HomeMy WebLinkAbout06 - Balboa Pier Emergency RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
March 9, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur, Associate Civil Engineer
949 - 644 -3312 or tandefur@newportbeachca.gov
SUBJECT: BALBOA PIER EMERGENCY REPAIRS —COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 4326
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Construction Contract Summary:
Construction Contract
Final Cost at
Benchmark
Contract
Time
Award Amount
Completion
Target
Actual
Time (days)
Under or
Over
$59,900.00
$67,200.00
Contract
Contract
25
(3)
+10%
+12%
Discussion:
During the early morning hours of July 25, 2009, high surf caused a piling and eight
diagonal cross braces to be broken. A portion of the broken piling was lost in the high
surf. Staff reacted quickly to inspect the pier. Staff discovered additional damage had
also occurred. The remaining portion of the broken piling was tied to an adjacent pile
until a private marine contractor could be hired on an emergency basis to remove the
remaining portion of the pile to minimize movement and damage to related structure.
On October 13, 2009, the City Council authorized the award of the Balboa Pier
Emergency Repair contract to Associated Pacific Constructors, Inc. The contract
Balboa Pier Emergency Repairs - Completion and Acceptance of Contract No. 4326
March 9, 2010
Page 2
provided for the removal of the broken portions of piling and cross bracing, wrapping
and driving a new pile, repairing the pile cap, and installing new cross bracing members
and hardware.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
$59,900.00
Actual cost of bid items constructed:
$59,900.00
Total change orders:
$7,300.00
Final contract cost:
$67,200.00
There were two change orders totaling $7,300.00. The change orders were for the
following:
Item No.
Description
Amount
1
Removing an additional pile connection bracket,
repositioning the pile, installing new pile bracket.
$1,500.00
2
Replace two additional cross braces.
$5,800.00
Total Project Change Orders
$7,300.00
The change orders were the result of finding additional damage to the pier support
structures that were not visible until the contractor placed scaffolding under the pier.
The amount charged by the contractor represents the time and materials required to do
this work.
This project was added into the 09/10 CIP as emergency work and thus was not
included in the Master Project Schedule. A summary of the project schedule is as
follows:
Project Award for construction:
October 13, 2009
Date of Notice To Proceed (NTP):
January 4, 2010
Contract Completion Date per NTP & Approved Extensions:
February 8, 2010
Actual Construction Completion Date:
February 3, 2010
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Balboa Pier Emergency Repairs - Completion and Acceptance of Contract No. 4326
March 9, 2010
Page 3
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
Incidentals
Total Project Cost
$67,200.00
320.77
$67,520.77
Funds for the construction project were expended from the following account:
Account Description
Balboa Pier Emergency
Repairs
Prepared by:
Tom Sandefur
Associate Civil Engineer
Account Number Amount
7231- C4802002 $67,200.00
Total: $67,200.00
Submitted by: