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HomeMy WebLinkAbout2/6/2007 - Agenda PacketFEBRUARY 6, 2007 PB &R COMMISSION MEETING AGENDA City of Newport Beach Parks, Beaches Et Recreation Commission Tuesday. February 6. 2007 - 7pm— City Council Chambers AGENDA ORDER AND ROLL CALL PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1 -3 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the podium. CONSENT CALENDAR 1. Minutes of the January 2, 2007 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park and Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation It Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. DISCUSSION / ACTION ITEMS 4. Community Service Award Nomination. Discussion /Approval of nominations for Community Service Award to the OASIS Travel Department Volunteers and Hannah Rebekkah Dean. Action: Approve / Deny 5. City -Wide Irrigation System. Presentation 6. Discussion of a Dog Park in the City of Newport Beach. Requested by a Commission Member. 7. Community Services Award Policy Criteria. Discussion /Action regarding the criteria for a nomination of the Community Service Award. Action: Approve / Deny COMMITTEE REPORTS - • Park Development - Allen, Brown, Lugar • Recreation /Senior Activities - Brown, Lugar • Ad Hoc -- Budget - Garrett, Brown, Lugar -- Community Service Award - Garrett, Ruzicka -- Youth Sports Liaison - Ruzicka • Other -- Santa Ana River Vision Plan - Trapp, Garrett -- Memorial Committee - Garrett DIRECTOR'S COMMENTS Director Morgan Director Harmon City Council Actions FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Regular Meeting January 2, 2007 - 7pm Convened 7:09pm ROLL CALL Present: Debra Allen Tim Brown Bill Garrett Phillip Lugar Marie Marston Greg Ruzicka Cristine Trapp Staff: Wes Morgan, RSS Director Mark Harmon, General Services Director Andrea McGuire, Recreation Superintendent Dan Sereno, Parks 8 Tree Superintendent Sean Levin, Recreation Manager PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the December 5, 2006 regular meeting. Waive reading of subject minutes, approve as written and order filed. 2. Item removed by member of the public 3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Bench Donation Request. Approve donation of bench in memory of Newport Beach Police Department Captain Rich Hamilton to be located at Bob Henry Park by the Hamilton Family. Motion by Commissioner Ruzicka to accept items 1, 2 and 4 the Consent Calendar. Motion carried by acclamation. 2. Park and Operations Division Activity Report. Jan Vandersloot complimented staff for their stewardship of City trees and in particular the relatively low number of tree removals but noted that he is concerned about the claim related tree removals and wonders if there is something that can be done on that as a pro active preventative way. He noticed that the City has done extensive root pruning of 838 trees since July 2004 and said that the City is above the curve as far as root pruning and asked if that could be part of the claim process before trees are actually removed. He also noted that the reforestation requests within the vew communities are beginning to taper off as the majority of the trees that have been problematic have been replaced. He hoped to see less of that in the future but expect that there will still be a lot of trees that will be reforested for view considerations. Commissioner Ruzicka stated that over the years that the Commission and Mr. Vandersloot have gone from an adversarial to a collegial relationship. Chair Garrett asked Superintendent Sereno if had any comments regarding the root pruning. Superintendent Sereno thanked Mr. Vandersloot for his comments and stated that claim removals are on a case by case issue and that they are evaluated separately and if the tree caused the problem Parks, Beaches it Recreation Commission Regular Meeting January 2, 2007 - 7pm Page 2 that a good example would be of a claim that was settled and the tree remained and root barrier were installed. Motion by Commissioner Ruzicka to accept items 2 of the Consent Calendar. Motion carried by acclamation. 5. Tree Donation Request - Director Harmon stated that that at its regular meeting on December 5, 2006, the Commission requested that the item be continued because of its location at CdM State Beach small grass area. He noted that staff had placed a orange cone at the location to allow commissioners the opportunity to inspect the proposed donation site and review tree species selection and that the location is behind the cliff area (which is over 48 feet) and so the tree would have to grown in excess of 50 feet before it would be visible to those homes in CdM. Director Harmon stated that staff's recommendation stays the same and recommends approval of the donation and noted that the tree really believes that it fits because of that gap in that space. Commissioner Trapp stated that she had walked down the stairs and noted that the Monterey Pine would be planted at an elevation of at least five feet higher then the one that has had some problems so she suggested that right next to that location are some Pine trees and believes that those wont ever be a height issue and that the same type of tree could be continued in that same area. Superintendent Sereno stated that the majority of the trees are Torrey Pines and that there are two Pinus Pinea trees and that the reason the Monterey Pine was recommended is because ultimately if you review the horticulture reference that the Italian Stone Pine can reach a height of 80 feet in optimum condition and the Torrey Pines can reach 60 feet tall but that none of them have reached the height and that the Stone Pines are younger as well. He reiterated that the trees will never reach a height of 50 feet as staff will maintain them below that height. He went on to say that there are not very many Torrey Pines in the City and it gave them the chance to plant one here. Commissioner Ruzicka reiterated that it would never be a problem until 2030 anyway. Commissioner Marston stated that she is ok with the tree selection but noted that it is close to a drainage area. Superintend Sereno stated that it would be planted far enough away that it would not be a problem. Discussion ensued regarding planting some shrubberies around those big rocks around the drainage area. Chair Garrett opened the public discussion Jan Vandersloot stated that he concurred with staffs recommendation of the Torrey Pine because it is a native tree. Parks, Beaches a Recreation Commission Regular Meeting January 2, 2007 - 7pm Page 3 Motion by Commissioner Ruzicka to approve the donation of a 24" Torrey Pine tree by Monique Faure to be planted at CdM State Beach. Motion carried by acclamation. 6. Request by Newport Beach Little League. Recreation Manager Sean Levin stated that staff recommends that the Commission approve the request by Newport Beach Little League (NBLL) to install a batting cage between fields 1 and 2 at Bonita Canyon Sports Park. He went on to say that demands for field use continues to rise with increased pressure on the inventory of the available fields and that this will provide increased practice opportunities for teams and provide three teams to practice at the same time while increasing the use of the field by 33%. He went on to say that Recreation staff met with Parks and Maintenance and NBLL to select the best location. Staff has notified the public that live within 500 feet of the location by postcard of this meeting and noted that NBLL will be responsible for all associated costs and that the two trees in the location would be replaced with a different type of tree within the park. Chair Garret opened the Dublic discussion. Keith Banning, NBLL stated that they had raised the money a couple of years ago but that this batting cage would be extremely helpful with team practice and will free up soccer fields for their use and urged approval by the Commission. Jan Vandersloot encouraged staff to transplant those existing trees to another location. Chair Garret closed the public discussion. Discussion ensued regarding the nets for the batting cages and was assured by NBLL that they would be responsible for those. Motion by Commissioner Ruzicka to approve the installation of a batting cage between fields 1 F± 2 at Bonita Canyon Sports Park with all costs covered by NBLL. Motion carried by acclamation. Review of the Newport Center Park Development Plan. Director Morgan stated that at the December 12 City Council meeting to bring back the Newport Center project and would be discussed again that the January 23 meeting. He went on to say that at that meeting they would review the complete plan and specifications would be seeking approval to go on as planned. He stated that as the discussion moved forward the Council asked for some consideration for soccer fields. He noted that staff has moved forward and has provided information to all with a 6 year plan of the development of the site. He stated that it is up to the Commission as to a motion of how to advise the City Council. He stated that staff are the facilitators and in fairness to all, that it is staff's intention to study the soccer field component as requested by City Council. He went on to say that that these minutes would be provided as part of the Public Works staff report to Council. Commissioner Allen stated that she had walked the site and reviewed the pictures but noted that if this site were to be a soccer field that it would require a lot of grading off the top and a lot of fill at the bottom to flatten the site out because it now has a 70.80 feet grade from the library to the crest of the hill and would lose the view if it was to be flattened. Director Morgan agreed. Commissioner Brown agreed that there does seem to be enough room if it were to graded to place a soccer field but was concerned that the Commission has tried to use active parks as multiple use Parks, Beaches Bt Recreation Commission Regular Meeting January 2, 2007 - 7pm Page 4 facilities and does not believe that there would be room enough for a soccer field and three Little League fields and does that address the shortage of fields within the City. Director Morgan agreed. Director Morgan stated that he does not want to get into design of the park or ruling out specific activities but that screening and fencing would be required to have a multiple use field. He stated that City Council has specifically asked staff to look at a soccer field. Recreation Manager Levin stated that the site is a parcel of land located north of the Newport Beach Library and south of San Miguel. He reviewed the pictures of the site with the Commission. Chair Garret opened the public discussion. Tom Moulson noted that those were great photographs and that the Commission should get a sense of what a lovely passive park it could be and always imagined that this location would be that. He stated that the City has a Teflon City Council that has trouble sticking to its decision and was concerned that he had to keep coming back to discuss the issue over and over again when he believed that it had been decided. He noted that there are many other people that could not make it tonight that believe that Newport Center Park should only be used as a passive park not a sports field. He urged the Commission to convey to City Council that many people do object to this change in direction. Jan Vandersloot stated that this location has always been categorized as a passive park. He stated that the community has been working on this park for over 10 years with that assumption and that it is time to have closure and recommended that the Commission urge the Council to approve Newport Center Park as a passive park. Bernie SvaLstad stated that in March 2005 he was the chair of a committee to raise $1.2 M for this park site with at least 16 people on the committee and City staff and no one ever mentioned anything about this site being used as an active park. He stated that since then because of procrastinations and problems that a $600,000 donation was lost and noted that if something does not happen soon that he believes that will be Lost also. He stated that the park estimates have risen from $1.2 M to $2.2M and possibly more and that costs continue to go up as procrastination continues. He went on to say that the City has spent a lot of money on plans as they changed and so urged the Commission to recommend to City Council that Newport Center Park be used as a passive park. MaryAnn Soden stated that this park should only be a passive park and that there is no synergy between the library and the possibility of a soccer field and would undermine what is a jewel in the community. She went on to say that a soccer field would not be very useful to the Newport Center community and that the money should be raised to make it a beautiful passive park. Hugh Logan from Seaview Community and stated that when this item came before the City Council it was between a City Hall and a park and the Council spoke unequivocally that it would be a park site and the sense of that meeting was that it would be a passive park. He stated that there should be a balance between natural, active and passive parks. He stated that because of the unique view and vista from this location is perfect as a passive park. It would be nice to have more active parks but this location would be difficult to make it a multi sports site. He stated that since 2000 this park has always been a passive park. He urged the Commission to convey to the Council that it remain a passive park. Parks, Beaches 8 Recreation Commission Regular Meeting January 2, 2007 - 7pm Page 5 Chair Garret closed the Dublic discussion. Commissioner Trapp stated that traffic and parking is an issue now and noted that anything such as an active park would make that even worse. Commissioner Lugar stated that after reading the City Council minutes he was astounded that there would be such a plan to make it an active park after all this time. Commissioner Brown added that whenever possible that active parks should be located in neighborhoods. He noted that he is still excited about the amphitheater to be used by the library as a readers' theater which is part of the plan for that location. Motion by Commissioner Allen to urge approval by City Council to move forward as soon as possible to develop the Newport Center Park site as a passive park. Motion carried by unanimous vote. Chair Garrett thanked staff for bringing this to the Commission in such a short time span. COMMITTEE REPORTS: Parks- Will look forward to meeting to get the Newport Center Park going and following that the committee will be actively working on Sunset Ridge, MarinaPark and Newport Coast Park but hopes that there will be money allocated by City Council to move forward on Newport Center Park sooner then later. Chair Garrett asked about MarinaPark. Director Morgan stated that Council has reviewed a concept plan and included that in the October 3 packet. He noted that it would address a variety of needs in the community but the project has its own timeline because of the residents that still live there and such. He did not that Council will be scheduling a meeting with the Commission to discuss park priorities sometime soon. RSS- Nothing to report. Budget Director Morgan stated that a committee meeting will be set for the middle of March with a meeting. AD - Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Superintendent McGuire stated that staff had received a submission from the OASIS Travel Group and a one for Hannah Dean. Chair Garrett stated that he sees no problem with awarding two awards on the same night. Superintendent McGuire stated that we have not done the formal recommendation of these submissions yet - which will be brought forward at the next meeting. Discussion ensued regarding the criteria for nominations. Commission directed staff to agendize the criteria for nominations of a Community Service Award and the nominations for approval at the next meeting. Other —Santa Ana River Vision Plan- Commissioner Lugar asked to be removed from that Committee. Chair Garrett asked to be listed as an alternate. — Memorial Committee- Director Morgan stated that Council Member Curry is setting up a meeting. DIRECTOR'S COMMENTS - • Director Morgan - Nothing to report. • Director Harmon - Thanked the Commission for the Facility Inspections and that it was a bit help to Maintenance Division. Parks, Beaches 8: Recreation Commission Regular Meeting January 2, 2007 - 7pm Page 6 FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: • Fire pit discussion on safety and to regulate what is burned • Discussion of possible implementation of Parks 8 Rec Foundation. • Community Service Award Criteria ADJOURNMENT- 8:17pm Submitted by: Teri Craig, Admin Assistant .& . t, PB &R Commission Agenda Item No. 2 February 6, 2007 TO: Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance and Operations Support Superintendents SUBJECT: January Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities Parks Maintenance Division staff presented a Power Point presentation to City Council during a study session on the "Centralized Computer Irrigation System," which will be installed as funds allow. The system components consist of Rainmaster irrigation controllers, repeaters, master valves, flow sensors, and two weather stations. We will be requesting additional funds in Fiscal Year 2007/08, to help expedite this important project. 2. Parks staff provided extensive traffic control for the annual Orange County Marathon. This work required an early and quite brisk 4:00 a.m. start time, and all assigned duties were completed in an organized and coordinated manner. A Commission approved picnic table donation was installed in Peninsula Park, and staff is presently coordinating a second Commission approved picnic table for this site. 4. The "Gifts for Tomorrow Donation Catalogs" have been placed at the following locations for public outreach: City Hall main lobby, Public Works, and Recreation and Senior Services Departments, Newport Harbor Area Chamber of Commerce, Corona del Mar Chamber of Commerce, and at the following libraries: Central, Balboa, Corona del Mar, and Mariners. These sites have reported an interest in the catalogs, and staff is presently working with a number of prospective donators. 5. The Parks Maintenance Division completed a project which consisted of renovating a long stretch of parkway on the east side of MacArthur -N Boulevard, north of Harbor View Drive. This project entailed the removal of poorly performing gazania ground cover, and was landscaped with water friendly varieties of agave, aloes, succulents, and bunch grass. The entire area received a nice cover of mulch, which further reduces the need for water by reducing evaporation, and since it also holds the water much like a sponge, it minimizes runoff. This project compliments the relatively newly planted Corona del Mar Coast Highway medians, and works nicely with a replanting project that Rogers Gardens is undertaking, which will serve to educate the public on water friendly landscapes. The project is in a focal area seen by thousands of motorists daily. Upcoming Activities for March 1. The planting of replacement shrubs and ground covers will continue Citywide. 2. Parks Maintenance Division staff will continue coordinating the control of rodents with contract services. 3. Continue to work with prospective donators. Trees Division Activities During the month of January, 924 trees were trimmed, and crews responded to 6 emergency tree calls. 1. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Balboa Peninsula and Newport Heights and Corona Del Mar areas as part of the City's overall grid trimming schedule. Additionally, a crew continues pruning trees in the Newport Coast area scheduled from October through April as part of the maintenance agreement between the City and the Newport Coast Community. 2. Since July 2004, under City Council direction and funding, staff has undertaken an extensive root pruning effort. Combined efforts of the Field Maintenance, Tree Maintenance Division, and West Coast Arborists staffs have resulted in the root pruning of 840 trees to date. This effort will mitigate any potential property damage from City tree roots and provide for tree longevity in the urban forest. The extensive work included root pruning, root barrier installation, and hardscape repairs at each tree site. John Conway and Dan Sereno attended the annual Western Tree Management Symposium presented by Street Tree Seminar. The presentation, "Arboriculture- - The 3 Ps: Planning, Planting, and Pests" included the following topics: Update on Street Tree Seminar Activities and the Publication of the revised handbook "Street Trees Recommended for Southern California ", Tree Preservation, Helping Nature Heal Our Cities Through Community Tree Plantings and Tree Care, Pine Tree Problems -Mites and Blights, Palm Tree Symposium, and an Update on Diseases Caused by Xylella and New Insect Pests. Xylella is a disease transmitted by certain leathopping insects and affects Oleanders, Ash, Maple, Elm, Oak, Liquidamber, Olive, Ornamental Plum, and Sycamore trees. The topics were current as we are dealing with several of these issues in Newport Beach. John and Dan received continuing education hours to keep both their Certified Arborist and Pest Control Advisor licenses current. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities Although this winter to date has not resulted in a lot of rainfall, with only one inch falling in the City's rain gauge at the City Corporation Yard, crews have been staying busy cleaning up after strong winds. Santa Ana winds continue to blow almost on a weekly basis, resulting in extra clean up work for mechanical street sweeping operators and hand sweeping crews. When the Santa Ana's stopped blowing, the cold north winds took over, thus inundating oceanfront walkways, bike trials, and street ends with wind blown sand. Crews continue to do a great job of keeping up with the changing weather conditions. The last extreme high ride series of the winter season passed without any incidents during the first week of January. As a precaution against the possibility of street flooding and damage to public facilities resulting from large surf and high tides, crews built sand berms, and energy dissipating grader ditches at the usual trouble spots along the oceanfront. Tide heights peaked at 7'4" during the series, but with no surf behind it, the Newport Peninsula stayed high and dry. This was last high tide series of the winter season which had the potential to create havoc in the low lying areas of the Peninsula. The next series of seven foot and above high tides will be starting up in the middle of May. See attached General Services Department, Activities Report for December 2006. Very respectfully, Dan P. Sereno Parks and Trees Maintenance Superintendent Rick Greaney Operations Support Superintendent Attachments: (A) Tree Activity Report 2006 -2007 (B) General Services Department December Activities Report �( .�� D, cum; Mae � /� ~© t�� A6 � ) »_ k) /[ \k 0 #/ \Ag �0 Ag k) E \/ »2 / }} n II -2 §/ )§ »> ,a )) {\ m 7» EE ©$ 2k E $$ �§ {( g± \/ �C It 4 o_� 2 \ � A » � � / t \ � ® §a � �$ § 4 & \ �+ ! \ A � � ) »_ k) /[ \k 0 #/ \Ag �0 Ag k) E \/ »2 / }} n II -2 §/ )§ »> ,a )) {\ m 7» EE ©$ 2k E $$ �§ {( g± \/ �C It o o_� 2 N a ) E w ] 0 f o 0 o o 0 2 0 f U) 0 0 0 0 0 0 0 o 0 0 0 0 o f o 0 / w \ o 0 0 0 o o ) a% o m o o o o 0 0 « } § \ E § J < ; n 2 � W G k ( I E 7 o § / Q o E } J ® 2 } ® 0 k $ w ! § d / o E § / © k e� i k w 2§ Of e E.% w E e W k ) »_ k) /[ \k 0 #/ \Ag �0 Ag k) E \/ »2 / }} n II -2 §/ )§ »> ,a )) {\ m 7» EE ©$ 2k E $$ �§ {( g± \/ �C MONTH July -06 August -06 CLAIM REMOVALS Fiscal Year 2006- 2007 TREE # M 1 2 1 1 1 1 1 1 1 1 1 1 Total 13 September -06 0 October -06 1 2 1 1 1 3 2 1 1 1 Total 14 November -06 0 December -06 0 January-07 0 LOCATION 2200 Heather Lane 413 Dahlia Avenue 415 Dahlia Avenue 520 Dahlia Avenue 1902 West Balboa Blvd 1746 Tradewinds Lane Begonia Park, CDM 2221 Aralia Street 3201 Via Lido Bridge 1300 Ford Road 100 6th Street 126 30th Street 2427 Margaret Drive 2801 Seaview Avenue 1506 Park Avenue 522 Old Newport Blvd 2525 Island View Drive 601 Irvine Avenue 300 Heliotrope Avenue 420 Fernleaf Avenue 2332 Azure Avenue 521 Acacia Avenue PROBLEM TREE REMOVALS Fiscal Year 2006 -2007 MONTH TREE# LOCATION July -06 0 August -06 4 1 1 2 1 Total 9 September -06 0 October -06 0 November -06 0 December -06 0 January -07 0 442 Redlands Avenue 1533 Ocean Blvd 2215 Port Carlisle Place 1300 Nottingham Road 618 Acacia Avenue ..,SSW Pr$4T 3 �° rt�4 *yxy To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation 8 Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 7 — Reports on the activities of the Senior Services Division. Item 3 February 6, 2007 Recreation B Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES To: Parks, Beaches Ft Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS BASKETBALL - The winter basketball season tipped off on January 9`h with 82 teams registered to play at West Newport, Lincoln and Ensign Gyms. Ten different leagues will run the hardwood through March 29 competing for league titles. Everybody in this program is a winner of increased health and wellness! SOFTBALL - The spring season will began February 5h with approximately 80 teams in 13 different leagues. Games will be played at Arroyo Park, Bonita Creek Park, and Grant Howald Park over a ten week period SOCCER - Adult soccer will begin the week of February 5 with a capacity of 28 teams in 3 different divisions. Games will be held at Bonita Creek Park in the late timeslot allowing the youth leagues to utilize the fields during the late afternoon and early evening. INFIELD RENOVATIONS - January was a busy month with staff and volunteer leagues getting the City's baseball and softball fields ready for 10 months of exciting youth and adult sports action. Infields were leveled and graded using state of the art computer- interfaced equipment, and " turface" infield mix was added to produce a "major league" quality surface. Infields feature new sod, seed, base anchors and fresh infield mix. Using annual registration statistics, a total of over 3000 adult softball and youth baseball games are played each year in Newport Beach! YOUTH PROGRAMS KiDSCENE - Senior Recreation Leader staff attended a 3 -day Childhood Obestiy Conference in January. It covered ways that after - school programs can have a positive impact on our nation's childhood obesity epidemic. On Februay 3, Recreation Leaders attended attending "Game Mania" training at the OASIS Senior Center, the 4 -hour training covered all types of fun children's games and team building exercises. WINTER RECESS CAMP - This year's Winter Recess Camp had 72 registrations: 32 the first week and 40 the second week and visited Knott's Berry Farm and Boomers. This camp also featured the first school -year appearance of the Counselor in Training Program. Youth, ages 13.15, signed up to help coordinate games and activities. YOUTH SPORTS - The all new Futsal program kicked off with 70 young athletes' grades 3 -6 on January 20 at West Newport Gym! Futsal is soccer played on an indoor basketball court with a special low bounce ball and goals. This new program is popular in Europe and is sure to be a kick in Newport Beach! Recreation 8 Senior Services Division Monthly Activities Report Page 3 YOUTH SPORTS COMMISSION - The YSC and Club Spring allocations were finalized during the month of January with the spring allocation beginning February 5. The Commission acts as a mechanism to equitably allocate field space among the competing organizations and disseminate information. TEEN PROGRAMMING YOUTH COUNCIL - The Youth Council will hosting City Government Day on February 15, 2007. The day will be an opportunity for local high school students to learn about the various functions of local government, participate in an internship, run a mock council meeting and enjoy lunch on the City Hall lawn. The Youth Council has been busy promoting the day at local high schools. CONTRACT CLASSES NAVIGATOR The spring edition will be mailed out the second week of February with registration on February 12. The City Summer Day Camps will be included for parents to begin planning summer accordingly. NEW INSTRUCTORS AND CLASSES FOR SPRING INCLUDE: • Siniin Smith Indoor Volleyball Clinics for youth, teens and adults at West Newport Community Center Gym taught by Sinjin Smith Volleyball Coaches • Endless Fun Intermediate Level Surf Ctass by Scott Morlan, offered at Newport Pier • Endless Fun and Fitness Surfing by Scott Marian offered at Newport Pier • Kids "Cooking" the Healthy Way by Cindy Dupuie, B.S. Dietitian, offered at Bonita Creek Community Center • A Living Balance (Nutrition for Life) A Living Balance which includes: The 4 Week Series or the one day lectures: A Living Balance - Managing Stress, A Living Balance - Balancing the Caloric Equation, A Living Balance -The Secrets of Staying Healthy, A Living Balance - Creating A Nutrition Plan That Works For You all by Cindy Dupuie, B.S. Dietitian 2007 SUMMER SPECIAL PREVIEW - The Summer Special is in the works. Due to a large number of requests, staff will be distributing the summer camp and surf class information about one month earlier than last year and ready by mid - February. SAILBOATS - The City owned 8ft Sabots are being renovated and equipped for summer 2007. The Sabots and Lidos get quite a bit of use during the summer months, so renovation is done during the winter and spring when the season is slow. Many thanks to Harbor c Patrol for helping with the . -. transportation of the boats. Braving the cold weather, City 7 employees Don Duffy and Lisa Walters were a great help towing the Sabots through the Harbor. AQUATICS Coach Ted Bandaruk of the Newport Beach Aquatics Club added a Get In Shape for Jr. Lifeguards Workout for Winter and Spring 2007. Each practice will consist of enhanced workouts for youth Looking to increase their endurance and improve their stroke technique before Jr. Lifeguard Tryouts. Workouts are Monday- Friday from 4:30- 6:00pm at MBAC now through the end of March. Recreation Ft Senior Services Division Monthly Activities Report Page 4 Rentals at MBAC were slow for the month of December. January rentals picked up as the CdM Girls Water Polo Team starts their season. • Sage Hill rental consisted of water polo practices Monday- Friday December 4- December 22 in the deep end only. The January schedule consists of ongoing daily practices, 3 home games and 5 away games. • CdM Girls Water Polo rental consists of Saturday morning practices in the deep end during December. Saturday, January 6, 13, ft 27 are home games from 12 -4pm. • On December 29 Et 30, CdM Water Polo hosted the Holiday Cup Tournament from 8am -5pm on both days. RECREATION DIVISION SPECIAL EVENTS HOP INTO SPRING - Join the City of Newport Beach, Recreation ft Senior Services Department on Friday, March 30, 2007, 6:30 - 9:00pm for the 3rd annual Flashlight Egg Hunt Et Festival. This fun - filled event will feature activities for children of ail ages, including: • five separate egg hunts divided by age groups • bouncers • holiday crafts • carnival games • and photos with Freckles the Bunny Throughout the event, Youth Council will be selling food and entertainment will be provided from recreation classes and Newport -Mesa Unified School District music groups. Additional parking and shuttles will be available at the Ambassadors Parking Lot (1701 Camelback Street). FACILITIES USE Et REPAIRS During the Deriod of Dec 16. 2006 - Jan 15. 2007 there were: • 15 Picnic /Park Area Rentals • 20 Room Rentals • 11 Field Rentals • 6 Gym Rentals There were total of (0) wedding reservation rentals for this period: MARINERS PARK ToT LoT - Staff met with contractors to distribute a Scope of Work to bid on the installation of Playground Equipment and Surfacing (for Mariners and Peninsula Park) on January 17. Mariners Park playground is one of the busiest in the City; the community is anxiously awaiting the installation of the new equipment! VOLLEYBALL COURT IMPACTED - A public volleyball court at China Cove beach will be removed temporarily for a dredging project. The project, coordinated by the Harbor Department, will be scheduled beginning in February or early March and completed by the end of May. The one court at China Cove will be removed during the project to make room for sand distribution. It will be restored by Memorial Day. Recreation 8 Senior Services Division Monthly Activities Report Page 5 PENINSULA PARK PLAYGROUND - The rubber Surfacing for accessibility will be installed at Peninsula Park playground along with the contract award for Mariners Park playground. Funds for this installation are from a grant from the California Integrated Waste Management Board. WEST NEWPORT COMMUNITY CENTER - Thanks to observations during the Commission inspections, staff is planning some minor renovations to the West Newport Community Center locker rooms. New Lockers constructed of hard plastic (won't rust) are being purchased and installed. The new lockers along with some benches will add space and a new Look to both locker rooms which were in need of a facelift. PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of DECEMBER Park Patrol had the following contacts: 1. Requested Calls 29 with Youth Sports Groups 63 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, monitored all closed athletic fields and reminded numerous groups not to use fields that are closed for repairs, turned on /off field lights, 4 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. 57 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms 32 Playground checks - checked all playgrounds for safety issues and vandalism, 22 other- monitored and warned numerous commercial photographers at Little Corona Beach, checked on car show at Balboa Pier parking lot, attended youth sports field allocation meeting, assisted with CNB Winter Wonderland event, Reported NHHS flag team and a dodgebalL group using Mariners tennis courts. 1 Pre -event check 1 Post -event checks 2. Public Contacts 20 education 1 alcohol 13 dog related Additional Info: The amount of commercial photographers using the beach at Little Corona increased this month as it does each year before Christmas. Park Patrol, Code Enforcement, and the Revenue Dept. all worked together to provide enforcement. This kept our Park Patrol busy responding to the calls for assistance at this location during the month of December. Written Warnings Issued - 0 Citations Issued - 0 SPECIAL EVENTS PERMITS As of Janl5th, 2007, there were 19 Special Event Permits processed and issued for the year. Those events of note for this period are: OC Marathon- Fashion Island area, NB Chamber X -Mas Boat Parade- Newport Jan 7, 2007 Attendance: 25, 000 Harbor, Dec 13.17, 2006 Attendance: 1 million Recreation ix Senior Services Division Monthly Activities Report Page 6 OTHER RETIRING - Andrea McGuire will retire to North Carolina on March 1. Andrea has been with the department 9 /2 years as a Recreation Manager and now Recreation Superintendent. MOVING ON - Assistant Recreation Coordinator I Chris Bailey will be leaving the department on February 2 to begin his new career as a teacher. Chris has been with the department since 1999 as a part-time Recreation Leader and then as a full -time Assistant Recreation Coordinator. We wish Chris the best in his new career. He will stay on payroll as a part -time Recreation Leader again, to work special events. Jessica Reiten will be replacing Chris Bailey on February 3. We wish Chris well in his future endeavors and look forward to Jessica working in her first full -time position. Recreation i2 Senior Services Division Monthly Activities Report Page 7 SENIOR SERVICES To: Parks, Beaches £t Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report Reverse Mortgai - A reverse mortgage was held on January 18. This loan program is often a life saver for many seniors who are living on the edge while counting their pennies. The presenter was Enrique Juarez from the Consumer Credit Counseling Service of Orange County and was able to provide an unbiased perspective on the program and answered questions without the sales pitch approach. Dental Lecture - Dentist Dr. Aguilera discussed Oral Cancer detection, smile designs, oral hygiene, periodontal disease, denture care, dental implants and the newest technology in radiation free x- rays on January 11. Dr. Aguilera practices in Corona del Mar. Donations - The Center is currently collecting warm coats to donate to SPIN which will hand them out to homeless people in the area. We have been overwhelmed by the generous response to this project. Birthday Part y - OASIS staff held a celebration to honor our special cohort of participants who are currently over 80 years old. On January 24, a special birthday party was held in their honor which included cake, ice cream and musical entertainment. This event is an annual one that has been growing by leaps and bounds each year which is indicative of our older population trends. Medical Lecture - A medical lecture was offered by UCI on January 26 to discuss Spine Care and Compression. Dr. Ozgur discussed compression fractures and the various measures to treat this condition. Human Services - With the end of the holiday season, an influx of family members have been asking for advice and help with the problems that they observed with their older parent over the holidays. Through the social services division, staff is able to help families understand some of their relative's problems, assess their needs, provide them with resources and options to help the older adult live a more independent life while being living in a safer environment. Friends Membership - The Friends of OASIS are in the midst of their annual membership and fund drive. As you know, one does not have to be a member to participate at the Center. The membership is a membership to the Friends of OASIS, not the Center. However, in order to have the Newsletter sent home, one must become a member. Most people who attend the Center do become members because they would like to get information on programs in a timely manner. The Friends currently have 5,150 members and that will be growing I'm sure. In order to be able to process these efficiently, many volunteers with computer skills have been trained on membership processing. Recreation Ft Senior Services Division Monthly Activities Report Page 8 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: Blood Pressure 30 Information/ Referral Braille 0 Legal Assistance Counseling - persons 50 Senior Assessment (hrs) Eldercare 4 Telephone Reassurance Employment 20 Visual Screening HICAP 12 Transportation Housing counseling 35 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle 807 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTS Includes: Kitchen a Home Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL PROGRAMS Day Trips Palm Springs Follies 45 Viejas Casino 43 Mission Inn "Festival of Lights" 48 SPECIAL ACTIVITIES Computer Friends 30 Movie -Elf 16 Holiday luncheon 180 Wine and Cheese Party 130 6,571 CUSTOMERS 2,237 CUSTOMERS 1,511 CUSTOMERS 1,000 6 40 300 4 10 807 CUSTOMERS 1,331 CUSTOMERS 1,150.00 HOURS ('equiv. to 9 full -time employees) Long Trips OASIS Golfers Sunday Movies - The Story Lady The Lemon Drop Kid Holiday Inn 136 CUSTOMERS 549 CUSTOMERS 120 29 21 23 Item 4 February 6, 2007 ��ywlr�+ a r a ,a4 dr To: Parks, Beaches Et Recreation Commission From: Andrea McGuire, Recreation Superintendent Re: Community Service Award Nomination RECOMMENDATION Approve the Community Service Award for the OASIS Travel Department Volunteers and Hannah Dean to be presented at the March and April Commission meetings BACKGROUND In August 1981, the Parks, Beaches and Recreation Commission created the Community Service Award to recognize individuals that contribute significantly to recreation, parks, and senior citizen programs. Attachments: 1.Annual Community Service Award 2. Nomination Form - OASIS Travel Department Volunteers 3. Nomination Form - Hannah Dean City of Newport Beach Parks, Beaches & Recreation Commission ANNUAL COMMUNITY SERVICE AWARD This award is given annually by the Parks, Beaches and Recreation Commission to recognize an individual or group that has contributed significant time, energy and /or donations for recreation, parks or senior citizen programs. This annual award is one way that the Commission can show their appreciation publicly for their contributions, create a sense of community pride, and encourage involvement in the community. Procedure Nominations will be accepted from staff and residents annually in March. A subcommittee of the Parks, Beaches and Recreation Commission and staff will review the nominations and present the top two to the full commission for review in closed session for final vote. Presentation to the award winner will be made at the June meeting each year there is an award winner. Criteria for Nomination 1. Must be a resident of the City of Newport Beach or actively teaching /volunteeri ng in City programs. 2. Must be active in recreation, parks or senior citizen programs for at least one year. 3. Should demonstrate significant contributions (time, expertise or monetary) to the recreation, parks and senior citizen programs. 4. Should demonstrate good citizenship, sportsmanship, dedication or involvement in recreation, parks and senior citizen programs. 5. Nomination form must be completed and submitted by March 31 each year. Nominations will not be carried over from year to year and must be resubmitted. There can be no anonymous nominations. February 25, 2003 Parks, Beaches and Recreation Commission Community Service Award Nomination Form Name of Nomi Address: Phone: Fax: e-mail: Program involvement: Explain why you are nominating this person (Please attach additional pages if necessary) Your Name: Address: Phone: Fax: e-mail: Relationship to Nominee: Please submit this aoalication by March 31 for consideration to: Community Service Awards c/o Recreation ft Senior Services Department 3300 Newport Boulevard Newport Beach, CA 92663 Attach two letters of support from others who are familiar with the nominee's work in the community. All information submitted as part of the Nomination Process becomes the property of the Recreation and Senior Services Department and cannot be returned. PB &R Commission Agenda Item No. 5 February 6, 2007 TO: Parks, Beaches and Recreation Commission FROM: Mark Harmon, General Services Director SUBJECT: Weather Based Irrigation Controllers at City Parks, Facilities, and Public Right -of -Way Areas Recommendation Staff recommends that the Parks, Beaches, and Recreation Commission receive and file the report. Background On January 9, 2007 staff from the Public Works and General Services Departments presented information to the City Council about weather based irrigation controller programs in the City. The presentation included an overview of the following topics: • How weather based irrigation controllers work • The benefits for using weather based irrigation controllers in the community • City programs to distribute weather based irrigation controllers to homeowners in Newport Beach • City programs to convert City parks, facilities, medians, and slopes to the weather based irrigation controller program • Future plans for the weather based irrigation controllers program at City owned properties and at private residences The attached power point presentation will provide an overview of the weather based irrigation controllers program at City owned properties. Use of this system offers several advantages at City properties, including: enhancing the condition /appearance of fields and landscaped areas, reducing run -off throughout the City, and generating significant savings in water usage and water costs. Over the next several years, staff will continue the conversion of standard controllers to the weather based controller system at public park and landscaped areas. It is estimated that City properties will be 100% converted by 2010. Submitted by: Mark Harmon General Services Director Attachments: 1 — Power Point Presentation Prepared by: Dan Sereno Parks/Trees Superintendent