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Home My WebLink About01/01/2009 - PB&R Commission� C) j�Pt�ro�re cL } g�- {Z Ml Yl �-1 `1--� S CITY OF NEWPORT BEACH Parks, Beaches a Recreation Commission Regular Meeting January 6, 2009- 7pm Convened 7:10pm ROLL CALL Present: Cristine Trapp, Vice Chair Tim Brown Bill Garrett Kathy Hamilton Phillip Lugar Greg Ruzicka Absent: Marie Marston, Chair Staff: Laura Detweiler, Recreation a Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Dan Sereno, Parks a Trees Superintendent Teri Craig, Admin Asst DIRECTOR COMMENTS Director Detweiler thanked Vice Chair Trapp for serving as Chair tonight but also for her last 2' /z years of service to the City as this meeting will be her last as she is resigning her position. She stated that a summary schedule for Marina Park had been included with the Commission report and that the 45 -day review period for the EIR would begin in February with the intent to bring an update at the March meeting. Director Detweiler went on to say that the Winter Wonderland on December 6 with 4000 people in attendance and thanked the General Services staff for their help and support of the event. She announced that the OASIS Center is moving into the construction phase in March with classes at new locations beginning in January; she announced that the OASIS Demolition Party was held on January 2 with about 350 people saying good -bye to the building; and went onto say that the CYC project should begin in February and complete by June. Director Harmon distributed a letter from Charles Gordon regarding the bench donation from the October meeting. He noted that this letter was important for the Commission to see because this shows that not only how thankful they were to the Commission but also to staff for the approval of the bench. He thanked Superintendent Sereno and his staff for their work with the public regarding these types of donations. He also reported on beach maintenance from December 11 regarding tides that have been experienced over the last couple of years. He stated that they would be looking for some budget support from the Commission regarding funding for raising the sea wall in the future. Commissioner Brown asked if additional feet were added to the sea wall would the entire sea wall have to be reconstructed. Director Harmon stated that in most cases it could just be added on. City Council Actions - Director Detweiler stated that the Ordinance regarding 38"' Street Park would be on the City Council agenda on January 13 for the first reading and again on January 27 for the second reading. PUBLIC COMMENTS None CONSENT CALENDAR Minutes of the December 2, 2008 regular meeting. Waive reading of subject minutes, approve and order filed. Parks, Beaches & Recreation Commission Regular Meeting January 6, 2009 — 7Pm Page 2 2. Item removed by member of the public 3. Recreation ft Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Brown to accept 1 and 3 of the consent calendar. Motion carried by acclamation. Parks Et Operations Division Activity Report. Jan Vandersloot stated that he needed clarification regarding #2 Under Tree Division Activities - specifically the third paragraph regarding when trees can be removed in conjunction with a City Council approved City program. He stated that he believed the word beautification should have been inserted between City and program. Director Harmon stated that the word beautification has been left out and that the minutes would show the correction. Mr. Vandersloot stated that he was concerned that there had been a general loosening up of the standards for removing trees and believes that staff should not be approving the removal of so many trees. Motion by Commissioner Brown to accept item #2. Motion carried by acclamation. ACTION 4. Newport Beach Little League Request to Purchase Et Install Four Scoreboards at Bonita Canyon Sports Park (BCSP) #1 -4. Superintendent Levin stated that he had received a request from the Newport Beach Little League (NBLL) to install four scoreboards at BCSP field's #1 -4 contingent upon obtaining all necessary City of Newport Beach Building permits. All costs related to equipment, installation, and any damage associated with the installation of the scoreboards would be the sole responsibility of Newport Beach Little League. He went on to say that the NBLL has been successful in completing several other projects such as scoreboards, batting cages and field renovations. Also staff is requesting the Commission to either approve the number 1 or 2. The difference is that number is would display sponsorship to cover some of the costs of the scoreboards. He noted that within the staff report there are some options to display the sponsorship during the season and then it would either be removed or covered to stay within Council Policy B -14. He went on to say that staff does recommend approval it is asking the Commission to further discuss display of sponsorship on the scoreboard. Discussion ensued regarding Council Policy B -14. Vice Chair TraDD opened the Dublic discussion. Erik Paulsen, NBLL stated of course they would love to be able to display the sponsorship year round but is very willing to work within the confines of the City policy. Director Detweiler commented that she believed that it is a good idea to continue to look at how the sponsorship will be covered up to stay within the City Policy - because it is not just NBLL that uses the park. Commissioner Lugar stated that he felt until more information was given regarding the schematics of the sign that he would not be able to vote on this issue; his concern is the concept. Parks, Beaches & Recreation Commission Regular Meeting January 6, 2009 — fpm Page 3 Discussion ensued regarding the costs, design of the scoreboards, and display of the sponsors. Vice Chair Trapp closed the public discussion. Motion by Commissioner Brown to approve the installation of the scoreboards at BCSP fields 1 -4 and in addition to approve the temporary display of sponsorship only during the NBLL season. Commissioner Ruzicka asked if this was not something that the City could do. Superintendent Levin stated that this was an amenity that the City would not do because it is only for one group and is a big enhancement for the kids that play in NBLL. He noted that NBLL has talked to soccer and the scoreboards would not be in their way of play and only field #3 is shared with soccer. Motion carried by the following vote: Aye: Brown, Hamilton, Garrett, Trapp Abstain: Lugar, Ruzicka Absent: Marston 5. Bench Donation. Director Harmon stated that staff had received a request for bench donations from the BIIA. He went on to say that the BIIA had solicited donations from businesses and residents for twelve benches to be installed on Marine Avenue. Director Harmon thanked Bill Steward for his hard work in accomplishing all the paperwork and securing the appropriate funds needed to complete the project if approved by the Commission. Vice Chair Trapp opened the public discussion; hearing none the public discussion was closed. Motion by Commissioner Lugar to approve the 12 bench donations to be installed on Marine Avenue. Motion carried by acclamation. Bench Donation. Superintendent Sereno stated that staff had received a bench donation request by Sandra Rayl to be located at Cliff Drive Park. He went on to say that staff recommends approval of this donation but would like direction on any future donation as the park is full. He noted that he received one phone call regarding that approval of another bench would take additional park space away. Motion by Commissioner Brown to approve the bench donation to be installed at Cliff Drive Park and to deny any future requests for bench donations at that park. Vice Chair Trapp opened the public discussion Jan Vandersloot stated that he believes that there are other sites on the west side of the park that would be better than the planned location for this donation and does not believe that staff should just decide no more bench donations for this park. He went on to say that he had donated a bench in his parents honor and that believes that the plaque has been taken. Director Harmon recommended that the Commission approve the bench donation tonight and that staff will meet with Mr. Vandersloot regarding his bench. Vice Chair Trapp closed the public discussion Parks, Beaches & Rwreailon Commimon Regular Meeting JMUary 6, 2009 —'7pm Page q Amended motion by Commission Brown to approve the bench donation and that staff will bring a report back to discuss future donations at Cliff Drive Park. Motion carried by acclamation. Special Tree Removal Request. Superintendent Sereno stated that Tom Neal has requested that the special tree of a Tomlinson Ash adjacent to 2030 Leeward Lane be removed. He went on to say that this tree has confirmed evidence that it is infested with tree borers and has caused the tree to decay. Because the tree is special the policy requires that staff does everything to save the tree. He stated that staff that the tree has been pruned excessively for many years, topped and opened up and has become an imminent danger of falling. He went on to say that the tree is in decline. He went on to discuss that the tree has a co- dominant trunk and asked the Commission to review the pictures. He stated that staff recommends approval of this removal and that staff continues to evaluate all the trees on Leeward Lane because of the tree borers. Commissioner Ruzicka commented on the size of a replacement tree and the length of time the tree would take to grow to the height that it is today. Superintendent Sereno stated that it would be replaced with a 36" box Raywood Ash but would not grow as wide as the Tomlinson Ash but would grow 2.4 feet a year. Vice Chair Trapp opened the public discussion Jan Vandersloot stated that this is a unique tree and that the City is obligated to save it. He suggested that he believes that the City has done nothing to save them. He recommended that a second opinion be done. He commented that the tree does not look unhealthy except for the insects and then decide that all the trees should be reviewed. He stated that the homeowner is talking about termites, which is not a reason to remove. He stated that the staff has misconception and no appreciation for what a special City tree is in Newport Beach. Mr. Vandersloot stated that if the Commission approves the removal then it should be replaced with the same tree. Superintendent Sereno stated that the Urban Forester shall determine whether additional treatment can be initiated to the tree provided that the costs are reasonable. He went on to say that the tree borer have been there for years and that the trees are succumbing and would have to check with the Urban Forester to see if the trees have been injected in the past but noted that generally for tree boring insects once they have infested the tree that there is decay which is the problem for this tree. He stated that the co- dominant stem of the tree is completely a bad situation and is not suggesting that all the trees should be removed but rather to look at them. He stated that the tree has been pruned; root pruned and topped every two years. Superintendent Sereno stated that they are recommending that it be replaced with the Raywood Ash because the Tomlinson Ash is too big for that location. Commissioner Lugar asked how contagious tree borers were and how Long it can live with them. Superintendent Sereno stated that they will travel other trees but will generally attack trees that are less vigorous; he noted that most of the trees on the street already have tree borers. He stated that with an act of nature it could fall tomorrow or it could be 10 years. Superintendent Sereno stated that two arborists believe that the tree poses potential liability. Tom Neal stated that he respect the process but noted that two trees have been removed in the last 60 days. He went on to say that this tree is too large for this Location and is a big risk for this space. He noted that it has been pruned so much and that the sun has now sunburned the trunk Parks, Beaches & Recreation commission Regular Meeting January 6, zoo9 — 7pm Page S and is peeling and splintered and attracts the termites and insects and is decaying. He stated that the termites are in his house and is from the open areas of the tree. He noted that 12 years ago staff did not remove them but stared the pruning, topping and spraying of the trees. After all this time the tree is still a probed and urged the Commission to remove the tree. Vice Chair Trapp Marston closed the Dublic discussion Discussion ensued regarding risk, past spraying of the tree. Superintendent Sereno stated that he cannot confirm if the tree has ever been injected although he would assume that it has been. Director Harmon stated that the two certified arborists agree that everything has been done to save the tree. Motion by Commissioner Brown to postpone the Special Tree Removal Request at 2030 Leeward Lane to allow staff the time to answer questions of the Commission and to afford some certainty with the Commission along with some history of what has been done to the tree. Motion carried by acclamation. 8. Reforestation Request. Superintendent Sereno stated staff has received a reforestation request from Andy Andonian at 1630 Antiqua Way. The Homeowner Association has approved the reforestation and that minutes have been submitted. He went on to say that this tree is not the right species for this location and does meet the criteria for removal based on City Council Policy G -1. Chair Marston opened the Dublic discussion Jan Vandersloot stated that he is scared of the remarks made by Superintendent Sereno because what he is saying is that the Eucalyptus citiodora does not belong on our City streets because they are making the decision that it is not the right species for the location because that gives anybody the rationale to request removal of the tree. He urged the Commission to disapprove this request. Motion by Commissioner Brown to approve the tree reforestation at 1630 Antiqua Way. Motion carried by the following vote. Aye: Brown, Garrett, Hamilton, Lugar, Nay: Ruzicka Absent: Marston 9. Flag Pole @ Castaways Park. Director Harmon provided a PowerPoint presentation of what the Tag pole would look at with the Marine Memorial at Castaways Park. He noted that staff would recommend that if approved that the flag pole be installed to the right of the statue with a 25- 30 foot pole; with a 3x5 foot flag lit by solar power. The reason is that there is no power up there and no staff to remove the flag each day. He suggested that the Commission visit Old School Park for an example of what it would look like. He noted that the costs would be about $5000. Discussion ensued regarding costs and noticing of the public. Vice Chair Trapp opened the public discussion-, hearing none the discussion as closed. Parks, Beaches & Recreation Conn scion Regular Meeting January 6, 2009 — 7Pm Page 6 Motion by Commission Ruzicka to have staff move forward and to bring the issue back at future meeting for discussion by the Commission and residents. Motion carried by acclamation. COMMITTEE REPORTS - Parks - Nothing to report. Commissioner Brown asked if the Commission would be involved in any future discussions regarding Marina Park. Commissioner Garrett stated that the plans for the park have already been approved and that the EIR is now being submitted. Commissioner Brown asked about Sunset Ridge Park. Director Detweiler stated that the contract has been awarded and that the environmental group is now looking at the M &D and the EIR to determine which way the City will go. RSS - Nothing to report AD- Hoc —Youth Snorts Liaison - Nothing to report — Community Services Award - Commissioner Ruzicka stated that he and Commissioner Garrett had reviewed the application of Lewis Jones and recommend that the Commission approve the award. Motion by Commissioner Luear to present Lewis Jones the Community Service Award at the next meeting. Motion carried by acclamation Other —Marina Park - Nothing to report. FUTURE AGENDA ITEMS China Cove Volleyball Rag Pole at Castaways Park Special Tree Removal at 2030 Leeward Lane Vandalism /Damage Report Amending City Council Policy B -17 Commissioner Trapp thanked that staff and the Commission for their support and wished everyone well. ADJOURNED- 8:58pm Submitted by: 4Teraig, Ad i sistant CITY OF NEWPORT BEACH Parks, Beaches it Recreation Commission Regular Meeting February3, 2009- 7pm Convened 7:10pm ROLL CALL Present: Marie Marston, Chair Tim Brown Bill Garrett Kathy Hamilton Phillip Lugar Greg Ruzicka Vacancy Staff: Laura Detweiler, Recreation fz Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst Superintendent Levin stated that the Community Services Award Committee had received 4 nominations for Lewis Jones to receive the award. Commissioner Garrett presented the award to Lewis Jones for his beach cleaning efforts during the past several years. Director Detweiler reported that the OASIS Senior Center building is now closed and that the Annex is in place in the parking lot on the corner of 5`" Et Marguerite where staff will be housed for the next two years during the OASIS rebuild. She noted that all OASIS programs are running throughout the City and commended staff for their diligent work for their scheduling. She went on to say that the construction bids for OASIS would be opened on February 12 and forwarded to City Council to award the bid on March 10. Director Detweiler also noted that on February 12 the first CYC construction meeting will be held with theproject slated for completion by beginning of summer. She reported that Commissioner Trapp's replacement should be appointed at the February 24 City Council meeting in time for the March PB&tR Commission meeting. She also noted that former Parks Et Recreation Director Ron Whitley passed away on Sunday and asked that the meeting be adjourned in his honor. Director Harmon reported that staff has begun the modification plans for the 38`" Street Park and construction should be completed within the next couple of weeks. He noted that the neighborhood residents have voiced their appreciation for the change to his staff. He stated that the 2030 Leeward Lane Special Tree Removal from last week will come back to the Commission In March once a 3rd party arborist takes a look at the trees in the neighborhood. Director Harmon noted that a letter regarding a lit flag pole at Castaways should be going out in the next week or so. He thanked Commissioner Brown for his offer to review the letter before mailing. In answer to Commission Lugar's question; Director Harmon stated that a notice will go out to the entire neighborhood and HOA or at least 300 feet from the homes and back. PUBLIC COMMENTS None Parks, Beaches & Recreatim Commission Regular Meeting February 3, 2009 — 7pm Page 2 CONSENT CALENDAR 1. Item removed by Chair Marston. 2. Parks & Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation it Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Ruzicka to accept 2 and 3 of the consent calendar. Motion carried by acclamation. 1. Minutes of January 5, 2009. Chair Marston stated that she had been absent at the last meeting but that her name appeared on page 5. Motion by Commissioner Ruzicka to accept item 1 of the consent calendar as amended. Motion carried by acclamation. ACTION 4. Request for Removal or Relocation of China Cove Volleyball Court. Superintendent Levin provided a PowerPoint presentation of the history of the China Cove volleyball court to the Commission. He stated that it was staff's recommendation to direct that an application for removal of the volleyball court be forwarded to the Coastal Commission for their approval. Commissioner Garrett stated that the area seemed too small for beach goers and volleyball users. Commissioner Lugar noted his concern regarding parking. Commissioner Brown stated that the biggest issue is access; and as a proponent of volleyball that he felt that this location was not suited for a volleyball court. Discussion ensued. Chair Marston opened the Dublic discussion. Mary Ginear stated that there is illegal parking behind her house and that volleyballs constantly hit cars in her driveway. Bryan Erart stated that he has played volleyball at China Cove for over 15 years and has never heard of anyone or anything getting hit by a volleyball. He stated that this court is a gem because it is protected from the wind and noted that the courts at CdM State Beach are too busy and not one of them is 50 feet away from the sidewalks. He stated that the park is there for everyone not just the select few that live there. He urged the Commission to retain the court. Dave Beauchamp stated that he feels that the court is just too close to the homes and that there has been some damage in the past. He stated that the exuberance from the players can sometimes be unpleasant and believes that the court should be moved. Commissioner Garrett asked about the use of the court. Parks, Beaches & Recreation Commission Regular Meeting February 3, 2009 — 7P- Page 3 Mr. Beauchamp stated that since 1988 it is used more and more but for the most part summer and weekends and holidays are extremely busy. Chris Reedy stated that he has been playing volleyball there for over 15 years and asked the Commission to remember that it is a public beach. He also noted that the players have a sense of community and leave the beach better then when they get there. He asked that the City begin to enforce the rules from 1988. Art Kisch stated that most players bring their families and that they set a good tone while on the beach and is sympathetic to the residents. He suggested that the court be moved 10.12 feet and promised to limit the enthusiasm. He urged the Commission to keep the court. Bruce Enzley stated that for the most part that beach is not crowded and that the use of the court does not infringe their use on other beach goers. He asked the Commission to be fair and consider a compromise of moving the court and enforcing the rules. Sandy MacDougal reminded the Commission that when these people bought their houses that the beach was there for the public to use but noted that this court is farther away than most courts in Newport Beach. She also stated that there are not enough courts at CdM State Beach. James Morrison stated that it is mostly the beach goers that cause the parking problem because the volleyball players have learned the rules. He asked that the court be moved and that the rules be enforced. Harold Parker stated that safety is his big issue due to cars backing down the streets. He noted that the court takes up a lot of the sand on a relatively small beach. He noted that Mother's Beach is almost gone because of the tides. He asked that the court be removed. Peter Bergen stated that most of the play during the week is after 5pm and that the beach is usually deserted. He believes that a compromise can be made with the homeowners and the players. Steve Vrebalovich stated that all eight of the courts at CdM State Beach are less than 50 feet from the sidewalk and in fact there is one that is only 36 feet. He noted that it would be ok to move the court 10 -20 feet as long as it stays in the same format. He stated that he is unaware of any injuries sustained at China Cove and that the Commission should remember that volleyball is now an Olympic Sport and is very popular with the young kids of today. If you are going to allow the exceptions of the 50 foot rule at CdM then the same should be given at China Cove. Russ Henderson stated that this court is very unique and that the Commission should remember that the beach is for the public and is not a private beach. The residents will still have the same type of problems regardless of the court. Regina Hollis stated that she would be open to moving the court and that most of the volleyball players are professional business people. Robert Ganier stated that he believes the best option is to move the court so that his house is not the target. The most part the players are very nice and that he loves the beach and enjoys it seeing it being used. He does not believe that a volleyball is going to hurt anyone. He urged that the sand at the beach at Fernleaf be replenished. S. Giravich stated that she often sits on the beach about 10 feet away from the court and has never been struck by a volleyball. Parks, Beaches & Recreation Conunission Regular Meeting February 3, 2009 — 7Pm Page 4 Brian Ramer stated that 20 years ago the Commission approved the court and that precedent has been set. The Commission should keep the court. Dave Donenberg stated that since the court has been down that he has noticed more people using the beach and that his home life has been extremely peaceful. Joe McCarthy stated that problems will exist regardless of the fact that the volleyball court is there the real problem at that beach is dogs and being off leash. Chair Marston closed the public discussion. Commissioner Brown asked if there were other locations for the court. Superintendent Levin stated that the real issue is that the volleyball court just does not fit in that specific location. Discussion ensued regarding Park Patrol, rules, vegetation and the Coastal Commission. Commissioner Brown suggested that the Recreation Committee get together with homeowners and players to discuss options. Motion by Commissioner Ruzicka to table this item until appropriate and that Commissioner Lugar and Brown meet with a sub - committee representing residents and volleyball players to discuss other options. Motion carried by acclamation. 5. Tree Donation. Director Harmon stated that staff had received a request from Mary Kirtland to donate a tree at Old School Park. Chair Marston opened the public discussion; hearing none the public discussion was closed. Motion by Commissioner Brown to approve the the tree donation by Mary Kirtland at Old School Park. Motion carried by acclamation. 6. Revision of Council Policy B -17 - Parks. Facilities ft Recreation Program Donations. Director Harmon reminded the Commission that at the October 7, 2008 that the Commission approved changes to the wording on the donor plaque. He noted that the staff report incorporates the change and forwards to City Council for their review and approval. Discussion ensued regarding types of donations at specific parks. Chair Marston opened the public discussion; hearing none the public discussion was closed. Motion by Commissioner Brown to forward the revision of Council Policy B -17 to City Council for their review and approval. Motion carried by acclamation. COMMITTEE REPORTS - Parks - Nothing to report. RSS - Nothing to report AD- Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Award presented to Lewis Jones. Other — Marina Park - Director Detweiler stated that a presentation will be made at the March meeting regarding Marina Park. Parks, Beaches !$ Recreation Commission Regular Meeting February 3, 2009 — 7pm Pages FUTURE AGENDA ITEMS Commissioner Hamilton requested staff to compile information on the status of maintenance at Pirates Cove and Big Corona and asked if some of the parking fees could be used for better enforcement. ADJOURNED IN MEMORY OF RON WHITLEY - 9:02PM Submitted by: l Teri Craig, Admi istan CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Regular Meeting March 3, 2009- 7pm Convened 7:10pm ROLL CALL Present: Marie Marston, Chair Tim Brown Bill Garrett Kathy Hamilton Phillip Lugar Greg Ruzicka Absent: Tom Anderson Staff: Laura Detweiler, Recreation Et Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst ELECTION OF VICE CHAIR FOR FY 2008/09 (CONTINUATION OF SEAT FROM C. TRAPP) Chair Marston opened the nomination for Vice Chair for FY 2008/09. Motion by Commissioner Lugar to nominate Commissioner Brown as Vice Chair. Hearing no other nominations, Chair Marston closed the nominations for Vice Chair. Motion carried. INTRODUCTION It PRESENTATION OF CITY ATTORNEY - DAVID HUNT Director Detweiler introduced the new City Attorney David Hunt to the Commission. City Attorney Hunt gave a brief background of his experience and reviewed his duties and noted that his office would be providing an Ethics Training for all Council, Commissions Et Board in the near future. PRESENTATION UPDATE OF MARINA PARK The following people were introduced: Dave Webb, Deputy Public Works Director Mark Reader Dan Hermann Tim Bundy Richard Finkel Dan Hermann of Rabben Hermann Designs provided a PowerPoint presentation of Marina Park to the Commission. Dave Webb stated that the 45 day EIR will conclude on April 13. He noted that not much has changed since it was brought to the Commission except for some design refinements and minor exterior changes. Discussion ensued regarding paving, parking, and the tennis courts. Parks, Beaches & Recreation Commission Regular Meeting March 3, 2009 — 7pm Page 2 Dave Webb noted that they are working on the cost for the project with a professional estimator. DIRECTOR COMMENTS Director Detweiler reported that she had some exciting updates such as the Community Youth Center at Grant Howald Park is under construction and within the first week renovations had begun. She noted that staff is very impressed with the work being done and look forward to it opening at the end of May in time for the summer programs to begin. She also noted that on March 10 the OASIS project will be presented to the City Council to award construction and soon after that the demolition will begin. She stated that invitations to the Ground Breaking will be mailed out within the next week for March 24 at 2:30pm and invited the Commissioner to be a part of this milestone for the City. Director Harmon updated the Commission on 381" Street Park on the quadrants where turf has been installed in the front and DG in the back. He noted that the project is almost complete and pictures were taken before and after and will go before the Council to get reimbursed for the work. He also reminded the Commission that several months ago that they had approved probably 14 bench donations on Marine Avenue on Balboa Island and stated that they have come in and are being installed. He read an email from Bill Steward regarding the installation of the benches. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the February 3, 2009. Receive /file February 3, 2009 minutes. 2. Parks Ft Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation @ Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Chair Marston to accept items 1 -3 of the consent calendar. Motion carried by acclamation. OLD /NEW BUSINESS 4. Special Tree Removal. Director Harmon reminded the Commission that this request had been postponed at the January 6, 2009 meeting to allow staff the time to answer questions of the Commission and to afford some certainty with the Commission along with some history of what has been done to the tree. He noted that a 3rd party arborist had been hired to look at the tree and to offer an additional recommendation to the Commission. He stated that it was Ms. Mejia of WCA's opinion that the "subject Tomlinson Ash tree poses a hazard and should be removed... (the) City would be justified in its removal so as to protect persons and property." He reminded the Commission that Arborist John Conway and Superintendent /Arborist Dan Sereno are of the same opinion. Discussion ensued regarding pruning and topping of trees. Commissioner Lugar asked if the tree posed eminent danger. Director Harmon stated that it does not and could not say when the tree would fail completely. Chair Marston opened the public discussion. Parks, Beaches & Recreation Corrmiy ion Regular Meeting March 3, 2009 - 7pm Page 3 Tom Neal stated that more than 40% of the trees on Leeward have been removed. He stated that his neighbors agree that it should be removed. He stated that anything and everything has been done to that tree. He urged the Commission to support of the removal of the tree. Jan Vandersloot stated that he believes that no effort has been done to save this special tree; specifically diagnostics. He noted that he believes that since WCA has a contract with the City that they could be bias and side with staff. He urged the Commission to deny this request and to have an independent arborist look at the special tree. Chair Marston closed the public discussion. Discussion ensued regarding the use of WCA and suggested that should this come up again that another arborist be hired. Director Harmon stated that three arborists have recommended that this tree be removed and that staff hate removing trees in the City. Commissioner Lugar asked if it would set a precedent and that everyone would want to remove all the other Tomlinson Ash trees on Leeward. Director Harmon stated that in staff would be taking a serious look at the rest of the trees and that the Commission should look for more information regarding Leeward in the months to come. Motion by Commissioner Garrett to remove the Tomlinson Ash tree located at 2030 Leeward Lane. Motion carried by the following vote: Ayes: Brown, Garrett, Hamilton, Lugar, Marston Nay: Ruzicka Absent: Anderson 5. Bench Donation. Director Harmon stated that staff had received a request from Alan Buchanan to replace a bench located at Ensign View Park. Chair Marston opened the public discussion: hearing none the public discussion was closed. Motion by Commissioner Ruzicka to approve the donation to replace a bench at Ensign View Park by Alan Buchanan. Motion carried by acclamation. COMMITTEE REPORTS - Parks - Commissioner Brown stated that he and Commissioners Marston fx Lugar had attended the City Hall in the Park meeting to look at the draft plans for the park site. Discussion ensued regarding the site and possible water issues. RSS - Chair Marston appointed Commissioner Hamilton to the committee. Commissioner Brown stated that the China Cove volleyball issue would probably be ready to come back to the Commission in April. ?She reminded the Commission that the Groundbreaking for OASIS was scheduled for March 24 at 2pm. AD- Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to Report. — Bud¢et- Director Detweiler stated that staff would make a presentation to the committee at 6pm on April 7 before the Commission meeting. Other —Marino Park - Nothing to report. FUTURE AGENDA ITEMS Commissioner Hamilton stated that she would like a information regarding CdM State Beach, specifically: Parks, Beaches & Recreation Commission Regular Meeting March 3, 2009 — 7Pm Page q Maintenance Activities - Costs • Enforcement - PD • Revenue - parking, Fuji Grill She stated that she was concerned about the ongoing abuse of the beach regarding the fire rings, bbq's and the use of tents on the beach. ADJOURNED - 8:56pm Submitted by: Teri Craig, Admin As t nt CITY OF NEWPORT BEACH Parks, Beaches 8 Recreation Commission Regular Meeting April 7, 2009 - 7pm Convened 7:10pm ROLL CALL Present: Marie Marston, Chair Tom Anderson Tim Brown Bill Garrett Kathy Hamilton Phillip Lugar Greg Ruzicka Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst CORONA DEL MAR STATE BEACH PRESENTATION Captain Jim Kaminsky, Police Department along with Directors Detweiler and Harmon provided following PowerPoint presentation to the Commission. Corona del Mar State Beach Pm�,�!�,tntin❑ sum sP..m FY 2008109 CdM State B. FY 2008/09 CdM State Beach Revenue iol al Rt—ru, • Day v.aa Parking n annual Pwa Parking; Meter Parking aa CanwHOn Rent �+Yti am /aarnomvau� .VYY.O OkwTI.1. r.wwa rr,.ns nwp6A —a — Y P.di" S ta" S ooenun, PaPenaea .. LM.,.ama Lew En(oramem u Meinbnann in tal lin'41. $l, ln. iii 4 gatoc. Total Citations Written = 909 (May 24 —Sept 1, 2008) u Muni Code +ken Code R and 5 �Pantl Curie BBQ by Park Patral Other Parks, Beachie.N & Recreation Commission Regular Meeting April 7, 2009 — 7pm Page 2 Overtime Costs for BBQ Enforcement ✓ Overtime was conducted on Saturdays and Sundays from July 19 through September 1, 2008 (15 dates) ✓ Each overtime assignment consisted of an eight hour shift (120 Hours) ✓ Time and One Half rate per hour = $71.84 ✓ 120 Hours x $71.84 = $8,620.80 (Total overtime costs absorbed by Police Department Budget) Total 1380 Mine for period .................. 143 16.73 %of Tobl ® 5da s ` Total Citations Written = 909 (May 24 - Sept. 1, 2008) Ne war"'oued rrN 4Ners Muni Code Citations Written = 403 asrlrParry Nr + RNn 1rp��eat �- Mon. coa. ............................... 403 44.30% (May 24 —Sept 1, 2008) ................... vahurle Cole ................ ............................... 400 44.00% Ninth 2M Safety Code (WrcaUa) ................ 13 1,40% Penal Co a .................. ............................... 2 0.20% 880 Crone by Park Patrol .............................® 7.00% 7.40% Other Mlea ................... ............................... 27 2.90% 19.60% Tobl ........................................ . ................. . 908 8910% 17 .6c °4 1791 . Bea rner ( +Bern Ahr Noun Muni Code Citations Written= 403 (May 24- Sept. 1, 2008) BBD...................... ............................... 79 19.60% Agar Hour, on Bach ............................. 223 66.30% 95.30% Alcohollylass on Beach.......- ................ 71 17.60% Other Misc ............. ............................... 30 7.40% Tobl ..................... ............................... 403 99.90% Overtime Costs for BBQ Enforcement ✓ Overtime was conducted on Saturdays and Sundays from July 19 through September 1, 2008 (15 dates) ✓ Each overtime assignment consisted of an eight hour shift (120 Hours) ✓ Time and One Half rate per hour = $71.84 ✓ 120 Hours x $71.84 = $8,620.80 (Total overtime costs absorbed by Police Department Budget) Total 1380 Mine for period .................. 143 16.73 %of Tobl ® 5da s ` N" T RIS CL OWED T D Al S Ne war"'oued rrN 4Ners PA KI N OFACN OR F asrlrParry Nr + RNn 1rp��eat �- a 0oolsl6 No Discussion ensued regarding the need for enforcement of bbq's and the possibility of requesting additional hours for Park Patrol to provide support at the beach. Commission appointed the PBR Budget Sub - Committee to meet with staff to discuss solutions and their costs and to report back with a recommendation to the Commission at the meeting in May. Director Detweiler introduced new Commissioner Tom Anderson. Commissioner Anderson stated that he has lived in Newport Beach for over 22 years has a wife and two daughters. He noted that he has served on the Aviation, General Plan Update and the Centennial Committee. He went on to say that he is a youth sports advocate. DIRECTOR COMMENTS Director Detweiler stated that the Spring Egg Hunt went extremely well with over 3000 people in attendance. She also noted that the OASIS Groundbreaking was well attended. She stated that hazmat remediation would have to be completed before the demolition can begin. Director Harmon stated that because his staff cleans the pits at the beach that sometimes have smoldering trash and caused a small fire in a 20 ton garbage truck at the transfer station at the City Yard. He stated that Item 5 — Reforestation Request would be pulled from the agenda tonight and would return at a future meeting. Ne war"'oued rrN 4Ners asrlrParry Nr Iq OPEN FIREI. rrs aNaaN BIIRBEOUE3 OR COOKING No oN eewcN No Discussion ensued regarding the need for enforcement of bbq's and the possibility of requesting additional hours for Park Patrol to provide support at the beach. Commission appointed the PBR Budget Sub - Committee to meet with staff to discuss solutions and their costs and to report back with a recommendation to the Commission at the meeting in May. Director Detweiler introduced new Commissioner Tom Anderson. Commissioner Anderson stated that he has lived in Newport Beach for over 22 years has a wife and two daughters. He noted that he has served on the Aviation, General Plan Update and the Centennial Committee. He went on to say that he is a youth sports advocate. DIRECTOR COMMENTS Director Detweiler stated that the Spring Egg Hunt went extremely well with over 3000 people in attendance. She also noted that the OASIS Groundbreaking was well attended. She stated that hazmat remediation would have to be completed before the demolition can begin. Director Harmon stated that because his staff cleans the pits at the beach that sometimes have smoldering trash and caused a small fire in a 20 ton garbage truck at the transfer station at the City Yard. He stated that Item 5 — Reforestation Request would be pulled from the agenda tonight and would return at a future meeting. Parks, Beaches & Recreation Conuniscion Regular Meeting April 7, 2009 — 7Pm Page 3 PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of theMarch 3, 2009. Receive /file March 3, 2009 minutes. 2. Parks Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation £t Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Ruzicka to accept items 1 -3 of the consent calendar. Motion carried by acclamation. OLD /NEW BUSINESS 4. Castaways Park Flagpole. Director Harmon reported that a letter had been mailed to all residents within 600 feet from the park border to approximately 28 homes. He stated that he had received one response which was very supportive. Chair Marston opened the public discussion. Brett Williamson stated that his home would be the closest one to the flag. He noted that he had 3 concerns: 1. That people would congregate at the flag between 11 pm and tam -he said even without the light there are people and with the light it would become more acute. 2. That the light would be a nuisance and would become an irritant within his household. 3. That the light would detract from the view. He noted that the statue is very prominent and does not need a flag with a light. Chair Marston closed the Dublic discussion. Director Harmon stated that the wattage of the bulb should not project at homes and has a very subtle light. Commissioner Brown stated that if this becomes an issue once it is installed then they should contact the Commission again. Motion by Commissioner Garrett to direct staff to begin discussion with donors regarding possible funding, once a donor has been identified that the flagpole and light should be installed. Motion carried by acclamation. 5. Reforestation Reauest. Director Harmon stated that this item had been removed. 6. Reforestation Request. Director Harmon stated that at the December Commission meeting that Broadmoor Hills Community Association had requested the reforestation of 12 trees but had neglected to include this ficus tree at 2706 Lighthouse Lane. However staff does not support this opinion and therefore has submitted this tree as a separate reforestation request. Discussion ensued regarding the health of the trees. Parks, Beaches & Recreation Commission _ Reg lar Meeting April 7, 2009 — 711m Page 4 Chair Marston opened the public discussion Jan Vandersloot stated that he agrees that this request probably meets the requirements of the G -1 Policy but it seems that here is a perfectly healthy tree and not causing any problems and that the only reason for removing is that it is the wrong tree in the wrong location. He went on to say that he believes that with reasoning like that could be applicable to almost any tree in the City if someone does not want the tree. He stated that the Commission will approve the removal of this only because it is connected to the already larger approved reforestation. He stated that the criteria for reforestation is too loose and urged the Commission to review the policy. Chair Marston closed the public discussion Director Harmon stated that the Commission has already approved the reforestation and that this should be approved as well. Commissioner Lugar asked why this request even comes before the Commission if it is already approved before the Commission reviews it. Commissioner Brown stated that it is the responsibility of the Commission to confirm that the requirements are met. Motion by Commissioner Brown to approve the reforestation of one ficus tree at 2706 Lighthouse Lane. Motion carried by the following vote: Ayes: Anderson, Brown, Garrett, Hamilton, Marston Abstain: Lugar, Ruzicka 7. Appeal for Tree Removal denied at 501 Y2 Narcissus Avenue. Director Harmon stated that staff had denied this request and that the owner is requesting an appeal before the Commission. He stated that staff had inspected the Cajeput tree and that it did not meet the criteria for removal in accordance with the G -1 Policy. He went on to say that the policy requires, "a repeated history of damaging public or private sewers" and is "dead, diseased, dying or hazardous and presents a liability to the City," in order for a City tree to be eligible for removal. These findings by arborists John Conway, Dan Sereno and Kevin Pekar were forwarded to the City Manager who concurred in the determination. Chair Marston opened the public discussion Barbara Edwards stated that she has been having trouble with this tree and has been sending letters requesting removal since 1997 and before. She stated that the City has no records before 1997. She stated that she has had damage since 1998. Last year she had her plumber video tape the sewer lateral to find the cause. Director Harmon stated that Urban Forester John Conway believes that the video show that the root problem is not from this particular tree but from another one farther away from this location. Jan Vandersloot urged that the Commission reaffirm the denial of the removal of the tree. He stated that it clearly does not meet the requirements to remove and that the tree should remain as it is. Chair Marston closed the public discussion Motion by Commissioner Ruzicka to deny the appeal for removal of one City Cajeput parkway street tree at 501'/2 Narcissus Avenue. Motion carried by acclamation. Parks, Beaches & Recreation Comnussion Regular Meeting April 7, 2009 — 7pm Page 5 COMMITTEE REPORTS - Parks - Commissioner Brown stated that he and Commissioners Marston & Lugar had toured the site for the future City Hall and Park. He stated that the Committee had addressed the following concerns: • That there did not seem to be enough acreage for a dog park • Lack of parking at the upper parcel of land • Keeping the dog park clean and maintained • That the lawn area be inviting and consistent with the design parameters. RSS - Commissioner Brown stated that the residents and volleyball players at China Cove have come to a consensus regarding hours and that it is in the hands of the players to submit an application for placement of the court. AD- Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to Report. 41 deet- Commissioner Garrett stated that staff had provided a presentation on the budget for the Recreation £t Senior Services Department and that they would present it to the entire Commission next month. Other — Marina Park - Superintendent Levin stated that the EIR is currently in progress. FUTURE AGENDA ITEMS • Park Patrol Hours - Budget 8 Ordinance Change • FY 2009/10 Recreation & senior Services Budget Presentation ADJOURNED - 9:25pm Submitted by: Teri Craig, Admin Ass' nt Recreation & Senior Servif Deparlltl Minimal program and service reductions Savings /Reduc iam: OASIS Manoname & Operation Budge: Sunday Fur0ay Special Evenl Minor Nis in program budgets Department Successes in FY 2008/09 iw .9r..19.r�.Py� r eM tinier• �.Y{ .wunwl. rtleapw.N4 m, r..rw.r M. �.n.v.M1r eN.�ITM1 �! M..ImIM WI.NNLnniw M9tl 9.1.1 G.uv. (ump /M Mw rtwoON nI1Fn lnwwunllr YnulFl.nin P.rX�ApWN In IFe.m. W1tlm.eo.GlnNlm o1 feultl Prd rvaK YrnlnR SMI.n >re 2009. Pua�4dr In IM Rewigmenl N1mn.M1U.fbn Rerumml. Io. Smmel tll(nmlR rml P.IM. P. m.Y.l de elw. Oder a1M CNYM.MMrM�MY...W Wtl.Y.p�r[ Department Budget Overview Bntl"aNUJOS 3.771J19 MnWeu.un6 UPnralb. 3.299A.35 1':rli.al UtlM. S.t,A 0a Inlall99N.eYrrs - GT.l2.f ±I1 1w m FV 2009/10 Department Goals 1pbv�YMeY.Mm,Y.N wr.NIJ W Y...IY4Y.Y4Mw1.1�.. IY..A... YI.I.r.M1.l•wlmilr.. NWM1i M1wwnw. r.rll.r ..nN..lr.rm ... .. vin..- 1�iyr.l.rl.rr�.l u. sm1N�.M1.....x O. s�...luFP.r�r.fi1N1Y..r1' l.rlx.n/wYV..1rY.r.IRrI..W tmlr.�.rr..rm. Yx. wm.. Ww...N11Yi.V.W.r1.FIw.�Y1V• r.Wmgr mnbrrrr.r.r ..Nm1rYt•.wrr•..1N.lrw. r..tlrr..lw. .ni..�me�11r.1r1M4�.rr1.Gr.. What's New for FY 2009/10 a.M.NNOF y.Wk nw.ln (crcl r Le11 rierN.Pe. F.11 9eeR rwnr.ln - ura.. Ym�lPm.�Nr rr.r...rteeerN.r: Ir.wer.lwl F.r.w Y.w lm.N..� VT M1.T1.�1 C.unl Ynl Parks, Beaches & Recreation Gnmmission Regular Meeting May 5, 2009 — 7Pm Page 2 DIRECTOR COMMENTS Director Harmon stated funding had been procured for the Castaways Flagpole and lighting and that installation would be completed before Memorial Day. He stated that staff would be pulling item #7 - Special Tree Removal Request in order for additional information and would be return at a future meeting. PUBLIC COMMENTS None CONSENT CALENDAR 1. Minutes of the April 7, 2009. Receive /file April 7, 2009 minutes. 2. Parks & Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Brown to accept items 1 -3 of the consent calendar. Motion carried by acclamation. OLD /NEW BUSINESS 4. Bench Donation Request. Director Harmon reported that a request had been made to replace a bench around the playground area at Cliff Drive Park by Karen Harrington. He stated that staff recommends approval of the request. Chair Marston opened the public discussion; hearing none, the public discussion was closed. Parks, Beaches & Recreation Commission Regular Meeting May 5, 2009 — 7Pm Page 3 Motion by Commissioner Brown to accept the replacement bench donation from Karen Harrington. Motion carried by acclamation. 5. Recommendation to City Council for Additional Park Patrol Part-Time Staff Person. Superintendent Levin stated that staff had met with the Budget Committee, Recreation Police Department and Parking Control staff to discuss the possibility of additional part-time Park Patrol hours to help distribute the Information Regulation Cards and assist with compliance of beach goers on weekends and during the summer at CdM State Beach. He reiterated that the main responsibility of the Park Patrol is to educate the public by distributing these cards and assist the Police in the future by making visitors more knowledgeable about the rules of the beach. He did note that if this was approved by City Council that the earliest that staff could be hired and trained would be August or early September. As part of the Budget Committee, Commissioners Brown and Lugar expressed their support of an additional 30 hours per week for Park Patrol to assist the CdM State Beach issues and year -round issues at all City parks. Discussion ensued regarding what could be burned in the fire pits and tents on the beach. Director Harmon stated that his staff had been reviewing other cities policies regarding the fire pits and he believes that the City Council will be supportive of a policy after some staff work has been completed. Superintendent Levin stated that changes to shade structure regulations would involve amending the City Code. Commissioner Hamilton noted her support and appreciation for the Budget Committee's work as well as staff on this issue. She noted that she as well as her neighbors are very appreciative of this Committee's work and looked forward to seeing the results of this action. Chair Marston opened the public discussion; hearine none, the public discussion was closed. Motion by Commissioner Ruzicka to forward to the City Council for their consideration and appropriation of funds for FY 2009/10 for an additional part-time Park Patrol staff person and to direct staff to forward a budget request to City Council on behalf of the PBBtR Commission. Motion carried by acclamation. 6. Reforestation Request. Director Harmon stated staff had received a request for reforestation from the Bourke residence at 2205 Channel Road. He stated that they met the requirements of the G -1 Policy stating that property owners not residing within a legally established HOA may submit individual requests with a petition of 60% of property owners within the area defined for reforestation which in this case included 41 properties of which 24 were obtained. He noted that the property owner has agreed to assume the full cost of the removal and the replacement of the tree. Chair Marston opened the public discussion. Brigid Bourke thanked the staff for their help and urged the Commission to support their request as this Cottonwood tree has caused private damage. Jan Vandersloot stated that he believes that the homeowner has met the requirements of the G -1 but that staff should allow some time to see if the root barriers would work and urged the Commission not to aoorove the removal at this time. Director Harmon stated that staff believes that the sidewalk will need to be repaired again soon because of the size of the tree in the small growth area. Parks, Beaches & Recreation Commission Regular Meeting May 5. zoo9 — 7Pm Page 4 Chair Marston closed the public discussion. Motion by Commissioner Ruzicka to approve the reforestation of one Cottonwood tree at 2205 Channel Road. Motion carried by acclamation. 7. Special Tree Removal - Removed by staff 8. Appeal of Tree Removal Denied at 400 Heliotrope. Director Harmon stated that staff had denied the request for removal of a Torrey Pine at 400 Heliotrope based on the fad that staff was able to move the curb to accommodate the tree and that the tree does not meet the requirements of the G -1 Policy for removal based on a repeated history of damaging public or private sewers and is dead, diseased or hazardous and presents a liability to the City. He stated that the denial of the request concurred by the Risk Manager and the City Manager. Director Harmon stated that staff is aware that the tree dies drop sap and is sympathetic to that the tree cannot be removed based on that alone. He stated that the homeowner is appealing the denial. He noted that clearly the tree does not lean and that is why they were able to move the curb to satisfy the roots of the tree. Chair Marston opened the public discussion Don Sneddon stated that he has been trying to have that tree removed since 1978. He stated that there is such a sap problem that no cars can park underneath it and that they have even placed a warning sign on the tree. He stated that he has his neighbors have signed his request remove also. Matt Colburn stated that this tree is a nuisance and is cracking the sidewalk towards the house. Discussion ensued regarding the sap and the age of the tree. Jan Vandersloot urged that the Commission reaffirm the denial of the removal of the tree. He stated that it does not meet the requirements to remove and that the tree should remain as it is. Commissioner Ruzicka asked staff if there was anything that could mitigate the droppings of sap. Director Harmon stated no. Chair Marston closed the public discussion Motion by Commissioner Brown to deny the appeal for removal of one City Torrey Pint parkway street tree at 400 Heliotrope. Motion carried by acclamation. COMMITTEE REPORTS - Parks - Nothing to report. RSS - Commissioner Brown stated that the residents and volleyball players at China Cove have come to a consensus regarding hours and that staff has received a request for relocation and will be on the June agenda. AD- Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to Report. — Budget- Discussed earlier. Other —Marina Park - Nothing to report. FUTURE AGENDA ITEMS • Fire Ring Policy • China Cove Volleyball Court ADJOURNED - 8:35pm Submitted by: Teri Craig, Admin Aistant CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Regular Meeting June 2, 2009 - 7pm Convened 7:10pm ROLL CALL Present: Marie Marston, Chair Tom Anderson Tim Brown, Vice Chair Kathy Hamilton Phillip Lugar Greg Ruzicka Excused: Bill Garrett Staff: Laura Detweiler, Recreation ti Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst DIRECTORS COMMENTS Director Detweiler stated that the CYC renovation project is nearing completion and turned out beautifully with an expected completion at end of next week in time for summer classes and camps. She went on to say that the OASIS grading project would be completed this week and the staking of the foundation will begin next week with the project moving along on schedule. She noted that the 5k flier was at the dais for all Commissioners. Director Harmon stated Memorial Day was very successful and that the lifeguards estimated that there were between 80,000- 90,000 people there each day at the beach. Maintenance went smoothly at the beaches and hope that it continues throughout the summer. Commissioner Lugar asked about the feedback from the bbq cards being sent out. Director Detweiler stated that the cards were handed out during the weekend and in all honesty there was some frustration on behalf of those that they were given to. She noted that park patrol staff and parking lot staff began to educate the visitors. She noted that many abided by the rules but with the Large number of visitors it becomes very difficult for one individual to enforce the rules. She stated that this will take some time to educate the public and get compliance. Commissioner Hamilton stated that the cards came out very nice. Vice Chair Brown thanked Director Harmon for his help with the light at 1 /1 Marine Memorial at Castaways Park. Director Harmon stated that while installing the light many people that live right around there say that they can see the flag lit and that it looks wonderful. Commissioner Hamilton stated that it looks majestic. P"ksi, Bcaches & Becneation Commission R. g .lar Meeting MaY 5, 2009 — 7Pm Page 2 PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the May 5, 2009 regular meeting. Receive /file May 5, 2009 minutes 2. Park Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation it Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. OLD /NEW BUSINESS 4. Request to Relocate China Cove Volleyball Court. Superintendent Levin stated that staff had received a request from volleyball player Steve Vrebolavich to relocate the volleyball court at Chine Cove. He went on to remind the Commission that at the February 3, 2009 Commission meeting a discussion was held regarding the request from homeowner Harold Parker to remove the volleyball court at China Cove and a request from David Beauchamp to relocate the court. The Commission acted by creating an Ad Hoc Committee comprised of Commissioners Brown and Lugar to meet with volleyball representatives, staff and China Cove residents David Beauchamp and Harold Parker to see if a compromise could be reached. The Ad Hoc Committee met on February 11, March 12 and March 31 at China Cove. The result of the meetings was to relocate the court as shown. Superintendent Levin stated that the request to the Commission is to consider approval of the request from Steve Vrebalovich to relocate the volleyball court; and amend the China Cove Volleyball Rules hours of prohibited use from 12 noon - 4pm to 11am - 3pm. Additionally direct staff to complete a development application to the Coastal Commission for their approval for installation of the volleyball court at China Cove. Parks, Beaches & Recreation Conmussion Regular Meeting June 2, 2009 — 7Pm Page 3 Commissioner Brown stated that beyond the playing rules, other issues were discussed including lack of enforcement of the court rules which included daily removal of the net. He stated that this had not been taking place and that the volleyball players are now aware of and will ensure daily removal. Superintendent Levin stated that the rules established in 1988 were not posted nor was there anyone to enforce the rules and therefore no one was aware of them. The Park Patrol program now exists and so the plan would be to post and enforce the rules. Commissioner Brown went on to say that issues like parking will now be addressed as staff will request Parking Control to patrol the area more often. Conduct issues were discussed with the volleyball players who have agreed they will address them with other players. He stated that the residents will be notified of the Park Patrol phone numbers and that if these rules are violated that they should call and that a record would be kept for the Commission to review if issues persist. Superintendent Levin stated that if the Commission would like a report back in six months after court is in place that it should become part of the motion. Commissioner Lugar asked if the request to the Coastal Commission had been submitted. Director Detweiler stated that staff has spoken with the Coastal Commission and they asked that when the Parks, Beaches 8: Recreation Commission as a body make a decision that the application be filed. She went on to say that once direction has been given the application will be forwarded and that it could take anywhere from 3 to 6 months to be processed. Commissioner Garrett asked while this decision is being made is play going on? Director Detweiler stated that currently, no court exists. Vice Chair Brown opened the public discussion Director Detweiler stated that any correspondence emails, or information from phone calls received were forwarded to the PBEtR Commission and copies are on the dais. Warren James stated that he lives about 150 feet away from where the court was originally. He went on to say how often he was startled from the shouting that goes on with the court. He understands that at prior meetings the Commission was concerned because of the lack of attendance from homeowners but noted that he was here tonight along with his neighbors. He stated that many people that use the beach are from Irvine, Costa Mesa and Santa Ana and were not part of the public notice and unable to express their concern about getting hit from a volleyball. Mr. James stated that what it boils down to is the aggressive volleyball and that these balls are 6/ 10 of a pound and when served can travel at a speed of up to 75 mph and even faster with a spike. He stated that he would not want to be hit on the head from that. Having a volleyball court on the tiny beach where a lot of kids are is wrong and why take up 40% of a valuable resource to allocate to a group of 4 players occupying a big part of the beach is just ludicrous. Mr. James stated that his hope is that the Commission eliminates the court and if the court remains please include a rule that the lines be removed daily. Julia Gold stated that she received her notice of further discussion on the China Cove volleyball court and that it was not a notice of an approval of a new plan but merely a discussion. She went on to say that as a 40 year resident and over 70 years old, she is deeply involved in the environment of the Cove. She noted that the suggested relocation will totally impede free access to the beach and will constitute a barrier. She went on to say as a disabled senior resident the suggested relocation is unacceptable and it violates accessibility requirements. This beach is too small to accommodate both the volleyball court and unimpeded use of the beach and there are ample courts and parking at other locations of which there is no parking at China Cove. Ms. Gold stated that this small public beach should not be a private club for a few and noted that she is in complete agreement with staff's original report of February 3 that the location and parking is unacceptable. She stated that the violence from the volleyball play is not safe for families. She stated that this new location is appalling and there is no access to the beach from the side of cove and violates the law regarding barriers for ADA. She stated again that this new location violates every environmental policy that makes Newport Beach a lovely place to live. Parks, Beaches & Recreation Commission Reg Im Meeting June 2, 2009 — 7pm Page 4 Karen James stated that she had written a letter that the Commission received. Curtis Elmore stated that he frequents the beach almost every day and has played there since the 70's and has a son that has been playing for many years. He stated that the court has a tradition and does not understand the severity of the game that these people are talking about. He stated that there are typically 8.10 players that bring their families and friends; so about 30 people are there. He stated that last Memorial Day weekend he noted that he had visited the beach everyday between 1:30 and 3:30pm and did a census. On Saturday, a sunny day with a temperature of 73 degrees, good visibility and 13 people were on the beach at the water's edge. He stated on Sunday there were 21 people on the beach and on Monday there were 32. He went on to say that never once did he see anybody using or sitting the in the area of the proposed court or the old Location. He stated that there is plenty of room for everyone to use the beach and believes it is an asset to the community and should be reinstalled. Steve Vrbolavich stated that he filed the request to relocate the court and the players have tried to make every allowance for the residents with this compromise. He stated that some of the comments mentioned tonight actually allow for more access to the beach and that there is no possible way that a person would not be able to go down Cove Lane and access the beach. He stated that one of the issues agreed upon was that volleyball players would no longer drive their cars down Cove Lane to drop their stuff off and that they would go around and drop it off in another location and then everyone would park their car at the top. This was one of Harold James' issues. He clarified that when the net goes up and goes down the lines would be done at the same time. He also noted that there was concern about the noise and stated that the City went down there to measure the noise level and the results were that the noise was far under the City noise ordinance levels. He urged the Commission to approve the relocation of the court. Art Kish stated that he believes that everyone should be able to get along and share the resources there at the beach. He stated that he has never witnessed a conflict or problem regarding displacing the people wanting to use the beach. He stated that he wishes he could hit a ball as hard as 75 mph and has never seen the ball hit anyone at the beach. He stated that there are residents that support the court. He went on to say that the volleyball players will respect the rules and urged the Commission to approve the relocation of the court. Frank Ekert stated that he lives at China Cove and noted that he is not a volleyball player but one of the reasons for moving there was the spirit of the players and it has been sad to see it so quiet since the court has been removed. He noted that the beach is quiet and would be interesting to see a time lapse camera to see the actual use of the beach. He urged that the court be restored. Gina Mess stated that volleyball is a great community sport and that the people that use it are families and that they are trying to coexist with the residents. She stated that the noise or lack of bathroom facilities is not merely a volleyball issue. David Ronenberg stated that he opposes the volleyball court but should the Commission decide to restore the court he asked that the Commission reference Resolution 88 -14 that states that volleyball courts will not be within 50 feet of a private property or sidewalk and even though the new location is 10 feet better then it was, that his house is most effected and that it would be 25 feet from his property. Dave Beecham stated that the residents would not be here tonight if since 1988 the rules had been followed and noted that he is also guilty of infractions. He stated that for 20 years there was no enforcement and no compliance. He stated that he is skeptical of enforcement in the future. He stated that he is looking to the Commission for assurances that a zero tolerance be included in the rules and asked that play be cutoff at 5pm. Commissioner Lugar asked about the problem of the lack of bathroom facilities. Mr. Beecham stated that the beach does suffer because of the lack of facilities and that it is not just volleyball players. Steve Roniger stated that a majority of people that use the beach are residents and that they themselves are guilty of public urination and illegal parking. Parks, Beaches & Recreation Connnission R gular Meetlng June 2, 2009 - 7pm Page 5 Superintendent Levin stated that there is Park Patrol and that they will be overseeing the rules. He also noted that the rules were not posted in the past. Vice Chair Brown closed the public discussion Vice Chair Brown stated that should the Coastal Commission approve the volleyball court that there would be a 6 month trial period and that staff would return to the PBFtR Commission for an update. Commissioner Garrett stated that he believes the beach is too small for a volleyball court and has concerns that the Park Patrol would be able to enforce the rules. Vice Chair Brown stated that there is enforcement available and should problems occur that they can call the Park Patrol. Motion by Commissioner Ruzicka to approve the request from Steve Vrebalovich to relocate the China Cove volleyball court; amend the China Cove Volleyball Rules hours of prohibited use from 12 noon - 4pm to 1 lam - 3pm; to direct staff to complete a development application to the Coastal Commission for their approval for installation of the volleyball court at China Cove and if approved by the Coastal Commission that staff return 6 months after the installation of the court and to provide a status report. Motion carried by the following vote: Ayes: Anderson, Brown, Lugar, Ruzicka Noes: Garrett Abstain: Hamilton Absent: Marston Vice Chair Brown stated that unless there was an objection that the Commission would consider the three Bench Donations together. 5. Bench Donation. Consider bench request of Jeanne Marcucci at Ensign View Park 6. Bench Donation. Consider bench donation request of Phil Rowe at Ensign View Park 7. Bench Donation. Consider bench donation request of Michael Ryan at Street End of Summit Street. Motion by Commissioner Ruzicka to approve: • Bench donation of Jeanne Marcucci for Ensign View Park • Bench donation of Phil Rowe for Ensign View Park • Bench donation of Michael Ryan for the Street End of Summit Street Motion carried by acclamation. COMMITTEE REPORTS - Parks - Director Detweiler stated that the Park Development Committee would meet again in the fall. RSS -- Commissioner Hamilton reminded everyone about the CdM 5k. AD- Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to Report. —Budget- Director Detweiler reminded the Commission that the funding for additional part-time hours for Park Patrol would be discussed at the June 9, 2009 City Council meeting. Other —Marina Park - Nothing to report. FUTURE AGENDA ITEMS • Fire Ring Polity ADJOURNED - 8:35pm Submitted by:� Teri Craig, Admin Assistant CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting August 4, 2009 - 7pm Convened 7:10pm ROLL CALL Present: Marie Marston, Chair Tom Anderson Tim Brown Kathy Hamilton Bill Garrett Phillip Lugar Greg Ruzicka Staff: Laura Detweiler, Recreation £t Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst COMMUNITY SERVICE AWARD PRESENTATION TO ERIC PAULSEN Superintendent Levin gave a brief overview of Eric Paulsen's accomplishments. Chair Marston presented the Community Service Award to Eric Paulsen for his work with Newport Beach Little, AYSO,CdM Water Polo and for his work on the addition of 4 scoreboards at Bonita Canyon Sports Park. SYNTHETIC TURF PRESENTATION Superintendent Levin introduced Jim Perryman from CMX who provided a PowerPoint presentation to the Commission. Commissioner Garrett asked questions regarding the heat of the turf. Mr. Perryman stated that the turf can be anywhere between 20 -30 degrees hotter at the surface level but does not rise beyond two to three inches. He stated that there are ways to keep the turf cooler such as watering it down between games. Discussion ensued regarding the cost analysis, life cycle and warranty. Mr. Perryman stated that they had done a cost analysis of all parks and came up with a list that has been provided. He noted the analysis is over a period of 24 years with an average life span of the synthetic turf lasting 8 years. He stated that with natural grass fields must be closed an average of 6 -8 weeks twice a year and that by having synthetic turf would enable the use on a year round basis. Commissioner Brown stated that the Riverside Community College had installed synthetic turf and that heat did not seem to be an issue except during one or two months during the summer. Director Detweiler stated that the staff's perspective is that the turf would provide more play time. She also noted that there is no budget appropriated for this project except for the study and that staff would be presenting their findings to Council in September. Discussion ensued regarding safety, cost and environmental benefits. Parks, Beaches & Recreation Commission August 4, 2009 Paee 2 ELECTION OF OFFICERS Chair Marston opened the nominations for Chair for FY 2009/10. Motion by Commissioner Lugar to nominate Commissioner Brown as Chair. Motion by Chair Marston to nominate Commissioner Ruzicka as Chair. Hearing no other nominations, Chair Marston closed the nominations for Chair. Motion to nominate Commissioner Brown was carried by the following votes: Ayes: Anderson, Brown, Hamilton, Lugar Since this vote constituted a majority vote, Commissioner Brown was elected Chair. Chair Marston opened the nominations for Vice Chair for FY 2009/10. Motion by Commissioner Lugar to nominate Commissioner Garrett as Vice Chair. Hearing no other nominations, Chair Marston closed the nominations for Chair Motion carried by unanimous vote. Commissioner Ruzicka left at 7:58om Director Detweiler highlighted the Camp Friendship program and partnerships with Newport-Mesa Unified School District which provided training for the recreation leaders in working with children with Autism while providing some recreational programming in exchange. She noted that swim lessons were up 11% from last year and that the program was extremely successful. Director Detweiler stated that the CYC renovation was completed one day before it opened for summer camp and commented that the facility is providing a great programming venue. She thanks Commissioners Hamilton and Brown for their support at the CdM 5k in June and Commissioners Anderson, Hamilton and Marston at the Independence Day parade. She also noted that these two events could not happen without Director Harmon and his crew and thanked him for their work. She stated that the Coastal Peak Park dedication would be September 1 at 5pm. Director Harmon stated that June was quiet but that July came with a roar and left with a roar. He stated that they had a very successful 4th of July weekend and that it was not as bad as expected. He stated that the crew had accumulated over over the weekend about 477 hours of overtime keeping the City clean just for those two days. He noted that 15 crew members were at CdM State Beach early on July 5 and picked up 12 tons of trash from the beach, parking lot and small parks in about three hours. Commissioner Hamilton thanked him and his staff for their work. He stated that his crew then worked at the beach during the largest tide surge that anyone has seen in over 25 years. He stated that he saw a wave go over a 12 foot high back hoe in the parking lot. He stated that the water went thru the parking lot and over to the bay. He stated that there was some minor pier damage and that his crew was incredible to watch. CITY COUNCIL ACTION Director Detweiler stated that the City Council approved the budget which included additional hours for the Park Patrol program and that staff is in the process of reviewing applications and hope to have someone on board by September. PUBLIC COMMENTS None. Parks, Beaches Et Recreation Commission August 4, 2009 Page 3 CONSENT CALENDAR 1. Minutes of the June 2, 2009 regular meeting. Commissioner Marston asked that the minutes reflect that she was absent and that Commissioner Garrett was present at the June 2, 2009 meeting. 2. Park It Operations Division Activity Report. Recommendation: Receivel file monthly Activity Report for activities and upcoming projects. 3. Recreation 8 Senior Services Activity Report. Recommendation: Receivel file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Lugar to amend item 1 as stated and approve items 2 and 3. Motion carried by acclamation. 4. Bench Donation. Director Harmon stated that at the January 6, 2009 meeting that the Commission had approved the donation of 12 additional wood benches along the Marine Avenue corridor on Balboa Island but leaving two sites vacant. Mr. Stewart was able to secure funding for the final two locations at 306 and 323 Marine Avenue. He recommended approval of these last two donations. He also asked that the minutes reflected the General Services Department's gratitude to Mr. Stewart for his work, tenacity and fundraising for the 14 benches on Balboa Island. Motion by Commissioner Lugar to approve the donation of two benches at 306 and 323 Marine Avenue on Balboa Island. Motion carried by acclamation. OLD /NEW BUSINESS 5. Newport -Mesa Soccer Club (NMSC) Request for Temporary Lights at BCSP field #5. Superintendent Levin stated that NMSC is requesting placement of two portable lights run by a generator on BCSP for use during the fall /spring seasons from October 1s` to November 14th, 2009 and January 11`h - February 27`h, 2010 from dusk to 7:45pm, Monday - Friday. NMSC would be responsible all costs associated with securing the lights. The lights will be locked_ together during non -use hours and stored near the fences and away from the main play area in a location acceptable to the Recreation and Parks Divisions. The lights will only be turned on by authorized users with a key. The lights would be placed on the eastern and western ends of the field to avoid shining into residential areas. This proposal is consistent with the previous year's requests approved by the PBBR Commission. Commissioner Anderson recused himself and left the dais. Chair Brown opened the public discussion: hearing none the public discussion was closed. Commissioner Garrett stated that the NMSC have been good stewards and that the Commission has not received any complaints. Chair Brown asked if this item was noticed to the public. Superintendent Levin stated that all homes were noticed within 500 feet of the entire park and no public comment was received. Motion by Commissioner Garrett to approve the request by NMSC to place two portable lights run by a generator on BCSP field #5 for use durina� the fall /spring seasons from October is` to November 14th, 2009 and January 11`h - February 27` , 2010 from dusk to 7:45pm, Monday - Friday. Motion carried by the following vote: Ayes: Brown, Garrett, Hamilton, Lugar, Marston Absent: Ruzicka Recuse: Anderson £t 7. Special Tree Removal. Director Harmon stated that staff is requesting the removal of a City Eucalyptus tree that is adjacent to 546 El Modena Avenue and 547 Riverside Drive. He noted that the Parks, Beaches Et Recreation Commission August 4, 2009 trees are listed as Special City Trees. He noted that after inspection by the City's Urban Forester and another staff certified arobrist confirmed that the tree at 546 El Modena was infested with tree conks that are present inside the whole seam area of both co- doninat stems and that the tree had developed decay in the lower trunk and that the tree at 547 Riverside is severly decayed. The aroborist report is that these trees have been deemed as posing an immediate danger but are not creating a potential Liability. On June 20 staff hired a a 3' party arborist who confirmed the findings of the City Urban Forester. He noted that because because these trees are "Special Trees" that they would be replaced with a 36" box tree of the same species. Director Harmon also noted that the City Risk Manager and the City Manager also agree that they should be removed. Commissioner Hamilton stated that it appears that other trees on that street are suffering as well. Discussion ensued. Chair Brown opened the Dublic discussion. Jan Vandersloot complemented staff on their consideration of the special tree. He noted that the report did not mention possible measures that could be done or had been done to save the tree and that they should also become part of the staff report. He did note that he basically agrees that the tree should be removed as long as it is the same species of tree. Chair Brown closed the public discussion. Motion by Commissioner Hamilton to approve the replacement of the Eucalyptus trees adjacent to 546 El Modena Avenue and 547 Riverside Drive. Motion carried by acclamation. Beach Fire Rine Policy. Director Harmon recommended that the Commission review the following recommendation that will be forwarded to City Council for their review and approval. He noted that this policy will better address issues such as location of beach fires, acceptable materials for burning and the responsibility for extinguishing the fires. He stated that once these policies have been approved enforcement would be easier. E+isrirg N.Pl Beach Policy sxFm 3ara2 +&+xn. fI Raj uln ioy aaeo arx „any o.a...w x...o =p',,.c.�.�noc� xem wxxe q. mla reryx k¢, _ ..r In Gry and c y xlgci cmo-ry w,��.an�u�R:n nrrr m_;onn�smGa Pvoposed Newport Beach Policy O. ce rbp .rzWa. nary v.1.1 pr Y.am p!cy¢rconlei p C Iy er�S _ CVSUyIs nee plauAy�vs.w.. MI_ I:np xuh Rc_ a, pt�mm9m_ Iltrca:m dNP'^+.- 'aElret'enw.n[e5 arsemrn< -x�9v i.� +f lm.e emnprtmslalbJ.�1 Fi ra e.e mN.M.cr .! w. x n.nrz e e a .c � t,.M:e.vue� Ire i6e l�:se CCI051ern.Dab:n:e. 1:' .✓IR6 Een:e epecaipYY F.hnc III Mnleera's a Fvesmay tt- WV't:c ynnlY li!anWyr ex:y cMema'i. oetnwMd, o� perC!�ccs Arty WdtLrS enalu pi, mxtlp imruett -n9uT_ xas! a.w za F r,< veOFilr O'I O�•PL�tyS IS SIIl 1 F,-I it FFF1 0 Fire V e,, sSnail i:ry cxuzdaFa:gnis ": vell])xhls grove yo tiyo Mai Ihi:Optx %� o11M:4v mnf.M1 nt+coa m..'N bF wMIIY conaR� u+lf.m!I:e neNeelgttol mil „o- .,,,n,�, IV F'Ill F e. mcF,, F, 1V xam.,F, roEwmer:e:e: ,>. rwmn,,. : mmwe. rwF . ol!enlmanre Chair Brown opened the public discussion; hearing none the public discussion was closed. Parks, Beaches & Recreation Commission August 4, 2009 Page 5 Discussion ensued regarding fines to the public. Motion by Commissioner Anderson to approve the policy submitted by General Services and to forward to City Council for their review and approval. Motion carried by acclamation 9. Proposed Allocation of "Home Field" Allocation Procedure to the Youth Sports Commission's Field Allocation and Use Policy. Recreation Manager Cates reviewed the policy with the Commission noting that it had been revised in 2005. She stated that with the approval of this policy that the youth organizations would be guaranteed a home field and would more likely invest funds towards the improvement of home fields knowing they will have ongoing annual use. The Youth Sports Commission members had voted in favor of this policy change and that this a trial period had proved successful. Chair Brown confirmed that this change to the policy was about the designation of home field and not any change to allocations. Manager Cates stated yes. Chair Brown opened the public discussion. Commissioner Anderson recused himself and spoke as a member of the Newport -Mesa Soccer Club. He stated that with this change in policy that the Youth Sports Organizations would put money towards their home field. Eric Paulsen also urged his support of the change to the policy and noted that this would strengthen the community as well in terms of improving the quality of the fields. Chair Brown closed the public discussion. Motion by Commissioner Lugar to approve the changes to the Youth Sports Commission's Field Allocation l3 Use Policy. Motion carried by the following vote: Ayes: Brown, Garrett, Hamilton, Lugar, Marston Absent: Ruzicka Recuse: Anderson Motion carried by acclamation. COMMITTEE REPORTS - Parks - Director Detweiler stated that the Park Development Committee would meet at 6pm before the October Commission meeting. RSS - Chair Brown appointed Commissioner Anderson to take his place on the committee. Nothing to report. AD- Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to Report. — Budget- Nothing to report. Other — Marina Park - Director Detweiler stated the EIR will be re- circulated due to comments on the Draft EIR. Which pushes back the time to submit the project to Coastal Commission. Coastal is taking 6 -9 months to review projects and set them for Commission hearings. Discussions of the timeline have been taking place with the residents. —China Cove - Director Detweiler stated that the volleyball court application to the Coastal Commission has been filed. FUTURE AGENDA ITEMS ADJOURNED - 9:01 pm Submitted by: Teri Craig, Admin A istant CITY OF NEWPORT BEACH Parks, Beaches it Recreation Commission Regular Meeting September 1, 2009 - 7pm Convened 7:10pm ROLL CALL Present: Tim Brown, Chair Kathy Hamilton Phillip Lugar Marie Marston, Greg Ruzicka Absent: Tom Anderson Bill Garrett Staff: Laura Detweiler, Recreation £t Senior Services Director Mark Harmon, General Services Director Teri Craig, Admin Asst DIRECTORS COMMENTS Director Detweiler stated that Coastal Peak Park had been dedicated earlier today with approximately 60 people in attendance. She also noted that the draft EIR for the Civic Center ft Park is now online and the Planning Department will be receiving comments through February 15, 2010. Chair Brown stated that Chief Lewis has mentioned some issues associated with parking up there at the park because of the number of mountain bikers that go down to the Coast and the importance of educating the public to not block the cut de sac and just basic parking issues. Director Detweiler stated that staff had already begun to put some informational cards together for Park Patrol and Police to hand out hikers and bikers regarding shared use of the area and parking guidelines. She noted that there will be public use of the park for organized youth sports, picnic shelter rentals and drop in use so educating the public on parking will be important. She stated that there are about 250 parking spaces which should provide for adequate space for all visitors. Chair Brown asked about the new Park Patrol officer. Director Detweiler that he will begin next week and that Coastal Peak will be one of the many parks that will be on their patrol. Director Harmon noted that the Fire Ring Policy would be going to City Council at a future date. He noted that there was one more big weekend for the summer and then staff will begin planning for next year. Commissioner Ruzicka thanked Director Harmon for the cleaning of the boardwalk although it does begin awful early in the morning. Director Harmon stated that staff begins working at 4:30am at CdM State Beach but had been having trouble getting down to the beach because the entrance road is was blocked with visitors waiting to get onto the beach. He stated that they have had to contact the Police Department to help them with access. CITY COUNCIL ACTION Director Detweiler noted that ordinance change regarding tents and awnings on the beach would be on the September 8 City Council agenda for its first reading. Parks, Beaches Et Recreation Commission September 1, 2009 PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the August 4, 2009 regular meeting. waive reading of subject minutes, approve and order filed. 2. Park Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation $ Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Bench Donation. Approve bench request of Anna Marie Leyenaar to be located at Ensign View park. 5. Bench Donation. Approve bench request of Aaron Brent to be located at Ensign View Pork. Motion by Commissioner Ruzicka to accept items Consent Calendar items 1.5. Motion carried by acclamation. OLD /NEW BUSINESS 5. Reforestation Request. Director Harmon stated that staff had received the reforestation request from the Harbor View Hills South Homeowners Association to remove two City parkway trees at 1417 Keel Drive Et 3901 Park Green Drive and replace each with a 24" box tree. He stated that the request has met all the requirements of G -1 and recommends approval. Chair Brown stated that he appreciates the reporting process of the reforestation/ removal reports and that it makes it much easier for the Commission to read. Chair Brown opened the public discussion Robert Shelton thanked the General Services staff for their help with the process for the reforestation request and urged the Commission to approve their request. Chair Brown closed the public discussion Motion by Commissioner Luear to approve the reforestation request by Harbor View Hills South Homeowners Association to remove /replace trees from 1417 Keel Drive and 3901 Park Green Drive. Motion carried by acclamation. COMMITTEE REPORTS - Parks - Director Detweiler stated that the Park Development Committee would meet on 9/14 at 4pm for an update of the Civic Center 8 Park and again on 10/6/09 for a CIP update at 6pm before the October Commission meeting. RSS - Nothing to report. AD- Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to Report —Budget- Nothing to report. Other —Marina Park - Nothing to report. —China Cove - Director Detweiler stated that the volleyball court application to the Coastal Commission has been submitted and that staff had been asked for additional information which was provided. FUTURE AGENDA ITEMS ADJOURNED - 7:23pm Submitted by: Teri Craig, Admi Assistant CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting October 6, 2009 - 7pm Convened 7:04pm ROLL CALL Present: Tim Brown, Chair Tom Anderson Bill Garrett Kathy Hamilton Phillip Lugar Marie Marston Greg Ruzicka Staff: Laura Detweiler, Recreation 8 Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst DIRECTORS COMMENTS Director Harmon recognized Dr. Vanderslootfor his donation of $5,000 to enhance plantings at Castaways Park. He stated staff had begun this effort this past week and that it was due to his donation and generosity that this was being achieved. He noted that a lot of the blank bare areas would be filled in and noted that Dr. Vandersloot had been great to work with on this project. Commissioner Ruzicka stated that he would like to nominate Mr. Vandersloot for the Community Service Award. Chair Brown noted that this item was later on the agenda. CITY COUNCIL ACTION None. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the September 1, 2009 regular meeting. waive reading of subject minutes, approve and order filed. 2. Park Et Operations Division Activity Report. Receivelfile monthly Activity Report for activities and upcoming projects. 3. Recreation it Senior Services Activity Report. Receivelfile monthly Activity Report for activities and upcoming projects. 4. Item removed by member of the public. 5. Bench Donation. Approve bench request of Susan Richards to be located at Balboa Fire Station. Motion by Commissioner Ruzicka to accept items Consent Calendar items 1 -3 ft 5. Motion carried by acclamation. 4. Bench Donation. Bette Ross expressed her thanks to the General Services staff for their help with the donation of the bench to be located at Buffalo Hills Park. Chair Brown thanked Ms. Ross and noted that the service that she received from the General Services Department was indicative of Director Harmon and staff that emulate him in response to his leadership and again personally congratulated Director Harmon on all the things that he is responsible for on a daily basis to make the Commission's job so much easier. Parks, Beaches Et Recreation Commission October 6, 2009 Paee 2 Director Harmon thanked him and stated that he would pass these comments on to staff. Motion by Commissioner Ruzicka to approve item 4 regarding the bench donation of Bette M. Ross to be located at Buffalo Hills Park. Motion carried by acclamation. COMMITTEE REPORTS - Parks - Chair Brown stated that he had some notes that the Commission should be made aware of with respect to the Park Development Committee and specifically City Hall in the Park. He noted that the final meeting with the Design Team was held September 30 from 6:30 to 9:30pm in the Council Chambers. He stated the Design Team had met initially about 8 months ago with the building and park architects and a lot of work has taken place since that time. Chair Brown went on to say that he took down some notes and that some of the comments made are important for the Commission to know as we move forward and shared the following: The comments on the park seemed generally positive both from the Design Team, the Park Development Committee and the public. One interesting comment that he believed came from the Design Team was the park seemed to lend itself to philanthropic opportunities; he went on to say there were some areas in the park that could designated for naming rights which might pose an interesting dilemma for the Commission as there are restrictions related to this. There was concern on the Design Team as well as the Park Development Committee on the fact that this is a rather large parcel of land when you go from the farthest southern point to the northern point and the lack of restrooms. He stated that a Design Team member brought the issue forward which was answered by the landscape architect who conducted a study in this regard. The conclusion that she drew from the results of the study were that restrooms were located within reasonable limits assuming that the restrooms at the Bus Transit Center at the far north side and the restrooms at the City plaza were available for use. The City Manager noted that this issue has been spoken about several times which was nice to know since he felt like that Park Development Committee had not always been heard. He stated that the biggest thing people were concerned about were where would the restrooms be located, would they be in a secluded area resulting in problems. He stated that he felt that it was a legitimate issue but it was satisfying that there was that type of transparency with respect to the issue. The connecting bridge between the north and south parcels is an integral part of the design with an estimated cost of the bridge alone is $2.9 M. Chair Brown stated that there is concern about the expense but also without that bridge having to cross San Miguel it would be difficult to get from the south to the north parcel. He went on to say that now you begin to look at the expense of the entire project and puts a whole new significance on the importance of the bridge. The dog park issue was addressed again by the Chairs of the Arts Commission and the Board of Library Trustees. So he restated the concerns of the Park Development Committee as well as the Commission regarding the dog park. Primarily that the size of the dog park being as small as it is and how lend to both large and small dogs. He stated that the landscape architect discussed studies related to this had been done and in her opinion that the dog park was not too small. He went on to say that the size of the dogs were not addressed. He stated that he believed it would be a problem later but would see how it goes. He reported that keeping the park natural was brought up by the Design Team as well as the public and everyone was reminded that the initial charge for this park was to make it passive recreation which has been accomplished while keeping as many natural elements as possible. There were some issues with trees because apparently many of the olive trees at the library have a disease and are dying. A specific type of tree that would be planted around the perimeter of the park was discussed and it was fairly clear that the olive trees cannot thrive in that environment and there will be a need for a different tree. Director Harmon stated that the City Manager had requested that the discussion of olive trees be agendized at a City Council Study Session in November before any more olive trees were removed. Chair Brown stated that there is some concern about water as the plan is to use reclaimed water. Water from the nearby wetlands is too salty and therefore a need for alternative ideas on where the reclaimed water comes from. The design palette is primarily for the drier type of plants. He stated that the EIR indicates that 80% of the natural plants will be removed which caused some concern from Mr. Vandersloot and others. He went on to say that he believed the Landscape Architect confirmed that this was the case. He stated that 10 natural species will be removed. There will be no lighting in the park but were assured that with the science of lighting now that the halo effect can be controlled. Parks, Beaches i3 Recreation Commission October 6, 2009 Paee 3 RSS - Nothing to report. 8udaet- Nothing to report AD- Hoc — Community Services Award - Commissioner Ruzicka stated that he would like to nominate Mr. Vandersloot even though we don't always agree with him sometimes he is certainly active and really cares and has donated that money and does not believe that there is anyone more deserving. Commissioner Lugar seconded that comment. Could we nominate him. Superintendent Levin stated that he would send out the paperwork to Commissioner Ruzicka to officially nominate him. Chair Brown stated that he felt it was a good idea and for nothing else then the time he spends here. Commissioner Garrett stated that there are some previous City Council Members that were very opposed to that because of the law suit that Mr. Vandersloot filed against the City a few years ago, He noted that everyone should take that for what it is worth and that most of those council members are gone off the Council but there are some people that have some bad feelings because of the law suit. Commissioner Lugar stated that even with the law suit he was still in favor. —Youth Sports Liaison - Nothing to report —China Cove Volleyball Court - Director Detweiler stated the Coastal Commission had requested additional information last month from staff. Commissioner Hamilton asked what additional information had been provided. She went to clarify that they had requested a list of existing volleyball courts within the city. Other —Marina Park - Nothing to report. Director Detweiler stated that staff had provided and update to the Park Development Committee tonight and that the PowerPoint had been distributed to the Commission as a whole. She noted that the project is slated to be complete in 2013 with construction potentially beginning in 2011. FUTURE AGENDA ITEMS Commissioner Garrett asked Director Harmon to look at the lone telephone pole that looks to be abandoned and asked if there was a way that it could be removed. Director Harmon stated that he would have staff look at it. ADJOURNED - 7:26pm Submitted by: Teri Craig, Admi ssist nt CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting November 3, 2009 — 7Pm Convened T04pm ROLL CALL Present: Tim Brown, Chair Tom Anderson Bill Garrett Kathy Hamilton Phillip Lugar Marie Marston Greg Ruzicka Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst DIRECTORS COMMENTS Director Detweiler stated that the Coastal Commission had contacted staff regarding the China Cove volleyball court and that reported that they had a back log and requested an additional three months to give them time to do a full review. She noted that staff granted the request extending the review period through March 29, 2010. Discussion ensued regarding the application process and Chair Brown stated that he believed it important to point out to the Coastal Commission that the area under review was for sand storage and was not a natural dune. Director Detweiler stated that an issue was brought to the attention of staff last week regarding a gentleman that removed a majority of the vegetation at China Cove. The police responded and filed a vandalism report against the gentlemen. The case is being forwarded to the District Attorney. She went on to say that the Coastal Commission was notified of this incident and that the investigation is ongoing at this time and that the area looks drastically different from when the onsite meetings were held about the possible relocation of the volleyball court. Director Detweiler stated that the Sunset Ridge draft EIR is available for public review and comments are being taken through December 11. She went on to say that the winter Navigator had been mailed and noted that the staff did a terrific job. In October staff hosted an Open House for the remodeled Community Youth Center in CdM with a weeklong of activities and concluded with a Movie in the Park. The natural amphitheatre of the park was used and over 300 people came to watch Madagascar 2. She noted that it was a great way to cap that week and re- introduce the Center to the community. Director Harmon updated the Commission regarding the Ordinance of what types of materials could be burned in the fire rings. He reported that the Council approved the Ordinance unanimously at their last meeting. He noted that a comment had been made at the end of the discussion regarding the possible removal of the fire rings which generated quite a bit of interest from the community. He stated that staff would bring this issue back to the Commission with a report and discussion after the first of the year. Discussion ensued among the Commission regarding the history of the fire pits and the process that would be taken regarding this matter. Director Harmon stated that staff will research and gather information after the first of the year. He went on to say that the issue of retaining the fire pits was not part of what was approved by Council; only the amendment to the Ordinance of what materials can be burned which will provide the support to control and enforce their use. Parks, Beaches fc Recreation Commission November 3, 2009 Page 2 Commissioner Hamilton thanked Director Harmon and staff for their excellent work in writing the Ordinance. Chair Brown seconded that and commented on how long this had been an item of discussion. He expressed his opinion that that the Commission should be involved in any discussion regarding the possible removal of the fire pits. Director Hamilton stated that the process begins with the Commission. CITY COUNCIL ACTION None. PUBLIC COMMEN T S None. CONSENT CALENDAR i. Item pulled by Commissioner Garrett 2. Park & Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Ruzicka to accept items Consent Calendar items 1 -2. Motion carried by acclamation. 1. Minutes of the September 1, 20og regular meeting. Commissioner Garrett asked that his comments during the discussion of the nomination of Dr. Vandersloot for a Community Service Award be added. Director Detweiler read Commissioner Garret's comments as the following into the minutes: Commissioner Garrett stated that there were some previous City Council Members that were very opposed to that because of the law suit that Mr. Vanderslootfiled against the City a few years ago. He noted that everyone should take that far what it is worth and that most of those council members are gone off the Council but there are some people that still have some bad feelings because of the law suit. Motion by Commissioner Ruzicka to revise the October 6, 2009 to add the Commissioner Garretfs comments as stated. Motion carried by acclamation. NEW ITEMS Commissioner Marston asked to be recused from this item and excused herself from the room. 4. Request to Add Second Volleyball Court at Prospect Street — Superintendent Levin provided a staff report based on the application from Tom Higgs to add an additional volleyball court at the Prospect Street location. He went on to say that that staff had met with General Services and Lifeguard staff to discuss the proposed court location. Staff concluded that the court would not create any public safety or maintenance issues for the General Services or Lifeguard staff to conduct their day to day duties. The approximate cost for materials to install a beach volleyball court is $20o. He stated that he had received an email from Darlene Antonini stating her opposition with the placement of the additional volleyball court. Discussion ensued regarding buffer zones; Superintendent Levin stated that this court is situated 174 feet from the nearest resident and that the policy states that it must be 50 feet. Parks, Beaches 8 Recreation Commission November 3, 2009 Pave 3 Chair Brown opened the public discussion. Darlene Antonini stated that she does have some concerns about congestion in the area but would supporting the request. Commissioner Hamilton suggested that the volleyball players be mindful and respectful of the neighbors. Tom Berka stated that he would be mindful and that he lives there and promises to take care of the neighbors and that the use would probably be by families. Chair Brown closed the public discussion. Motion by Commissioner Ruzicka to approve the request to add second volleyball court at Prospect Street and to direct staff to complete an application to the Coastal Commission for their approval to add the additional court. Motion carried the following vote: Ayes: Anderson, Brown, Garrett, Hamilton, Lugar, Ruzicka Recuse: Marston COMMPl't'EE REPORTS — Parks — Nothing to report. RSS — Nothing to report Budget— Nothing to report AD-Hoc — Community Services Award — Superintendent Levin stated that he had received an application from Commissioner Ruzicka nominating Dr. Jan Vandersloot for the award. The two- member sub- committee did not agree and so the issue has been brought forward to the Commission for their consideration. Chair Brown stated that this is not an appointment but an award that the Commission bestows for extraordinary interest or effort from a member of the community. He went on to say that he would like the Commission to discuss this before a vote is taken and reach consensus. Commissioners Ruzicka and Lugar spoke in favor of awarding Dr. Jan Vandersloot the award for his time and efforts at Castaways Park and his work with trees. Commissioner Garrett spoke in opposition of the award due to past history related to Dr. Vandersloot's involvement at Back Bay View Park. He noted that he wanted to make sure that the Commission was aware of the issues that had occurred as a result of his involvement. Commissioners Anderson and Lugar spoke in favor of the award and that Dr. Vandersloot deserved this due of his efforts and commended him for being involved in his community and going the extra mile. Discussion ensued regarding the written criteria of the award. Superintendent Levin stated that one of the criteria is a financial donation and noted that Dr. Vandersloot clearly meets that with his recent donation of $5,000 for Castaways Park. He went on to say that the nominee must be a resident of or work in the City and that you have to be an active volunteer for at least one year. Chair Brown spoke further of the guidelines and the premise behind the award and asked the Commission to consider these thoughts and expressed his hope that the Commission can meet consensus and that a vote will not need to be taken. Parks, Beaches Fx Recreation Commission November 3, 2009 Superintendent Levin stated that the Commissioner has never voted because the sub - committee has approved it and did not need a vote. He went on to say that the procedure should be reviewed because it states that the vote should be taken in closed session. Staff checked with the City Attorney and the Commission cannot legally meet in closed session due to Brown Act violations. Commissioner Ruzicka stated that he was willing to connect his name to the award on behalf of the Commission. Commissioner Garrett stated that he would abstain from the vote. Director Detweiler suggested that the Commission vote on this matter and that a third person be appointed to the Committee so that there is a tie breaking vote. Furthermore the procedure needs to be looked at to fine tune the process and that the Commission agrees with the purpose behind the award. Motion by Commissioner Lugar to give the Community Service Award to Dr. Jan Vandersloot at a future meeting. Ayes: Anderson, Brown, Hamilton, Lugar, Marston, Ruzicka Abstain: Garrett Chair Brown appointed Commissioner Hamilton as the third member of the Community Service Award Committee. —Youth Sports Liaison — Nothing to report —China Cove Volleyball Court — Nothing to report. FUTURE AGENDA UEMS Fire Pits ADJOURNED — 7 :49Pm Submitted b Teri Craig, A sistant CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting December 1, 2009 — 7Pm Convened 7:04Pm ROLL CALL Present: Tim Brown, Chair Bill Garrett Kathy Hamilton Phillip Lugar Marie Marston Greg Ruzicka Absent: Tom Anderson Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, General Services Director Teri Craig, Admin Asst DIRECTORS COMMENTS • Director Detweiler noted on the flyer placed on the dais regarding the CPRS CABRM Workshop scheduled on January 16 and asked the commissioners to inform staff if they were interested in attending. She also reported that the Community Service Award procedure was on the dais as well and noted that a meeting with the Committee would be scheduled to discuss revisions. Director Detweiler also reminded the Commission that Winter Wonderland would be held this weekend at Bonita Creek Park from 10:3oam — npm. • Director Harmon — nothing to report City Council Actions - Director Detweiler reported that the City Council had voted to close City Hall and various outlying city facilities the week between Christmas and New Years beginning at noon on Thursday, December 24 and returning Monday, January 4. Chair Brown asked if the libraries would be closed as well. Director Detweiler stated that they would be closed Director Harmon stated that the General Services Department would be working that week. Director Detweiler stated that the Police and Fire Departments would be operating as well for safety purposes. PUBLIC COMMENTS None. CONSENT CALENDAR n. Minutes of November 3, 2009 regular meeting. Waive reading of subject minutes, approve and order fled. 2. Park & Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Ruzicka to accept items Consent Calendar items 1-3. Motion carried by acclamation. Parks, Beaches 8 Recreation Commission December 1, 2009 Page 2 Commissioner Lugar stated that since G -1 does not give the Commission much leeway on reforestation requests submitted by HOA he asked if it would be proper to list those under the Consent Calendar as long as staff is recommending approval. Discussion ensued regarding private and HOA reforestations. NEW ITEMS Director Harmon stated that if the Commission would like to discuss items 4 and 6 together as they are both HOA reforestation requests and that staff recommends approval of both, they could do so. He reminded the Commission that the applicant must go through their HOA Board and that a public meeting must be held with a formal vote to support the reforestation for it to move forward for approval by the Commission. He stated that there have been a couple of reforestation requests where the resident went to the HOA Board and the reforestation was not supported by the Board. He stated that staff does check and does require notification on letterhead from either the management company or the board regarding the action. Chair Brown stated that a letter from the Harbor View Hills South HOA President was attached in lieu of minutes to the item 6 reforestation request. Discussion ensued regarding the minutes versus letter. Director Harmon stated that the G -i requires minutes and or a letter from the board stating that the board had met at an open public meeting to discuss the reforestation request and what action was taken. 4. Reforestation Request. Consider reforestation request of Roger Tirabassi at 2515 Lighthouse Lane within the Broadmoor Hills HOA. 6. Reforestation Request. Consider reforestation request of Gayle Jensen at 424 Dahlia Avenue within the Harbor View Hills South HOA. Chair Brown opened the public discussion, the public discussion was closed. Motion by Conunissioner Ruzicica to approve reforestation requests for the following: • Roger Tlrabassi at 2515 Lighthouse Lane within the Broadmoor Hills HOA • Ian Harrison at 3827 Park Green Drive & Melinda Gunton at 4000 Topside Lane within the Harbor View Hills South HOA. Motion carried by acclamation. 5. Reforestation Request. Director Harmon stated that this reforestation is different in that the property of Gayle Jensen at 424 Dahlia Avenue is not located in a legal HOA. He noted that the G -1 treats this type of request completely different. He went on to say that the resident is required to notify their neighbors and provides an opportunity for those neighbors to respond at the Commission meeting if they have concerns about the removal of the tree. He stated that the big difference between an HOA and a private reforestation is the noticing as they have to go door to door and get signatures Chair Brown opened the public discussion Charles Jensen thanked staff for their help through the reforestation process. He asked if the City would pay to fix the sidewalk around the tree planted where it has lifted. He also requested that a palm tree be the replacement rather than what was offered by staff as his next door neighbor has that type and would like it to match. Chair Brown closed the public discussion Director Harmon stated that any city property that is damaged would be the city's responsibility to repair; although it has been ground down and does not believe that the sidewalk is a hazard but would Parks, Beaches 8 Recreation Commission December 1, 2009 ask staff to visit the location. He went on to say that regarding the brick repair of personal property in a city parkway and noted that the benchmark that staff uses is if the resident at one time applied for an encroachment permit and the resident was given permission to improve the public parkway. If this were the case, the city would repair it; however if an encroachment permit was not requested then it would not be the city's responsibility to repair it. He noted that he would have staff look into that and would let Mr. Jensen know. Director Harmon stated that there is a designated street tree list and staff is bound to stay within that species on that street. He stated that there are some streets that have more than one designated tree species and will look into that for Mr. Jensen. Discussion ensued regarding possible conditions and repairs for the request Motion by Commissioner Lugar to approve reforestation for Gayle Jensen at 424 Dahlia Avenue. Motion carried by acclamation. COMMIT= REPORTS — Parks — Nothing to report. RSS — Nothing to report. Budget— Nothing to report AD-Ho — Community Services Award — Commissioner Garrett asked if the Community Service Award procedure was a City policy. Director Detweiler stated that it was a Commission procedure. She stated that the committee will work with staff to fine tune the procedure and then bring it back to the commission for review and approval. Discussion ensued regarding criteria, scope and that better language is included into the procedure to maintain integrity of the award. Commissioner Ruzicka asked the Commission their thoughts on presenting the Community Service Award to the Vandersloot Family at the memorial service at Castaways on December 6. Chair Brown stated that he was concerned that the award would lose the impact of coming from the PB &R Commission and that all members might not be able to attend. He noted that he believed it would be better for the family to attend a future meeting to receive the award. Director Detweiler stated that the letter asked Mrs. Vandersloot to contact the office when the family would like to attend a Commission meeting to accept the award. —Youth Sports Liaison — Nothing to report. —China Cove Volleyball Court — Chair Brown stated that a representative from the Coastal Commission was to visit the site today was postponed because of illness. FUTURE AGENDA ITEMS • Commissioner Hamilton asked that staff look into any possible legal exposure to the City as she has observed the public climbing the rocks at Pirates Cove. • Discussion ensued regarding naming of public parks and signage enforcement. • Chair Brown stated that he would like to have a discussion at a future meeting regarding reforestations when it involves homeowners and possibly making it part of the consent calendar ADJOURNED in honor of Dr. Jan Vandersloot for his extraordinary time and effort to personally care for open space and park properties in the City of Newport Beach A 7:s8nm Submitted by: Teri Craig, Adm ssistant