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HomeMy WebLinkAbout12/5/2006 - Agenda PacketCITY OF NEWPORT BEACH Page I of 2 City of Newport Beach Parks, Beaches Et Recreation Commission Tuesday, December 5, 2006 - 7pm— City Council Chambers AGENDA ORDER AND ROLL CALL PRESENTATIONS A. Castaways Project Presentation by Eagle Scout Ross Evans. B. OASIS Senior Center Needs Assessment Survey Results by Evelyn Hart and Senior Services Manager Celeste Jardine -Haug PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar (1 -6) are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval. There will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the mmut, CONSENT CALENDAR 1. Minutes of the October 3, 2006 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park and Operations Division. Activity Report. Receive /file monthly, Activity Report for activities and upcoming projects. 3. Recreation a Senior Services Activity. Report. Receive /file monthly Activity Report for activities and upcoming • projects - 4. Tree Donation Request. Approve donation of 36" box Black Oak tree by Patricia Courteau located at Castaways Park. 5. Tree Donation Request. Approve donation of 24" box Torrey Pine tree by Monique Faure located at CdM State Beach. 6. Picnic Table Donation Request. Approve donation of picnic table by Ms. Milton Bartick located at Peninsula Park. DISCUSSION ITEMS 7. City Street Tree Designation Change - Discussion/ decision to change the designated street tree for 404 -417 block of Dahlia Avenue from the Purple Leaf Palm to the Southern Magnolia tree. Action: Approve / Deny 8. Tree Reforestation - Discussion/ decision of reforestation request by Susan Daly at 2245 Port Carlisle Place. Action: Approve / Deny 9. Tree Removal Appeal. Discussion/ decision request to appeal the denial of the request to remove 2 City -owned Southern Magnolia trees by Christopher Budnick at 501 Fullerton Avenue. Action: Approve / Deny 10. Request by Newport Harbor High School to hold a Surf Contest April 7 -8, 2007. Discussion /decision to forward request for waiver of Policy B -8 to City Council. Action: Approve/ Deny 11. Reyiew /Discussion of Budget Amendment Request to City Council. Discussion of staff recommendation for budget amendment. Action: Approve/ Disapprove staff recommendation to City Council. 12. Foundation Concept. for Recreation Et. SeRlor.B- erylces. Discussion. COMMITTEE REPORTS - 13. Appoint member to Santa Ana River Vision Plan - Advisory Committee - Appoint a member to serve. 14. Appointment of PBFtR Chair to the Memorial Committee rnhtml:http: / /www. city .newport- beach.ca.us/PBRAgendas /2006 /ag12- 05- 06.mht 07/19/2007 • CITY OF NEWPORT BEACH Page 2 of • Park Development - Allen, Brown, Lugar • Recreation /Senior Activities - Brown, Lugar • Ad Hoc -- Budget - Garrett, Brown, Lugar -- Community Service Award - Garrett, Ruzicka -- Youth Sports Liaison - Ruzicka DIRECTOR'S COMMENTS • Director Morgan • Director Harmon FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED mhtml:http: / /www. city .newport- beach.ca.us/PBRAgendas /2006 /agl2- 05- 06.mht 07/19/2007 CITY OF NEWPORT BEACH Item 1 Parks, Beaches 8 Recreation Commission December 5, 2006 Regular Meeting October 3, 2006 - 7pm Convened 7:09pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Marie Marston Cristine Trapp Absent: Phillip Lugar Greg Ruzicka Staff: Mark Harmon, General Services Director Andrea McGuire, Recreation Superintendent Dan Sereno, Parks ft Tree Superintendent Teri Craig, Administrative Assistant DIRECTOR'S COMMENTS Director Morgan stated that the staff is going crazy getting ready for the Centennial. Chair Garrett stated that there had been a problem with a tree on his street and that Director Harmon and his crew had taken care of it quickly and wanted to say thank -you publicly. Director Harmon stated that his department is also busy as they have stem cleaned the piers, moved fire rings, boarded up restaurants, etc. and wanted to complement Director Morgan's department as they have been fantastic to work with and learned a lot from the Dunes and this event has not taken the toll that it did last year. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the September 5, 2006 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation Ft Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Tree Donation Request. Approve donation of 24" box Queen Palm by Debra Bodinus for West Jetty View Park. Motion by Chair Garrett to accept items 1 -4 of the Consent Calendar. Motion carried by acclamation. PRESENTATION 5. Coastal Peak Park. Director Harmon stated that a couple of week ago a Parks Development meeting was held to discuss future parks sites that are coming up in the works and one — Coastal Peak Park which is unique as it is being constructed and designed by The Irvine Company and Commissioner Lugar expressed and interest in having a short presentation on what amenities will be included in the park and asked staff to set up a presentation by TIC for the next Commission meeting. Director Harmon introduced Roberta Marshall from The Irvine Development Company. Ms. Marshall stated that she was the project manager for the Newport Coast project and introduced Dan Miller with the entitlement group; Mike Green, Landscape Architect who is Parks, Beaches fi Recreation Commission Regular Meeting October 3, 2006 - 7pm Page 2 designing the park and Richard Roy with the urban planning and design group and stated that they are here to answer any question that the commission might have. Mike Green with Clarke and Green Associates a local landscape architectural firm stated that Coastal Peak Park is located at the last phase of the Newport Coast project. He noted that as the park site sits at terminus of Ridge Park Road up near Signal Peak. He stated that the county trail runs down to the ocean and eventually connect with Irvine and a major trail that connects the El Morro strand across and eventually into Crystal Cove and that this is a critical trail junction for regional trail structure. He went on to say that the park site is 10 acres and has a spectacular mountain view. He stated that the park has a program based on the development agreement between TIC and the County that there really is an attempt for open play area for team sports and to that end the main portion of the park site which sits below the residential community will have 2 baseball fields, a medium sized soccer field and a larger soccer fields that overlays the baseball fields. He stated that the central part of the park will hold 43 parking spaces; restroom structure; double picnic group shelters; scattered picnic tables around the central core area; a tot lot; basketball court and batting cages. The offshoot area could be used as a staging area for joggers and bikers using the trails and will be developed much like Back Bay View Park with native planting. He stated that much of the area are planted with drought tolerant and a native plant palette. He stated that the plans for the park are nearly complete and staff is very involved and hope to begin construction in March 2007 and completed in the middle of 2008. He stated that the park is turn key park and is fully funded. Discussion ensured regarding the Back Bay View Park and the concern of using that park as an example of planting for Coastal View Park because of some backlash. Chair Garrett thanked them for coming. Parks, Beaches Ft Recreation Commission Regular Meeting October 3, 2006 - 7pm Page 3 COMMITTEE REPORTS - Park Development - Commissioner Allen stated that the following minutes gave an excellent overview of the meeting: Re: Overview Minutes from September 19, 2006 Park Development Meeting 1. Call to Order — 8:30AM Atlendance: Committee Staff D. Allen W. Morgan B. Patapoff P. Lugar M. Harmon a. Badum T. Broom D. aereno L. McGuire T. Craig Council Members Rosansky, Mayor Webb 2. Public Comments None 3. Discussion of Park Development —Update new Commission Members Newport Center Park — Commission Allen read the attached email from Council Member Selich. Badum noted that costs had increased and that the middle lot Qa Farallon would be $1.4M; south end, 1.6M and the northern area $765,000. Discussion ensued regarding costs. Sunset Ridge Park — Council Member Rosansky stated that the State had offered the parcel for $5M and would be going to Council for approval on September 26. The park will include an active ball park. Coastal Peak Park — McGuire stated that this park would be turned over upon completion with very little input from staff. Hannon noted that The Irvine Company staff had come to BCSP and took many notes. Hannon stated that he would request that they make a presentation to the Commission at a future meeting. Santa Ana Heights — Rosansky stated that there was $450,000 from the redevelopment agency for the park. Rosansky stated that after the holidays that Council would meet with PB &R to prioritize the development of the parks. 4. Adjourn — 9:30am Commissioner Allen went on to say that the Commission would be meeting with City Council in January in order to set priorities for parks. Budget - Director Morgan stated that he would be setting up a meeting within a month to update the committee on the budget process. Discussion ensued regarding the demolition of the old Mariners Library. Director's Harmon and Morgan stated that they would get more information to forward to the commission. Community Services Award - Chair Garrett stated that he would forward to Admin Asst Craig a letter to forward to the Daily Pilot requesting nominations for the award. Youth Sports Liaison - Nothing to report. FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: • Fire pit discussion on safety and to regulate what is burned • Discussion of possible implementation of Parks a Rec Foundation. ADJOURNMENT- 7:43pm Submitted by: Teri Craig, Admin Assistant • (1) TO: FROM: 7 i; = PB &R Commission Agenda Item No. -1 December 5, 2006 Parks, Beaches and Recreation Commission Parks and Trees Maintenance and Operations Support Superintendents SUBJECT: October and November Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. The Corona Del Mar State Beach project which provides for new restrooms, a concession stand, parking lot pay booth, a lifeguard emergency response area, • along with new irrigation and landscaping was completed. The contractor is now on a plant establishment/maintenance period. 2. The Fire abatement work by contract services was completed. The project consisted of knock down, removal of dead and dying plants, and thinning. This work is performed annually at numerous City undeveloped and/or open space sites. This project was required to safeguard adjacent structures. 3. Parks Maintenance Division staff is assisting in the design and development of a Coastal Peak Park in Newport Coast. We have asked that all of the design amenities found in our Bonita Canyon Sports Park be incorporated at this new site, since the Sports Park has proven to be very successful. 4. Staff continues coordinating with the Pubic Works and Police Departments regarding the installation of a security fence around the Police Department Facility, which impacts both landscape and irrigation. Our goal is to see that the project funds are all necessary repairs. 5. Three Commission approved donated benches were installed at Peninsula Park and Balboa Pier, along with one approved tree donation at Castaways Park. 6. Accent planting was completed at the Bonita Canyon Sports Park along • MacArthur Blvd. As these plants mature they will provide much needed interest to this long stretch of sloped area with color, texture and shapes. 7. All turf citywide was renovated to remove thatch. The turf was aerated, fertilized and the sport fields were top - dressed as well. By providing these specialty • operations, we are able to provide nice beautiful turf conditions for the various Sports Groups. 8. Parks Maintenance Division staff starting working on the maintenance items listed on the Park Commissioner Inspection Sheets. 9. Park Maintenance Division staff completed the renovation of the landscape and irrigation system at Irvine Terrace Park around the Pagoda Garden. The Garden was donated to the City by our Sister City, Okasaki, Japan. Upcoming Activities for December • 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the control of rodents with contract services. 3. Parks Maintenance Division staff will continue completing items listed on the Park Commissioner Inspection Sheets. Trees Division Activities During the month of October, 1,443 trees were trimmed, and crews responded to 11 emergency tree calls. In the month November, 1,271 trees were trimmed, and crews responded to 6 emergency tree calls. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Balboa Peninsula and Newport Heights areas as part of the City's overall grid trimming schedule. Additionally, the crews have nearly completed the annual pruning of selected trees (1,400 trees) throughout Newport Beach. Additionally, a crew has been placed in the Newport Coast area from October through April as part of the maintenance agreement between the City and the Newport Coast Community. • 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance, Tree Maintenance Division, and West Coast Arborists staffs have resulted in the root pruning of 838 trees to date. This effort will mitigate any potential property 3. damage as a result of City tree roots and provide for tree longevity in the urban forest. The extensive work included root pruning, root barrier installation, and hardscape repairs at each tree site. Recently, three Canary Island Date Palms were removed at Lookout Point in Corona del Mar. For several years staff has monitored the decline of these palms. These palms and many more in the area are affected by Fusarium wilt, which is an incurable disease that affects and clogs the vascular system of the palms. The disease prohibits transfer of water and nutrients to the fronds and ultimately causes death. Before the palms die, they exhibit die back of the palm fronds, which can be a hazard to the public. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past months. Beach Maintenance Activities The General Services crews are taking their usual precautions for the winter season. With a moderate El Nino event forecast as a guide, there is more uncertainty in this year's winter forecast, but forecasters expect winter to bring its typical variability. • Lifeguard towers are being pulled back from the waters edge, thus ensuring that they will not be undermined and destroyed by the winters strong surf and or high tides. Wind fencing is being installed adjacent to the Newport Pier municipal parking lot and at Oceanfront Street ends west of the Newport Pier. This fencing prevents wind blown sand from inundating oceanfront parking lots, walkways, bike trails, and street ends. The use of this fencing has resulted in many man and equipment hours saved, which enables staff to catch up on other deferred maintenance. Beach area residents also benefit, by not having to sweep up sidewalks and driveways, and not having to dig sand out of their planters. In order to better prepare all General Services employees for the upcoming winter season, a basic orientation on sandbagging techniques, pumping methods, and tide valve operation was given by Storm Drain staff. A general overview was given of the City's extensive tide valve system, and the ramifications of when rain and a high tide event occur simultaneously. A demonstration was also given on how to setup, and operate the portable four inch pumps that are instrumental in keeping the low lying areas of Balboa Island and Newport Peninsula safe during winter storm events. Crews also have been filling sandbags, thus ensuring a ready supply on hand for any flooding situations that may arise. In the event that high tides and rains occur simultaneously, crews have stationed • temporary pumps and hard line piping at the usual trouble spots of 441i Street and Channel Park, 3 81i Street and Lake and 301' Street and Lafayette. As a result of the dredging in the Upper Newport Bay, the log boom which had been deployed adjacent to the Newport Aquatic Centered needed to be moved. The boom was creating a navigational hazard for the 300 foot scowl that makes daily trips in and out of the harbor as part of the dredging project. After looking at a few different locations, it was determined to re- deploy the boom just north of the Coast Highway Bridge at Dover Drive. The boom is instrumental in corralling storm debris that is flushed out of the San Diego Creek after heavy rain events. The debris which totals between 100 and 200 tons per year includes plastics, styrofoam, bamboo, reeds, and other natural vegetation. See attached General Services Department, Activities Reports for September and October 2006. Ve espectfu , Dan P. Sereno Parks and Trees Maintenance Superintendent Rick Greaney Operations Support Superintendent • Attachments: (A) Tree Activity Report 2006 -2007 (B) General Services Department September and October Activities Reports 0 0 n LJ g 0 4o aL hl N O O_ n R O N > 22 a Q R U m I o o U N O Q O `2 .0 O 0.2 a� y_T O c 2 � S E O o (A U 2 2 N ,N O O O O w w c c sa W CD 00 k R "t M O O O jwd 6 Of M rIJ•r�j � qay N N co N >1 d o �a9� aJJQ � a J 9lQa40� Q N co -440, ow s � ?b O 7 N O O_ n R O N > 22 a Q R U m I o o U N O Q O `2 .0 O 0.2 a� y_T O c 2 � S E O o (A U 2 2 N ,N O O O O w w c c sa W CD 00 k R "t M O O O Of M N N co N w R 7 O E 0 Ln 0 0 o O o O O O O O O O O v O O M N , O O O O O O N O O O O O m m m N O N N O O O O O O 4? iO IL co N cr N O R a�'i 6 > CL Q O w m O (3 o E M 0' E T C rn N > O E N 0 > E O CO o .R. ai w E ~ E E 1= O O E N H N w E .E U Ev O W -0 a N O O_ n R O N > 22 a Q R U m I o o U N O Q O `2 .0 O 0.2 a� y_T O c 2 � S E O o (A U 2 2 N ,N O O O O w w c c sa W CD 00 k R 9 C� 11 MONTH July -06 August -06 CLAIM REMOVALS Fiscal Year 2006- 2007 TREE # 0 1 2 1 1 1 1 1 1 1 1 1 1 Total 13 September -06 0 October -06 1 2 1 1 1 3 2 1 1 1 Total 14 November -06 0 LOCATION 2200 Heather Lane 413 Dahlia Avenue 415 Dahlia Avenue 520 Dahlia Avenue 1902 West Balboa Blvd 1746 Tradewinds Lane Begonia Park, CDM 2221 Aralia Street 3201 Via Lido Bridge 1300 Ford Road 100 6th Street 126 30th Street 2427 Margaret Drive 2801 Seaview Avenue 1506 Park Avenue 522 Old Newport Blvd 2525 Island View Drive 601 Irvine Avenue 300 Heliotrope Avenue 420 Fernleaf Avenue 2332 Azure Avenue 521 Acacia Avenue PROBLEM TREE REMOVALS Fiscal Year 2006 -2007 0 MONTH TREE # LOCATION July -06 0 August -06 4 442 Redlands Avenue 1 1533 Ocean Blvd 1 2215 Port Carlisle Place 2 1300 Nottingham Road 1 618 Acacia Avenue Total 9 September -06 0 October -06 0 November -06 0 • • • • • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT September -06 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year FIELD MAINTENANCE DIVISION - 3130 Street Patching: Tons of Blacktop 545 327 1,024 1,138 Misc. Cement (cu. ft.) Footings, Meter Posts, etc 130 0 130 0 Curbing (Lineal Feet) 414 443 1,237 1,017 Sidewalk (Square Feet 4" Thick 2,775 1,985 11,410 8,677 Concrete (cu ds) Sidewalk & Curb Replacement 84 71 280 207 Sidewalk Grinding (Lineal Feet) 28 4,428 92 8,928 Tree Roots Pruned by Staff 5 1 11 48 44 Sidewalks Ramped (Lineal Feet) 192 436 440 1,488 Sidewalks (sq ft) 4" thick Replaced by Contractor 0 0 0 0 Wheelchair Ramps Installed by Contractor 0 0 0 0 Curb & Gutter (lin ft) Replaced by Contractor 0 0 0 0 Tree Roots Pruned by Contractor 0 0 0 0 Maintenance Debris (Tons) Street Sweeping, Beach Cleaning, Demo 397 253 1,254 1,046 Asphalt & Concrete Recycled 475 220 947 643 Signs & Street Markings Street Name Signs Added & Replaced 17 7 131 146 Traffic Signs Added & Replaced 148 189 384 385 Special Purpose Signs Installed 39 20 152 54 Beach Signs Installed 13 3 47 18 Street Striping (lin ft) Total Added & Replaced 132,022 90,962 407,929 155,256 Pavement Markings (Messages) 311 133 942 272 Parking Stalls 85 1 127 93 233 Curb Painting Lineal Feet) 6,709 6,567 23,176 43,389 Reflective Pavement Markers (Included in Above) 0 0 0 0 Thermoplastic 73 2,159 1,730 3,131 Sign Posts Installed 23 39 99 119 Graffiti - Incidents Removed by Staff 114 139 822 884 OPERATIONS SUPPORT DIVISION- 3144D Beach Maintenance Beach Area Refuse (Tons) 80 72 289 322 Beach Debris (Tons) 74 77 318 295 Gutter Miles Swept (Large & Small Total 4,644 5,071 14,993 15,326 Sweepings Picked U Cubic Yards 419 498 1,525 1,526 Hand Sweepers Cubic Yards 35 47 103 169 Storm Drain Debris Cubic Yards 85 105 221 175 V- Ditch /Structures (Tons) 0 0 0 0 Sign Shop Traffic Signs 55 50 86 328 Street Name Signs 0 10 50 62 Regulatory Signs 3,136 2,055 3,247 6,129 Special Purpose Signs and Banners 48 52 159 107 Decals 0 54 38 2,289 Graffiti - Incidents Removed by Contractor 34 38 181 139 • • • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT September -06 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year REFUSE DIVISION .3150 Refuse Collection Residential tons 3,144 3,375 10,197 10,361 Rec clables (tons) 931 997 3,043 2,624 Total Residential 3,144 3,375 10,197 10,361 Man Hours/Ton 1.10 1.07 1.11 1.09 Tons /Man Hour 0.91 0.94 0.90 0.92 Tons /Man Day 7.27 7.48 7.23 7.37 Total Miles Traveled 9,338 10,281 28,664 31,020 PACKER COMPARISONS - One Man Man Hours/Ton 0.83 0.80 0.69 0.70 Tons /Man Hour 1.20 1.24 1.22 1.24 Tons /Man Day 9.61 9.95 9.76 9.92 Total Miles Traveled 5,083 5,621 15,312 16,310 PACKER COMPARISONS - Two Man Man Hours/Ton 1.44 1.42 1.22 1.24 Tons/Man Hour 0.70 0.71 0.69 0.70 Tons /Man Day 5.57 5.64 5.48 5.59 Total Miles Traveled 4,255 4,660 13,352 14,710 REFUSE TRANSFER - Transfer Trailer Man Hours 558 573 1,768 1,771 Loads Hauled 146 151 474 469 Tons Hauled 2,974 3,101 9,552 9,598 Average Trailer Loads per Work Day 5.84 6.04 5.93 6.01 Average Tons per Work Day 118.96 124.03 119.40 123.05 Total Miles Traveled 5,220 5,452 16,892 15,388 PARKS DIVISION .31-1013180 Trees Trimmed by Staff 153 257 359 476 Trimmed by Contractor 1,461 1,174 5,315 5,468 Removed 18 12 32 19 Planted 32 58 106 83 Root pruned 7 135 24 331 Requests 152 168 592 684 EQUIPMENT MAINTE14ANCE- DMSt4N - 6416 Number of Repair Actions 281 285 902 846 Number of PMs Completed 71 72 1 212 217 PM Labor Hours 148 157 1 410 480 • • • GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT October -06 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year F ELD MAINTENAKE DIVISION - 3130 Street Patching: Tons of Blacktop 605 400 1,629 1,538 Misc. Cement cu. ft.) Footings, Meter Posts, etc 0 0 130 0 Curbing Lineal Feet) 436 298 1,673 1,315 Sidewalk (Square Feet 4" Thick 3,410 2,915 14,820 11,592 Concrete (cu ds) Sidewalk & Curb Replacement 86 59 366 266 Sidewalk Grinding (Lineal Feet) 920 200 1,012 9,128 Tree Roots Pruned by Staff 15 1 13 63 57 Sidewalks Ramped (Lineal Feet ) 880 240 1,320 1,728 Sidewalks (sq ft) 4" thick Replaced by Contractor 0 0 0 0 Wheelchair Rams Installed by Contractor 0 0 0 0 Curb & Gutter (lin ft) Replaced by Contractor 0 0 0 0 Tree Roots Pruned by Contractor 0 0 0 0 Maintenance Debris Tons Street Sweeping, Beach Cleaning, Demo 308 365 1,562 1,411 Asphalt & Concrete Recycled 590 266 1,537 909 Signs & Street Markings Street Name Signs Added & Replaced 20 93 151 239 Traffic Signs Added & Replaced 190 143 574 528 Special Purpose Signs Installed 49 17 201 71 Beach Signs Installed 9 3 56 1 21 Street Striping lin ft) Total Added & Replaced 55,509 279,968 463,438 435,224 Pavement Markings (Messages) 152 64 1,094 336 Parking Stalls 0 0 93 233 Curb Painting Lineal Feet 3,449 7,040 26,625 50,429 Reflective Pavement Markers (Included in Above) 0 0 0 0 Thermoplastic 0 65 11730 3,196 Sign Posts Installed 34 47 133 1 166 Graffiti - Incidents Removed by Staff 70 111 892 995 OPERAT ON$.SUPPORT DIVISION- 3140 Beach Maintenance Beach Area Refuse Tons 74 65 363 387 Beach Debris (Tons) 59 89 377 384 Gutter Miles Swept (Large & Small Total 4,884 4,462 19,877 19,788 Sweepings Picked U Cubic Yards) 499 465 2,024 1,991 Hand Sweepers Cubic Yards 40 44 143 213 Storm Drain Debris (Cubic Yards ) 32 33 253 208 V- Ditch /Structures Tons 0 0 0 0 Sign Shop Traffic Signs 2 42 88 370 Street Name Signs 23 55 73 117 Regulatory Signs 3,032 102 6,279 6,231 Special Purpose Signs and Banners 20 52 179 159 Decals 637 19 675 2,308 Graffiti - Incidents Removed by Contractor 43 22 224 161 11 GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT October -06 This This Month Total to Date Total to Date Month Last Year Fiscal Year Last Fiscal Year REFUSE DIVISION .31x,0 Refuse Collection Residential (tons) 3,026 3,029 13,223 13,390 Rec clables tons 886 846 3,929 3,470 Total Residential 3,026 3,029 13,223 13,390 Man Hours/Ton 1.22 1.08 1.13 1.08 Tons /Man Hour 0.82 0.93 0.88 0.92 Tons/Man Day 6.54 7.41 7.06 7.38 Total Miles Traveled 8,909 9,286 37,573 40,306 PACKER COMPARISONS - One Man Man Hours/Ton 0.86 0.81 0.66 0.70 Tons/Man Hour 1.16 1.24 1.21 1.24 Tons /Man Day 9.31 9.92 9.65 9.92 Total Miles Traveled 4,601 5,270 19,913 21,580 PACKER COMPARISONS - Two Man Man Hours/Ton 1.66 1.46 1.21 1.24 Tons/Man Hour 0.60 0.69 0.66 0.70 Tons /Man Day 4.82 5.48 5.31 5.56 Total Miles Traveled 4,308 4,016 17,660 18,726 REFUSE TRANSFER - Transfer Trailer Man Hours 560 539 2,328 2,310 Loads Hauled 138 131 612 600 Tons Hauled 2,864 2,671 12,415 12,269 Average Trailer Loads per Work Day 5.31 5.04 5.77 5.77 Average Tons per Work Day 110.14 102.75 117.13 117.97 Total Miles Traveled 4,962 4,631 21,854 20,019 PARK$ DIVISION - 31jof31sr1 Trees Trimmed by Staff 233 178 592 654 Trimmed by Contractor 1,079 1,185 6,394 6,653 Removed 16 6 48 25 Planted 4 23 110 106 Root pruned 8 80 32 411 Requests 198 233 790 917 EQUIPMENT MAINTENANCE DIVISION - 6110 Number of Repair Actions 267 275 1,169 1,121 Number of PMs Completed 63 81 275 298 PM Labor Hours 114 159 524 639 • To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 8 — Facility Inspection Reports • Page 16 — Letter dated 9/19/06 from Wendy Leece, Parks Commission Chair • Page 17 — Reports on the activities of the Senior Services Division. 11 • Item 3 December 5, 2006 Et Recreation Recreation 8 Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES • To: Parks, Beaches Et Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report n U n U ADULT SPORTS BASKETBALL - Eighty -four teams (up from 78 last fall) wrapped up league play on November 16 in the. Each of the 10 league winners received the pictured denim blue Centennial sweatshirts. Registration for the spring 2007 season will end January 5 with league play scheduled February 5, 2007. SOFTBALL - The fall season for slow pitch softball teams will end December 8 thanks to cooperative weather throughout the season. Softball league champions will also be crowned with the denim blue Centennial sweatshirts. Ninety -one total teams participated in the fall 2006 season up 83 teams from last fall. Registration will be taken through January 5 with the first pitch on February 5. SOCCER - The fall season was adjusted based on skill level with advanced, intermediate, and beginner divisions being offered. The results were fantastic with evenly matched teams resulting in closer and more exciting games! A full field of 24 teams participated in the fall season. Soccer will go on hiatus in December and January, kicking off again in February. VOLLEYBALL - Contractor Ric Jennings continues to offer Thursday night co -ed volleyball program at Lincoln Gym for 14 teams this past fall season. The participants enjoyed the new volleyball nets, standards and floor sleeves (provided by the City) which have improved the playing conditions at Lincoln gym. YOUTH PROGRAMS YOUTH FLAG FOOTBALL - The regular season concluded November 17 with over 285 athletes, grades 3- 8 participating. Games were played Friday evenings at Bonita Creek Park between 5 -9pm under the lights with a total of 18 teams, each with a roster of at least 16 sixteen players. The 7th and 8`h grade team played in the City of Costa Mesa's league with games being played Saturdays at 2pm at the Farm Sports Complex. Thank you to Costa Mesa for partnering with us. The winning teams in each division will move on to represent Newport Beach in the SCMAF -OC Flag Football Tournament in Santa Ana the weekend of December 2nd The Tiny League Flag Football clinic began October 7`h with 13 young athletes enrolled. The clinic was held Saturdays at Bonita Creek Park for 1' and 2nd grade boys and girls. This four -week program introduced them to the game of Flag Football FUTSAL - The new indoor soccer league with a twist for boys and girls grades 3 -6 is set to begin in January! Futsal is played with a small low bounce soccer ball and is a great way to learn and develop soccer skills. Participants will gain skill development in a fun recreational atmosphere minutes and held on Saturday's at West Newport Gym. Games are 40 Recreation ft Senior Services Division Monthly Activities Report Page 3 TINY TOTS - The first 6 -week session of Tiny Tots ended October 20. . This program met three times per week at the Balboa Community Center. - Participants in the first session enjoyed a variety of educational activities fit into themed units such as Goodbye Summer and the Sound of Music. The final included spooky Halloween activities like Creepy Finger popcorn, Ghost in the Graveyard and a costume parade! The second session of Tiny Tots began November 6. F_ -I L--.A AFTER SCHOOL AND CAMPS WINTER RECESS CAMP - This year's Winter Recess Camp will be offered in two, one -week sessions from 7am -6pm at a cost of $115 per week. The first session will run Tuesday, December 26 to Friday, December 29 with a field trip to Knott's Berry Farm and the second wilt go from Tuesday, January 2 to Friday January 5 with a field trip to Boomers. Each week wilt also include a movie screening at the Central library and lots of fun, games and activities! TEEN PROGRAMMING AFTER SCHOOL PROGRAM - The KidScene afterschool sites decorated for Halloween with three distinctive themes. • Mariners became into a Haunted Carnival • CYC was transformed into the Wild West • West Newport into a Haunted Candyland All three sites did a fantastic job and enjoyed healthy snack reward parties! YOUTH COUNCIL The 2006/07 Youth Council was called to order October 16`h and November 13`h to begin the term. Twenty -two high school aged youth from Newport Harbor, Corona Del Mar, Mater Dei and Orange Coast Middle College High School make up this years Council and will plan and host three major events during the year. In addition to the events, the council will study current issues facing the city. The Council is honored to have Mayor Pro Tern Rosansky as liaison. NAC DAY - The 4th annual NAC Day on the Bay was held on October 11 at the Newport Aquatic Center. Forty 7 1 and 81h grade students walked from Ensign on a nice fall day! They enjoyed an afternoon of kayaking, outrigger canoeing, swimming and splashing. The teens also enjoyed a barbeque of hot dogs, chips and water. AFTERNOONS ON THE BAY - The 2nd year of this joint after - school program run in cooperation with the Newport Sea Base began with twelve 7`h and 8`h graders enrolled. The programs are held on Mondays and Wednesdays and learn to fish and kayak and the basics of sailing. What a great way to • spend the afternoon! Recreation 8 Senior Services Division Monthly Activities Report Page 4 CONTRACT CLASSES • WINTER Is HERE, WELL ALMOST The winter Newport Navigator was mailed the second week of November with classes beginning in January. Staff has added the following new classes and contractor instructors for this season: 1. Laguna School of Music is offering songwriting, violin, guitar, rhythm and hand drumming, brass ensemble, flute, woodwind and recorders for preschools, youth, teens and adults. 2. Juliet Wisdom is offering Original Baby Boot Camp® Level 1 for postpartum moms looking to increase strength and lose fat in a social setting with their babies. 3. Kathryn Schlesinger will teach youth Holiday Art Workshops. 4. Sherri Higley is offering Bodysculpting on the Bodywedge for adults. Summer is Over - This summer, the contract class program again saw a significant increase in participation in the programs, which included camps, sailing, surfing and tennis. AQUATICS Newport Mesa Unified School District and Staff will met to discuss users of the Marian Bergeson Aquatic Center at Corona del Mar High School. The scheduled fall rentals at MBAC included: 1. Sage Hill High School Water Polo — Ongoing weekday evenings 6 -8pm 2. Girls Water Polo Night League — September 11- October 23, Mondays @ 6:30- 9:30pm • 3. South Coast Water Polo Tournament — September 21 -23, Th -F 2 -8pm Et Sa 8am -6pm 4. Battle of the Bay Boys H2O Polo Tournament — October 21 , 4 -9pm 5. Grey Lunde Water Polo Tournament — October 26 -28, Th -F 2 -8pm Et Sa 8am -6pm 6. CdM Girls Water Polo Practices — November - December, Sa mornings 7. Holiday Cup Tournament — December 29 -30, 8am -5pm SPECIAL EVENTS . RENT -A -SANTA - The annual Rent -a -Santa program began December 1 -23. This unique program offers the chance for local residents, schools and companies to bring in Jolly Saint Nick to spread holiday cheer. Santa is available from 10am to 10pm daily, at a cost of $55 per half -hour, $45 for each additional half -hour. Rent -a -Santa information was mailed at the end of September to last years' participants with 7 parties already booked as of press time! Recreation 8t Senior Services Division Monthly Activities Report Page 5 SNOW IS COMING TO NEWPORT BEACH - The 181h Annual Winter Wonderland will be held Saturday, December 9, 2006, from 10:30am -fpm Bonita Creek Park. There will be 60 tons of snow, holiday crafts, carnival games, sledding, and aboard the Polar Express and delicious food will be for sale and pictures with Santa. Last year, over 3000 participated in the program and staff has ordered 60 tons of snow to be ready for this size of crowd. FACILITIES USE 8: REPAIRS During the period of Set 16 2006 - Nov15 2006 there were: • 46 Picnic /Park Area Rentals - • 36 Room Rentals • 46 Field Rentals • 14 Gym Rentals During this period, park picnic rentals remained steady with youth sporting activities in full swing. There were total of (2) wedding reservation rentals for this period: September 23 - Lookout Point 20 people PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) • During the month of September - October. Park Patrol had the following contacts: 1. Requested Calls a 260 with Youth Sports Groups 0 260 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, checked field lights to inform staff of how may and the location of lights that needed to be replaced, advised AYSO that they are using fields before allocation started, turned on /off lights at various fields, reported goal posts unlocked at Bonita Creek, stopped golfing at Peninsula Field, responded to resident complaint regarding whistles /yelling at Bonita Creek Field, advised football coaches to keep players off softball field, advised softball team at Bonita Creek to pour out alcohol, stopped golfing at Bonita Creek, assisted with light problems at Arroyo, advised adult soccer at Arroyo that they must reserve and request lights in advance. 0 14 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. Provided permit information to a church group coning off picnic area at CDM Beach and group at Peninsula Park for future reservations and assisted a group at Peninsula Park with obtaining the tables they had paid for and reserved, 0 145 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms 0 132 Playground checks - checked all playgrounds for safety issues and vandalism, reported basketball nets needing replacement at Carroll Beek, Stopped basketball after dark at 38`h Street Park CIO 41 other - advised bicyclists and skateboarders not to ride on piers, removed real • estate signs from various parks, removed political signs from numerous parks, assisted NBPD with tennis court problem at San Joaquin hills tennis courts, checked on volleyball event at 43rd street, advised homeless man not to bathe in sink at West Newport Park, monitored and cited commercial photographers at CDM Beach and advised private tennis instructors at Irvine Terrace and West Newport that private lessons are not permitted on public tennis courts. Recreation Et Senior Services Division Monthly Activities Report Page 6 0 15 Pre -event check 0 3 Post -event checks 2. Public Contacts 0 19 education 0 0 alcohol 32 dog related Additional Info: Both of our Park Patrol Officer's continue to do an outstanding job of assisting with enforcing the commercial photography permits at Little Corona Beach. As a result of the increased enforcement, the amount of photographers obtaining permits has significantly increased. SPECIAL EVENTS PERMITS As of November 15`h — 290 Special Event Permits were processed and issued for the year. Those events of note for this period are: 0 OTHER r L_ Taste of Newport - Fashion Island area, September 15 -17— Attendance: 60,000 NB Pro Surf Contest - 54`h Street Beach, September 20 -24— Attendance: 1,500 Race for the Cure - Fashion Island, September 24 — Attendance: 35,000 100 Years Between the Piers - NB Pier- Batboa Pier, October 8 — Attendance: 30,000 Back Bay Bow Wow - Newport Dunes /Back Bay, October 21— Attendance: 500 NSSA Surf Contest - 54`" Street Beach, November 4— Attendance: 100 TRIATHLON MEETINGS - A second preliminary meeting was held with the Newport Triathlon organizers to discuss the proposed date and new course for the 2007 event. All parties were in consensus that the route and date of April 22 would be effective for this year with evaluation after the event for 2008. NEWPORT COAST COMMUNITY CENTER - The Center is being built at the corner of San Joaquin Hill and Newport Coast Drive. The project began early June 2006 and should be completed by the end of August 2007. The facility is almost 17,000 sf, and will include 4 meeting rooms, a gym, stage, warming kitchen and staff offices. Staff is currently working a budget for the City Manager which will include staff needs, equipment purchasing and ongoing maintenance and operation of the building. Betsey Dougherty, of Dougherty Et Dougherty was the architect and Bernard Brother of Laguna Hills is the contractor. Recreation 8 Senior Services Division Monthly Activities Report Page 7 TENNIS COURT FENCING AT GRANT HOWARD PARK ft WEST NEWPORT PARK - In FY 2006/07, staff secured CIP of $135,000 to replace the existing fencing and windscreens at these two sites. Staff hopes that the Public Works Department will begin work in 2007. 2006 INSPECTION RESULTS - Attached you will find the summary of the 2006 inspections. 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C v E fYif Y N 7 E N Y U =03 o N y v m 3a a Q-1 > V V 0 • 0 0 a v u Q T 0 C O Ct N V i N N L O U1 w C a N iJ C d E E 0 u u a v V O d NI V O 7 N C 1 -0 O � N Y N to C O v N � N O V C O E v c S a Y c v° 0 0 O c v E E 0 °" 0 N N 0 0 M 3 0 0- ro v CUI a N p_ N 4J E C N L 011 o E u o .N- c Y ro c° v N 3 o v °" N N V L N C 3 H N� E N 0 E C O c O N u on C z rLa c 0 H N N an v C L OU C 0 i In ra LO O V y X D11 lL l7 W D 2 D d d L U i a° Recreation & Senior Services Activity Report Page 16 VoVttilivi 10, 2W6 Mr, William Car= ChairmArl Parks, Beaches;uicl Retierr'oei Cur it i s &ioGt City of Neils Beach 3:11119 Newport Boutcvarrd Newport Beach, CA 92603 Dear Chairman Garrett,. Tlttlrlk yint foe yotir hwpitaliiy in hosting €he lovely dither aaut our joint met:autg oti Odobw 3, 2W. As Chair of die CO of Vista Mara Parks and Roc €ion Commission, 11 appruiaw your w°i q cagitcs., to disc us: itetits O ownial i1ir,40st. • 1 believe aw lively discussions and the candor expressed helpedtoclarifythe challenges we fM itt ostr Easiwring communities where public fictds and parts am in h€avy donosisd from our citizens The last ten years have seen a growth m tic demand !LT soccer 5elds, which creates a problem Gor'the oikz team sports such as fboiball and bas-ball. In our city, them never seems to be cnovgh fields for a ur swung people or adults Ahv, m %,g dsw unod, it s ozoi that coaches are more inclined to start practices later thus extwirutu, i t+ It ttI for ligluoi fields, Balamu irtg the herds f C or y�luth sled m it[a rtiteg qua6iiv of ° f4 fig: tear ieai :t. wl 6e, ht?niss border Ow lighted trtlda ri a consideration as well_ Because 1 wi €1 be on the City Come[[ begin ?og ovit month, I Am hopeful U our cities might be able to continue our disizimiors in the future !h hill eve &ate)wPegto t35a nest to share filets betwe n be h cit =es, we hTpe that the City of Newp, i IIznit wound work with wi to tttakc awe thiti field use are distributed equa]ly. FistullY, I believe it is very important to have curninued commamica ions between oar respective city ofli, :aids and Muff and ih:: Ntwpori Mesa Unified SchoW district of kills so that we can i7taki iri%t else us€ of IN school fields- for team sports. mus t ul$ A, Wendy i.eece Omit Farkas aatd RWT —emiou tin utigsion RHNS 471a,I7%Wo) FAk tifi19) T54,6i'A 7i7o Cii4i7G4W# Recreation 8 Senior Services Division Monthly Activities Report Page 17 SENIOR SERVICES • To: Parks, Beaches Et Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report GENERAL MEMBERSHIP MEETING - President Ed Romeo planned a great meeting this month that honored Veterans. He and his wife displayed pictures of soldiers (men and women alike) in WWII. A couple of seniors were still able to wear their uniforms. Mr Romeo also invited the American Legion Honor Guard. It was a very moving and well - attended event. MEDICARE - As most people are aware, Medicare has been going through a lot of changes this past year. In order to keep the senior population on top of their benefits, a lecture given by HICAP entitled, Medicare 2007 Choices and Changes was held on November 9. Changes are also being made to the new prescription drug plan, issues with HMO's, and cost increase issues that will require attention and action on the part of all Medicare recipients. As a follow up, the HICAP volunteer counselors will be assisting seniors in making changes where necessary. FLU SHOT CLINIC - OASIS offered free flu shots to people 50 and over this month to approximately 200 people. The attendance was small compared to previous years because many doctors now offer flu shots and bill Medicare. The nurses and serum were provided by the County Health Care Agency. THANKSGIVING LUNCHEON - The holiday season begun with the annual Thanksgiving Luncheon held . November 22 "d. In keeping with the new tradition of utilizing City employees, our servers were Shirley Oborny, Tammie Frederickson, Raquel Rodarte, Lois Thompson, Iris Lee, and our biggest supporter, Dan Ohl. The lunch was the traditional turkey dinner with all the fixings. After lunch, the 180 people were entertained by Thom Russell who sung and played piano. HOLIDAY OUTREACH - Staff is gearing up for the holidays by planning and preparing by collecting toys for the National Guard Orange County families; food for SOS to help with their family efforts and identifying seniors alone for the holidays and cheering them with holiday baskets. CLASSES - Staff has recently changed the registration procedure for OASIS contract classes and will now provide online registration. This will take a while for some seniors to get used to; however we with the changing dynamics and baby boomers beginning to participate at the senior center, we realized that staff needed to move forward too. Participants will still be able to come in to the office to register; the procedure will just be a little different for them. LJ • • Recreation 8 Senior Services Division Monthly Activities Report Page 18 PARTICIPANTS ATTENDING 8,982 CUSTOMERS RECREATIONAL CLASSES 4,183 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,374 CUSTOMERS Includes: Blood Pressure 33 Information /Referral 775 Braille 0 Legal Assistance 7 Counseling- persons 45 Senior Assessment (hrs) 50 Eldercare 2 Telephone Reassurance 350 Employment 20 Visual Screening 5 HICAP 7 Transportation 11 Housing counseling 45 Taxes 24 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle 1.194 1,194 CUSTOMERS CUSTOMERS RECEIVING NOON MEALS AT THE CENTER 1,424 CUSTOMERS VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTEI 1,356.00 HOURS Includes: Kitchen it Home ('equiv. to 9 full -time employees) Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS 222 CUSTOMERS Day Trios Lone Trios Santa Anita Horse Races 33 Wine, Rail and Redwoods 0 Reagan Library 45 Heritage Highlights 4 Norton Simon Museum 43 Jet Propulsion Laboratory 43 Pechanga Resort Ft Casino 54 SPECIAL ACTIVITIES 585 CUSTOMERS Computer Friends 35 OASIS Golfers 129 Movie -A Prairie Home Companion 25 Sunday Movies - UCI - Sleep Disorder Lecture 25 Girl Crazy 33 Hoag Lecture - Colon Cancer 45 Shine 24 Ombudsman Lecture 8 A Foreign Affair 30 Oktoberfest Luncheon 180 Overboard 30 Psycho 21 • • U PB &R Commission Agenda Item No. December 5, 2006 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation To accept a tree donation at Castaways Park. Discussion Staff received an inquiry from Ms. Patricia Courteau regarding a proposed tree donation at Castaways Park. The donor submitted a "Gifts for Tomorrow Order Request Form ", requesting the approval of a tree donation (Attachment A). The tree species selected for this donation is a Black Oak, and will be planted from a 36" box container. The tree will compliment the existing trees in the park. Ms. Courteau is aware that the tree donation will cost $1,400.00, and is allowed the placement of a plaque, based on the guidelines of City Council Policy B -17 (Attachment B). The submitted plaque verbiage is "In Recognition of Arthur and Gregory Courteau", which also aligns with City Council Policy B -17. Attachment C is a picture of the proposed location. Ms. Courteau, Mayor Don Webb, Castaways Homeowners Association, and Dover Shores Community Association have received a copy of this report and a notice of the Commission meeting. Attachments: (A) (B) (C) Ms. Courteau's Gifts for Tomorrow Order Request Form City Council Policy B -17 Picture of the proposed location • 70 949 GM 5643 P.2�2 e Gifts for Tomorrow Order Request Forth Item N Description 101 TREE 24" BOX OR GREATER Contoc} Information PATRIM I COURTEAU 211 RINGS PLACE — N.EWPQB.T_ .,+ MaYny Address HOME; 949 6466817 Phona NEWPORT ORTHOPAEDIC SPECIALISTS WORK 949 759 3600 x 121 Signature -�' PRICI2I— �-CCE'�tX`R'A;'F .— DEDICAT IQN PLAQUE INFO Donors ma^ deco w prcmde a ded'rmtory plaque d the = .aluc on of she darian a =mater dun 11,000 J Conwc cir,, suf for mere inlrnmadoa Yu, I am mcmesmil in dedicatory o!ague !or my eon. HUSBAND AND SON ....... *. Hn�que is dc 3"d br. grKMCC2�I JJ 14rn Namd Last Name lb '1 j 11 B -17 PARKS, FACILITIES, AND RECREATION PROGRAM DONATIONS I1111N06-10 The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. POLICY A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. • 2. Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the community benefit to be derived from the donation. B. Types of Donations Donations may be received in the form of ` cash, real, or personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B4 of this policy, Park and Street Improvement Donations. • 1 0 f: VF b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations • identified in the City Donation Catalog. 3. Benches 1J Bench donations may be donated and installed in different areas of placement including parks, streets; along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Beaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City-owned benches on City property. a.. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: i. Bench donations along a city street, beachfront or other public right of way will require the approval of the General Services Director. F4 n LJ B-17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public Improvement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. • b. Donation of public amenities valued at below $10,000 may be accepted by the City Manager. C. Donation of public amenities valued $10,000 and above may be accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy 1,15 Encroachmen#s on Public Sidewalks and approved by the Public Works D- urector and General Services Director. C- Naming Rights Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. F- I L 3 • B -17 D. �RonsorshiI2 Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies " and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. • F. Special Privileges Making a donation or co-sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City' Council when appropriate. G. Gift Donation Catalog The Recreation & Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1. Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. • 3. Plaques are reserved for donations meeting the following criteria: 4 • B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following. "Donated by ", "Donated for ", or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission. C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. • d. Plaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during its useful life. The City reserves the right to remove and /or relocate the donated item. e. Plaque information will be entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G -5 • 5 r (1) TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation To accept a tree donation for Corona del Mar State Beach. PB &R Commission Agenda Item No. Jr' December 5, 2006 Discussion Staff received an inquiry from Ms. Monique Faure regarding a proposed tree donation at Corona del Mar State Beach. The donor submitted a "Gifts for Tomorrow Order Request Form ", requesting the approval of a tree donation (Attachment A). The donated tree would be a Torrey Pine, which would compliment the existing trees, and would be planted from a 24" box container. Ms. Faure is aware that the tree donation will cost $390.00, and will not be allowed the placement of a plaque, as per the guidelines of City Council Policy B -17 (Attachment B). Attachment C is a picture of the proposed location. Ms. Faure and Council Member Richard Nichols have received a copy of this report and a notice of the Ver Mark Harmon Attachments: (A) Ms. Faure's Gifts for Tomorrow Order Request Form (B) City Council Policy B -17 (C) Picture of the proposed location NOV o2 2006 12s24PM —°'HP LASERIET FSX j 0 CPtNs For Tomorrow Order Rsq~ Form i hem N O ( Description � ryr ' T i Conk! InFormotion Name Mailing Mldisis �g nta AA CL slgaaurs DEDICATION FIAQUF INYO Cants may elect M pro•wo a dedlamry Plaque If the glue of fie dOut," Is greater man SI,oW. Contact dy sdF for mare Inf*r Mdt O Yes. I am hmrftw in dsdcatory plaque for my denadon Plaque Is dtnata f @or, Pint None fast Name • Y • a tt ,� 0 9 r t r� 1 , 1 B -17 PARKS, FACILITIES, AND RECREATION PROGRAM DONATIONS PURPOSE The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. POLICY A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. pe2. Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the community benefit to be derived from the donation. 0 B. Types of Donations Donations may be received in the form of cash, real, or personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B4 of this policy, Park and Street Improvement Donations. 1 IMMA r b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway locations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations identified in the City Donation Catalog. to3. Benches • Bench donations may be donated and installed in different areas of placement including parks, streets, along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Beaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City-owned benches on City property. a. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: . Bench donations along a city street, beachfront or other public right of way will require the approval of the General Services Director. 2 B-17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public lmprovement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. b. Donation of public amenities valued at below $10,000 may be accepted by the City Manager. C. Donation of public amenities valued $10,000 and above may be accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy IA5 Encroachments on Public Sidewalks and approved by the Public Works Director and General Services Director. C. blaming Rights Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. U 3 B -17 D. SRonsorshivs Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies B -3 and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. pF. �ecial Privileges Making a donation or co- sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City Council when appropriate. G. Gift Donation Cataloe The Recreation & Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1, Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. 3. Plaques are reserved for donations meeting the following criteria: 4 B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following. "Donated by ", "Donated for ", or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5 "x7 with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5 "x7 with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. ped. PIaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during its useful life. The City reserves the right to remove and /or relocate the donated item. e. Plaque information will be. entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G -5 0 5 (9) TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Picnic Table Donation Request Recommendation To accept a picnic table donation at Peninsula Park. Discussion PB &R Commission Agenda Item No. December 5, 2006 Staff received an inquiry from Ms. Muriel Bartick regarding a proposed picnic table donation at Peninsula Park, which will replace an existing picnic table. The donor submitted a "Gifts for Tomorrow Order Request Form ", requesting the approval of a picnic table donation (Attachment A). The donated picnic table will match the style that is used at the Bonita Canyon Sports Park (Attachment B). Ms. Bartick is aware that the picnic table donation will cost $1,000.00, and is allowed the placement of a plaque, as per the guidelines of City Council Policy B -17 (Attachment Q. The submitted plaque verbiage is "Donated for Milton Bartick", which also aligns with City Council Policy B -17. Attachment D is a picture of the proposed location. Ms. Bartick, Council Member Tod W. Ridgeway, Balboa Village Business Improvement District, and the Balboa Peninsula Point Association have received a copy of this report and a notice of the Commission meet4 Very respectful ; Mark Harmon Attachments: (A) Ms. Bartick's Gifts for Tomorrow Order Request Form (B) Picnic table picture (C) City Council Policy B -17 (D) Picture of the proposed location Gifts for Tomorrow Order Request Form Ip,t�jn� # Description P I Al1C 1#6LE 0::;o4 P£N.1AJSULf} 44--` K Contact Information ' Name • Mailing Address P ignalure DEDICATION PLAQUE INFO i Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $1,000. Contact city staff for more information. � ` CS / Yes, 1 am interested in dedicatory plaque for my We donation. v x v� Plaque is donated far, n First Name Last Name JON ATEl� �o � /� l L7ZJ� • 0 (9) 5 � PB &R Co ission Agenda Item No. y December 5, 2006 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Reforestation Request Recommendation To approve the Reforestation Request of Susan T. Daly, property owner at 2245 Port Carlisle Place. Discussion • Mrs. Susan T. Daly submitted a reforestation request before the Commission on September 5, 2006. The Commission requested that this reforestation request be placed on hold until Mrs. Daly could verify the Seawind Community Association's status as in active or inactive association. The attached Seawind Community Association's October 26, 2006 Board of Directors meeting minutes confirmed this association to be an active homeowners association. Therefore, Mrs. Daly is resubmitting the attached Reforestation Request, pursuant to City Council Policy G -1, requesting the reforestation of two City Ficus parkway trees adjacent to her residence. 1] Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photograph related to this request. The applicant is requesting tree removal under the City Council Policy G -1, Reforestation of City Trees guidelines. The applicant has met all requirements of the G -1 Policy. Mrs. Daly will assume the full cost of the removal and replacement of the trees, approximately $858.00 ($390 replacements and $468 removals). Ms. Susan Daly has received a copy of this report and a notice of the December 5 Commission meeting. Vf ILVAM ,. rFT"1T ,T Attachments: (A) Letter dated September 8, 2006 from Parks and Trees Superintendent to Ms. Daly • (B) Seawind Community Association's Board of Directors Meeting Minutes (C) Reforestation Request, PB & R Commission Meeting, September 5, 2006 (D) PB & R Commission Meeting Minutes, September 5, 2006 • • (1)0 I ill�� i 11 iC ft's iF f�f l+ �[ 17E�` September 8, 2006 ©py Susan T. Daly 2245 Port Carlisle Place Newport Beach, CA 92660 Dear Ms. Daly: The purpose of this letter is to notify you that the Parks, Beaches and Recreation Commission reviewed your reforestation request at the September 5, 2006 Commission Meeting, and has been placed on hold for further review. The Commission is requesting that you verify the Seawind Community Association's inactive status. Your letter dated July 24, 2006, states that you contacted the Seawind Homeowners' Association, and they "indicated that they will not address these trees as they are a City matter." Staff is requesting if you can please have the association prepare a letter stating whether they are a legally established association or not. If they are not, please have . them note that there is no HOA, dues or CC &R's. Please submit the letter to staff by September 20, 2006. This will allow staff the time to review your response, and prepare a report in order to forward to the Commission. Your reforestation request will be heard on the October 3, 2006 Commission agenda. Attendance at the Commission meeting is optional, however, we encourage you to attend. The Commission meeting will commence at 7:00 p.m. and will be held at the following location: City Council Chambers 3300 Newport Boulevard Newport Beach, CA 92663 If you have any questions regarding this matter please John Conway, Urban Forester at (949) 644 -3083 or email at iconwgy@city.newport- beach.ca.us. Sincerely, l% SL • Dan P. Parks and Trees Superintendent Attachment: Letter dated July 24, 2006 2245 Port Carlisle Place Newport Beach, CA 92660 July 24, 2006 (949) 760 -6231 Email: susantdalvna.sbcglobal.net Mr. John Conway City of Newport Beach 1935 Newport Blvd. Newport Beach, CA 92658 Dear John: Enclosed you will find my signed petition to remove 2 Ficus rubignosa trees from our property at 2245 Port Carlisle Place. I have the signatures of every property owner on Port Carlisle with the exception of the Gallivan's who are out of town and of the one rental on our block. At your suggestion, I also contacted the Seawmd Homeowners' Association. They indicated that they will not address these trees as they are a city matter. You will also find a digital picture of the 2 trees in question. We have lived in this home for 21 years and have pursued removing these nuisance trees many times only to be denied by the city. These trees have become such a problem for us and the town that we must have them removed before they do irreparable damage. This year they are shedding berries and leaves as never before. They are drawing flies and other insects and are a hazard to all children and other residents of the neighborhood I will reforest with tbp advice of Mr. Mike Mahoney. Thank you for your help in this matter. Sincerely, s. Susan T. Daly • SEAWIND COMMUNI'TY ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES THURSDAY, OCTOBER 26, 2006 NOTICE OF MEETING Upon due notice given and received this meeting of the Board of Directors of Seawind Community Association was held on Thursday, October 26, 2006 at the Association Pool. ATTENDANCE: Directors Present: Allen Murray Jeff Gilbert Randy Hunter Steve Brahs Directors Absent: Kim Schumann Others Present: Pat Gummeson President Vice President Secretary Treasurer Member at Large The Emmons Company • CALL TO ORDER: The meeting was called to order at 6:40 P.M. by Allen Murray, President. CONSENT CALENDAR: After review A MOTION WAS MADE, SECONDED AND CARRIED to approve the Consent Calendar as follows: A. 8/24/06 Regular Session Minutes B. August and September Financial Statements MANAGEMENT REPORT: Reserve Study Approval: After discussion A MOTION WAS MADE, SECONDED AND CARRIED UNANIMOUSLY to approve the reserve study prepared by Reserve Data Analysis for fiscal year 2007. Budget Approval: Management strongly recommended a 20% raise in the monthly assessment stating as a reason the status of the reserve savings. After discussion A MOTION WAS MADE, SECONDED AND CARRIED UNANIMOUSLY to only raise the assessment by $2.00 per month per unit making the new amount $97.00 per month for 2007. • • SEAWIND COMMUNITY ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES THURSDAY, OCTOBER 26, 2006 PAGE Homeowner Request: The homeowner at 2245 Port Carlisle requested another letter be sent to the City stating the Board of Directors approves removal of the trees that are damaging her sidewalk. The Board agrees that the trees are causing damage and should be removed as soon as possible. NEXT SCHEDULED MEETING The next regularly scheduled meeting of the Board is in January ( date to be determined). ADJOURNMENT There being no further business to come before the Board A MOTION WAS MADE, SECONDED AND CARRIED UNANIMOUSLY to adjourn the meeting at 9:00 P.M. ATTEST: • SECRETARY r1 U DATE abv7�Ra F V S �g4so aN�� PB &R Commission Agenda Item No. 7 September 5, 2006 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Reforestation Request Recommendation To approve the Reforestation request of Susan T. Daly, property owner at 2245 Port Carlisle. Discussion Mrs. Susan T. Daly has submitted the attached Tree Reforestation Request form, pursuant to City • Council Policy G -1, requesting the reforestation of two City Ficus parkway trees adjacent to her residence. Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photograph related to this request. The applicant is requesting tree removal under the City Council Policy G -1, Reforestation of City Trees guidelines. The applicant has met all requirements of the G -1 Policy. Mrs. Daly will assume the full cost of the removal and replacement of the trees, approximately $858.00 ($390 replacements and $468 removals). Ms. Susan Daly has received a copy of this report and a notice of the September 5 Commission meeting. • Attachments: (A) Letter Dated July 24, 2006 from Ms. Susan T. Daly (B) Tree Removal Request Applicadon/Peution (C) Tree Inspection and Tree Inventory Detail (D) Area Map (E) Photo . 2245 Port Carlisle Place Newport Beach, CA 92660 July 24, 2006 (949) 760 -6231 Email: susantdalynsbc¢lobal.net Mr. John Conway City of Newport Beach 1935 Newport Blvd. Newport Beach, CA 92658 Enclosed you will find my signed petition to remove 2 Ficus rubignosa trees from our property at 2245 Port Carlisle Place. I have the signatures of every property owner on Port Carlisle with the exception of the Gallivan's who are out of town and of the one rental on our block. At your suggestion, I also contacted the Seawind Homeowners' Association. They indicated that they will not address these trees as they are a city matter. You will also find a digital picture of the 2 trees in question. • We have lived in this home for 21 years and have pursued removing these nuisance trees many times only to be denied by the city. These trees have become such a problem for us and the town that we must have them removed before they do irreparable damage. This year they are shedding berries and leaves as never before. They are drawing flies and other insects and are a hazard to all children and other residents of the neighborhood I will reforest with t advice of Mr. Mike Mahoney. Thank you for your help in this matter. Sincerely, ks.D y Susan T. Daly • CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. T�L4s 1'ttifo r1DSa� Indicate the number and specie(s), ff known) /oj� tree(s). Located at: Z 2 C' Please be as speck -as possible Requester Address/ Phone aytime) / Email Property Ow net 2 2 12 POP -t P . Community Association (o 0 fo 3 j other S u sa v, dtl (, S Ex C� �� MtJ- Signature: Date: ' I Z4 (d b Print Name: -T . If this is a reforestation request proceed to the reverse side of thin form Section A. For Tree Removal Requests Only Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. (*Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to penons/property upon failure. Assessment by Urban Forester will identify structural defects, parts • likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. Section B. For Reforestation Requests Only • Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or am simply the wrong species of trees) for the planted location. As initiated by: Property Owner Community Association other Check all items applicable: �Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. ®Individual property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 1000% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services De paxMmt using the City tree maintenance contractor. *There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G-6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G1 for additional;information. j Requester Comments: 0-4t, q( U l'4A p U;4) " J, r� v v v V v /) j • Sli Removals, xcept emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G-1 Policy. • • TREE INSPECTION REPORT Name: Susan T. Daly Address: 2245 Port Carlisle Place Phone Number: (949) 760 -6231 Request: The property owner is requesting the removal of two City Ficus trees based on the criteria of the City Council Policy G -1, Reforestation of City Trees. Botanical Name: Common Name: Ficus rubiginosa Rusty Leaf Fig Designated Street Tree: Magnolia grandiflora `St.Mary— Saint Mary Magnolia Estimated Tree Value: $6,520.00 ($3,260 each x 2 trees) Damage: Parkway: Comments: N/A Concrete Brick Turf (X)Other Inspected by: John Recommendation: A field inspection confirmed two healthy City Ficus trees with no 4pparent property damage. Reviewed by: 1 Dan P Reviewed by: August 17, 2006 Urban the reforestation request to the Parks, Beaches and Recreation 4on for review and approval. Superintendent Services Director Augus 17, 2 6 1,14 ---------------------------------------------------------------------------------- ---------------;-- - - - - -- home methodology help Sign off -------------------------------------- --------------------------- --------------------------------- -- - - -- Inventory Detail Search Results Dist: 3 Address: 2245 PORT CARLISLE PL Fictitious: No Location: Front -1 On Address: 2245 PORT CARLISLE PL Species: Ficus rubiginosa, RUSTY LEAF FIG DBH /Height: 13 -18 / 30 -45 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $3,260 • WCA Work History Date Work Type Amount 7/7/2005 Grid Pruning $39.00 8/23/2004 Root Pruning w/ 12" Barrer $7.00 11/17/2003 Grid Trimming $39.00 7/10/2001 Grid Trimming $39.00 11/22/1999 Grid Trimming $39.00 Other Work History Date Work Type Notes 0 Crew Sob# Crew 8474 ANTONIO 7341 OLIVARES SANCHEZ 6561 FRANCISCO RAMIREZ 4184 MIGUEL MACIAS 2866 MIGUEL MACIAS Acct# Min ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WCA Phone Directory Specialty Tree Planting Stock Inventory Detail Search Results Page 1 -- --------------------------------------------------------- - - - - -- ---------------------- - - - -s- - --- - -- home methodology help sign off Inventory Detail Search Results Dist: 3 Address: 2245 PORT CARLISLE PL Fictitious: No Location: Front -2 On Address: 2245 PORT CARLISLE PL Species: ncus rubiginosa, RUSTY LEAF FIG DBH /Height: 13 -18 130-45 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $3,260 • WCA Work History Date Work Type Amount 7/7/2005 Grid Pruning $39.00 8/23/2004 Root Pruning w/ 12" Barrier $7.00 11/17/2003 Grid Trimming $39.00 7/10/2001 Grid Trimming $39.00 11/29/1999 Grid Trimming $39.00 Other Work History Date Work Type Notes Crew Job# Crew 8474 ANTONIO 7341 OLIVARES SANCHEZ 6561 FRANCISCO RAMIREZ 4184 MIGUEL MACIAS 2866 MIGUEL MACIAS Acct# Min ArborAccess Forum Email your Area Manager and CSR View sent Email Messages View WCA Phone Directory SDecialty Tree Plantino Stock Inventory Detail Search Results Page 1 • • Map Output Page 1 of 1 http: / /www6. city. newport- beach.ca.uslservletleom.esri. esrimap . Esrimap?ServiceName =n... 08/15/2006 A; w . iA i N 111.0] s � ► I :�t � �i ] :71 r : i 7 I_[ 11 I ' CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Commission Regular Meeting September 5, 2006 - 7pm Convened 7:09pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Phillip Lugar Greg Ruzicka Marie Marston Cristine Trapp Staff: Mark Harmon, General Services Director Andrea McGuire, Recreation Superintendent Dan Sereno, Parks & Tree Superintendent Teri Craig, Administrative Assistant Page 1 of 4 Item 1 October 3, 2006 Superintendent McGuire announced that the City is looking for volunteers for the Centennial. Director Knight's last day is September 15 and announced that Wes Morgan had accepted the temporary position of Director and would be attending the meeting in October. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the August 1, 2006 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Request for Temporary Lights at Mariners Park. Approve request by AYSO 97 for temporary lighting from October 1 through December 15, 2006 from dark to 8pm. 5. Facility Inspection Form. Commissioner Ruzicka asked for clarification of what standard is meant on the form. Superintendent McGuire stated that it is nothing special just normal wear and tear. Chair Garrett asked if staff could provide clarification on the standard service required, etc. • Superintendent McGuire stated that some brief standards could be put together and sent out to the commissioners but that it was important for new eyes to look at it. Commissioners Brown and Lugar stated that they appreciated that change in the form. mhtml:http: / /www.city.newport- beach. ca.us /PBRAgendas /nm09- 05- 06.mht 11/21/2006 CITY OF NEWPORT BEACH Page 2 of 4 Motion by Commissioner Ruzicka to accept items 1 -5 of the Consent Calendar. Motion carried by . acclamation. NEW BUSINESS 6. Castaways Project Completion by Eagle Scout. Superintendent Sereno stated that Eagle Scout Austin McCullough would make a PowerPoint presentation on the completion of the Castaways Project. Commissioner Lugar stated that if there were more Eagle Scouts in need of a project that they should look to Back Bay View Park. Chair Garrett stated that a request had been made to reopen item 4 on the Consent Calendar as they did not understand the procedure. Motion by Commissioner Ruzicka to reopen item 4 — Request for Temporary Lights at Mariners Park. Motion carried by acclamation. 4. Request for Temporary Lights at Mariners Park. Dan Whelan stated that he had some concerns about the temporary lights and worried about the foot traffic and noise and understands that it is a park but it is right in the middle of the neighborhood. He wondered why it is Mariners Park every year and not other unlighted parks. He asked that the Commission consider these concerns before voting on the issue. Commissioner Allen asked if anyone from AYSO was still in attendance. Superintendent McGuire • stated that they were still here. Commissioner Allen stated that the first year of this request that there was an extensive hearing on the issue with many residents but it was tried for the last four years with no complaints. She noted that should it become a problem that the Commission would be very sensitive to that and there is the Mayor who lives in that area that is adjacent to the park. Superintendent McGuire stated that lights would be used Monday through Thursday until 8pm. She noted that there is a lack of parks on that side of town. Mr. Whelan just stated that he is concerned that one day the lights will stay. Jeff Braun, AYSO 97 Field Director stated that they do attempt to be sensitive to the needs of the residents in the Mariners community and in the four years that the temporary lights have been used no complaints have been heard. He stated that the school district does not allow temporary lights at the schools. Motion by Commissioner Ruzicka to approve request by AYSO 97 for temporary lighting at Mariners Park from October 1 through December 15, 2006 from dark to 8pm. Motion carried by acclamation. 7. Reforestation Request. Director Harmon stated that this item had been pulled off the agenda as more information was needed before coming to the Commission. 8. Reforestation Request. Superintendent Serena stated that staff had received a reforestation • request by Farhad and Farzin Farah of one City Eucalyptus parkway tree adjacent to 20171 Bay View Avenue. He stated that signatures were verified and that it meets all the requirements of the G -1 Policy and staff recommends approval. rnhtml:http: / /www. city.newport- beach .ca.us /PBRAgendas /mn09 -05 - 06.mht 11/21/2006 CITY OF NEWPORT BEACH Page 3 of 4 Chair Garrett opened the public discussion: seeing none the public discussion was closed • Chair Garrett stated that the tree appears to be in the yard and not the parkway and asked if it was part of a redevelopment project. Superintendent Sereno stated that it is within the easement of the property and that it is part of a redevelopment project. Motion by Commissioner Ruzicka to approve request by Farhad and Farzin Farah of the reforestation of one City Eucalyptus parkway tree adjacent to 20171 Bay View Avenue. Motion carried by acclamation. COMMITTEE REPORTS - Park Development - Commissioner Allen stated that she had received an update on the Sunset Ridge Park and noted that Council had approved the purchase of the park for $5M and that the California Transportation Commission is set to approve the sale on September 7. She went on to say that Dave Kiff and Council Member Rosansky would attend the meeting in Santa Barbara and that they hoped that the property would belong to the City by years end. Commissioner Allen stated that she was unable to contact Council Member Selich regarding the Newport Center Park but that she knew he was still trying to work with the donor regarding the park to develop the center section of the park and possibly the Council funding the remainder or possibly in phases. Commissioner Ruzicka questioned why there was a need to send two people to the hearing. Commissioner Allen noted that she would share his concern with Council Member Rosansky. • Commissioner Garrett asked for more information on the park property that is being handed over by The Irvine Company. Superintendent McGuire stated that the name of the park is Coastal Peak Park and that the property would be a turn -key park where The Irvine Company builds it and then turn it over to the City and is located at the very top of Ridge Road in Newport Coast and that they give us the courtesy of previewing the park to us and allowing staff to make minor changes. It has two baseball fields with a soccer overlay and 2 basketball courts. She went on to say that the one change that was suggested was to put batting cages instead of the courts and possibly more storage in the bathrooms. Chair Garrett asked if there were any updates to the trails to beach. Director Harmon stated that he has not been given any additional information but if it moves forward public outreach would be needed. Commissioner Lugar asked if there any meetings scheduled. Commissioner Allen stated that no meetings have been held. Commissioner Lugar asked if this would be the appropriate time to discuss Back Bay View Park and the way it looks. Chair Garrett stated that he believed that to be in the hands of the Council and had heard that there some discussion regarding changes needed at the park • Commissioner Lugar stated he was concerned that the Back Bay View Park looks like a weed patch. Chair Garrett stated that it was probably one of the nicer comments that he had heard to describe mhtml:http: / /www. city.newport- beach .ca.us /PBRAgendas/=09 -05 - 06.mht 11/21/2006 CITY OF NEWPORT BEACH Page 4 of 4 the park. He went on to give a short history regarding some turf or grass on the park. Commissioner Allen stated that the Commission had recommended to the Council the need for as • much natural but attractive and aesthetically pleasing landscape around the edges as possible. But the Coastal Commission refused to allow the City to put irrigation on the flat part of the site or grading of the bluff. So the Council was asked if the edge could be landscaped with some attractive native plants but requires maintenance but it got tied up with the Senior Housing project and Council denied the recommendation made by the Commission. She went on to say that there is a new Council and possibly talking to the Coastal Commission about some ideas to make it the park more attractive. Recreation /Senior Activities - Commissioner Brown stated that the fences are down at CdM State Beach and since then the 5th volleyball court cannot be placed at the far end so the alternative is to move it up the beach about 10 yards and be parallel to the wall. Director Harmon stated that the volleyball courts will be in within the next week or so. Commissioner Brown asked why the volleyball nets were being taken down. Superintendent McGuire stated that there had been some miscommunication with the camp director and that all 4 courts should have nets up. Commissioner Brown stated that he had heard from the volleyball community and that they seem to be very happy. Ad Hoc Committees Budget - Superintendent McGuire stated that the CIP budget would be done in November and • hoped to have the facility inspections to help that along. Discussion ensued regarding the budget for the Park Patrol and the need for more hours. Community Service Award - Superintendent McGuire stated that it would be helpful if the Chair were to write a letter to the Daily Pilot asking for nominations. Chair Garrett stated that he would get that to staff next week. Discussion ensued regarding the policy for the award. Youth Sports - Superintendent McGuire stated that the next meeting is scheduled for December. Facility Inspection Committee - Chair Ruzicka stated that the only request he had was that the appointed parks for each commission be situated around where they live. Superintendent McGuire stated that she would try to locate them geographically together but believes there is some advantage to going to parks outside of your area. Chair Garrett agreed. FUTURE AG_ E_NDA ITEMS Commissioner Brown requested the following: • Fire pit discussion on safety and to regulate what is burned • Reduction of bathroom facilities at Com State Beach and possibly what could be done to increase capacity - Director Harmon stated that the capacity probably has decreased if you look at it from the standpoint of getting rid of the "trough" design but they are not used any longer but would talk to the Public Works Director. Commissioner Lugar agreed that a discussion should be held to discuss the men's room at CdM State Beach. Superintendent McGuire reminded the Commission that the Joint Commission Meeting with Costa Mesa would be held at 5pm on October 3. ADJOURNMENT- 8:05pm Submitted by: Teri Craig, Admin Assistant • mhtml:http: / /www. city.newport- beach. ca.us /PBRAgendas /nm09- 05- 06.mht 11/21/2006 0 (1) TO FROM: Parks, Beaches and Recreation Commission General Services Director PB &R Commission Agenda Item No. December 5, 2006 SUBJECT: Appeal for Tree Removal Denied at 501 Fullerton Avenue Recommendation To deny the appeal for removal of two City Magnolia parkway street trees located at 501 Fullerton Avenue Discussion • In September 2005, the property owner at 501 Fullerton Avenue contacted staff in regards to the uplifted and cracked walkway in the public right -of -way in front of their home. At the property owner's request, City staff ground down the uplifted section of the walkway and ramped the uplifted area. There was no formal claim filed by the property owner at this time. Subsequently in March 2006, the property owner contacted City staff and filed a formal claim with the City to make repairs to the uplifted walkway. The City later reached a claim settlement with the property owner in the amount of $1,461.33 to install a new stamped concrete approach. As part of the claim, the property owner filed a request to remove the trees adjacent to the walkway. Staff inspected the area and found that the two City -owned Magnolia grandiflora (Southern Magnolia) trees located in the adjacent parkway did not meet the criteria for removal as stated in City Council Policy G -1, Retention or Removal of City Trees. This policy requires that there be "a repeated history of significant interference with street or sidewalk drainage" in order for the tree(s) to be eligible for removal. The single claim filed by the property owner does not meet this requirement. This finding was forwarded for review to the General Services Director, Risk Manager, and City Manager, all who concurred with the determination. In order to mitigate fixture concrete damage to this walkway, root pruning was conducted • concurrently with the repair of the concrete approach and root barriers were installed on November 29, 2006. Mr. Budnik is requesting an appeal before the Parks, Beaches and Recreation Commission. MFI/JC /pr Attachments: (A) Letter of Appeal dated October 12, 2006 from Christopher Budnik (B) Letter of Denial dated October 2, 2006 from the General Services Director (C) Tree Removal Review, Tree Inspection Report, photos (D) Tree Removal Request from Christopher Budnik dated August 29, 2006 (E) Carl Warren & Company Claim Investigation Report (F) City Council Policy G -I is 0 . 10/12/2006 To: Mr. Mark Harmon General Services Department City of Newport Beach 3300 Newport Blvd PO Box 1768 Newport Beach, CA 92658 -8915 From: Christopher Budnik 2215 E. 16`h Street Newport Beach, CA 92663 Subject: Tree Removal at 501 Fullerton Avenue Dear Mr. Harmon, 1 have received your letter regarding my request to remove the Magnolia trees at my rental property located at 501 Fullerton Avenue. After reviewing the details of Council policy G1, All Other City Trees, Page 4 items A -C, it seems clear to me that the trees do in fact meet the criteria of Item A with respect to a "repeated history of damaging private sidewalks ". I would like to appeal your decision. According to Mr. John Conway, this letter is required to start that process through the PBR Commission. I would like to request that this matter be added to the PBR agenda no earlier than December, 2006. 1 have business travel plans and likely could not attend the PBR meeting on November 7`h. Please let me know what supporting evidence I would need to bring to the PBR Commission meeting. As you know, these trees have damaged my walkway twice in the past 13 months. Just to reiterate, I am only seeking to replace these trees with a less invasive variety. As I mentioned in my original letter to Mr. Conway, if the city is willing to remove them, I will cover the expenses of planting new trees. Sincerel Christopher Budnik 949 433 -6550 • • s COply Christopher L. Budnik 2215 East 10h Street Newport Beach, CA 92663 Subject: 501 Fullerton Avenue Dear Mr. Budnik: CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT Mark Hannon, Director October 2, 2006 On September 15, 2006, the City's Urban Forester and Parks and Trees Superintendent inspected the two City Magnolia grandiflora (Southern Magnolia) trees, and found that the trees do not meet the criteria for removal as stated in the City Council Policy G -1, Retention or Removal of City Trees. Specifically, your removal request did not meet the requirements listed under the removal criteria of Council Policy G -1, All Other City Trees, page 4, Items A -C (see attached). According to this section of the policy tree(s) must have a "repeated history of significant interference with street or sidewalk drainage," in order to be eligible for removal. If you oppose this determination, you may appeal the decision to the Parks, Beaches, and Recreation Commission for further review. It is important to emphasize that under no circumstances are City trees to be removed without City authorization. If an unauthorized tree removal should occur, the City will review all its enforcement options, including criminal prosecution and civil restitution for the value of the trees removed, which may be up to three times their value. Please contact John Conway, Urban Forester at (949) 644 -3083 or email at iconwayncity.newport- beach.ca.us if you have any questions or for further direction regarding the appeal process, should you decide to appeal. Sine Marl General Services Department Attachment: (A) City Council Policy G -1, Retention or Removal of City Trees 3300 Newport Boulevard Post Office Box 1768 • Newport Beach. California 92658 -8915 Telephone: (949) 644 -3055 • Fax: (949) 650 -0747 • www.city.newport- beach.ca.us r Roper$ Ser ess opment Date:09/ 19/06 >dy . TO: Risk Manager Deputy City Attorney • FROM: General Services Director SUBJECT: Tree Removal Review -Claim Related SEP 2 8 W PROPERTY OWNER(S) INFORMATION: Name: Christopher L. Budnik Address: 2215 East 16t Street The property owner is requesting of the General Services Department staff, the removal of two City Magnolia trees due to concern of invasive tree roots. A field inspection confirmed the trees are within the parkway adjacent to a recently installed concrete entry. However, there was no evidence of further or current property damage. REPLACEMENT TREE: YES ❑ NO DESIGNATED TREE: N/A RISK MANF O ,S/R OM N z I_ �� eA -4, Jz�-V/ / eCG Signature: Date: FINAL ACTION TO BE TAKEN: ❑ Low Priority ❑ Moderate Priority ❑ High Priority — Forward memo directly to City Manager for immediate removal authority ❑ Emergency — Forward memo immediately to General Services Director Conclusion: Signa e REMOVAL: Approved E] �7Attachments Title Date Disapproved City Manager Date 8 /14Mat TREE INSPECTION REPORT Name: Christopher L. Budnik Address: 2215 East 16th Street, Newport Beach Phone Number: (949) 433 -6550 Request: The property owner is requesting of the General Services Department staff, the removal of two City Magnolia trees due to concern of invasive tree roots. Tree Location: 2300 Clay Street, side, tree sites I & 2 Botanical Name: Magnolia grandiflora Common Name: Southern Magnolia Designated Street Tree: Tristania conferta — Brisbane Box Estimated Tree Value: $2,060.00 ($1,030.00 each) / 2 trees Damage: A claim was filed and settled to provide a newly installed concrete entry. The installation was recently completed. Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed two City Magnolia trees within the parkway adjacent to a recently installed concrete entry. However, there was no /Ievidence of further or current property damage. Inspected by: Date: September 15, 2006 John 06way. Urban Porester Recommendation: Tree removal is not necessary in order to mitigate potential root intrusion. There was no evidence of current damage and the damaged walkway was replaced. Therefore, installation of root barriers within the City parkway and along the edge of the newly installed walkway Would contain any potential root intrusion. Reviewed by: Dan P. Superintendent Reviewed by:4' Nfarklla-rni6YVG erai Services Director Date: September 15, 2006 Date/-0!0-- 0/ 0 U sign home methodology help Off --------------------- ------------------------------------------------------------------------------------ Inventory Detail Search Results Dist: 18 Address: 501 FULLERTON AV Fictitious: Yes Location: Side -1 On Address: 2300 CLAY ST Species: Magnolia grandiflora, SOUTHERN MAGNOLIA DBH /Height: 0 -6 / 1 -15 Parkway Size: 99 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $1,030 WCA Work History Date Work Type 4/19/2000 Grid Trimming Other Work History Date Work Type Notes Amount lob# Crew $39.00 2866 MIGUEL MACIAS Crew Acct# Min ArborAccess Forum Email your Area Manager and CSR View sent Email Messages _View WCA Phone Directory Specialty Tree Planting Stock Inventory Detail Search Results Page 1 of -- ------------------ - - - - -- ------ - - - - -- --------------------------------------------- - - - - -- -gin home methodology help off -------------------------------------------------------- - - - - -- ------------------------------------- - - - - -- Inventory Detail Search Results Dist: 18 Address: 501 FULLERTON AV Fictitious: Yes Location: Side -2 On Address: 2300 CLAY ST Species: Magnolia grandiflora, SOUTHERN MAGNOLIA DBH /Height: 0 -6 /1-15 Parkway Size: 99 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $1,030 • WCA Work History Date Work Type Amount Job# Crew 4/19/2000 Grid Trimming $39.00 2866 M MACIAS CIAS Other Work History Date Work Type Crew Acct# Min Notes 0 ArborAccess Forum Email your Area Manager and CSR View sent Email Messages _View WCA Phone Directory Specialty Tree Planting Stock Inventory Detail Search Results Page I of r. e ^����nnn�1111 r RUG -29 -2006 15:51 . August 29", 20M To: Mr. John F. Conway General Services Department City of Newport Beach 3300 Newport Blvd. PO Box 1768 Newport Beach, CA 92658 -8915 From: Mr. Christopher L. Budnik 2215 E. 16 Street Newport Beach, CA 92663 Subject: Magnolia Tree removal at 501 Fullerton Avenue, Newport Beach CA 92663 Dear John, Thank you for taking the time to meet me this morning at my rental property located at 501 Fullerton Avenue. As we discussed, I am requesting that the two Magnolia trees on city property be removed as they pose a continuing threat of property damage and a safety concern. These trees have already damaged the concrete walkway on two separate • occasions and the city has had to repair the damage each tune. My tenant first alerted me to a dangerous situation involving uneven concrete back on September 13*, 2005. A root from one of the trees had lifted one. section of the walkway several inches above the adjacent section. My tenant was fearful that someone might trip and fall. 1 immediately contacted the city and John Salazar's crew performed repairs on September 10. They removed the lifted concrete section, removed a tree root and replaced the concrete section so it was level with the rest of the walkway. Then again on March 14th of this year, my tenant informed me that another section was lifting. I again contacted the city and submitted a formal claim to initiate repairs. I worked with Mike Reed at Carl Win= & Co. and Sunny Hills Restoration to get the walkway repaired again. Sunny Hills removed the lifted section and the root that caused the second section to lift. They just completed the now concrete work earlier this month and did a aloe job. I would lire to take this opportunity to replace these trees before they damage the new walkway or create another safety hazard. These trees were installed without root barriers around 1997 so they have only been there about 9 years and have damaged the walkway twice. Given this variety of Magnolia tree could grow to 60+ feet, I believe time trees will continue to damage the walkway and create safety hazards. I really don't want to burden the city with regular repairs to the • J' RUG -29 -2006 15 51 • walkway and I hope the city shares my concerns regrading the safety of my tenants and their guests. I am therefore requesting that the city remove these trees. If the city removes them, I will cover the costs of replacing them with a lets invasive tree such as a King palm. Please let me know if you have any questions or concerns and thank you in advance for your assistance in this matter. Sincerely, Chris pher L. Budnik (949) 433 -6550 cell phone r� • I In TOTPL P.03 AUG -29 -2006 15:50 P.01 MNDSPEED BUILD IT FIRST"' Facsimile To J d /irn Wit u! From Location Location Minds,peed Technologies, Inc. Fax (, S� J6yt3 Pax Plume Phone 'r4 !f3 y? C S�j"rJ Pages (including cover) -5 Date • • E Christopher L. Budnik 2215 East 16'h Street Newport Beach, CA 92663 RE: Principal D/Loss Claimant Our File No. Dear Mr. Budnik City of Newport Beach 4 -3 -06 Christopher L. Budnik S 1424035 MR November 14, 2006 Enclosed please find a Release related to settlement of the above captioned matter, per the Estimate and repair work of Sunny Hills Restoration in the amount of $1,461.33. We have ordered check in payment and will forward directly to Sunny Hills Restoration upon proper completion and return of the Release. Please have the Release witnessed by a third party. We appreciate the patience and cooperation that you have exhibited throughout the handling of this matter. Very Truly Yours, Michael Reed Carl Warren & Company cc: City of Newport Beach, Risk Management CARL WARREN & CO. An Emcpfayee- OumedComepany CLAIMS MANAGEMENT . CLAIMS ADJUSTERS 770 Placentia Avenue, Placentia, CA 92870 -6832 Mail: P.O. Box 25180, Santa Ana, CA 92799 -5180 Ok--^ 174nu7a Conn - 10nmc7o 9nnn - c..., 174ANOM4 aaoa L J • THIRD REPORT: STATUS City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 Attention_ Ms. Lauren F. Farley, Risk Manager RE: Principal D/Loss Claimant Our File No. City of Newport Beach 4 -3 -06 Christopher L. Budnik S 1424035 MR November 14, 2006 PREVIEW: This claim for damage to a private sidewalk is allegedly due to the expanding roots of a City Magnolia tree. GOVERNMENT CODE COMPLIANCE: This claim was timely filed on April 4, 2006 and as no action was recommended at this time, the Statute of Limitations will expire on April 3, 2008. PHOTOGRAPHS: Enclosed please find photographs of the property taken at the time of our re- inspection on 5130106, confirming the existence of tree roots in pushing up this sidewalk as to cause. PROPERTY DAMAGE: Christopher L. Budnik is the owner of the residence located at 501 Fullerton Avenue and himself, a resident of 2215 East 10h Street, Newport Beach, CA 92663, with phone (949)433 -6550, Age 44 (DOB 12- 28 -61), Social Security No. 379 -72 -4393 and California Driver's License No. A4419097. His Claim was for $1,000.00 but we wrote an uncertain Estimate as below, but which may not account accurately for rising material prices as of late: Remove 56 sq' of concrete (4" thick) Replace 56 sq' of concrete (2.12(labor), 3.05 Dump charge/hauling Tax on materials Sub -total @ 2.20 per sq' (min) $200.00 (mat.))@ 5.17 per sq'(min) 300.00 minimum 100.00 $170.8 @.0725% 12.38 $612.38 profit and overhead of 20% + 122.47 TOTAL TO REPLACE $734.75 An Employee- OumedCompany CLAIMS MANAGEMENT • CLAIMS ADJUSTERS 770 Placentia Avenue, Placentia, CA 92870 -6832 Mail: P.O. Box 25180, Santa Ana, CA 92799 -5180 ok.....\ /71 AN97n Conn - fcnn\cvo C.nnn - Cn /71A \0R1 01Q1 Mr. Budnik requests replacement of this sidewalk for the amount of approximately $1,000.00 and wants assurance from John Conway Jr., Urban Forester as to root pruning etc. LIABILITY: We find this to be a claim of probable liability as to the City of Newport Beach as the damage appears to have occurred by Ficus tree root growth in the past (should be "static" at this point as the trees have long since been removed and no further growth is possible) and/or, by the current Magnolia tree that replaced it. We questioned other issues such as soil compaction, soil subsidence, over watering, etc. but now confirm tree roots as the cause post excavation by the homeowner. SETTLEMENT /NEGOTIATIONS: At this point, we shall move forward with settlement and may use Sunny Hills Restoration to check our Estimate with real world amounts should the claimant not accept our settlement figure as above. WORK TO BE COMPLETED: Await confirmation of bid to obtain Property Damage Release and settle this matter CLAIMS REMAINING: Christopher L. Budnik — Property Damage - Reserve $1,000.00. ENCLOSURES: L Photographs We await either acceptance of our bid or a contrary bid Very Truly Yours, Michael Reed Carl Warren & Company • —2 — Carl Warren & Co. 9 11 November 14, 2006 GOVERNMENTAL ENTITY PRELIMINARY REPORT TO: City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 DATE: 11/14/2006 CLAIMANT: Christopher L. Budnik FILE NO: 1424035 MR Attention: Ms. Lauren F. Farley, Risk Manager D/EVENT. 4/3/06 FILING DATE: 4/4/06 SIX MONTHS: yes PRINCIPAL: City of Newport Beach -- Public Works Department/Tree Division RECOMMENDED ACTION ON CLAIM: No Action for now. FACTS: City Magnolia tree lifted private concrete sidewalk. POSSIBLE CO- DEFENDANTS: None apparent at this time. EVALUATION: We continue to investigate this matter prior to making a final recommendation on the liability. RESERVES TYPE OF CLAIM AMOUNT I.-Christopher L. Budnik Property Damage Reserve -- $1,000.00 COMMENT/WORK TO BE COMPLETED: Our further report will follow our inspection of the location. Very Truly Yours, Michael Reed Carl Warren & Company CARL WARREN & CO. An Empfoyee- OrumdCompany CLAIMS MANAGEMENT . CLAIMS ADJUSTERS 770 Placentia Avenue, Placentia, CA 92870 -6832 Mail: P.O. Box 25180, Santa Ana, CA 92799 -5180 ok- -- 171AN977 Conn. IOAMa7e anon - C.,... 171n\na1 01v1 RETENTION OR REMOVAL OF CITY TREES GOAL OF POLICY G -1 To establish and maintain appropriate diversity in tree species and age classes to provide a stable and sustainable urban forest with an inventory that the City can reasonably maintain in a healthy and non - hazardous condition. To require that in approving any tree removal or reforestation request the PB &R Commission shall find that the tree removal request will not adversely impact the overall inventory, diversity and age of the City's Urban Forest. PURPOSE The purpose of this policy is to establish definitive standards for the retention, removal, maintenance, reforestation, tree trimming standards, and supplemental trimming of City trees. City trees are an important part of the character and charm of the entire City and provide environmental benefits as well. Regular care, trimming, root pruning, maintenance, and programmed replacement are necessary to preserve this charm while at the same time protecting views consistent with Council Policy G -3 and preventing • public and private property damage. The City classifies public trees in one of three categories: Special Trees, Problem Trees, and All Other Trees. SPECIAL CITY TREES It is the City's policy to retain City trees categorized as Landmark, Dedicated, or Neighborhood trees, which have historical significance, and /or contribute to and give character to a Iocation or to an entire neighborhood. Landmark, Dedicated, and Neighborhood trees are identified by species by Attachment 1, and shall hereinafter be referred to as Special Trees. Trees within these categories shall be identified, mapped, recorded and administered by staff for the Parks, Beaches & Recreation Commission ( "Commission'). The Commission shall review the Special Tree list on an as needed basis and forward recommendations for additions or deletions to the City Council for approval. Landmark Trees are identified as those individual Special Trees that possess historical significance by virtue of their size, age, location, or species. 0 1 G -1 Dedicated Trees are Special Trees donated for or in the memory of specific individuals or organizations. Neighborhood Trees are Special Trees that by their unusual size, number, species, or location lend a special character to a residential, commercial, or business area. Special Trees shall be retained, unless there are overriding problems, such as death, disease, or the creation of a hazardous situation, which require their removal. Prior to consideration for any removal of a Special Tree(s), the General Services Director, or designee, shall prepare a report identifying and implementing specific treatment to retain the tree(s). If specific treatment is unsuccessful or impractical in retaining a tree(s) then a full staff report shall be made to the Commission before any further action considering removal is taken. Prior to any removal of Special Tree(s), the City must comply with the noticing provisions of the Removal of City Trees section set forth in this Policy, unless a Special Tree is considered hazardous that necessitates an emergency removal. Any such removal must be recommended by the General Services Director and the Risk Manager and approved by the City Manager. During normal sidewalk, curb, and street repair activity requiring root pruning, all • steps shall be taken to retain Special Trees. If tree roots are to be pruned in association with sidewalk, curb, and gutter improvements, sufficient timing in advance must be planned to ensure that pruning will not destabilize or kill the tree. If both sides of a Special Tree's roots are to be pruned, one side should be pruned 6 months to a year in advance of the other side depending upon the species and other related factors. If root pruning methods are not practical and /or critical to the health of the tree, then alternate or special hardscape improvements should be considered by the City in order to retain the tree providing that costs are reasonable. All proposed root pruning or other tree treatment shall be assessed and approved by the Urban Forester. Special Trees may be considered for removal in conjunction with a City Council approved beautification project utilizing the Removal of City Trees procedures noted in a subsequent section of the Policy. PROBLEM TREES A Problem Tree is defined as a tree that by virtue of its species causes excessive hardscape or utility damage due to its excessive root system. The following trees are defined as Problem Trees: 0 2 G -1 • Ficus nitida (Indian Laurel Fig) • Ficus rubiginosa (Rusty Leaf Fig) • Ficus benjamina (Weeping Fig) • Erythrina caffra (Kaffirboom Coral Tree) • Fraxinus uhdei (Shamel Ash) • Cupaniopsis anacardioides (Carrotwood) • Liquidambar styraciflua (American Sweet Gum) • Schinus terebinthifolius (Brazilian Pepper) Problem Trees shall not be designated as parkway trees on the Designated Street Tree List. Problem Trees that are not designated Special Trees maybe removed for the following reasons: A. The City tree has had a repeated history of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities, or foundations based on City records or other competent and reliable authority. Water or sewer stoppage that results from tree roots and causes significant • documented private property damage (greater than $500) shall be sufficient criterion for tree removal. B. The City tree has had repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. C. The City tree has created, in the opinion of the Urban Forester, a view impediment that cannot be resolved by normal nor alternative tree trimming procedures. Problem Trees may be proposed for removal by either staff or private property owners. The authority to remove Problem Trees rests with the City Manager. No more than 250 Problem Trees may be removed per year by staff under these criteria without special approval of the Parks, Beaches, and Recreation Commission. In removals under Sections A & B above, no more than one of three parkway trees in a continuous row may be removed in a three year period without a hearing before the Commission. Replacement trees of a 24 -inch box size may be planted if funding permits. Staff is responsible for notifying the adjacent property owner, the legally established homeowners association, and the Councilperson of the district where the removal is 0 3 G -1 proposed, if applicable, of the intent to remove a Problem Tree. The decision by the City Manager to remove a problem tree is final unless called up by at least one Councilperson. The Urban Forester shall report the removal of Problem Trees on a monthly basis to the Commission. The cost to remove and replace Problem Trees will be the sole responsibility of the City based on availability of funding, with the exception of Category C (view), which is the sole responsibility of the applicant. ALL OTHER CITY TREES A City tree which is not designated as a Special or Problem Tree is designated as an All Other Tree. It is the City's policy to retain All Other Trees unless removal is necessary for one of the following reasons: A. The City tree has had a repeated history of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities, or foundations based on City records or other competent and reliable authority. Water or sewer stoppage that results from tree roots and causes significant public or private property damage (greater than $500) shall be sufficient criterion for tree removal. B. The City tree has had a repeated history - of significant interference with street or sidewalk drainage. C. The City tree is dead, diseased, dying, or hazardous, and presents a liability to the City. A dead tree is one that has been assessed by the Urban Forester and found to have deceased. Diseased trees are defined as those trees that cannot be cured by current arboricultural methods, are in an advanced state of decline, and have no prospect of recovery. Dying trees are those that have no prospect of recovery. Hazardous trees are defined as those that are defective, have a potential to fail, and would cause damage to persons and property upon failure. The Urban Forester will perform a hazard assessment whenever a tree is identified as hazardous. The assessment will identify: structural defects of the tree, parts of the tree most likely to fail, targets where imminent personal injury or property damage may result with tree failure, and procedures or actions necessary to abate the hazard. Affer assessment, the Urban Forester will expeditiously convey his written findings and recommendations to the Risk Manager for evaluation. If the Risk Manager agrees with the Urban Forester findings to remove a tree, the hazardous tree will be removed without further delay. In the case of imminent tree failure, the Parks and Trees Maintenance 0 4 G -1 Superintendent or the Urban Forester shall have the authority to direct the removal of a hazardous tree. D. The tree(s) have been requested to be removed in conjunction with a City Council- approved City, commercial, neighborhood, or community association beautification program. E. The City Manager, upon the advice of the General Services Director, City Attorney, Risk Manager or the Traffic Engineer, shall have the authority to remove individual Problem or All Other Trees to resolve claims or safety issues. REMOVAL OF CITY TREES The initiation to remove (Special or All Other) City tree(s) may be made by the staff of the General Services, and /or Public Works Departments, a legally established community association, or a private property owner by making application to the General Services Director, utilizing the City tree removal form. The provisions and procedures of this Section of the Policy do not apply to the Problem Tree nor • Reforestation tree removal processes, which are described in other sections of this Policy. Special Trees may be considered for removal under the provisions of this Section provided a special report by the General Services Director is provided to the Commission detailing the necessity of removal and any specific previous treatment of the tree. After receipt of the application, a Tree Inspection Report shall be prepared by the City's Urban Forester (Attachment 2) to determine if the tree(s) meets the criteria outlined in the above All Other City Trees section for consideration for removal. Simultaneously, the Urban Forester shall provide a notice of the proposed tree removal to the adjacent property owner (if not the applicant), the private property owners immediately adjacent to the applicant's property, and the appropriate community association if applicable, (not applicable to the emergency removal of hazardous trees under Item C nor to trees that meet the criteria of Item E in the preceding All Other City Trees section). The Urban Forester shall determine whether in his /her judgment additional specific treatment can be initiated to retain the tree provided the costs are reasonable. If a tree(s) is to be removed, the tree(s) will be posted at least 30 days prior to the removal with a sign notifying the public that they have the right of appeal. The sign shall also note a staff contact. Once a recommendation is made by the Urban Forester and the Parks and Trees Maintenance Superintendent to the General Services Director and the 5 G -1 General Services Director or designee concurs, then the applicant, the adjoining owners, private property owners on either side of the street within 500' in each direction of the tree location and a legally established community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. A legally established community association is responsible for notification of all association members pursuant to their established procedure. The General Services Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and safety issues) in the preceding section on All Other City Trees. Only an applicant, an adjoining property owner, or a legally established community association, the City Manager, a PB &R Commissioner, or a Councilmember may appeal the decision of the General Services Director not to remove a tree to the Commission. The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager. The General Services Department will delay any tree removal(s) for at least 14 calendar • days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will replace all trees removed in accordance with the All Other City Trees removal criteria on a one for one basis. Replacement trees will be a minimum of a 36" boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full costs of removal and replacement of Special or All Other Tree(s) will be the sole responsibility of the City, unless an applicant voluntarily pays for a new tree(s). REFORESTATION OF CITY TREES The concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees for the planted location is referred to as reforestation. The Urban Forester shall make a finding for the latter category of inappropriate tree species for a specific location. His determination may be appealed to the General Services Director whose decision will be final. 6 G -1 It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of certain view neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. In other cases, the wrong species of tree was planted originally and simply does not conform to the current treescape or represents a safety hazard. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of views. The City Street Tree Designation List, which specifies a species for each City street reflects an effort by the City to prescribe appropriate tree species that will not cause future problems. As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City will endeavor to replace the trees with the appropriate designated City tree. • Individual private property owners, as well as legally established community associations, may apply for single or multiple tree reforestations in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: A. The proposed area must have clearly defined contiguous geographical boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. B. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. The petition content must be approved and dated by City staff prior to distribution by the petitioner. The staff - approved petition must be distributed by the petitioner to a maximum of 30 private property owners (up to 15 contiguous private property owners on both sides of the street up to 500' in either direction from the location of the proposed reforestation). Signatures by non - property owners are not acceptable for petition purposes. All petition signatures shall be verified by City staff for 0 7 G -1 property owner status of the person(s) signing the petition. As an alternative to the above requirements, areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. C. Individual private property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. The petition content must be approved and dated by staff prior to distribution. All petition signatures shall be verified by City staff for private property owner status of the person(s) signing the petition. D. A written agreement must be submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G -6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request for a tree species other than the designated street tree. This section applies to individual or group requests. F. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in Council Policy G -6. If is 8 G -1 there is not room for the replacement tree(s) at a specific site as prescribed by City Council Policy G -6, then the replacement tree(s) shall be planted in a public area in the same neighborhood at the option of the petitioner. This section applies to individual or group requests. G. Reforestation requests must be completed and submitted in a timely manner by the petitioner. Petitions that are dated more than 90 days in arrears from date stamped by staff before distribution will not be forwarded to the PB &R Commission for consideration. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager. TREE MAINTENANCE The City shall require the proper care and watering of replacement trees by the reforestation petitioner to ensure their proper growth and development as outlined in City Council Policy G -6. Furthermore, no person shall tamper with City trees in violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to fund the care of the Urban Forest to the highest level possible through the efficient use of regular tree trimming, root pruning, root barrier and pesticide programs. ENCROACHMENT AND DEMOLITION PERMITS All encroachment permits (permits for private property development which are proposed to encroach upon the City right of way) or demolition permits that involve the removal or replacement of City tree(s) must be specifically noticed by the property owner to City staff prior to the building and /or demolition permit process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the proposed development, as deemed by the General Services Director, requires the removal of City trees, the property owner must submit a tree removal request to the General Services Director, shall pay all related tree removal and replacement costs (one for one replacement) and meet all provisions of Council Policies L -2 and L -6 and City Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal/ replacement requests associated with encroachment and demolition permits will be the responsibility of the General Services Director or a designee. 0 9 G -1 TREE TRIMMING STANDARDS The City Council has adopted tree trimming cycles for trees of different ages and species. Tree trimming cycles and trimming standards shall represent the maximum feasible frequency given current fiscal conditions. Except as provided in the Supplemental Trimming Section below, trimming shall be in accordance with the standards of the International Society of Arboriculture (ISA). In those communities with a legally established community association, periodical tree trimming with an emphasis on height reduction will be considered by the City Urban Forester upon written request by the association. SUPPLEMENTAL TREE TRIMMING The City will consider, and as a general rule approve, requests to trim certain trees more frequently or to trim trees consistent with practices applied prior to the adoption of ISA standards (to enhance public and private views, preserve required sight /distance standards, or other public purposes) which are submitted by affected private property owners or the board of a legally established community association and the request is accompanied by a completed "Supplemental Tree Trimming Form' . and full payment for the requested tree trimming. However, since these practices often require 'topping' or possible disfiguring of a tree(s) and are often aesthetically displeasing and injurious to a tree, reforestation shall only be considered when supplemental tree trimming is impractical or infeasible as determined by the Urban Forester. The General Services Director shall establish procedures to implement the supplemental trimming provisions of this Policy. An approval must be obtained from a legally established association by the requestor of supplemental tree trimming in areas with an active homeowners' association if the requested trimming is to be undertaken within the association area. [Attachment 1- Special Trees] [Attachment 2- Tree Inspection Report] • 10 Adopted - May 9,1966 Amended - April 11, 1994 Amended - August 14,1967 Amended - February 26,1996 Amended - November 9,1976 Amended - July 14,1997 Amended - November 12,1985 Amended (Administratively) - Amended -November 28,1988 November 24,1997 Amended - March 14,1994 Amended - August 10, 1998 Amended - February 22, 2000 Amended - April 27, 2004 Formerly I -9 • G -1 . 11 G -1 SPECIAL TREES LANDMARK TREES Balboa Library Eucalyptus globulus (3) Balboa Library Phoenix canariensis (2) West Jetty View Park Phoenix canariensis (2) (near Historical Marker) Dover Drive at Westcliff Liquidambar styraciflua (4) Ocean Blvd. Corona del Mar Phoneix canariensis (5) Westcliff & Dover (Groves) Bike Trail Eucalyptus globulus (134) Main Street Ficus microcarpa'Nitida' (1) City Hall Ficus microcarpa'Nitida' (2) Balboa Boulevard Median Araucaria heterophylla (1) Ensign View Park Erythrina caffra (1) Lido Isle Medians Pinus pinea (4) Bob Henry Park Ficus rubiginosa (1) Castaways Park Phoenix canariensis (1) Wedge Area Myoporum laetum (6) Dover Drive east of Irvine Avenue Erythrina caffra (1) • DEDICATED TREES No. Mariners Park (Marcie Schrouder) Pinus radiata Mariners Park (Frank Tallman) Pinus radiata No. City Hall grounds (Billy Covert) Ficus benjamina City Hall grounds (Walter Knott) Pinus halepensis City Hall grounds (Calif. Bicentennial) Pinus halepensis Las Arenas Park (Ed Healy) Melaleuca linarifolia Mariners Park (Isy Pease) Pinus halepensis City Hall grounds (U.S. Bicentennial Freedom Tree) Harpephyllum kaffrum Buffalo Hills Park (Bahia Community Earth Day Celebration) Erythrina caffra Peninsula Park (Gray Lunde Tree) Chamaerops humilis Cliff Drive Park Quercus agrifolia (Gary Lovell) Begonia Park Prunus cerasifera (Cheryl Bailey Ringwald) • Attachment 1 . DEDICATED TREES (contd.) [1 • Castaways Park (Jan Vandersloot) (Jean Watt) Peninsula Park (Don Perdue) Grant Howald Park (Pete Munro) (Mark Munro) Bob Henry Park (Bob Henry) Cliff Drive Park (Dr. Vandersloot) Veterans Park (Rosemary Rae Hill Hansen) Mariners Park (N. Beach Sunrise Rotary Club) (Christopher & Marisha Thomposn) (Meghan & Camielle Thompson) Quercus agrifolia Ravenea rivularis Metrosideros excelsus Ficus rubiginosa Quercus agrifolia Lagenstroemia indica faueri Stenocarpus sinuatus Pinus eldarica Pinus eldarica West Newport Park Spathodea campanulata (Brownie Girl Scout Troop 2072) Buffalo Hills Park Stenocarpus sinuatus (N. Beach Sunrise Rotary Club) Castaways Park Quercus agrifolia (Nancy & Jack Skinner) (Bob & Susan Caustin) Bayside Park Pyrus calleryana (Newport - Irvine Rotary Club) Castaways Park Quercus agrifolia (Eva Victoria Najera) Begonia Park Bauhinia blakeana (Dr. Leo V. Turgeon) L Street Park Cassia leptophylla (Tim Van Ostenbridge) Castaways Park Platanus racemosa (John D. Woodruff) Grant Howald Park Cassia leptophylla (Jean & Coalson Morris) Old School Park Cassia leptophylla (Jean & Coalson Morris) G -1 Attachment 1 . DEDICATED TREES (contd.) Mariners Park (Sierra Beth) Cliff Drive Park (Francis P. Hemenway) Grant Howald Park (Skipper Mark Howes) Castaways Park (Michael F. Gustin) (Yen Chu Kuo) (Grover Stephens, PH.D.) (Logan David Burley) (Sawyer Dean Burley) (Virginia Najera) (Joe Clarkson) (Sawyer Dean Burley) Eastbluff Park (Lucy Huntsman) Irvine Terrace Park (Dana Harmon) • (Sister City of Okazaki) Bonita Canyon Sports Park (Fern Pirkle) Gateway Park (Virgins Herberts) West Coast Highway & Superior Ave City Parking Lot (Louise Greeley) Bayview Park (Gene Atherton) West Newport Park (Russell Marc Beaumont) (Jeff Steven Reinker) NEIGHBORHOOD TREES Shorecliffs Entrance Marguerite Avenue Goldenrod Avenue Dover Drive (Mariners to Irvine) 15th Street (Newport Heights) 0 G -1 Bauhinia variegata Cassia leptophylla Hymenosporum flavum Platanus racemosa Quercus agrifolia Platanus racemosa Quercus agrifolia Quercus agrifolia Quercus agrifolia Quercus agrifolia Quercus agrifolia Hymenosporum flavum Liquidambar styraciflua Pinus nigra Melaleuca linariifolia Cassia leptophylla Cassia leptophylla Cinnamomum camphora Erythrina caffra Erythrina caffra Erythrina caffra (51) Phoenix canariensis (109) Washingtonia robusta (144) Eucalyptus globulus (3) Eucalyptus cladocalyx (29) Attachment 1 . NEIGHBORHOOD TREES (contd.) Irvine Avenue Median Holiday Road (between Irvine Ave & Tustin Ave) Along Avon Avenue Via Lido Bridge Marine Avenue (Balboa Island) Seaview Avenue (Corona del Mar) Poppy Avenue (Corona del Mar) Heliotrope Avenue (Corona del Mar) Candlestick Lane (Baycrest) Commodore Road Starlight Circle Glenwood Lane Sandalwood Lane Newport Center Drive Fourth Avenue Clay Street (Irvine Ave to St. Andrews Road) Leeward Lane • L Street Park M Street Park West Newport Park Santa Ana Avenue Eastbluff Park Vista Del Oro Median Rhine Wharf Park Mariners Drive Along Riverside Avenue (adjacent to Cliff Drive Park) Cliff Drive Park (Scout House) Buena Vista and Lindo Avenue 128 Kings Road 128 Kings Road Cliff Drive (north side, west of Dover Drive) 725 St. James Road 601 Dover Drive Margaret Drive Median Corona Del Mar State Beach • G -1 Eucalyptus globulus (130) Eucalyptus globulus (18) Eucalyptus globulus (8) Eucalyptus globulus (14) Eucalyptus (Various Species) (34) Pinus radiata (19) Eucalyptus rudis (73) Pinus radiata (18) Eucalyptus citriodora (21) Eucalyptus citriodora (2) Eucalyptus citriodora (11) Eucalyptus citriodora (7) Eucalyptus citriodora (7) Washingtonia robusta (363) Eucalyptus globulus (48) Ficus microcarpa'Nitida' (21) Fraxinus uhdei "Tomlinson" (43) Quercus suber (39) Pinus pinea (1) Metrosideros excelsus(55) Eucalyptus robusta (33) Ficus macrophylla (1) Erythrina caffra (6) Archontophoenix cunninghamiana (12) Jacaranda mimosifolia (52) Schinus terebinthefolius (12) Ficus benjamina (1) Erythrina caffra (1) Roystonea regia (1) Pseudobombax ellipticum (1) Agathus robusta (4) Eucalyptus ficifolia (1) Eucalyptus ficifolia (1) Erythrina caffra (1) Washingtonia robusta (74) Attachment 1 • Adopted - May 9,1966 Amended - November 9,1976 Amended - November 28,1988 Amended - October, 1993 Amended - July 14,1997 Amended - January 25,1999 Amended - February 22, 2002 Amended - April, 23, 2002 Amended - April 27, 2004 Amended - May 10, 2005 G -1 Attachment 1 TO: FROM: Parks, Beaches & Recreation Commission Andrea McGuire, Recreation Superintendent Item 10 December 5, 2006 SUBJECT: Request Waiver of Council Policy B -8 — Bike, Foot Race and Surf Contest Event for Newport Harbor High School to hold a Surf Contest RECOMMENDATION Forward request for waiver submitted by Newport Harbor High School (NHHS) to hold a surf contest April 7 -8, 2007 to City Council. BACKGROUND This surf contest is an annual fundraiser for NHHS and has been held at this location (56`h Street Beach) for 7 years without any problems or issues. Approximately 100 local students participate in this event. The organizer, Scott Morlan has demonstrated that no other event dates except April 7 -8, 2007 work in 2007 due to conflicts with other surf contests and school events. However City Council Policy B -8 requires that all surf contests be scheduled at least 3 weeks apart. In this case, another surf contest has already been approved and scheduled for April 21 -22, 2007, which would make this request only two (2) weeks from the already scheduled contest. • Staff has sent notification to the residents within 500 feet of the contest area. Attachments: 1. Council Policy B -8 2. Copy of Notification to residents near 56`h Street Beach 3. Aerial map of proposed contest area • fsq of the policy regaMirtg the use of Cite streets and beachesfor, conducting bicyeie races, runni" events, surf contests and other athletic attests is to minimize the inconvenierboo to City residents, and to el trdrkate any potential City liability for It PJ es resultftfroratheLwent. All bicycle rates, run, n sg eventso, swt contests or events and sirailar athletic contests/events shall be required to a c,= a Special EverA Fewnit, cxunply mrith A of the conditions s to the peerrnit„ and comply with the provisiorn of thA l"Plicy, Races, runnw- S events and +alter athlefie contests/ events Ong lty stets shall rapt be comfucted during the sttnmer (Ittrw 15 through September 15), No more than twelve (122) such evtnts shall be permitted during any calendar year and not mare than four ( ) in , me pcVaphicalarea in one boor. Surf contests wAng 1y beaches shall not be condtwted ciuring MemorW Day Item " wee4 d or _ er 15 -September 151 No mom than eJO, ;t () :Wrge aA4/PrcowmwxCiPl events shall be `ited during any c and events shall be . wheduled at apart. 1 n U m }: • I� u PUBLIC NOTICE CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission TUESDAY, December 5, 2006 — 7pm City Council Chambers - 3300 Newport Boulevard The Parks, Beaches & Recreation Commission will meet Tuesday, December 5, 2006, 7pm to discuss a request from Newport Harbor High School to hold a surf contest on April 7 E. 8. Action: To forward request to City Council for a waiver of Policy B -8 • For additional information please contact Recreation Supervisor Matt Dingwall at 644 -3152. r +f_­ ry-1 I I) la,sio(0 CITY OF NEWPORT BEACH . CITY COUNCIL STAFF REPORT Agenda Item No. (December 12, 2006) TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Wes Morgan, Director Recreation & Senior Services Department — 644 -3157- wmorgan(a).citv.newoort- beach.ca.us SUBJECT: Budget Amendment — Contract Classes RECOMMENDATION Approve a budget amendment to increase Revenue by $378,000 and Expenditures Accounts $332,968. DISCUSSION Contract classes are expected to grow by 38% in FY 2006/07 with increased enrollment in surf camps, specialty camps, sailing and pre - school programs. Staff could not have predicted such growth, and past years increases had been based on a 5% annual growth. The continued growth stems from the popularity of City summer program offerings, the great summer weather, as well as offering residents the opportunity to register in mid - February instead of May. Staff has also worked with local hotels, the Newport Beach Visitor & Conference Bureau, and stores to place the Summer Class and Camp Information in stores to give tourists an opportunity to participate. • The majority of expenditures ($272,160) will cover the additional payments to contract instructors who provide the classes /camps. As programs increase in size, additional funding is needed to help off -set costs for additional facility maintenance and repair, mailing, office supplies, printing, and additional pages in the Newport Navigator. With the additional increase in customer service and supervision of the program, staff requests additional funding for part-time staffing which will include a part-time Recreation Clerk (providing customer service, registration, answering phones, and assisting customers with questions, etc.); part- time Senior Recreation Leader II to help with the auditing of increased classes /camps and the assistance with the preparation of the summer and seasonal programs. A one -time expense of $5,000 (4330 -8250) will be used to purchase office equipment, computer and supplies for the start-up of the part-time employees and will be used in FY 2006/07. Revenue projections reflect an additional increase of $378,000 in FY 2006/07 budget. The revenue and expenditures will be ongoing for future budget years (expect 4330 -8250 funds). REQUESTED FUNDING BREAKDOWN Revenue • Increase Revenue acct. 4330 -5150 — Fee -Based Classes' 275,000 • Increase Revenue acct. 4330 -5158 — Surfing Classes 80,000 • Increase Revenue acct. 4330 -5160 — Sailing Classes 23.000 $378,000 • Increase in revenue originates from the number of participants and camps offered in summer 2006, which included the 19th Street (Nave Crashers, Ocean Adventures Science Camps, Destination Science Camps, and from classes offered through the Newport Navigator (Polynesian dance, digital photography, computer, violin, Baby Boot Camp Exercise Class, guitar, body sculpting, etc.). Budget Amendment — Contract Classes December 12, 2006 Page 2 Expenditures • Increase Expenditure acct. 4330 -8080 — Prof. & Tech. Services 272,160 • Increase Expenditure acct. 4330 -70xx — Salaries & Benefits 33,808 (Includes .60 FTE - PT Sr. Recreation Leader II & .50 FTE — PT Recreation Clerk) • Increase Expenditure acct. 4330-8100— Travel & Meetings 1000 • Increase Expenditure acct. 4330-8105— Training 750 • Increase Expenditure acct. 4330-8200— Special Department Supplies 3250 • Increase Expenditure acct. 4330-8250— Special Department (one -time cost) 5000 • Increase Expenditure acct. 4310-8050— Postage, Freight 2000 • Increase Expenditure acct. 4310-8030— Maintenance & Repair of Equipment 2000 • Increase Expenditure acct. 4310-8140— Office Supplies 7000 • Increase Expenditure acct. 4510-8250— Newport Navigator Printing 6000 $332,968 Submitted by: Matthew Lohr, Recreation Manager • • Approved by: Wes Morgan, Director Item 12 December 5, 2006 (9 ToF Pau s, be it kecr�ation CumrnhAon rrorw Wes Wrgan, Drri!ctor Re' City 4 CornMunity Foundation,5 Attached is � List of fo"dations, booster ctubs, and support gr(Kips which raise funds for various specific program-, and institutions in and around Newport Beach. Adclitionally, the Gifts ftw- Tomorrow donation catatog Is attached which attows groups or individualls, the opportLmity to partner with General Services, and the Recreation Ft Senior Sewices Departments to meet certain facitity andl programming needs in the city. Atlachmani • • [ :1 FOVNDAIIONS,, BOOSTER CLUBS AND SUPPOWT GROUPS CURRENT r(JUNDATIONS WIVID4 Friends of OA56 Z. Newport Mach Library Foundation 3, Newport Reach Arts foundation 4, Friends of tlte, Libraq 5, Kewport Theater Arts Foundation 6, Balboa Performing Arts Theater rom 6t ion T New Beach Fib,,n festival CLARENT CCLYPET11C FUN MMSM4P WQ S 1. Corona del i4 Nostgr CII'lub 2. Boys It Girls. Club 1. Nuwpovt Aquatic- fenter 4. N"port H High $choot Booster Club 5, Coeoria 00 Mar Aqwatic Fmundation 6. N"ort Sea Ease 7. Newport Center Park 8, Nautical Museurn 9. Centermial Legacy ProjKt 1O.Enmronmentat Nature Center • I I. Newport Bay RaturalMs and Pri end ,5 12-Newport Harbor Edueation Fotmdation 13.Mariners Foundation, Ensign Fvn, �astbikjtf Fo"<Iatifm e-. al, 14MOag ftspitaL Foundaticm 15. Newport Sports Collection Foandation 10.Gki Scouts 17.YoUL4 Sports Gaups AYSO 57 and 17, Newport Harbor Basebatt Association, Newport Beach Littla Leagu�a Padft-- 4 s Cairls Fast Pitch League, Junifor All Amertcari Football. 1] (9) PB &R Commission Agenda Item No. i 3 December 5, 2006 TO: Parks, Beaches and Recreation Commission FROM: Mark Harmon, General Services Director SUBJECT: Santa Ana River Vision Plan — Advisory Committee Representative Recommendation Appoint a member of the Parks, Beaches, and Recreation Commission to serve on the City's Santa Ana River Trails Advisory Committee and participate in the planning process for future improvements along the Santa Ana River trail. • Background Background The City has participated in planning for the Orange Coast River Park (OCRP), a park that would link Costa Mesa, Huntington Beach, and Newport Beach via the Santa Ana River. The OCRP would be one of the largest parks in Orange County, but is currently still in the conceptual design phase. In order for the OCRP to become reality, land must be purchased and recreational amenities must be constructed. The City has offered about $10,000 in direct donations or staff time in support of the OCRP planning process. The Santa Ana River Trail is a 110 mile trail that passes through the counties of Orange, Riverside, and San Bernardino. The trail's bike path helps to connect several recreational amenities, including national forests, state and county parks, and the Pacific Ocean. Over the past several years, The Wildlands Conservancy (TWC) has led a renaissance of the Santa Ana River, offering private funding to public agencies in efforts to restore the bike trail and establish a tri- county natural lands parkway. So far, TWC has funded several projects, including a grant to the City of Santa Ana to restore habitat and enhance outdoor education programs at Santiago Park; a grant to San Bernardino County to purchase land and create a new regional • park; and a grant to Riverside County to perform ecological restoration work. . TWC has offered up to $5,000 to cities that abut the Santa Ana River, to assist with developing vision plans for their portion of the river. The vision plans will help to restore and enhance environmental and passive recreational elements along the Santa Ana River. In addition, these vision plans will create trail linkages and increase public access between neighboring communities. • • The Santa Ana River passes by Newport Beach along our western border. The river carries stormwater and sediment from as far away as San Bernardino County and the foothills of the Redlands area. Only about one mile of the Santa Ana River is within the City's boundaries. However, since this mile includes the mouth of the river, it is an important mile for habitat restoration and passive recreation. Committee Formation /Participation On November 28, 2006 the City Council adopted resolution 2006 -_ (Attachment 1), forming an advisory committee that will develop a vision plan for the Santa Ana River trail. The committee's makeup includes several groups, including the City Council, the Planning Commission, the Parks, Beaches and Recreation Commission, local non - profit groups, nearby community associations, community representatives, and City staff. These groups will offer a blend of perspectives —the Planning Commission will ensure that the vision complies with City planning elements; the PB &R Commission will ensure that recreational elements are considered; community associations will ensure that trail improvements compliment residential areas; and non - profit groups will ensure that improvements enhance the environmental significance of the area. Over the next twelve months, the Santa Ana River Trails Committee will meet at least four times to develop a vision and identify enhancement opportunities for the areas adjacent to the Santa Ana River. The committee will use the grant from TWC to develop a vision document and report that outlines these opportunities and better positions the City for future improvements along the Santa Ana River trail. Submitted General Services Director Attachments: Prepared by: Chris Marcarello Administrative Analyst 1 — Resolution 2006- 2 — Santa Ana River Advisory Committee Roster . RESOLUTION NO. 2006 -_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING THE SANTA ANA RIVER TRAILS ADVISORY COMMITTEE AND ACCEPTING A GRANT FOR HABITAT AND RECREATIONAL PLANNING WHEREAS, residents of the city of Newport Beach value the habitat and recreational value of the Lower Santa Ana River; and WHEREAS, the City of Newport Beach has long supported the planning and formation of the Orange Coast River Park, which would abut and include the Santa Ana River; and WHEREAS, the City Council of the City of Newport Beach supports future planning activities to protect habitat and encourage passive recreational uses in accordance with State and local laws, as established by Resolution 2006 -25; and WHEREAS, future planning efforts may be supplemented by a $5,000 grant from The Wildlands Conservancy or one of its partner funders if River - adjacent communities form committees to conduct this planning; and WHEREAS, the City Council wishes to establish a community- and stakeholder -based team to assist in planning activities along the Santa Ana River; now therefore be it RESOLVED that the City Council of the City of Newport Beach hereby declares the following: • SECTION 1. ESTABLISHMENT The Santa Ana River Trails Advisory Committee (Committee) shall be established as of the date this Resolution is approved by at least four members of the City Council voting at a duly noticed meeting of the City Council. SECTION 2. DUTIES The Committee shall have the following duties: A. Assist the City Council and City staff in planning activities that protect habitat and encourage passive recreational uses along the Santa Ana River; B. Develop a vision plan document that recommends goals and policies that can be used by the City Council on issues that affect the Santa Ana River; C. Advise the City Council as needed as to community and stakeholder interests as associated with the Santa Ana River and the Orange Coast River Park; SECTION 3. COMPOSITION The Committee shall consist of the following members appointed by, and serving at the pleasure of, the Mayor: One (1) City Council Member (to serve as chair); One (1) member of the Parks, Beaches and Recreation Commission; • One (1) member of the Planning Commission; One (1) member of the Coastal /Bay Water Quality Citizens Advisory Committee Two (2) designees from the Wildlands Conservancy . One (1) designee from the Newport Bay Naturalists and Friends One (1) designee from the Earth Resources Foundation One (1) designee from the Orange County Coastkeepers One (1) designee from the Friends of Harbors, Beaches, and Parks One (1) designee from the U.S. Army Corps of Engineers One (1) designee from the Orange County Bicycle Association One (1) designee from the Newport Shores Community Association One (1) designee from the West Newport Beach Association One (1) designee from the Orange County Harbors, Beaches, and Parks Department Two (2) community representatives SECTION 4. TERM The term of the Committee shall expire at such time as the planning activities and vision plan document are complete. ADOPTED this 28" day of November, 2006. MAYOR ATTEST: • CITY CLERK 11 City of Newport Beach Proposed Santa Ana River Trails Advisory Committee Roster 1- City Council (Committee Chair) 2- Planning Commission 3- Parks, Beaches, Recreation Commission 4- Coastal /Bay Water Quality Citizens Advisory Committee 5- The Wildlands Conservancy 6- Montgomery Watson Harza (MWH Americas) 7- Newport Bay Naturalist and Friends 8- Earth Resources Foundation 9- Friends of Harbors, Beaches and Parks 10- Orange County Coastkeepers 11- U.S. Army Corps of Engineers 12- Orange County Bicycle Association 13- Newport Shores Community Association 14- West Newport Beach Association 15- City of Newport Beach Staff 16- Orange County Harbors, Beaches, and Parks 17- Community Representative 18- Community Representative • • Steve Rosansky, or designated representative Designated representative Designated representative Nancy Gardner, or designated representative DP Myers, or designated representative Jerry A. King, or designated representative Dennis Baker, or designated representative Stephanie Barger, or designated representative Jean Watt, or designated representative Garry Brown, or designated representative Ken Morrison, or designated representative Designated representative Howard Rich or Mike Sinacori Paul Watkins, or designated representative Chris Marcarello, or designated representative Kevin Thomas, or designated representative To be determined To be determined I+ �C' (�, CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 4 July 11, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Office of the City Manager Homer L. Bludau, City Manager 949 -644 -3000, hbludau @city.newport- beach.ca.us SUBJECT: THE FORMATION OF THE 1M MEMORIAL COMMITTEE TO RECOMMEND AN APPROPRIATE MANNER BY WHICH TO HONOR CURRENT AND FUTURE 111 MARINES WHO PAY THE ULTIMATE SACRIFICE IN THE LINE OF DUTY ISSUE: Does the City Council approve the formation of the 1/1 Memorial Committee and its assigned tasks as presented in the accompanying resolution? RECOMMENDATION: Approve the formation of the Committee by resolution to reflect the Committee composition and duties the Council desires. BACKGROUND: At the April 25, 2006 Council meeting, Council Member Curry recommended the City consider some type of monument be created to honor the 1/1 Marines who have lost their lives while engaging in military conflict. He cited the recent lives lost by the 1/1 in Iraq. Since that time a total of seven 111 Marine lives have been lost during the current tour of duty in Iraq. On May 9t', the City Council decided the 1/1 Memorial Committee would be composed of one member from each of the following groups: City Council (1); Arts Commission (1); Parks, Beaches & Recreation Commission (1), American Legion Post 291(1), and City staff (1). The 1/1 Committee would have two (2) representatives. This makes a total of seven (7) Committee members. The accompanying proposed resolution forming the 1/1 Memorial Committee provides the scope for the Committee. The Committee would recommend an appropriated way Formation of thel /1 Memorial Committee July 11, 2006 Page 2 to honor fallen members of the 1/1, an appropriate site for the memorial, estimate the cost of its proposal and identify any other issues which deserve consideration regarding the memorial. Submitted by: Homer L. Bludau City Manager Attachments: Resolution I* lJ • RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF NEWPORT BEACH, CALIFORNIA FORMING A MEMORIAL COMMITTEE TO RECOMMEND AN APPROPRIATE MANNER OF HONORING FALLEN MARINES FROM THE 1/1 WHO HAVE LOST THEIR LIVES IN SERVICE OF THEIR COUNTRY SINCE THE BATTALION'S ADOPTION BY THE CITY OF NEWPORT BEACH WHEREAS, on December 9, 2003, the Newport City Council, through proclamation, officially adopted the 1$t Battalion 1$1 Marines stationed at Camp Pendleton for a special relationship of support and affection; and WHEREAS, many Newport Beach residents have previously served in the United States military and therefore, hold military service in high regard; and WHEREAS, since the Iraq war, the 1/1 has completed one tour of duty in Iraq and is currently in the middle of another tour of duty in that foreign land; and WHEREAS, the members of the 1/1 have participated in heavy fighting during its current tour that has resulted in the loss of 1/1 lives; and • WHEREAS, the Newport Beach City Council seeks a fitting manner of honoring those members of the 1 /1 who have lost their lives since its adoption by the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach as follows: Section 1. The 1/1 Memorial Committee is hereby established for the purposes of recommending to the City Council an appropriate way to honor the 1/1 lives lost during combat since its adoption by the City. Section 2. The Committee shall consist of the following members: one (1) member of the City Council; two (2) members of the current 1/1 Committee; one (1) member of the Parks, Beach & Recreation Commission; one (1) member from the Arts Commission; one (1) member from American Legion Post 291; and one (1) City staff member — a total of 7 Committee members. Section 3. The 1/1 Memorial Committee should provide an oral report • and supporting documentation to the City Council consisting of the following: the appropriate manner of honoring current and future fallen 1/1 Marines, the appropriate location for • that memorial; the estimated cost of the memorial and any other pertinent issues related to the proposed memorial. ADOPTED this 11" day of July 2006. ATTEST: LaVonne Harkless City Clerk 0 Don Webb Mayor • 0 oo©©u bAS i S �Prfsen f-( }iv 0+c m 3) 144- I 0 � PARTNERSHIPS fon wtu+M phone 714 547.3631 1 fax 714.547.3629 1 av::u, or -nnN urg Orange County Health Needs Assessment 2024 N. Broadway. Ste.100 • Santa Ana. CA 92706 Looking Toward the Future of OASIS Presented to OASIS Senior Center of Newport Beach Prepared by Orange County Health Needs Assessment November 2006 1 Looking Toward the Future of OASIS The Orange County Health Needs Assessment ( OCHNA) is an innovative and unique • collaborative organization created to serve as the foundation for greater cooperation within the healthcare community countywide. Most of the public, private and governmental organizations that are concerned with the health status of Orange County residents are OCHNA members, including 25 hospitals, the Coalition of Community Clinics, CalOptima, and the Orange County Health Care Agency. OCHNA's mission is to enhance the health and quality of life of those we serve by putting information into action, through the support of Community Benefits Planning (SB 697), and by providing objective and reliable research, analysis and technical services. OCHNA Staff Pamela Austin, MS W, CFGE, founding and current CEO Tahereh Zamansani, MPH, Research Analyst Amy Wheeler, Technical Writer Erin Steffen, Administrative Coordinator Hilary Aralis, Research Assistant Intern Contact Information The Orange County Health Needs Assessment ( OCHNA) 2024 North Broadway, Suite 100 Santa Ana, California 92706 Phone (714) 547 -7363 Fax (714) 547 -3629 • On the web at www.ochna.org • • Table of Contents Introduction Section I The OASIS Senior Center of Newport Beach Section II Summary of Survey Findings Recommendations Future of OASIS Population Profiles & Projected Trends Characteristics of Survey Participants Demographics —Survey Participants and Projections More Specific Survey Results Section III Research Methodology Paqe 4 5 6 7 -8 9 -16 17 -18 19 -20 21 -27 28 -29 . Introduction In January 2006, the OASIS Senior Center of Newport Beach (OASIS) contracted with the Orange County Health Needs Assessment ( OCHNA) to assess the opinions and views of participants at the Senior Center as well as community leaders regarding the possibility of renovating or rebuilding their facilities, originally built in 1956. OASIS serves people age 50 and older in and around Newport Beach. Working closely with OASIS senior management to determine the most efficient and effective manner of soliciting feedback, OCHNA designed and fielded two surveys specifically developed to gather input from these two groups. One was a paper /pencil survey and the other was on online survey. Data was collected, cleaned and evaluated. A literature review was conducted on older -adult surveys from across the country. A summary of the responses are reviewed in context of national trends and current research. The results of this project are in this report. The report is organized into three sections: Section I describes the OASIS Senior Center of Newport Beach, its evolution, and current structure and functions. . Section II displays the recommendations and highlighted results of both surveys, which will have an impact on the future of OASIS. This also includes current and projected trends specific to older adults in the United States, California and Orange County as background and context for this project. There are suggestions for the OASIS Senior Center of Newport Beach to consider as they explore the possibility of renovating or rebuilding their current facilities. Section I I I depicts the research methodologies used to design the survey, pilot testing, each data collection process, and subsequent data analyses. • 0 Section I: The OASIS Senior Center of Newport Beach OASIS Senior Center opened its doors on August 27, 1977 in Corona Del Mar. OASIS started off as a three -room gathering place offering Newport Beach seniors a place to interact with each other and play Bridge, garden, paint, golf and take organ classes. Just a couple months after its grand opening, OASIS started offering classes through Coastline Community College, something that the center continues to do. By the end of the year, about 800 participants gathered at the center for various social and recreational activities. Today, the Center offers many classes and social opportunities for about 7,000 participants. OASIS is comprised of five buildings and a community garden. Some of the activities offered include free Sunday movies, health and exercise classes, computer learning opportunities, arts classes, special events, dancing groups, day trips and overnight trips. Additionally, the center offers many human services, which assist seniors to live more independently. OASIS also offers a low -cost transportation service, which will take them to medical appointments, shopping trips, errands, social engagements and OASIS Senior Center activities. OASIS is owned and operated by the city of Newport Beach. The Center also receives financial and volunteer support from the Friends of OASIS, a not - for - profit formed in 1977. Today the Friends of OASIS is 5,000 members strong and contributes about 25,000 • volunteer hours to the Center every year. r 4 N ,V 11 �jg .. 4 LIFOR . Section II: Recommendations and Survey Findings Recommendations Based on a total of 621 paper /pencil and online survey results and future projections for Newport Beach seniors, OCHNA recommends the following: 1. Replacement or renovation of the current OASIS senior center for current and future program demands 2. A gym or workout room with separate locker rooms for men and women (many of the respondents would also like a therapeutic swimming pool) 3. External environment to comfortably access the outdoors for leisure, exercise and socialization 4. Programs and classes with emphasis on health promotion, education, physical health and social activities 5. Blood pressure screening programs 6. A computer lab with several computers available 7. Offer instructional classes in computer basics, health and the internet, governmental resources, travel 8. Create a user friendly OASIS website with A. Information about OASIS B. Programs and activities C. Class schedules D. News about events and volunteer activities 9. Ample parking with a separate, designated area for shuttles 10. Visible and sufficient maps and signs identifying the facility 11. A design that accommodates the physical needs of the aging population, while still remaining visually appealing. This design should include reception area with easy access to the building with automatic doors (current doors are too heavy for the elderly population) 12. Ongoing evaluation and assessment of the OASIS programs and facility for optimal planning of Newport Beach changing community • New Facilities • According to the survey, majority of the current participants (90 %) and the non - participants (70 %) wanted OASIS to consider renovation or construction. The current available space at OASIS does not meet the obvious demand for current popular physical activity and educational programs and many of the other future potential programs needed by current and growing senior population of Newport Beach. The current facility lacks space and flexibility for program expansion and lacks the potential to attract and recruit new participants. The information gathered from this survey and the demographic projections supports the argument to build a new center on the existing property, to better serve the seniors in Newport Beach and surrounding area. Both current and potential participants rated the following to be top priorities when considering reconstruction OASIS: (Graph 1) 1. Gym or workout room (will address the more active, aging population) 2. Computer class room (reflects a more educated, computer savvy population) 3. Reception area with easy access 4. Automatic doors (selected mostly by current OASIS participant because current doors too heavy) When asked the respondents to select the most important features to be considered for repair the following were selected the most: (Graph 2) 1. Ample parking 2. Attractive dBcor 3. Temperature controlled rooms 4. Quality foods Future OASIS Programs Future programs should be tailored to the characteristics and needs of both current and potential participants to provide opportunities for the changing needs of the Newport Beach community. Both current and non - participants selected Health Promotion Programs, Educational Programs, and Health/Exercise activities and classes to be their preferences out of all programs. There was no age or gender difference in selection of different programs or classes. From the current programs: blood pressure screening, health information, computer classes, AARP mature driving, and physical training were among the most attended programs. Of the potential programs: educational enrichment classes, health information, Computer classes, transportation services, low- impact aerobics and walking groups, were among the highest selected programs. Those individuals who have never attended OASIS picked these selections more often. 7 . Blood pressure screenings and health information fairs were the most popular Health Promotion Programs that OASIS could offer. It would be beneficial for OASIS to focus on the health and wellness needs of potential participants and to consider programs and services that assist participants in managing a temporary or permanent change in their health status. Future OASIS participants The first of the Baby Boomers will turn 65 in the year 2010. Baby Boomers are more educated and are better off financially than the previous generation; malting changes to OASIS and its programs is necessary in order to address the needs of this aging population. It would be beneficial to both the seniors and to the Center, if OASIS concentrated on those who are not currently participating in any classes or events. If OASIS can address the needs of non - participants, they would be able to attract a completely new group. The non- participants who responded to the survey were mostly male (53 %), between 55 -64 years of age, highly educated with masters and higher degrees (41 %), not retired (55 %) and had no plans to move (84 %). This is a big shift from current OASIS participants, who tend to be female (69 %), retired (73 %) and between 75 and 84 years of age (42 %). To address anticipated changes among the future potential participants, adjustment in the following areas are essential: programs, services and reconstruction. The survey showed that non - participants have higher expectations regarding quality, availability and access to educational, health and physical activity services and programs. The programs and services offered should provide ample opportunities for educational programs and social activities that seniors of the future will find rewarding. 80% 70% 60% 50% 40% 30% 20% 10% 0% \J Potential Features to be Considered for Renovation or E .. W n 0 0 0 ■ Non -OASIS participants ■ OASIS - participants . In 2005, Newport Beach's total population was 82,381; by 2010, this population should be about 89,500 and by 2030 will reach 94,000 (U.S. Census Bureau). As the total population increases and the Baby Boomers turn 65, it can be assumed that the senior population of Newport Beach would follow the trends seen at the national, state and county level: an increase in the numbers and percentage of older adults. • As the demographics of seniors throughout the nation, state and county change, it can be assumed that Newport Beach's older population will also become more diverse through the next 10, 20 and 50 years, even if it is not as extreme as the rest of California or Orange County. While catering to the Center's current population is vital, it is also important to address the population that will be served in the future. Current & Prospective Population Trends and Demographic Characteristics of Individuals aged 65 and older — United States, California and Orange County Agencies, organizations and institutions currently serving older adults, as well as those that plan to serve them in the future, need to monitor current and future trends to ensure that their programs most effectively and efficiently respond to the changing needs of these individuals. With always - limited funding, the importance of assessing and responding to consumer needs cannot be overstated. To facilitate this approach, demographic characteristics of the cohort of the U.S. population currently aged 65 and older, as well as future projections of this group, are provided in this section, followed by information specific to California, Orange County and the city of Newport Beach. United States: Population Profile and Projected Trends Throughout the 20th century, the number of people aged 65 and older in the United States increased rapidly, growing from 3.1 million in 1900 to 35.0 million in 2000 (U.S. Census, 2005). By comparison, the U.S. population only tripled in size during the same 100 years (CDC, 2004). According to the most recent Census Bureau information (December 2005), in July 2003, there were 35.9 million people aged 65 and older in the United States representing 12 percent of the entire population. The majority, just slightly more than half of these individuals, were 65 to 74 years of age, totaling 18.3 million individuals, another 12.9 million were 75 to 84 years of age and 4.7 million were 85 years of age and older (U.S. Census, 2005). This growth is expected to continue well into the 21 st century, accelerating in 2011, when the oldest Baby Boomers turn 65. In the year 2000, people 65 years or older represented about 12 percent of the U.S. population; by 2030, the U.S. Census Bureau predicts that there will be 72 million people aged 65 and over in the U.S., representing close to 20 percent of the entire population. 0 I The affects of the aging Baby Boomers is illustrated in the graph below. The oldest Baby Boomers turn 65 in the year 2011, the population will be especially impacted between the years 2010 and 2030, when the number of people aged 65 and older in the United States is projected to increase by about 30 million people. Population Aged 65 and Over: 2000 to 2050 (In Millions) 100 60 50 40 30 20 10 0 2000 2010 2020 2030 2040 2050 Sources: 2000, U.S. Census Bureau, 2001, Table PCT12; 2010 to 2050, U.S. Census Bureau, 2004. With the Baby Boomers will come an increase in ethnic diversity. Non - Hispanic, Whites still account for a very large proportion (83.6 %) of people aged 65 and older, but this is a decrease from the 1990 Census when non - Hispanic, Whites made up about 86.6% of the older population. By 2030, the proportion of non - Hispanic, Whites is projected to decrease to 72 % and by 2050 non - Hispanic, Whites will account for 61 % of the older population. During that same time, the proportion of Asians and Hispanics will increase. 10 90 80 70 60 50 40 30 20 10 0 2000 2010 2020 2030 2040 2050 Sources: 2000, U.S. Census Bureau, 2001, Table PCT12; 2010 to 2050, U.S. Census Bureau, 2004. With the Baby Boomers will come an increase in ethnic diversity. Non - Hispanic, Whites still account for a very large proportion (83.6 %) of people aged 65 and older, but this is a decrease from the 1990 Census when non - Hispanic, Whites made up about 86.6% of the older population. By 2030, the proportion of non - Hispanic, Whites is projected to decrease to 72 % and by 2050 non - Hispanic, Whites will account for 61 % of the older population. During that same time, the proportion of Asians and Hispanics will increase. 10 M Currently at 2.3% of the older populations, Asians will account for 8% of the older population in 2050. Hispanics, currently at 5 %, will represent 18% of the older population in 2050. (65+ in the United States: 2005) In addition to the increased numbers of older Americans, people are living much longer thanks to advances in medicine and technology. Today, women can expect to live an average of 80 years and men an average of 74 years (Conditions of Older Adults, 2003). Anticipating that they will live longer, healthier lives, people aged 50 and older (Baby - Boomers), as well as those 65 and older, are revising commonly held notions of aging in American society as they redefine what it means to grow old for themselves and their families. Not only are people living longer, they are healthier. The table below shows the decreased percentage of people who report that their health is "fair to poor" from 1991 to 2003. The biggest decrease is in those aged 75 years and older, indicating that even the oldest cohort may be more active than they were in the past. Percentage of People Who Describe their Health as Fair or Poor 35% 33% Age of 31% Respondent 29% —9-55-64 27% 65+ 25% —� 23% —0-65-74 21% —0-75+ 19% 17% 15% 1991 1995 1997 1999 2000 2001 2002 2003 "Source: Centers for Disease Control and Prevention, National Center for Health Statistics, National Health Interview Survey, 2005 Older adults are also experiencing fewer limitations because of chronic conditions. According the Centers for Disease Control and Prevention, all adults aged 65 years and older reported fewer limitations in 2003 than they did in 1997. Like general health, the oldest population (aged 75 and older) showed the biggest decrease in those that reported any activity limitations caused by a chronic condition. Percent of Persons with any Activity Limitation, Selected years from 1997 to 2003 in 1997 1 2001 2003 11 55 -64 22.2 20.7 21.1 21.1 ( -1.1) 65 and older 38.7 34.6 34.5 34.6(-4.1) 65 -74 30.0 26.0 25.2 26.3(-3.7) 75 and older 50.2 44.7 45.2 44.0(-6.2) An ever - present concern for aging adults is the risk of developing Alzheimer's disease. The number of people who have Alzheimer's will increase significantly in the future as the Baby Boomers began to reach the age of onset. The projected numbers and the impact of Alzheimer's will be discussed in more detail, as Alzheimer's pertains specifically to Orange County's aging population. California: Current and Proiected Trends Already one of the most populous states in the country, California's total population will continue to grow, increasing from 12 percent of the nation's population in 1990 to 14 percent of the population in 2020, an increase of 15.7 million people (California Department of Aging). In 2003, California had more adults aged 65 and older than any other state in the country. With almost 3.6 million, California had almost one million more people in this cohort Mthan the next state, Florida, which had 2.8 million (Conditions of Older Adults, 2003). As the numbers of older adults increase, the ethnic diversity among this population will also increase. When talking about services for older adults, it is impossible to ignore the influence that the Baby Boomers will have in the next 10 to 20 years. ......................................... ............................... I Ire oldest 13aby Boomers began tur•niny 60 in the year 2006 and by the year 2010, the ISoourers will represent 25 percenl of the state's entire population. ......................................... ............................... That table below shows the most recent census data for California's older population and the projections from the California Department of Finance, through the year 2040. Over the next 33 years, the state of California will see an increase of 7.3 million people aged 60 and older. The biggest increase will be seen in the oldest old population. By 2040, California will see the population aged 85 and older increase 205 %, from 425,600 in 2000, to almost 1.3 million in 2040. Additionally, those between 80 -84 years old will increase 184% between 2000 and 2040. The California population between 65 -79 years old will increase 153% by 2040 (State of California, Department of Finance, Race /Ethnic Population with Age 40 and Sex Detail, 2000 -2050, Sacramento, CA. May 2004. U.S. Census Bureau, 2000). 12 F-- 1 l _j The following table presents an overview of today's older Californians, but this has never been a heterogeneous group in terms of educational achievement, income level, or health and disability status. In the coming decades, the gap between the haves and the have -nots among older Californians is expected grow even wider. Educational and employment opportunities throughout life affect access to health care, retirement savings, and pension benefits in later life. The cumulative effect of all these factors shape older Californians' prospects for a healthy and secure retirement. Important differences among the State's older adults are tied to racial, ethnic, and cultural factors; gender and marital status; geographic location; and socio- economic resources. Snapshot of Californians Aged 65 and Older in the Year 2000 (2000 census) With high school diploma or higher 170.1% Limited English proficiency Medi -Cal beneficiaries Percent with any disability Below poverty level Poor or near poor (0 -199% of poverty) Homeowners Living alone Women age 65+ living alone Living in a nursing home Number of grandparents responsible for basic needs of grandchildren Proportion of Californians age 75 and older with a driver's license Orange County: Current and Proiected Trends Population Trends 16.9% 20% 42.2% 8.1% 28.6% 74.5% 26% 31.4% 3.2% 294,969 59.6% According to the 2005 Orange County Health Needs Assessment report, 3,036,712 million people lived in Orange County in 2004. This represented 8.35% of California's total population and about 1% of the United States' resident population. Orange County has more residents than 21 individual U.S. states. The county's population includes a large percentage of older adults. In 2000, one in ten people in Orange County was aged 65 or older. As Orange County gained popularity, the population growth for the 60+ cohort began outpacing that of California's older population. The chart below compares the growth of Orange County's older population with that of California's between 1990 and 2000. 13 0 Population Growth between the Years 1990 & 2000 Orange County vs. California Sources. 2000 U S Census, California Department of Finance According to the California Department of Finance, the population increase of older adults in Orange County will not slow down over the next 15 years. The graph below compares the projected population growth of Orange county residents aged 60 and older and breaks that population down by sex. It is no surprise that women outnumber men, since women have a higher average life expectancy. Again, the influence of the Baby Boomers is seen as the rate of growth increases around the year 2010. Projected Population Growth of Adults Aged 60 and Older in in Orange County 900,000 800,000 700,000 600.000 t Male 500,000 � +Female 400,000 —� -� —� Total 300,000 200,000 100,000 2000 2003 2004 2005 2006 2010 2013 2020 2023 Compared to the rest of Orange County, seniors are less diverse in terns of race and ethnicity. Only about a quarter of seniors are classified as non - white, compared to about 57% among the population as a whole (Department of Finance. Orange County Health Needs Assessment, 2004). 14 Orange County California Overall Population Increase 18.1% 13.8% Aged 60+ Population Increase 23% 12% Aged 65+ population Increase 27% 14.7% Aged 85+ Population Increase 47.4% 42.3% Sources. 2000 U S Census, California Department of Finance According to the California Department of Finance, the population increase of older adults in Orange County will not slow down over the next 15 years. The graph below compares the projected population growth of Orange county residents aged 60 and older and breaks that population down by sex. It is no surprise that women outnumber men, since women have a higher average life expectancy. Again, the influence of the Baby Boomers is seen as the rate of growth increases around the year 2010. Projected Population Growth of Adults Aged 60 and Older in in Orange County 900,000 800,000 700,000 600.000 t Male 500,000 � +Female 400,000 —� -� —� Total 300,000 200,000 100,000 2000 2003 2004 2005 2006 2010 2013 2020 2023 Compared to the rest of Orange County, seniors are less diverse in terns of race and ethnicity. Only about a quarter of seniors are classified as non - white, compared to about 57% among the population as a whole (Department of Finance. Orange County Health Needs Assessment, 2004). 14 MRace /Ethnicity Within Orange County Senior Population Asian/ Islande Hispanic 11. Black 0.8% Other 1.3% Ihite, non - >anic 72.5% The table below shows the population projections, by race /ethnicity. The projections show the proportions of White, non - Hispanics, Hispanics, Asians and Black, among people aged 60 and older in California (CA) and Orange County (OC). Currently, Orange do County seniors are much less racially diverse than the rest of California, but by the year 2050, Hispanics older adults will outnumber White, non - Hispanics. Race /Ethnicity Projections — Population Aged 60 and Older in California (CA) and Orange County (OC) Data Source State of California, Department of Finance. Population Projections by Race /Ethnicity for California and Its Counties 2000 -2050, Sacramento, California. May 2004. Living Situations of Older Adults in Orange Count Adults aged 65 and older head up about 17.6% (174,602) of all households in Orange County and about 40% of this population lives alone. The percentage of people who live 15 2000 2020 2050 White, non- CA 68.19% 52.79% 30.67% Hispanic OC 7518% 56.12% 30.44% Hispanic CA 14.42% 23.57% 41.93% OC 11.22% 19.86% 43.98% Asian CA 10.45% 14.65% 17.19% OC 11.72% 19.90% 21.26% Black CA 5.39% 5.78% 5.59% OC 1.8% 1.6% 1.17% Data Source State of California, Department of Finance. Population Projections by Race /Ethnicity for California and Its Counties 2000 -2050, Sacramento, California. May 2004. Living Situations of Older Adults in Orange Count Adults aged 65 and older head up about 17.6% (174,602) of all households in Orange County and about 40% of this population lives alone. The percentage of people who live 15 M alone is higher in the oldest populations: 50% of adults between 75 -84 and 63% of those aged 85 and older live alone (Orange County Health Needs Assessment, 2001). Living Arrangements of Orange County Seniors (65 and older) (Orange Country Health Needs Assessment, 2004) YO 55% ■ 1 Person in the houshold a 2 Persons in the houshold ❑ 3 or more persons in the houshold Health and Orange County's Older Adults Generally, Orange County seniors report themselves as being in better health than the rest of their peers throughout California When asked about their health, 12.5% seniors in GoCalifornia considered themselves in excellent health; compared to 20% of seniors in Orange County (Conditions of Older Adults in Orange County, 2003). Alzheimer's in Orange: County Orange County looks to be following the national trends of longer - living, healthier seniors. However, there is one issue that will have a huge impact on all aspects of society: Alzheimer's. According to the Alzheimer's Association of Orange County, as many as 40,000 seniors in the county are affected with the disease and an additional 20,000 have Mild Cognitive Impairment. Projections by the Association show that by the year 2050, about 175.000 people will have Alzheimer's. an increase of 250 %. Following is an overview as to how Orange County seniors perceive their own health (data from the Orange County Health Needs Assessment, 200 1) • 83% reported having no days in the past 30 when poor physical or mental health prevented them from performing usual activities • 83% reported having no days in the past 30 when their mental health was not good • 38% have one or more disabilities. which limit their ability to work or perform usual activities • 44% perceive themselves as overweight 0 16 M All Survey participants Characteristics of Survey Participants A total of 621 surveys were filled out. Sixty -five percent of the respondents were between 65 and 84 years of age. Of all the individuals who responded to the survey, 65% were females and 35% males. The mean age of the survey participants was 71.5 years. There was no statistically significant mean age difference between males and females. The mean age for females was 71.7 years (this average is without two female individuals who were 26 and 37 years old) and the mean for males was 71.3 years. Ninety -one percent of the respondents were White, Non - Hispanics. Eighty -two percent of the respondents lived in Corona del Mar or Newport Beach. Most of the respondents (65 %) were college graduates or held higher degrees (such as Masters, PhD, or other professional degrees). Sixty -five percent of the respondents were retired and not working for wages. Fifty -six percent of the respondents were married or had a partner and 51 % lived with their significant other. By looking at the survey results, we can conclude that OASIS participants are not a diverse population. The average OASIS participant is: • a single female • White, Non - Hispanic • 75 to 84 years old • living alone • retired (not - working for wages) • a college graduate or has some higher education Table (1) illustrate the characteristics of OASIS - participants and non participants: • 17 is Table 1 Significant Chi - Square p value < 0.05 * Significant Chi - Square p value < 0.0005 a 18 OASIS -Non Participants N =130 OASIS-Participants N =466 Female Male Female Male N=41 N=47 Total N =254 N =110 Total N % N % N % N % N %I Ni % Age.* 391 45% 1471 55% 1861 20% 236 69% 105 1 31% 1 341 80% 54 years and younger 15 38% 10 21% 25 29% 13 6% 3 3% 16 5% 55 to 64 years 11 28% 20 43% 31 36% 32 14% 6 6% 38 11% 65 to 74 years 10 26% 11 23% 21 24% 68 29% 38 36% 106 31% 75 to 84 years 2 5% 6 13% 8 9% 98 42% 46 44% 144 42% 85 and older 1 3% 0 0% 1 1% 25 11% 12 11% 37 11% Race/Ethnicit * 1 41 1 47% 1471 53% 1 88 1 35% 250 70% 109 1 30% 1 359 80% White, Non - Hispanic 36 88% 39 83% 75 85% 233 93% 102 94% 335 93% Other (Hispanic, Asian or Pacific Islander, Black... 5 12% 8 17% 13 15% 17 7% 7 6% 24 7% Education 41 47% 46 1 53% 87 36% 245 70% 106 30% 351 80% High school or less 2 5% 2 4% 4 5% 29 12% 8 8% 37 11% Some college 10 24% 7 15% 17 20% 82 33% 12 11% 94 27% College graduate 15 37% 15 33% 30 34% 71 29% 36 34% 107 30% Masters, Ph.D., Other professional degrees 14 34% 22 48% 36 41% 63 26% 50 47% 113 32% Marital Status ** 40 46% 47 54% 87 35% 250 70% 108 30% 358 80% Married 27 68% 42 89% 69 79% 91 36% 88 81% 179 50% Single widowed, divorced,.. 13 33% 5 11% 18 21% 159 64% 20 19% 179 50% Work Status ** 37 45% 45 55% 82 19% 245 1 70% 1 104 30% 1 349 1 81% etired, not working 9 24% 13 29% 22 27% 176 72% 80 77% 256 73% Retired, working 0 0% 5 11% 5 6% 18 7% 10 10% 28 8% Not Retired, working 21 57% 25 56% 46 56% 33 13% 14 13% 47 13% Other 7 19% 2 4% 9 11% 18 7% 0 0% 18 5% Place of Residence 41 47% 47 53% 1 88 1 80% 2531 230 %° 1 110 1 24% 1 365 81% Corona del Mar 19 46% 19 40% 38 43% 97 38% 39 35% 136 37% Newport Beach 16 39% 22 47% 38 43% 106 42% 53 48% 159 44% Other 6 15% 6 13% 12 14% 50 20% 18 16% 68 19% Moving Status 39 46% 146 1 54% 1851 19% 246 69% 1 109 1 31% 1 355 81% No 34 87% 37 80% 71 84% 227 92% 106 97% 333 94% Yes or Considering it 5 13% 9 20% 14 16% 19 8% 3 3% 22 6% Significant Chi - Square p value < 0.05 * Significant Chi - Square p value < 0.0005 a 18 M Age Demographics — Survey Participants and Projections There was a statistically significant (t -test statistics, with p <0.0005) relationship between age and participation status. Older seniors (with an average age 74) were more likely to participate at OASIS than younger seniors (with an average age 60) are. Most of the non- participants were 64 years of age or younger. As shown earlier in the report, OASIS must be prepared for their current participants to live longer and to remain relatively healthy late in life. If the Center hopes to expand, it must also do a better job at addressing the wants and needs of the age group that is not currently participating at the center. Race /Ethnicity Since Newport Beach is one of the lesser diverse cities in Orange County (at 87.8% White, non - Hispanic — U.S. Census Bureau), it should come as no surprise that the majority (91 %) of the survey respondents were White, non - Hispanic. Eighty -five percent of non -OASIS participants and 93% of participants were white, non - Hispanic. In 2000, Hispanics represented about 11 % of Orange County's population aged 60 and older; by 2020, Hispanics will make up about 20% of Orange County's older adults and, by 2050, this will increase to about 44% (Sate of California, Department of Finance). Since the proportion of Hispanics in Newport Beach decreased from 4.7% in 2005 to almost non- existent in 2000, the Hispanic population of Newport Beach may not grow at the same rate as that of Orange County. In 2000, Asians represented almost 12% of Orange County's population aged 60 and older; by 2020, Asians will make up about 20% of Orange County's older adults and, by 2050, this will increase to about 22% (Sate of California, Department of Finance). The proportion of Asians living in Newport Beach increased from 4.0% in 2000 to 5.2% in 2005; both the county projections and the city data indicate that the percentage of older Asians in Newport Beach will continue to increase. OASIS should be prepared for a continued increase of non -White participants, who will become participants in the future, by providing culturally- sensitive programs. Gender The data showed a significant statistical relationship between participation and gender. Women participants constitute a higher percentage of the OASIS population. Females (70 %) were more likely to participate at OASIS senior center than males (30 %). According to U.S. Census Bureau among adults ages 65 and older, women outnumber men by a ratio of about 10:7 in the United States. As women continue to live longer and live alone, fewer women aged 75 years or older have adequate spousal or family support to meet their in -home health care needs. Therefore, facilities such as OASIS should provide programs that can meet these needs. Marital Status There is a statistically significant relationship between martial status and participation status. According to the results of the analysis, a higher proportion (78 %) of non- 19 participants was married. Half of the OASIS participants were single, with females constituting the majority (64 %) of the single population. A higher proportion of non- participants (77 %) were living with a spouse, partner or significant other compared to participants (50 %). Research involving national sample confirms our findings that the percentage of older adults who live alone is higher than those who live with a spouse. Looking at the results we can conclude that there is a need for social interaction for older adults living alone, thus future programs which meet this social need will be beneficial to OASIS and its participants. Overall Health When it comes to overall health, 70% of non - participants and 72% of participants rated their overall health as very good to excellent. Both groups also rated their current quality of life as very high. National research done on senior centers has consistently found that senior center participants generally tend to be healthy and have a high level of social interaction. This might be because the programs that are offered by senior centers are generally geared toward healthy, older adults and those who do not attend may not because of their poor health. The OASIS senior center may want to gear classes and programs toward healthier and more active Baby Boomers to reflect the improved health of this population. Income and Education According to the survey results, income, education and household size did not have a statistically significant relationship with participation status. None of those variables seemed to affect participation of individuals at OASIS. Most of survey participants (65 %) were college graduates or held a higher degree. Most of the OASIS - participants fell into the two middle- income levels ($75,000 to $999,000 and $100,000 to $149,000). Respondents had a median income between $100,000 to $150,000 and were a stable population, 92% did not plan to move to another city or location. These survey results are very close to average income and other demographic characteristics of Newport Beach population (www.dataplace.org). Future programs and classes should be tailored to the characteristics of the current and future educated baby boomer population. 20 0 More Specific Survey results Current Programs and Classes - Of all the classes and events offered by OASIS, Health Promotion Programs, Health & Exercise Activity & Classes, and Educational Programs were the ones with the most participation. - The most popular Health Promotion Programs attended by OASIS- participants during the past 12 months were: • Health Information Fair (32.7 %) • Blood Pressure Screening (30.7 %) • Information and referral (17.5 %) - The most popular Health & Exercise Activity & Classes attended by OASIS - participants during the past 12 months were: • Physical Training (20.9 %) • Tai Chi (18.7°/x) • Chair Exercise (17.6 %) - The most popular Educational Programs attended by OASIS- participants during the past 12 months were: • Computer Classes (28.9 %) • Health Lectures (28.9 %) • Educational & Enrichment Classes (22.8 %) - Some of the other current classes, programs or activities with high participation are AARP Mature Driving, OASIS Computer Friends User Group, bridge games, ukulele groups and watercolor classes. - Other most attended OASIS special events during the past 12 months were: Summer Concerts, General Membership Meeting, and Holiday Luncheon - Programs that appeared to have a low rate of participation include Drama Workshops, chess games, Scrapbooking groups, the Parkinson's Support Group. Potential Programs and Classes - Of all the potential programs and classes that OASIS could potentially offer, Health Promotion Programs, Educational Programs and Health/Exercise Activities and Classes were the most popular. - Non -OASIS participants would be most interested in the following future Health Promotion Programs and would like to see more of these specific potential programs: • Health information fair (52.2 %) • Transportation services (51.1 %) • Blood pressure screening (52.2 %) • Information and referrals (48.9 %) - Non -OASIS participants would be most interested in the following Educational Programs: • Educational & Enrichment Classes (55.3 %) • Explore the World (57.6 %) 40 o Art Appreciation (45.9 %) 21 40 - Non - participants would be most interested in the following Health/Exercise activities and classes: • Low - impact aerobics (51.7 %) • Ballroom dancing (51.7 %) • Balance classes (41.4°/x) • Yoga (55.2 %) - Walking Groups was the most popular among other future potential Off -Site activities by a large percentage of non -OASIS participants. Computer Friends User Group was another very popular program picked by non -OASIS participants. Participation at OASIS and Salisfaction Rates - Including all completed responses, 78% of respondents had participated themselves, or had members of their family who participated in OASIS activities, while 22% had never participated. - More than 50% of members began participating at OASIS in the year 2000 or later. - The most common age that respondents began participating at OASIS was 65. Forty -two percent of respondents began participating between the ages of 60 -69. Respondents began participating as young as 28 (probably volunteering) and as old as 93. - The largest group of participants visited OASIS either once a month or less (36 %), once a week or less (36 %), or two to seven times a week (28 %). - The majority of visits to OASIS lasted longer than an hour, but less than 3 hours. - A majority (65 %) of respondents rated OASIS as being extremely or very important to them - Forty-four percent rated the overall quality of Oasis as excellent and 39% rated the quality as being very good. Graphs (3) to (6) demonstrate participation rate. 80% 70% 60% 50% 40% 30% 20% 10% 0% Participation at OASIS No Yes Missing Missing includes 'don't knout responses Graph (3) 22 L-1 N 40% 35% 30% 25% 20% 15% 10% 5°% 0% 40% 30% 20% 10% 0% Age When First Participated at OASIS 38% 28 -59 60 -69 70 -93 Graph (4) Neer 10 Once a month or Once a week or less two to seven times a week less 26 °r Graph (5) Importance of OASIS Graph (6) 40/, I% 00/0 I% 42% ■ Fatremely Important ■ Very Important ❑ Somewhat Important O Somewhat Unimportant IN Very Unimportant ■ Extremely Unimportant ■ Don't know Volunteering at Oasis - The majority of respondents never volunteer at Oasis (61 %). However, the majority of respondents (53.21 %) rated the importance of offering volunteer opportunities at Oasis as either extremely or very important. 23 Difficulties in Participating The large majority (75.45 %) of respondents encountered no difficulties or barriers in participating in events or activities at OASIS. Some of the problems respondents did encounter included transportation or parking problems and trying to get into a class /event that was already filled. Advice and Referrals - The majority of respondents (60 %) had not utilized advice, assistance or referrals to services for themselves or on behalf of a friend. - Of those who had utilized these resources, 77% reported they had been extremely satisfied with the results. Transportation - While 88% of respondents had knowledge of the OASIS transportation services, only 13% of respondents had ever used the service. - Only 6% of respondents felt that it would be difficult to use and 62% felt that it would be either extremely or somewhat easy to use. - Overall, most users felt that the transportation service was very good or excellent. Health and Well -Being of OASIS Respondents - Most of respondents (almost 80 %) rated their quality of life high to very high and reported their health as being excellent or very good. - Seventy -six percent of respondents reported that their health is about the same as it was a year ago. - Twelve percent of respondents felt that their health was actually worse than it was a year ago. - More than 60% of respondents engage in moderate physical activity for at least 30 minutes, two to six days a week. The Affects of OASIS on Respondents' Life The majority of respondents strongly agreed that OASIS activities have helped them remain independent, improved their outlook on life, helped them start or increase their frequency of exercise, played a role in lowering their blood pressure, helped them quit smoking and made them feel less lonely. The majority of respondents somewhat agreed that since attending OASIS, their stress levels have declined, they cope better with stress, they lost or maintained weight, their satisfaction with life increased, they feel more independent, they laugh more often, they worry less about their future and they have more energy. 24 • Renovation or Reconstruction A. Responses from Current Participants Potential Areas for Renovation or Reconstruction - OASIS participants would like to see the following features considered: • Gym or workout room with exercise equipment (60 %) • Automatic doors (57 %) • Reception area with easy access at the entrance (56 %) • Computer classroom with a computer at each desk (55 %) o Game room for bridge, mahjong, etc. (52 %) Other potential features (Q44) such as a therapeutic swimming pool, separate locker rooms for men and women, visible and sufficient maps and signs all received support of more than 40% of respondents. Only 7% of those surveyed indicated that they did not want to see any of the proposed features included in the renovations or reconstructions. Current Features that Present Difficulties - A vast majority of respondents (70 %) indicated that parking problems were a source of difficulty that they would like to see eliminated. - Other major concerns included doors being too heavy and hard to open (34 %), unattractive d6cor (33 %), the Center not clean enough/not cleaned often enough (25 %) and the building being too cold or too hot (24 %). 40 Features Most in Need of Repair, Renovation or Reconstruction - When asked what things most needed renovation/reconstruction, the majority of respondents (54 %) felt that creating ample parking was one of the most important features. - Automatic doors (27 %) and temperature- controlled rooms (25 %) were two other features that the respondents most wanted to see. B. Responses from Non - Participants Potential Areas for Renovation or Reconstruction - OASIS participants would like to see the following features considered: • A gym or work -out room with exercise equipment (76 %) • Reception area with easy access at the entrance (66 %) • Computer classroom with a computer at each desk (63 %) • Game room for bridge, mahjong, etc. (57 %) • Therapeutic swimming pool (56 %) - Other potential features (Q83) such as automatic doors (49 %), an area of the parking lot designated for shuttles only (45 %), a conference room (46 %) and visible and sufficient maps (41 %) all received support from the respondents. - Only 5% indicated that they did not want to see any of the potential features included in the renovations or reconstructions. 25 �il Features Most in Need of Repair, Renovation or Reconstruction When asked what things most needed renovation/reconstruction, the majority of people surveyed felt that ample parking (51 %) was one of the most important features. - Attractive d6cor (28 %) and high- quality food (26 1/o) were the other two features that potential OASIS - participants felt was most important. Paper /Pencil vs. Online Participants Of all the 621 complete surveys, 213 (34 %) were paper /pencil and 408 (66 %) online. There was a statistically significant difference between the age groups, gender and participation status of the individuals who filled out the survey online and those who completed the paper /pencil (p <0.0005). Eighty -two percent of paper /pencil surveys were completed by individuals who were aged 70 or older, 18% by younger than 70. About 44% of the online surveys were completed by individuals who were aged 70 or older, 56% by people younger than 70. Fifty -eight percent of online participants were female and 42% male. Seventy-five percent of the paper /pencil surveys were completed by females, 25% by males. Almost all (98.5 %) of the paper /pencil surveys were completed by OASIS participants. Of the completed online surveys, 68% had either participated or had a family member who had participated in OASIS vs. 32% who had never participated. Graph (1) and (2) illustrate the differences between the paper /pencil and online participants. Paper /Pencil vs. Online Participants 100% 80% - - - 60% 40% - 20% 0% Did not Participate at Female Male Under 70 70 or Older Participate at OASIS 0 Paperpencil 1.52% 97.96% 75.25% 24.74% 17.60% 82.40% ■Online 31.75% 68.25% 57.59% 40.98% 55.90% 44.10% Pearson Chimsquare p value less than <0.0005 Graph (1) 26 F- r-I L—J r--7 L---j 80% 60% 40% 20% 0% ■ Paperpencil ■ Online PapedPencil vs. Online Participants Single, Figh School Some college Married Widow ad, graduate /Gm (AA degree or 41.20% 58.80% 12.69% 34.51% 65.20% 34.80% 6.49% 20.93% Pearson ChfSquare p value less than <0.0005 Graph (2) 4, College degree Master's (4 years) degree'dovtoral 27.91% 24.90% 33.93% 38.60% 011A Section III Research Methodology The survey was designed to collect information regarding • OASIS member involvement • Demographics of current and potential participants • Satisfaction rates of the OASIS facility and its activities and areas that may need to be renovated • Transportation services • Programs seniors would like OASIS to offer • Difficulties that current and potential members encounter both inside and outside of OASIS Representatives from OASIS and Orange County Health Needs Assessment ( OCHNA) met to design a survey that would accurately assess the need for a new or renovated senior center and give an idea of the programs and features to be included in such a center. Prior to designing the survey, OCHNA staff interviewed seniors who attended an OASIS off -site retreat and gained some insights as to what areas to address in the survey. OCHNA also modeled questions after other senior assessment surveys, following an extensive literature review. OASIS distributed surveys to both current and potential participants, with an active • attempt made to contact people of the Baby Boomer generation, whose influence will have the biggest impact on the Center through the next few decades. OASIS and OCHNA also speculated that, as the Baby Boomer population turn 60 years old, many of the programs currently offered would not be able to accommodate such a large and active group. The survey was made available in two forms. People could take the survey in a paper /pencil format or they could take it through the survey- hosting website www.surveymonkey.com. In the final analysis, significant differences between the two modalities are noted. Postcard were mailed to houses within a half -mile radius of the Center containing a link to the online version and also mentioning that paper /pencil surveys could be filled out at the Center (with an address provided). There was also a link to the online survey on the websites for the City of Newport Beach and OASIS. The paper /pencil surveys were available at OASIS. There were approximately 3,140 postcards mailed to houses in the area and about 300 paper /pencil surveys distributed. A total of 408 online surveys and 213 paper /pencil surveys were completed. The paper /pencil survey had a 71% response rate. Eight surveys that were started online were deleted because they did not respond to most, or all, of the questions. 28 ft OCHNA entered all the completed surveys into SPSS (Statistical Package for the Social Sciences) and ran cross -tabs on various questions. Highlights of the analysis are presented in the next section. pal