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HomeMy WebLinkAbout11/5/2002 - Agenda PacketCITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Tuesday, November 5, 2002- 7pm • City Council Chambers AGENDA ORDER AND ROLL CALL WELCOMEANTRODUCTION OF RECREATION Et SENIOR SERVICES DIRECTOR — MARIE KNIGHT PUBLIC COMMENTS Members of the public are invited to comment on non- agenda items of public interest. Speakers are limited to three minutes. APPROVAL OF MINUTES (Enclosed) October 1, 2002 CONSENT CALENDAR NOTICE TO THE PUBLIC ALL matters listed under Consent Calendar (1.5) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The commission members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the commission votes on the motion unless members of the commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the Lectern upon invitation by the Chair, state their name and Consent Calendar item number, and complete the sign -in card provided at the podium. Speakers are limited to three minutes on agenda items. 1. Correspondence (Item 1) - Fm: Gina Frye, October 1, 2002 To: Jill Schwabe, October 8, 2002 William a Mary Singleton, October 1, 2002 William a Mary Singleton, October 23, 2002 Thomas Stefl, October 14, 2002 Thomas Stefl, October 23, 2002 • Karen E3 Jim O'Connell, October 16, 2003 Karen @ Jim O'Connell, October 25, 2002 CAPRCBM Award Nominations, October 2002 2. Park and Tree Division (Item 2) Report of Park and Tree Division during October and upcoming projects in November. 3. Recreation Et Senior Services (Item 3) Report of Recreation Ft Senior Services during October and upcoming projects in November. 4. Bench Donation (Item 4) To accept bench donation from Roger McGonegal to be installed at Irvine Terrace Park. 5. Tree Donation (Item 5) To accept one Coast Live Oak tree from Basilia Barbosa to be planted at Castaways Park. DISCUSSION ITEMS 6. Information'Update - Marie Knight, Recreation Ft Senior Services Director (Item 6) • Community Visioning Summit - November 16, 2002 @ OASIS Senior Center • Commissioner Workshop - November 16, 2002 @ Salgado Community Center (Allen, Garrett fi Skoro) 7. Cliff Drive Park (Item 7) Update of timeline for renovation of Cliff Drive Park 8. Committee Reports • Liason to Youth Sports Commission (need appt) - Rec Ft Open Space Element (Beek Garrett) • Park Development (Allen, Beek, Skoro) - Recreation Activities (rnglebrecht, Rmicka, Tow) • • Finance - Seniors (Skoro B Tobin) FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Commission Regular Meeting October 1, 2002- 7pm CONVENED AT 7:03pm ROLL CALL Commissioners Present: Allen, Englebrecht, Garrett, Ruzicka, Skoro, Tobin Absent: Beek Staff: David Niederhaus, General Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant APPROVAL OF MINUTES Motion by Commissioner Englebrecht to approve the minutes of September 3, 2002, as amended. Motion carried by acclamation. PUBLIC COMMENTS Jan Vandersloot, 2221 E. 16`" Street, commented on the removal of the Main Street ficus trees and the judges comments regarding their late request for the stop order. He asked what • was the purpose of the May 7 meeting in which the Ficus trees were discussed. Chair Allen reminded Mr. Vandersloot that the Commission was unable to comments on items not on the agenda. CONSENT CALENDAR 1. Item Dulled by Commissioner Skoro 2. Parks Et Tree Division 3. Item Dulled by Superintendent McGuire 4 Item pulled by Commissioner Skoro 5. Tree Donation To accept tree donation from Lee Solow to be planted at Grant Howald Park. 6. Item pulled by Commissioner Skoro 7. Item pulled by Commissioner Skoro Communications - The following correspondence from Jill Schwalbe was received acknowledged. Correspondence to Don Williams dated September 30, 2002; from Homer BLudau, City Manager dated October 1, 2002, were added and acknowledged. Commissioner Skoro asked that a response be sent to Jill Schwabe regarding the request for installation of a volleyball court in the Buffalo Hills Park. Director Niederhaus stated • that if this indeed is something that the homeowners want then a survey should be done at their expense. Superintendent McGuire stated that she would forward a letter to the Homeowners Association citing the history of the removal and that if a volleyball court is wanted; then how would it be paid for. Parks, Beaches Et Recreation Commission Regular Meeting October 1, 2002 • Page 2 3. Recreation Et Seniors Services — Superintendent McGuire announced that Marie Knight had been hired as the new Director and would begin October 21. She also reminded the Commissioners that their facility inspection sheets were due on October 21. 4. Bench Donation - Commissioner Skoro stated that this bench donation had been made to honor Council Member O'Neil and was installed above Little Corona. 6. Goldenrod Avenue Pedestrian Bridge - Commissioner Skoro asked whether the bridge has been added as an historical landmark and questioned the verbiage for the Goldenrod Avenue Pedestrian Bridge plaque. Discussion ensured regarding that and whether the population of Newport Beach stated as 200 in 1928 was correct. Director Niederhaus stated that staff was working on a grant application for funds for seismic retrofitting and that discussions on adding the bridge as a historical landmark should wait until then. 7. Plaveround Safety Report - Commissioner Skoro asked Superintendent McGuire to ielaborate on the report. Superintendent McGuire stated that the City was systematically replacing play items that do not meet the standards of the safety report. She noted that Proposition 12 funds are being used to remodel 8 -10 playgrounds. Motion by Commissioner Skoro to accept items 1- 7 of the Consent Calendar. Motion carried by acclamation. DISCUSSION ITEMS 8. Field /Park Ambassador Program — Superintendent McGuire stated that the City Manager had forwarded a letter of support of the program. Commissioner Englebrecht stated that the Recreation Committee has met several times to discuss this program and that staff had invited Capt. Henisey to provide additional information. Superintendent McGuire introduced Capt. Henisey to the Commission. Capt. Henisey stated that he was the Patrol Et Traffic Commander and that their primary responsibility was to maintain the peace and tranquility and deployed for emergencies and . crime. He stated that priority calls will always take precedence over conflicts regarding use of the park except when it comes to safety and welfare. Commissioner Skoro asked Capt. Henisey if this program was a good idea. Parks, Beaches & Recreation Commission Regular Meeting October 1, 2002 • Page 3 Capt. Henisey stated that it could be helpful, they would be an extra set of eyes and could be used as an additional resource regarding vandalism and graffiti. Discussion ensured regarding duties of Community Officers and Volunteer Units. Chair Allen asked for his recommendations. Capt. Henisey stated that it depends on the expectations of the role of the Ambassador. Chair Allen opened the public discussion. Charles Massengill, Vt Vice President, Newport Harbor Baseball Association, stated that they have a lot of trouble with traveling teams, and one of major issues that the City should be concerned with is the fact that they are not insured. He stated that other cities that have instituted this program are no longer having those problems. Commissioner Garrett asked Mr. Massengill has had any confrontations with these groups. Mr. Massengill stated that they do and explain the permit process but it does not seem to matter. Marce Almaraz, AYSO 57, stated that they also support the Ambassador program. He stated that the main reason for this program is safety for the children. Tony Anish, AYSO 95 stated that he has seen the Ambassador program work in other cities and looks forward to it here in Newport Beach. Chair Allen closed the public discussion. Motion by Commissioner Skoro to approve Recommendation A as amended: Direct staff to meet with the seven listed Youth Sports Groups and confirm their monetary support in writing for funding of the program; return to the Commission with hard costs for the program and funding support from the Youth Sports Groups. Discussion ensued regarding vehicle costs and safety issues for the Ambassador. Motion carried by acclamation. 8. Report from Public Works Director Steve Badum • Upper Bayview Landing - Director Badum stated that development of this park has . been delayed because of hazardous debris; although the County is looking at the parcel in a more favorable light. He stated that there is $680,000 in funding for the park but that the concepts add up to $2 million. • Newport Village - Director Badum stated that there is a consensus for the design as a natural park with limited parking with some view opportunities. Staff will explore Parks, Beaches 8 Recreation Commission Regular Meeting October 1, 2002 Page 4 costs that are obtainable. Director Badum stated that $1 million would be needed and that outside funding would be sought. Commissioner Skoro stated that the revenue generated from private encroachments on Irvine Terrace Park land could be used to fund Upper Bayview and Newport Village. • Update on Irvine Terrace Park Encroachments - Director Badum distributed a map depicting the homeowner property lines with the various encroachments. He stated that some of the homeowners have voiced their desire to purchase those parcels. Commissioner Skoro stated that the City needs to address those issues with the City Council and move forward as this encroachment issue has been discussed over and over again. Director Badum stated that a meeting would be set up with the homeowners and would forward that information to the Commission. 9. Reforestation Request - Director Niederhaus stated that Maile Busby of 519'h Fernleaf Avenue had applied for Reforestation. He stated that the applicants are requesting the removal of two City Pine trees at their cost. He stated that the applicants have met all of the G -1 policy requirements and is representing the property owners of 517, 517'/2, 519, and 5191/2 Fernleaf. However Ms. Busby does not want the replacement trees to be planted in front of her property, but would rather they be planted somewhere else in the City. Discussion ensued regarding the property owner list and if staff have confirmed names from the petition submitted by applicant. Chair Allen opened the public discussion Maile Busby, 519'/2 Fernleaf, stated that they are requesting the removal because the trees are not well maintained; the grass will not grow under the tree; and that roots have invaded the irrigation system. Ms. Busby stated that she was unaware of the costs all for the removal and planting of $1,800 per tree, and that they would have some concerns with those costs. Commissioner Garrett asked if it was unusual for the homeowner to request a reforestation and then ask that the tree be planted somewhere else. Linda Grant, Balboa Peninsula Group, stated that she was upset and appalled that the City would even consider removing another tree after the fiasco with the Main Street Ficus trees. Jan Vandersloot, 2221 E. 16`h Street, urged that the Commission recommend disapproval of the reforestation request, but if approval was given that the tree be replaced at the same location. Parks, Beaches Et Recreation Commission Regular Meeting . October 1, 2002 Page 5 Lee Marshall. 517'/2 Fernleaf, stated that they were not adverse to having one tree replanted but that there really was not enough room for two trees. Chair Allen closed the public discussion Director Niederhaus stated that staff had not heard from the Corona del Mar Homeowners Association and recommended that this action be tabled until then. Motion by Commissioner Skoro to approve reforestation of the 2 City Pine trees to Magnolia trees but that the trees must be planted at near the same location. Motion carried by acclamation. 10. Committee ADDointments and Reports Park Development - nothing new to report Recreation ft Open Space Element - nothing new to report. Recreation Activities - nothing new to report Seniors - nothing new to report FUTURE AGENDA ITEMS "How to become a Special Tree" . Review of Special Tree List with Criteria ADJOURNMENT - 9:30pm Submitted by: Teri Craig, Admin Assistant I� Dear Ms. Allen, On behalf of the Orange County: California's Golf Coast consortium, I am thrilled to have this opportunity to recommend your future park site at Jamboree Boulevard and Pacific Coast Highway be dedicated and named after our amazing co- founder and Ar, friend, Rosalind Williams. TA L E GA Rosalind Williams not only served as President and CEO of the Newport Beach Conference and Visitors Bureau but she also co- founded our non -profit organization in 1998 to further promote Newport Beach as a premier golf resort destination to cbusiness and vacation travelers. The "Golf Coast" consists of award winning golf r courses, multi -star hotels and major sponsors such as Disney, Fashion Island, Tommy Bahamas and The Irvine Company to name just a few. [nits four years of existence the "Golf Coast" has contributed in excess of $600,000 to advertise Newport Beach/Orange County as an international golf and vacation destination. In rpERns CREEK September 2000, Golf Digest awarded NEWPORT BEACH /ORANGE COUNTY, GOLFCLUB M .. CALIFORNIA as "ONE OF THE WORLDS 50 GREATEST GOLF DESTINATIONS" sadly, Rosalind, was not with us to celebrate this wonderful �o�PacH 8e "Qti designation. But it is a perfect reflection of her tenacity and vision. Under Rosalind's leadership the group thrived and our area was listed in USA GOLF TODAY as one of the ten top golf destinations in the world. Her devotion and hard work in placing Newport Beach on every golf enthusiast's business and vacation list came to fruition through her efforts with the Toshiba Senior Classic, Orange County: California's Golf Coast and international recognition in golf magazines, newspapers, COYOTE Hli.l s radio and television. We deeply miss Rosalind :s expertise and guidance and naming a park after her is a perfect way to honor a life devoted to inspiring community spirit and growth. Please acknowledge her professional success, personal achievements and charismatic life by naming the proposed park after Rosalind Williams. Sincerely, O k �iHa l%y e Gina Frye Executive Director ,S1N Hynx cOLr , Play Better — 3300 W. Coast Highway, Newport Beach, CA 92663 949- 58r -6o98 • 800- 555 -1982 • Fax 949 -215 -6973 wwwoccgolfcom • email: occgolfChome.com (1-}- m I I I / LP D ORANGE (OUNTY October 1, 2002 CALIFORNIA'S Ms. Debra Allen 6011 COAST Chairperson Newport Beach City Parks and Recreation Commission Newport Beach City Hall 3300 Newport Blvd. Newport Beach, CA 92663 Dear Ms. Allen, On behalf of the Orange County: California's Golf Coast consortium, I am thrilled to have this opportunity to recommend your future park site at Jamboree Boulevard and Pacific Coast Highway be dedicated and named after our amazing co- founder and Ar, friend, Rosalind Williams. TA L E GA Rosalind Williams not only served as President and CEO of the Newport Beach Conference and Visitors Bureau but she also co- founded our non -profit organization in 1998 to further promote Newport Beach as a premier golf resort destination to cbusiness and vacation travelers. The "Golf Coast" consists of award winning golf r courses, multi -star hotels and major sponsors such as Disney, Fashion Island, Tommy Bahamas and The Irvine Company to name just a few. [nits four years of existence the "Golf Coast" has contributed in excess of $600,000 to advertise Newport Beach/Orange County as an international golf and vacation destination. In rpERns CREEK September 2000, Golf Digest awarded NEWPORT BEACH /ORANGE COUNTY, GOLFCLUB M .. CALIFORNIA as "ONE OF THE WORLDS 50 GREATEST GOLF DESTINATIONS" sadly, Rosalind, was not with us to celebrate this wonderful �o�PacH 8e "Qti designation. But it is a perfect reflection of her tenacity and vision. Under Rosalind's leadership the group thrived and our area was listed in USA GOLF TODAY as one of the ten top golf destinations in the world. Her devotion and hard work in placing Newport Beach on every golf enthusiast's business and vacation list came to fruition through her efforts with the Toshiba Senior Classic, Orange County: California's Golf Coast and international recognition in golf magazines, newspapers, COYOTE Hli.l s radio and television. We deeply miss Rosalind :s expertise and guidance and naming a park after her is a perfect way to honor a life devoted to inspiring community spirit and growth. Please acknowledge her professional success, personal achievements and charismatic life by naming the proposed park after Rosalind Williams. Sincerely, O k �iHa l%y e Gina Frye Executive Director ,S1N Hynx cOLr , Play Better — 3300 W. Coast Highway, Newport Beach, CA 92663 949- 58r -6o98 • 800- 555 -1982 • Fax 949 -215 -6973 wwwoccgolfcom • email: occgolfChome.com WILLIAM F. & MARY G. SINGLETON 317' /Z LARKSPUR AVENUE • CORONA DEL MAR • i PHONE: 949.675.0212 • FAX: 949.675.0432 October 1, 2002 Chair and Members ofPB &R Commission C/O Andrea McGuire 3300 Newport Blvd. Newport Beach, CA 92663 -3884 Dear Chair and Members of PB &R Commission, Three "River She -Oak" trees were removed on the West side (odd number addresses) of the 300 block of Larkspur Avenue in Corona Del Mar sometime in August while we were on vacation. In addition, two others were removed on the same side of the street via an Encroachment Permit(? ?) about a year ago. We now have only one of these beautiful, tall trees on the West side of our 300 block. The removal of the three trees in August has completely changed the character of the street with respect to light, noise, privacy and birds (we used to watch a perched Hawk in the tree that was removed next to our property). It has changed for the worse and caught many people completely off guard when they were cut down. The replacement trees are exceptionally small and will not duplicate the removed trees in our lifetime. M What has happened cannot be undone. The purpose of this letter is to verify, one way or another, that Council Policy G -1 was followed in the removal of these three trees. Either way, we think the Council Policy G -1 should be modified to guarantee that the public be given a chance to appeal a petition(s) and to verify the legitimacy of any petition(s) and the signatures it contains. The estimated value of the trees destroyed far surpassed the cost the petitioners had to pay for the removal of the mature trees and the exceptionally small replacements ($400 we heard). If petitioners also had to pay for the estimated tree value ($2417 average), they might think twice about destroying healthy mature trees that have caused no damage to property. Replacement trees should be larger and more mature than these currently being used. If none are available, mature trees should not be permitted to be removed until larger trees are available. Items 1 -5 below are our rationale that Council Policy G -1 criteria was not met for the removal of these three trees in August, 2002 (PB &R Commission Agenda, Item No. 8, June 4, 2002). We are basing this on attachments listed at the end of this letter from the General Services Department that were mailed to us on September 19, 2002 (see attached). We had requested information about how these trees could be removed without our knowledge. 1) The trees were removed via three Reforestation Requests: The "REFORESTATION OF CITY TREES" Section of G 1 (page 4) states: "The concept of systematically replacing trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problems they create, or those which have . reached their full life and are declining in health, is referred to as reforestation." The trees met none of those criteria for removal. I (William) talked to John Conway (the Urban Forester) in early September, before we received the package from the General Services Larkspur Trees.doc Page 1 of 3 Department, and he said that the trees were not diseased and that none of them was dripping sap. • Each of the Reforestation Requests has none of the Removal Criteria boxes checked under Section A of the form. Basically, we feel that the trees were removed because of litter_ 2) The petitions contained a false and misleading statement: The last sentence of the third paragraph on each of the petitions states: "Additionally, the trees appear diseased as they were planted about 70 years ago in the neighborhood." As previously stated, when I (William) talked to John Conway (the Urban Forester) in early September, he said that the trees were not diseased and that none of them was dripping sap. I know of at least one person, in my limited discussions with neighbors, who signed the petitions based on this false statement. 3) The petitions did not have the required number of legitimate signatures: The "REFORESTATION OF CITY TREES" Section of G -1 (page 5) states: "The applicant must submit a petition signed by a minimum of 60% of the residents within a one block distance in either direction from the reforestation site as well as the endorsement of the appropriate homeowners' association, if applicable." In addition, the letter from the General Services Department (PB &R Commission Agenda, Item No. 8, June 4, 2002) states: "The applicants have provided a petition signed by at least 60% of the adjacent property owners within a one block distance in either direction of the reforestation sites." This is how we calculated the percentage of legitimate signatures according to the criteria above. The 300 block of Larkspur has 22 separate properties. We counted the two properties on Bayside because two of the petitions included 3135 Bayside. One block in either direction would include M significantly more than 22 properties, so my percentage calculations are on the high side. The petitions contained 9, 11, and 9 signatures, most of which were duplicated on each petition (between the three petitions there were 12 different addresses, one of which was in the 200 block of Larkspur which is not included in my count of 22 properties). Assuming all the signatures were legitimate, then the maximum percentage on any of the three petitions was 50% (11 out of 22). • This 50% figure would be reduced further because the petition that contained 11 signatures had at least one renter's signature, rather than a property owner's, and a signature of a deceased person whose house had been sold (escrow closed on June 5, 2002). Additionally the percentage figure would be further reduced because, in most instances, only one of the persons on title to a property signed the petition, so that should count as only one half of a signature if two people are on title. In some instances, spouses did not know that his/her better half had signed, would not have signed the petition themselves, did not even know about the petitions and were surprised when the trees were cut down. 4) Proper notice was not given to the owners immediately adjacent to the applicant's property: The "REMOVAL OF CITY TREES" Section of G -1 (page 3) states: "Simultaneously, the Urban Forester shall provide a notice of the proposed tree removal to the affected property owner, the owners immediately adjacent to the applicant's property, and the appropriate community association if applicable." We, being adjacent to one of the trees that was removed, received no such notice. L.ksp.� Tce .A.c Page 2 of 3 S 5) Proper notice was not given notifying the public that they have the right of appeal: • The 'REMOVAL OF CITY TREES" Section of G -1 (page 3) states: If a tree(s) is to be removed, the tree(s) will be posted at least 30 days prior to the removal with a sign notifying the public that they have the right of appeal." To my knowledge, no posting of the trees occurred. Would you please respond to my rationale on items 1 -5 and answer the questions below on those items? Item 1) What was the criteria used for removal of these three trees on our street? Item 2) Do you agree that the petitions contained a false and misleading statement? Item 3) How did the city qualify the trees for removal without the 60% criteria being met and how did the city verify that the signatures were legitimate? Should not all owners on title be required to sign? Item 4) Being an owner immediately adjacent to the applicant's property, why did we not receive a notice that the tree was being removed? Item 5) Were the trees posted? If not, why? We have some other questions: Are any more petitions or Encroachment Permits to have more trees removed on the 300 block of Larkspur before the PB &R Commission? MHow were the replacement trees selected? Can we petition to have larger, more mature trees planted to replace those taken out? If Council Policy G -1 criteria was not met for the removal of these three trees, what corrective action is the city and/or PB &R Commission going to take? Thank you for your attention to this matter. Sincerely, Mary G. William F. Attachments: PB &R Commission Agenda (Item No. 8 June 4, 2002), Tree Removal or Reforestation Applications and Petitions, Tree Inspection Reports, Tree Appraisals, photographs and maps related to the requests and Council Policy G -1. cc: David Niederhaus General Services Director 3300 Newport Blvd. • Newport Beach, CA 92663 -3884 L.azkspue Trees.d.c Dr. Jan Vandersloot 2221 East I Street Newport Beach, CA 92663 Page 3 of 3 THOMAS E. STEFL CERTIFIED PUBLIC ACCOUNTANT • 322 Larkspur Avenue, Corona del Mar, California 92625 (949) 673 -2418 Fax: (949) 673 -1361 October 7, 2002 Parks, Beaches and Recreation Commission C/O Debra Allen, Chair City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Dear Commission Members, I have resided at 322 Larkspur Avenue in Corona del Mar since 1979. I recently returned home from work to discover that three mature, reportedly seventy - year-old, trees had "mysteriously" disappeared from my block. Upon further investigation I was led to John Conway, the City's Urban Forester, whom I called and left a message regarding my concern. Mr. Conway never returned my call but I did subsequently receive a package in the mail that included a. copy of City Council Policy G -1 (Retention or Removal of City Trees) as well as a PB &R Commission Agenda Item No. 8, dated June 4, 2002, with attachments. I do not consider myself an obstructionist and I do recognize the need for landscape maintenance, including tree removal, as necessary. I have reviewed Policy G -1 and basically have no problem or objection to its contents. However, I do not believe that the wording or spirit of Policy G -1 was adhered to in the case of the three Larkspur trees in question for the following reasons: 1) All three of the Neighborhood Petitions were circulated over a year ago and stated that "The current she oak tree drops its small seed pods and twig -like leaves year-long, leaving the streets, parkway, front patios, and parked cars with constant debris. Additionally, the trees appear diseased as they were planted about 70 years ago in the neighborhood ". I have walked and parked on this block and many times under those very trees for over 23 years and cannot recall ever being left with the impression that they were any different in that respect than the other trees on the block. Need I point out that some trees do lose their leaves from time -to -time. Furthermore, all three of the Urban Foresters Tree Inspection Reports state that the trees are "in fair condition ". I know of at least one person, my wife, who signed the petition based significantly upon the statement that they were diseased. • • 2) The three Tree Removal or Reforestation Applications are dated July 21, 2001, July 31, 2001 and August 1, 2001, yet the Urban Foresters Tree Inspection Reports, are all dated May 20, 2002 and the trees weren't actually removed until August 2002. Since signing, I am aware of one individual dying and who knows what other status changes may have occurred. Policy G -1 places no time limit on this process, which does not appear reasonable. 3) Policy G -1 states that individual property owners requesting reforestation "...must submit an application signed by a minimum of 60% of the residents within a one block distance in either direction from the reforestation site ... ". I recognize that all blocks are not the same, and Policy G -I does not do a very good job of defining "one block in either direction ", however, no matter how I am able to define it do I come up with the required 60% approval. Furthermore, renters, who may come -and -go with greater frequency, can be residents and I find it unreasonable to give a transient body equal authority over long -term neighborhood decisions such as the removal of seventy -year- old trees. 4) Policy G -1 states that "If a tree(s) is to be removed, the tree(s) will be posted at least 30 days prior to the removal with a sign notifying the public that they have the right of appeal." I read ALL notices posted on my block, I have not been absent from my neighborhood in the past year and have canvassed my neighbors on the topic; I'm pretty darn sure that those trees were not posted pursuant to Policy G -1. With the way the City is handling the Balboa Peninsula ficus fracas (where, by the way, I thought I understood the unpleasant need for removal) and the apparent mismanagement here on Larkspur, I no longer have a whole lot of faith in the City's abilities in this area. I used to consider the Marguerite Avenue palm trees to be in good hands. Now I'm somewhat concerned. I also worry about the threat to our mature landscape (and quality of life) by the rampant speculative "mansionizing" which seems to be running unchecked in this neighborhood. The three mature Larkspur trees are gone and I probably won't live long enough to see a bird's nest in their replacements, however, what can be done to prevent this from reoccurring? ncerely, Thomas E. Stefl • RECEIVED • '02 OCT 22 A9:49 OFFICE OF 7!--E CITY CLERK CITY Cr N. -- 'PORT BEACH Chairman of the PB &R Commission 3300 Newport Blvd. Newport Beach, CA 92663 -3884 Dear Chairman of the PB &R Commission, Karen & Jim O'Connell 321 Larkspur Ave. Corona del Mar, CA 92625 hate /D aa/na October 16, 2002 Copies Sent T '016yor -'aau-ndl Member 1-0- Manager ❑ Attorney El Three "River She -Oak" trees were recently removed in the 300 block of Larkspur Avenue in Corona del Mar. The loss of these 70 year old large trees has changed the look of our street dramatically for the worse. We are disappointed with the small, tiny trees that are supposed to replace the huge, beautiful trees that are gone for good. We understand these old established trees cannot be replaced, but we are writing to avoid the loss of any more trees in the future. We have reviewed the Tree Removal Request Applications submitted by 303, 305, and 315 Larkspur. There are some serious flaws in how permission was granted to remove these trees. First, on the application for tree removal, there are 6 criteria for tree removal. The form asks that one or more boxes be checked with a reason for why the tree needs to be removed. The form requests copies of bills, photos, documents or any other related material that will support the checked items. None of the 3 applications for tree removal had any items checked. As far as we know, none of the trees met any of the 6 criteria listed. The trees were not dying or diseased. The trees were not hazardous, damaging property, or interfering with public utilities. Second, it appears the parties requesting removal did not obtain the appropriate number of signatures on their petitions to allow the removal. of these trees. The city created Council Policy G -1 "to establish definitive standards for the retention, removal ... of city trees." According to this policy, the applicants must submit a petition signed by a minimum of 60% of the residents within a one block distance in either direction from the reforestation site. On reviewing each of the applicant's petitions, we see several deficiencies. The 300 block of Larkspur has 22 lots; therefore, to reach the required 60% of this block alone would have required 13 signatures. If you include the applicable 200 block homes, the total homes affected goes up to a minimum of 34. If 34 homes are considered, then 20 signatures would have been the minimum required number for these petitions to be even considered. • On each of the 3 petitions, none of the applicants met the 60% standard any way you look at it. Two petitions had only 9 signatures and the other had 11. Some of these signatures were not even valid. A tenant who does not own the property signed 2 petitions. One of the applicants signed his own petition. One person who signed all 3 petitions lives in the 200 block. If her signature counts, then 20 should have been the minimum number of required signatures. Lastly, the neighbors were not given the 30 day notice specified in Council Policy G -1. According to the city policy, "if a tree is to be removed, the tree will be posted at least 30 days prior to the removal with a sign notifying the public that they have the right of appeal." We live just a few doors down from where the trees were removed and we saw no such posting. In summary, it is a shame the character and charm of our street was changed so fast and dramatically for the worse. We feel the city did not follow its own policy to protect our urban forest. The violations to Council Policy G -1 included: 1. No justifiable reason for tree removal 2. Insufficient neighbor signatures on tree removal application 3. No posted 30 day notice before removal. We are asking that you review the applications and petitions as we have done and see if you agree with our conclusions. We hope these errors are not allowed to occur on our street or anywhere in our community again. Please explain to us why the policy was violated and what will be done to prevent it from happening again. Sincerely, fiAlvd ( Karen and Jim O'Connell cc: Tod Ridgeway, Mayor CdM Residents Association • David Niederhaus, General Services Director Dr. Jan Vandersloot • 1J Nnan Copy TO SO— /u4LO, DATE D Z �- p Accounts Payable p Harbor Resources Administrative Services p Human Resources p Building p Mayor p CityAttomey p M.I.S. p City Clerk p Payroll p City Manager p Planning p Asst. City Mgr. Kiff p Police p Asst. City Mgr. Wood p Public Info. Officer p Community Services p Public Works p Fip�- p Revenue GO<eneral Services p Utilii' FROM DEPT. DEPT. CTION ol ti As REQUESTED ❑ REVIEW ❑ INFORMATION ❑COMMENT ❑FILE ❑ sIG TURE El RETURN REMARKS_ �CJ%1'r"' — d� 4ze.-l— ,— Ogg_ . r- 100Y 0 r1 LJ F-1 L—J California Association of Parks & Recreation Commissioners & Board Members announces... 2002 -2003 Award Nominations Nominations close DECEMBER 1, 2002 Guidelines for CAPRCBM RECOGNITION AWARDS NOMINATIONS 1. Members of CAPRCBM are eligible to participate. 2. The nominee should have a distinguished record of service to the park and recreation field that demonstrates a contribution which has advanced the park and recreation concept through foresight, planning and development, to benefit the community, state or nation. 3. If the nominee is a commissioner or board member, he /she shall have served on a commission or board not less than three years or one term. 4. Agencies or individual members of CAPRCBM may submit nominations for consideration by the Awards committee. 5. Awards may include: A. Outstanding Commissioner/Board Member: Any person whose significant contribution to their community was made while serving as a commissioner or board member. (Past or Present) B. Outstanding Park & Recreation Professional: Any person whose significant contribution was made while serving as a paid member of any agency, consulting firm or similar vocational role and supported a commissioner or board member and/or The California Association of Park and Recreation Commissioners and Board Members. C. Award of Merit: Commission/Board/Organization: Any of the foregoing groups which have made a significant contribution to the community or recreation movement. A commissioner or board member must have supported, organized, implemented, etc., an event or activity over and above normal commission and board responsibilities. D. Special Award: This may include recognition for achievements not included in other categories. NOMINATION FOR AWARD RECOGNITION Name of Nominee: Agency Affiliation: Present Position: Mailing Address: Length of present position in public service Nomination Submitted by: Address: Phone: Agency Affiliation: Position: Forward Nominations to: Maggie Brown Awards Committee 1415 S. Mohawk Drive Santa Ana, Ca. 92704 email: m1brown49Cyahoo.com Category of Award: ❑ Outstanding Commissioner ❑ Outstanding Professional ❑ Award of Merit- Commission/Board Organization ❑ Special Award Please do not submit photos or binders that trust be returned Additional comments may be submitted on a separate sheet of paper describingthe wistandingmerits of the nominee, inciade dates and dmib. Pity of Newport Beach COMMUNITY SERVICES • L October 8, 2002 P.O. BOX 1768, 3300 NEWPORT BLVD PHONE 949. 644.3151 NEWPORT BEACH, CA 92658 -8915 FAX 949 - 644.3155 Harbor View Community Association c/o Jill Schwalbe Villageway Management, Inc. PO Box 4708 Irvine, CA 92616 Dear Ms. Schwalbe: I received your letter dated September 3, 2002 regarding the volleyball court in Buffalo Hills Park. Staff has investigated this issue and the following information was revealed: • The volleyball court was removed to make room for the pool expansion. • The City met with the Association and it was agreed to have the court removed to make room for the pool expansion. • At the time of the removal the Association did not express an interest in relocating the court. • City staff has not received any requests from the public for the reinstallation of that volleyball court. The consensus of staff is that there is not enough demand for such a facility. If the HOA determines that there is a need for the volleyball court to be added to the park, then would the association be willing to fund that addition per City specifications? Thank you for your inquiry 3151. Si erely, V ndrea K. McGuir Recreation Superintendent If you have any questions, please call me at (949) 644- Cc: Parks, Beaches and Recreation Commission David Niedererhaus, General Services Director Marcelino Lomeli, Park and Tree Superintendent Q aEW PoRr O A t �n • u = C'OLicORN�P Mr. and Mrs. William F. Singleton 317 %: Larkspur Avenue Corona del Mar, CA 92625 Dear Mr. and Mrs. Singleton, October 23, 2002 This letter is in response to your correspondence dated October 1, 2002 regarding City parkway street trees that were removed in the 300 block of Larkspur Avenue. The Parks, Beaches and Recreation Commission unanimously approved the reforestation request on June 4, 2002. The applicant met all of the City Council Policy G -1 (Retention or Removal of City Trees) requirements for reforestation. The petitions were confirmed by staff to be accurate. Staff completed the tree removals and planting of the box tree replacements after Commission approval. The G -1 Policy is divided into five sections in regards to City parkway trees. The criteria • and procedures for the section on "Reforestation of City Trees" are independent from the section on "Removal of City Trees ". Notices sent to the property owners adjacent to the applicant's property and 30 -day removal notices posted on the subject trees are requirements for the tree removal process and are not required for the reforestation process. There are currently no pending Commission agenda items or encroachment permits for Larkspur Avenue. The replacement trees are the designated street trees, approved by City Council, for Larkspur Avenue. The 24" box trees were the largest specimens that could be purchased at this time, since 36" box trees were not available. The shortage of trees is due to the current strong economy and its impact on the nursery industry. Please contact Marcelino Lomeli, Park and Tree Superintendent, at (949) 644 -3069 if you have any questions. Sincerely, • David E. Niederhaus, Director General Services Department cc: Park, Beaches and Recreation Commission • Mr. Thomas E. Stefl 322 Larkspur Avenue Corona del Mar, CA 92625 Dear Mr. Stefl, October 23, 2002 This letter is in response to your correspondence dated October 7, 2002 regarding City parkway street trees that were removed in the 300 block of Larkspur Avenue. The Parks, Beaches and Recreation Commission unanimously approved the reforestation request on June 4, 2002. The applicant met all of the City Council Policy G -1 (Retention or Removal of City Trees) requirements for reforestation. The petitions were confirmed by staff to be accurate. Staff completed the tree removals and planting of the box tree replacements after Commission approval. To ensure that all the Policy requirements have been met, the period of time between the date of application and the Commission meeting depends upon the efforts of both the property owner(s) and the City. The G -1 Policy is divided into five sections in regards to City parkway trees. The criteria and procedures for the section on "Reforestation of City Trees" are independent from the section on "Removal of City Trees ". Notices sent to the property owners adjacent to the applicant's property and 30 -day removal notices posted on the subject trees are requirements for the tree removal process and are not required for the reforestation process. In addition to expediting municipal policies and procedures regarding retention or removal of parkway trees, the City strives to address the concerns of all those affected by any decision. Please contact Marcelino Lomeli, Park and Tree Superintendent, at (949) 644 -3069 if you have any questions. Sincerely, • David E. Niederhaus, Director General Services Department cc: Park, Beaches and Recreation Commission CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 October 25, 2002 Mr. and Mrs. Jim O'Connell 321 Larkspur Avenue Corona del Mar, CA 92625 Re: 303, 305, and 315 Larkspur Avenue Dear Mr. and Mrs. O'Connell, This letter is in response to your correspondence dated October 16, 2002 regarding City parkway street trees that were removed in the 300 block of Larkspur Avenue. The Parks, Beaches and Recreation Commission unanimously approved the reforestation request on June 4, 2002. The applicant met all of the City Council Policy G -1 (Retention or Removal of City Trees) requirements for reforestation. The petitions were confirmed • by staff to be accurate. Staff completed the tree removals and planting of the box tree replacements after Commission approval. The G -1 Policy is divided into five sections in regards to City parkway trees. The criteria and procedures for the section on "Reforestation of City Trees" are independent from the section on "Removal of City Trees ". Notices sent to the property owners adjacent to the applicant's property and 30 -day removal notices posted on the subject trees are requirements for the tree removal process and are not required for the reforestation process. The reforestation process allows a property owner or organizations the right to remove and replace a City tree at their expense. In addition to expediting municipal policies and procedures regarding retention or removal of parkway trees, the City strives to address the concerns of all those affected by any decision. Please contact David E. Niederhaus, General Services Director, at (949) 644 -3055 if you have any questions. Sincerely, • Homer L. Bludau City Manager 3300 Newport Boulevard, Newport Beach cc: Mayor Corona del Mar Residents Association Dr. Jan Vandersloot, 2221 East 16th Street • • • • Q �Ew�RT O � u \� a CNGic00.N�P TO: FROM: Parks, Beaches and Recreation Commission Park and Tree Maintenance Superintendent SUBJECT: Parks and Tree Divisions Activities Report Park Division Activities PB &R Commission Agenda Item No. '-)— November 5, 2002 Staff continues coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. A plaque unveiling ceremony took place in the eastern portion of the Park on October 25, 2002 commemorating the construction of the Park. The east and west park restrooms, tot lot and picnic areas were opened for public use as part of this event. The east park and mid -park are currently in the establishment/maintenance process for takeover by the City in early 2003. The west park area is still in the construction process with hydro- seeding of turf grass scheduled for late 2002 or early 2003. 2. The renovation project of the Goldenrod Footbridge continues with completion scheduled for mid - November. The project provides for the replacement of the deteriorated flower boxes on the bridge. Several varieties of colorful trailing Geraniums will be planted in the planters as part of the project. 3. Staff completed landscape renovation and plant replacement at City Hall as part of the ongoing effort to provide this site with a subtropical landscape theme. 4. Skatestopper devices were installed on the curbs at Ensign View Park due to a dramatic increase in skateboard vandalism at this site. Staff is working with the Police Department to stop the vandalism. 5. Median and roadside areas in Newport Coast were assumed by the City for landscape maintenance on October 1. Park Landscape Maintenance was selected to perform this maintenance, having been awarded the contract by the City Council. Staff are diligently working to bring these areas up to City standards, since numerous deficient conditions pre- existed in several areas. 6. Staff continues to monitor the landscape of the Irvine Avenue medians between • Westcliff Drive and Dover Drive and Jamboree Road medians between Bristol Street and Campus Drive. The Irvine Avenue project is near completion and the Jamboree Road medians will be completed in November. 0 Upcoming Activities for September 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. Tree Division Activities During the month of October, 1035 trees were trimmed, 1 large Coral tree emergency removal due to traffic collision, 106 trees were planted, and 8 emergency tree calls were responded to. The Urban Forester received 88 tree maintenance requests. 1. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to • sidewalk repairs. 2. The scheduled annual tree trimming continues throughout the City. Selected species of trees will be trimmed as part of the annual tree - trimming program to avoid potential damage during the winter storm season. 3. Staff is currently coordinating a Citywide tree inventory with West Coast Arborists. The data collectors are using a Global Position System (GPS) to inventory the trees. The last inventory was taken in 1991. The data gathered will be very useful for the maintenance, work scheduling tree planting, and liability management. The inventory will be completed in early spring 2003. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past four months. Park and Tree Maintenance Superintendent • Attachment: Tree Activity Report 2002- 2003 0 • O Q N i 0��„ r� 8 �y Y � � nin O .y U Q N tU+ H O m N Lr M O O N N O O N U w 14 0 a` hl �J\ �Jg � Jag 4laaa Jag Q �a Ja � � 9olJ0 J\ a� S 4, \ 4/Ir Ott N N r N N T m CD r r O O N O r Co O O O N O O r r r M O O N r o O O O o m e x _N m N > 3 > O > O E N yN O C a N R' O w Q O '— N N w O > O 0 ~ U (D a O f6 � N O E N N H 'O of � F w U N d N O Co :* o AND C (D Y Q1 N (D 3 N ` O m o V U C J i f 0 E O N E Q) d d v C N ? 7 N Q C > Q N > y C O N N C C {p 1 J> o.'O �E ° m z D » c f C 0o Q Ca m o o r pp aa C 4) U0220)tmA O N O N N O f0 O 0 M N M N V N N a m U0 = C 0 �Ca t U c E 'c `0 s `o 2 N LO CO m N N N CM N � U r LL � M C Co ,r J O cn s C a 'Ca N m N (Item 3) November 5, 2002 . RECREATION Et SENIOR SERVICES DEPARTMENT To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Divisions for the past month are enclosed. n U n U Monthly Activities Report Page 2 • RECREATION SERVICES To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS (Item 3) November 5, 2002 Softball - League play continues during the 2002 fall season. All one hundred teams will complete league play by December 13, 2002, thanks to good weather resulting in no game cancellations. All league champions will receive impressive "Halo Red" embroidered caps at the season's conclusion. Basketball - League play continues during the 2002 fall season. Seventy -nine teams will complete league play by November 25. All league champions will receive impressive "Halo Red" embroidered caps at the season's conclusion. The 2003 winter league will begin the week of January 6, 2003. Registration packets will be mailed in early November to all interested teams with a deadline of December 6, 2002. Youth Proarams Flag Football - The league has reached the halfway point of the 2002 Youth Flag Football season. Young athletes, grades 3- 6, have been competing every Friday night between 5 -9pm at Bonita Creek Park. Trained coaches continue to work with the youth, placing an emphasis on teamwork, sportsmanship and the fundamentals of Flag Football. An atmosphere of friendly competition and exciting play has been commonplace this season. Parent support has been great with average crowds of 300 spectators per game night. Tiny League Football - Play concluded on October 26 for Vt and 2 "d grade students. This five -week program introduced boys and girls to the game of flag football. Children worked on developing quickness and agility as they learned the fundamentals of passing, catching, kicking, offense and defense. The program is designed to focus on skill development, sportsmanship and fun. Each child was given a participation certificate. Winter Basketball - Boys and girls basketball leagues will begin forming in November and December for Winter 2003 Hoops. Each participant will experience the thrill of competition while developing skills and good sportsmanship. Games begin in January and •the season will conclude in early March. The registration deadline is December 13; with practices beginning January 3, 2003. Teams are coached by Recreation Staff. Kidscene After School Program - The Kidscene After School program is finishing its second month of programming for the 2002 -03 school year. Highlights at the three sites include the popularity of the new computer center and the daily recreational and educational Monthly Activities Report Page 3 (Item 3) November 5, 2002 • activities. The youth at the three sites are also busy helping to create backdrops for the carnival games that will be used at the Winter Wonderland event. Winter Classes A mass e-mail was sent to approximately 4,000 Recreation and Senior Services customers announcing November 25 as the first day of online registration for winter classes. E -mail has opened another marketing door in which useful information can reach a vast number of people in seconds. New instructor for winter session: • Patrice Goldberg: The Art Et Craft of Paper Making - Step -by -step instructions for creating distinctive, handmade paper from recycled flyers, letterhead stationary, business cards, wrappers and more. Aquatics Aquatics Classes Revenue Participants Lap Swim $845 671 Swimming Lessons 289 High Hopes, BB:G Club and St. Andrews Annual Pass 350 2 NBAC -Swim 9,255 46 NBAC Jr. Polo $17.555 100 TOTAL $29,662 820 October has been a busy month at the MBAC as water polo dominates the pool this time of year. The high school boy's water polo will host the Gray Lunde Tournament on October 31- November 2, however, lap swim will co -exist with limited lane use. FACILITIES USE AND MAINTENANCE Facility rentals during the period of September 16 through October 15, 2002 include: 19 Picnic /Park Area Rentals 23 Room Rentals 5 Field Rentals 4 Gymnasium Rentals Wedding reservation rentals: • Inspiration Point on Wednesday, September 25, 2002 Peninsula Park on Saturday, September 28, 2002 Inspiration Point on Saturday, September 28, 2002 Veterans Park on Saturday, September 28, 2002 • 0 • Monthly Activities Report Page 4 OTHER (Item 3) November 5, 2002 Cliff Drive Park - Staff is continuing to meet with designers to develop a plan that works for the space. The latest plan involves more concrete work which has not been funded. This would mean doing the project in phases or later when all the funding is available. Lincoln Gym - There has been no progress in the renegotiation of the Lincoln Lease. Classes held at Lincoln during the school day are using the side entrance and have escorts to comply with the schools closed campus policy. Recruitments - The new Recreation Manager started with the City of Newport Beach on October 21. Clayton Iske (Clayt) comes to the city with seventeen years experience in various cities including Santa Monica, Bullhead City (AZ) and Victorville. Clayt's responsibilities will include contract classes, tennis programs and courts, aquatics and facility rentals. Department Assistant interviews were conducted and three candidates were called back for second interviews. It is anticipated that the position will be filled by late November. Bonita Canyon Sports Park - The plaque dedication ceremony was held on October 25 to open the east park restroom and playground area. The park is still in plant establishment period and as such cannot be open to the public. CIP Budget - Staff is working on Capital Improvement budgets in November. Please call Andrea at 644 -3161 with any suggestions or items. Youth Sports Commission Meeting - The Spring Allocation meeting will be held in late November or early December. It is requested that a Commission Liaison be appointed to attend these meeting to understand the field allocation problems. Special Events Permits During the reporting period there were 26 Special Event Permits issued. Some of those events were: September Taste of Newport OC Race for the Cure Upper Newport Bay Clean -up Day Concert in the Park Aloha Casino Night OP Classis Surf Classic Monthly Activities Report Page 5 • October Sea Base Groundbreaking Harbor Heritage Run 0 Total Number of Special Events for 2002 -277 Special Events Cattle Barons Ball Public Safety Day Winter Wonderland - Snow in Newport Beach? Yes, a whopping 30 tons of the slushy stuff is due to fall on Sunday, December 8th for the 15th Annual Winter Wonderland. Holiday crafts, snow creature contest and winter carnival games will be part of the festivities at Grant Howald Park from 10:OOAM - 1:OOPM. Santa will be on hand for this free event, made possible by a generous donation from the Newport Harbor Elks Club. RENT -A -SANTA - Residents of Newport Beach are again invited to Rent -a -Santa during the upcoming holiday season. The program offers City contracted Santa's to entertain at holiday gatherings. Santa's are available between the hours of 10am through 10pm from December 1 to 23. (Item 3) November 5, 2002 Over 50 groups enjoyed a ho -ho -ho from Santa during the 2001 holiday season. Applications are available at the Recreation and Senior Services Department and all branch libraries. Santa's are available at the inexpensive rate of $55 for a 30- minute visit and $45 for each additional 30 minutes. Monthly Activities Report Page 6 SENIOR SERVICES To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Recreation Division Monthly Activities Report (Item 3) November 5, 2002 Rummage Sale - The Rummage Sale held October 4 and 5, was a huge success with profits amounting to just over $20,000, the goal of the Friends of OASIS. Volunteers worked extremely hard for 3 weeks in preparation and then spent 2 full days selling items to the public. Computer Friends - Computer Friends networking group met on October 9. The topic "Spreadsheets are Easy and Useful" taught by Gene O'Rourke, a member of the Computer Friends Board. Computer Friends meets on the second Wednesday of each month. Candidates Forum - A candidate's forum was held at the Center on October 11. All 11 iscandidates appeared and were given an opportunity to convey what they stand for and why they are running. Seniors make up a large group of voters in Newport Beach and it is very helpful for this group to here the views of City Council Candidates so that they can cast an intelligent vote. Pancake Breakfast - Pancake Breakfast was held October 12. This community event is attended by local residents and their families. Although this is promoted as a fundraising event, it is more of a "friend- raiser" in that the charge for breakfast is only $3. Many volunteers, both young and old, work very hard on this day to make the morning enjoyable for all. Travel Group - The OASIS Travel group was off to Laughlin on October 15 to stay at the Golden Nugget for a three -day trip. Gambling trips seems to be a popular activity for seniors. They also went to Theatre Zingaro, which is a revolutionary equestrian troupe, Lawrence Welk to see Guys and Dolls, and the Rincon Casino located in Oceanside. Air Conditioning - On October 21, a new air conditioning unit was delivered via helicopter because of the location of the unit. Staff was on hand to ensure that the site is vacated and assist with any complications. This unit replaced the original one that was placed on the building in 1980. Twilight Dinner Dance - A Twilight Dinner Dance was held October 25. The OASIS Dance Band played at this event and a catered meal was served by the staff. The cost for the event was $10 per person. This new event has become very popular with the dance crowd and is an asset to the regular activities at the Center. Monthly Activities Report Page 7 (Item 3) November 5, 2002 Halloween Part v - The OASIS Center was filled with lively ghosts and goblins on Halloween, October 31. The annual luncheon is always a fun - filled event that many use as an excuse to be childlike. Staff planned a western show in which they lip- synched many old western favorites. This has become a tradition at this event. The program began at Noon. General Membership Meeting - General Membership meeting will be held November 1. After the meeting, The Harbor Singers will perform on stage followed by a delicious lunch. The meeting begins at 10am. fe 9 Pi 0 Monthly Activities Report Page 8 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: Blood Pressure Braille Counseling - persons Eldercare Employment HICAP Homerepair Program (Item 3) November 5, 2002 8,518 CUSTOMERS 2,864 CUSTOMERS 2,245 CUSTOMERS 58 Housing counseling 23 79 Information / Referral 1,760 40 Legal Assistance 3 4 Senior Assessment(hrs) 35 22 Telephone Reassurance 190 2 Visual Screening 5 3 Transportation 21 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 563 Shuttle 375 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen Et Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper taxes Pancake Breakfast 938 CUSTOMERS 1,521 CUSTOMERS 1,674.75 HOURS requty. to to full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trios Lone Trios Balboa Park 20 Laughlin /Harrahs Filmore 44 Isles of New England Hidden treasures 39 ATTENDEES TO MEETINGS AT OASIS Board of Directors 15 General Membership 103 SPECIAL EVENTS/SCREENINGS/LECTURES Pancake Breakfast 187 Computer Friends 75 Dinner Dance 65 143 CUSTOMERS 34 6 118 PERSONS 689 PERSONS Taxes 15 Friday Movie 17 UCI Colon prevention lecture 30 Night Blooming Jam concert 300 0 (1) TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Bench Donation Request Recommendation PB &R Commission Agenda Item No. November 5, 2002 To accept one bench donation and the installation at Irvine Terrace Park adjacent to the Okazaki, Japan Sister City Garden. Discussion Staff received an inquiry from Mr. Roger A. McGonegal, President of the Rotary Club of Newport- Balboa, regarding a proposed bench donation for Irvine Terrace Park. The donor submitted a letter dated October 14, 2002 requesting the approval of one bench donation (Attachment). The bench will be the "Infinity" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Moe Hamill, By the Newport Sister City Association and the Newport Balboa Rotary Club ", which conforms to City Council Policy G -5 (Attachment). Mr. Hamill was an original member of the Sister City organization and served as a board member for a number of years. The bench will be installed across from the bench donated for Mr. Wendell Fish, President of the Sister City organization. Mr. McGonegal and the President of the Irvine Terrace Community Association will receive a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus • Attachments: Mr. Roger McGonegal's letter dated August 15, 2002 Photo of "Infinity" model bench City Council Policy G -5 • • FROM : RRMcGone9alDRAHowdaSeat FRX NO. : 949 721 8511 Oct. 16 2002 09:19RM P2 October 14, 2002 Rotary Club of Newport - Balboa P.O. Box 1944, Newport Beach, CA 92669 Phone: (949) 660-8665 FAX: (949) 660-8667 Mr. Marcelino U. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, t?� 4 r+ �J Seeds OFFICERS: Roger Mc43one9al, President Ed Rennie, Pres. -Elect Wendell Sawyer, Vice President Jim de Boom. Secretary Robert Krone, Treasurer Pursuant to our recent telephone conversation, I am writing to you regarding donating a bench to the City of Newport Beach. As we discussed, l would like to donate an "Infinity" style bench to be placed, next to or across from the bench donated for I& Wendell fish, at Irvine Terrace Park adjacent to the Okazaki, Japan Sister City Garden. In addition to the standard 2" x 6" plaque with the permitted verbiage that will read "Donated for Moe Hamill, By the Newport Sister City Association and the Newport Balboa Rotary Club ". I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you should have any questions or need any more information from me please do not hesitate to call me at (949) 721 -8511. Thank you very much for your assistance with this matter. Cordially, Roger A. McGonegal DIRECTORS: Todd Anderson Dick Dickson Daniel Frankel Nancy Raney Terry Rousselot Robert Smith Steve Vickers Bob Silver Steve Speer • "Infinity" Bench • LJ G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to • designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 1 • G -5 i C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. so PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 9 2 • 0 I* 4 aEW PORT O 9m a !- n u s QQ /FOR�`P TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Donation Request Recommendation PB &R Commission Agenda Item No. & November 5, 2002 To accept one Coast Live Oak tree donation and the installation at Castaways Park Discussion Staff received an inquiry from Ms. Basilia V. Barbosa regarding a proposed tree donation for Castaways Park. The donor submitted a letter dated September 12, 2002 requesting the approval of one tree donation (Attachment). The plaque verbiage will read "Donated for Virginia Najera ", which conforms to City Council Policy G -5 (Attachment). The tree will be planted in the Park next to a tree previously donated for another family member. Ms. Barbosa has received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: Ms. Basilia V. Barbosa's letter dated September 12, 2002 City Council Policy G -5 iL cl--_3a 4. • S�? � •, 2DD2 Date: 9 — ( a _ p a Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent telephone conversation, I am writing to you regarding donating a tree to the City of Newport Beach. • As we discussed, I would like to donate a _Qj' BaXConTo,erTr e-to be placed at Co, -- w a u 5 two r k along with the standard 2" x 6" plaque with the permitted verb' ge that will read "Donated by or for / , n ; a ". M o., er o, I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you should have any questions or need any more information from me please do not hesitate to call me a ! 8- 8 5 Thank you very much for your assistance with this matter. Sincerely, __ ^^//,, - `/ 11 G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to • designate the type, style, design, and placement of City-owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. • The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 1 • G -5 C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. 0 Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • Invite Commissioners, Board Members and Professionals of CPRS Region 5 to attend A Training Workshop 4_ke .cprs.org En rrol le& Allen GQ.rri --LL Saturday, November 16, 2002 5Ko rD 8:30 a.m. to 3:30 p.m. Salgado Community Center 706 N Newhope Avenue (Newhope and Hazard, near Rosita Park) Santa Ana, CA 92703 (Directions on Back) Fee. $40 Fee includes: Continental Breakfast, Lunch, Refreshments and Workshop Materials This workshop offers new and experienced Commissioners and Board Members an opportunity to be more effective -- learn new skills, share ideas and network. Professionals have the opportunity to learn how to use the resources of their Commissioners and Board Members more effectively. Workshop Topics *Understanding the Brown Act *Role of Commissioners and Board Members *Working with Staff *Legislative Issues *VIP Presentation For additional information call Kathy Sorensen at (562) 989 -7330. ----------------------------------------------------------------------------------------- Registration Fee: $40 Make checks payable to: CPiRS District X Mail to: Kathy Sorensen, City of Signal Hill, 2175 Cherry Avenue, Signal Hill, CA 90755 -3799 Name: Address: Telephone no.: Fax no.: Agency: City & Zip: Email • (Item 7 ) November 5, 2002 RECREATION Ft SENIOR SERVICES DEPARTMENT To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Update of Conceptual Plan for Cliff Drive Park FOR INFORMATION The planned improvements for Cliff Drive Park as submitted by David Volz Design must be done in phases or postponed until enough money is available for the concrete work that is being added. BACKGROUND David Volz Design submitted a proposal in September for the renovation of the Cliff Drive Park Playground and the preliminary concept was approved. Some changes were made to that proposal that would create more of a "plaza" area for mothers to use adjacent to the playground and a change in access to the playground from the first plan. This new plan is more friendly and inviting with minor changes in the playground, but has significantly more concrete work to replace the entire service road. Since this service road is necessary to be of a grade for truck access, both Utilities and General Services were asked to allocate funds to complete the project. Neither has funds available in the current fiscal year. The City is using Proposition 12 for funding the majority of this project. Enclosure • i 0 f a 0 yY ,I ,1 MR40 c i t C m a �I II II fl II II it 'Il i I II III IIN II'w II 1►- I 4— l 1' Yl ® 35� , mr r�0 l { �5 w OEEEE6SbTG BENT Z00Z /SZ /01 Be ZO /Z0 39Cd TlCAQIAVC c i t C m a �I II II fl II II it 'Il i I II III IIN II'w II 1►- I 4— l 1' Yl ® 35� , mr r�0 l { �5 w OEEEE6SbTG BENT Z00Z /SZ /01 • • • Facility Inspection Summary November 5 2002 ParklFaciltty Findings GS RS Findings comments Possible CIP Project 16th & 18th Sailing No deficiencies noted. bases 38th Street Standard Service Required Well kept park Trash receptacle top ripped Arroyo Park Standard Service Required Bark surface looks great at playground - need a Restrooms - toilet paper wads stuck on small ground sign to 'keep dogs on leash' sign ceiling in both restrooms. behind backstop not effective. Lots of loose dogs and their droppings. Balboa Community Immediate Service Required ✓ Exterior needs much work Center Building in disrepair - needs paint, Rear building area - exterior equipment stored refurbishment (belongs to girl scouts ?) Tree root damage to lot Tree needs trimming - Inside is in good shape Landscaping needs refurbishment Announcement cabinet needs re- varnishing Hole in stucco needs repair - rear side Parking lot needs repair /reseal New signage needed Standard Service Required Commodes need new seats Chrome on sloan valves need polishing Bayside Park Standard Service Required Drinking fountain drain clogged Turf - grass a little brown in spots Sand surface - need more sand Bayview Park Standard service required Playground area - looks fluffy - but not 8- 10° of soft stuff. Begonia Park Standard Service Required ✓ Drinking fountain not working Top board on Jules & Jane Marine Bench top louver damaged. Needs more sand Touchup paint needed Rust showing in spots Bob Henry Park Standard Service Required Overall in good shape although trash receptacles Drinking fountains/picnic tables... could use some repair and paint. Restroom floors, sinks /counters, commode Bolsa Park No deficiencies noted Very dean and neat park On street parldirg only. Bonita Creek Park Standard Service Required ✓ Cost of white paint on all metal would be nice Restroom sinks counters - scum needs to be removed Activity Room Restroom -scum needs to be removed. Buffalo Hills Park Standard Service Required Bench by play equipment is wood and needs refinishing. Restroom floors needs painting /refinishing. Carroll Beek Community Center Park/Facility Findings GS RS Findings Comments Possible CIP Project Castaways Park Standard Service Required Park is all natural — like a weed patch; not resid No drinking fountains, picnic tables or trash friendly — lots of dog droppings. People let the receptacles. dogs run loose. Should be some provisions for No turf, parking lot ok, awaiting award of people to pick up after their dog —there are no trash grant; most of the parks looks like a weed receptacles. Needs to be more resident friendly. patch. CdM State Beach Standard Service Required ✓ Window of snack bar at the #4 lifeguard stand is General grounds — walk area in front of broken and taped with duct tape. Buildings need refreshment stand needs repair structural repair however plans to replace the facilities override doing all but safety repairs. Channel Place Park Cliff Drive Park Immediate Service Required ✓ Immediate Action Needed - Illegal rope swing placed Various broken sprinkler heads by unknown persons on tree above play area — reported to Parks Standard Service Required Drinking Fountains - Upper level bench Railings at walk ways need repainting needs paint. Play area — one trash can is Retaining walls need replastering missing. Sand surface - needs to be raked Bouncinglplay equipment -Nonconforming Restrodms - Door grills are rusting Activity outside wall has 2 small holes CYCI Grant Howald Standard Service Required Need carpets Very clean athletic fields Park Activity Room Tenniscourts — signs — staling'private Lessons by Floors — need new carpets persons other than CNB officials are prohibited" — Windows — cleaning required taxpayers might feel this is strong Kitchen ✓ Great well kept fields Gas range — Gas Co will come out and fix equipment free of charge Restroom Floors need some polishing Counters could use some paint Eastbluff Park Standard Service Required Overall park is in good shape. Volleyball nets Benches need paint and repair Ensign View Park & No deficiencies noted. Steps leading down terraced view are chipped. Theatre Arts Center Gateway Park Standard Service Required On Peninsula side — trash is collecting in back flow valve area. Galaxy View Park Standard Service Reouired ✓ Overall in good shape Drinking fountain needs adjustment Harbor View Nature Standard Service Required Pack Drinking fountain rusted — needs refurbishing Walkways — as halt walkways deterioratin Inspiration Point Nice view park —many folks have a lunch break here and a ear to keep the area clean. November 5, 2002 2 1 J • • • Park/Facility Findings GS RS Findings Comments Possible CIP Project Irvine Terrace Park Immediate Service Required Restrooms — ceilings and walls need to be Basketball courts — center court crack line to paintediwashed. Do we need a blue bag dispenser be filled. Is a trip and fall liability. here — lots of dog walkers — especially during soccer Lower water fountain has no pressure season Standard Service Required Lattice work over picnic tables broken Mans room urinal wall needs repair Jasmine Creek View Don't we have this park signed? Park Kings Road Park No deficiencies reported L Street Park Standard Service Required Park in good shape One bench loaded with bird droppings — need cleaning Las Arenas Park Standard Service Required Tennis courts— windscreen looks used — net on 41" court ripped. Basketball court — backboard needs paint f Drinking fountain at playground clogged Lawn Bowling No deficiencies reported. For club to Need more benches purchase Lido Park Lido Park looks fine Lincoln Athletic Playground area — sand under swings virtually non - Center existent - NMUSD Lookout Point Park Standard Service Required Park benches – paint bubbles on some Wooden post on trash can supports rotted or damaged from weed eater General Grounds - Some bare areas – high foot traffic Marion Bergeson Standard service required Tables & Almost all metal surfaces need or are close to Drinking fountains /picnic tables... chairs needing paint- NMUSD Restroom floors, sinks/counters, commode Activity rooms restroom floors, NMUSD counters /sinks, commode Equipment tables & chairs Mariners Park Standard Service Required Lots of small children playing – lots of moms and BBC look dirty, old & broken nannies watching — park is well used. Newport Aquatic Very well maintained. Center /North Star Beach Newport Island Park Standard Service Required ✓ Flagpole needs painfing General Grounds Jungle Gym (yellow) needs paint – some rust Swings – chains are rusty Newport Shores Standard Service Required Park Drinking fountain shoots straight up. November 5, 2002 3 PaddFacility Findings GS RS Findings Comments Possible CIP Project Oasis Center Immediate Service Required Mattress removal in Rose Ga den Gazebo, over Activity rooms - floor leveling issue good shape, very clean. Standard Service Required Activity Room - walls, windows, doors need some touch -up paint. Equipment - cushions need cleaning V/ Old School Park Standard Service Required General grounds - may need some new grass. Peninsula Park No deficiencies notes Rhine Wharf Park No deficiencies noted San Miguel Park Immediate Service Required ✓ Bridge Make it clear on party permits - DO NOT STAPLE Picnnic tables - broken wood, exposed repaint ANYTHING ON PICNIC TABLES - infield looks edges great Fountain at restroom is not functional Sand surface - need more sand in pit between tables - also near rocks Standard Service Required Athletic fields - both sets of benches need painting Basketball court benches need sanding and painting Platforms - railing on bridge by bouncing frog is very loose San Joaquin Hills Turf for lawn bowling is kept perfect Park Sign regarding 'Newport City Officials' is a little heavy? Very tight knit group - if there was a problem; staff would hear about it in a minute. Spyglass Reservoir No deficiencies noted Park Spyglass Hill Park Standard Service Required Play equipment nice Drinking fountains need to be cleaned. Sunset View Park Standard Service Required Slip fall hazard by fire hydrant #300 Veterans Park Standard Service Required Signage needs repainting Tables/benches needs cleaning/repair (one Patio cover has termite damage seat missing on bench. General Grounds - Bushes near BBQ need trimming Immediate Service Required V/ Broken light on patio cover needs attention Vincent Jorgensen Standard Service Required Staff was courteous and helpful Community Center Restroom, floors, sinks/counters — look messy, toilet paper on floor, generally unkempt Kitchen - stove does not work West Jetty View Standard service required - benches. Landscape looks good. Could use restrooms there. Park landscape November 5, 2002 4 0' • u • Parldfacility, Findings GS RS Findings Comments Possible CIP Pro ect West Newport CC No deficiencies noted. Center overall in good condition West Newport Park Standard Service Required Replace Signage good too — maybe we can use a similar & tennis courts Tennis Courts - Concrete walkways cracked walkways signsfor reservations for our athletic fields Westcliff Park Immediate Service Required Y/ Walkways — Slip fall hazard on walkway — upper level No golfing sign needs to be replaced near entrance (white paint on raised area) No parking signage from Polaris Street Handicapped packing space needs signage Standard Service Required Water fountain drain plugged — post near fountain needs to be replaced. Turf — too wet in some areas November 5, 2002 5