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HomeMy WebLinkAbout08A - Additional Utilization of Field Lights @ Arroyo, Grant Howant & Bonita Creek Parks for Pacific Girls Fast Pitch Softball Triple Crown Tournament(Item 8A) January 7, 2002 • RECREATION Et SENIOR SERVICES DEPARTMENT To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Request for Additional Utilization of Field Lights - Pacific Girls Fast Pitch Softball Triple Crown Tournament RECOMMENDATION Approve additional utilization of field lights at Bonita Creek Park, Arroyo Park and Grant Howald Park until 9pm on Saturday, February 8 and 8pm on Sunday, February 9 for the Newport Riptide 16 and under Pacific Girls Fast Pitch Softball Team Triple Crown Tournament. Background Council Policy 1 -27 — Parks, Beaches and Recreation Commission Decisions gives the Commission the authority to modify existing hours of operation of lights on the fields, as light are normally not used on Saturday or Sunday. Newport Riptide is a competitive travel ball team that is affiliated with the co- sponsored youth sports group Pacific Coast Girls Fast Pitch Softball League. Traveling teams are typically made up of over 50% residents, however all their opponents are non - residents. In this case, it is anticipated there will be a total of 20 teams with two to four of them will be Newport Beach teams. Ocific Coast Girls Fast Pitch Softball League has agreed to relinquish their scheduled use of Arroyo, Grant Howald and Bonita Creek fields for the requested dates for the Tournament. Light charges will be assessed at $30 per hour per field. The request received from the Newport Riptide was originally for field lights until 10pm on Saturday, however, staff recommends approval of lights until 9pm only. Staff will require an approved Special Event Permit and insurance for this event, should it take place. This Special Event Permit will require notification of the Homeowners Associations adjacent to the parks. Attachments: 1. Council Policy 1 -27 2. Correspondence from Barry Grumman, November 20, 2002 • 1 -27 PARKS, BEACHES AND RECREATION COMMISSION DECISIONS We Commission shall, among other powers and duties, have the authority to make decisions on the following proposals relating to park and open space facilities and outdoor recreational activities: A. Any proposal to install new lighting facilities in any recreational area owned or controlled by the City of Newport Beach except low level lighting installed solely for the purposes of safety or security; B. Any proposal to establish new, or significantly modify, existing hours of operation of any recreation facility or the hours during which recreational activity is permitted on City property. For purposes of this subsection, any proposal to establish or extend the hours of operation or recreational usage after 10:00 p.m. Monday through Thursday, after 9:00 p.m. Friday through Sunday or before 7:00 a.m. on any day shall be subject to approval by the Commission. The provisions of this subsection shall not require the Commission to confirm or validate hours of operation in existence as of the effective date of this Council Policy. The time frames in this section do not include time allocated to clean recreational areas after activities are complete or continued lighting to facilitate clean -up; C. Any proposal to install new recreational equipment or facilities within 100 feet of the exterior boundary of any property zoned for residential use. The provisions of this subsection shall not apply to the replacement or repair of existing recreational equipment or lighting facilities; D. Any proposal to construct or improve recreational facilities or recreational areas that could reasonably be expected to significantly increase noise or traffic in any residential area. The provisions of this subsection shall not apply to the replacement, repair or enhancement of •existing equipment or landscape, improvements designed and intended to improve public safety, or modifications to open space or recreational areas that do not significantly increase the area or facilities available for recreational activities. NOTICE The Commission shall, prior to taking any action on any of the proposals described in Paragraphs A -D, provide written notice of the proposal to all owners of residentially zoned property within 150 feet of the property that is the subject of the proposal. The written notice shall specify the substance of the proposal and the date, time and location of the meeting at which the proposal is to be considered. In determining the ownership of property the City shall use the latest equalized assessment roll. The exterior boundaries of each parcel shall be used in calculating the distance between the residential parcel and the property that is the subject of the proposal. APPEAL Any person shall have the right to appeal to the City Council any Commission decision on any of the proposals described in Paragraphs A - D. The appeal must be in writing and filed with the City Clerk within fourteen days after the date on which the Commission took action on the proposal. The appeal shall not be accepted unless accompanied by the fee established by Resolution of the City Council. The hearing on the appeal shall be scheduled within thirty (30) days after the appeal is filed with, and accepted by, the City Clerk. The City Council shall, in ruling on the appeal, consider the information, documents and testimony presented to the Commission and other relevant information known to the appellant when the matter was presented to the Commission. COUNCIL REVIEW y member of the City Council shall have the right to call up for review (call -up) any action or ecision of the Commission on any of the proposals described in Paragraphs A -D. The hearing on the "call up" shall be conducted in accordance with the procedures for an appeal as specified in the Appeal section of this policy. Adopted - September 13, 1999 I�1 u • • LAW OFFICES OF BARRY JON GRUMMAN A Professional Corporation 610 Newport Center Drive, Suite 450 Newport Beach, California 92660 Telephone (949) 719.6888 (323) 569.8113 Facsimile (949) 719.6881 BI013 @eanhlink.net . November 20, 2002 Parks, Recreation & Beaches Commission City of Newport Beach 3300 Newport Blvd Newport Beach, California 92658 Attn: Andrea McGuire Community Services Department u ,i RE: Request for Utilization of Field Lights for the Newport Beach Classic February 8 -9, 2003 Dear Ms. McGuire: Please.recall.that I am the head coach of the Newport Beach Riptide 16. and under girls fast pitch softball team which is affiliated with the Pacific Coast Girls Fast Pitch Softball League, a California non - profit public benefit corporation. The Newport Beach Riptide girls are primarily Newport Beach residents who have grown up in the Pacific Coast League and have progressed in ability to the point where they are now an extremely competitive travel ball team. Newport Beach Riptide is desirous of hosting an event known as the Newport Beach Classic which is a Triple Crown World Series qualifying tournament on February 8 -9, 2003. We are currently going through the process of reserving those dates with the city and as part of that process I have been informed by Matt Dingwall that a request should be made to your department for utilization of the lights at the fields sought to be reserved. The proposed tournament will entail the use of 3 local fields - Bonita Creek, Arroyo and CYC. Due to the number of teams that will be coming to this tournament it will be necessary to schedule some games after it would normally become dark. We will need the lights at the fields and would request that they be on until 10:00 P.M. Saturday, February 8 and 8:00 P.M on Sunday, February 9, 2003. Please recall that a light request was made and approved relative to the Newport Beach Classic wehosted on February 9 -10, 2002. The event was conducted 11 without problems of any kin nd d a I am unaware of any resident complaints regarding the field lights. 1 • Parks, Recreation & Beaches Commission November 20, 2002 Page 2 The Newport Beach Classic is going to be a great event for the girls of Newport Beach. It is anticipated that a 12 and under team affiliated with the Pacific Coast League will also be participating in this event along with other teams from the Newport Beach area. This is an exceptional opportunity for our girls and I am certain that any concerns that the city has regarding the utilization of the fields can be adequately addressed. Towards that end, I will be attending your meeting on January 7, 2003 prepared to answer any questions that you may have regarding this event and field lights request. Please feel free to contact the undersigned at any time regarding this request and thank you very much for any assistance and cooperation you render regarding the Newport Beach Classic. n U BJG /st • Very truly yours, Newport . .