks, Beaches, and Recreation Commission 3300 Newport Boulevard, Newport Beach 1�- 0 • CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 January 31, 2000 Mrs. Jo Vandervort 1147 Pembroke Lane Newport Beach, California 92660 Dear Mrs. Vandervort, The Parks, Beaches, and Recreation Commission will finalize review of the Designated Street Tree List (List) on March 7, 2000 at 7:00 PM in the City Hall Council Chambers located at 3300 Newport Boulevard. Your request per letter dated December 13,1999 to retain the current designated street tree on Pembroke Lane, the Magnolia grandiflora, was discussed and agreed upon by the Commission's Tree Sub - Committee. A copy of the current revised List will be available at the March 7 meeting. If you have any questions please contact John Conway, Urban Forester at 644- 3083. Sincerely, David E. Niederhaus, Director General Services Department Cc: Parks, Beaches, and Recreation Commission 3300 Newport Boulevard, Newport Beach I% A r-, u 0 • CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 Mr. Ron Yeo 500 Jasmine Avenue Corona del Mar, California 92625 Dear Mr. Yeo, January 31, 2000 The Parks, Beaches, and Recreation Commission will finalize review of the Designated Street Tree List (List) on March 7, 2000 at 7:00 PM in the City Hall Council Chambers located at 3300 Newport Boulevard. Your request per letter dated December 7, 1999, to retain the current designated street trees on Jasmine, Narcissus, and Second Avenues, and no designation on Ocean Boulevard, has been discussed by the Commission's Tree Sub - Committee. The Sub - Committee decided that to retain aesthetic appeal and view concerns within Corona del Mar designated street trees, on the referenced streets, will be as follows: 1. Jasmine Avenue Eucalyptus torquata (Coral gum) 2. Narcissus Avenue Eucalyptus torquata (Coral gum) 3. Second Avenue Eucalyptus sideroxylon (Red Iron Bark) 4. Ocean Boulevard (CdM) The 2500 to 3725 blocks, will not have assigned designated street trees due to City Council Policy restrictions regarding view impairment. A copy of the current revised List will be available at the March 7 meeting. If you have questions please contact John Conway, Urban Forester at 644 -3083. Sincerely, David E. Niederhaus, Director General Services Department DEN /JC /pw Cc: Parks, Beaches, and Recreation Commission 3300 Newport Boulevard, Newport Beach r? • ( i PB &R Commission Agenda Item No. 2' March 7, 2000 General Services Department Parks and Trees Divisions February 2000 Activities Report Park Division Activities Staff continued coordinating construction projects regarding Bonita Canyon Sports Park, Grant Howald Park Ballfield Renovation Project, Seashore Street End Improvement Project, Eastbluff Park Reclaim Water Project, and the Irvine Avenue Median Improvement Project with the Public Works Department. 2. Staff completed irrigation renovation and plant replacements at various sites. The Lido Island Community Association sent the attached letter of appreciation regarding the • beautification to Lido Park. The project involved the removal of old plants, upgraded the irrigation system, and installation of colorful plant material. Additionally, some unsightly chain - linked fencing was removed. 3. Staff has completed all of the maintenance items noted on the PB &R Commission Facilities Inspection Report. 4. Bonita Canyon Sports Park is under final review. The tentative schedule is for the City Council to award the construction contract in April, with a construction start date in the May /June time frame. 5. Arroyo Park is also under final plan review. The developer who will construct the park, plans to begin construction starting this spring. 6. Staff is coordinating with Public Works and the Corona del Mar Business Improvement District (BID) on Pacific Coast Highway median improvements between MacArthur Boulevard and Iris Avenue. The work includes removal of asphalt, to be replaced with stamped concrete on several medians and landscape improvements on the median located across from the Port Theatre. Work will begin when final Caltrans permits have been issued. The work will be performed by contract and funded by BID. 7. All supervisory staff which includes Park and Tree Divisions staff of the General Services . Department and the Utilities Division of Public Works are receiving supervisory training in a course consisting of seven two hour sessions. The instructor, Dr. Robert Ash, is providing instruction in supervisory skills and team building. . Upcoming Activities for March 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Fletcher Jones and Arches Mitigation Sites in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents by contract services. 4. Staff will perform irrigation and turf renovations at various City facilities. 5. Staff will continue to coordinate the Bonita Canyon Sports and Arroyo Parks with the Public Works and Community Services Departments. Tree Division Activities During the month of February, 952 trees were trimmed, two trees were removed, 15 trees were planted, 6 emergency calls were responded to regarding trees and the Urban Forester received 52 tree maintenance requests. 1. The City tree- trimming contractor, West Coast Arborists, continues work within the . Westcliff area that began in January and will continue for the next month. The Airport, Spyglass, and Newport Heights areas will be trimmed next. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the General Services Department Concrete Supervisor and the Public Works Inspector. This involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. The City Council, at the February 8, 2000 meeting, directed staff to remove two City Rusty Leaf Fig parkway street trees at the southeast corner of Eastbluff Drive and Vista Del Oro Drive that were blocking motorist's view of a stop sign. 4. The City Council approved the revisions to the City Council Policy G -1 February 22. A copy is attached. The attached Tree Removal/Reforestation Request form has been developed and will be sent to applicants when they are requesting a tree removal or reforestation. This staff action should expedite the review process. Staff has sent a letter with a copy of the amended G -1 policy to all tree removal requestors to assess continued interest. It is expected that a minimum of five City tree removal/reforestation requests will be forwarded to Commission for consideration at the April meeting. esp ctfully, • c no G. omeli Park and Trees Maintenance Superintendent MGL /pw /9 C� J G -1 RETENTION OR REMOVAL OF CITY TREES The purpose of this policy is to establish definitive standards for the retention, removal, maintenance, reforestation, and supplemental trimming of City trees. City trees are an important part of the character and charm of the entire City. Regular care, trimming, maintenance, and programmed replacement are necessary to preserve this charm while at the same time protecting public and private property. SPECIAL CITY TREES It is the City's policy to retain City trees categorized as landmark, dedicated, or neighborhood trees, which contribute to and give character to an entire neighborhood. Landmark, dedicated, and neighborhood trees are identified on Attachment 1, and shall hereinafter be referred to as Special Trees. Trees within these categories shall be established, mapped, recorded and administered by the Parks, Beaches 8v Recreation Commission ( "Commission "). Special Trees shall be retained, unless there are overriding problems, such as death, disease, or the creation of a hazardous situation, which require their removal. Prior to consideration for removal of Special Trees, the General Services Director, or designee, shall prepare a report identifying and implementing specific treatment to retain the tree(s). If specific treatment is unsuccessful in retaining a tree(s) then a full report shall be made to the Commission before any further action considering removal is taken. Prior to any removal of Special Trees, the City must comply with the noticing provisions of the Removal of City Trees section set forth in this Policy, unless a tree is considered hazardous that necessitates an emergency removal. Any such removal requires the approval of the City Manager. During normal sidewalk, curb, and street repair activity requiring root pruning, all steps shall be taken to retain Special Trees. If tree roots are to be pruned in association with sidewalk, curb, and gutter improvements, sufficient timing in advance must be planned to ensure that pruning will not destabilize or kill the tree. If both sides of a tree's roots are to be pruned, one side should be pruned 6 months to a year in advance of the other side depending upon the species and other related factors. If root pruning methods are not practical and /or . critical to the health of the tree, then alternate or special hardscape 1 • G -1 improvements shall be installed by the City in order to retain the tree. All proposed root pruning shall be assessed by the Urban Forester. ALL OTHER CITY TREES It is the City's policy to retain all other City trees unless removal is necessary for one of the following reasons: A. The City tree has had a proven and repeated history (defined as two or more occurrences within an 18 -month period) of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities, or foundations based on City records or other competent and reliable authority despite specific treatment by the City to alleviate repeated damage. Water or sewer stoppage that results from tree roots and causes significant documented private property damage (greater than $500) shall be sufficient criterion for tree removal. Regular drain or pipe clearing shall not constitute such damage, nor shall damage attributed to a failure by the property owner to perform such preventive maintenance. toB. The City tree has had a repeated history (defined as two or more occurrences within an 18 -month period) of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. C. The City tree is dead, diseased, dying, or hazardous, and presents a significant liability to the City. Diseased trees are defined as those trees that cannot be cured by current arboricultural methods, are in an advanced state of decline, and have no prospect of recovery. Dying trees are those that have no prospect of recovery. Hazardous trees are defined as those that are defective, have a potential to fail, and would cause damage to persons and property upon failure. The Urban Forester will perform a hazard assessment whenever a tree is identified as hazardous. The assessment will identify: structural defects of the tree, parts of the tree most likely to fail, targets where imminent personal injury or property damage may result with tree failure, and procedures or actions necessary to abate the hazard. D. The tree(s) have been requested to be removed in conjunction with a City Council- approved City, commercial, neighborhood, or community • association beautification program. 2 0 • G -1 E. The City Manager, upon the advice of the Risk Manager or Traffic Engineer, shall have the authority to remove trees to resolve claims or safety issues. REMOVAL OF CITY TREES The initiation to remove any City tree may be made by the General Services Department, Public Works Department, a legally established community association, or a private property owner by making application to the General Services Director. After receipt of the application a tree inspection report shall be prepared by the City's Urban Forester (Attachment 2) to determine if the tree(s) meets the criteria outlined in the above All Other City Trees section for consideration for removal. Simultaneously, the Urban Forester shall provide a notice of the proposed tree removal to the affected property owner, the owners immediately adjacent to the applicant's property, and the appropriate community • association if applicable, (not applicable to the emergency removal of hazardous trees with trees under Item C above). The Urban Forester shall determine whether in his /her judgment additional specific treatment can be initiated to retain the tree. If a tree(s) is to be removed, the tree(s) will be posted at least 30 days prior to the removal with a sign notifying the public that they have the right of appeal. The sign shall also note a staff contact. Once a recommendation is made by the Urban Forester and the Park and Tree Superintendent to the General Services Director and the General Services Director or designee concurs, then the applicant, the adjoining owners, and the community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. The General Services Director, or his designee, shall report at a regularly scheduled PB &R Commission meeting of all trees recommended for removal using the Trees Division Activities Report, except for those trees categorized in Paragraph C. in the preceding section on All Other City Trees. An applicant, an adjoining property owner, or any interested party may appeal the decision of the General Services Director to the Commission. The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final • unless called up by at least one Councilmember or the City Manager. The 3 aY G -1 General Services Department will delay any tree removal(s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will endeavor to replace all trees removed in accordance with the All Other City Trees removal criteria. Replacement trees will be a minimum of a 24" boxed size. REFORESTATION OF CITY TREES The concept of systematically replacing trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problems they create, or those which have reached their full life and are declining in health, is referred to as reforestation. It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. In certain . neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or views. As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City should expeditiously replace them with the appropriate designated City tree. Reforestation may also be initiated by residents utilizing the process outlined below. Individual private property owners, as well as community associations, may apply for single or multiple tree reforestation in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: H ev3 • G -1 A. The proposed area must have clearly defined contiguous boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. B. Residential communities, neighborhoods or business organizations must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. A neighborhood is defined for the purposes of this policy as ten or more homes in any given area of the City. As an alternative, areas represented by a legally established community association empowered with CC 8v R's, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area empowered with CC&R's must petition for reforestation through their respective association. C. Individual private property owners not residing within a CC & R based . community association area may submit individual requests for single or multiple tree reforestation. The applicant must submit a petition signed by a minimum of 60% of the residents within a one block distance in either direction from the reforestation site as well as the endorsement of the appropriate homeowners' association, if applicable. • D. A written agreement must be submitted by the petitioning sponsor (individual private property owners or group) to pay 100% of the costs of the removal and replacement of the public trees in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the designated street trees as prescribed by City Council Policy G -6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request. This section applies to individual or group requests. 5 -14 • G -1 F. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 36" boxed trees, unless the parkway space will only accommodate a 24" boxed tree. If there is not room for the replacement tree within a specific site as prescribed by City Council Policy G -6, then the replacement tree shall be planted in the same neighborhood. This section applies to individual or group requests. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager. The City shall require the proper care and watering of replacement trees to ensure their proper growth and development as outlined in City Council Policy G -6. Furthermore, no person shall tamper with replacement trees in violation of Section 13.08.040 of the Municipal Code. All encroachment permits (permits for private property development which has encroached upon the City right of way) that involve the removal or replacement of City_trees must be specifically noticed by the property owner to City staff prior to the building and /or demo permit process whenever possible. The • proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the proposed development, as deemed by the General Services Director, requires removal of City trees, the property owner may submit a reforestation request and shall pay all related removal and replacement costs as indicated in the previous paragraphs. TREE TRIMMING STANDARDS/ SUPPLEMENTAL TRIMMING The City Council has adopted tree trimming cycles for trees of different ages and species. The current tree trimming cycles and trimming standards represent the maximum feasible frequency and extent of trimming given current fiscal conditions. Except as provided in this Section, trimming shall be in accordance with the standards of the International Society of Arboriculture (ISA). The City will consider, and as a general rule approve, requests to trim certain trees more frequently or to trim trees consistent with practices applied prior to the adoption of ISA standards (to enhance public and private views, preserve required sight /distance standards, or other public purposes) which are • submitted by affected residents or the board of a legally established community 6 'PIC • G -1 association and the request is accompanied by a completed "Supplemental Tree Trimming Form" and full payment. However, since these practices often require `topping' or severe disfiguring of a tree and are often aesthetically displeasing and injurious to a tree, reforestation shall be considered once this practice has occurred more than twice within a one year period. LJ • The General Services Director shall establish procedures to implement the supplemental trimming provisions of this Policy. An approval must be obtained from a legally established association by the requestor in areas with an active homeowners' association. [Attachment 1- Preservation of Special Trees] [Attachment 2- Tree Inspection Report] Adopted - May 9, 1966 Amended - August 14, 1967 Amended - November 9, 1976 Amended - November 12, 1985 Amended - November 28, 1988 Amended - March 14, 1994 Formerly I -9 7 Amended -April 11, 1994 Amended - February 26, 1996 Amended - July 14, 1997 Amended (Administratively) - November 24, 1997 Amended - August 10, 1998 Amended - February 22, 2000 92 F-7 U • LANDMARK TREES DEDICATED TREES humilis Attachment 1 G -1 PRESERVATION OF SPECIAL TREES Balboa Library Eucalyptus globulus Balboa Library Phoenix canariensis West Jetty (near Historical Marker) Phoenix canariensis Dover Drive at Westcliff Liquidambar styraciflua 400 block Poinsettia Eucalyptus corynocalyx Ocean Blvd. Corona del Mar Phoneix canariensis Westcliff & Dover (Groves) Eucalyptus globulus Main Street (between East Bay Ficus nitida Ave. and Balboa Blvd.) Harpephyllum caffrum No. Mariners Park (Marcie Schrouder) Pinus radiata Mariners Park (Frank Tallman) Pinus radiata No. City Hall grounds (Billy Covert) Ficus benjamina City Hall grounds (Walter Knott) Pinus halepensis City Hall grounds (Calif. Bicentennial) Pinus halepensis Las Arenas Park (Ed Healy) Melaleuca linarifolia Mariners Park (Isy Pease) Pinus halepensis City Hall grounds (U.S. Bicentennial Freedom Tree) Harpephyllum caffrum Buffalo Hills Park (Bahia Community Earth Day Celebration) Erythrina caffra Peninsula Park (Gray Lunde Memorial Tree) Chamaerops Cliff Drive Park (Gary Lovell) Begonia Park (Cheryl Bailey Ringwald) Castaways Park (Jan Vandersloot) Peninsula Park (Don Perdue) Grant Howald Park 1 (Pete Munro) 2 (Mark Munro) Bob Henry Park (Bob Henry) Quercus agrifolia Prunus cerasifera Quercus agrifolia Ravenea rivularis Metrosideros excelsus Ficus Rubiginosa 1 a1 r� U G -1 DEDICATED Cliff Drive Park Quercus agrifolia TREES (contd.) (Dr. Vandersloot) Veterans Park Lagenstroemia (Rosemary Rae Hill Hansen) indica faueri Mariners Park Stenocarpus (N. Beach Sunrise Rotary Club) sinuatus (Christopher & Marisha Thompson) Pinus eldarica (Meghan & Camielle Thompson) Pinus eldarica NEIGHBORHOOD TREES Parkway in Shorecliffs Erythrina caffra Marguerite Avenue Phoenix canariensis Goldenrod Avenue Washington robusta Dover Drive (Mariners to Irvine) Eucalyptus globulus 15th Street (Newport Heights) Eucalyptus cladocalyx Irvine Avenue Median Eucalyptus globulus Holiday between Irvine & Tustin Eucalyptus globulus Along Avon Avenue Eucalyptus globulus Via Lido Bridge Eucalyptus globulus Marine Avenue (Balboa Island) Eucalyptus rudis Seaview Avenue (Corona del Mar) Pinus radiata Poppy Avenue (Corona del Mar) Eucalyptus rudis Heliotrope Avenue (Corona del Mar) Pinus radiata Candlestick Lane, etc. (Baycrest) Eucalyptus citriodora Commodore Eucalyptus citriodora Starlight Eucalyptus citriodora Glenwood Eucalyptus citriodora Candlestick Eucalyptus citriodora Sandalwood Eucalyptus citriodora • Adopted - May 9, 1966 Amended - November 9, 1976 Amended - November 28, 1988 Amended - October, 1993 Amended - July 14, 1997 Amended - January 25, 1999 Attachment 1 CA • q9 City of Newport Beach Tree Removal/Reforestation Request Per City Council G -1 Policy, "Retention or Removal of City Trees" I am requesting removal of: Indicate the number and specie(s),(if known) of tree(s). located at: The checked boxes below apply to this request. Requestor Private Property owner Community Association General Services Department Public Works Department Signature: Other City Trees Proven and repeated history (two or more occurrences within an 18 month period) of damaging public or *private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *exceeding $500) Repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. Dead Dying (Has no prospect of recovery.) Diseased (Cannot be cured by current arboricultural methods.) (In advanced state of decline with no prospect of recovery.) Hazardous (Defective, potential to fail, could cause damage to persons/property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. Requested (In conjunction with a City Council- approved City, commercial, neighborhood or community association beautification program. (See Reforestation) 019 Reforestation Systematic removal and replacement of problematic trees unresponsive to modifying treatments. (Expeditious replacement required when initiated by City). As initiated by: Private property owner Community Association City Department Initial which apply and/or have been complied with: Causing curb, gutter, sidewalk or underground utilities damage. View encroachment of blue water. Area has clearly defined contiguous boundaries that include the tree(s) proposed. *,Groups' must submit a signed petition of at least 60% of the property owners within the defined area. *Group defined as at least 10 properties in any given City area. E]lloard of Directors of a Legally established Community Associations governed by CC &R's. Requires notification prior to voting by Board, of CA property owners. (Individuals within an Association must petition through their respective associations.) Individual request accompanied by signed petition of at least 60% of the neighboring property owners within a one block distance in either direction from the reforestation site, as well as the written endorsement of the appropriate HOA, if applicable. alit l" IIII �P 0� " °f' I IIt) J 1I) IIIIIIIII IIIIII�III :I,i Ifi oJ'the a�que re care a written agrle��}tent �y the�� �) i i F r s. IIII b E v ut dual �1�6 ,R. NRI!110 1, d g #i y� tl gP �IIIiIi �3�IIIIli111 rem a ttM to be eoo�drna e Gen III rv[e a i� �E��III(I (�,�', Nt I ai11 1ii L1n ��i ; t ee t ttte� or �a ara I jl) ,reedtion Commassaon a ro s a m of on once ; cem ltd a I) 3 u+ 36 braxedi gyp �1I III !I ot allo acct ` iiatto (I ,lace p9� wtl ` e' 1 e _rn thesalrett{ghboi 1E e` .. 1tn� (�IIIIIIiIiii' "' .:. jl� This form does not replace requirements of the G -1, G -3, or G-6 policies. Its use is intended to expedite the desired goal for all users and to ensure thorough compliance with all requirements. Please refer to individual Council Policy for additional information. Signature: Field inspection made: , ` . 1121 e ,(approval required): • 36 • • (Item 3) March 7, 2000 COMMUNITY SERVICES DEPARTMENT Arts 8t Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Recreation and Senior Services Division Monthly Activities Report Reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. Both divisions have undertaken a full range of public activities and services, as well as remodeling and refurbishment projects. In addition draft budgets for FY 2000/01 were prepared for submittal on February 25, 2000. 3r (Item 3) March 7, 2000 Page i COMMUNITY SERVICES DEPARTMENT • Arts Ft Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Acting Senior Recreation Manager Re: Recreation Division Monthly Activities Report Classes/ Instruction - Winter quarter ends March 18. To date there are 1,814 persons registered in winter classes. The spring Newport Navigator was sent to Newport Beach residents on February 25, 2000. Aquatic - There were 858 persons registered for lap swimming in the month of February. The Marian Bergeson Aquatic Center has been rented to US Polo Team 3 -4 times a week in preparation for the Summer Olympics. Junior Guard — Tryouts for Junior Guard have begun, which means kids are anxious to get into the pool and swim. In order to accommodate the requests from parents, a time has been set aside for junior guard candidates to come and swim on Mondays, Tuesdays and • Thursdays from 6:30- 7:30pm in the swim team section of the pool. A parent must be on deck to help supervise and lap swim fees are paid by the swimmer. This does not interfere with adult lap swim, water polo or the age group swim teams. Adult Softball - The 2000 spring adult softball leagues started play in February. Forty -five games have been rained out during the month, and will be rescheduled later in the season. The spring league will be extended through mid -May with the large number of rescheduled games. The summer adult softball Leagues are scheduled to begin May 19; registration packets will be mailed to all interested teams the week of March 6. Adult Basketball - The 2000 winter adult basketball leagues are running smoothly and will conclude March 23. The spring leagues begin the first week of April. Registration packets were mailed in February; deadline is March 10. Youth Basketball- The winter youth basketball championships are scheduled for March 4, at the West Newport Community Center Gymnasium with semi- finals scheduled in the morning and championship games played in the afternoon. This season 200 children in grades 3 -6 participated in the league. There were 20 boys teams and 7 girls teams in the respective grade units. Winners from each division will represent the City of Newport Beach in the Orange County Municipal Athletic Association Tournament ( OCMAA), March 11- 19. Newport Beach will host the boys 3rd and 4th grade OCMAA tournament. • 3a- (Item 3) March 7, 2000 Page 3 Youth Track - Preparation is underway for the youth track and field championships. Staff . thanks the Newport - Balboa Rotary Club for their continued support of this event. This years meet will be held at the Newport Harbor High School Davidson Stadium on Friday, April 14, for children ages 7 -15. Staff will be offer free track and field clinics at local elementary schools in preparation for the event. Special Olympics - The 10th annual Special Olympics Basketball Tournament will be held on Saturday, March 25, at the Corona del Mar High School Gymnasium. During opening ceremonies the athletes will parade into the main gym. Games begin at 9:30am. The Community Services Department works with the Newport Harbor Elks Club which has provided a "Hoop Shoot" for the participants who are between games and game balls for tournament play. Lunch will be provided by Sgt. Pepperoni Pizza and water by Sparklettes. Athletes will receive medals from Special Olympics and commemorative foam basketballs from the Elks Club and the department. Youth Sports Commission - Opening days for Newport Beach Little League, Pacific Coast Bobby Sox, and Newport Harbor Baseball were held on March 4. Pony Baseball Corona del Mar held their opening day on February 26. Over 2,000 participants from these four organizations will play on City fields this baseball/ softball season. Facilities and Fields — Bonita Canyon Sports Park - Staff has been participating in the planning meetings for • the past months, reviewing plans and specifications. Final plans were received February 29 for review. The entire project is expected to be sent to City Council in March 14 for permission to advertise • Arroyo Park - Community Services staff have signed off on the final construction plans for Arroyo Park. The park will be constructed by The Irvine Company. • Grant Howald Park - Community Services Staff have approved the final construction plans for the Grant Howald Park /CYC renovation project. It will be on the City Council agenda on March 14. The City is expected to award the contract on April 11, with construction beginning April 24, and completion in June. The maintenance period should extend through September, with programming beginning October 2000. • Bonita Creek Park Football /Soccer Fields - The field was closed for renovation January and February, but will reopen March 1. Bobby Sox softball teams in addition to AYSO and Club soccer teams will enjoy an improved field for games and practices. • Peninsula Park Playground - The playground at Peninsula Park is scheduled for replacement in March /April to meet ADA requirements. Equipment will be similar to that which exists. Basketball Courts - The basketball courts at Bonita Creek Park and Channel Place Park are scheduled for resurfacing in March, completion pending dry conditions. 33 (Item 3) March 7, 2000 Page a COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report Volunteer Recognition - On Wednesday, February 16, OASIS honored the many dedicated volunteers for their service to the Center. The theme was Caribbean Dreamin, with a catered tropical lunch and music provided by a steel drum band. OASIS volunteers provide approximately 30,000 hours of service each year, comparable to more than 14 full -time employees. Computer Networking - The Computer Friends group hosted a lecture, February 9, on Banking on -line. John Aardis, of Pacific Mercantile Bank demonstrated and explained each step needed to take care of almost all banking needs from the comfort of the home. He held a live demonstration with a volunteer from the audience. This type of banking is very • convenient for homebound individuals who are computer literate. Tax Program Update - February 29 marked the end of one month into the tax season with 122 people served by the volunteer tax counselors. OASIS has 6 trained counselors who each work one morning a week. The program, which is well utilized and viewed as a wonderful asset to the Center, continues through April 15. • Ukulele Strummers Featured on Television - The Ukulele group, that meets weekly at OASIS, was just featured on the HueR Howser KCET program. This show, a repeat of an earlier fall broadcast, gave a wonderful pictorial of the high level of enthusiasm in the class. After the show's airing, OASIS received many calls from across the state with questions as diverse as how to repair the instruments to how to join the group. This group was also asked to be on the David Letterman Show, but declined. Art Exhibit at City Hall - The current art exhibit at City Hall features the works of students at the OASIS art classes. The class instructor is Richard Thomsen, who has taught watercolor for both beginning and intermediate older adults at OASIS for the past four years. The exhibits extends through March 21. OASIS Dinner Theater - On March 11, the Center will be having its' third annual dinner theater event. The play this year will be Neil Simons "Chapter Two ". The evening will begin at 5:30pm and the cost is $25 per person. Staff is anticipating a full house of 160 people. 3 `h 0 • 0 (Item 3) March 7, 2000 Page s OASIS SENIOR CENTER PARTICIPANTS ATTENDING 7,479 CUSTOMERS RECREATIONAL CLASSES 3,121 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,777 CUSTOMERS Includes Another Passage 1 Front Office Travel Office Blood Pressure 49 Housing counseling 50 Braille 61 Information /Referral 1,175 Counseling 66 Legal Assistance 12 Eldercare 4 Senior Assessment(hrs) 35 Employment 20 Telephone Reassurance 286 HICAP 6 Visual Screening 12 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 569 Shuttle 272 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen & Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors Pres/VP Treasurer Pancake Breakfast Over 80's party PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 841 CUSTOMERS 1,307 CUSTOMERS 1,669.00 HOURS (`equiv. to 10 full -time employees) Day Trips Long Trips That's Entertainment 29 Las Vegas - Golden Nugget Queen Mary 26 ATTENDEES TO MEETINGS AT OASIS Board of Directors 19 General Membership 68 SPECIAL EVENTS Pancake Breakfast Over 80's Party 114 130 102 CUSTOMERS 47 87 PERSONS 244 PERSONS rN F SEW PORT • o eee u r c9q FO RN'P PB & R Co�mmission Agenda Item No. T March 7, 2000 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Bench Donation Recommendation To accept three bench donations from the Balboa Island Improvement Association (BIIA). Discussion Staff received an inquiry from Ms. Peggy Marotta representing the BIIA proposing three bench • donations for Balboa Island. One bench installation is proposed for the `Little Island' end of Park Avenue, on Balboa Island and two benches are proposed for installation on the patio next to the City restroom at the ferry crossing that goes from Balboa Island to the Balboa Peninsula. Subsequently, the donor submitted a letter dated February 7, 2000 requesting the approval of three bench donations (Attachment A). Staff believes the benches will provide enhancement to the area and the BIIA has agreed to assume all general maintenance of the new benches. The verbiage and size of the donor plaques will conform to City Council Policy G -5 (Attachment B). Ms. Peggy Marotta has received a copy of this report and notice of the Parks, Beaches, and Recreation Commission meeting scheduled March 7, 2000. Very respectfully, David E. Niederhaus DEN/MGL /pw Attachments: A. Ms. Peggy Marotta's letter dated February 7, 2000 • B. City Council Policy G -5 C:\WINOOW 51DESKTOP\99 2000\PB &RTBRM=h'00\BmchDomdonBllA.doc • BALBOA ISLAND IMPROVEMENT ASSOCIATION P.O. Box 64 Balboa Island, Califo'nia 92662 Mr. Marcelino Lomeli, Pant and Tree Superintendent, City of Newport Beach, P.O. Box 1768, Newport Beach, California 92658 -8915 By letter and facsimile N 714 -650 -0747 Dear Marcelino, Re: Balboa Island Teak Benches Date: A ` 7 ` 00 Please find enclosed herewith the bench donation requests to the City of Newport Beach . for inclusion in the next Parks, Beaches and Recreation Conunission meeting Agenda, The Balboa Island Improvement Association will assume all general maintenance arising out of the installation of these benches. We also confirm that all donor plaques will conform to City council policy. Many thanks for all your assistance, With Kind Regards, Ms. Peggy Marotta, B.I.1.A Bench Coordinator • 37 r-, BALBOA ISLAND BENCH DONATION REQUESTS AME & ADDRESS FDONOR NUMBER OF BENCHES LOCATION OF BENCHES t end ©f �av lc A(/e, ov" YkeLo cew�ev.� o., ,�- s(dewalk p v, 'l a_A i a A ex `r to re-6i roovK a-i +�Q a�.o>�rw1 -moo -,carry Date• 21 G -5 • PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a • specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism; traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement • from the homeowners association, when applicable. 39 G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7' with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not .assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 . Amended - January 24,1994 Amended - June 27,1994 Amended - June 24, 1996 Formerly I -15 r�L 2 w6 (item 5) March 7, 2000 COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors • To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: Criteria of Co- Sponsorship BACKGROUND For more than 15 years, the City of Newport Beach has co- sponsored youth sports groups upon approval of the Parks, Beaches and Recreation Commission. Co- sponsorship gives these groups a seat on the Youth Sports Commission that meets twice annually to discuss field allocations. Co- sponsored groups also have a responsibility to meet set criteria established by the Parks, Beaches and Recreation Commission. RECOMMENDATION Approve the modification of Community Services Policy regarding co- sponsored Youth Sports Group, as modified below: This Community Services Policy sets forth the procedure for determination of co- sponsorship of a youth sports group. Approval • allows for participation in the allocation of City athletic fields and gymnasiums. Co- sponsorship is ultimately determined by the Parks, Beaches it Recreation Commission. The basic criteria for approval is as follows: 1. Organization must have a Charter. 2. Organization must have a Board of Directors. 3. Organization must be established as a non - profit group or certify affiliation with a national non - profit organization. 4. Organization roster of participants must include more than 50% residents. 5. Organization must be able to provide liability insurance naming the City of Newport Beach additionally insured to the policy for $1,000,000. Basic information required for application: 1. Total number of participants and teams with breakdown of residents and non - residents. 2. Amount of fields and times requested on an annual basis. 3. Process for selection of teams. • 4. Process for training of coaches. 5. Use of facility care plan. L11 (4)• PB & R Commission Agenda Item No. March 7, 2000 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Drinking Fountain Donation Recommendation To accept one drinking fountain donation per request from Dr. Paul R. Kuhn, to be installed at Castaways Park. Discussion • Staff received an inquiry from Dr. Paul Kuhn regarding a proposed drinking fountain donation for Castaways Park. Staff sent Dr. Kuhn a response letter dated December 29, 1999 indicating the drinking fountain and installations total estimated cost of $2,356.65 (Attachment A). Subsequently, the donor submitted a letter dated February 10, 2000 requesting the approval of the donation (Attachment B). Staff believes the drinking fountain would provide enhancement to the area. The verbiage and size of the donor plaque will conform to City Council Policy G -5 (Attachment Q. Additionally, attached is a photo of the proposed installation site location at the Park (Attachment D). Dr. Paul Kuhn has received a copy of this report and notice of the Parks, Beaches, and Recreation Commission meeting scheduled March 7, 2000. Very respectfully, David E. Niederhaus DEN/MGL /pw Attachments: • A. Staff's letter dated December 29, 1999 B. Dr. Paul Kuhn's letter dated February 10, 2000 C. City Council Policy G -5 D. Photo, Castaways Park site for proposed Drinking Fountain donation. CAVnNDOWS\DESKTOP\99 2000TB &R\PBRMwb'OOWrinking Fnm DomtianKubn.doc n U CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 December 29, 1999 Dr. Paul R. Kuhn, MD 1304 Antigua Way Newport Beach, CA 92660 Dear Dr. Kuhn, Thank you for your interest in donating a drinking fountain to the City of Newport Beach for installation at the Castaways Park. The cost of the recommended HAWS #3177 drinking fountain with pedestal for pedestrian and wheel chair access, installed, is $2,356.65. The installation will include the connection to all required lines. The cost does not include a bronze plaque for donor recognition of the required size and verbiage per City Council policy (Attached). • However, City staff will install the plaque onto the drinking fountain, at no cost to you. Additionally, all donations must be submitted to the Parks, Beaches and Recreation Commission for approval prior to the acceptance of the donation. Please contact me at (949) 644 -3082 if you have any questions. You may fax a confirmation to proceed with the donation to (949) 650 -5643. 1 have enclosed a sample response donation letter for your convenience. Once your donation is formally approved, you may contact Noack Trophy and Encraving Company at (949) 646 -3141 to order a plaque, (889 W. 161h Street, Newport Beach, fax -(949) 646- 0835). Sircercly, Randy Kearns Acting Park and Trces Maintenance Superintendcul RK/pw Altaclmnents 3300 Newport Boulevard, Newport Beach 43 • • • 02;10/2000 16:08 949 -646 -0432 02/10/2000 15;35 949- 650 -5643 FAX 949 - 650 -5643 Bate: irtF& /0, ZOOo P a KUHN PARKS TREES Mx, Randy Kearns Acting Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Kearns, PAGE 02102 PAGE 01 Pursuant to our conversations, I am writing to you regarding donating a drinking fountain to the City of Newport Beach to be installed in Castaways Park. 1 would like to have Lplaque, the standard 2" x 6" size with the permitted verbiage that will read "Donated yy r J it c Je fc KvH (eir a one) I understand that this request is subject to approval by the Parks, Beaches and Recreation Commission and will be placed on the agenda of the Commission meeting scheduled for March 7, 2000, if 1 confirm my request, in writing, no later than February 15, 2000. If u ve any questions or need any additional information please contact me Thank you for your assistance with my donation request. sincerely, - -.emu.x -4R, e-4, 11.p Dr. Paul R. Kuhn, MD 1 3 or( Aw-ri f vA wAy &'0WV90n-r 13egrNl CIA 92660 #Lf G -5 PARK AND STREET IMPROVEMENT DONATIONS • The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. Bench Donations It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or • type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. a. Bench donations along a City street or beach front will require the approval of the General Services Director and the Traffic Engineer. b. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. c. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. G -5 • Park and Street Amenities Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 . Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • L Lf 10 • (Item 7) March 7, 2000 COMMUNITY SERVICES DEPARTMENT Arts 8 Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Senior Recreation Manager Re: West Newport Playground Renovation BACKGROUND The two playgrounds in West Newport Park at (1) Seashore and Lugonia and (2) Seashore and Fern are scheduled for replacement. One will be replaced this fiscal year and the second in FY 2000/01. The City is systematically replacing two playgrounds per year with those designed to comply with ADA regulations and the most up -to -date playground safety regulations. Current regulations call for separation of play equipment for the age groups of 2 -5 (toddlers) and 5 -12 (school age children). Both play areas are too small to effectively comply with this regulation. Staff obtained initial designs for the new playgrounds. In order to have more • interesting playgrounds or designs, it is recommended that one playground be designated for preschool and one for school age children. Official participation of the Public Hearing was sent to every resident and homeowner within 300 feet of these parks, for a total of 462 notices. A press release was also sent to the local papers. RECOMMENDATION 1. That the playground at Fern and Seashore be designated as a toddler playground for ages 2 -5 and replaced in FY 1999/00; and 2. That the playground at Lugonia and Seashore be designated as a school -age playground for ages 5 -12 and replaced in FY 2000/01. I] L � ��W ART • O O F � U I C'a(IF00.� \P PB & R Commission Agenda Item No.V March 7, 2000 To: Parks, Beaches and Recreation Commission From: General Services Director Subject: Revisions to the City Council G -3 Policy Recommendation To approve in concept the proposed additions and deletions to Council G -3 Policy and forward same to the City Council. Background • Statements in the current Council G -3 Policy will require revision to be consistent with the newly revised Council G -1 Policy (Removal and Retention of City Trees) as well as ensuring continuity along Ocean Blvd, which is a high profile area of the City. • Discussion Proposed changes are as indicated on the attached policy with deletions striked out and proposed additions underlined. The above changes have been reviewed by the City Manager. Very respectfully, David E. Niederhaus DEN/MGL /pw Attachments: A. Proposed City Council G -3 Policy C: \WBdD0WS\DBSKT0P\99 2000\PB &R\PBRMuchW \G3 Revisims.dm �9 • PRESERVATION OF VIEWS G -3 The purpose of this policy is to identify the importance of views lost to excessive plant growth. The objectives of this policy are to: A. Preserve and promote the aesthetic and environmental benefits provided by trees and the preservation of views of the surrounding locale, recognizing views can be enhanced and framed by properly maintained trees. By example, City will endeavor to maintain all City -owned plants in a mariner to maximize public and private view planes. Exceptions can be trees that in themselves enhance either the overall beauty of the area or are included in Preservation of Special Trees list of Council Policy G- l(Retention or Removal of City Trees). (G-13. Special requests for view trimming of City trees shall not be honored to protect the tree trimming cycle /schedule unless deemed necessary by the General Services Director or the resident complies with the provisions of the Tree Trimmine Standards /Sunolemental Trimming section of Council Policy G -1. In an effort to preserve views in the 200 blocks of Carnation, Dahlia. Femlea£ Goldenrod, Heliotrope, Iris. Jasmine, Larkspur, Mar ug erite, Marigold, Narcissus, Orchid, Poinsettia, Poppy Avenues the planting of parkway trees is prohibited. Definitions to clarify this policy are: A. Unreasonable Obstruction of View. A tree, shrub, hedge or other vegetation should be maintained on public property in the City in such a manner as to not unreasonably obstruct the view from other property. B. Views. "View" means a range of sight including pleasing vistas or prospects or scenes. Views include, but are not limited to, the sight of geologic features, bays, oceans, skylines, bridges and parks. Adopted — July 22, 1991 Amended —January 24, 1994 Formerly I -12 • 60 • G -3 PRESERVATION OF VIEWS The purpose of this policy is to identify the importance of views lost to excessive plant growth. The objectives of this policy are to: A. Preserve and promote the aesthetic and environmental benefits provided by trees and the preservation of views of the surrounding locale, recognizing views can be enhanced and framed by properly maintained trees. B. By example, City will endeavor to maintain all City -owned plants in a manner to maximize public and private view planes. Exceptions can be trees that in themselves enhance either the overall beauty of the area or are included in Preservation of Special Trees list of Council Policy G- 1(Retention or Removal of City Trees). (G-0. Special requests for view trimming of City trees shall not be honored to protect the tree trimming cycle /schedule unless deemed necessary by the General Services Director or the resident complies with the provisions of the Tree Trimmine Standards/SUnolemental Trimming section of Council Policy G -1. I • In an effort to preserve views in the 200 blocks of Carnation. Dahlia, Fernleaf, Goldenrod, Heliotrope, Iris, Jasmine, Larkspur, Marguerite, Marigold, Narcissus, Orchid, Poinsettia , Popgy Avenues the planting of parkway trees is prohibited. Definitions to clarify this policy are: A. Unreasonable Obstruction of View. A tree, shrub, hedge or other vegetation should be maintained on public property in the City in such a manner as to not unreasonably obstruct the view from other property. B. Views. "View" means a range of sight including pleasing vistas or prospects or scenes. Views include, but are not limited to, the sight of geologic features, bays, oceans, skylines, bridges and parks. Adopted — July 22, 1991 Amended — January 24,1994 Formerly I -12 5) • am w*nmwm PB &R Commission Agenda Item No. March 7, 20 0 TO: Parks, Beaches, and Recreation Commission FROM: General Services Director SUBJECT: City Street Tree Designation List Recommendation To approve the amendments to the City Street Tree Designation List. History The current list was compiled more than 10 years ago using arboricultural information • available at that time. The list is now outdated in light of several factors; the introduction of new species, established problematic history of certain City trees, and an awareness and availability of new arboricultural techniques. Revisions to the attached list have been developed in collaboration with staff, the City tree contractor (West Coast Arborists) and the Tree Sub - Committee of the Parks, Beaches, and Recreation Commission (PB &R) (Attachment A). Additionally, two public meetings were held to solicit comments from interested property owners. Staff mailed 180 notices advising of the two public meetings held in September and advertisements were made in the local newspaper, and on the local cable television channel. The trees recommended for the list meet the following criteria: ♦ Trees with aesthetic appeal that visually integrate well with the characteristics of existing street trees. ♦ Trees with good resistance to disease and pests. ♦ Trees with good soil and climate adaptability. ♦ Trees that do not damage hardscape. • ♦ Trees that are suited to certain growth spaces. 5a • The proposed list is meant to provide a concise, self - contained reference of approved street trees for use in public right -of -ways in the City of Newport Beach. The finished product is to be user friendly for private property owners as well as commercial property owners, contractors, landscape architects, and City staff. Discussion The proposed list was submitted to the Commission at the November 2, 1999 meeting. A public hearing was held on the matter and the Commission directed staff to mail the list to all homeowners associations so that additional review and input could be made. The attached letter dated November 29, 1999 was sent to 120 homeowner associations and 60 individual interested parties. Seven responses were received with comments, questions, and suggestions. The Tree Sub - Committee of the PB &R met on January 17, 2000 to discuss the proposed changes and incorporated most of the changes into the attached new proposed document. Additionally, letters were sent by staff as a follow up to those associations and individuals who gave input at the January 17 meeting. The attached letter from the Balboa Peninsula Point Association is requesting additional changes to the list that staff concurs with, except for the request to retain the Carrot Wood trees as a designated selected tree (Attachment B). Staffs experience is that Carrot Wood trees have become a liability due to invasive root systems. Therefore, staff recommends that the listed proposed tree species remain, for Channel Rd, Pittosponim phillyraeoides • (Willow Pittosporurn), and for Ocean Blvd., Metrasideros excelsus (New Zealand Christmas Tree). The other requested changes are incorporated into the latest proposed list. Very respectfully, David E. Niederhaus DEN/MGL /pw Attachments A. Proposed Street Tree Designation List B. Letter from the Balboa Peninsula Point Association • 53 P.O. BOX 826, BALBOA, CALIFORNIA 92661 David E. Niederhaus City of Newport Beach General Services Department P.O. Box 1768 Newport Beach, CA 92658 -8915 Dear Mr. Neiderhaus, January 6, 2000 FEB 1 MG The Balboa Peninsula Point Association would like to respond to your request to review the proposed Street Tree Designation List. We have informed our 500 household membership through our monthly newsletter (copy enclosed) and the members have had an opportunity to respond. This letter reflects that response and the support of our board members. 1. In concept, the effort to introduce a more varied and appropriate species list was well • received. • 2. The following seven streets on the Balboa Peninsula Point are included in the list along with our response: Q y Do me %(s�Ateer.Dkdx 5q Street Current Designated Tree Proposed Street Tree 1 Balboa Blvd. Queen Palm Yes — Queen Palm 2 Ocean Blvd. Carrotwood No New Zealand Christmas Tree -- keep Carrotwood 3 Channel Rd. Carrotwood No Willow Pittosporum — keep Carrotwood 4 Miramar Dr. Southern Magnolia No Russett Magnolia — change to Little Gem Magnolia 5 Seville Southern Magnolia Yes — Tristania Laurin 6 Plaza Del Norte Southern Ma nolia Yes — Russett Magnolia 7 1 Plaza Del Sur None Yes — Russett Magnolia Q y Do me %(s�Ateer.Dkdx 5q Z) P.O. BOX 826, BALBOA, CALIFORNIA 92661 Page Two 3. Rational for "No" Responses Ocean Blvd and Channel Rd are already 80% planted in Carrotwood and any additional plantings should match existing to complete a uniform street aesthetic. Residents are pleased with the Carrotwood and do not want to add non - conforming tress of another species. Miramar Dr is already planted in Southern Magnolia and residents are generally pleased with Magnolia, but do not want the "brown" look of the leaves on the Russett Magnolia. Residents request Little Gem Magnolia for a more "green" look. We ask your support in every way possible to help make this happen. • Sincerely, Kay Mortenson B.P.P.A. Board, Parks & Recreation • c: Marcelino Lomeli, Randy Kearns, John Conway Commissioners Tobin, Beek, Skoro C:Wy OMUnwftWxY PPAtreasDN.d. 55 ie: Bq*pq Pointer Page 3 .The Park,;Beaches and Recreation Commission is in the process of a review and update of the city -wide street tree list. The list designates the specific parkway street tree for each street throughout the city. The reason for this document is to promote uniformity throughout the city and plant: trees that will meet certain aesthetic and m4inte•w.ce criteria. The current City Designated Street Tree List was compiled more than 10 ,years ago using arboricultural information available at that time. The list is now outdated in light of several. factors; the introduction of new species, established problematic' history of certain city trees, and an awareness and availability of new arboricultural techniques. The P.B.R. Commission has held two public meetings on this issue and has asked for resident input. Please call Kay Mortenson at (949) 675 -7508 if you have any questions, concern, or feed back. Proposed Street Tree Queen Palm New Zealand— Christmas Tree Willow Pittospory Russett Magnolia Tristania Laurina Russett Magnolia It is important'to note that the proposed street tree list is only for future plantings wherever new sites are determined or an existing tree must be removed due to disease or storm damage: No existing trees will be removed. • 5� Street > Current — Designated Tre alboa Blvd. -' Queen Palm Ocean B vd. Carrotwood C anne R , Cgrrotwoo �. Miramar Dr: Southern Magnolk S. Seville • Southern Ma nolia Plaza Del Norte Southern Magnolia ,v Plaza Del Sur" t i„no Proposed Street Tree Queen Palm New Zealand— Christmas Tree Willow Pittospory Russett Magnolia Tristania Laurina Russett Magnolia It is important'to note that the proposed street tree list is only for future plantings wherever new sites are determined or an existing tree must be removed due to disease or storm damage: No existing trees will be removed. • 5� • (Item 10) March 7, 2000 COMMUNITY SERVICES DEPARTMENT Arts it Cultural - Library - Recreation - Seniors To: Parks, Beaches and Recreation Commission From: LaDonna Kienitz, Community Services Director /City Librarian Re: Newport Waves Request for Co- Sponsorship BACKGROUND The Waves softball team has been renting fields at Bonita Creek Park for the fall and winter season. The attached documentation includes a letter requesting consideration for co- sponsorship, information on the parent organization American Softball Association and required information on the team. On two occassions, the Commission has approved co- sponsorship of a single team or club. The Back Bay Rugby Club, a single team club, was co- sponsored for 6 months, but co- sponsorship was not continued. In June 1998, the Commission approved the co- sponsorship of the Slammers Futbol Club, a 5 -team club. Club or traveling teams • receive proportional field use allocation based on the number of participants in their club. The staff has found that: • Required documentation is complete and in order. • No significant change in field allocations is or can be requested for spring 2000. The team is currently using time available only. • The first Youth Sports Commission meeting to be attended will occur in June 2000. • The Bobby Sox will still have priority use of Bonita Creek Park, as is true with AYSO and club soccer teams. RECOMMENDATION Approve the co- sponsorship of the Newport Beach Waves beginning April 1, 2000. • -7/ 0 February 14, 2000 City of Newport Beach Community Service P.O. Box 1768,3300 Newport Blvd, Newport Beach, CA 92652-8915 Dear Board Members, The Newport Beach Waves would like to thank you for your time to review our application for a CO- sponsorship with the City of Newport Beach. After reviewing the qualifications we feel very strongly that we meet them and would be proud to represent our city. The goal of this team is to help Corona del Mar Haigh School establish a softball team which has been non existent for the past six years. We are in contact with the new varsity coach Terry Christian and he is very eager about our team. We have been working together with Terry and the school since February and will keep on doing so for the future. Again the most important issue here is the girls of our team. We feel very strongly that a team is needed for the girls to continue to play fastpitch softball. A. S.A. softball gives them a chance to play all year long and is a excellent organization which covers all fifty states and works as a non -profit organization. All games, fields, • umpires, equipment, uniforms, insurance is paid by each team. If the city decides on letting us join as a CO- sponsor it would greatly help us in keeping this team to reach it's goals, which in turn will help Corona del Mar High School to establish a strong softball program for the future. Thank you again for your time and consideration. Cordially, • 7-)' FROM : Grand Central Station * RSA FAX NO. : 805 647 5551 Mara 01 2000 02:40PM P2 Mardi 1, 2000 Southern California Amateur Softball Association Linda Henry Junior Olympic Commissioner City of Newport Beach Andrea McGuire, Senior Recreation Manager Newport Beach, CA Dear Ms. McGuire, This letter is to verify and inform you that the Newport Waves and Team Manager Kurt Shay are registered and in good standing with Southern California Amateur Softball Association for the year 2000. • If you have any questions or 1 can be of further assistance, please feel free to give me a call. I� U Sincerely, � -dw 7� Linda Henry .junior Olympic Commissioner Cc: Kurt Shay, Newport Waves 424 Lakewood Avenue, "Ventura, CA 93004 Phone/Fax (805) 647 - 5551 LindaASA @aol.com 73 • SUMMARY OF FIELD USAGE As a traveling softball team games are played year round. We do shut down from _the -end of July to beginning of September and we do not play on major holidays. We would like tc play games once or twice a month at Bonita Creek fields with games being played on Sunday. Double headers are usually played with a time limit set on games under the rules issued by A.S.A. Game start times are set by the hosting team. After games coaches on both teams will invariably clean dug outs and fields of all trash that is left due to games . This is a rule that is continually followed at all parks as each team that plays represents there city and is proud of this. Practice times usually take place after school hours lasting about a hour and a half to two hours twice a week. Once again all trash is removed from the fields and the girls also make sure that the field is left in the same condition or better when we leave. They understand how important their field is and are proud when visiting teams come and say what superior fields we have. Also myself being in the landscape business know what hard work it takes to keep them that way and convey this to my team. SELECTION OF TEAM Selection of our team was done mostly by word of mouth through Corona del Mar High School and the Venture Out section in the Register newspaper. Girls came out to a series of practices and were chosen by there ability, attitude and there desire to play the game. • One of our main goals was to acquire as many girls from the Newport Beach area which we were able to do. TRAINING OF COACHES As manager of the team I have attended many baseball and softball clinics on coaching and fundamentals of the game. I have over eight years of coaching experience from Bobby Soxs to Newport Beach Little League. As a coach my goals are to teach the girls to play in a positive way, always finding the good in what they do. Teaching them the importance of playing as a team and working together so they can use what they learn in softball to use in everyday life. At no time do I yell at them or make them feel that Pm disappointed in them. Once more I coach with positive reinforcement at all times during practice and games FACILITY CARE PLAN As I stated before fields are very important to our team and we understand that it is a privilege to use them. All trash will be removed in both dugouts and fields. All rules set by the city will be followed at all times with no exceptions at any time. With over twenty years of experience in landscape constructing and maintenance plus being a licensed water auditor and pesticide applicator, my company which I am a partner in would be happy to help in anyway from material to labor that would compensate for the usage of the fields. • 7� 0 F- 6-1 NEWPORT BEACH WAVES CHARTER Article 1. Waves Team A. Newport Beach Waves is a nonprofit, educational organization ,sanctioned and established by A.S.A. fastpitch softball of Southern California. B. The primary purpose of the Newport Beach Waves is in giving all girls, regardless of race, color, creed, or ability, the freedom to have fun and learn the game of fastpitch softball. Playing together helps the girls to develop emotionally, physically, socially and spiritually. The object of the coaches is to provide a positive influence to future the personal development of each girl. C. Each and every A.S.A. team shall be solely responsible to ensure that it operates in accordance with any applicable local, state and federal laws, including if any all taxation liabilities. D. All funds collected to run the team are held in a account under the Newport Beach Waves. E. All funds are use to furnish the team with uniforms, equipment, insurance, field usage, umpires, etc. F. President of Newport Beach Waves is Kurt Jaye a resident of Newport Beach for over 35 years and is in charge of daily operations from coaching, equipment, games, fields and goodwill of his players. Kurt has worked in coaching for the past ten years with Bobbysoxs, Newport Harbor Baseball and Irvine Little League. His goals are to help the girls to continue to learn and play fastpitch softball and works with Corona del Mar High School varsity softball team. E. Vice President of Newport Beach Waves is Kim Jaye a resident of Newport Beach for over 37 years. Her daily operations are depositing of all funds and ordering of team uniforms, equipment, information and payment of all bills that occur during the season. Kim has worked for the last ten years as a volunteer at Harbor View School and is always there to make sure the girls are in good hands. Newport Beach Waves has been established as an ongoing nonprofit girls softball team under the direction of the Board of Directors, as a sanctioned team of A.S.A. of Southern California. The 2000 Board of Directors agrees to adopt and uphold the Newport Beach Waves team charter as set forth in this document. Kurt Jaye, President • Y"t,j7w-� Kim Jaye, Vice President Date J— Z�- 00 -15 • C, J C� J TEAM ROSTER 1. Stephanie Anderson 2225 Vista Huerta, Newport Beach, Ca.92660 2.Jennifer Anderson 2225 Vista Huerta, Newport Beach,Ca.92660 3. Stephanie Gleason 2100 Yatch Mischief, Newport Beach,Ca.92660 4.Katrina Redelsheimer 2351 Aralia St., Newport Beach, Ca. 92660 S.Kianna Jaye 423 Fernleaf Ave., Corona del Mar,Ca. 92625 6. Alex Orozco 2007 Seadrift Dr., Corona del Mar,Ca. 92625 7.Meaghan Bunney 1989 Vista Caudal, Newport Beach, Ca. 92660 8.Amy Tyson 1245 Surfline Way, Corona del Mar, Ca. 92625 9.Christian Keen 1441Posado, Newport Beach,Ca. 92660 10.Courtney Sierra 1 Nutwood, Irvine, Ca. 92604 11. Jennifer Eckhoff 4622 Kimberwicker, Irvine,Ca. 92604 12. Stephanie Bergh 2295 Moortown ,Tustin Ca. 92651 —16 PRODUCER BOLLINGER • 830 MORRIS TURNPIKE SHORT HILLS, NJ 07078 TELEPHONE: 1- 800 -526 -1379 CODE 429492 SUB -CODE INSURED REGISTERED TEAMS OF THE AMATEUR SOFTBALL ASSOCIATION OF AMERICA NEWPORT BEACH WADES Sd TEAM KURT JAYE 423 FERNLEAF CORONA DEL MAR CA 572625 ISSUE DATE (MM /DO /YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW COMPANY A LETTER COMPANY LETTER B COMPANY LETTER C COMPANY LETTER D COMPANY LETTER E COMPANIES AFFORDING COVERAGE STAR INSURANCE COMPANY THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE(MM /DD /YY) POLICY EXPIRATION DATE(MM /DD /YY) LIMITS A GENERAL LIABILITY GLO119820 + 01 /01/00 01/01/01 GENERAL AGGREGATE None X i` COMMERCIAL GENERAL LIABILITY CLAIMS MADE � OCCUR. CERTIFICATE # 4D197 PRODUCTS- COMP /OPS AGGREGATE $5000.000 PERSONAL 8 ADVERTISING INJURY s2000000- EACH OCCURRENCE $2,000,000 NO. OF TEAMS 1 FIRE DAMAGE (Anv one fire) SLN nne 'GENERAL AGGREGATE APPLIES PER LOCATION * ** I M P 0 k T A N T * *# COVERAGE FOR TEAM /LEAGUE IS EFFECTIVE 01/01/00 TEAMS MUST SE CURRENTLY REGISTERED WITH ASA TO BE ELIGIBLE * * * * * * * * * : * * * * * * TEAMS COVERED UNDER THIS CERTIFICATE NEWPORT BEACH WAVES ADDITIONAL INSUREDS * ** N 0 N E * ** (Han- DRUclpnnN FOR COVERAGE. COVERAGE UNDER THIS POLICY SHALL APPLY TO LIABILITY OF THE INSURED TEAM /LEAGUE LISTED ABOVE ARISING OUT OF THE ADMINISTRATION, PLAY OR PRACTICE OF AMATEUR SOFTBALL, BUT ONLY FOR INCIDENTS INVOLVING BODILY INJURY, PERSONAL INJURY OR PROPERTY DAMAGE. (SEE ENDORSEMENT ATTACHED). NEWPORT BEACH KURT JAYE 423 FERNLEAF CORONA DEL MAR F, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, TH€ ISSUING COMPANY WILL ENDEAVOR TO MAIL 29 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE WAVES S $ TEAM LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. i AUTHOR "R R ESENTATIVE CA 9262S `y r� 1� 2. the intoxication of: . Aft" is any person, including any person who is participating or attending or who has at any time participated in or attended any activity sanctioned, sponsored, condoned, licensed, promoted, organized, or. operated.by any insured. Intoxication means any impairment of mental or physical capability or faculties, including but not limited to, impairment of perception, understanding, judgment, coordination, acuity or sight, smell, taste, hearing or touch, alertness, reaction time, or inhibitions against antisocial behaviour, caused or claimed to be caused ;by any beverage, drug, or narcotic substance. All other terms and conditions of this policy remain unchanged. NOTE: The following is for information purposes only and does not change the terms of the policy. 1. The Limits of Liability stated in the policy are: GENERAL LIABILITY COVERAGE LIMITS OF INSURANCE General Aggregate Limit $None (otherthan Products /Completed Operations) Products /Completed Operations Aggregate Limit $5,000,000 Personal and Advertising Injury Limit $2,000,000 Each Occurrence Limit $2,000,000 Premises Rented to You $100,000 Any one fire Medical Expense Limit $5,000 Any one non - participant 2. SECTION III — LIMITS OF INSURANCE of the policy determines the most we will pay. These provisions fix the General Aggregate Limit and the Products /Completed Operations Aggregate Limit which are the most we will pay regardless of the number of: a. Insureds; b. Claims that are made or "suits" that are brought; or c. Persons or Organizations making claims or bringing "suits ". Please,refer to SECTION III — LIMITS OF INSURANCE of the policy for a complete explanation. 1959 GL 0998 Includes copyrighted material of Insurance Services Office, Inc. with its permission. Copyright, Insurance Services Office, Inc. Page .2 of 2 -A � 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SPDDITIONAL'INSURED - DESIGNATED PERSON OR ORGANIZATION'F.OR AMATEUR SOFTBALL ASSOCIATION OF AMERICA ACTIVITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. As shown on .0119820 - " "" 01 /01 /00 - 01101/01 sd By A STAR INSURANCE Crmfipamv Name of Person or Organization: As shown on the attached Certificate of Insurance OThe following is added to SECTION II — WHO IS AN INSURED: Endorsement Effective Date As shown on the attached Certificate of Insurance The person or organization shown in the above SCHEDULE but only with respect to liability arising out of the organization, promotion, administration and conduct of amateur softball activities, including games, practices, tournaments, and fund - raising activities, under the rules of the Amateur Softball'Association of America, provided: a. That if the person or organization is designated as a Team, the person or organization so designated shall be deemed to include team members, managers, coaches, assistants, batboys, registered scorekeepers, sponsors, any other individual participating in the official functions of the team, and if so indicated, a Field Owner, but only for liability arising out of the designated Team's amateur softball activities covered underthis policy; b. That if the person or organization is designated as a League, the interest of the League shall not be included unless all teams in the League purchase this insurance. When the interest of the League is so included, the person or organization designated as a League shall be deemed to include all teams in the league and team members, managers, coaches, assistants, batboys, registered scorekeepers, sponsors, any other individual participating in the official functions of the League or of any such teams, and if so indicated, a Field Owner, but only for liability arising out of the designated League's amateur softball activities covered under this policy; B. DRUG AND ALCOHOL EXCLUSION With respect to the Person or Organization shown in the SCHEDULE of this endorsement, SECTION I, Exclusion 2.c. Liquor Liability is replaced by the following: This insurance does not apply to any claim or suit seeking. damages for "bodily injur or "property damage" sing out of or allegedly arising out of, or in any way relating to any incident which is claimed to be caused, whole or in part, by either: 1. the furnishing, serving, or selling of an alcoholic bevePage to; or 19 59 GL 09 99 Includes copyrighted material of insurance Services Office, Inc. with its permission. -Pa e 1 of 2 —t Copyright, Insurance Services Office, Inc. g -J . State and Metro commissioners Page 6 of 7 Santa Clara, CA 95050 Bus: (408) 984 -3223 • Fax: (408) 260 -9719 Umpire -in- Chief. Cheryl Simmons 915 Colonial Lane Palo Alto, CA 94303 Bus: (408) 734-3242 Res: (650) 424 -0325 Fax: (408) 734-0304 Southern California (14130) Commissioner: D. Stephen Monson 6850 Brockton Ave. Suite 210 Riverside, CA 92506 Bus: (909) 686 -0941 Fax: (909) 686-7615 e -mail: monson steve@hotma.com J0 Commissioner. Linda Henry 4244 Lakewood Ave. •Ventura, CA 93004 -1631 Bus: (805) 647 -5551 Fax: (805) 647 -5551 e -mail: !in-44MA@A-01.com At -Large Player Rep: Camille Jones 23527 Casa Loma Dr. Diamond Bar, CA 91765 Bus: (909) 861 -2663 Res: (909) 861 -5131 Fax: (909) 861-2663 e -mail: ASACamille aol.com At -Large Player Rep: Floyd Lewis PO Box 2056 Big Bear City, CA 92314 Bus: (909) 866 -0130 Res: (909) 584 -0122 Fax: (909) 866 -0132 e -mail: lewilewi@yahoo.com At -Large Player Rep: Linda Henry http: / /www. softball. org / Council %20Directory/Califorrda.htnfl 2/11/00 RITE LEI State and Metro commissioners Page 7 of 7 424 Lakewood Ave. Ventura, CA 93004 -1631 • Bus: (805) 647-5551 Fax: (805) 647-5551 e -mail: LindaASA@a,aol.com • s Umpire-in-Chief.- Jim Gibilisco PO Box 158 Lemon Grove, CA 91946 -0158 Bus: (619) 293 -4420 Res: (619) 469-3393 Fax: (619) 469 -3393 e -mail: gibasana sdcoe.kl2 ca us or igibilis@mail.sandi.net AS A Couoci i Di,eewry / ASA Honieua¢e i TM x+dxal Gouemk9 6 W Y [ar Sa! W ell C Amateur Softball Association of America, Inc. all rights reserved. All logos and trademarks are property of ASA http: / /www. softball. org / Council %20Directory/Califomia,htm] 2/11/00 qi SOUTHERN CALIFORNIA A.S.A. TEAM REGISTRATION FORM JUNIOR OLYMPIC TRAVEL IOU ❑ 112U ❑ 14U ;� 16U ❑ 18U ❑ 18U GOLD ❑ I e Team Name 3cack "JO, `alt S Manager t� Address t Fk� —cit, Co r Zip Code Phone Him WX Prime r- PageL Fax v insurance Company Name (Attach Proof of AccidentlLiability, Insurance) SPRING -SUMMER TRAVEL TEAM FEE $40.00..... Before May 13'(Includes Championship Play) ❑ SUMMER –WINTER TRAVEL TEAM FEE $30.00..... After May 1 "' (Does not include Championship Play) ❑ WINTER TRAVEL TEAM FEE $15.00... After September 1" (Through DeceM66r,313'of the current ,yeary MANA6ERAFRDAVIT ; understand that as the managerlicoach I am responsible for the actions and financial obligations 4my team, I agree to abide by the ASA :Official Guide 6 Rule Book and the adopted Rules and Regulations of Southern Calitomia ASA. including but not firmhea to the following 1 1 shall not be guilty of unsportsmanlike conduct or any acts contrary to the objectives will purposes of ASA. I understand that a player has seven days from the date the Player Agreement Form is received by the Age Coordinator to withdraw from the team without the consent of the I/My team Dmormel sMI not recruit playerts) who have signed an ASA Player Agreemerif Form with another ASA team or that is cuff enty, paying on a team in ASA Recreational League Play until after August 15 or until after the player's team is no longer eligible for Championship Play. 4 1 shag provide to players/parents a pre-season team budget and a final accounting at the end at the season. 5. 1 shalt. not compete with or against a disqualrbecItsusperidec! few, player, orcoach after being notified of the disqualificalmoisuspensim. 6 1 shah provide proof of Team Insurance (Acadent/Liabifity) at the time of registratm. 7. 1 shag not use any ASA logos or trademarks without expressed permission, 8 1 am aware that ASA provides a coach's VIP Ecatication Program S. 1 shall have convoi of coaches, players, parents and faris while participating in games and totimaments. 10. 1 shall receive written permission it= another team manage, before asking a Payer to be a pick -up player on my team for an invitational tournament. (See Yellow Book - Temporary Release Form). 11, 1 sI41 release all players 9 try team is not entering ASA Championship Play. An ASA Championship Tournament takes, priority over other tournaments or games. 12 1 shah inform players that they are automatically released when: & Dedsim is made not to enter Championship May b. Decision is made not to enter any remaining Championship Tournaments (example: Regional at-Large or State Championship) C. My team is eliminated from further Championship Play 13 1 shall respect a team that is stil competing in Championship Play by not attempting to entire a player as a pi&-up player, or for nerd season's team. This includes all -evefs of Championship Play including teams competing in ASA League All-Sty Championships. 14. 1 sf4l notify mother team's manager before asking a player to be, a pick -up player on my learn for Championship Play, 15. 1 shall advance to the next level in ASA Championship Play, unless such failure is due to circumstance beyond my control. 16. 1 shall not allow myself or team personnel to be abusive towards our players, opposing team, spectators, umpires or ASA Representatives. Unless Southern California ASA is notified in writing not to do so, my address and phone number may be released. Manager's Signature MAKE CHECK PAYABLE TO: • Mail to: Linda Henry 424 Lakewood Avenue Ventura, California 93004-1631 *fte Copy: Southern California ASA Date ASA OFFICE USE ONLY Date Ck Number Ck Amount Ins. Cert. Attached Rec'd Book at Meeting Date Book Mailed Yefiow Copy„ &Lroof, dinalor Pink Copy. Team Manager 0 This letter is to state that the Newport Beach Waves A. S.A. 14 and under team is registered with A.S.A. It is a non profit organization and we do not file income taxes for this team. As manager and treasurer of this team the statement above is accurate. Cordially, Kurt Jaye Y • M U • Welcome to the Official Site of the Amateur Softball Association! WEB SITE LINKS About the ASA How to Register Local Contacts. websites National Office Contacts Junior OlyMpic P%_ rg_m ASA Tournaments Umpire Pr_o ram Hall of Fame Stadium Welcome to the Official Site of the Amateur Softball Association of America! The ASA - a volunteer - driven, not- for -profit organization based in Oklahoma City, OK - was founded in 1933 and has evolved into the strongest softball organization in the country, leading the United States Olympic Committee (USOC) to name the ASA the National Governing Body of Softball, pursuant to the Amateur Sports Act of 1978. As the National Governing Body of Softball, the ASA is responsible for establishing uniform softball Hiles and regulations, providing proper safeguards, establishing principles for ethical behavior, providing proper channels for instruction of the game to both coaches and players and selecting USA Softball National Teams to represent the United States in international competition - but the top priority of the ASA is to provide a structured and enjoyable environment for its more than 3.7 million registered players, coaches and umpires. In 1999, the ASA registered: 2,445,585 adult players 1,245,525 Junior Olympic players (18 & under) 44,692 umpires Want to join the fun ?! Find out how to Register Within this site you'll find valuable information in several areas, and we thank you for joining us. We hope to keep this site as timely and information- packed as possible. • ® Amateur Softball Association of America, Inc. all rights reserved. http://www.softbaU.org/default.htm Page 1 of 2 WHAT'S NOT 'Central Park to Sydney Pre - Olympic Tour Register for prize giveaway! National Qualifiers Coaching Schools Rule Changes ASA Code Changes National Championships 1999 National Championships amw^ r,l 2000_'E- 2/23/00 ASA Program Review Pagel of 2 • Affiliating your team(s) with ASA makes you a vital part of the National Governir body of softball. Your team(s) will enjoy the following: H_ ome GOVERNING BODY: ASA is the governing body of softball in the U.S. as Staff approved by the Congress of the United States and accepted as the National Governing Body (N. G.B.) by the U.S. Olympic Committee (USOC) and the 11Tssion International Softball Federation (ISF). As the N.G.B., ASA represents the game o Statement softball for the United States of America. General AMATEUR ELIGIBILITY: ASA is a Class -A Voting Member of the U.S. Information Olympic Committee. ASA adheres to regulations that will protect the amateur status of players. Rec Leagues YellowbookRules UNIFORM ELIGIBILITY AND PLAYING RULES: All ASA teams are and Regulations governed by the same playing and eligibility rules, thus insuring your team fair competition in championship tournaments. Player eligibility is governed by ASA Travel Teams National Codes and further defined by Southern California Rules and Regulations. Yellowbook Rules and Re utalons CERTIFIED UMPIRES: ASA umpires must attend annual rules seminars and mechanics clinics, pass a written test and meet other requirements before they can •Tournaments be selected for a championship tournament. 'B' Rec 'C' Rec Travel CLASSIFICATION OF TEAMS: Southern California ASA have established a classification code to regulate teams and players with dominating ability from Adult Softball playing in a lower classification. Players and/or teams can request to be reclassifie( -- before they are eligible to compete in a lower classification. Insurance CHAMPIONSHIP COMPETITION: A championship tournament may be held for the following divisions and classifications: Links ASA Sponsors JR. OLYMPIC CLASSIFICATIONS: (January 1st Age cutoff) "Gold" (181J) This Classification will include the most advanced Junior Olympic girl's fastpitch players and teams in the United States. Many of these players have the potential to become a member of the USA Olympic Softball Team. Qualifying teams at this level advance to "Gold" Nationals Championship. Players from this tournament may be selected to the ASA 18U Gold All- American Team. Travel `A': This level of competition is highly competitive with most players havi consistent ability and pitchers capable of controlling a game. Winners of this level competition advance to `A' Nationals. • Independent `B' 18 -Under (High School): This level focuses attention on playe who are of high school age and wish to increase their skills during the summer to http:// socal- asa. com/ Resources/asa _program_review.htm 2/23/00 -16 ASA Program Review Page 2 of 2 benefit themselves and their high school team. Restrictions are placed to eliminate either "Gold" or `A' caliber pitchers in this classification. A modified league seasa • will be scheduled. Most players will have average to above average capability, but pitching should not dominate. `B' League All -Star: This level is for recreational leagues only. Either league tev or league All -Star Teams are acceptable. District Tournaments and the All -Star State `Qualifier' will be held with a set number of teams advancing to the Southen California All -Star State Championship. The top finishers in the All-Star State Championship will advance to the Western `B' Nationals. `C' League All -Star: This level is for recreational leagues only and is specifically for leagues that are not highly competitive. Either league teams or league All -Star teams are acceptable. PUBLICATIONS: Each manager from a registered team will receive an Official Rules and Regulations of Softball book and appropriate newsletters. INSURANCE: ASA offers a low cost Accident/Liability insurance plan. Brochur, may be obtained from So -Cal ASA Staff Members. Jr. Olympic teams and leagues must provide proof of insurance. MEMBERSHIP: Membership is open to any league or team that pays the ASA annual dues and resides within the defined Southern California boundary and abid< • by the Official Rules and Regulations of National and Southern California ASA. PLAYERS ASSOCIATION: Membership is open to ASA team players who pla. on a team that is registered with Southern California ASA. n U JR. OLYMPIC COACHES ASSOCIATION: Membership is open to active Jr. Olympic coaches in the current season. CHAMPIONSHIP TOURNAMENTS: Any team that is an ASA member in go( standing and meets the eligibility requirements for tournament play may enter if th team is registered with ASA in the Jr. Olympic program by May 1 st. NOTE: A cap may be placed on all Jr. Olympic tournaments due to field availabili vs. team entries. http: / /socal -asa. com /Resources/asa _program_review. htm 2/23/00 -2 � Southern California Code of Conduct Page 1 of 1 Home Standards of conduct are part of the ASA National Code and Southern California Rules and Regulations. Every ASA member shall respect these standards. A Staff manager, coach, player or other individual(s) affiliated with the team shall not commit any of the following: Mission Statement 1. Unsportsmanlike conduct or any derogatory action on or off the playing field. General 2. Verbal or physical attack or threat upon an umpire or an ASA official. Information 3. Destruction of property, abusive behavior, or violation of state or federal law. Rec Leagues Yellowbook Rules 4. Non - payment of a team and/or league incurred debts. and Regulations Travel Teams 5. Failure to provide current team/league accident and liability insurance coverage Yellowbook Rules and Regulations 6. Playing under an assumed name or falsifying an official ASA document. • Tournaments 7. Writing checks with non - sufficient funds or account closed checks to an ASA B' Rec official, umpire, member team or individual or business. 'C' Rec Travel 8. Commission of fraud or larceny perpetrated against an ASA official, team or individual. Adult Softball 9. Use of any ASA logos or trademarks without express permission. Insurance 10. Commission of any acts that are contrary to the objectives and purposes of Links ASA. ASA Sponsors 11. Forfeit a game in championship play. • 12. Competing with or against individuals or teams who are disqualified from ASE play. 13. Any other acts of disqualification as listed in ASA Code, Article 214. http://socal-asa.com/Resources/code—of conduct.htm 2/23/00 -S1 CONTACTS ANA Home Stab Mission Statement General Information Rec Leagues Y_ellowbook Rules and Regulations Travel Teams Yellowbook Rules and Regulations • Tournaments 'B' Rec 'C' Rec Travel Aduk Softball Insurance Links ASA Sponsors • Page 1 of 5 s % 1 �' STAFF Executive Staff Central District 1 Eastern District 1 LA /South_Bav District North San Diego District Northern District I South San Diego District I Western District Age Group Coordinators I Umpire Staff So. Cal. ASA Plavers Associaton I Commissioner Support Staff LExecutive Staff State Commissioner: Deputy State Commissioner: D. Stephen Monson Camille Jones 6850 Brockton Ave. Suite 210 23527 Casa Loma Dr. Riverside, CA 92506 Diamond Bar, CA 91765 Bus: (909) 686 -0941 Bus: (909) 861 -2663 Fax: (909) 686 -7615 Res: (909) 861 -5131 e -mail: Fax: (909) 861 -2663 monson steyeaLhotmail.cont a -mail: ASACamilleAmol.com JO Commissioner: Adult Commissioner: Linda Henry Floyd Lewis 424 Lakewood Ave. PO Box 2056 Ventura, CA 93 004-163 1 Big Bear City, CA 92314 Bus: (805) 647 -5551 Bus: (909) 866 -0130 Fax: (805) 647 -5551 Res: (909) 584 -0122 e mail: LindaASA(a)aol.com Fax: (909) 866 -0132 e -mail: lewd-emi@,yahoo.com vahoo.com Finance Director State Umpire -in- Chief: Linda Henry Jim Gibilisco 424 Lakewood Ave. Ventura, CA 93 004 -1 63 1 PO Box 158 (Lemon Grove, CA 91946 -0158 Bus: (805) 647 -5551 'Bus: (619) 293 -4420 Fax: (805) 647-5551 Res: (619) 469-3393 e -mail: LindaASA@ aol.com Fax: (619) 469 -3393 e -mail: gibasana,sdcoe.kl2.ca.us origibilis@niail.sandi.net DISTRICT STAFF CENTRAL DISTRICT Mike Schuck Loris Schuck lCentral Dist.Commissioner 117797 Ash Street Asst. Central Dist. Commissioner 17797 Ash St. Fountain Valley, CA 92704 Fountain Valley, Ca 92704 http://socal-asa-coni/contacts.htm 2/23/00 BE • • • CONTACTS Page 2 of 5 (714) 962 -8089 Phone/FAX (714) 962 -8089 Phone/FAX ASACommish aol.com IM ON"— Norris Rushing John Bennett Central Dist. UIC Asst. Dist. UIC (949) 457 -9875 (714) 637 -7339 (949) 951 -6995 FAX Bennetjoh@aol.com ENRUSH@aol.com Fred Mayrhofer Asst. Dist. UIC (714) 894 -6375 EASTERN DISTRICT Christine Hartung Odyssey Hartung Eastern District Commissioner Admin. Asst. Eastern District 23478 Stirrup Drive 23478 Stirrup Drive Diamond Bar, CA 91765 Diamond Bar, CA 91765 (909) 861 -8044 Phone/FAX ASAHartung�a aol.com Jim Sanderson Ray Tripplett Eastern Dist. UIC Eastern Dist. UIC (909) 795 -2479 Phone/FAX (909) 682 -8289 lsanderson eee.or (909) 682 -0305 FAX Tripd@@ol.com Pete Resendez Jeff Stewart Asst. Eastern Dist. UIC Asst. Eastern Dist. UIC (909) 875 -0102 (760) 325 -6759 Jeffs ci. alm- springs.ca.us LA/SOUTH BAY DISTRICT Bruce Sawyer Debbie Lauderback LA/Sonth Bay Dist. LA/South Bay Dist. UIC Commissioner (562) 790 -2389 4111 W. 173rd Place (562) 790 -2300 FAX Torrance, CA 90504 Microblue5@aol.com (310) 921 -9665 Phone/FAX BRUSAWYER@aol.com Anthony Davis Katrina Tholl Asst. Dist. UIC Asst. Dist. UIC (323) 752 -7185 { WhatACali@aol.com (562) 529 -3615 LLove2ump@aol.com NORTH SAN DIEGO DISTRICT Terry Hollenbach Karen McGrath North San Diego Dist. Asst. North San Diego Dist. Commissioner Commissioner 8955 Carley Cir. 12108 Wilsey Way San Diego, CA 92126 Poway, CA 92064 (858) 578 -2333 Phone/FAX (858) 679 -1940 LTDHollna.aol-com KMcGrath@UTM.net http://socal-asa.com/contacts.htm 2/23/00 • • CONTACTS Page 3 of 5 Pete Davis Chris Drumm North San Diego Dist. UIC Asst. Dist. UIC (760) 722 -3818 (760) 722 -1841 davisgolfa Xahoo.com home.com Abby4@.home.com LV McCree Asst. Dist. UIC (760) 941 -6065 zeeump@webtv.net NORTHERN DISTRICT Rick Feuchter Randy King Northern Dist. Commissioner Asst. Northern Dist. Commissioner 517 Panorama Road 12024 La Serna Drive Fullerton, CA 92831 La Mirada, CA 90638 (714) 871 -1713 Phone/FAX (562) 902 -9200 RickASA(cr�,aol com (562) 902 -9660 FAX Randy_k_ ingco@earthlink.net Bert Raaphorts Henry Garcia Northern Dist. UIC 1 Asst. Dist. UIC (909) 682 -0550 (909) 481 -9968 SOUTH SAN DIEGO DISTRICT Robert Carnedo ( Marry Adler South San Diego Dist. Asst. S. San Diego Dist. Commissioner Commissioner 1837 Port Renwick 731 Stone Canyon Road Chula Vista, CA 91913 Chula Vista, CA 91914 (619) 232 -0900 (619) 421 -2332 (619) 238 -9914 FAX MNL@,home.com Rcarriedo@aol.com Debby Ahrenstein Sandy Leak South San Diego Dist. UIC Asst. Dist. UIC (629) 420 -7471 (619) 444 -7932 (619) 420 -6776 FAX asijznerna,aolcom Penny Bryant Asst. Dist. UIC (619) 443 -5200 WESTERN DISTRICT Kristi Allen Bruce Bianchini Western Dist. Commissioner Western District UIC 4414 Clearcreek Court (805) Moorpark, CA 93021 (805) 650 --4846 4846 FAX (805) 529 -7923 Phone/FAX the ump�a earthlink.net Kristi428(a)aol.com Joe Davis Jim Russell Asst. District UIC Asst. District UIC http://socal-asa.conVcontacts.htm 2/23/00 ME • • E CONTACTS Page 4 of 5 (805) 485 -0983 (805) 648 -4125 sivadclangaol.com _c-amelotww earthlink.net AGE GROUP COORDINATORS 10 -Under 12 -Under Camille Jones Christine Hartung 23527 Casa Loma Drive 23478 Stirrup Drive Diamond Bar, CA 91765 Diamond Bar, CA 91765 (909) 861 -2663 Phone/FAX (909) 861 -8044 Phone/FAX ASACamilleCc 4acom ASAHartung@a,aol.com 14 -Under 16 -Under Shirlee Weaver Mike Schuck 577 Glenheather Drive 17797 Ash Street San Marcos, CA 92069 Fountain Valley, CA 92704 (760) 744 -5436 (714) 962 -8089 Phone/FAX Swea_ver 14U ASAQhhhotmail com ASAComnish@aol.com _ 18 -Under GOLD Linda Henry D. Stephen Monson 424 Lakewood Avenue 6850 Brockton Ave., Ste. 210 Ventura, CA 93004 Riverside, CA 92506 (805) 647 -5551 Phone/FAX (909) 686 -0941 Linda ASA aol.corn (909) 686 -7615 FAX monson_steve@a,hotmail . com 16U -18U 'B' Recreation UMPIRE STAFF Asst. State Umpire -In -Chief UIC At -Large Phil Guiterrez Tito Escobedo (760) 945 -1911 (760) 951 -7281 (760) 945 -1981 FAX moal email.msn.com titoesg@eartWink.net SOUTHERN CALIFORNIA ASA PLAYERS ASSOCIATION Lorne Ivie Brenda Marsh Director Treasurer/Blue Book Coordinator 7381 Pheasant Run Road 12520 Woodside Way Riverside, CA 92503 Chino, CA 91710 (909) 360 -5388 Phone/FAX ASALorriW@,aol.com (909) 5 91-3 707 Phone/FAX ASAPlayers aol.com Mary Ann Hummel Evie Kissell College Seminars Coordinator 805 E. Laguna Drive 3151 Sunset Court Corona, CA 91719 Norco, CA 91760 (909) 279 -3353 (909) 737 -4464 Phone/FAX ASAEvie@a,aol.com ASAM;myann@aol.com --------------- - - -- COMMISSIONER SUPPORT STAFF Marketing Director 11 Official Photographer http://socal-asa.com/contacts.htm 2/23/00 9 t CONTACTS Page 5 of 5 `r Camille Jones Everett Whitney 23527 Casa Loma Drive (888) 556 -2673 . Diamond Bar, CA 91765 (909) 861 -2663 Phone/FAX • I* II VIP COORDINATOR Executive Staff Central District I Eastern District I LA/South Bay District I North San DiegoDistric Northern District I South San Diego District I Western District http://socal-asa.com/contacts.htm Age Group Coordinators I Umpire Staff So. Cal. ASA Players Associaton I Commissioner Support Staff 2/23/00 r �' • 11 • FROM : SOANN LOMBRRDO -CPS 0 memo PHONE NO. : 949 548 6981 Mar. 07 2000 04:52PM P1 Date: March 7, 2000 To: Teri Craig, City of Newport Beach From: .loan Lombardo Re: Designated Street Tree List I am a resident of the Newport Heights community, and have been working with Councilmember Glover to develop some design guidelines and tree Preservation policies for our community. I met with John Conway and Marcelino Lomeli to discuss the street trees in our neighborhood. They shared with me the draft City Street Tree Designation List - Proposed (dated December 1, 1999). The proposed list cites Brisbane Box as the designated street tree for Clay Street. This tree, even at fully maturity, is rather small with a very modest canopy. The existing street trees along Clay include ficus, magnolia and swamp mahogany, all tall trees with generous canopies. I strongly suggest that rather than the Brisbane Box, the replacement street tree for Clay Street be Southern Live Oak or Camphor Tree. Thank your for your consideration. cc. John Conway Marcelino Lomeli Norma Glover P O Box 15592 Newport Beach CA 92659 Tel: 949 650 3206 Fax: 949 548 6981 e-mail: joann(gjalcWcom Craig, Teri From: Conway, John Sent: Tuesday, March 07, 2000 2:19 PM To: 'Joann @jalcps.com' eLject: Lomeli, Marcy; Craig, Teri; Niederhaus, Dave RE: Street Trees Joann, Since we're in the 'final hour of ST design. list, it's important that you either appear at the meeting tonight(City, Hall, 7pm, PBR Comm. meeting) to voice your concerns or fax your concerns to Teri Craig at 723 -3558. For now the tree type is not as important as indicating your concerns. However, the Comm. may ask if your representing yourself or a group within your community. Please attend if possible. Myself or Marcy won't be there, but our boss(GS- Director, David Niederhaus) will be & a rep. from our tree contractor. Please introduce yourself to David N. & indicate you've been working with CC Glover on tree concerns within your neighborhood. Thanks. JC -- Original Message--- - From: Joann Lombardo [mailto:Joann @jalcps.com] Sent: Tuesday, March 07, 2000 11:45 AM To: jconway @cfty.newport- beach.ca.us Subject: Street frees Hi John, I've been looking through some reference materials on street trees. What do you think of the Southern Live Oak or Camphor Tree as replacement street trees on Clay, in lieu of the Brisbane Box? Who should I send a letter to requesting the modification to the proposed Street Tree Designation List? Thanks for your help. Inn Lombardo •