The URL can be used to link to this page

Home My WebLink About06/04/2003 - PB&R Commission (2)JUNE 4, 2003 APPROVED JOINT NB PB &R & COSTA MESA PARKS & RECREATION COMMISSION MINUTES CITY OF NEWPORT BEACH • Joint Meeting of the City of Newport Beach Parks, Beaches fe Recreation Commission And the City of Costa Mesa Parks & Recreation Commission June 4, 2003- 6pm CONVENED AT 6pm ROLL CALL Citv of Newport Beach Present: Debra Allen Roy Englebrecht Bill Garrett Gregory Ruzicka Val Skoro Absent: Pat Beek Tom Tobin Staff: Marie Knight, Recreation & Senior Services Director Andrea McGuire, Recreation Superintendent Teri Craig, Administrative Assistant City of Costa Mesa Present: Bryon de Arakal Kelly Feldman • James Fisler Mark Harris Wendy Leece Staff: Steve Hay, Administrative Services Director William Morris, Public Services Director Ruth Raheb, Acting Recreation Manager PUBLIC COMMENTS None DISCUSSION OF JOINT USE AGREEMENT WITH NEWPORT -MESA UNIFIED SCHOOL DISTRICT Director Knight welcomed the commissioners and staff to the joint meeting. Introductions were made. Ruth Raheb gave the following PowerPoint presentation outlining their agreement between the City of Costa Mesa and NMUSD. Discussion ensued with Paul Reed, Newport-Mesa Unified School District Assistant Superintendent for Fiscal Services and Tim Marsh, Fiscal Services from the school districts perspective regarding the JUA. Acting Recreation Manager Raheb (Costa Mesa) gave the attached PowerPoint presentation. • Discussion ensued regarding the use of Park Ranger's and Park Ambassadors. ADJOURNMENT TO jREGULAR MEETING — 7:05PM Submitted by: _ j Teri Craig, Admin sistant JOINT USE AGREEMENT City of Costa Mesa Newport Mesa Unified School District Creatim, Commmnity with our School Partner 1, r — JOINT USE AGREEMENT Prior Agreement in place for 10 years _ January 2001, City began to work with NMUSD to create a document that would enhance communication and create a win - win for both entities New JUA approved by NMUSD on July 11, 2002 JUA was presented to City Parks & Recreation Commission on August 28, 2002 Costa Mesa City Council approved the JUA on September 16, 2002 JOINT USE AGREEMENT Terms of Agreement: JUA effective 45 days after approval by City Council Five year (5) term May be renewed for successive 5 year terms, until otherwise terminated JOINT USE AGREEMENT ,Key Definitions: — FACILITIES: Identifies buildings, classrooms, multi -use rooms, auditoriums, and kitchens ACTIVE USE AREAS: Identifies parks, fields, playgrounds, restrooms, tennis courts, gymnasiums, pools, parking lots, and other active use recreation areas JOINT USE AGREEMENT Facilities Covered: City: Parks « Community Centers Pools x Restrooms Fields Kitchens Golf Course NMUSD: w Buildings /Classrooms Auditoriums Kitchens Fields Playgrounds Restrooms F Parking lots Pools Gymnasiums JOINT USE AGREEMENT Facilities NOT Covered: City Qty Hall - Police Station Fire Stations Corporation Yard a NMUSD Bear Street Educational Centel- Maintenance Yard JOINT USE AGREEMENT The new JUA presents significant changes to how each organization currently operates The new JUA harnesses the skills and power of both entities to provide the highest quality programs to Costa Mesa residents . ............ . .. . ... ... �� .......... JOINT USE AGREEMENT City Responsibilities: Permit ALL NMUSD ACTIVE USE AREAS in ii Costa Mesa after 4prn Weekdays and all day Saturday and Sunday Mow and maintain both City and NMUSD Active Use Areas where City issues permits Return all fees generated from use of NMUSD pools or gymnasiums to NMUSD for ongoing maintenance and renovation of pools and gymnasiums JOINT USE AGREEMENT NMUSD will have exclusive use of District facilities for public school and school related educational and recreational activities, including Summer School NMUSD Facilities will be permitted in the following order of priority: 1. Regular school programs 2. City sponsored and /or school sponsored youth programs /activities 3. Other youth programs or activities 4. City adult programs or activities 5. Other adult programs or activities JOINT USE AGREEMENT a NMUSD Responsibilities: Provide, without charge, use of Facilities and Active Use Areas for community recreation and educational purposes Provide custodial services for Facilities Provide custodian at all times during City use of Facilities, unless porta - potties are present Permit use of school buses and provide operators for buses. At NMUSD's option, buses may be free or at NMUSD direct cost JOINT USE AGREEMENT Common Responsibilities Utilize one standard form for scheduling Utilize one standard permitting process Meet on a Quarterly basis to evaluate the jointly used Facilities and Active Use Areas Provide a minimum of 15 calendar days when canceling approved permits Make reasonable effort to provide appropriate alternative site in the event of a cancellation Provide day to day maintenance and janitorial services, structural repair, and repair of any major equipment Provide specialized equipment such as TV/VCR, overhead projectors, etc at no cost JOINT USE AGREEMENT Other NMUSD will determine appropriate methods for weed control and types of fertilizer, insecticides, herbicides or fungicides allowed on school fields. However, City is not obligated to apply fertilizer, insecticides, herbicides or fungicides under this JUA City shall repair any damage to NMUSD irrigation systems caused by City mowing and turf renovation operations Joint Meeting of the City of Newport Beach Parks, Beaches ft Recreation Commission and the City of Costa Mesa Parks & Recreation Commission • June 4, 2003 Page 8 Slide 13 • •