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6/4/2003 - Agenda Packet
JUNE 4, 2003 PB &R COMMISSION MEETING AGENDA PUBLIC NOTICE THE REGULAR MEETING OF THE PARKS, BEACHES AND RECREATION IDOMMISSION SCHEDULED FOR TUESDAY, June 3, 2003 HAS BEEN CHANGED TO WEDNESDAY, June 4, 2003 TO CONDUCT THE FOLLOWING BUSINESS: Joint Meeting of the City of Newport Beach Parks, Beaches £t Recreation Commission and the City of Costa Mesa Parks Et Recreations Commission Wednesday, June 4, 2003- 6pm — Fire Conference Room JOINT STUDY SESSION AGENDA ORDER AND ROLL CALL PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. DISCUSSION OF JOINT USE AGREEMENT WITH NEWPORT -MESA UNIFIED SCHOOL DISTRICT City of Newport Beach Parks, Beaches and Recreation Commission _Wednesday, June 4, 2003- 7:30pm — City Council Chambers AGENDA ORDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Knight • Director Niederhaus PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. I. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a liecific item to be discussed and /or removed from the Consent Calendar for separate action. mbers of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number, and place the completed sign -in card provided at the podium. Speakers are limited to three minutes on all agenda items. Parks, Beaches and Recreation Commission Agenda - June 4, 2003 Page 2 •. Minutes of the May 6, 2003 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park and Tree Division Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. 3. Recreation It Senior Services Activity Report. Receive and file monthly Activity Report for activities and upcoming projects. 4. Bench Donations. A. Donation of one bench to be installed at the Wedge adjacent to West Jetty View Park by Marcia Austin- Zacharias B. Donation of two benches to be installed at San Joaquin Park by Nancy Whelan 5. Tree Donation. Donation of one Melaleuca Linariifolia tree to be planted at Bonita Canyon Sports Park by Stop Polluting Our Newport. 6. Dog Nuisance Dispenser Donation. Donation of Dog Nuisance Dispenser for Irvine Terrace Park by Irvine Terrace Homeowners Association.. II. OLD BUSINESS 7. Corona del Mar State Beach - Beachgoer Amenity Improvement Project - Presentation of latest concepts of project by City Staff and Consultant Action Recommend or deny: • Conceptual site plan and draft facilities concept for replacement facilities at Corona del Mar State Beach. B. MarinaPark Walkway Gates /Fences- Information report requested by Commissioner Tobin III. NEW BUSINESS 9. Reforestation Request. Action Recommend or deny: • Request for reforestation of one Canary Island Palm, one Mexican Fan tree and one Dragon Tree on East Balboa Boulevard by Balboa Point Peninsula Association. 10. Request for Lot Line Adjustment. Action Recommend or deny: • Request for a lot line adjustment encroaching within the public park adjacent to Newport Hills Community Association Clubhouse at 1900 Port Carlow Place; if approved forward to City Council. IV. CONTINUED BUSINESS 11. Committee Reports. Verbal Report by Chair of committee: • Finance — Garrett & Skoro • Ad Hoc • Park Development —Skoro (Chair), Allen & Beek — Community Service Award - Garrett, Ruzicka & Skoro • Rec & Open Space Element —Beek (Chair), Garrett — Tree Committee - Allen, Skoro &Tobin • Recreation Activities — Englebrecht (Chair), Ruzicka& Tobin — Youth Sports Liaison —Beek & Ruzicka • Seniors —Tobin & Skoro V. FUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. 0 ADJOURN IN MEMORY OF CANDACE MASON, PIT CITY TENNIS INSTRUCTOR /'I-tm 1 CITY OF NEWPORT BEACH U/4/ 3 • Parks, Beaches l3 Recreation Commission Regular Meeting May 6, 2003- 7pm CONVENED AT 7pm ROLL CALL Commissioners Present: Allen, Beek, Englebrecht, Garrett, Skoro, Tobin Absent: Ruzicka Staff: Marie Knight, Recreation & Senior Services Director Marcelino Lomeli, Park 8 Tree Superintendent Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant PRESENTATION OF PLAQUE FOR BILL FUNDENBERG Recreation Coordinator Scott Williamson presented a plaque to the family of Bill Fundenberg for his years of support to youth programs and the Special Olympics. Chair Allen commented that Bill Fundenberg had been a dear friend and will be truly missed. PRESENTATION OF CERTIFICATES TO AYSO 97 TRI- SECTION CHAMPIONS Chair Allen presented certificates to the soccer champions. Coach Phil[ Miller thanked the Commission for this presentation to the children. DIRECTOR'S COMMENTS Director Knight noted that the summer Navigator had been mailed to residents and that the front office had been extremely busy with registrations. She stated that the revision to the Park Naming Policy had been approved by Council and thanked Commissioners Beek and Skoro for their work on the policy. Director Knight commented that Arbor Day went well and thanked Commissioners Beek and Garrett for their attendance and also thanked Chair Allen for beginning the Easter Egg Hunt. She congratulated the Recreation staff for their support to the Relay for Life in support of cancer awareness. Director Knight stated that the Council would begin to look at the budget at the meeting of May 27 and would be contacting Commissioners Skoro and Garrett to set up a meeting. She also stated that she would be making a presentation at the Speak Up Newport on May 14 at the Newport Beach Tennis Club. Director Knight also noted that the Park Patrol was tentatively scheduled for the Council Study Session on May 27 and recommended that Commissioners attend; staff will confirm that date and let the Commissioners know. Superintendent Lomeli noted that Arbor Day had once again been a hit with the children and also thanked Commissioners Beek and Garrett. • PUBLIC COMMENTS Yvonne Houssells asked the Commission if the Council G -1 Policy would be discussed tonight. Chair Allen stated no but reminded her that the next Tree Committee was scheduled for May 15, 2003. 9 Parks, Beaches 8 Recreation Commission Regular Meeting May 6, 2003 Page 2 CHAIR ALLEN ANNOUNCED THAT ITEM 5 — REFORESTATION REQUEST WOULD BE TABLED. CONSENT CALENDAR 1. Minutes of the regular meeting of April 1, 2003. 2. Item pulled by Commissioner Skoro 3. Recreation & Senior Services Activity Report 2. Parks Et Tree Division Activity Report - Chair Skoro asked staff to comment on the trimming of the Liquidambar trees on the San Miguel Drive median. Superintendent Lomeli stated that there had been a miscommunication between the City and the Contractor and the trees were severely trimmed. The trees should grow back in the next several months since they are very vigorous growers and will be closely monitored. Further, the City tree trimming contractor has promised that they will fertilize the trees and if needed replace any trees that do not respond with new growth; any costs for this will be borne by the Contractor. Chair Allen opened the public discussion Jan Vandersloot, BAS, commented that the similar situation had occurred at Cliff Drive, that the trimming and brutalization done to those trees are still visible today after 3 -4 years. He commented that he has had to show the workers how to trim the tree correctly. Mr. Vandersloot stated that WCA should know better and asked how are they permitted to do it again. He commented that there must be a much larger picture here. We need a better explanation and we need to know that this will never happen again. Chair Allen stated that if Mr. Vandersloot witnesses a problem with the trimming that he should be calling City staff and not interfering with the workers. Commissioner Beek stated that she believes that this was just a rare occurrence by WCA and accept that it was just a communication problem and nothing more. Yvonne Houssells read letter from Mary Dorian stating that their HOA had not been responsible for the trimming of the Liquidambar trees. Superintendent Lomeli stated again that it had been a miscommunication between staff and WCA. Chair Allen closed the public discussion Motion by Commissioner Beek to accept items 1 through 3 of the Consent calendar. Motion carried by acclamation. NEW BUSINESS • 4. Exclusive Beverage Agreement - Director Knight stated that staff had been discussing this prospect for the past several years as a way of increasing revenue and supporting more programs. She stated that Pepsi and Coke had been approached, but only Coke had responded. Director Knight stated that the contract would be for 10 years and that 0 Parks, Beaches i3 Recreation Commission Regular Meeting May 6, 2003 Page 3 the City could receive $100,000 for the first 2 years and up to $96,000 for the remaining years. In addition to supporting increased recreation programs the funds could be used to support water quality, scholarships and parks refurbishment. She stated that other cities have contracted with them with positive results and that staff is mainly asking that the Commission for their input, any questions they might have and comment on locations and what the funds could be used for. She also displayed some covers for the machines that could be used integrating the City's name into the front of the machine. Chair Allen asked if the Balboa Merchants Association and the beach area business groups had been approached. Director Knight stated that meetings are just now being set up but that staff and the Representatives from Coke will be meeting and working with the businesses in the City. Commissioner Englebrecht asked if the funds from this contract will go to this department or into the General Fund and will other departments of the City share. Director Knight stated that this contract will specifically fund our department but other departments have expressed an interest. These machines will only be situated at the 65 locations listed at first but could grow as time goes by. ' Commissioner Beek stated that signage is the most important and wanted to know if General Services would be involved. Superintendent Lomeli stated that they have been in discussions with Recreation and that placement for safety and maintenance are key issues. Director Knight stated that staff does not view this as an additional burden but as a opportunity. Discussion ensued regarding the use for the funds once received. Commissioner Tobin stated that he believed this was a wonderful idea and stated that staff should contact other organizations. Commissioner Garrett stated that he supports the ideas but was concerned with vandalism and wanted to know the timeframe of repair and or pick up of machine. Director Knight stated that Coke did have some input on what they would like to fund, water quality being one of high importance. Director Knight introduced Bryan Keene, District Regional Manager for Coke to answer any questions they might have. Mr. Keene stated that Commissioner Garrett's concern regarding vandalized machines was a good one and stated that vandalized machines are picked up immediately as it becomes a safety issue and replaced when fixed. He stated that his company is looking u Parks, Beaches @ Recreation Commission Regular Meeting May 6, 2003 Page 4 for a long -term partnership and wants to make it the right kind of commitment for both sides. Director Knight thanked the Commission for their comments and that staff would be setting up meetings with City businesses in the near future. 5. Reforestation Request - Tabled 6. Back Bay Ruebv Club - Director Knight reviewed the request with the Commission commenting that staff's initial reaction is to deny it as the Rugby Tournament will be sponsored by a alcohol company contrary to City Policy. She stated if it was approved then either a modification would need to be done to B -8 and B -14 or an exception would need to be granted from Council. Commissioner Englebrecht commended the Back Bay Rugby Club for even asking. Commissioner Tobin stated that a sample was needed of the size of the signs and where they would be located. Chair Allen opened the public discussion • John Abbott, Back Bay Rugby Club Manager stated that the tournament has been held for approximately the last 15 years. As the sport has developed, there has been a need for sponsorship to help with costs. Discussion ensued regarding the policies and other types of events with banners. Superintendent McGuire stated that if it is a sports event, then it is not allowed under those policies. Chair Allen closed the public discussion Motion by Commissioner Beek to recommend to the City Council that they approve an exception to the policy for the Back Bay Rugby Club to display banners and allow the Back Bay Rugby Tournament to take place with an alcoholic beverage company as their sponsor. Prior to submitting the request to the Council however, the Back Bay Rugby Club needs to submit to staff a more detailed plan outlining the number of banners, size of banners and the location of all banners. Motion carried by the following vote: Aye: Beek, Englebrecht, Garrett, Skoro, Tobin Nay: Allen 7. Committee Appointments and Reports • Finance - Commissioners Skoro and Garret will meet with Director Knight at the end of June. Park Development - May meeting cancelled. Commissioner Skoro stated that Upper Bayview is on the fast track. City is working with a consultant and hopes to go to Coastal Commission by June 19. Recreation 13 Open Space Element - Nothing to report. Parks, Beaches 8 Recreation Commission Regular Meeting May 6, 2003 • Page 5 Recreation Activities - Nothing new to report Seniors - Nothing new to report. FUTURE AGENDA ITEMS Status of Grants/Bonds for Park Development — June /July Fence Gates at Marina Park - Tobin ADJOURNMENT - 8:57pm Submitted by: Teri Craig, Admin Assistant U • *(I) PB &R Commission Agenda Item No. June 4, 2003 M FROM: Parks, Beaches and Recreation Commission Park and Tree Maintenance Superintendent SUBJECT: Parks and Tree Divisions Activities Report Park Division Activities 1. Staff continues coordinating the construction of the Bonita Canyon Sports Park with the Public Works Department. The east park and mid -park are currently in the maintenance period for assumption of full maintenance by the City on June 1, 2003. The west park area is in the 60 -day establishment period and then a 90 -day maintenance period will begin on this area of the park. The entire park is tentatively scheduled for use by organized youth sports groups this fall. 2. Park staff is coordinating with the Recreation and Senior Services and Public Works Departments regarding the play area renovations at San Miguel, Channel, Bonita Creek and Grant Howald parks. 3. A Commission approved donation bench and drinking fountain was installed along Ocean Boulevard in Corona del Mar. 4. Staff has completed a landscape improvement project using City staff and contract services at the entry to the bridge to Newport Island. The project was coordinated with the Newport Island Homeowners Association. The improvements to the entry planters included new irrigation, hardscape and landscape improvements. 5. Staff is working with Recreation and Senior Services and the Public Works Departments relative to the new Mariners library and the anticipated impacts to the park. Upcoming Activities for June 1. The planting of replacement shrubs and ground covers will continue Citywide. . 2. Staff will continue to monitor the Arches Mitigation Site in the Big Canyon area. 3. Staff will continue coordinating the annual control of rodents with contract services. • 4. Field improvements consisting of aerification, seeding, sodding, top- dressing, and fertilization will be completed at both Lincoln Athletic Center and the Bonita Creek Park football field. Tree Division Activities During the month of May, 1540 trees were trimmed, 2 tree emergency removals due to severe decay and 1 claim related tree removal, 6 trees were planted, and 4 emergency tree calls were responded to. The Urban Forester received 120 tree maintenance requests. 1. The City's tree trimming contractor, West Coast Arborist, is currently trimming trees within the Balboa Peninsula, Eastbluff, Cameo Shores, and Harbor View areas. 2. The Urban Forester coordinated the Citywide Sidewalk Replacement Program with the Concrete Maintenance Supervisor and a Public Works Inspector. This work involved the Urban Forester inspecting City street trees as related to sidewalk repairs. 3. Staff is coordinating mulch installation and fertilization with the Public Works Department for the City Ficus parkway tree located on Main Street in front of the Balboa Inn. The work will insure the overall health of the tree during the Balboa Village Project. However, the tree is in a declining state and appears in poor health. Staff has been attempting to use all means to encourage new growth and vigor to the tree. Additionally, several limbs will be trimmed and removed that have died on the top portion of the tree 4. The attached Tree Activity Report summarizes requests and field activities performed during the past eleven months. V tfully,` Marcelino G. Lomeli Park and Tree Maintenance Superintendent Attachment: Tree Activity Report 2002- 2003 gfACH n ° � o �y c � All'J I O Q U E� 0 a¢i U 4] N E� 0 N O 4-i U �i M 0 0 N N 0 0 N U U rn w a\ hl, T\ �V r1\ 6 1Jg �v h J9ay TJ� hhh Jag aO Jag O� J a9o�JO Jag \a�da s 1Sh lh6 (D Q c O co C U > tD c M� C W L @ m c U @ O N co C\l It N 1 � N > O E N N tU O � T � C N 01 � E t0 W U to m ^ N N to O O Cl O N r M O O O 0 O O N rn o 0 0 o r M O O O O O N I- M co O O O O N O co '01 O O O r O O CD r r o O 0 0 0 r co O O O N O O r r r M O O N r N O O O O O co co r e x N U) > O O d ,N rn N O O O O N > O O > co O - N _N CL .0+ N �' m > w rn Ch 0 N O E N �O 0 I` w w H -.w j 0 (D Q c O co C U > tD c M� C W L @ m c U @ O N co C\l It N 1 � N > O E N N tU O � T � C N 01 � E t0 W U to m (Item 3) June 4, 2003 StECREATION & SENIOR SERVICES DEPARTMEN r I' Chcice jan P_eo3pfe P--j. -0 &&PP o�e�tama To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation 8 Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Department are enclosed. is • Monthly Activities Report (Item 3) Page 2 June 4, 2003 RECREATION SERVICES To: Parks, Beaches and Recreation Commission • From: Andrea McGuire, Recreation Superintendent • • Re: Recreation Division Monthly Activities Report ADULT SPORTS Adult Softball - The summer 2003 season swung into action in May with a full program of 135 teams! Each team will play a ten game season concluding August 21. Games will be played at Bonita Creek Park, Arroyo Park, Grant Howald Park, Lincoln Athletic Center, Bob Henry Park and Eastbluff Park. The highlight of the 21 -team summer program includes the 8 -team Stockbroker league, which brokerage firms play all games at 4:45pm at Bonita Creek on Tuesdays and Wednesdays. YOUTH PROGRAMS Adult Basketball - Eighty -nine spring league teams conclude play on June 12. Spring hoops champions will receive impressive Hawaiian -style red t- shirts. Registration concluded for the Summer Hoops on May 23, with games beginning the week of June 16. It is expected that 80 teams will play this summer. The hoop rosters are expected to include several NBA players and ex- College stars living in the Newport Beach area. Youth Track and Field Championships - Sixty -nine youth that qualified in the City of Newport Beach Track and Field Meet advanced on to compete in the Orange County Meet held on Sunday, May 4th at Trabuco Hills High School. Qualifiers at the County Meet advanced to compete in the Southern California Municipal Athletic Federation Meet on May 25`h at Garr High School in the City of Cerritos. Monthly Activities Report (Item 3) Page 3 June 4, 2003 These winners may qualify to compete at Edison Field on June 14. The winners at the Team Championship Level will compete at the National Finals at the 1003 All -Star Game in Chicago, IL. • Youth Council - The Youth Council met on May 19, 2003 and discussed the recently passed 4`h of July ordinance which included viewing a video put together by the Police Department and a presentation lead by guest speaker Dan Trimble, Associate Planner. Also on the agenda was planning at the annual report to the City Council on May 27. Kidscene - The V Annual Intergenerational Table Tennis Tournament was held on Wednesday, April 301h at the Oasis Senior Center. The participants were from the Senior Center and the Kidscene After School program. The Seniors and the youth battled it out but the real highlight was the pizza party at the conclusion of the event. The tournament had approximately 24 participants and was a great success in its inaugural year. CONTRACT CLASSES The spring class session ended in May and revenue is off roughly $9,800 from last year's figure. Spring break this year was rainy and cold, a major contributor to lower attendance figures as several outdoor spring break camps were cancelled due to the weather; roughly 50 participants received refunds. Overall, registrations for classes have increased in participation, so it is likely that revenue figures will be the same or slightly higher than Spring 2002. • The summer Navigator was mailed in April to Newport homes. Summer class dates are Monday, June 23 through Saturday, August 30, 2003. AQUATIcs Marion Bergeson Aquatic Center has been busy this past month but pales in comparison to the schedule now that the NHHS pool closed on Friday, May 16. All programs that were held at Newport Harbor High have moved over to MBAC as NHHS will be refurbishing their pool. This month the City conducted a Lifeguard Training class with eleven (11) participants that concluded on May 11. A Water Safety Instructor (WSI) course with seven (7) participants concluded on May 31. Three of the seven participants were current city lifeguards. Aquatics Classes Revenue Participants Lap Swim $1351 760 Annual Pass 190 1 Punch Pass 220 4 Rentals 500 Deposits from 7/12 ft 8/2 meet Lifeguard Training 640 6 NBAC Swim 4,810 24 NBAC Jr Polo 2,760 15 WSI 260 2 Swimming Lessons 6,412 156 • $17,143 968 Monthly Activities Report Page 4 FACILITIES USE AND MAINTENANCE A During the period of April 16 through May 15. 2003 there were: • 22 Picnic /Park area rentals • 28 Room Rentals • 6 Field Rentals • 5 Gymnasium Rentals There was one wedding reservation at Galaxy View Park on April 2 (Item 3) June 4, 2003 SPECIAL EVENTS PERMITS During the month of May there were thirty -two (32) special event permits issued. Some permits of note were: April 19 City of Newport Beach Easter Egg Hunt - Eastbluff Park April 25 Newport to Ensenada Sailing Race April 27 March of Dimes Walk America May 2/3 Relay for Life May 9/ 10 Volcom Surf Contest Total t/ of Special Events for 2003 as of 5/13/03) 112 SPECIAL EVENTS •Corona del Mar 5k - Preparation for the 22nd Annual Corona del Mar Scenic 5k, 2 Mile Fun Walk ft 1K Kids' Dolphin Dash has continued throughout the Month. The race and festivities is Saturday, June 7. Pre- Registration and packet pick -up will be available at the Oasis Senior Center from noon -7pm on June 4th iz 5th as well as June 6t" from 9am -7pm. it Separate races for women and men are limited to 1,500 runners. Children from age three to 10 can compete in a 1 K Dolphin Dash. Participants in all events are invited to partake of the day's Restaurant Row, featuring an outstanding variety of cuisine prepared and served by local restaurants. William Fundenberg Jr. - On April 30, William Fundenberg Jr. posthumously received a Volunteer Merit Award from the California Park and Recreation Society for his service to Newport Beach youth programs and the Orange County Special Olympics. Accepting the award for her late brother at the District X Awards and Installation Banquet was Louis Fundenberg. The City of Newport Beach Parks, Beaches and Recreation Commission also honored Bill at their meeting on Tuesday, May 6 tn Monthly Activities Report (Item 3) Page 5 June 4, 2003 OTHER Cliff Drive Park Playground Replacement - Ready to go out to bid by end of May. • CYC - Grant Howald Project - New carpet was installed on May 22. Bonita Canyon Sports Park - Walk - through scheduled for May 29 was cancelled. Tennis/ Basketball Courts - Resurfacing was completed at the following locations: West Newport Tennis Courts, Mariners Handball and Basketball court (these are not affected by the future remodel of Mariners Park) Bayview Basketball Court and Newport Island Basketball Court. �J • • 11 Monthly Activities Report Page 6 SENIOR SERVICES To: Parks, Beaches and Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Recreation Division Monthly Activities Report - Intergenerational Table Tennis Tournament - Senior Services and Recreation Services teamed up together to create a fun day for both the young and old. A group of seniors competed against a group of children who attend the after school program at the Community Youth Center. The tournament was a fun gathering; the seniors went easy on the kids, however in the end they won out. When pizza and soda arrived, the day was complete as far as the kids were concerned. Pancake Breakfast - The last Pancake Breakfast of the year wi _ senior and young student volunteer's worked very hard at making everyone feel welcome at this fundraising event. Pancakes, sausage, orange juice and coffee were offered for $3 and $1 for children. The breakfasts resume in September. (Item 3) June 4, 2003 UCI Medical Lecture - UCI Medical Center held a well attended lecture on Prostate Health this month. Prostrate Health is a very important topic, as 25% of the men in the US by age 80 will be treated for benign prostate problems. Dr. Ronningen discussed the latest pharmaceutical and surgical options available to combat this disease. Older Americans Month - One hundred and twenty seniors celebrated Older Americans Month with a dinner show titled 'The Power of Glamour ". This one -woman show evoked a unique Hollywood era and five of the goddesses who enchanted the world and left their legacy. Lectures • "Outreach to Seniors" was offered by the Dennis L. Jensen of the Orange County Bar Association Elder Law Section on May 23 covering topics such as durable powers of attorney for health care and financial matters. The Newport Beach Police Department hosted "Who Can You Trust? an educational lecture on May 28 presented by the Orange County Council on Aging FAST team (Financial Abuse Specialist Team). The lecture focused on the potential of financial abuse in areas of estate and financial planning and dealt with strategies that can be implemented to stop fraud against government agencies, specifically Medicare. Included was helpful information on long -term care insurance and annuities. C C Monthly Activities Report Kitchen Et Home Delivered Meals Page 7 Travel Office PARTICIPANTS ATTENDING Library RECREATIONAL CLASSES President PERSONALIZED SERVICES PROVIDED Vice President Includes: Pancake Breakfast Blood Pressure 57 Braille 42 Counseling - persons 55 Eldercare 7 Employment 37 HICAP 5 Homerepair Program 2 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van 817 Shuttle 286 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen Et Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Pancake Breakfast Taxes Housing counseling Information/Referral Legal Assistance Senior Assessment(hrs) Telephone Reassurance Visual Screening Transportation 8,859 CUSTOMERS 3,373 CUSTOMERS 2,139 CUSTOMERS 35 1,510 12 45 308 6 18 1,103 CUSTOMERS 1,323 CUSTOMERS 1,904.25 HOURS (•equiv. to 12 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trios Long Trios Warner Bros 32 Washington DC Viejas 44 Heritage Square a Wrigley House 41 Secret Gardens 41 ATTENDEES TO MEETINGS AT OASIS Board of Directors 18 General Membership 98 SPECIAL EVENTS/SCREENINGS /LECTURES Pancake Breakfast 152 Computer Friends 90 Ping -pong toumament 150 175 CUSTOMERS 17 116 PERSONS 630 PERSONS Taxes 62 Friday Movie 26 Ladies Day Out 150 (Item 3) June 4, 2003 • Cl i PB &R Commission Agenda Item No. " June 4, 2003 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation To accept a bench donation for installation at the "Wedge" adjacent to West Jetty View Park. Discussion Staff received an inquiry from Ms. Marcia Austin - Zacharias regarding a proposed bench donation at the "Wedge" adjacent to West Jetty View Park. The donor submitted a letter dated May 14, 2003 requesting the approval of a bench donation (Attachment). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Michael Portfield ", which conforms to City Council Policy G -5 (Attachment). The bench donation will be a significant enhancement to the area. Ms. Marcia Austin - Zacharias and the President of the Balboa Peninsula Point Association has received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: Ms. Marcia Austin - Zacharias's letter dated May 14, 2003 City Council Policy G -5 • Photos Map 9 May 14, 2003 Mr, Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Newport Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli: Pursuant to my conversations with Randy Kearns over the past couple of weeks, I am writing to you regarding my wish to donate a bench to the City of Newport Beach. As Randy and I discussed, I would like to donate a bench to be placed at the famous body surfing spot known as the "Wedge," under the large grouping of tall myoporum shrubs, along with the standard 2" x 6" plaque with the permitted verbiage that will read "Donated for Michael Porterfield." I understand that this request is subject to approval by the city of Newport Beach Parks, Beaches and Recreation Commission. The Wedge was one of my son's, as well as our family's, favorite spots while he was growing up, and we held a small memorial for him under the myoporums after his death. When I learned from Randy that a bench in this particular special spot is a possibility, I was thrilled. If you should have any questions or need any more information from me, please do not hesitate to call meat (503) 682 -9589. Thank you very much for your assistance with this matter. Sincerely, 1 I A&IL, ILI Marcia Austin - Zacharias 28401 SW Thunderbird Drive Wilsonville, Oregon 97070 (503) 682 -9589 is • G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. 0 1 G -5 • C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. 40 Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended -June 24,1996 Formerly I -15 0 2 .�; � � Y 1 '.i � . � � wr •! �!� � ►� / ,�=� �'�' �i 4 ,. �- II Vr • ' air! I! � r I i t; • 1� yy t a t Y '> m w T Q C Q U O J U m IY.J � 2EW PAR T � m 4 00.N PB &R Commission Agenda Item No. L8 June 4, 2003 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Bench Donation Request Recommendation To accept two bench donations for installation at San Joaquin Hills Park. Discussion Staff received an inquiry from Ms. Nancy Whelan regarding two proposed bench donations at San Joaquin Hills Park. The donor submitted a letter dated May 15, 2003 requesting the approval of two bench donations (Attachment). The bench will be the "Santa Monica" model that was selected from the Official Bench List. The plaque verbiage will read "Donated for Candace Mason ", which conforms to City Council Policy G -5 (Attachment). The bench donations will be installed on the exterior areas surrounding the tennis courts and will provide seating for the public at this Park. Ms. Nancy Whelan has received a copy of this report and a notice of the Commission meeting. Very respectfully, David E. Niederhaus Attachments: Ms. Nancy Whelan's letter dated May 15, 2003 • City Council Policy G -5 Photo Map FROM : WFELAN FAX NO. : 9497216873 May. 16 2003 10:57AM PL NANCY C. WNHAN 2 ChwIlm Court • Vatpon on.04 - 721 -6 7 rax - [lcww Ph�mn 949- 7116R73rax - 949.721 -6913 h:muil trnwhd�tn;rAcoxra • • May 2003 Mr. Marcelino 0- Lomeli Park and Trees Maintenance Superintendent City of Newport Beach P.O. Box 1768 Newport Beach, California 92658 -8915 Re- Memorial Bench with placque for Candace Mason Mr. Lomeli, Candace Mason, a tennis instructor for the City of Newport Beach for ov tttwertt _ six yeast; passed away April 15, 2003. We are asking the Commission to appro alfwrth a memorial plaque to be placed at San Joaquin Park in honor of her many, many hours of teaching on Courts 1 and 2. We would like the benc} ,to have a placque IN MEMORY OF CANDACE MASON. s I have sent a list to the parks, Beaches and Recreation Commission of those who have domated, SW to the Candace Mason Memorial. Our donations Minereasing as former / students hear of her passing. The family has also received donations for the memorial bench (s). }/JD gmare M June Candace was respected and loved by all of her students. She was very proud to be an employee of the City of Newport Beach. if you should have any questions or necd any more information from me please call at 949- 721 -6873. Thank you for your assistance. Sincerely, Nancy Whclan n U G -5 PARK AND STREET IMPROVEMENT DONATIONS The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, and drinking fountains or related park and street improvement items. This policy establishes criteria for donations to assure attractiveness, usefulness and the capability to be maintained. TREE DONATIONS The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. Other trees with plaques can be donated and installed at locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. BENCH DONATIONS It shall be the responsibility of the Parks, Beaches and Recreation Commission to designate the type, style, design, and placement of City -owned benches on City property. Areas of placement may be parks, streets, along the beachfront, within villages, commercial districts, and neighborhoods, on a specific island, etc. Once an area has been designated with a certain style or type of bench, the Parks, Beaches and Recreation Commission may require that the designation be changed only by a formal request for a redesignation. The factors to be addressed in preparing the list of approved benches for the City as well as the final design for a specific site will include at a minimum: size, usage, vandalism, traffic, security, view obstructions, location, style reflective of neighborhood and cost. The Arts Commission will provide design review assistance as required. Donation requests will be submitted to the General Services Department and meet the following requirements. A. Bench donations along a City street or beachfront will require the approval of the General Services Director and the Traffic Engineer. B. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association. • 1 G -5 • C. Bench donations for parks within a residential community will require notification of residents within 300 feet of placement and an endorsement from the homeowners association, when applicable. PARK AND STREET AMENITIES Items such as benches, drinking fountains, tables, etc., can be donated to be included in the public park system. Recognition on the item shall be a 2" x 6" plaque and limited to Donated by (Name) or Donated for (Name) as a means of identifying the donation. Donors of major park improvement gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership and maintenance if accepted and placed in a public park or on a sidewalk unless other arrangements have been agreed upon. The City will not assume responsibility for replacement due to vandalism or theft. • Adopted - July 22,1992 Amended - January 24,1994 Amended - June 27,1994 Amended - June 24,1996 Formerly I -15 • � �� �11Yi'RL -� � .:;,r 'r �. MY � k q- &/ r 0 �ml L fa • is 5 AS '5 L �Fi -MIT6 EST Bop,CR r 4 0 �ml L fa • F SEW PpR O 6 \ m z CgC,FORN`p PB &R Commission Agenda Item No. 5 June 4, 2003 TO FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Tree Donation Recommendation To accept one Melaleuca linariifolia tree donation from the Stop Polluting Our Newport (SPON) organization that will be planted at Bonita Canyon Sports Park. Discussion • In 1997 SPON proposed to donate trees in recognition of individuals over years to be placed in City parks as part of SPON's annual Frank and Frances Robinson Environmental Award program. Staff received an inquiry and subsequently a letter dated May 12, 2003 from Ms. Claudia Owen, Co- Presiding Officer of SPON regarding a proposed tree donation for Bonita Canyon Sports Park (Attachment A) in recognition of Fern Perkle. Staff has met on site with Ms. Owen to confirm the tree planting location. In previous years SPON tree donations have included a 5" x 7" plaque as part of the program. The proposed plaque size will be 5" x 7" and the verbiage read "Planted in honor of Fern Perkle, recipient of the Frank and Frances Robinson Environmental Award, June 28, 2003 ", in compliance with City Council Policy G -5. Ms. Owen has received a copy of this report and a notice of the June 4 Commission meeting. Very respectfully, David E. Niederhaus . Attachment: A. Letter from Ms. Claudia Owen (SPON) dated May 12, 2003 F: \USERS \GSV\Shared\2003 Parks and Trees\Parks, Beaches and Recrehuon Commission\June 2003\SPONTreeDonation.doc E SAMPLE LETTER F0,2 Date: t1dA1A!5 a f Pmt; /7'4M- Mr. Marcelino G. Lomeli Park and Trees Maintenance Superintendent City of Ne port Beach Post Office Box 1768 Newport Beach, California 92658 -8915 Dear Mr. Lomeli, Pursuant to our recent telephone conversation, I am writing to you regarding donating a tree to the City of Newport Beach. • UX As we discussed, # would like to donate a,16 .66))A6P A4i-gLeV 4 o be placed - >, _.1» at&NrrA0,4ytd &ZgLt= along with the plaque with the permitted verbiage that will read "Bonmed i"- or Ji �A/ "• I understand that this request is subject to approval by the City of Newport Beach Parks, Beaches and Recreation Commission. If you should have any questions or need any more information from me please do not hesitate to call me at90g- Gyp -0765. Thank you very much for your assistance with this matter. Sincerely Melaleuca 11harli olia mel -uh- LOO -kuh • f lin- air- ee- uh- FOL -ee -uh L (Flaaleaf Paperbark, Snow in Summer) Myrfaceae (Myrtle family) Origin: Australia (New South Wales and Queensland) Species characteristics: Form - Evergreen. Small round headed tree with moderate growth to 30' and as wide. Young tree is willowy until trunk stiffens. Informal and irregularly shaped but attractive during heavy display of showy summer flowers. Trunk - Attractive, thick, light beige spongy bark peels in papery flakes Foliage - Narrow lanceolate leaves are stiff, needlelike and bright silvery to bluish green, 1'/." long and 1/4" wide occurring on very fine branchlets. Flowers/fruit - Fluffy spikes of small snowy white flowers densely cover the crown from May to June. Fruits are small woody capsules tightly attached to, and persisting on the stems. No significant pest problems are known at this time Site suitability: Sunset zones - 9 and 13 - 24. Clearances - Suitable for 5' minimum parkways, medians or cutouts. Suitable under utility lines. Good for street sides, medians, parks and lawns. Culture considerations: Drought resistant. Tolerates sprinklers, wind, poor soil, ]teat, aridity, and salt air. Needs staking until trunk becomes self- supporting. Comments, notes: 106 10' a r M 1. iL m 1�1 I r 0 0 o r Z f iL m 1�1 I r 0 0 0 10 (S) PB & R Commission Agenda Item No. _l June 4, 2003 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Dog Nuisance Dispenser Recommendation To accept a donation of two dog nuisance dispensers from the Irvine Terrace Community Association that will be installed at Irvine Terrace Park. Discussion Staff received an inquiry from Mr. Jim Riley, President of Irvine Terrace Community Association, regarding a proposed donation for dog nuisance dispensers at Irvine Terrace Park. Subsequently, the donor submitted the attached letter dated April 28, 2003 requesting the approval of a donation of two dispensers (Attachment). The dispensers will be purchased and stocked by Irvine Terrace Community Association. The City will install the dispensers. The dispensers will significantly improve the environment of the Park. Mr. Riley has received a copy of this report and notice of the Parks, Beaches, and Recreation Commission meeting. Very respectfully, David E. Niederhaus Attachment: Mr. Riley's letter dated April 28, 2003 Map of Park F: \USERS \GSV \Shared\2003 Parks and Trees\Parks, Beaches and Recreation CommissionVune 2003 \dognuisancePBR6303.doc r� L IRVINE TERRACE RECEIVED MAY 0 2 2003 uo HAMS/TREt April 28, 2003 Mr. Marcelino Lomeli Park and Tree Superintendent General Services Department P.O. Box 1768 Newport Beach, CA 92658 -8915 RE: DOGGIE BAG DISPENSERS FOR IRVINE PARK Dear Mr. Lomeli: The Irvine Terrace Community Association would like to donate two doggie bag dispensers for installation at Irvine Park. It is our understanding that the City of Newport Beach will install the dispensers if the Association will donate them and commit to stocking the dispensers with bags. The Irvine Terrace Community Association is willing to make that commitment. Please contact Barbara Peters, at The Emmons Company, 1 8300 Redhill Avenue, Suite 210, Irvine, CA 92614, (949) 752 -2225, if this offer is accepted. She will order the dispensers from the Doggie Walk Bag Company and have them delivered to the City of Newport Beach for installation. Thank you for your consideration of this request. Sincerely, ON BEHALF OF THE BOARD OF DIRECTORS IRVINE TERRACE COMMUNITY ASSOCIATION `�GSfJim Riley, Pre ent Irvine Terrace Community Association P.O. Box 19530 • Irvine, California 92614 • (949) 752 -2225 r � O O ti r a0 �Pl a � f w y � LLJ J V « ti O 4d f v � °off bf; H Gp�ATEA ^ R Atl o� doo V y�Oy� OC 4 _0 1 I t a � f w ao�iNv i b9AlbHl � � O D � H Gp�ATEA ^ R Atl o� doo 16 YAD tom o 9 rn °C�c i m V _ r � 41, ti V P � P b a b � E X � V��AP c l �- JS Q 1 3 co CZ ' co „ TA`s` ti S R1 Q H Gp�ATEA o� doo 16 YAD tom 0d y 1600 °C�c V Lp o ° A aq U lS ePy FR> 3Udr Z Q t W o LS ¢ a o ��¢a AV 0 Q o o 3NO m Z o GNM 1 aWN9 ■ i 3NIilUN is XANO E 7 AV —' 1SAH AV VN31 �. N • 0 is Item No 7 June 4, 2003 COMMUNITY & ECONOMIC DEVELOPMENT PUBLIC WORKS DEPARTMENT TO: Parks, Beaches and Recreation Commission FROM: George A. Berger, AICP, C &ED Program Manager & Lloyd Dalton, Principal Design Engineer SUBJECT: Corona del Mar State Beach — Beachgoer Amenity Improvement Project ISSUE: The public facilities at Corona del Mar State Beach (Big Corona) have become antiquated and have deteriorated to the point that they should be removed and rebuilt. The Commission is asked to consider the design and location of proposed facilities, and to recommend action to the • City Council. RECOMMENDATION: Approve conceptual site plan and draft facilities concept for replacement facilities at Corona del Mar State Beach. Recommend direction regarding project funding to City Council. DISCUSSION: Background: The City of Newport Beach operates and maintains the parking lot and beach facilities at Corona del Mar State Beach on behalf of the State of California. On August 19, 1949, the State and the City entered into an operating agreement, renewed six times —most recently in 1999 — that dictates the City's operations at the beach and directs the City to: "care, maintain, and control" Big Corona "for the purposes of the State Park System" including "playground, recreational, and beach park purposes" (that are) "at all times accessible and subject to the use and enjoyment of all citizens of the State of California" Although the City does not "profit" from administering the beach at Big Corona —all revenue generated at the facility must be used for "recreation and park purposes within the City," according to the City's operating agreement with the State —it has a substantial interest in maintaining and enhancing the facilities there, as the beach park is a significant source of passive and active recreational activity for both residents of, and visitors to, the City. CdM State Beach Beachgoer Amenity Project June 4, 2003 Page 2 Public facilities at Corona del Mar (CdM) State Beach have been built, operated and maintained by the City of Newport Beach under agreement with the State of California, which expires in 2029. Beach facilities that were built in 1951, 1960, 1965 and 1970 have become antiquated and deteriorated in the hostile salt air environment to the extent that they should be removed and replaced. The facilities include buildings containing two concession stands, a "beach rental" storage stand, two men's and two women's restroom buildings. Concrete shade structures were also on the site, but were removed for safety reasons. Various paving and walkway areas are present, with lawn area, raised planters, and palm trees in place throughout the site. A picnic area is separate from the bulk of the "beachfront" facilities, adjacent to the base of the jetty at the northwest corner of the parking lot. Finally, "on- beach" amenities include approximately 30 concrete fire rings and 10 sets of beach volleyball standards. Approximately 800,000 – 1,000,000 users visited Corona del Mar State Beach in FY2001 -2002, according to the City's lifeguards who have kept estimates for a number of years. Revenue collected at the park consists of two sources — parking fees and concession revenue. In FY 01- 02, parking revenue generated $622,620, which was the second - highest income in the last decade ('99 -'00 had the highest, at $626,626). Concession revenue accounted for $87,633; therefore, the total revenue generated to the City from the park was $710,253. Project Scope & Description: Beginning in 1999, City leaders began a push to find funds to upgrade the facilities at the aging, but beautiful and very popular beach. In 1999, the Trustees Council of plaintiffs involved in the American Trader Oil Spill settlement assigned $476,000 to the nascent Corona del Mar State Beach improvement project. In 2001, the City received a one -time $479,000 Proposition 12 Bond Act local assistance grant from the State of California Parks & Recreation Department to replace the aging concession stands with new, more attractive and useful facilities more reflective of the Corona del Mar atmosphere and history. Specifically, the grant award called for a year -round facility that maximizes views of the Corona del Mar beach, the nearby Newport Jetty, and would take advantage of the nearly 350 days of unbroken sunlight at the beach. The project scope also included a call for the removal, redesign and new construction of shading infrastructure, placement of interpretive signage about the tidepools at "Little Corona," and a permanent lifeguard facility. These facilities met grant criteria; a one -time grant award was authorized by the State, and was paired with the 'American Trader funds. Upon initial detailed investigation of the facilities, it was determined that —in addition to the demolition and reconstruction of the existing concession and shade structures —the restroom facilities were in serious need of improvement. In fact, some roof elements of the dressing areas were removed for safety reasons, as chunks of concrete had the potential to fall and injure patrons. In October of 2002, an additional $365,535 in 'American Trader funds' and interest were redirected by the Trustees Council to the CdM State Beach improvement project, providing a total funding amount of $1,320,535. Therefore, the final scope of the project involves a total removal and reconstruction of the existing antiquated facilities along the beachfront, along with an update of the uses to reflect the requirements of the current beach -going resident and visitor park users. In conjunction with the architectural firm of Robinson, Jorgensen, Christopher Architects (RJC) —hired by the City as CdM State Beach Beachgoer Amenity Project June 4, 2003 Page 3 consulting architects and designers —a series of "design objectives" were established. They include: • Providing a safe beachgoing environment; • Improving the public safety /lifeguard presence at the beach; • Fostering environmental awareness of the tide pools and beach, while minimizing environmental damage; • Maintaining the natural aesthetic appeal of the beach, bluffs, and ocean view; • Minimizing the impact of new structures and landscape on existing views; • Sizing facilities appropriately for 'existing' level of beach use, not for expansion; • Designing structural roofs as "51h- sided" architecture; • Designing attractive, vandal proof, easily - maintainable facilities in the harsh salt/beach environment; and • Mitigating conflicts where possible between fire ring users, volleyball players, and sunbathers. Public Outreach: In response to those objectives, a public outreach program was formally established to solicit input from adjacent residents, Parks, Beaches and Recreation (PB &R) Commissioners, City Council members, and City staff who have a daily presence at the facility. Previously (in conjunction with the State Parks grant application process in 2001) a survey was mailed to approximately 1,000 households in Corona del Mar and placed on the City's website. 180 responses from the community were received — approximately 15% response, which is considered fairly strong. Information gathered from the survey was used to provide additional base line direction for the consultants and project team. The Parks, Beaches & Recreation Commission heard an initial presentation of project concepts in January of 2002 and were asked to provide initial direction in their role as "stand -in" for the larger community. On March 4'h of this year — following the hiring of RJC as project architects, the project team returned to the PB &R Commission to review three site plan alternatives prepared by the consultants, and were asked for their comments. A public workshop, with individual mailed notices sent to over 300 adjacent property owners, was held on March 1 o`h so that property owners and residents could also see close up what was being considered and could provide their recommendations. A similar presentation to the City Council was made on March 25'h during Study Session. After this series of meetings and public hearings, suggestions and recommendations were focused into one proposal, which was presented to a standing subcommittee of adjacent property owners — mainly residents of Breakers Drive —on May 13t. Following their recommendations, and those stemming from additional meetings with City Harbor Resources, General Services, and Fire departmental staff, the site plan and building concepts have been further defined into what is the subject of this report. Additionally, ongoing comments have been received via the project's web page on the City's website, where the PowerPoint presentations of all public hearings may be reviewed. • One side aspect of the project should be mentioned at this time to inform the Commission and Council. Although the "on sand" amenities —fire rings and volleyball courts —were not formally CdM State Beach Beachgoer Amenity Project June 4, 2003 Page 4 part of the project's scope, the project team presented a number of options to attempt to alleviate the tension between volleyball players, fire ring users, and adjacent residents who must bear the burden of smoke and soot throughout the year. The fire rings were the subject of much of the response from the survey, and of heated debate from residents at the March 10"' public workshop. Also, none of the alternative arrangements appear to be suitable to the organized volleyball constituency at the beach, who organized an e-mail effort to express their opinions. As the volleyball court locations shown on the three early alternative plans were not "to scale" and thus shouldn't have been relied on as particularly accurate; and since there is still much uncertainty as to what the California Coastal Commission will allow in terms of any possible reduction in the number of fire rings; and as design of the "on sand" facilities were not part of the consultant's scope of work but were taking up valuable resource hours that needed to be utilized elsewhere, the project team has decided —with the assistance and cooperation of Recreation & Sr. Services departmental staff (and others on City staff who play in the organized volleyball group at CdM State Beach) —to defer this effort to a later date and more suitable venue. Reasonably, this outreach effort will occur following the approval of a final hardscape design, and be led by staff from the Recreation & Sr. Services department, with assistance from both Community & Economic Development and General Services departments. Site Plan: Three buildings are proposed for the site: two 1,231 gross square foot restroom facilities, having both men's and women's fixtures (see Attachment f); and a 2,225 gross square foot joint -use concession, lifeguard/first aid, and marine life resources facility that is one -story with a small lifeguard observation room on a second level (see Attachment 2). The proposed site plan (see Attachment 3) indicates the proposed position of these three structures, which are proximate to the current location of the existing structures. The restroom buildings are spread out —with the concession/lifeguard facility between them —so that they have the ability to serve users from the entire park. Each of the two restroom facilities are fully4ixtured and ADA- compliant, and have 12 total water closets for women and four water closets and four urinals total for men, along with changing tables in each area. These buildings are proposed in such a way as to provide the maintenance and cleaning staff the ability to close half the building (men /women) for cleaning, while leaving the other half (men /women) open for use. Also, these buildings are located on site in such a way as to enhance visibility of the doorways from as many sides as possible, assisting with passive security. There are two rinsing showers outside each of these buildings, which will utilize sand traps to maintain adequate drainage. Likewise, the concession/lifeguard facility is more centrally - located than the existing structures, providing both the lifeguards and the concessionaire the opportunity to more easily view and serve the users. This facility design has the ability to provide suitable concession service for food service concessions, "beach rentals" (of body boards, umbrellas and similar equipment) and storage; marine life refuge educational as well as first aid, observation, light supervisory activities for the lifeguard service. Following discussion with adjacent residents, and after on -site is facility inspection and discussion between the consultants and lifeguards, the higher -level CdM State Beach Beachgoer Amenity Project June 4, 2003 Page 5 lifeguard observation room has been significantly scaled back in size, to a total of 75 square feet of floor area and just under 19 feet in total exterior height. This report indicates the existing and proposed "space lists " —i.e., what uses are allocated how much square footage on the site and what the net increase/decrease is proposed (see Attachment 4). A significant comparative statistic is located in the chart titled "Miscellaneous Comparisons" (see Attachment 5). The linear building frontage —the amount of 'building wall' a viewer sees from the ocean side or the Breakers Drive side —is almost reduced by half. In other words, the proposed building arrangement has greatly increased the ocean visibility for adjacent residents — particularly those whose houses are below the bluff —by situating the buildings perpendicular to the water. Finally, the existing 'softscape' areas adjacent to the beach — grass, trees, seating walls and sidewalks —will be reconfigured to allow for a more appealing user experience. A substantial increase in turf grass area is spread out across the length of the beachfront/pavement "strand" so users can feel more separation from each other and so that school children attending tide pool education can be more effectively (and safely) controlled. However, the actual length of paving /sidewalk is not substantially increased, though they will be widened to allow for more comfortable pedestrian circulation and more efficient cleaning by the City's existing rolling stock. Seating walls along the strand will allow additional 'non -sand' relaxation while protecting the turf • somewhat from blowing sand build -up. These seating walls accommodate a number of breaks, however, for visitors to easily walk to the sand and for emergency vehicle access. Further, a new sidewalk along the jetty —connecting the strand to the stairway leading to Ocean Boulevard —is proposed. Many of the current site's existing palm trees will be removed and relocated in new ways to accommodate the update in design. Phase II Alternatives: In a project of this nature at a facility where no significant improvements have been made for many years —there are usually additional elements that are deemed appropriate —even necessary—but are not critical to the project's success. The Corona del Mar State Beach improvement project is no exception; there are three. "Alternative 1" relates to the site parking lot. Portions of the lot will be demolished and rebuilt to accomplish the main elements of the project. However, to accommodate better internal traffic flow and parking accommodations (with little net change in total spaces) and to provide a more efficient entrance kiosk, it is recommended that additional parking lot improvements be added to the project's design program. As a 2`d additional element, there is a call to improve the existing picnic area at the northwest corner of the park site. Although the details have not yet been worked out in any substantive detail, the consulting architects have taken a first step in estimating sitework and landscaping descriptions in response to recommendations by City staff. "Alternative 3" concerns the final portion of new facilities recommended by the Fire Department for additional public safety presence at the park. They believe that, to increase efficiency and . timeliness in their duties, a facility large enough to store a lifeguard vehicle (truck) in an enclosed space is required. While initial alternatives suggested that space could be CdM State Beach Beachgoer Amenity Project June 4, 2003 Page 6 accommodated in the concession /lifeguard facility, that is no longer a particularly attractive option and the project team has not suggested a specific site, if one is to be provided at all. However, a possible option would be to construct a small, non - obtrusive structure near the northwest portion of the site, perhaps in conjunction with picnic area improvements. These three alternatives are meant to be viewed as separate and distinct phase or phases — and not as a part of the base scope of work —for which there is no available budget at the present time, and for which the City Council would have to locate and allocate additional funds in future year budgets. Although "alternatives 1 and 2" are indicated on the proposed site plan for purposes of clarity, "alternative 3" has not been, and none are part of the initial project scope. The PB &R Commission and City Council should review these alternatives, however, to understand and debate the entirety of the site - related project. Cost Estimates: As noted above, the City has approximately $1,320,535 allocated to the project at the present time, minus design, engineering, and other consulting services costs. However, the grand total for the base scope of work is estimated at approximately $1,725,352 (see Attachment 6). Additionally, Phase 11 Alternate 1 improvements are estimated at $189,938; Ph. II Alternate 2 improvements are (very preliminarily) estimated at $126,626; and Ph. II Alternate 3 . improvements are estimated at approximately $99,988 (see Attachment 7). Staff believes that the proposed base scope of work, as presented in this report, is a reasonable and well- considered project appropriate to the local community and the wider audience it serves. Additionally, the project team believes that Phase II Alternate 1 is an appropriate addition to the overall project, which should reasonably be constructed along with the Phase I (base scope of work) improvements. Therefore, the staff recommendation is that the total project be expanded to an approximate funding amount of $1,915,290. With an obvious differential in 'dollars -in -hand' and recommended project cost, there are effectively three directions that can be taken. The project scope may be scaled back to meet the available funding; the funding level may be raised to allow the project to go forward as recommended; or the project may be phased as necessary, to allow for additional funding to be located in future budget years or from alternative sources. Staff is asking for direction at this time from both the Commission and the City Council in this regard. Schedule: Following this hearing of the Parks, Beaches and Recreation Commission, the next step is a public hearing before the City Council on June 20. Anticipated beginning of construction is slated for September, 2004, with a likely opening day in March of 2005. Attachments: • Attachment 1: Proposed Restroom Facility Plan Attachment 2: Proposed Concession /Lifeguard /Marine Resources Plan 9 0 0 CdM State Beach Beachgoer Amenity Project June 4, 2003 Page 7 Attachment 3: Proposed CdM State Beach Site Plan Attachment 4: Space List Attachment 5: Miscellaneous Comparisons List Attachment 6: Conceptual Cost Estimate — Base Scope of Work Attachment 7: Conceptual Cost Estimates — Phase II Alternatives 1 -3 0 • r w a K a ml. 5 s a r U W U K a m r z w x� Uj w� mm wa r� r mZ Qw �a W W O U z� ox aU UQ • z op 0 z LU K z <W U, cc LU 0 Z :c LLI 3- � 0 2 � , ( ^{ � � \ = 4 r < - ©f § \k r /G - Q < � / () -S � > \f§ g)ƒ � � 0 cz u ca Qn 2 � , ( ^{ � � \ � \ a G # $2�2 r < - ©f c r /G - Q < � § \ / k k a 4 4 4 m \ _ / c ] � j \ � � } \ 7 \ \ I ) 8 ) 55 •j � � g \ A /3323§\ $o ui }© � 0 7 \ K \fb/ - — / > / @ ®% a 00 / 5 j A a/ § \k± U « f�ƒ � ) e Ife j \ }( � « \ N 7 \ K \fb/ - — / > / @ ®% a 00 / 5 « � e j \ N 5 a ® > © § \ 't C-4 k.o tn � m C # / & , § of ( np Q / \ § § to cd § 7 E j k 0 t c\ / G% r 2 d 5 Comm del Mar ATTACHMENT Conceptual Cost Estimate 6 0 Description Area/Quantity Unit Unit Cost Total Costs Demolition Demo Existing Concrete Planters 4,508 sf $1.50 $6,762 Demo Existing Lawn 12,664 sf $0.50 $6,332 Demo Existing Concrete Sidewalk 33,443 sf $1.10 $36,787 Demo Existing Buildings 4,044 sf $6.00 $24,264 subtotal $74,145 Buildings: Restroom Buildings (incl. Showers) 2,462 sf $100 $246,200 Lifeguard / Concessions Building 2,225 sf S85 $189,125 Permanent Shade Structures 1,000 sf $35 $35,000 subtotal $470,325 Sitework: Curb & Gutter 1,2201f $12.00 $14,640 Asphalt Repair 6,100 sf $2.00 $12,200 Soil Prep and Grading 51,015 sf $0.50 $25508 Compaction (at site) 30,328 sf $1.50 $45,492 Compaction (at buildings) 5,687 sf $1.50 $8531 New 4" concrete walk 22,678 sf $5.00 $113,390 New 4" enhanced paving 11,339 sf $6.50 $73,704 Concrete Seat Wall 750 If $100.00 $75,000 Utility Conncections is $10,000 subtotal $378,464 Landscape: New Palm Trees (mature) 10 ea $4500 $45,000 • Relocate Existing Palm Trees 32 ea $2,250 $72,000 Shrubs & Groundcover 15,000 sf $5.00 $75,000 Turf 30,328 sf $2.00 $60,656 Concrete Mow Strip 500 If $9.00 $4500 Irrigation 45,328 sf $1.50 $67,992 Landscape & Pathway Lighting Is $15,000 Drinking Fountains 4 ea $1,500 $6,000 Picnic Tables 8 ea $1,500 $12,000 Trash Cans 8 ea $800 $6,400 subtotal $364548 Allowances: Interpretive Signage is $25,000 Electrical Upgrade is $10,000 Lifeguard Communication Equip. Is $15,000 subtotal $50,000 Total Construction Costs total $1,337,482 General Contractor Fees: Bond 1% $13,375 General Conditions 9% $120,373 Overhead & Profit 9% $120,373 Contingency 15% $133,748 grand total $1,725,352 • June 03, 2003 • Comm del Mar Conceptual Cost Estimate Phase II, Alternate 1: Parking Lot Improvements Description Area/Quantity Unit Demolition: Demo Existing Buildings 200 sf Demo existing curbs 1,129 If Buildings: New Parking Attendant Building 200 sf Unit Cost $6.00 $1.25 subtotal $85 Total Costs $1,200 $1,411 $2,611 $17,000 Sitework Concrete curbs 2,258 if $8.00 $18,064 4" Concrete Walkways 1,176 sf $5.00 $5,880 New A.C. Paving 7,000 sf $2.00 $14,000 Patch /Repair Exist. Paving 1,5441s; $1.00 $1,544 New Seal Coat 30,881 sf $0.32 $9,882 New Striping 30,881 sf $0.07 $2,162 subtotal $33,468 Landscape: Parking Islands 963 sf $2.50 $2,408 Shrubs & Groundcover 5,643 sf $5.00 $28,217 Turf 2,822 sf $2.00 $5,643 Relocate Existing Palm Trees 15 ea $2,250 $33,750 Irrigation 9,428 sf $1.50 $14,142 subtotal $84,160 Allowances: • Entrance Lighting Is $5,000 Security Gates is $5,000 subtotal $10,000 Total Construction Costs total $147,238 General Contractor Fees: Bond 1% $1,472 General Conditions 9% $13,251 Overhead & Profit 9% $13,251 Contingency 15% $14,724 grand total $189,938 • June 03, 2003 ATTACHMENT 7 Corona del Mar Conceptual Cost Estimate Phase II, Alternate 2: Picnic Area Improvements 3,047 sf $5.00 • Description Area/Quantity Unit Unit Cost Total Costs Sitework Relocate Existing Palm Trees 15 ea $2,250 Soil Prep and Grading 9,990 sf $0.50 $4,995 Compaction (at site) 9,990 sf $1.50 $14,985 Concrete Retaining Walls 35 If $150.00 $5,250 4" Concrete Walkways 850 sf $5.00 $4,250 $3,000 Picnic Tables subtotal $4,250 Landscape Shrubs & Groundcover 3,047 sf $5.00 $15,233 Turf 6,093 sf $2.00 $12,187 Relocate Existing Palm Trees 15 ea $2,250 $33,750 Concrete Mow Strip 200 if $9.00 $1,800 Irrigation 6,093 sf $1.50 $9,140 Landscape & Pathway Lighting is $1.50 $5,000 Drinking Fountains 2 ea $1,500 $3,000 Picnic Tables 6 ea $1,500 $9,000 Trash Cans 6 ea $800 $4,800 Barbeque Grills 6 ea $800 $4,800 Coal Recepticals 2 ea $800 $1,600 subtotal $93,910 Total Construction Costs total $98,160 General Contractor Fees: Bond 1% $982 General Conditions 9% $8,834 • Overhead & Profit 9% $8,834 Contingency 15% $9,816 grand total $126,626 Phase II, Alternate 3: Lifeguard Vehicle Storage Description Area/Quantity Unit Unit Cost Total Costs Demolition: Demo Existing A.C. Paving 1,295 sf $1.00 $1,295 Buildings: Lifeguard Vehicle Storage Building 695 sf $85 $59,075 Sitework: Asphalt Repair 925 sf $200 $1,850 Soil Prep and Grading 695 sf $0.50 $348 Compaction (at buildings) 695 sf $1.50 $1,043 Utility Cormcections Is $10,000 subtotal $13,240 Landscape: Shrubs & Groundcover • Irrigation 600 sf $5.00 $3,000 600 sf $1.50 $900 subtotal $3,900 2 June 03, 2003 Comm del Mar Conceptual Cost Estimate Total Construction Costs total $77,510 • General Contractor Fees: Bond 1% $775 General Conditions 9% $6,976 Overhead & Profit 9% $6,976 Contingency 15% $7,751 grand total $99,988 CJ • June 03, 2003 E Demolition Corona del Mar State Beach BeachgoeT Amenity Improvements Project Conceptual Cost Estimate Description Area/Quantity Unit Unit Cost Total Costs Demo Existing Concrete Planters 4,508 sf $1.50 $6,762 Demo Existing Lawn 12,664 sf $0.50 $6,332 Demo Existing Concrete Sidewalk 33,443 sf $1.10 $36,787 Demo Existing Buildings 4,044 sf $6.00 $24,264 subtotal $74,145 Buildings: Restroom Buildings (incl. Showers) 2,462 sf $100 $246,200 Lifeguard / Concessions Building 2,225 sf $85 $189,125 Permanent Shade Structures 1,000 sf $35 $35,000 subtotal $470,325 Sitmork: Curb & Gutter 1,220 if $12.00 $14,640 Asphalt Repair 6,100 sf $2.00 $12,200 Soil Prep and Grading 51,015 sf $0.50 $25,508 Compaction (at site) 30,328 sf $1.50 $45,492 Compaction (at buildings) 5,687 sf $1.50 $8,531 New 4" concrete walk 22,678 sf $5.00 $113,390 New 4" enhanced paving 11,339 sf $6.50 $73,704 Concrete Seat Wall 750 If $100.00 $75,000 Utility Conncections is $10,000 subtotal $378,464 Landscape: New Palm Trees (mature) 10 ea $4,500 $45,000 Relocate Existing Palm Trees 32 ea $2,250 $72,000 Shrubs & Groundcover 15,000 sf $5.00 $75,000 Turf 30,328 sf $2.00 $60,656 Concrete Mow Strip 500 if $9.00 $4,500 Irrigation 45,328 sf $1.50 $67,992 Landscape & Pathway Lighting is $15,000 Drinking Fountains 4 ea $1,500 $6,000 Picnic Tables 8 ea $1,500 $12,000 Trash Cans 8 ea $800 $6,400 subtotal $364,548 Allowances: Interpretive Signage is $25,000 Electrical Upgrade Is $10,000 Lifeguard Communication Equip. is $15,000 subtotal $50,000 Total Construction Costs total $1,337,482 General Contractor Fees: Bond 1 % $13,375 General Conditions 9% $120,373 Overhead & Profit 9% $120,373 Contingency 15% $200,622 Project Management 15% $200,622 grand total $1,992,848 CJ June 04, 2003 Comm del Mar State Beach Beachgoer Amenity Improvements Project Conceptual Cost Estimate • Phase II, Alternate 1: Parking Lot Improvements Description Area/Quantity Unit Unit Cost Total Costs Demolition: Demo Existing Buildings 200 sf $6.00 $1,200 Demo existing curbs 1,129 if $1.25 $1,411 subtotal $2,611 Buildings: New Parking Attendant Building 200 sf $85 $17,000 Sitmork Concrete curbs 2,258 if $8.00 $18,064 4" Concrete Walkways 1,176 sf $5.00 $5,880 New A.C. Paving 7,000 sf $2.00 $14,000 Patch/ Repair Exist. Paving 1,544 is $1.00 $1,544 New Seal Coat 30,881 sf $0.32 $9,882 New Striping 30,881 sf $0.07 $2,162 subtotal $33,468 Landscape: Parking Islands 963 sf $2.50 $2,408 Shrubs & Groundcover 5,643 sf $5.00 $28,217 Turf 2,822 sf $2.00 $5,643 Relocate Existing Palm Trees 15 ea $2,250 $33,750 Irrigation 9,428 sf $1.50 $14,142 subtotal $84,160 Allowances: • Entrance Lighting Is $5,000 Security Gates is $5,000 subtotal $10,000 Total Construction Costs total $147,238 General Contractor Fees: Bond 1 % $1,472 General Conditions 9% $13,251 Overhead & Profit 9% $13,251 Contingency 15% $22,086 Project Management 15% $22,086 grand total $219,385 Ll June 04, 2003 Corona del Mar State Beach Beachgoer Amenity Improvements Project Conceptual Cost Estimate • Phase II, Alternate 2: Picnic Area Improvements Description AreWQuantity Unit Unit Cost Total Costs Sitmork: Soil Prep and Grading 9,990 sf $0.50 $4,995 Compaction (at site) 9,990 sf $1.50 $14,985 Concrete Retaining Walls 35 If $150.00 $5,250 4" Concrete Walkways 850 sf $5.00 $4,250 subtotal $4,250 Landscape: Shrubs & Groundcover 3,047 sf $5.00 $15,233 Turf 6,093 sf $2.00 $12,187 Relocate Existing Palm Trees 15 ea $2,250 $33,750 Concrete Mow Strip 200 if $9.00 $1,800 Irrigation 6,093 sf $1.50 $9,140 landscape & Pathway Lighting is $5,000 Drinking Fountains 2 ea $1,500 $3,000 Picnic Tables 6 ea $1,500 $9,000 Trash Cans 6 ea $800 $4,800 Barbeque Grills 6 ea $800 $4,800 Coal Recepticals 2 ea $800 $1,600 subtotal $93,910 Total Construction Costs total $98,160 General Contractor Fees: • Bond 1% $982 General Conditions 9% $8,834 Overhead & Profit 9% $8,834 Contingency 15% $14,724 Project Management 15% $14,724 grand total $146,258 • June 04, 2003 • r1 LJ • Corona del Mar State Beach Beachgoer Amenity Improvements Project Conceptual Cost Estimate Phase II, Alternate 3: Lifeguard Vehicle Storage Description Area /Quantity Unit Unit Cost Total Costs Demolition: Demo Existing A.C. Paving 1,295 sf $1.00 $1,295 Buildings: Lifeguard Vehicle Storage Building 695 sf $85 $59,075 Sitmork Asphalt Repair 925 sf $2.00 $1,850 Soil Prep and Grading 695 sf $0.50 $348 Compaction (at buildings) 695 sf $1.50 $1,043 _Utility Connections is $10,000 subtotal $13,240 Landscape: Shrubs & Groundcover 600 sf $5.00 $3,000 Irrigation 600 sf $1.50 $900 subtotal $3,900 Total Construction Costs General Contractor Fees: Bond General Conditions Overhead & Profit Contingency Project Management total $77,510 1% $775 9% $6,976 9% $6,976 15% $11,627 15% $11,627 grand total $103,863 June 04, 2003 � / I � I I j I % F { M m � I I O y a Z ZN W a 0 m Z, J$ a 0'1 LL F i U' w'1 O K a ml Z11 w I Uw 1O w� ma H } NZ w. 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' i PB &R Commission Agenda Item No. Y June 4, 2003 TO: FROM Parks, Beaches and Recreation Commission General Services Director SUBJECT: Marina Park Walkway Gates/Fences Informational Report Only History Staff received a request from the Park, Beaches, and Recreation Commission at the May 6, 2003 Commission meeting to provide an inventory of existing gates that are presently located along the public sidewalk adjacent to Marina Park trailer court leading to the Bay. The attached photos show an example of one of the 3 -foot gates. There are 10 such gates leading to the Bay from the public sidewalk. Two larger gates, that were located at each end of the public sidewalk at the trailer court, were removed this past April to provide better access for the public. No complaints have been received regarding the gate removals. Discussion Staff has researched the history of the installation of the gates and found that there are no agreements between the City and the residents of Marina Park. The Commission can direct staff to remove the gates and staff can complete the work or the Commission can direct staff to prepare a recommendation for gate removal for a future meeting with notification of the public. Very respectfully, David E. Niederhaus Attachments: Photos Map • is MARINA PARK WALKWAY GATES/FENCES Gate off West End Gate off East End F_ -I LA • • < .a•'i ..s � A'.. � a o ,1 � .l 7rSilta�ltia�..w t, :,WY -.� :. f x°•1.1 'R ♦ill �' ... -- ...e_^i....e •e•Y Gate to Bay — Gate to Bay • 6� 2 (boa yc'c, `� % ti N M a m fll 0 m` 0 t 0 0 OO blA m m N10i ; J s4I q,%46��'S V �a °- •. v*3AyaI4 blA 0 3/ Ott ts �e oo a v ivi y N1Z1 'Y- 37IN V' p 0 d VIN 14 j, VIA t Q V1A Jar, OOZ H A04aV a01 V1A a ¢ `� o �� OO ZI4'. 6f4 2 T �m J bNjf VIA 0 , V1A Rr J� 1S H1bI CO Z�yOHJj 00' VIA p f4 Q0 3aAy1*41 VIA i is ' F115 T Off W� A. Hl9i CC f u Q •��pSY W V In ��a� -o P 1S! H18I ad . a ' �DTa I ? y IS js i x r a a 1S IS7 b��rs THE pRC, 01> wv QR� 6� 2 (boa yc'c, `� % ti N M a m fll 0 m` 0 t 0 0 OO • m ZE Lj. X7.`1. PB &R Commission Agenda Item No. June 4, 2003 TO: FROM: Parks, Beaches and Recreation Commission General Services Director SUBJECT: Reforestation Request Recommendation To approve a reforestation request for the Balboa Peninsula Point Association History The Balboa Peninsula Point Association (BPPA) has been working in partnership with the City since early 1999 in improving the appearance of the streetscape along • East Balboa Boulevard, from A Street to Channel Road. The City maintains the parkway street trees in this area, which are predominantly Ficus and Queen Palm trees. Significant changes occurred with the planting of a large number of Queen Palms between A and G Streets including the median at G Street. Many of the Queen Palms were donated by a BPPA resident. The BPPA pays for landscape maintenance and irrigation of the parkways between A and B Streets as part of this beautification program. The City trims all the street trees as part of the ongoing Citywide tree - trimming program. Discussion The BPPA in the past year has been gathering interest in replacing non - conforming street trees to enhance the Boulevard per their letter dated May 15, 2003. The designated street tree on East Balboa Boulevard is the Queen Palm from A Street to Channel Road. The applicant has requested that three parkway street trees be removed under the Reforestation guidelines of the G -1 Policy. The locations are 1111, 1225, and 1301 • East Balboa Boulevard. The applicant has attached all correspondence and BPPA Board actions relative to the tree removals. • The applicant has also provided attached signatures from the property owners at the above addresses that will be immediately be affected by the removals. The City will continue in the partnership program by funding the tree removals and the BPPA will pay for the cost of three, 36" boxed replacement Queen Palms. Staff has attached Tree Inspection Reports, Tree Appraisals, and photographs related to the request. Staff is forwarding the reforestation request to the Parks, Beaches and Recreation Commission for consideration. The President of the BPPA has received a copy of this report and a notice of the June 4 Commission Meeting. Very respectfully, • David E. Niederhaus Attachments: Tree Removal Request Application Tree Inspections and Tree Appraisal Reports Photos Map n U • BALBOA PENINSULA POINT ASSN., INC. P. O. BOX 826, BALBOA, CA 92661 15 May 2003 Mr. David E. Niederhaus General Services Director 3300 Newport Blvd. Newport Beach, CA 92658 Subject: E. Balboa Blvd. Reforestation Request Dear Mr. Niederhaus: The Balboa Peninsula Point Association (BPPA) is the legally established community association representing residents on the Balboa Peninsula from Main Street • to Jetty Park. Since early 1999 we have worked in partnership with the city of Newport Beach to beautify the entrance to our community along E. Balboa Blvd. between A and G Streets and have been instrumental in the planting of 100 Queen Palms in that area. In addition, BPPA currently pays for the landscape maintenance of the parkways along Balboa Blvd. between A and G Street and the watering of the parkways between A and B Streets. In the past year BPPA has been advocating a continuing partnership with the city of Newport Beach to accomplish reforestation of three (3) trees on E. Balboa Blvd. which do not conform to the designated tree species in that area. These are: (1) Canary Island Palm (I I I I E. Balboa Blvd.,); (2) Mexican Fan Palm (1225 E. Balboa Blvd.); (3) Dragon Tree (1303 E. Balboa Blvd.). Our reforestation plans were presented to you and acknowledged in your letter to then BPPA President, Gus Chabre, on September 4, 2002 (attachment 1). In accordance with city policy G -1 (Retention or Removal of City Trees), we have officially notified the members of BPPA having their residential views affected by this proposal by announcement of our intentions in the September 2002 issue of our association newsletter, THE POINTER (attachment 2). After this announcement, an open discussion at the October 2002 BPPA Board Meeting resulted in a resolution (attachment 3) to petition the city to perform the aforementioned reforestation with cost sharing by BPPA. Finally, we have obtained signed agreements (attachment 4) supporting the reforestation by specific property owners affected. r� U • -Page 2 of 2- BPPA Board believes that it has complied with the requirements of paragraph B, pages 4 -5 of the G -1 policy and requests that you proceed with the remaining procedural steps needed to accomplish the requested reforestation. We will support your recommendation to the city PB&R Committee and any other administrative steps required. Marcelino G. Lomeli, Park and Tree Maintenance Superintendent, has been particularly helpful in guiding us through this process, and we thank him and you for your efforts to help us continue to make Peninsula Point a more beautiful place to live and to visit. Together, we have invested a considerable amount of effort in this request and a variety of other Peninsula Point beautification efforts, which you have implemented with us. We are anxious to maintain the momentum of these partnership activities. Please proceed with the necessary administrative steps to get this reforestation project completed expeditiously. Sincerely, , �,�J e(1r " — • Kenneth S. Drellishak. Ph.D. BPPA President KSD /pd CC: Marcelino G. Lomeli — w /attachments Tod W. Ridgeway - w/o attachments Attachments — (4) 0 I P.O. BOX 826, BALBOA, CALIFORNIA 92661 March 21, 2003 Mr. David E. Niederhaus, Director General Services Department City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 Subject: Balboa Boulevard Reforestation Project Reference: I) 2/17/03 Letter — Chabre to Niederhaus — Same Subject 2) 2/21/03 Letter — Niederhaus to Chabre — Same Subject 3) 2/21/03 Telecom — Niederhaus to Chabre — Same Subject Dear Mr. Niederhaus, As I stated in our telephone conversation of 2/21/03, I disagree with your staff determination that the request contained in my letter of 2/17/03 does not meet the City Council Policy G -1 • (Retention or Removal of City Trees). I believe the Balboa Peninsula Point Association (BPPA) has complied with the requirements of GI based on the following facts: A) Per G -I, `B. Residential communities, neighborhoods - - - - -- must submit a petition . signed by a minimum of 60% of the property owners within the area defined by the reforestation." As you are aware, the reforestation of Balboa Boulevard between "A" and "G" Streets, started four years ago as a joint City / BPPA effort. Prior to the start of the project, BPPA obtained more than 60% approval from the home owners within the reforestation boundaries. (See enclosed petitions) B) As stated in my letter of 2/17/03, the subject project started four years ago will be completed with the removal and planting of 36 inch box Queen Palms in front of three properties. C) BPPA is the legally established community association representing the homeowners within the reforestation project. BPPA gave notice to the homeowners within the district, through the associations' monthly news letter, that the reforestation of Balboa Boulevard would continue with the planting of Queen Palms in front of the addresses contained in my 2/17/03 letter. The continuation of the reforestation project was placed on the October 2002 BPPA Board agenda to obtain authorization which was received at that meeting. (See enclosed September 2002 Peninsula Point Pointer) D) The three property owners associated with this final phase of the project have agreed 40 to care and water the replacement trees in accordance with the G -I Policy. • Based on the above facts, I am requesting that you obtain the approval of the Parks, Beaches and Recreation Commission to complete the subject reforestation project begun by the City and BPPA four years ago. If you require further assistance from BPPA, please do not hesitate in contacting me. Very truly yours, '�"* ae�'� Gus Chabre, President cc: Kay Mortenson, BPPA Director - w/o enclosure Marcelino G. Lomeli, City of Newport Beach — w/o enclosure Tod Ridgeway, Council Person — w/o enclosure Enclosure: Petitions September 2002 Pointer • • �EwPOar 1118t�t [t�ppN September 4. 2002 Mr. Gus Chabre, President Balboa Peninsula Point Association Post Office Box 826 Balboa, CA 92661 Dear Mr. Chabre, This letter is in response to your correspondence dated August 28, 2002 regarding the streetscape of Balboa Boulevard. The Balboa Peninsula Point Association (BPPA) has been in partnership with the City over the past several years for the beautification of the Boulevard. Ms. Kay Mortenson, of the BPPA, discussed the removal and replanting criteria for the three City parkway Mstreet trees with Marcelino Lometi, Park and Tree Superintendent. It was determined that the trees can be considered for Reforestation. This process is outlined in the attached City Council Policy G -I (Retention or Removal of City Trees). The request must be approved by the Parks, Beaches and Recreation Commission. The total cost for the tree removals and box tree replacements is $3,100. To continue the Partnership, the City could remove the trees at no cost to the Association. The Association will be responsible for $2,100 for the cost of the 36" box tree replacements. Please review the policy and contact Mr. Lomeli at (949) 644 -3069 to discuss the details of this matter. Sincerely, David E. Niederhaus, Director General Services Department DEN/MGUti Attachment -rA�FfArl�tT�- C V, 8 O; 4 i0 � ��. �R •� VV 7• � w�", ,TO• p q a gig a JIMI ill Sol -a �• is � �.� �� �• g� ���.�.9 .9�� lima Is wooifl �C �C.0 r AnjI fill 1 ,.9*d "O"n03 N El I Ig !if w Pas. a Fourth Of July Parade a 8Zjj -- 6gHU�3 w o l n00 b C7 �4 a ^ S Q 0 HE JV bO ��a E f tax- Gn lam 11 x� Ll a I A I � i a -S if -I ds 0 aa� M lie will, I,:, : IN z aftd 3 - 348..1 laaopum CIA U 1z I� s it 6 �A u ~ J g Y " d ° �Y8 Q s •� � in g � r Q ilk e f � fff W w d v •� � s S Ojai I I ]I V A Y S s gu �g b a� g i 'PAJU W011gH I esloN 1jodaTV I iunaoj inBP6PQ80 0 0 Balboa Peninsula Point Association Meeting Agenda - - - -- November 14, 2002 Call to Order and Sign -in Approval of October 10. 2002 Minutes President's Message Gus Chabre 1. Newport Beach Public Library Balboa Branch Library 2. Orange County Sanitation District A Street Pump Station 3. Proud To Be An American Day Newport Elementary School - 11/25/02 8:30 a.m. — 9:30 am. Vice- President Ken Drelishak Undergrounding - Ocean Front Treasurer's Report Sheri Blessing Membership Report Elaine Linhoff Ramp and Beach Ralph Linhoff Hospitality and Events Gus Chabre Publications Christine Shively Liaison Airport Dan GiGland City Council Virginia Herberts Parks Beaches and Rec. Kay Mortenson Reforestation / Balboa Blvd Planning Police and Traffic Old Business New Business Adjournment ceNeat Meeting —January 9, 2003 Mick Bacich Larry Lerner BALBOA PENINSULA POINT ASSOCIATION Minutes of October 10, 2002 Board Meeting Call to Order: The meeting was called to order at 7:13 PM. Board Members Absent: Pam Bacich, Sheri Blessing, Larry Lerner, Christine Shively, Toni Taylor. Approval of Minutes: Wording under Parks, Beaches, and Recreation should be corrected to say "Kay Mortenson recommended" instead of "approved" Dan Gilliland moved and Ken Drellishak seconded the motion to approve the amended minutes of Sept. 12, 2002. President's Message: Ken Drellishak spoke since Gus has been gone for awhile. The main item of interest to us right now is the issue of under - grounding utilities on East Ocean and Oceanfront from "G" Street to Channel Road. Dayna Petit has done a lot already and sent letters to residents about the $6,000 estimated cost to residents. She told Ken there's nothing the BPPA really needs to do at this time. A formal letter was sent to the affected residents on Sept. 27 and there is a public hearing on Nov. 12 at 7:00 PM. Gus said it's really important for residents to send back the forms about whether they are interested or not. Virginia Herberts said there was a contract accepted to replace the water main in the alley between East Ocean and Oceanfront in the spring of 2003, but there are confusing reports about whether the water main will be done even if utility under - grounding is not voted in. It was decided that the BPPA shouldn't get involved but Ken or Lary will try to recruit block captains in the area and tally votes after residents are really informed about actual costs. The City Council vote to be taken on Nov. 12 will depend on what the resident's responses say. A good selling point for this issue is that we will get a lot of water improvements and a new alley if the under - grounding gets done. Treasurer's Report: Gus Chabre reported for Sheri Blessing that our current balance is $14,756.64 which includes our Ramp Reserve and we have $525.00 waiting to be deposited. All bills have been paid and there are no large expenditures anticipated at this time. Elaine Linhoff needs Membership supplies and Ken Drellishak recommended we look at the budget more carefully neat time. The treasurer's report was read and accepted. Membership: Elaine Linhoff reported that we now have 515 members and got one new one last week. The Pointer is late due to needing to be camera -ready and will come out nett week. Mary Meermans is helping with this. Publications: Gus said that the idea of sponsorships in the roster to help with roster costs 40 sponsors to be addressed again since there was no quorum last time. Virginia feels that sponsors would use our addresses for their own purposes even if they agree not to and phone numbers could become available to too many people. It was suggested that ads be A-1 F*a1&r 3 available for members only and possibly only business card type ads. Elaine feels that since we raised dues and spent a lot of money on beach and beautification projects, we should handle this legitimate expense ourselves and not ask downtown merchants who already make so many other donations. Beach and Ramp: Ralph Linhoff said everything is fine there and Oct. 22 will PROBABLY be the last Tuesday night barbeque for this season. Crowds are down lately and next week's turnout will determine how much longer to keep going. Hospitality: Gus said that Toni Taylor's husband retired suddenly and they are selling their house and going to Europe for 34 months and then South America for 3 -4 months. This position is open now and Gus will put a `volunteer needed" note in the Pointer. No events are planned until the Easter Egg Hunt, so we have time to find someone. Paerkne —7p—. r i S�gave very detailed notes about the 4a` of July parade to Ralph Bernard and he can pass them on to a new Hospitality chairperson. Airport: Dan Gilliland reported that lobbying in Washington, D.C. for the JWA Settlement Agreement has gone rather well and negotiations with the airlines regarding allocation of additional flights have been smooth so far. Dan also showed a color chart of dense, concentrated air traffic patterns at different elevations which go over our area every . day. Kay Mortenson said that if we want better distribution of flights we need to call and complain so the calls will show up in quarterly reports. Noise Abatement Reports show that we're not unhappy since there are only a couple calls a month and they are from the same person. Gus reported an incident involving a corporate jet and was told they would be ticketed for their infraction. Geoff Davis pointed out that bad air particles accumulating at higher elevations (i.e. 10,000 feet) are affecting global warming. Kay mentioned that when Newport Heights and Eastbluff were upset about whose neighborhood the flights should go over, we had no speakers at the meetings to stand up for our area, so we ended up with more than our share. Gus asked Dan to outline for residents in the Pointer exactly where we're at with everything. Gus feels our 515 members could be a large voice if we choose to speak up about our concerns. City Council: Virginia Herberts reported that the contract for Phase II of the Village Beautification project was awarded to Hillcrest Contracting company in the amount of $2,840,899.00. Lithocrete will not be used on Main Street due to cost constraints and cracking that is already happening near the pier. Court proceedings regarding the ficus trees say we can't even remove the remaining stumps and it is not feasible to replant the two ficus trees that are left. Dave Neiderhaus wants Queen Palms on Main Street but everybody else wants to stay with the Coral Gums which are planted in 36" boxes right now. Larger size box trees aren't available and our planters need 36" boxes. The Coral • Gums should be put in around March of 2003. Parks, Beaches, and Recreation: Kay Mortenson discussed the one -of -a -kind "misfit" A d I A-CH M-V--KT trees on Balboa Blvd. that are slated for reforestation. Tod Ridgeway; has said the City E would pay $2,100 to take out the trees and replace them with 36" Queen Palms if we would pay the remaining $1,000. Kay said three out of the four cases involved are ready to proceed, but one parts' needs more time to decide what they want to do. Kay said we could put the fourth Queen Palm in another location if these residents don't want it. Gus said we.need toeack up the commitment we made to Tod Ridgeway, so Ken Drellishak moved that we allot $1,000 in our budget for the four trees. Dan Gilliland amended the motion to say we should stay with the original four trees discussed and not move on to a different loc dofiftay will get the residents signed up and get the plan moving• Virginia Herberts said that Dave Neiderhaus has agreed to bring down some boxed Christmas trees for Main. Street and then take them away, later. Planning: Mick Bacich reported that items on the case log are left over from before. The coffee house near the library has been okayed to have a few tables out front and a lot line has been ad}usted at 1318 East Balboa to allow for the merging of two lots. A house at 1724 Oceanfront has been approved for a third floor addition. There will be # Public Hearing on Oct. 17 regarding planning for Balboa Village. Poliee and Traffic: , No report from Lary Leiner. The policeknow we are concerned about 7 :00 AM speeding problems but that is their shift change time. Gus will call Larry and see if we can't get someone down here at least on a couple mornings to check it out. Mick and Ken said there are speeders around on Balboa Blvd. and East Ocean almost any time. Old Busiaess: None. New Business: None. Neat Meeting; The next BPPA Board Meeting is scheduled for Thursday, Nov. 14, 2002 at 7:00 PM. The meeting was adjourned at 8 :28 PM. These minutes prepared and submitted by Nancy Cumming, Secretary. i TREE INSPECTION REPORT Applicant Name: Chris Brigandi Applicant(s) Address: 1111 East Ocean Blvd. Location of Tree(s): 1111 East Ocean Blvd. Phone Number: 640 -3636 Request: Balboa Peninsula Point Association (BPPA) on behalf of Mr. Brigandi has requested removal of the existing parkway tree and replant with a Queen Palm per reforestation guidelines. Botanical Name: Phoenix canariensis Common Name: Canary Island Date Palm Designated Street Tree: Arecastrum romanzoffianum (Queen Palm) Estimated Value of Trees: $6,370 Damage: N/A Parkway: Concrete Brick Turf Other Comments: The applicant has requested that three parkway street trees be removed under the Reforestation guidelines of the G -1 Policy. The locations are 1111, 1225, and 1301 East Balboa Boulevard. The applicant has also provided attached signatures from the property owners at the above addresses that will be immediately affected by the removals. The City will continue in the partnership program by funding the tree removals and the BPPA will pay for the cost of 3, 36" boxed replacement Queen Palms. Inspected by: Date: May 22, 2003 it Conway Recommendation: Staff is requesting the Parks, Beaches and Recreation Commission to nsi r the approval of this request. . Reviewed by: Date: May 22, 2003 arcelino G. Lomeli 0 • TREE INSPECTION REPORT Applicant Name: Syd Balalis Applicant(s) Address: 1225 East Ocean Blvd. Location of Tree(s): 1225 East Ocean Blvd. Phone Number: 673 -9205 Request: Balboa Peninsula Point Association (BPPA) on behalf of Mr. Balalis has requested removal of the existing parkway tree and replant with a Queen Palm per reforestation guidelines. Botanical Name: Washington Robusta Common Name: Mexican Fan Palm Designated Street Tree: Arecastrum romanzoffianum (Queen Palm) Estimated Value of Trees: $1,200 Damage: N/A Parkway: Concrete Brick Turf Other Comments: The applicant has requested that three parkway street trees be removed under the Reforestation guidelines of the G -1 Policy. The locations are 1111, 1225, and 1301 East Balboa Boulevard. The applicant has also provided attached signatures from the property owners at the above addresses that will be immediately affected by the removals. The City will continue in the partnership program by funding the tree removals and the BPPA will pay for the cost of 3, 36" boxed replacement Queen Palms. Inspected by: Date: May 22, 2003 Jour"-Conway r Recommendation: Staff is requesting the Parks, Beaches Commission to c nsider the approval of this request. JA Reviewed by: Date: May 22, 2003 Marcelino G. eli and Recreation U n l� TREE INSPECTION REPORT Applicant Name: Darryl Frisbie Applicant(s) Address: 1301 East Ocean Blvd. Location of Tree(s): 1301 East Ocean Blvd. Phone Number: 673 -1083 Request: Balboa Peninsula Point Association (BPPA) on behalf of Mr. Frisbie has requested removal of the existing parkway tree and replant with a Queen Palm per reforestation guidelines. Botanical Name: Common Name: Dracaena drago Dragon Tree Designated Street Tree: Arecastrum romanzoffianum (Queen Palm) Estimated Value of Trees: $240.64 Damage: N/A Parkway: Concrete Brick Turf Other Comments: The applicant has requested that three parkway street trees be removed under the Reforestation guidelines of the G -1 Policy. The locations are 1111, 1225, and 1301 East Balboa Boulevard. The applicant has also provided attached signatures from the property owners at the above addresses that will be immediately affected by the removals. The City will continue in the partnership program by funding the tree removals and the BPPA will pay for the cost of 3, 36" boxed replacement Queen Palms. Inspected by: Date: May 22, 2003 Jo Conway Recommendation: Staff is requesting the Parks, Beaches and Recreation Commission to dbnsider the approval of this request. Reviewed by: Date: Marcelino . Lomeli May 22, 2003 0 0 0 0 � � 0 � � \ � / {{ /( \ no - // ®\ ) ) 2m j -n4 !!7 cc \ \ \ � (e \ (� � )§ 22 G \ [§ ) &) ( 0 � � 0 � � \ � / FROM': FAX NO. 9496753152 May f4 03 12%44P FROM My. NO. ?40675315 TO: David Nkderhaus, Director of Grnaal Service- CJ FROM: Ken Dmlfishak , PM& Balboa Peninsula Poet Asset. SUBJECT: R I)testatton Petition for E. Balboa Blvd. duce sites DATE; May 10. 2D03 Ma W. 14 2W3 PETITION FOR EAST SALBOA BLVD. REFORESTATION . 1, the undersiv", request that the Balboa Pemtm,la Poin: Asme. ( BFPA) enter mto agreement on my behalf with the City of Newport Beach for the purpose of reforestation of Eau Balboa Blvd. parkway at -%! 1 / E. SAL AoA BisJ�t°prsey address). The mforeautioa of this sits will involve the removal of the existing tree and reprMiag with At 36" box Queen PMm according to the "uiremnnts ofthe Newport Beach GI POLICY, I understand that the costs will be paid by the BPPA and the Chy and than no torts will be awes 1 Stg=tn* propertyovena Date CH2i5 iRlfir IRNDI CHRIS 9RJCpA 01 Il II .F, oCEl4YU 18 1. ✓a. OFFIG&: 9rf9• 6yo• 3�3G CF,L4-- ?4/?- 63a. f81f 11 TO: David Niederhaus, Director of General Services FROM: Ken Drellishak , Pres. Balboa Peninsula Point Assoc. SUBJECT: Reforestation Petition for E. Balboa Blvd. three sites DATE; May 10, 2003 PETITION FOR EAST BALBOA BLVD. REFORESTATION I, the undersigned, request that the Balboa Peninsula Point Assoc. ( BPPA) enter into agreement on my behalf with the City of Newport Beach for the purpose of reforestation of East Balboa Blvd. parkway at ------ - - - - -- ------------ -- - - - - -- (property address). 129 5'- F Rl." B-VJD . The reforestation of this site will involve the removal of the existing tree and replanting with a 36" box Queen Palm according to the requirements of the Newport Beach G -I POLICY. I understand that the costs will be paid by the BPPA and the City and that no costs will be assessed to me. Signature, property owner -- - - - - -5 Y - - - -BA k rl J. I s _ -- - - - -- I011 - aaUISI �J9N. /b - • 03 ------ - - - - -- -- - -- - - - - - ------------- Date Signature Date f �a5 F• F3R1ga(4- e>`vD. Address ��3 •9aos Phone 0 h:TAfM)i�,A-r + TO: David Niederhaus, Director of General Services FROM: Ken Drell ishak , Pres. Balboa Peninsula Point Assoc. SUBJECT: Reforestation Petition for E. Balboa Blvd. three sites DATE; May 10, 2003 PETITION FOR EAST BALBOA BLVD. REFORESTATION I, the undersigned, request that the Balboa Peninsula Point Assoc. ( BPPA) enter into agreement on my behalf with the City of Newport Beach for the purpose of reforestation of East Balboa Blvd. parkway at ----------------------------- - - - - -- (property address). / 30/ .P. MA Ba R 6.t vb - The reforestation of this site will involve the removal of the existing tree and replanting with a 36" box Queen Palm according to the requirements of the Newport Beach G -1 POLICY. I understand that the costs will be paid by the BPPA and the City and that no costs will be • assessed to me. bARR7j- Fkts6iR- -- - -- 62 - - - - -- ------------------------------------------------------------ Signature, property owner Date Printed Name Signature Date ------------------------ Address Phone • i i �' ��. 'I+, I I t •r 'fL ±i i i �. J� �'���• 0 'C'0 N N UU rn rn rnrn NN rnrn QQ UU tz U U t0 t0 N O 0 0 O O 3 3 m m zz `mm 0 0 as DED WW I M� 00 J J CO CO 0 0 O O as mm WW • o: 0Pem id • June 4, 2003 TO: Parks, Beaches, and Recreation Commission FROM: Public Works Department SUBJECT: REQUEST FOR A LOT LINE ADJUSTMENT ENCROACHING WITHIN THE PUBLIC PARK ADJACENT TO NEWPORT HILLS COMMUNITY ASSOCIATION CLUBHOUSE AT 1900 PORT CARLOW PLACE OWNER: NEWPORT HILLS COMMUNITY ASSOCIATION RECOMMENDATIONS: 1. Approve, in concept, the request and forward to City Council for formal action; Or 2. Deny the request. • DISCUSSION: The Newport Hills Community Association (NHCA) has submitted conceptual plans to remodel and expand their clubhouse and pool facilities at 1900 Port Carlow. The proposed plan , shown on attached Exhibit A, calls for an expanded clubhouse and preserves the existing pool facilities. The plan also incorporates an expanded 'Bench/Trellis' area along the northerly edge of the property adjacent to the pool. Exhibit B depicts the approximate area desired by the NHCA to expand the property. The semi - elliptical expansion encroaches 30 feet into the existing park. The NHCA is proposing that a lot line adjustment be executed between NHCA and the City transferring of approximately 2200 square feet of passive public park to community association use. The proposed project will also realign the existing park sidewalk to accommodate the expanded property. Respectfully submitted, C RKS DEPARTMENT p( Badum, Director • Attachments: Exhibit A — Conceptual Plan — 1900 Port Carlow Place Exhibit B — Proposed Lot Line Adjustment dj\ _u \ SEE SCALE: 1' = 40' ji N44*J7'00'W RAD R= 56.00' L= 6. JJ' a 8 EXHIBIT "Bn AEW 0R'TBEACHLOTLAEADJG"i MEW NBLA. 96 - 5 PAGE 7 PARCEL 2 6.660 AC.t / W P.h1,B. 3518 o1�a WIaS 3 — �- p 'J7'0 W 109.4 5.00' O>= 94 N45'2J'00 £ — Xf; J7 06 W 99.50'— 7.00' W 2.00' 3 � o oe g 3 N h h N ri g i s N44' J PARCEL 1 7'oo'W 00' 0.527 AC.i PA,4C�l 'B" P.M,6. 35/9 594'27'00 E 19 PORT CARLOW PL. Ri-- 566..00' L= 87.96' NOTES: 1) SEE PAGE 6 FOR LEGEND OF SYMBOLS 2) SEE PARCEL MAP 900K 35, PAGE 9 FOR THE BALANCE OF THE DATA FOR PARCEL 2 CREATED BY THIS ADJUSTMENT. W w1 h 8 J7'00'W 'W ti b h O 0. SEE PAGE 9 REVISED .ALLY 11REVISED ,i, 19966 FEBRUARY, 1996 J.N. 32629 FROM :Allen, Mullings & Allen FAX ND. :714 558 0638 Jun. 03 2003 11:07AM P1 • CITY OF NEWPORT BEACH June 3, 2003 Debra Allen, Chair Parks, Beaches and Recreation Commission 1021 Whitesails Way Corona del Mar, CA 92625 Dear Debbie; As we near the time when a City Council committee will again be Interviewing prospective commission members, I ask you to share with your commissioners • that it is inappropriate for commissioners to be lobbying City Council members for particular candidates. 0 As part of this City's "checks and balances system," the City Council has the responsibility to appoint community members they feel will represent our community well. Once appointed, these commissioners are given great latitude to do their job as they see fit. Having all community interests represented on boards and commissions respects the diversity of interests and opinions within Newport Beach, Thank you for sharing this message. Sincerely, Homer Bludau City Manager cc: Mayor Bromberg and City Council City Hall • 3,300 Newport Boulevard • Newport Bcach, California 92663 -.MS4 www.ci tyn ewport- beach. ca.us Craig, Teri Pagel of 3 om: kirk Morgan [kmorgan @corporateaudits.com] t: Wednesday, June 04, 2003 2:47 PM To: tcraig @city.newport- beach.ca.us Subject: Corona Del Mar Beach Parks, Beaches and Recreation Commission City of Newport Beach, CA Attention: Debra Allen Tom Tobin Roy Englebrecht Greg Ruzicka Bill Garrett Pat Beek Val Skoro Dear Ladies and Gentlemen, hank you in advance for your consideration of an ongoing problem: THE SITUATION Our volleyball program at Big Corona is thriving. Our 4 classes, held over 3 days, have been 100% full the last 2 years with several people on the waiting list each time. We have over 110 active students in the program, generating almost $25,000 in yearly gross revenue as well as many thousands of dollars more in year -round parking fees. But the situation with the firepits and the smoke, soot and trash they generate continues to degrade this beautiful beach. As the city and their teams look at the beach, parking lot and facilities for an upcoming facelift, we'd like to request some improvements and relocations for the volleyball courts as well. The original charter for the courts at Corona Del Mar State Beach, drafted by the city, clearly mandated a " recreational tournament venue" and "competion facility" for sand volleyball tournaments and play. There are no concentrations of courts of great enough number to hold tournaments allowed anywhere else in Newport. Indeed, some courts on the peninsula have actually been removed. (27th Street) The situation at Corona Del Mar State Beach is ugly: The last few years have seen new rows of firepits squeezed in until they are only 12 feet from court 8 at the north end of the beach. So many new pits are there now that the lifeguards are forced to make their emergency lane for their vehicles down the 8 foot narrow strip between courts 7 and 8, the two northernmost courts. It is the rule, not the exception, that someone will start a bonfire by noon that blows soot and smoke heavily across courts 6,7 and 8 and Woderately across the rest. On most weekend days, there are half a dozen or more fires going by 3pm s busloads of beach goers descend from out of town. The asthmatic players in our classes are forced to quit playing on some days. The proximity of the pits to the courts and prevailing wind direction doom any ongoing tournaments from being held at CDM and thus in Newport Beach, a city known worldwide for it's beaches. (The prevailing wind blows from the pits straight over the courts about 70% of the time). 06/04/2003 Page 2 of 3 The firepit users, who have every right to coastal access and the pursuit of recreation, are also very messy neighbors. It's a common sight to see pickup trucks loaded with wood pallets pull up and unload 0or the night's bonfire. The nails from these burnt pallets as well as coat hangers, glass and trash go into he sand and the burning coals smolder under the sand and ash for hours. The city crews, I think, do a good job vacuuming out the pits and cleaning as much as they can the next morning, but they can't get it all and there is no city supervision or monitoring of this area during the day other than an occasional police drive -by and the lifeguards (It's not their job!) Everything goes into those pits and thus the air including gasoline, plastic, chemically treated wood and more. Since most of the users aren't residents and nobody monitors the pit users, there's a different respect for the beach and facilities. Any nets left up are stolen. Any wood poles erected are torn down and used for firewood. (This has happened several times). This is why metal poles were erected, but now they're rusted and broken. The California Beach Volleyball Association (CBVA) Director for Newport, Eddie Austin, recently resigned his directorship of holding tournaments here because of a dwindling player base. He stated that the main reasons most high -level players won't play here anymore are smoke, trash and poor facilities. Newport Beach remains the only major beach city in Southern California without a CBVA tournament director or tournament schedule. It is also the only city from Santa Barbara to San Diego without permanent nets because the firepit users trash them, thus, they are setting the agenda for this beach. SOLUTIONS The volleyball playing community realizes that others have a right to use the beach for fires, BBQ's, •picnics, etc, but we feel we have a right to be there too, especially since the city has mandated that this is where we be located for classes, tournaments and recreational play. We are excited and gratified by the upcoming facelift at CDM State Beach. We'd like to suggest some common sense solutions: 1) A reduction in the number of firepits and replace some of them with permanent BBQ's. 2) Additional courts to meet increased need and popularity 3) A ban on bonfires until after 5PM 4) Permanent nets on at least Y2 the courts We are not advocating removal of the firepits just a moderation of their impact on others. Many people use and enjoy them, but they now force the agenda on this small beach. I appreciate your time and consideration of the situation. I hope we can craft a win -win solution. Respectfully yours, Kirk Morgan, city instructor (714) 381 -4000 �Cc: Ron Hanks, city instructor Clayt Iske, Director of Recreation Chris Peart, Recreation 06/04/2003