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Home My WebLink About6/7/2005 - Agenda PacketJUNE 7, 2005 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches and Recreation Commission Tuesday, June 7,2005 - 7om— City Council Chambers AGENDA tRDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Knight • Acting Director Pisani SPECIAL PRESENTATION PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -3) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cellphones and pagers off or set them in the silent mode. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number. Speakers are limited to three minutes on all agenda items. CONSENT CALENDAR 1. Minutes of the May 3, 2005 regular meeting. waive reading of subject minutes, approve as written and order filed. 2. Park and Tree Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. •. Recreation is Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. NEW BUSINESS 4. Sunset Ridge /Cal Trans West Future Park Site. Presentation of community outreach process. Action: None 5. Naming of Park Site located behind the Newport Beach Central Library - Discussion / decision of names for the park behind the Newport Beach Central Library to be forwarded to City Council. Action: Recommendation of name to be submitted to City Council 6. Volleyball Teaching Center on the Beach between 15m £t 16th Streets - Discussion / decision of adding three new sand volleyball courts between 15' Et 16' Street off the boardwalk. Action: Approval of adding three new sand volleyball courts to be used as a Teaching Center 7. Revisions to the Youth Sports Commission Criteria and Responsibilities, Field Allocation Et Use Policy and Addendum to Field Allocation Et Use Policy - Discussion / approval of revisions of policies. Action: Approval of revisions of policies. COMMITTEE REPORTS • Finance — Garrett & Skoro • Park Development — Skoro, Allen BE Brown • Rec B Open Space Element — Garrett • Recreation Activities — Engfebrecht, Ruzicka& Tobin • Seniors — Tobin, Allen & Skaw • Beach — Garrett, Skoro & Tobin • Ad Hoc — Community Service Award - Garrett, Ruzicka Cr Tobin — Special Tree Committee - Allen, Ruzicka & Skoro — Youth Sports Liaison — Ruzicka — Donation— Brown, Ruzicka, Sikora 4kUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED Absent: Roy Englebrecht Staff: Marie Knight, Recreation it Senior Services Director Mike Pisani, Acting General Services Director John Conway, Urban Forester Teri Craig, Administrative Assistant DIRECTOR'S COMMENTS Director Knight thanked Chair Tobin for his participation with Arbor Day at Anderson School and noted that it was wonderful event with a great turnout and trees were planted at Buffalo Hills Park. She went on to thank Commissioners Ruzicka, Tobin and Englebrecht for attending the Recreation Activities Committee meeting with a very lively group of the community to discuss field allocations and possibly relocating some volleyball courts and noted that those two issues wit come to the Commission at the June meeting as staff is receiving responses from the Youth Sports Groups and will be compiling that •information for the staff report. She ended her report with the announcement that at the district CPRS Annual Awards Dinner staff honored Ed Romeo from the Friends of OASIS for his volunteer service and for all his efforts in moving the Cooperative Agreement along that will be going to Council on May 10. Acting Director Pisani stated that Marci Lomeli's last day was April 29 and that they Dan Cerrino will begin May 16. He was the Superintendent from the City of Fullerton for the last seven years. PUBLIC COMMENTS None CONSENT CALENDAR Minutes of the April 5, 2005 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Item pulled by Commissioner Skoro 3. Recreation $ Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Commissioner Ruzicka commented that he wanted to make sure that the letters from the Singletons became a part of the record as promised at last months meeting. Director Knight stated that the letters were added to the record. 2. Park and Tree Division Activity Report. Commissioner Skoro the Park Maintenance crew is making a • wonderful effort on the highway median project and stated that it would increase the ambience of the City; but on PCH along Irvine Terrace across from Armstrong's Nursery there are some plantings along the highway except for a stretch of about 130 feet a chain link fence was put up at the request of the Risk Manager and went on to say that there is a 12 foot wide bicycle trail there, but commented if that is the logic then there should be a fence all the way down because of the curb CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Regular Meeting May 3, 2005- 7pm iConvened 7:11 pm ROLL CALL e� Present: Debra Allen Tim Brown Bill Garrett Greg Ruzicka Val Skoro Tom Tobin Absent: Roy Englebrecht Staff: Marie Knight, Recreation it Senior Services Director Mike Pisani, Acting General Services Director John Conway, Urban Forester Teri Craig, Administrative Assistant DIRECTOR'S COMMENTS Director Knight thanked Chair Tobin for his participation with Arbor Day at Anderson School and noted that it was wonderful event with a great turnout and trees were planted at Buffalo Hills Park. She went on to thank Commissioners Ruzicka, Tobin and Englebrecht for attending the Recreation Activities Committee meeting with a very lively group of the community to discuss field allocations and possibly relocating some volleyball courts and noted that those two issues wit come to the Commission at the June meeting as staff is receiving responses from the Youth Sports Groups and will be compiling that •information for the staff report. She ended her report with the announcement that at the district CPRS Annual Awards Dinner staff honored Ed Romeo from the Friends of OASIS for his volunteer service and for all his efforts in moving the Cooperative Agreement along that will be going to Council on May 10. Acting Director Pisani stated that Marci Lomeli's last day was April 29 and that they Dan Cerrino will begin May 16. He was the Superintendent from the City of Fullerton for the last seven years. PUBLIC COMMENTS None CONSENT CALENDAR Minutes of the April 5, 2005 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Item pulled by Commissioner Skoro 3. Recreation $ Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Commissioner Ruzicka commented that he wanted to make sure that the letters from the Singletons became a part of the record as promised at last months meeting. Director Knight stated that the letters were added to the record. 2. Park and Tree Division Activity Report. Commissioner Skoro the Park Maintenance crew is making a • wonderful effort on the highway median project and stated that it would increase the ambience of the City; but on PCH along Irvine Terrace across from Armstrong's Nursery there are some plantings along the highway except for a stretch of about 130 feet a chain link fence was put up at the request of the Risk Manager and went on to say that there is a 12 foot wide bicycle trail there, but commented if that is the logic then there should be a fence all the way down because of the curb fe Parks, Beaches Ft Recreation Commission Regular Meeting May 3, 2005- 7pm Page 2 and so from the standpoint of ambience he stated that it is degrading and should be taken down. He noted that he hoped that it would come down soon. Acting Director Pisani stated that he would talk to the Risk Manager and the Public Works Director. 3. Recreation it Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Allen to approve items 1 -3 of the Consent Calendar. Motion carried by acclamation. NEW BUSINESS 4. Passive Park located at the Corner of Mesa Drive £t Birch Street in the Santa Ana Heights Redevelopment Area - Director Knight stated that the Commission is being asked to provide input on a future passive park to be located at the corner of Mesa Drive and Birch Street. She went on to say that this is a piece of property that is about .7 of an acre and working with the neighborhood committee for the Santa Ana Heights annexation area the City asked the County to set aside this piece of land as a passive park rather than sell it to a developer for parking. She stated that the County approved that and members from Public Works and the City Manager's office have worked with the County on the concept plan and noted that it does not belong to the City yet and therefore do not have the approval authority but are bringing tonight for input before construction begins on the project. Director Knight stated that the City will assume the park once construction begins and it is not the City's money that is funding the project, but once the City assumes the park it will take over the maintenance of it. She noted that color renderings are provided and that Assistant City Manager Dave Kiff is available for questions. Commissioner Ruzicka asked it this park would not be conducive to skate board riders and would be a nice park specifically designed. Director Knight stated that it would not have a lot of the retaining walls that skateboarders like to use. Commissioner Skoro asked who was asking the Commission to provide input. Director Knight stated that the City was being asked to provide input from the County and generally the input on City parks comes from the Commission and then to City Council. She went on to confirm that the Commission is being asked for input but do not have approval authority over the plan. Commissioner Allen asked if the neighborhood was in agreement with the plan. Director Knight stated that the neighborhood had worked with the City and the County on the concept of the park. • Commissioner Ruzicka asked if this was the concept plan rather then having picking items from column one and column two. Parks, Beaches Et Recreation Commission Regular Meeting May 3, 2005- 7pm Page 3 • Director Knight stated that this was the concept plan for the Commission to review. Commissioner Garrett asked about the sculptures to be determined and specifically about art in public places. Assistant City Manager Kiff stated that when this plan was being discussed he had encouraged that the sculpture idea be deleted as it is not a very big piece of land. Commissioner Garrett asked who would determine the nature of the sculpture. Assistant City Manager Kiff stated that the City process would be followed after the park is assumed and Director Knight stated that any art would be discussed with the Arts Commission. Commissioner Skoro asked where the money would be coming for the development of the park. Director Knight stated that it comes from redevelopment funds. Commissioner Ruzicka stated that then the City just has to take care of it and the County picks up the tab. Director Knight stated yes and that it was not unlike many of the passive type parks being developed in the Newport Coast area. 10 Director Knight stated that this is a receive and file item with no action needed. 5. Reforestation Request - Acting Director Pisani stated that staff had received a request from the Harbor View Hills South Homeowners Association to reforest 19 City parkway street trees in their community. He went on to say that this is the f phase with the first completed in 1997, second in 1998, and the third in 2004. Acting Director Pisani stated that the Association has met all the requirements of the G -1 Policy and that they are a legitimate homeowners association and so it is different from last month's reforestation request. He stated that the HOA will fund the total cost of $6,292 for the removal and replacement of the trees. He noted that HVHS President Yvonne Houssels is here tonight to answer any questions that the Commission might have. Commissioner Garrett asked if it was the responsibility of the petitioner to reimburse the City for the value of the tree that is removed in addition to covering the costs of the removal and replacement. Commissioner Allen stated that they are only responsible for covering the costs for removal and replacement and not the value. Commissioner Garrett commented that then the value of the tree that is placed in the report is somewhat meaningless. Commissioner Allen stated that was correct. She also noted that this Association has been a stellar example of reforestation when it works and then reminded the Commission that this was not her neighborhood, although she wished it was, but noted that HVHS has view issues and that basically the G -1 Policy was designed so that communities with view issues that have CCEtR's • that the City subjects its trees to basically the same rules that the neighborhood has to abide by and because the City is not bound by the CCEtR's that the requests still must come through the Commission. 0 Parks, Beaches & Recreation Commission Regular Meeting May 3, 2005- 7pm Page 4 Commissioner Brown stated that this HOA was just here about 6 months ago and that the Commission knew at that time that they would be returning. Commissioner Skoro stated that he has the following concerns: 1. The values of the trees are listed at $49,320 and would be replaced with 19 trees at a cost of $3,610 and that is a ratio of 14 to 1 as far as value to what is being replaced. 2. In looking at the pictures of the trees it appears that there are larger trees on the property in the courtyards of many of the homes, i.e. looking at 3701 you will notice that the larger tree is in the courtyard behind the tree that they want replaced and in looking at the pictures it appears that those trees were recently trimmed. 3. Regarding damage everyone of the requests indicates N/A under damages and so in Looking in the whole community there are many large trees on private property where the Association does not seem to be enforcing there own guidelines as far as other trees go. Commissioner Ruzicka stated that he as well visited everyone of these trees and looked at the sidewalks and candidly did not notice any damage to any sidewalks, that these trees seemed appropriate for the age of the community and noted that he felt that it was almost an affront to the Commissioner at the end in saying if we allow them to reforest these trees then they think they should only have to put in the 24" twig instead of the 36" tree. He went on to say that he saw nothing compelling to believe that these trees should be reforested. He agreed with Commission Skoro in regard that a lot of the homes had trees on their property that were much bigger then the one that was being reforested. He stated that he had definite reservations about the request. Commissioner Allen pointed out that when the G -1 Policy was being discussed about the view communities it was unanimous amongst all committee members as well as everyone one else in the bodies that approved that policy. She went on to remind the Commission that when it involved a view community that had CCaRs which requires that trees be maintained to a view plane, and that Association came to the City and requested a reforestation because City trees are violating their CC &Rs, that it was a given and would go so far to say for those that understand what a "taking" is, if the City were to build a building in the view plane of a homeowner and thus devalue their view and the City could be potentially sued for a "taking" and the same is true with trees. If the HOA Board chooses to reforest trees that are in the view plane, and noted that there is nothing more important in this City then neighborhoods with CCU's that protect views. Commissioner Allen went on to say that it is a sign of arrogance for the Commission to say that you have to have sidewalk damage because that is not what the CCFtR's say. Commissioner Ruzicka stated that the only comment he could make while certainly respecting Commission Allen's opinion is that he had looked specifically at that issue and looked at these trees and is sorry but is hard to see how these trees could impact views when there are others trees on the same property that are higher. Commissioner Garrett stated that he would support the request because no one on this Commission lives in this neighborhood and agrees with Commissioner Allen about the arrogance of the Commission dictating to these homeowners that live in a legitimate HOA who have concerns about views when they have met the requirements of the policy, staff has • recommended approval, and for this Commission to sit here and say that we just do not think it is a good idea or for whatever reason that there are trees on private property and therefore he stated that he could not agree with that and would support the reforestation request. n Parks, Beaches l3 Recreation Commission Regular Meeting May 3, 2005- 7pm Page 5 Chair Tobin stated that he had reviewed the tree locations and, speaking as a citiMn, did not see any damage, and just saw many trees in people's yards that were a lot bigger then the ones that they wanted to remove from the parkway. Chair Tobin opened the public discussion Yvonne Houssels, HVHS HOA President stated that as Commissioner Allen pointed out that they have worked very hard with the City in regard to the G -1 Policy and read the following from the Santa Ana Register from when the community was developed: High design luxury dwellings mark Lusk Harbor View Hills South Homes - This community features unobstructed panoramic views of Newport Harbor and are one of the most attractive features of the final homes that have opened. EG Warmington Jr., Director of Sales and Marketing for Lusk Homes said "that the 37 luxury homes in this scenic hill overlooking the harbor represent one of the final increments of view homes in the beach area retreat and went on to say that HVH homes will not have their views impaired by development in the future and that the entire area has been master planned so that homeowners are assured that the view they enjoy today can be enjoyed forever." Ms. Houssels went on to say that when Jasmine Creek was developed and wanted to raise the roof lines, City Council put a mandate that all roof lines and all trees in Jasmine Creed association must be kept below those roof lines and not impact the views from HVHS. With that background, she asked the Commission to understand that HVHS has governing documents and CC &Rs that give view homeowners and view easements over other homes and over other trees in the Association. Ms. Houssels stated that it had been mentioned that there were some larger trees on properties that were possibly higher then the City tree that was to be reforested, but noted that HOA members do not drive through the community asking people to chop down their trees because it is above the roof line. Instead the HOA waits for a homeowner to submit a complaint and then action is taken. She stated that all 19 of these trees were studied by the Board and have been trimmed and appear much lower now, and the problem is that the Pepper trees (which represent the bulk of these trees) have been a problem for many years in that they grow into the view plane so quickly after being trimmed. Within 6 months they are as high as they were and pointed out that both the homeowner that has the parkway tree and the impaired view homeowner are all in agreement to have these trees reforested and that there is no concern between homeowners over this and all are in agreement. Commissioner Brown stated that he is concerned about these trees and is usually not in favor of pulling out healthy trees and having said that, there are other issues such as the consistency of what the Commission does, i.e. this reforestation has been planned in four phases and the Commission has approved the other three requests, He went on to say that he would be concerned how policy is uniformly applied, and stated that what separates this request from last month is that the removal of these trees is not in dispute among neighbors and that this is a CC£tR HOA and all are in agreement and that he would have trouble telling HVHS that they cannot do what has been already been agreed to those that have CCBR's. He stated that those are his thoughts but is still not sure how he will vote. Commissioner Ruzicka stated that he has one observation knowing that Commissioner Garrett had stated that just because the City had recommended approval of this request but it would be superfluous for commission members to come to meetings if they just arbitrarily always went with the recommendation and not exercise discretion. Commissioner Garrett stated that it is certainly not a reason to deny the request. Chair Tobin closed the public discussion Parks, Beaches Ft Recreation Commission Regular Meeting May 3, 2005- 7pm Page 6 • Motion by Commissioner Allen to approve the Harbor View Hills South Homeowners Association request to reforest 19 City parkway street trees. The following vote was taken: Ayes: Allen, Brown Garrett Noes: Skoro, Tobin Abstain: Ruzicka Absent: Englebrecht Director Knight stated that Commission Ruzicka could not abstain from voting. Motion fails as follows: Ayes: Allen, Brown, Garrett Noes: Ruzicka, Skoro Tobin Absent: Englebrecht COMMITTEE REPORTS • Finance - Director Knight stated that the budget presentation is being submitted to the City Manager and within the next several days a meeting will be set up with the Committee to review what will be submitted to Council for approval. • Park Development - Commissioner Skoro stated that they had not had a meeting for over a month. Director Knight stated that a meeting will be help on May 17 with the Sunset Ridge consultants to discuss moving forward with the public outreach phase. • Rec It Open Space Element - Nothing to report. • Recreation Activities - Commissioner Ruzicka stated that they had met with the Youth Sports organizations and that the recommendations will come to the Commission at the June meeting. Director Knight stated that one of the issues is the club sports teams continue to grow and popular and want field space and serve Newport Beach youth but the problem is that many of them are associated with sports organizations that serve all over Orange County whereas AYSO and Little League are chartered just to serve a portion of the community and so the difficulty lies in how we can treat everyone fairly. So some research was done and the report will help the Commission to approve a fair and balanced program. • Seniors - Director Knight stated that the cooperative agreement will go to City Council for approval on May 10 and that the Friends Board has approved it and are very happy with it and the proof of that is that a fourth van driver has been hired by the City and that the cost for that employee has been fully underwritten by the Friends of OASIS. • Beach Activities - Nothing to report. Commissioner Brown asked it there is an Adopt a Beach program and how someone would go about adopting a section of the beach. Commissioner Garrett stated that they should contact Stephanie Barger at Earth Resources in Costa Mesa. Director Knight stated that you could contact Acting Director Pisani and he could set that up. Commissioner Garrett stated that he would like to see some funds for the pet dispensers on the oceanfront on the Peninsula. Director Knight stated that might have to be added to the budget. Commissioner Ruzicka noted that could be an item paid for by a Council Member out of their discretionary funds. Director Knight stated that these dispensers are set up much like the Adopt a Beach program where it is done by a volunteer organization because of the funding. • Ad Hoc Community Service Award - Commissioner Garrett stated he did not know where that was as Superintendent McGuire was working on that. Director Knight stated that several press releases Parks, Beaches 8 Recreation Commission Regular Meeting May 3, 2005- 7pm Page 7 • have been sent to the Daily Pilot for print and have not seen anything yet printed and so it is a matter of if the Commission has an idea. Special Tree Committee - Commissioner Allen stated that the Special Tree List is going to Council on May 10. Youth Sports Liaison - Nothing to report. Donation - Commissioner Brown stated that they are waiting for the first meeting to be set up. FUTURE AGENDA ITEMS Commissioner Skoro asked if advertisements would be going out for the Newport Village Park. Director Knight stated that she has the deadline has been extended to May 13. ADJOURNMENT- 7:45pm Submitted by: Teri Craig, Admin Assistant in the Doily Pilot regarding names received over 400 names and that C� ORDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Knight • Director Niederhaus City of Newport Beach Parks, Beaches and Recreation Commission Tuesday, June 1, 2004 - 7pm— City Council Chambers AGENDA PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -4) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. Speakers are not required to submit a card as a condition to addressing the Commission. If you do fill out the card please place it in the box at the podium. As a courtesy, please turn cellphones and pagers off or set them in the silent mode. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair, state their name and Consent Calendar item number. Speakers are limited to three minutes on all agenda items. OONSENT CALENDAR 1. Minutes of the May 4, 2004 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park and Tree Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation £t Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Bench Donation. Accept donation from Mary Kilfoy of one bench to be installed at the Newport Pier. CONTINUING BUSINESS 5. CdM Centennial Vision 2004. Informational report by General Services Department. Action: None 6. Committee Reports. • Finance — Garrett &Skoro • Ad Hoc • Park Development — Skoro, Allen & Brown — Community Service Award - Garrett, Ruzicka & Tobin • Rec b: Open Space Element — Garrett — Tree Committee- Allen, Skoro & Tobin • Recreation Activities — Englebrecht, Ruzicka& Tobin — Youth Sports Liaison — Ruzicka • Seniors — Tobin, Allen & Skoro • Beach — Garrett, Skoro Cr Tobin OUTURE AGENDA ITEMS Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT City of Newport Beach Parks, Beaches Et Recreation Commission HISTORY a BACKGROUND FOR MARINA PARK PROPOSAL • THE ORIGINAL PROPOSAL In fall 1999, City Council called for proposals for the re -use of the Marina Park property. The PBEtR Commission submitted a proposal that included preserving the park, the open space, a community center and sailing and tennis classes that produce a steady revenue base for the City. The PBEtR proposal was able to meet some the project's stated goals: • Sensitivity to views of the Bay and appearance of the project from Balboa Boulevard and the Bay • Provision of a public open space/ recreation component and public access to Newport Bay • Compliance with tidelands regulations and State Lands Commission determinations • Consistency with City plans, policies and regulations • Conformance with Coastal Commission regulations and policies • Respect for the property enjoyment rights of neighboring uses, especially residential uses. The goals that were not met were those of market support, a secure revenue stream and a catalyst for future improvements to Balboa Peninsula. While the Commission felt strongly about the use of the park property, the community center and programs, it was not clear about the best use of the remaining portion of the property for providing a revenue stream for the peninsula. The Commission referred to the Recreation and Open Space Element adopted in 1997 which identified the need to satisfy unmet park needs on the Peninsula. In order to present a . respectable concept plan, a small amount of money was spent to hire a landscape architect to draw up the plans. The Recreation Et Open Space Committee developed criteria for the concept plans including renovation and upgrading the facilities at Las Arenas Park and the Balboa Community Center and small boat launching facilities, which would benefit the Peninsula. The majority of parkland in this service area is beaches and therefore active turf and park space is needed. The elements of the plan were as follows: 1. Approximately 1/3 of the property for the Legion would be left as it is. 2. Approximately 1/3 of the property for the Park, developed with the following facilities • Four lighted tennis courts • One playground • One full basketball court • One Community Center - two floors for a total of - 7,000+ square feet • One boat shelter for storage of City owed sailing boats • One small boat dock for temporary docking of City sailing boats and classes • One public boat launch ramp for small boats • Parking for 110 cars 3. Approximately 1/3 of the property for development of a revenue producing facility, as directed by Council in the RFP. CURRENT USES • Balboa Community Center At the time the proposal was submitted, the Balboa Community Center was being used for some classes and meetings, but because of the lack of parking the facility is difficult to schedule. The Balboa Power Squadron leases two rooms in the building. HISTORY Ft BACKGROUND FOR MARINA PARK PROPOSAL PAGE 2 The Balboa Community Center and the Girl Scout House are not ADA compliant and would require extensive work to bring them up to a minimum standard for public buildings. Over the past 10 years, major improvements and repairs have been postponed pending a decision on the future use of the property. Over the past year the Balboa Community Center has been used for yoga classes 2x a week, and Tappercize classes 3x a week, during the winter. The Power Squadron meets there one night per week. The Center is alive in the summer with the City run day camp five days a week for 10 weeks. Beginning September 2005, a Tiny Tot program will be held three mornings per week during the school year. Girl Scout House Operating in a City building, the Girls Scouts of Orange County have a lease to use the facility as follows: • Local troop meetings in the afternoons weekday afternoons • Sleepovers on the weekends. However, the majority of the weekend use is by troops from outside the City. Tennis Courts Despite the neglect of postponed maintenance, repairs, and a lighting system that is neither efficient nor effective, the tennis courts get constant use. • City tennis lessons are taught there during all seasons, but especially in the summer. The two lighted courts provide staff an opportunity to teach adult night lessons. Although lessons have been reduced because of the condition of the courts, there were ever more classes scheduled in 1999 when they were in better condition. In 1999, the Sailing and Tennis (combined) program operated weekends in the spring and fall and for 6 to 8 weeks in the summer with 99 participants with revenue of $13,450. However, this program is no longer being offered. But tennis classes are still being taught throughout the year. PLANNED BENEFITS FROM THE NEW FACILITIES Lighted Tennis Courts New tennis courts with lights would certainly make these programs more viable as they generate revenue of over $60,000 per year. Currently there are only two other lighted public courts in Newport Beach where programs can be offered. With four courts the City will be able to night leagues, socials and lessons. Sailing Program Of all the programs, this one would benefit the most from the planned improvements. Currently the City fleet is comprised of 12 Sabots and 3 Lidos and stored out in a open area on the 18t •Street beach. There is no boat storage and so boat parts must be stored in the restroom building at 19th street. Because the boats are stored outside, they suffer from the weather, the sand, vandalism and the tides. Over the past 7 years, sailing programs have in about $42,000 in revenue annually. More importantly City programs serve as an inexpensive alternative for residents and visitors to experience sailing in Newport. HISTORY ix BACKGROUND FOR MARINA PARK PROPOSAL Page 3 Veteran's Memorial Park .Repairs and maintenance are needed at the picnic area at Veteran's Memorial Park. This summer, Recreation will have a contracted summer beach camp that will use the picnic pavilion as a meeting place. This area will be a perfect place when redesigned for large group picnic pavilion (currently there are none in the City). This area could be reserved during non summer months for groups and then using it in the summer for camps. It's time to make Veteran's Memorial Park a park that gets used. Community Center The new community center plan was for a two story building with classrooms on the lower floor and a large multipurpose room (self- contained) for the Girl Scouts to continue to use on the bottom floor. Plans were to have an after school program for Newport Elementary School and the Tiny Tot program also at this site. The upstairs area would be a large multipurpose and meeting room with a view of the bay that could be used for large meetings, weddings or party rentals. Currently the largest wedding that can be accommodated is at the OASIS Senior Center for 200, the next largest is Bonita Creek Community Center which holds 70. Many coastal recreation departments are in the weekend wedding business and make substantial revenue from that market. Currently facility reservations generate revenues of approximately $100,000 annually and we don't have any new facilities. People are turned away every day because of the lack of an indoor facility that can accommodate a large reception /community meeting. WHAT TO DO WITH THAT OTHER THIRD OF THE PROPERTY? Given the current focus of marina's and public docks, the current Marina Park Committee could work out a solution that would include a viable stand alone Community Center, a park with all the needed amenities, a sailing center for the recreation sailing program, tennis courts with lights, a basketball court and adequate parking along with a marina and a public launch ramp. Why a stand alone community center? The plan to run an after school and tiny tot programs as well as allow use by girl scouts and brownies is not compatible with a shared marina use. Marinas generally have bathrooms with showers and are used primarily by adults, not children. Having a community center right next to a dock on the water is not a safe environment for the children. Staff understands that there may be a need to scale back the concept slightly to accommodate a balance between use by the community and those serving outside visitors/ tourists, or the need to generate revenue. However, the Marina portion of the concept could be scaled back and still provide necessary revenue, while preserving those functions identified as needed in the Recreation and Open Space Element. 40 0 0 i 0 • Playground -two structures one for older children and one for toddlers • Four Tennis courts (two lighted) • One half basketball court • One Community Center fEalboa) • One Girl Scout House (leased) n u Cuftnt Aftl armillart Site City Sailing programs i • City Tennis Lessons • City Day Camp (10 -11 weeks) at Balboa Community Center/Tennis Courts /Playground and Beach • City Contract Classes in Balboa Community Center Tiny Tot Program starting fall of'05 in Balboa Community Center° • Balboa Power Squadron /Meetings and Classes; • 2 0 Two • Develop the middle third (approximately) as a public use park with all components of current park (Community Center, tot lot, basketball, tennis, etc.) • Develop the last third (approximately) into a_revenue LJ 'I G_ I': MARINA PARK CONCEPT PLAN n LJ 3 0 ._ t�l �Ieteraws ar�1 &1011111 • Legion Property signed new lease with City for building /parking lot S,_ I Marina. Lease valid 2003 -2008 with 25 year option for renewal Veterans Park will be renovated to include a full basketball court (there is only one other on the 0 • N COMMERCIAL Z 4 0 Section] • Picnic Area and playground • 7000 + sq foot multi purpose community center (2 story) for City recreation programs and activities To include 1,200 sf separate room with separate access and restrooms for Girl Scot on first floor • Four lighted tennis courts • Boat storage building for city sailing boa 0 '. Proposed City Boat Storage 2. Public Boat Launch 3. Proposed Community Center Parking .. I � N u 5 0 Next to the community y " center is a picnic area and playground, parking BEACH and four tennis courts. These are amenities _ currently in the existing _ park. Two courts are lighted currently. We propose to light all four as there are currently only two other lighted city courts. BAL'BOA M 0 nevenve mom new rarK ` The new park would generate revenue in many ways. •Parking meter revenue - $509000 - Sailing classes- $60,000* Tennis Lessons - $209000* *Tiny Tots (beginning fall 2005) - $27,000 • 7 1� 1 u • \J S ( ��gW�gT O � U S Cq4 c00.0.�P TO: FROM: PB &R Commission Agenda Item No. Y June 7, 2005 Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent SUBJECT: May Parks and Trees Maintenance Divisions Activities Report Parks Maintenance Division Activities 1. The Coast Highway Median Project continues with anticipated completion by this summer. The project will include the installation of new medians, extension of existing medians, hardscape installation, and the installation of new landscape and irrigation. The Public Works Department is coordinating the project with the Parks Maintenance Division staff. 2. Parks Maintenance Division staff continues to coordinate with the Recreation and Public Works Departments regarding the new library and tennis courts for Mariners Park, and the renovation of the play area at Begonia Park. 3. The beachside turf areas at Corona del Mar State Beach were battered from sand drifts during the winter storms. The Field Maintenance Division crew assisted in the removal of approximately 100 tons of sand and grass in order to re- establish the grade, prior to the completion of the project by the Parks Maintenance Division crew. The Parks Maintenance Division crew installed over 5,000 square feet of sod. 4. The Parks Maintenance and Operations Support Division staff's completed the State required annual pesticide safety training last week. The training was conducted by Pesticide Technician Greg Lewis, who is also a State- certified Pest Control Advisor. He was accompanied by two representatives from Responsive Pest Control, Bob Adams and Antonio Gomez. The training ensures the proper and safe application of pesticides in both City landscape maintenance and weed abatement operations. 5. The Parks Maintenance Division welcomed Joseph Lanis, the new Groundsworker II on May 16, 2005. Mr. Lanis was formerly employed with the private sector. Upcoming Activities for June . 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the control of rodents with contract services. Trees Division Activities During the month of May, 1,470 trees were trimmed, 15 trees were planted, 66 trees were root pruned, and crews responded to 8 emergency tree calls. 1. The City's tree pruning contractor, West Coast Arborists, is currently pruning trees within the Spyglass Hills, Buffalo Hills, and Irvine Terrace areas as part of the City's overall grid trimming schedule. 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance, Tree Maintenance Division, and West Coast Arborists staffs has resulted in the root pruning of 547 trees to date. This effort will mitigate any potential property damage as a result of City tree roots, and provide for tree longevity in the Urban Forest. The extensive work included root pruning, root barrier installation, and hardscape repairs at each tree site. 3. As a result of the continued presence of the palm disease Fusarium oxysporum • ( Fusarium Wilt), and repeated palm replacements of dying Canary Island Date Palms (Phoenix canariensis) at the Central Library (see attached photographs), the Library Department staff has met with General Services Department staff to assist them with the removal of the existing six Canary Island Date palms. They will be replaced with a more resistant variety of date palm, Phoenix dactylifera. The overall cost of the project is $24,144, which the Library will fund from contributions from the Irvine Company and other Library funding sources. The project is expected to be completed by June 3. 4. Trees Division staff recently met with two property owners within the Corona Highlands Property Owners Association to resolve a view issue and to avoid a reforestation effort that may have resulted in the removal of a mature City Italian Stone Pine tree (Pinus pinea). The pine tree, located at 535 De Anza Drive, had grown into the view plane of the resident living across the street at 540 De Anza Drive. Staff met with the two residents and explained that an enhanced view would require several pruning efforts over time due to the maturity of the tree and a concern that the tree would survive the trimming. Staff proposed that pruning occur in March and again in November to allow the tree to adjust to the severity of the pruning. The attached photographs detail the before and after effects of the initial pruning. The resident with the impeded view has considered the initial pruning unacceptable, and preferred that the tree be pruned to a height of 16'. Staff informed this was not possible due to concerns of the tree's survivability and that • submitting a request for reforestation is his only option. • E u 5. A view concern has occurred along the 2900 Block of Cliff Drive above Cliff Drive Park which has affected 13 property owners (see attached photographs). The property owners submitted the attached petition, dated April 15, 2005 to the Parks, Beaches, and Recreation Commission requesting that their view be restored. Trees Division staff met with some of the affected property owners, and park enthusiasts to resolve the issue without further conflict. Staff has scheduled the tree trimming to occur late this month, and believes this will enhance the view as well as maintain the integrity of the trees at the park. Additionally, staff has encouraged the property owners to utilize the City of Newport Beach's Supplemental Tree Trimming Program to maintain the view throughout the year. Staff will report the final outcome to the Commission next month. 6. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities See attached General Services Department Activities Report for April 2005. Zjp ectP f Dan P. Sereno Parks and Trees Maintenance Superintendent Attachments: (A) Central Library photos (B) 535 De Anza Drive tree trimming photos (C) Petition dated April 15, 2005 from Cliff Drive Homeowners (D) Cliff Drive Park photos (E) Tree Activity Report 2004- 2005 (F) General Services Department April Activities Report Y� f ' • (��► ib , a `'` a f 1 L J L - m U VV41 n :R. I M. o •ti M 1j I M. o M \� L O N E E Lo M � LO O i I 1 i I 1 ' II •, a •Y' L 1 LC) . i. 4 % �'► ,` .�� .'V. I •• .. t • !rte � r � + • • � i .rs'F � r S �♦ r , i r S S • x �► • _ � . -� • �� 1 t � °� ,'.fit , , i , �' ` •' - 10 1 4Wr ., _ Ilk Amd �. _; .. - R � • * �l�� ti � „ � � may! y� �' } � s r t 0 i • 0 'LL - . f", t t. -u,,, (,mot Dom. ► ow , r.0-IL tkll -14 a,& 4-oL� u1 vKl�cJ 4. 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V1 E N N N _E N ¢O O E N N O Q � w O w C5 nf 0 CLAIM REMOVALS 1 Fiscal Year 2004- 2005 MONTH TREE # LOCATION July-04 NONE Aunust -04 1 2443 Bamboo Street 1 2315 Pacific Drive 1 San Joaquin Hills Road & Jamboree Road 3 440 Heliotrope Avenue September -04 2 225 Via Koran October -04 3 501 Riverside Avenue 1 1301 Balboa Boulevard 1 1223 Balboa Boulevard November -04 NONE December -04 1 Buckingham Lane 1 1827 Buttonshell Lane 1 425 Carnation Avenue 1 1616 Lincoln Lane 1 2900 Fifth Avenue 1 307 Iris Avenue 1 310 Iris Avenue 1 1214 Nottingham Road 1 2930 Seaview Avenue Total 9 January -05 NONE February -05 4 508 Evening Star Lane 1 1715 Antiqua Way 1 1406 Lincoln Lane March -05 1 2323 Private Road 1 4627 Tremont Lane 1 2919 Paper Lane April-05 1 2449 Bamboo Street 2 444 Tustin Avenue 1 2021 Windward Lane 1 204 7th Street 1 2333 Aralia Street 1 2672 Basswood Street 1 627 West Bay Lane 2 2 Bayview Park 2 1100 Cambridge Lane • 1 1312 Dover Drive 1 6 Malibu Circle 2 1730 Ocean Boulevard 1 400 Coast Hwy West 1 0 MONTH TREE # April -05 (cont'd) 1 2 Total 22 • CLAIM REMOVALS Fiscal Year 2004- 2005 LOCATION 1707 Port Margate Place 1715 Port Margate Place 534 Santa Ana Avenue 2304 Redlands Avenue PROBLEM TREE REMOVALS Fiscal Year 2004 -2005 MONTH TREE # LOCATION July -04 NONE Avocado Avenue August -04 2 1535 Monrovia Avenue 1 1 3363 Via Lido 1 2 131 Via Genoa on Piazza Lido 1 1 522 South Bay Front on Topaz Avenue 1 1 880 Irvine Avenue 1 1 1500 Ruth Lane on Marian Lane 1 1 1227 Marian Lane 1 1 1136 Highland Drive 1 1 1100 Essex Lane on Oxford Lane 1 1 1607 Highland Drive 2 1 1706 Highland Drive 1 1 1627 Anita Lane 1 1 1530 Anita Lane 1 2 1501 Anita Lane 1 1 1231 Nottingham Road 1 1 1400 Lincoln Lane 1 1626 Lincoln Lane 2 1550 Crown Drive 1 2500 Lighthouse Lane 1 4530 Roxbury Road 1 219 Evening Star Lane 1 1636 Anita Lane 1 1838 Westcliff Drive on Rutland Road 1 1345 Sussex Lane 3 223 Evening Star Lane Total 31 September -04 NONE October -04 NONE November -04 1 507 Avocado Avenue 1 512 Avocado Avenue 1 100 Bay Avenue E 1 120 Bay Avenue E 1 302 Bay Avenue E 1 311 Bay Avenue E 1 514 Bay Avenue W 1 503 Begonia Avenue 1 611 Begonia Avenue 1 617 Begonia Avenue 1 700 Begonia Avenue 2 703 Begonia Avenue 1 409 Dahlia Avenue 1 500 Dahlia Avenue 1 506 Dahlia Avenue 1 600 Gary Place 1 922 Goldenrod Avenue 1 0 0 • PROBLEM TREE REMOVALS Fiscal Year 2004 -2005 MONTH TREE # LOCATION November -04 1 614 Heliotrope Avenue (Continued) 1 702 Iris Avenue 1 707 Iris Avenue 1 714 Iris Avenue 1 705 Iris Avenue 1 713 Iris Avenue 1 309 Marigold Avenue 1 411 Marigold Avenue 1 310 Montero Avenue 1 313 Montero Avenue 1 521 Orchid Avenue 3 2345 Pacific Coast Hwy E 3 2711 Pacific Coast Hwy E 3 3500 Pacific Coast Hwy E 1 3636 Pacific Coast Hwy E 3 3653 Pacific Coast Hwy E 1 328 Poinsettia Avenue 2 418 Poinsettia Avenue 1 421 Poinsettia Avenue 1 617 Poinsettia Avenue 1 401 Seaward Road Total 50 December -04 NONE January -05 NONE February -05 NONE March -05 2 1738 Miramar Drive April-05 2 701 Harbor Island Drive 1 1595 Ocean Boulevard 1 Port Abbey Place 2 0 • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT April -05 Concrete (cu yds) Sidewalk & Curb Replacement This Month This Month Last Year Total to Date Fiscal Year Total to Date Last Fiscal Year FIELD MAINTENANCE DIVISION - 3130 212 1,412 7,360 6,752 Street Patching: Tons of Blacktop 617 265 4,158 4,228 Misc. Cement (cu. ft.) Footings, Meter Posts, etc 164 0 655 996 Curbing Lineal Feet) 40 293 2,963 3,052 Sidewalk (Square Feet) 4" Thick 11.370 7.094 45.379 48.687 Concrete (cu yds) Sidewalk & Curb Replacement 196 1 134 911 1,087 Sidewalk Grinding (Lineal Feet) 212 1,412 7,360 6,752 Tree Roots Pruned by Staff 0 20 336 294 Sidewalks Ramped Lineal Feet) 508 240 3,816 4,664 Sidewalks (sq ft) 4" thick Replaced by Contractor 0 0 37,095 19,671 Wheelchair Ramps Installed by Contractor 0 0 0 0 Curb & Gutter (lin ft) Replaced by Contractor 0 0 1 1,558 375 Tree Roots Pruned by Contractor 0 0 368 205 Maintenance Debris Tons Street Sweeping, Beach Cleaning, Demo 721 394 6,072 4,368 Asphalt & Concrete Recycled 403 1 477 3,117 4,782 Signs & Street Markings Street Name Signs Added & Replaced 33 27 168 546 Traffic Signs Added & Replaced 157 104 1,896 1,525 Special Purpose Signs Installed 13 16 291 273 Beach Signs Installed 39 7 223 102 Street Striping (lin ft) Total Added & Replaced 177,771 54,539 707,949 296,363 Pavement Markings (Messages) 267 149 767 1 713 Parking Stalls 2 1 723 1,245 Curb Painting Lineal Feet) 18,615 7,760 103,927 59,524 Reflective Pavement Markers (Included in Above) 0 0 100 155 Thermoplastic 27 12 1,518 3,494 Sign Posts Installed 42 43 770 521 Graffiti - Incidents Removed by Staff 235 83 1,980 1,654 OPERATIONS SUPPORT DIVISION- 3740 Beach Maintenance Beach Area Refuse (Tons) 145 120 1,160 1,066 Beach Debris (Tons) 128 140 4,248 1,554 Gutter Miles Swept (Large & Small Total) 4,319 5,028 43,338 47,013 Sweepings Picked U Cubic Yards) 407 512 4,848 5,179 Hand Sweepers (Cubic Yards ) 82 85 609 754 Storm Drain Debris Cubic Yards 38 49 447 417 V- Ditch /Structures (Tons) 30 72 Sign Shop Traffic Signs 106 17 746 1,101 Street Name Signs 1 13 70 348 Regulatory Signs 2,500 2,004 11,491 5,168 Special Purpose Signs and Banners 23 26 588 211 Decals 255 172 2,547 2,898 Graffiti - Incidents Removed by Contractor 30 12 238 238 0 0 GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT April -05 This This Month Total to Date Total to Data Month Last Year Fiscal Year Last Fiscal Year SE DIVISION - 3150 Kec clables (tons) 843 1 1,295 9,527 9,683 Total Residential 3,629 3,314 33,984 33,348 Man Hours/Ton 1.10 1.13 1.12 1.08 Tons/Man Hour 0.91 0.88 0.90 0.92 Tons/Man Day 7.27 7.07 7.18 7.38 Total Miles Traveled 9,838 10,677 102,668 105,786 PACKER COMPARISONS -One Man 5.46 5.39 1 5.76 5.60 Man Hours/Ton 1 0.82 0.84 0.70 0.73 Tons/Man Hour 122 1.19 1.20 1 1.18 Tons /Man Day 9.72 9.54 9.59 1 9.45 1.1 Hour Tons /Man Day 7.13 1 5.36 5.60 5.87 Total Miles Traveled 4,763 5,025 47,980 51,175 REFUSE TRANSFER - Transfer Trailer 26 36 237 66 Man Hours 542 569 5,555 5,606 Loads Hauled 142 140 1,464 1,445 Tons Hauled 2,903 2,843 29,955 29,140 Average Trailer Loads per Work Day 5.46 5.39 1 5.76 5.60 Average Tons per Work Day 111.65 1 109.33 1 118.65 112.95 Total Miles Traveled 4,843 5,208 50,941 51,989 PARKS DIVISION .317013180 Trees Trimmed by Staff 56 44 1,029 775 Trimmed by Contractor 801 902 10,475 8,932 Removed 26 36 237 66 Planted 28 57 458 205 Root pruned 30 74 575 347 Requests 252 140 2,204 1,224 EQUIPMENT MAINTENANCE DIVISION -6110 Number of Vehicles Disposed 1 0 41 Number of Repair Actions 1 304 1 288 1 2.997 1 3.049 (Item 3 ) June 7, 2005 eECREATION & SENIOR SERVICES DEPARTMEN] 1s` Choice for People, Play Ft Programs To: Parks, Beaches and Recreation Commission From: Marie Knight, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following are reports on the activities of the Recreation and Senior Services Department. I"1 U • r� Monthly Activities Report (Item 3) Page 2 June 7, 2005 RECREATION SERVICES To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS Adult Softball- Spring is Summer - One hundred and seventeen softball teams began play the week of May 16. The summer season features a ten team Stockbrokers league playing at 4:45pm at Bonita Creek Park. The league also has a law -firm Coed league competing on Thursday evenings. In all, over 600 games have been scheduled in 17 different leagues to be played through August 12. Games are scheduled at Arroyo Park, Bonita Creek Park, CYC, and Lincoln Athletic Center. The highlight of the meeting was the presentation of an award of appreciation to Wiley Pena who worked as an official for 25 years and is known in the league to be the #1 official because of his professionalism and fairness. Adult Basketball - Spring & Summer - The month of May was very active for basketball program with May as the registration deadline for the summer season. Games will be played through September 1. With Ensign School Gym undergoing renovation of new backboards, scoreboards, and the playing surface, games will be played at the Eastbluff Boys Et Girls Club. The current spring season played the bulk of its games in May, with all 11 leagues wrapping up June 16. The 82 teams competing for the 11 different league Championships will receive impressive blue "Newport Beach Basketball Champions" equipment bags. • YOUTH SPORTS Youth Track 8 Field Championships- On April 15, approximately 200 boys and girls age six through fifteen took part in the 2005 Youth Track and Field Meet at Newport Harbor High School co- Monthly Activities Report (Item 3) Page 3 June 7, 2005 sponsored by the Newport- Balboa Rotary Club. This multi -event competition included individual running, throwing and jumping events with optional clinics held at various school/ park sites throughout the month of March. The top five competitors from each Age Division were invited to participate in the Southern California Municipal Athletic Federation Orange County Track and Field Meet on May 1 at Trabuco Hills High School in Mission Viejo. Eighty -nine athletes traveled to Trabuco Hills High School to represent the City of Newport Beach. Newport athletes tallied ten First Place finishes in various events throughout the day. Pepsi Pitch, Hit and Run - The City of Newport Beach, Newport Harbor Baseball Association and the Newport Beach Little League sponsored the Pepsi Pitch, Hit and Run event at Bob Henry Park on May 15. This event provided boys and girls, ages 7- 14, the opportunity to participate in an exciting baseball skills competition. In this competition, youngsters had a chance to showcase their pitching, hitting and running abilities. Ribbons were awarded to the top competitors in each age division and several young athletes earned the right to advance to the Sectional Championship held May 21 in La Palma. Youth Summer Hoops - Registration began May 9 for summer hoops, which is designed to provide players with competition through a traditional league format, with emphasis on sportsmanship, positive reinforcement and skill development. Everyone plays at least half of every game with practices held one to two afternoons per week with games beginning June 27. Teams will play one game per week in late afternoon and evening hours. Registration for Tiny League Basketball program for first and second grade athletes began also. This 4 -week clinic is designed to introduce boys and girls to the game of basketball and focuses on teaching the FUNdamentals of dribbling, passing and shooting. This program meets on Wednesdays beginning July 6 through July 27. AFTER SCHOOL AND CAMPS KidScene - Registration for the 2005 -06 school year will be held Saturday, June 18 at Sam at each of the three KidScene locations. Registration will be on a first -come, first -served basis with each site limited to 50 participants. Science Day- On May 25 staff at the KidScene After School Program conducted the first ever Science Day with program participants taking part in exciting experiments designed to incorporate learning and fun. Highlights included homemade hurricanes, an air pressure experiment, and constructing a Cartesian diver. Summer Camp - Camp will begin June 27 this year for ten weeks at the Community Youth Center in Corona del Mar and the Balboa Community Center on the Balboa Peninsula. The OC Fair is a new field trip this year where campers will be given an all day wristband for the thrill rides! This year 2 busses will be utilized on field trip days to accommodate the additional campers. CONTRACT CLASSES •Instructor Highlight - Ron Hanks - With a pure love and passion for the game of beach volleyball, Ron has been teaching with the City of Newport Beach for the past eight years. Ron has competing in sports since 5th grade and realized that he had a special gift to play and compete in various athletics, and pursued sports all the way through college. While attending San Diego State University with a scholarship for baseball, he received a B.A. in physical education. Monthly Activities Report (Item 3) Page 4 June 7, 2005 isRon lives in Orange County with his wife and two children and loves the beach life. Teaching and playing volleyball every weekend fulfills Ron's zeal for sports, and having the ability to share his talent with others gives him a great deal of satisfaction. The City of Newport Beach is fortunate to have such a dedicated, and talented athletic instructor organizing the successful beach volleyball program. Ron serves everyone from those with the most basic novice skills to those athletes who are advanced enough to play at the competitive level. AQUATICS Revenue and Participation for May 2005 Aquatics Classes Revenue Participants Lap Swim (Cash participants) $ 669 223 Annual Pass 890 6 NBAC Swim 0 0 Pool Rental 0 0 Training Classes 300 2 NBAC Jr. Polo 0 0 TOTAL $1,859 229 Summer is Here! Well, Almost Here! - With summer starting in a month, Recreation staff and Human Resources have been working together during the past 3 months to secure staff for this •summer for the pools at CdM and Newport Harbor High School. Each year, the City hires between 5- 10 swim instructors/ lifeguards, usually with most of the staff being ready to work by the end of June. A special thanks to the Human Resources staff for working with our Department so closely, since this is a labor intensive process. Pre - Summer Swim Lessons - The City will offer pre- summer swim lessons on Saturday's beginning June 4. In the past, only four spots were available, but with the increased hiring in staff, the City will offer seven spots for each time slots this year. Staff looks forward to adding more swim lessons during the school year. SPECIAL EVENTS Corona del Mar Scenic 5k 2mile Fun Walk and 1k Dolphin Dash - Staff has been meeting weekly over the past month at the Corona del Mar Chamber of Commerce with the 10 member 5k Committee to prepare the final details for the 24`" annual running of this signature event. As of press time pre - registration is off to a great start with an anticipated 2,500 participants with 3 participants traveling from Japan to participate! Celebrating Trees - On April 29, Mayor Bromberg, PBEtR Commission Chair Tobin and staff from General Services, Recreation li Senior Services and the California Department of Forestry ii Fire Protection joined students from Andersen Elementary to celebrate Arbor Day. The students were given a proclamation by the City Council, they presented songs and poems they wrote about trees and then assisted in the planting of new trees. Thank you Mayor Bromberg and Commissioner Tobin for taking part in this event. 33 Years And Counting - Mariners Education Foundation and the City will be organizing the 33rd Annual Independence Day Family Celebration at Mariners Park to be held July 4, 2005. The parade Monthly Activities Report (Item 3) Page 5 June 7, 2005 begins at 10am from the corner of Mariners and Commodore. Upon completion of the parade there .will be interactive games with Barnaby the Clown, carnival rides and games, lots of great food and more! It should be a fun - filled day. Please RSVP to Administrative Assistant Teri Craig at (949) 644- 3158 by Tuesday, June 26, 2005. We look forward to having you help us celebrate the nation's Independence Day! A Fun -Day On Sunday - Sunday Fun -Day in the Park is an event that will be "Celebrating Community in Newport Beach." This FREE event will feature live music, raffles, games and activities, arts and crafts and much more! Delicious food will be for sale to benefit local youth sport groups. Remember to bring your beach chairs, blankets, sunscreen, and umbrellas. This event will be held August 21, 2005 at Bonita Canyon Sports Park from 3 - 7 p.m. and is FREE to the public. FACILITY RENTALS Dunne the period of April 15, 2005 - Mav15 2005 there were: • 29 Picnic /Park Area Rentals 29 Room Rentals • 8 Field Rentals 9 Gym Rentals There were a total of (0) wedding reservation rentals for this period: PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of April Park Patrol had the following contacts: 1. Requested Calls 0 164 with Youth Sports Groups 0 101 Field related issues /checks- some examples are: sprinklers on during day at Eastbluff and Arroyo, double booking at Bonita Creek, moved AYSO 97 coaches to proper fields, Lacrosse nets up on only half field at Peninsula, spoke to Adult soccer group at Arroyo about playing past 10 pm. 0 21 Picnic/ reservation issues /checks: checked on various picnic reservations at parks, 0 140 Community Center issues /checks: unlocked and locked various community center rooms /gyms, reported water leak at Lincoln restrooms, removed group from closed Mariners building, and turned lights on and off at facilities. Doors at WNCC were difficult to unlock, reported to staff. Turned off a urinal at Bob Henry that was flushing continually. We are currently locking the bathrooms at CDM beach M -F nights around 8 p.m. until there are lifeguards at the beach to take over the responsibility. 0 23 Playground checks - checked all playgrounds for safety issues and vandalism, monitored playground at Begonia Park while construction was in progress. 0 30 other - reported fatten tree at Arroyo Park, stopped basketball after dark at Arroyo Park, removed real estate signs at various parks, stopped a group from drinking alcohol at Bonita Creek Park, responded to resident complaints regarding numerous youth skateboarding at Ensign View Park, checked all tennis courts for illegal instruction, stopped several boys from firing air soft rifles at Bonita Creek Park. 0 6 Pre -event check Monthly Activities Report Page 6 a 2 Post -event checks 2. Public Contacts 13 45 education 0 1 alcohol - Lookout Point E3 15 dog related 0 1 noise related Additional Info: During April Park Patrol collected 50 illegal signs, Written Warnings Issued- total of 5 1- Blocking curb access at Arroyo 2- Vehicles in Handicap spaces at Bonita Canyon 2 - Vehicles in Red Zone at Arroyo Citations Issued - total of 2 1 - Handicap citation at Arroyo 1 - Handicap parking citation at Bonita Canyon SPECIAL EVENTS PERMITS (Item 3) June 7, 2005 •As of May 15, 2005, there were 125 Special Event Permits processed and issued for the year. Those of note for this period are: • • City of Newport Beach Track and Field Championships -NHHS Stadium April 15, 2005, attendance: 250 • Newport Beach Film Festival- April 21 -30, 2005, attendance: 2500 • SCMA Boat Show at the Newport Dunes -April 27 -May 1, 2005, attendance: 2275 • Duncan McIntosh Lido Boat Show -April 27 -May 1, 2005, attendance 2275 • March of Dimes Walk America- Fashion Island area, May 1, 2005, attendance: 4500 • Balboa Island Artwalk- Balboa Island, May 7, 2005, attendance:4000 • Volcom Surf Contest- 54th Street, May 13 -15, 2005, attendance 150 • Hyatt Newporter Jazz Festival- Hyatt Hotel, May 13.15, 2005, attendance: 9000 OTHER Begonia Playground - The new playground at Begonia is nearly ready to open. The final walkthrough is Monthly Activities Report Page 7 (Item 3) June 7, 2005 scheduled for the first week in June. This equipment is different than any in the city and has • unique features. The "grubble" used for safety surfacing and the rubber curbing are 100% recycled rubber materials making it the first playground in California to use totally recycled materials for a playgrounds. Newport Beach Is Stepping Up - Six staff members along with 100 professionals from Orange, and Riverside counties attended the NRPA workshop - 'Step Up to Health - It Starts in Parks." The Step Up to Health movement is being promoted nationwide to help bring awareness to the connection of health, fitness and recreation. With the national crisis of obesity and sedentary Lifestyles taking over, Recreation Departments are stepping in to remind communities to get out and play, try new things and Learn new activities. Newport Beach has been activated as a Step Up to Health community and as such has received marketing materials, posters, print materials, to get the word out to the community. Staff will be seeking ways to partner with health care professionals to create programs that will encourage individuals and families to experience daily or regular exercise in fun and imaginative ways, as we[[ as healthy eating habits. 11 Monthly Activities Report Page 8 SENIOR SERVICES • To: Parks, Beaches and Recreation Commission n lJ 0 From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report (Item 3) June 7, 2005 General Membership - The General Membership meeting for May had a little different flare to it. There is always entertainment after the meeting and for the month of May, the Friends chose to feature our own talented groups: The Ukulele Group performed along with the talented hula dancers, Sarah's group of singers led a sing -a -long and the finale was our own Roger Bartholow singing his own tunes. The crowd enjoyed it all which proves that not everything good has to be expensive. CPRS Awards Banquet - Ed Romeo, President of the Friends of OASIS, received an award from the California Parks and Recreation Society for his many years of dedicated volunteer service. Staff from OASIS nominated him because of his passion to assist the senior center in providing creative services to seniors and providing volunteer leadership at the OASIS. Ed and his wife, Mary, joined staff at the annual awards banquet to receive his award. He was very flattered. The Memorable Fifties - Author Donald Palmer of The Memorable Fifties about his memories as a teenager in the 40 "s and 50, teenage love and marriage, and a dream to play big league baseball. Intereenerational Program - Adventures At Sea - The Intergenerational Sailing program with OASIS and KidScene finished this week with a bit of excitement, one of the boats experienced equipment failure, however they made it safely to the Lido Isle pier and the Harbor Patrol came to their rescue. This was also the day that a Daily Pilot reporter tagged along to do a story on the program. Spectacular Summer Concert - On Sunday, May 15`h, we held the first in a series of four concerts. The Long Beach Municipal Band played to a crowd of 225 people in the courtyard area of OASIS. The band had 40 members and played many songs from everyone's favorite musicals. Monthly Activities Report Page 9 (Item 3) June 7, 2005 •Happy, Healthy a Fit - A new monthly class began this month taught by Nick Prukop a fitness trainer entitled "Happy, Healthy and Fit ". Students will learn how to make choices and develop skills that will enhance the quality of their lives. • • Cooperative Agreement Signine - As you are all aware, the Cooperative Agreement between the City and the Friends has now been finalized and signed. This document will be very useful for staff and Board members to use as a guide on how the Center operates and what their role is at the Center. The Board plans on using this document to orient all new Board members. We do appreciate all the effort the Council put into this process, especially those of Councilman Webb and Ridgeway. Staff hopes that this agreement will help to keep a harmonious relationship between the two entities in the future. Transportation Program - The Transportation Program is now fully operational with four drivers and vehicles as of Monday, May 23. Staff is looking forward to being able to serve the needs of our transportation clients. Services were expanded due to the donation from the Friends of OASIS to cover the cost of one driver and related expenses associated with putting another vehicle on the road. Monthly Activities Report Page 10 (Item 3) June 7, 2005 • PARTICIPANTS ATTENDING 8,527 CUSTOMERS • u RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: 3,825 CUSTOMERS 1,512 CUSTOMERS Blood Pressure 49 Information /Referral 880 Braille 10 Legal Assistance 13 Counseling- persons 55 Senior Assessment(hrs) 30 Eldercare 10 Telephone Reassurance 300 Employment 20 Visual Screening 3 HICAP 7 Transportation 14 Housing counseling 55 Income Taxes 66 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle 936 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER PROGRAMS Includes: Kitchen ft Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL 150 PROGRAMS 60 Day Trips 12 Descanso Gardens 42 Pala Casino 46 Tibbie's 40 Palm Springs Follies 40 SPECIAL ACTIVITIES Pankcake Breakfast 150 Computer Friends 60 Movie - The Notebook 12 Volunteer Recognition 90 Humor, Health, Happiness Lecture 13 HICAP Lecture 27 UCI Lecture - Preventing Heart 53 Disease 936 Customers 1,454 CUSTOMERS 1,501.00 HOURS ('equiv. to 9 full -time employees) Long Trips i 168 CUSTOMERS 632 CUSTOMERS OASIS Golfers 134 Sunday Movies - The Way We Were Notorious How Green Was My Valley Far & Away 26 23 12 32 (Item 5) June 7, 2005 9 RECREATION Et SENIOR SERVICES DEPARTMENT TO: Parks, Beaches Ft Recreation Commission FROM: Marie Knight, Director SUBJECT: Naming of Park Site located behind the Newport Beach Central Library The naming of the park site that is located behind the Newport Beach Central Library was discussed at the March 15, 2005 Park Development Committee meeting and at that time the Committee decided to obtain input from the community on the name for the park. Staff worked with the Daily Pilot on an article that ran April 5th and also in the Newport Navigator inviting the public to submit appropriate names. The article urged people to think about the history of the site when making their suggestions. Four hundred and twenty -five suggestions (see attached) were received, with only a handful of duplicates. The Park Development Committee reviewed the suggestions at • their May 17, 2005 meeting and provides the following recommendations for your review: Centennial Park Newport Beach Central Park Newport Central Park • (Item 6) June 7, 2005 RECREATION ft SENIOR SERVICES DEPARTMENT • To: Parks, Beaches 8 Recreation Commission From: Recreation Activities Committee Re: Volleyball Teaching Center on the Beach between 15' fs 160 Streets RECCOMENDATION Add three new sand volleyball courts between 15th and 16th Street off the boardwalk by the restroom building for the following reasons: . Courts are at least 103 feet from the boardwalk. There is ample street parking. Restroom facilities at 15th Street are available. Local businesses could benefit. BACKGROUND The City operated volleyball classes have been conducted at Corona del Mar State Beach for the past 20 years, during that time, the following issues have arisen: The beach area is utilized more by sunbathers and results in lack of space for beach volleyball classes taking place. • Conflicts with the fire pits and beach volleyball users. The fire pits cannot be removed per Coastal Commission. The demand for more beach volleyball classes. Classes continue to fill up to maximum and generate waitlists for those hoping to get into the class. With the renovation of the beach in fall 2005, the ability to expand the number of courts at CDM does not exist and there is a probability that a few of the existing courts will be moved and /or removed. This proposal is to find a feasible alternative for the City volleyball classes so they can expand without impacting the beach and weekend players. The classes are currently held year round at Corona del Mar State Beach on four of the 10 courts. After the planned construction is completed, it is anticipated that there may be a need to move or remove 2 -4 courts due to reduced sand area and this will create a significant negative impact on classes and the casual weekend users. By moving these classes to another location it would open up all of the courts at CdM each weekend instead of the 6 that are currently open (after the class reserves four). The Recreation Activities Committee met April 26, 2005, to discuss this issue. They voted to recommend Option B on the staff report (Attachment A) by a 2 -1 vote. This option recommends placing the courts between 15th and 16th Street. Currently there are three courts at this location and this would result in a total of 6 courts for the classes. Residents and property owners within 300 feet of the effected area were notified of the April 26 meeting by mail and of the June 7, 2005 Commission meeting. • The following is the past year's schedule of volleyball classes by season: Sample Seasonal Schedule Winter Classes Saturday's 10am -Noon 25 participants Sunday's 10am -Noon 35 participants Sunday's Noon -2pm 35 participants Spring Classes 5 -7pm 25 participants Wednesday's 5 -7pm 30 participants Thursday's 5 -7pm 30 participants Saturday's 10am -Noon 30 participants Sunday's 10am -Noon 25 participants Sunday's Noon -2pm 25 participants Summer Classes Thursday's 5 -7pm 25 participants Saturday's 9am -11am 30 participants Sunday's 9am -11am 25 participants Sunday's 11am -1pm 25 participants Fall Classes Thursday's 5 -7pm 15 participants Saturday's 10am -Noon 30 participants Sunday's Noon -2pm 25 participants General Services Beach Maintenance staff and Lifeguards have been consulted and have stated that adding four additional courts in this area would not interfere with their respective activities. By moving the class location to an area of the beach with six courts, the classes will be able to expand to meet demand and open up space at CdM State Beach for sunbathers and casual . weekend volleyball players. • • Option B (Between 15th & 16th Street) • • F- i Or n —_ tc f I� A + 145 Feet from ADA sidewalk to the beach. Option B�Pagej 7 11F Fort From ! rye Boardwalk �I '.t`r fYai L ' Rextrooms w 145 Feet from Lifeguard Tower 15 I (Item 7) June 7, 2005 RECREATION Et SENIOR SERVICES DEPARTMENT • To: Parks, Beaches and Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Revisions to the Youth Sports Commission Criteria and Responsibilities, Field Allocation Policy and Addendum to Field Allocation Policy RECOMMENDATION Revise Youth Sports Commission Criteria and Responsibilities, the Field Allocation @ Use Policy, and approval of the Addendum to the Field Allocation & Use Policy BACKGROUND In 2003 the Youth Sports Commission Member Organizations Criteria and Responsibilities document was revised with input from the PBEtR Commission, the Youth Sports Commission (YSC) and staff. The purpose of revising the document was to make the allocation of limited field resources as equitable as possible. Staff has been operating under the revised system for two years and has received many comments from YSC members and non - members regarding the positive and negative aspects of the system used to allocate the limited field resources. Fields continue to be in great demand due to increased students in the NMUSD as well as the Districts increased need for • more of their fields to accommodate Measure A construction and the new Mariners' Park Library project. Staff has also received comments regarding perceived inequities in the interpretation of the criteria to be part of the YSC, which is given allocation priority. After review and a public meeting with the Recreation Activities Committee and the YSC member organizations and all other interested user groups, staff is again recommending revisions and additions to the policy aimed at the continued improvement of the allocation process and better definition of the criteria for membership in the YSC. ATTACHMENT 1- YOUTH SPORT COMMISSION (YSC) MEMBERSHIP ORGANIZATIONS CRITERIA AND RESPONSIBILITIES: This document establishes the criteria must be met by an organization in order to be considered a member of the YSC, as well as the policies and procedures that govern the YSC. Issue - The YSC and the field allocation process was created to give advantage to groups who provide "recreation" style play for Newport Beach youth. The philosophy of the group is volunteerism and non - exclusivity, in other words — everyone ploys. At times organizations may hold tryouts to balance teams within their leagues, but never to eliminate children, thereby creating an elite team to compete on the "club" level. Club level is considered competitive not "recreation" play. Currently some YSC member organizations have teams that are formed through tryouts and are exclusive. In past seasons, YSC member organizations have used a rationale that players who don't make this team are placed elsewhere in the organization and are not eliminated. Non YSC club teams have complained that • these YSC member "club" teams are being given preferential treatment, as the non YSC club teams are the same and in many instances play in the same club league. This has caused the system to be out of balance. Revisions to the Youth Sports Commission Criteria and Responsibilities, Field Allocation Ft Use Policy and Addendum to Field Allocation Et Use Policy for User Group Classification E -H Page 2 • Policy Chan e - Reference Section A. 5. - add: Any teams within an organization that are formed through a tryout process and are exclusive will disqualify the organization as part of the YSC. Teams formed through a tryout process will be permitted if they meet criterion listed in section A. 7. and such teams receive no additional benefits that distinguish them from the organizations recreational teams. Examples include but are not limited to higher quality uniforms, training equipment, preferential field use or additional field use. Teams must also be formed by selecting players out of the organizations recreational team rosters and exclusively play teams within their own organization. Issue - Some YSC member organization teams are employing paid trainers. This is a violation of the current policy. This revision cleans up the language and eliminates any confusion as to who is eligible to be paid and for what services. This revision also clearly defines the line between a recreational team and a club team. Policy Chang - Reference Section A. 7. - add:... administered with the exception of referees and umpires. Paid coaches and trainers are prohibited as part of any YSC member organization. Paid trainers may be employed for clinics that are open to the entire league membership; trainers may not be used by individual players or teams. An individual may hire a trainer for personal purposes provided that the trainer applies and receives a rental permit through the Recreation Et Senior Services • Department. Issue - Some soccer organizations have expanded their "off" season by forming multiple teams at multiple levels in each age division (gold, silver, bronze), essentially creating another league and season during the winter or summer maintenance period. This revision would clearly define what is acceptable as an All -Star Program. If we were to allow the continued expansion, it would continue to impact the condition of the fields and not allow the needed designated maintenance period. This additional use also affects the quality of the fields for the next user group's season (baseball). Po y Change - Reference Section A. 10. - add: YSC member organizations are permitted to have an Alt Star Program defined as follows: All -star team defined as play outside of the regular allocation period. Players will be selected from the season teams for which the All Star team is representative. One All -Star Team per age division (one male and one female team) will be allowed. Deleted Sections - Facility Improvement Plans are no longer required in lieu of the $1 per hour field use fee and City no longer allocates any NMUSD fields. a. Section B. 2.e. - delete b. Section C. 10. - delete Issue - No method of consequence for violations. J Revisions to the Youth Sports Commission Criteria and Responsibilities, Field Allocation Et Use Policy and Addendum to Field Allocation Et Use Policy for User Group Classification E -H Page 3 • Po_1r Change - Add: Section D - Violations - The following will apply when YSC member organizations have failed to follow the criteria established above. Offenses will be by season unless otherwise stated in written warnings. First Offense - Verbal warning, if situation resolved no further action taken Second Offense - Written warning; meeting with offending coach (if applicable), the league president, and at least one other member of the Board of Directors and representative (s) from City Recreation Services staff as designated by the Director. Third Offense - Minimum penalty loss of one field for the next season, maximum penalty loss of status as a YSC member organization for the next season in which the league participates. Penalty to be determined by Recreation Et Senior Services Director. After penalty has been served, organization may reapply for use of City fields and membership to the YSC. Appeal Process - Appeals to be submitted to Recreation Et Senior Services Director within 10 days of penalty. Appeals will be forwarded to the Parks, Beaches and Recreation Commission. ATTACHMENT 2 - FIELD ALLOCATION Et USE POLICY This document outlines the process used to allocate our field resources to the various groups requesting their use. Fields are allocated on a percentage basis. • Issue - The prior allocation numbers were 75% of the available fields for City and YSC use, 17% for secondary priority season YSC and 8% for maintenance. There was no allocation for any other categories. This leaves over 200 Newport Beach youth currently playing on club teams with no place to play their sport and the City with no fields left for allocation. Although club teams are not considered recreational and do not qualify for the same amount of time, it is necessary to add them to the mix to provide some time for them in this process. Policy Change - Reference Section V. - Allocation Paragraph D. • 70% of the available fields for primary priority season (City and Youth Sports Commission Member Organizations) • 15% of the available fields for secondary priority season activities of Youth Sports Commission Member Organizations • 10 % of available fields for allocations to groups in lower user classifications (E-1) 5% of the available fields are not allocated and used for maintenance rotation, community use and other items not anticipated on an as needed basis. These fields will be reallocated to qualifying organizations as they become available based on the allocation formula. Issue - It has been observed by other groups and Park Patrol, that many fields are • unused after they are allocated. When YSC or other groups fail to turn in unused fields, it deprives other groups the opportunity to use them. This paragraph addresses that issue and creates a consequence. Revisions to the Youth Sports Commission Criteria and Responsibilities, Field Allocation Et Use Policy and Addendum to Field Allocation 8 Use Policy for User Group Classification E -H Page 4 Policy Chan e - Reference Section VI. Notice of Non -Use of Fields - add paragraph: Any user group with documented non use of an allocated field for two consecutive weeks after Labor Day in the fall and after March 1 in the spring will lose that allocation for the remainder of the season. Exceptions to this policy are made only with prior notification to recreation staff regarding special circumstances. It is City Policy that user organizations turn in unused fields for reallocation. Issue - YSC or other groups are never allowed to "trade" allocations among themselves without approval from City staff. These additional lines create a clear consequence for those who choose to ignore the established policy. Policy Change - Reference Section VII. Notice of Exchange of Fields add:... and an accurate record of exchange for tracking purposes. User organizations who switch times /fields without going through the proper process may lose their entire allocation as a result. Issue - Reference Section IX. Public Address System Use Paragraph 1. Polity Change- Change: 15 days to 20 days based on new Special Event Permit process. Issue - Reference Section XII. Maintenance. Organizations routinely perform facility • - maintenance on City parks and City must be properly protected against damage or improper workmanship. Policy Change - Add: The organization is responsible for insurance, worker's compensation and any contracts required by the City of Newport Beach for the work being done on City property. Any failure to complete the Facility Improvement Plan properly that results in costs to the City, shall require YSC to reimburse the City. ATTACHMENT 3 - FIELD ALLOCATION iY USE POLICY FOR USER GROUP CLASSIFICATION E -H Issue - This is a new document created to serve as an allocation procedure for Classifications E -H who request use of City fields. These groups are typically club teams that are formed through a try-out procedure and are at a competitive level rather than recreational. After discussion and input from staff, user groups, the Recreation Activities Committee, staff feels that this system is fair and equitable. It will be an addendum to the Field Allocation Policy and is meant to be used in conjunction with that policy. Since the allocation for this group is small, the assignments are in hours, not fields or days. Attachment 4 displays a sample allocation (not using reol roster numbers) to show how the allocation would work and how it would be fair and equitable. Attachments: 1. YSC Membership Organizations Criteria a Responsibilities is 2. Field Allocation 8 Use Policy 3. Field Allocation l3 Use Policy for User Group Classifications E -H 4. Sample Allocation City of Newport Beach Recreation &t Senior Services Department • YOUTH SPORTS COMMISSION MEMBER ORGANIZATIONS CRITERIA AND RESPONSIBILITIES The following criteria was adopted by the Parks, Beaches and Recreation Commission on April 1, 2003. These criteria supercedes any previous documents. A. Initial Approval Criteria as follows This Recreation ft Senior Services Department Policy sets forth the procedure for determination of eligibility and requirements for membership in the Youth Sports Commission (YSCI. Membership allows for participation in the Youth Sports Commission meetings and includes priority allocation of City athletic fields and gymnasiums. Eligibility is determined by the following criteria: 1. Organization must have a Charter. 2. Organization must have a Board of Directors. 3. Organization must be established as a non -profit organization. Non -profit status is defined as an organization that is so defined by the Internal Revenue Service, 501c(3) and has a State of Caltforrda Tax Identification Number. 4. Organization roster of participants must include more than 50% Newport Beach residents. 5. Organization must have an open enrollment policy accepting all players regardless of skill level. Any that would distinguish tern from the organizations recreation teams. Examples include, but are not limited to higher quality uniforms, traininq equipment preferential field use or additional field use. Teams must also be formed by selecting Dlavers out of the organizations recreational tema rosters and 6. Organization must employ a "minimum play rule" for participants with each player given equitable playtime regardless of skill level. 7. Organization must be strictly volunteer organized and administered with the exception of referees and umpires. Paid coaches and trainers are prohibited as part of any YSC member organization. Paid trainers may be employed for clinics that are open to the entire league membership, trainers may not be used by individual players or teams. An individual may hire a trainer for personal purposes provided that the trainer applies and receives a rental permit through the Recreation It Senior Services Department. 8. Organization must be able to provide liability insurance naming the City of Newport Beach additionally insured to the policy for $1,000,000. 9. Organization must provide a service that is not currently being offered by City programs. 10. YSC member organizations are pemdtted to have All -Star Program defined as follows. Players will be selected from the season teams for which the All -Star team is representative. [One All -Star Team per age division (one male and one female team) will be allowed. B. Application Process 1. Fill out official application form completely. 2. Attach the following documents a. Official participant roster listing the total number of participants and teams with breakdown of • residents and non- residents for last complete season. The City of Newport Beach commits to keeping all submitted information confidential and will not publish or distribute in any manner. Roster must include participants name, address and age. (If group is a two season sport, two sets would be required). YOUTH SPORTS COMMISSION MEMBER ORGANIZATIONS CRITERIA AND RESPONSIBILITIES Page 2 b. Amount of fields and times requested on an annual basis. • c. Process for selection of teams. d. Process for training of coaches. C Responsibilities of Youth Sports Commission (YSC) Member Organizations _For continued membership in the YSC , the following criteria must be satisfied: 1. Sinn a contract annually with the City of Newport Beach 2. Provide City of Newport Beach with the following information prior to the beginning of each season: a. Practice schedules and game schedules b. Team rosters and /or total number of participants c. Roster of coaches and phone numbers d. Breakdown of residents and ran- residents in program 3. Inform Recreation Services staff of changes in liaison or main contact person's name, address, or telephone number immediately. 4. Obtain permission of the City prior to any change in the published schedule of field allocations. Report as directed schedule changes, specifically decreases in use. t 5. YSC member organizations will provide all its own publicity, registration and 1 coach's training consistent with criteria provided for membership in the Youth Sperts CemrnissienYSC. City must agree to any deviation in writing. 6. Youth- 5perts-YSC member organizations will be responsible for screening all personnel and volunteers for • prior criminal records or infractions. 7. YSC member organizations must have a responsible adult at each and every activity scheduled within the City facilities. 8. YSC member organizations are responsible for: a. Participating on the YSC with a spirit of partnership and cooperation. b. Communicating with City staff in a timely and respectful manner. c. Contacting participants and organization's board and representatives regarding all matters in their league or beam and communicating with the organization regarding all City policies and regulations. d. Clearing area following games or practices of all litter, debris etc. e. Knowing facility rules and regulations and providing pertinent information to participants and coaches. This includes proper use and care of lights, grounds, keys, facilities and amenities. 9. Applying to Parks, Beaches and-& Recreation Commission for approval to make any additions or changes to fields, amenities or membership criteria. 4- 1-10. Follow all Council policies that pertain to field usage and pay the established hourly rate within 45 -days of billing. D. Violations First Offense - Verbal warning, if situation resolved no further action taken YOUTH SPORTS COMMISSION MEMBER ORGANIZATIONS CRITERIA AND RESPONSIBILITIES Page 3 Second Offense - Written warning; meeting with offending coach (if applicable), the league president, and at least one other member of the Board of Directors and representative(s) from City 4 Recreation Services staff as designated by the Director. Third Offense - Minimum penalty, loss of one field for the next season; maximum penalty loss of status as a YSC member organization for the next season in which the league participates. Penalty to be determined by Recreation & Senior Services Director. After penalty has been served, organization may reapply for use of City fields and membership to the YSC. Appeal Process - Appeals to be submitted to Recreation & Senior Services Director within 10 days of penalty. Appeals will be forwarded to the Parks, Beaches & Recreation Commission for discussion. The Parks, Beaches &. Recreation Commission ultimately determines continued membership. Failure to comply with the requirements and responsibilities listed will result in the Parks, Beaches ft Recreation Commission revisiting membership status. E • atta- e.A,-R_� 0) City of Newport Beach Recreation It Senior Services Department • FIELD ALLOCATION ht USE POLICY This document sets forth the procedure for the City of Newport Beach (City) tD facilitate the allocation of all available fields or gymnasiums under its ownership and /or allocation control. It is necessary to formulate this procedure for the following reasons: A. User groups need a procedure to secure fields or gymnasiums for the planning of games, practices, and /or events. B. The demand for field or gymnasium usage exceeds the City's ability to permit unlimited and /or unscheduled use by all participants. C. Maintenance and renovation must be scheduled and implemented to maintain the community's high standards of aesthetics and sustain the playability of the City's facilities. D. Allocating field or gymnasium space to qualified organizations assists the City in the fulfillment of the Charter to plan, coordinate and direct community recreational activities. I. PROCEDURE It is the intent of the City of Newport Beach Recreation Ft Senior Services Department to allocate field or gymnasium use to requesting and qualified organizations on the basis of fairness and impartiality in concurrence with the seasonal priorities mentioned in definitions section. The resulting surplus of field time shall be allocated at the discretion of the City of Newport Beach • Recreation Services staff, based on the priorities. IL DEFINITIONS This section defines the terms used throughout this procedure. A. City: For the purpose of this document, the City of Newport Beach and /or Recreation It Senior Services Department will be referred to as the "City." B. Participant: Participant(s) shall include only those players who are fully registered with the user organization. Non - players such as coaches, officials, and staff shall not be considered participants. For the purposes of field allocation, each organization must present actual enrollment data from their previous season indicating names, addresses, phone numbers, and birth dates of all participants. Upon receipt, City staff will count the number of the City residents within each organization for purposes of allocation. C. Organization: Organization(s) shall include only those user groups listed in III.C. — User Groups - Classifications below that have completed required documentation with the City. An organizational representative consisting of the organization's Board or League President or Vice President of each of those in Group C is required to attend the Youth Sports Commission YSC meetings usually held semi- annually for field allocation review. D. Season. For the purposes of this procedure, the seasons are established as follows: Seasons Pre-season/Tryouts In- Season Opening Date • In- season Closing Date Post season /AU Stars Sport "In Season" Fall August 15- September t September 1 December 15 As Available Football /Soccer Ong February 1 - 28 March 1 June 30 As Available Baseball /Softball FIELD ALLOCATION AND USE PROCEDURE Page 2 E. Primary Priority User: An organization whose sport has been classified as "In Season" will be given first priority access to facilities during their designated season. • F. Secondary Priority User: An organization whose sport has been classified as not "In Season" V411 be given second priority access to facilities during their non- season. G. Priority: Field assignments are based on the following priorities: mm rN 1. Maintaining fields /facilities 2. Providing fields /facilities for organized game use. Secondary Priority 3. Providing Fields /facilities for the use of "practices" will be allocated only after all maintenance and game requests have been processed. III. USER GROUP - CLASSIFICATIONS Facility Use Permits will be approved on the basis of priority as follows: A. All official Recreation It Senior Services Department initiated and /or conducted activities, including those of the Friends of OASIS at the OASIS Senior Center. B. All official City of Newport Beach activities. C. All official YSC member organizations (with current and up -to -date required documents). In season groups will have first priority and sports not in season will be considered secondary users. D. Official public agency sponsored programs and activities not included in A., B., and C. above. . E. Recreational, social or civic activities of groups which are resident promoted and sponsored by local non -profit organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents. F. Recreational or social activities of private Newport Beach residents, which are not open to the public. G. Recreational, social or civic activities and /or groups which are non - resident promoted and sponsored by non -profit organizations which are open to the public, but not qualifying under D above. H. Schools, colleges, hospitals and other sirnitar civic groups not qualifying under the definition of non- profit. I. Commercial businesses and all others. In order to qualify for resident classifications, orgarrizations must submit rosters of their most current membership, with resident verifications. IV. APPLICATION Each organization is required to submit field requests by November 1 for the following spring field use, and May 1 for the following fall field use. Any organizations missing these deadlines will have access to any remaining fields on an "as available" basis only. Each league must present official league enrollment data from their previous season indicating names, addresses, phone numbers, and birth dates of all participants, with their application. The number of the City residents within each organization enrollment mint be deterrrrined and confirmed by the City prior to the field allocation meeting. FIELD ALLOCATION AND USE PROCEDURE Page 3 V. ALLOCATION • A. City staff will review all the applications and allocate fields equitably based on the priorities listed in this policy and encourage optimum cooperation between all user groups. Field allocations will be reviewed and discussed twice a year at the semi - annual Feromissien� YSC meetings (see section IL G. and ill.) Any appeals to decisions or allocations can be made to the Parks, Beaches £t Recreation Commission within 10 days of the Yeuth YSC meeting. B. Allocations are based on the number of City of Newport Beach residents within each organization as well as the priority season and priority group. C. Allocations will be based on official rosters submitted by each organization as required by membership in the YSC and outlined in section IV. D. Field Allocations will be made based on the number of fields each season that the Recreation It Senior Services Director deems are available for distribution. The distribution formula will be as follows: • 725,°6 -70% of the available fields for primary priority season (City and Youth Sperss Eernmissien -YSC member organizations) • 17%-15% of the available fields for secondary priority season activities of Yeuth Sports C�.:,^4s nn —YSC member organizations • 10 °o of available fields for allocations to groups in lower user classifications (E -1) • 8%,-5% of the available fields are not allocated and used for maintenance rotation, community use and other items not anticipated on an as needed basis. These fields will be reallocated to qualifying organizations as they become available based on the allocation formula. VI. NOTICE OF NON -USE OF FIELDS Any user organization that has been allocated space and does not intend to use it on a regular basis must notify the City so that the field may be re- allocated or otherwise used. Failure to do so can result in forfeiture of all fields for the remainder of the season. Notice of non -use must be received by March 1 for spring and September 1 for fall so the field can be reallocated. Unless written notice is received, users will be billed for all allocations. All fields that are turned back in to the City for reasons of non -use by an organization will be allocated to the remaining qualified organizations based on the allocation formula. ise of an allocated field for two the spring will lose that alloca nade only with prior notiificatioi VII. NOTICE OF EXCHANGE OF FIELDS An organization cannot forfeit or exchange its allocation or any part thereof, with another organization without written approval of the City. Any such modification desired must be filed with the City and verified in writing by all parties wishing to exchange allocation. This allows for accurate billing of use= and an accurate record of exchange for tracking purposes. User organizations who switch times /fields without eoine through the Droner Drocess may lose their entire allocation as a VIII. ATHLETIC FIELD LINING /MARKING 1. Lining of City fields with chalk or paint is not permitted without written permission granted by the City. 2. Burning lines on any City of Newport Beach parks and /or fields is not permitted. FIELD ALLOCATION AND USE PROCEDURE Page 4 3. Any user failing to comply with these guidelines are subject to the following: A. Payment for all damages occurring to the facility 01 B. Termination of any /all field use permit(s) for one year IX. RULES AND REGULATIONS OF FIELD USE 1. User groups must designate a representative, an adult 18 or older, to be present during any /all of their practice and/or game time(s) at each City field /facility used. 2. Games and practices can begin no earlier than 3pm on weekdays, and Sam on weekends. No games and /or practices may be scheduled on holidays without prior approval from the Community Services Director, or their designee. 3. Games and practices can end no later than 9:45pm weekdays, and dusk on weekends, except through special request to the Parks, Beaches and Recreation Commission. 4. Weekend use, on a regular basis, may be subject to limited hours at the discretion of the City. 5. Organizations /groups utilizing lighted facilities are responsible for ensuring the proper use of lights. The City reserves the right to bill user groups for hourly energy costs incurred during hours that lights are left on and the fields are not being used. 6. Use of portable lights is prohibited unless permission is granted by the Parks, Beaches and Recreation Commission. 7. Use of metal cleats is prohibited. 8. Alcoholic beverages are prohibited at all City parks and facilities, except Oasis Senior Center. 9. No artificial noisemakers, i.e., horns, rattles, bells, whistles, etc. are permitted. Officials or coaches, as a necessary part of the activity, may employ such devices upon consultation with the City. 10. At the conclusion of games, practices, and activities, organizations must leave the park/facility quickly, quietly, clean, and clear of debris. Failure to do so will result in a maintenance- clearring fee being assessed to the group. 11. All user groups that are classified under Section III. C - E must have at least 50% of their City residents participate actively on a weekly basis. When a team is playing against a team from another jurisdiction, this rule shall apply to only the "last" team representing the qualified organization. Roster changes that affect compliance with residency requirements must be reported to the City within one week of occurrence. Failure to do so will result in forfeiture of all fields and /or facilities. 12. Organizations or teams must provide required insurance documents to City prior to allocation of fields /gymnasiums. X. TRAFFIC AND PARKING 1. The user group must assure that participants and spectators utilize off-street public parking areas, when available. If parking conditions warrant, e.g., during pre-, post -, and regular season or tournament play, the user group will provide, at their cost, at least one safety officer to direct participants and spectators to designated parking areas. The City, at its sole discretion, may require additional parking mitigation on an event -by -event basis. 2. Driving, operating, or parking any motor vehicle within the City parks and /or facilities is prohibited, except in areas specifically designated as parking areas unless prior written permission is obtained from the City. In case of medical emergencies, only emrrrgency vehicles will be allowed on the park for rescue purposes. • 3. All vehicles shall be legally parked. FIELD ALLOCATION AND USE PROCEDURE Page 5 XI. PUBLIC ADDRESS SYSTEM USE • 1. Sound amplification equipment may be allowed in City parks only with a Special Event Permit. An approved City permit is required prior to use of any sound amplification equipment. Permits may be applied for in the Recreation li Senior Services Department. A minimum of 15 working days is required for consideration of approval. *I 0 2. Only persons 18 years and older will be allowed to operate any public address system. All public address system use for athletic events must pertain to the game being played. Special announcements should be kept to a minimum. "Play -by- Play" announcing is prohibited. XII. MAINTENANCE 1. The City will maintain parks, facilities, and fields for public use at City standard and will install permanent equipment such as pitching rubbers, base anchors. 2. The Youth 5peFts Commission YSC member organizations must financially support any desired or additional maintenance such as field preparation, lining of the fields, setting of bases or a higher standard of maintenance than the City's standard. 3. The YSC member organizations will provide an annual Facility Improvement Plan to repair, improve or renovate those fields or gymnasiums used during their seasons. No work can be initiated until plan is approved by City staff. XIII. 4. Ail Facility knpFevement Plem will be incerPGFattad- into raRt-rar-t f9r: Youth SPOFtS C.9FAWsSiOR Member 4.3. Members are responsible for any damage or repairs needed due to implementation of Facility Improvement Plan. The organization is responsible for insurance, worker's compensation and any contracts required by the City of Newport Beach for the work being done on City property. Any failure to complete the Facility Improvement Plan properly that results in costs to the City shall be reimbursed to the City by the member organization. 65. User groups /organizations maintenance responsibilities shall include: A. User groups /organizations are responsible for all maintenance such as lightweight field preparation, setting of temporary bases or goals. B. Motorized vehicles are not permitted in the City facilities for the preparation of athletic fields or other activities unless prior written permission is obtained from the City. 76. Each user group is responsible for the facility being free of trash or debris caused by their group's usage, including checking restrooms and parking areas. 87. User groups are required to report any and all damage or acts of vandalism to the City immediately. 98. The removal of bases or use of base plugs requires prior departmental approval. Any request to modify or improve any City facility shall be submitted for review by-to the City Parks and Recreation staff for consideration. No permanent structures or equipment shall be erected on City facilities unless approved by the City and dedicated for community use. W. STORAGE AND /OR CONCESSIONS 1. Storage units may be placed with written permission only and are the responsibility of the User group. Storage units must be in good condition at all times and any vandalism or breakage must be repaired immediately. Group must maintain the storage facility in a clean manner at all times. 2. The City assumes no liability or responsibility for any equipment or storage units kept in the storage areas. 3. User groups must provide keys to City staff for all storage units, locked closets and fenced areas. • • 0 FIELD ALLOCATION AND USE PROCEDURE Page 6 4. No equipment may be left out on fields or outside bins unless approved by the City. 5. Organizations are required to provide an inventory of all items stored in said containers. Any /all flammable and /or toxic substances are strictly prohibited in storage containers. 6. Any user failing in comply with these guidelines are subject to the following: A. Payment for all damages occurring to the facility B. Termination of any /all field use permit(s) for one year XV. BANNERS Separate regulations governing the display of temporary advertising banners in the City parks are available at the City (see City Council Policy B -14 — Temporary Signs with Sponsorship Recognition in City Parks and Beaches). Any group vvishing to display banners on City facilities should request a copy of those regulations prior to arranging for any banners. Although there is not cost, there is a limit to the number and times a banner can be displayed. XVi. OTHER Organizations /Leagues anticipating a split tri form a new organization /league, or individuals planning to organize a new sports program must apply to the City six months prior to the estimated starting date. The application will provide the time necessary to study the impact of the new program on existing facilities and evaluate the request. Once approved for co- sponsorship status, the City makes no guarantee of space if all space has been previously reserved. XVII. POLICY This procedure is consistent with Council Policy B -13— Public Use of City Facilities that takes precedence if there is any conflict discovered. Revised - 4/1/03 - Parks, Beaches Fr Recreation Cam*ision City of Newport Beach Recreation Et Seniors Services Department • ADDENDUM TO FIELD ALLOCATION AND USE POLICY FOR USER GROUP CLASSIFICATIONS E -H (As referenced in Field Allocation and Use Procedure) It is the intent of the Recreation Et Senior Services Department to allocate field or gymnasium use to requesting athletic teams or organization on the basis of fairness and impartiality in concurrence with seasonal priorities and residential percentage priorities. A percentage of fields will be available each season for allocation to this group to rent, but not until all the Youth Sports Commission (YSC) allocations have been designated and confirmed. II. APPLICATION PROCESS A. Complete and submit a Reservation Request application form. B. Attach the following documents (Applications will be considered incomplete and will not be reviewed if the following information is not submitted): 1. Official participant roster listing the total number of participants and teams with breakdown by team of residents and non - residents Roster must include each participant's name, address, phone number, and age. The City of Newport Beach commits to keeping all submitted information confidential and will not publish or • distribute in any manner. 2. Dates, times, and location of field being requested and if field use is for for practice or games. 3. Copy of your organizations proof of non - profit status 501 -c(3) documentation, if non - profit status is being claimed. 4. Copy of insurance documents naming City of Newport Beach as additional insured, with a $1 million minimum liability. III. PRIORITY Groups /teams should fill our field request forms listing request by priority. Every effort will be made to assign fields by priority requested. The priority of field assignments is as follows: A. Maintenance of fields and facilities B. Assignments in category by highest percentage of resident participants. There shalt be two tiers in assignments in Category E • Tier 1 shalt be teams with 75% or more residents • Tier 2 shall be teams with 50 -74% residents Field assignments are made by giving Tier 1 the majority percentage of the allocation (depending on the available fields and the number of teams that fall in Tier 1) and Tier 2 will be given allocations that are fair but not exceeding those of Tier 1. Organizations /teams that fall in Priority F, G or I will get allocations after Priority E • has been fully allocated. C. Assignments teams in Category F -I - Teams with less then 50% residents fall into Category I at the end of the list FIELD RENTAL AND USE PROCEDURE FOR USER GROUP CLASSIFICATIONS E -H Page 2 IV. SUBMISSION DATES Each organization /team is required to submit field requests by the dates listed below. Any organizations missing these deadlines will have access to any remaining fields on an "as available "basis only. Applications and all supporting documentation are due on the following dates: • June 15 for fall field use • December 1 for spring field Use V. FEES Field use fee's will be determined in accordance with the following criteria and will be paid in advance for all reservations. (as shown on the Park /Facility Rental Form) - two hour minimum is required. • RNPYSO (Resident Non - profit Youth Serving Organizations)- $11 per hour (Proof of 501 c(3) documentation required) • Commercial - Resident Groups - $111 per hour • Commercial Non- resident Groups -$221 per hour Excepts from Field Allocation Procedure (& City Council Policy B -13) III. USER GROUP - CLASSIFICATIONS Facility Use Permits will be approved on the basis of priority as follows: A. All official Recreation Et Senior Services Department initiated and /or conducted activities, including those of the Friends of OASIS at the OASIS Senior Center. B. All official City of Newport Beach activities. C. All official YSC member organizations (with current and up-to -date required documents). in season groups will have first priority and sports not in season will be considered secondary users. D. Official public agency sponsored programs and activities not included in A., B., and C. above. E. Recreational, social or civic activities of groups which are resident promoted and sponsored by local non - profit' organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents. F. Recreational or social activities of private Newport Beach residents, which are not open to the public. G. Recreational, social or civic activities and /or groups which are non - resident promoted and sponsored by non - profit organizations which are open to the public, but not qualifying under D above. H. Schools, colleges, hospitals and other similar civic groups not qualifying under the definition of non - profit. I. Commercial businesses and all others. • In order to qualify for resident classifications, organizations must submit rosters of their most current membership, with resident verifications. 0 2 0 D 41 D O A D a r 1 v m m 9 n O rA Z C 3 9 C - x 0 m m i 3 i d 91 N a Z O N 3 R N 3 R n O m 0 O g R N �+ 2 (7 1 n 8 8 N 3 N 3 a 3 N 3 3 c c 3 N 3 R A o $ n n 0 CWJi 0 0 OD W OD (D O .++ W ANN W W N W N O O 0 Xt ` ZI zj V O Lw 4i w �1 V O 4a O� V p O V 0 3 i d 91 N a PARK NAMES FOR PARK KNOWN AS NEWPORT VILLAGE PARK 21" Century Park American Spirit Park Central Library Amphitheater Park Central Library Coast View Park American Spirit Park of Newport Beach Central Library Coastline View Park Amphitheater Coastline View Park Central Library Coastline Vista Park Amphitheater Harbor View Park Central Library Grand View Park Amphitheater Mesa Park Central Library Grand Vista Park Amphitheater Pacific View Park Central Library Harbor Vista Park Amphitheater Park Central Library Ocean View Park Amphitheater Scenic View Park Central Library Ocean Vista Park Amphitheater Sunset View Park Central Library Pacific View Park Avocado Amphitheater Park Central Library Pacific Vista Park Avocado Bowl Central Library Park (2) Avocado Hilltop Amphitheater Park Central Library Scenic View Park Avocado Hilltop Park Central Library Scenic Vista Park Avocado Ocean View Park Central Library Sunset View Park Avocado Pacific Amphitheater Park Central Library Sunset Vista Park Avocado Pacific Park Central Library View Park Avocado Pacific View Park Central Library Vista Park Avocado Park (2) Central Park Avocado Scenic View Park Clear View Amphitheater Park Avocado Scenic Vista Park Clear View Park Avocado Sunset View Park Clearview Rim Park Avocado View Park Cliff View Park Bay View Amphitheater Park Coastal Vista Park Bay View Park Coastline Amphitheater Park Bay Vista Amphitheater Park Coastline Crest Park Bay Vista Park Coastline Park Blue Horizon Park Coastline Scenic View Amphitheater Park Blue Water Ridge Park Coastline Scenic View Park Cabrillo Crest Park Coastline View Amphitheater Park Catalina View Park (2) Coastline View Park Catalina Vista Park Coastline Vista Amphitheater Park CDM Scenic Park Coastline Vista Park Celebration Amphitheater Park Corona Vista Park Celebration Park Crown Crest Park Centennial Park Crest Ridge Park Centennial Park of Newport Beach Crest Ridge Amphitheater Park Centennial Spirit Park of Newport Beach Central Amphitheater Crest Ridge Library Park Park Crest Ridge Central Library Park 2 PARK NAMES FOR PARK KNOWN AS NEWPORT VILLAGE PARK Crest Ridge View Park Harbor Hills Amphitheater Park • Crest Ridge Vista Park Harbor Hills Park Crest Ridge Harbor View Park Harbor Hills View Park Crest Ridge Harbor Vista Park Harbor Hills Vista Park Crest Ridge Ocean View Park Harbor Point Amphitheater Park Crest Ridge Ocean Vista Park Harbor Point Park Crest Ridge Sea View Park Harbor Point View Park Crest Ridge Vista Park Harbor Point Vista Park Crest Ridge Horizon View Park Harbor View Amphitheater Park Crest Ridge Horizon Vista Park Harbor View Park Crest Ridge Pacific View Park Harbor Vista Amphitheater Park Crest Ridge Pacific Vista Park Harbor Vista Park East Newport Park Heritage Amphitheater Park Garden Spot Of The World Park Heritage Celebration Park Golden Bay View Park Heritage Park Grand Coast View Amphitheater Park Heritage Pride Of Newport Beach Park Grand Coast View Park Heritage Pride Of Newport Park Grand Coastline View Amphitheater Park Highland Rim Park Grand Coastline View Park Hill Top Park . Grand Harbor View Park Hill View Amphitheater Park Grand Newport Beach Coastline View Park Hill View Park Grand Ocean View Amphitheater Park Hilltop Amphitheater Park Grand Ocean View Park Hilltop Coastline View Amphitheater Park Grand Ocean Vista Park Hilltop Coastline View Park Grand View Amphitheater Park Hilltop Coastline Vista Amphitheater Park Grand View Park Hilltop Coastline Vista Park Grand Vista Amphitheater Park Hilltop Park Grand Vista Park Hilltop Sunset View Park Grunion Park Hilltop Sunset Vista Park Grunion Grounds Hilltop View Amphitheater Park Grunion Playground Hilltop View Park Harbor Crest Park Hilltop Vista Amphitheater Park Harbor Crest Amphitheater Park Hilltop Vista Park Harbor Crest Library Park Horizon Rim Park Harbor Crest Central Library Park Horizon View Amphitheater Park Harbor Crest View Park Horizon View Park Harbor Crest Sea View Park Horizon Vista Amphitheater Park Harbor Crest Pacific View Park Horizon Vista Park Harbor Crest Horizon View Park Imagination Park 2 3 PARK NAMES FOR PARK KNOWN AS NEWPORT VILLAGE PARK • Inspiration Park Inspiration View Amphitheater Newport Beach Bay Vista Amphitheater Park Park Newport Beach Bay Vista Park Inspiration View Park Newport Beach Celebration Park Island View Park Newport Beach Center of Culture La Libra Vista Park Newport Beach Central Amphitheater Park Legacy Of Newport Amphitheater Park Newport Beach Central Library Amphitheater Park Legacy Of Newport Beach Amphitheater Park Newport Beach Central Library Park Legacy Of Newport Beach Park Newport Beach Central Park Legacy Park Newport Beach Coast View Park Library Park Newport Beach Coastline Park Library Square Newport Beach Coastline View Park Library View Park Newport Beach Coastline Vista Park MacArthur Amphitheater Park Newport Beach Cultural Center MacArthur Amphitheater Park Newport Beach Cultural Islands MacArthur Coast View Park Newport Beach Cultural Square MacArthur Harbor View Park Newport Beach Culture Plaza MacArthur Hilltop Amphitheater Park Newport Beach Grand View Park MacArthur Hilltop Park Newport Beach Harbor Crest Park MacArthur Hilltop View Park Newport Beach Harbor Hills Park • MacArthur Hilltop Vista Park Newport Beach Harbor Point Park MacArthur Mesa Amphitheater Park Newport Beach Harbor View Park MacArthur Mesa Ocean View Park Newport Beach Harbor Vista Park MacArthur Mesa Park Newport Beach Heritage Amphitheater Park MacArthur Mesa View Park Newport Beach Heritage Park MacArthur Mesa Vista Park Newport Beach Inspiration Park MacArthur Ocean View Park Newport Beach Inspiration View Park MacArthur Ocean Vista Park Newport Beach Legacy Amphitheater Park MacArthur Pacific Amphitheater Park Newport Beach Legacy Park MacArthur Pacific Park Newport Beach Ocean View Park MacArthur Pacific View Amphitheater Park Newport Beach Ocean Vista Park MacArthur Pacific View Park Newport Beach OASIS Park MacArthur Park Newport Beach Pacific Coast Park MacArthur Scenic View Park Newport Beach Pacific Ocean Park MacArthur Scenic Vista Park Newport Beach Pacific Ocean View Park New Little Park Newport Beach Pacific Ocean Vista Park Newport Beach Crest Ridge Park Newport Beach Pacific Park Newport Beach Amphitheater Park Newport Beach Pacific View Park Newport Beach Bay View Amphitheater Park Newport Beach Bay View Park Newport Beach Pacific Vista Park Newport Beach Public Library Park 3 F1 PARK NAMES FOR PARK KNOWN AS NEWPORT VILLAGE PARK • Newport Beach Rising Hill Amphitheater Park Pacific Coastline Amphitheater Park Newport Beach Rising Hill Park Pacific Coastline Park Newport Beach Rising Hill View Park Pacific Coastline View Amphitheater Park Newport Beach Rising Hill Vista Park Pacific Coastline View Park Newport Beach Spirit Amphitheater Park Pacific Coastline Vista Amphitheater Park Newport Beach Spirit Celebration Park Pacific Coastline Vista Park Newport Beach Spirit Park Pacific Crest Park Newport Beach Sunset Mesa Park Pacific Ocean Amphitheater Park Newport Beach Sunset View Park Pacific Ocean Park Newport Beach Sunset Vista Park Pacific Ocean View Park Newport Central Park Pacific Ocean Vista Amphitheater Park Newport Coastline Amphitheater Park Pacific Ocean Vista Park Newport Coastline Scenic View Park Pacific Point Park Newport Coastline Scenic Vista Park Pacific View Amphitheater Park Newport Coastline View Park Pacific View Park Newport Coastline Vista Park Pacific Vista Amphitheater Park Newport-del Mar Park Pacific Vista Park Newport Harbor Celebration Park Park 2005 Newport Harbor Heritage Park Promontory Vista Park Newport Harbor Hills Amphitheater Park Public Library Amphitheater Park Newport Harbor Hills Park Public Library Coast View Park Newport Harbor View Amphitheater Park Public Library Coast Vista Park Newport Harbor View Park Public Library Coastline View Park Newport Park Public Library Coastline Vista Park Newport Vista Park Public Library Grand View Park Newport View Park (2) Public Library Grand Vista Park Ocean View Amphitheater Park Public Library Harbor View Park Ocean View Park (2) Public Library Harbor Vista Park Ocean Vista Amphitheater Park Public Library Ocean View Park Ocean Vista Park Public Library Ocean Vista Park Oceanview Park Public Library Park Pacific Coast Amphitheater Park Public Library Scenic View Park Pacific Coast Park Public Library Scenic Vista Park Pacific Coast Sunset View Amphitheater Park Public Library Sunset View Park Pacific Coast Sunset View Park Public Library Sunset Vista Park Pacific Coast View Amphitheater Park Public Library View Park Pacific Coast View Park Public Library Vista Park Pacific Coast Vista Amphitheater Park Rainbow Ridge Park Pacific Coast Vista Park Ridge View Park F1 5 PARK NAMES FOR PARK KNOWN AS NEWPORT VILLAGE PARK Ridge View Amphitheater Park Scenic View Amphitheater Park Ridge View Library Park Scenic View Park Ridge View Central Library Park Scenic Vista Amphitheater Park Ridge View Scenic Park Scenic Vista Park Rising Hill Amphitheater Park Sea Blue Park Rising Hill Coast View Park Sea Crest Park Rising Hill Coastline Park Sea Crest Amphitheater Park Rising Hill Coastline View Park Sea Crest Library Park Rising Hill Coastline Vista Park Sea Crest Central Library Park Rising Hill Grand View Park Sea Crest View Park Rising Hill Harbor View Park Sea Crest Scenic View Park Rising Hill Horizon View Park Sea Crest Scenic Vista Park Rising Hill Ocean View Park Sea Terrace Park Rising Hill Ocean Vista Park Sea View Amphitheater Park Rising Hill Sunset Park Sea View Park Rising Hill Sunset View Park Sea Vista Amphitheater Park Rising Hill Sunset Vista Park Sea Vista Park Rising Hill View Park Serenity By The Sea Park San Miquel Amphitheater Park Serenity Park San Miquel Coast View Park Shore View Park San Miquel Coastline View Park Skyridge Park San Miquel Coastline Vista Park Spirit Of Newport Amphitheater Park San Miquel Grand View Park Spirit Of Newport Beach Amphitheater Park San Miquel Harbor View Park Spirit Of Newport Beach Heritage Park San Miquel Hilltop Park Spirit Of Newport Beach Park San Miquel Hilltop View Park Spirit Of Newport Celebration Park San Miquel Mesa Park Spirit Of Newport Coastline Park San Miquel Mesa View Park Spirit Of Newport Harbor Park San Miquel Mesa Vista Park Spirit Of Newport Harbor View Park San Miquel Ocean View Park Spirit Of Newport Heritage Park San Miquel Ocean Vista Park Spirit Of Newport Park San Miquel Pacific Park Sunset Mesa Amphitheater Park San Miquel Pacific View Park Sunset Mesa Grand View Park San Miquel Park Sunset Mesa Inspiration View Park San Miquel Scenic View Park Sunset Mesa Ocean View Park San Miquel Scenic Vista Park Sunset Mesa Ocean Vista Park San Miquel Sunset View Park Sunset Mesa Park San Miquel Sunset Vista Park Sunset Park Sansone Park Sunset View Amphitheater Park 5 Sunset View Inspiration Park Sunset View Park Sunset View Park of Newport Beach Sunset Vista Amphitheater Park Sunset Vista Inspiration Park Sunset Vista Park Surfline Terrace Park Tradewinds Ridge Tree City Park Vaquero Vista Park View Park View Point Amphitheater Park View Point Hill Amphitheater Park View Point Hill Park View Point Park View Pointe Amphitheater Park View Pointe Hill Amphitheater Park View Pointe Hill Park View Pointe Park Viewpointe Amphitheater Park Viewpointe Hill Amphitheater Park Viewpointe Park Vista Del Mar Vista Hill Amphitheater Park Vista Hill Park Vista Park Vista Point Amphitheater Park Vista Point Inspiration Park Vista Point Park Vista Pointe Amphitheater Park White Water Ridge Park L_ J PARK NAMES FOR PARK KNOWN AS NEWPORT VILLAGE PARK 0 E 3WVN Alaaaou!S ;gauaq;a6pnq wjal -ljoys e jo ;;snf puepl.ied le;seoo bu!}my axle ;s!w 6uo!a }!I a Ww ;,uop aseald 'spuel ssaoxa 10 ales ay; e!n;a6pnq s,a ;e ;S ay ; ;s!sse o;;dwepe sp pue qg eV lioddns o; Addey aje am 's;uawpuawe asoy; y ;!M •g abed uo OZ-EZ sau!l pue ll!q 044 jo E uo!joaS ;no aN!ns of b9 9V puawe o; no ( a6in aM .sl1e J a�!q pue 'aoeds uado 'splaggeg col puel�jed sly; 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'Asea s,6u11410u) d'89 a ;euaS ;o pea ;sul („-0-0,J aa;;!wwoO uopezlue6jO le ;uawwanoO a ;euaS ay; o; pau6!sse uaeq sey b9 ev :Ile sn jo; a ;epdn mau V jjIN 2A134 WOJ=j a6p!jjesunS pue b9 8V 3a :3oe[gnS aueyq ;y6!uN :ol !Jal ` iejo V �? V N �a b ��UNUEO 19'a AMERICAN YOUTH SOCCER ORGANIZATION a nonprofit corporation dedicated to youth soccer everyone ployt V City of Newport Beach June 1, 2005 Recreation & Senior Services Department 3300 Newport Blvd. Newport Beach, CA 92663 -3884 Attention: Marie Knight Recreation & Senior Services Director Reference: Proposed Revisions to the Youth Organizations Criteria & Responsibilities Dear Ms. Knight, This letter is being sent to the Newport Beach PB &R Commission on behalf of Region 57 of the American Youth Soccer Organization ("AYSO Region 5T) to provide comments on the Proposed Revisions to the Youth Sports Commission Criteria and Responsibilities. AYSO Region 57 currently provides over 2,200 children from Corona del Mar and Newport Beach with • the opportunity to play recreational and competitive soccer at a variety of levels. AYSO Region 57 respectfully requests that the PB &R Commission consider one change to the proposed revisions. Attachment 2 sets forth the "Field Allocation & Use Policy" and contains changes to the field allocation percentages. The prior allocations were 75% of the available fields for City and YSC use, 17% for secondary priority season YSC and 8% for maintenance. The new allocations are 70% of the available fields for City and YSC use, 15% for secondary priority season YSC, 10% for groups in lower user classifications and 5% for maintenance. Region 57 suggests restoring the allocation to 17% for secondary priority season YSC use and reducing the allocation to 8% for groups in lower use classifications. Region 57 uses the secondary priority season allocation for its Spring soccer season. While over 2,200 children play AYSO soccer in the fall, Region 57 has approximately 1,000 children registered for AYSO soccer during the Spring season. A majority of these players are girls since softball does not draw as much interest among girls as baseball does with boys. Due to the increasing number of children signing up for Spring Soccer, our Region has already experienced field shortage for the Spring program under the current 17% allocation. Since groups in the lower use classifications, such as club soccer teams, generally do not field teams during the AYSO Spring Season (which takes place in March and April), the 8% allocation should not affect the ability of those groups to obtain fields during their primary season in the fall. Any reduction in the secondary priority season field allocation will affect our Region's • ability to provide our children with the opportunity to play Spring soccer. If the secondary aOJSM SDCCp9 p9 r� V AMERICAN YOUTH SOCCER ORGANIZATION Cp a nonprofit corporation dedicated to youth soccer �� ` I everyone pleyr, *"�&NDED ASO priority season use for YSC is reduced, our Region may be forced to limit the number of children who play Spring soccer. Region 57 appreciates the work of the Recreation Activities Committee and the Recreation and Senior Services Staff on the changes to the Youth Sports Commission Criteria and the Field Allocation Policy. As AYSO Region 57 is the single largest youth sports organization in Newport Beach, these changes are important to us, and we respectfully request that the City Council consider the one change to the Policy that our Region has proposed. If you have any further questions concerning our comments, please do not hesitate to contact Marce Almaraz at (949) 644 -1164. Thank you, AYSO Region 57 Executive Committee: Kyl 11' akami — Coach Administrator tom- � Diane Brown — Division oordinator Marce Almaraz — Regional Commis ' er 0 Gary Wrigh Referee Adt6fnistrator Laura Winning — Division Coordinator Page 2 of 2 rn Craig, Teri rom: Knight, Marie ent: Tuesday, June 07, 2005 6:15 PM To: Craig, Teri Subject: FW: AB 54 and Sunset Ridge Marie Knight Director, Recreation & Senior Services 949 - 644 -3157 - - - -- Original Message---- - From: Kiff, Dave Sent: Tuesday, June 07, 2005 6:14 PM To: Knight, Marie Subject: FW: AB 54 and Sunset Ridge - - - -- Original Message---- - From: Kiff, Dave Sent: Monday, June 06, 2005 5:33 PM Subject: FW: AB 54 and Sunset Ridge .A new update for us all: AB 54 has been assigned to the Senate Governmental Organization Committee ( "G.O. ") instead of Senate B &P (nothing's easy, is it ?). So we have to have a slightly adjusted strategy Letters in opposition should be e- mailed or faxed to Senator Joe Dunn (D -Santa Ana) at senator.dunn @sen.ca.gov or 916- 323 -2323; AND TO Senator Dean Florez (D- Shafter) at senator.florez @sen.ca.gov or 916 - 327 -5989. Senator Florez chairs Senate GO, and Senator Dunn is a member. No date is yet set for the bill's hearing, but it will be soon. Those of you who may know Senator Dunn well should give his office a call at 916 - 445 -5831. Dave The Honorable Dean Florez, Chair Senate Committee on Governmental Organization VIA FAX: (916) 327 -5989 RE: Assembly Bill 54 (Negrete- McLeod) -- OPPOSE UNLESS AMENDED Dear Senator Florez: Please don't allow Caltrans to sell open space in the Coastal Zone for development. The Legislature, while you were in *the State Assembly, approved Senate Bill 124 (Johnson, 2001) unanimously. You were kind enough to support SIB 124 at that time. The Schwarzenegger Administration is trying to repeal SB 124, which allowed the protection of 15 acres of parkland in coastal Orange County to be preserved for park purposes. We need to remind the Governor that the VOTERS OF CALIFORNIA allowed this type of transaction when we passed Proposition 3 in 1978. Proposition 3 specifically amended the California Constitution to allow Caltrans' excess land in the Coastal Zone to be used for park purposes and sold at its original acquistion price. If the State can't be trusted to comply with SB 124 and the Consitution, what kind of message does that send to the people? ase don't let this land be sold for development. We don't need more expensive condos. We need more parkland. The 4Widents of Orange County, including children from Costa Mesa, Newport Beach, and Huntington Beach, all need this parkland for ballfields, open space, and bike trails. We urge you to amend AB 54 to strike outSection 3 of the bill and lines 23 -28 on Page 8. With those amendments, we are happy to support AB 54 and its attempt to assist the State's budget via the sale of excess lands. Please don't make a lifelong mistake hurting coastal parkland just for a short-term budget benefit. Sincerely, NAME 0 • L Am U