Loading...
HomeMy WebLinkAbout2/3/2009 - Agenda Packet�- �b 3 , 20 0 9 City of Newport Beach Parks, Beaches Et Recreation Commission Tuesday, February 3, 2009- 7pm— City Council Chambers AGENDA ORDER AND ROLL CALL COMMUNITY SERVICES AWARD PRESENTATION TO LEWIS JONES • • Superintendent Levin DIRECTOR'S COMMENTS • Director Detweiler • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1.3 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table. CONSENT CALENDAR 1. Minutes of the January 5, 2009 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park I2 Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. •ACTION 4. Request for Removal or Relocation of China Cove Volleyball Court. Direct staff to complete an application and forward to the Coastal Commission for their approval to remove the China Cove Volleyball court. Action: Approval / Disapproval 5. Tree Donation. Commission to consider Mary Kirkland's request to donate an Orchid Tree to be planted at Old School Park. Action: Approval / Disapproval 6. Revision of Council Policy B -17 — Parks, Facilities ft Recreation Program Donations. Direct staff to forward revision of City Council Policy B -17 for their approval. Action: Approval / Disapproval COMMITTEE REPORTS • Pork Development - Brown, Lugar, Mtamtan • Recreation/Senior Activities - vacant, Brown, Lugar • Ad Hoc -- Community Service Award - Garrett, aura -- Youth Sports Liaison - Ruacka Other -- Marina Park - Garrett FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. Flag Pole at Castaways Park Special Tree Removal at 2030 Leeward Lane Vandalism /Damage Report • ADJOURNED • r� U I 1 LJ CITY OF NEWPORT BEACH Parks, Beaches 8 Recreation Commission Regular Meeting January 6, 2009- 7pm Convened 7:10pm ROLL CALL Present: Cristine Trapp, Vice Chair Tim Brown Bill Garrett Kathy Hamilton Phillip Lugar Greg Ruzicka Absent: Marie Marston, Chair Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Dan Sereno, Parks 8 Trees Superintendent Teri Craig, Admin Asst I' tyn 1. DIRECTOR COMMENTS Director Detweiler thanked Vice Chair Trapp for serving as Chair tonight but also for her last 2'/2 years of service to the City as this meeting will be her last as she is resigning her position. She stated that a summary schedule for Marina Park had been included with the Commission report and that the 45 -day review period for the EIR would begin in February with the intent to bring an update at the March meeting. Director Detweiler went on to say that the Winter Wonderland on December 6 with 4000 people in attendance and thanked the General Services staff for their help and support of the event. She announced that the OASIS Center is moving into the construction phase in March with classes at new Locations beginning in January; she announced that the OASIS Demolition Party was held on January 2 with about 350 people saying good -bye to the building; and went onto say that the CYC project should begin in February and complete by June. Director Harmon distributed a letter from Charles Gordon regarding the bench donation from the October meeting. He noted that this letter was important for the Commission to see because this shows that not only how thankful they were to the Commission but also to staff for the approval of the bench. He thanked Superintendent Sereno and his staff for their work with the public regarding these types of donations. He also reported on beach maintenance from December 11 regarding tides that have been experienced over the last couple of years. He stated that they would be looking for some budget support from the Commission regarding funding for raising the sea wall in the future. Commissioner Brown asked if additional feet were added to the sea wall would the entire sea wall have to be reconstructed. Director Harmon stated that in most cases it could just be added on. City Council Actions - Director Detweiler stated that the Ordinance regarding 38`h Street Park would be on the City Council agenda on January 13 for the first reading and again on January 27 for the second reading. PUBLIC COMMENTS None CONSENT CALENDAR Minutes of the December 2, 2008 regular meeting. Waive reading of subject minutes, approve and order filed. Parks, Beaches & Recreation Commission Regular Meeting January 6, 2oog — 7pm Page 2 2. Item removed by member of the public • 3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Brown to accept 1 and 3 of the consent calendar. Motion carried by acclamation. 2. Parks & Operations Division Activity Report. Jan Vandersloot stated that he needed clarification regarding #2 Under Tree Division Activities - specifically the third paragraph regarding when trees can be removed in conjunction with a City Council approved City program. He stated that he believed the word beautification should have been inserted between City and program. Director Harmon stated that the word beautification has been left out and that the minutes would show the correction. Mr. Vandersloot stated that he was concerned that there had been a general loosening up of the standards for removing trees and believes that staff should not be approving the removal of so many trees. Motion by Commissioner Brown to accept item #2. Motion carried by acclamation. ACTION 4. Newport Beach Little League Request to Purchase 8 Install Four Scoreboards at Bonita Canyon Sports Park (BCSP) #1 -4. Superintendent Levin stated that he had received a request from the • Newport Beach Little League (NBLL) to install four scoreboards at BCSP field's #1 -4 contingent upon obtaining all necessary City of Newport Beach Building permits. All costs related to equipment, installation, and any damage associated with the installation of the scoreboards would be the sole responsibility of Newport Beach Little League. He went on to say that the NBLL has been successful in completing several other projects such as scoreboards, batting cages and field renovations. Also staff is requesting the Commission to either approve the number 1 or 2. The difference is that number is would display sponsorship to cover some of the costs of the scoreboards. He noted that within the staff report there are some options to display the sponsorship during the season and then it would either be removed or covered to stay within Council Policy B -14. He went on to say that staff does recommend approval it is asking the Commission to further discuss display of sponsorship on the scoreboard. Discussion ensued regarding Council Policy B -14. Vice Chair Trapp opened the public discussion. Erik Paulsen, NBLL stated of course they would love to be able to display the sponsorship year round but is very willing to work within the confines of the City policy. Director Detweiler commented that she believed that it is a good idea to continue to look at how the sponsorship will be covered up to stay within the City Policy - because it is not just NBLL that uses the park. Commissioner Lugar stated that he felt until more information was given regarding the schematics of • the sign that he would not be able to vote on this issue; his concern is the concept. Parks, Beaches & Recreation commission Regular Meeting January 6, 2oog — 7pm Page 3 Discussion ensued regarding the costs, design of the scoreboards, and display of the sponsors. Vice Chair Trapp closed the public discussion. • Motion by Commissioner Brown to approve the installation of the scoreboards at BCSP fields 1 -4 and in addition to approve the temporary display of sponsorship only during the NBLL season. Commissioner Ruzicka asked if this was not something that the City could do. Superintendent Levin stated that this was an amenity that the City would not do because it is only for one group and is a big enhancement for the kids that play in NBLL. He noted that NBLL has talked to soccer and the scoreboards would not be in their way of play and only field #3 is shared with soccer. Motion carried by the following vote: Aye: Brown, Hamilton, Garrett, Trapp Abstain: Lugar, Ruzicka Absent: Marston 5. Bench Donation. Director Harmon stated that staff had received a request for bench donations from the BIIA. He went on to say that the BIIA had solicited donations from businesses and residents for twelve benches to be installed on Marine Avenue. Director Harmon thanked Bill Steward for his hard work in accomplishing all the paperwork and securing the appropriate funds needed to complete the project if approved by the Commission. Vice Chair Trapp opened the public discussion: hearing none the public discussion was • closed. Motion by Commissioner Lugar to approve the 12 bench donations to be installed on Marine Avenue. Motion carried by acclamation. Bench Donation. Superintendent Sereno stated that staff had received a bench donation request by Sandra Rayl to be located at Cliff Drive Park. He went on to say that staff recommends approval of this donation but would like direction on any future donation as the park is full. He noted that he received one phone call regarding that approval of another bench would take additional park space away. Motion by Commissioner Brown to approve the bench donation to be installed at Cliff Drive Park and to deny any future requests for bench donations at that park. Vice Chair Trapp opened the public discussion Jan Vandersloot stated that he believes that there are other sites on the west side of the park that would be better than the planned location for this donation and does not believe that staff should just decide no more bench donations for this park. He went on to say that he had donated a bench in his parents honor and that believes that the plaque has been taken. Director Harmon recommended that the Commission approve the bench donation tonight and that staff will meet with Mr. Vandersloot regarding his bench. 40 Vice Chair Trapp closed the public discussion Parks, Beaches & Recreation Commission Regular Meeting January 6, 2oo9 — 7pm Page q Amended motion by Commission Brown to approve the bench donation and that staff will bring a report back to discuss future donations at Cliff Drive Park. Motion carried by acclamation. 7. Special Tree Removal Request. Superintendent Sereno stated that Tom Neal has requested that • the special tree of a Tomlinson Ash adjacent to 2030 Leeward Lane be removed. He went on to say that this tree has confirmed evidence that it is infested with tree borers and has caused the tree to decay. Because the tree is special the policy requires that staff does everything to save the tree. He stated that staff that the tree has been pruned excessively for many years, topped and opened up and has become an imminent danger of falling. He went on to say that the tree is in decline. He went on to discuss that the tree has a co- dominant trunk and asked the Commission to review the pictures. He stated that staff recommends approval of this removal and that staff continues to evaluate all the trees on Leeward Lane because of the tree borers. Commissioner Ruzicka commented on the size of a replacement tree and the length of time the tree would take to grow to the height that it is today. Superintendent Sereno stated that it would be replaced with a 36" box Raywood Ash but would not grow as wide as the Tomlinson Ash but would grow 2 -4 feet a year. Vice Chair Trapp opened the public discussion Jan Vandersloot stated that this is a unique tree and that the City is obligated to save it. He suggested that he believes that the City has done nothing to save them. He recommended that a second opinion be done. He commented that the tree does not look unhealthy except for the insects and then decide that all the trees should be reviewed. He stated that the homeowner is talking about termites, which is not a reason to remove. He stated that the staff has misconception and no appreciation for what a special City tree is in Newport Beach. Mr. • Vandersloot stated that if the Commission approves the removal then it should be replaced with the same tree. Superintendent Sereno stated that the Urban Forester shall determine whether additional treatment can be initiated to the tree provided that the costs are reasonable. He went on to say that the tree borer have been there for years and that the trees are succumbing and would have to check with the Urban Forester to see if the trees have been injected in the past but noted that generally for tree boring insects once they have infested the tree that there is decay which is the problem for this tree. He stated that the co- dominant stem of the tree is completely a bad situation and is not suggesting that all the trees should be removed but rather to look at them. He stated that the tree has been pruned; root pruned and topped every two years. Superintendent Sereno stated that they are recommending that it be replaced with the Raywood Ash because the Tomlinson Ash is too big for that location. Commissioner Lugar asked how contagious tree borers were and how long it can live with them. Superintendent Sereno stated that they will travel other trees but wilt generally attack trees that are less vigorous; he noted that most of the trees on the street already have tree borers. He stated that with an act of nature it could fall tomorrow or it could be 10 years. Superintendent Sereno stated that two arborists believe that the tree poses potential liability. Tom Neal stated that he respect the process but noted that two trees have been removed in the • last 60 days. He went on to say that this tree is too large for this location and is a big risk for this space. He noted that it has been pruned so much and that the sun has now sunburned the trunk Parks, Beaches & Recreation Commission Regular Meeting January 6, 2oo9 — 7pm Page 5 and is peeling and splintered and attracts the termites and insects and is decaying. He stated that the termites are in his house and is from the open areas of the tree. He noted that 12 years ago staff did not remove them but stared the pruning, topping and spraying of the trees. After . all this time the tree is still a probed and urged the Commission to remove the tree. Vice Chair Trapp Marston closed the public discussion Discussion ensued regarding risk, past spraying of the tree. Superintendent Sereno stated that he cannot confirm if the tree has ever been injected although he would assume that it has been. Director Harmon stated that the two certified arborists agree that everything has been done to save the tree. Motion by Commissioner Brown to postpone the Special Tree Removal Request at 2030 Leeward Lane to allow staff the time to answer questions of the Commission and to afford some certainty with the Commission along with some history of what has been done to the tree. Motion carried by acclamation. 8. Reforestation Request. Superintendent Sereno stated staff has received a reforestation request from Andy Andonian at 1630 Antiqua Way. The Homeowner Association has approved the reforestation and that minutes have been submitted. He went on to say that this tree is not the right species for this location and does meet the criteria for removal based on City Council Policy G -1. Chair Marston opened the public discussion • Jan Vandersloot stated that he is scared of the remarks made by Superintendent Sereno because what he is saying is that the Eucalyptus citiodora does not belong on our City streets because they are making the decision that it is not the right species for the location because that gives anybody the rationale to request removal of the tree. He urged the Commission to disapprove this request. Motion by Commissioner Brown to approve the tree reforestation at 1630 Antiqua Way. Motion carried by the following vote. Aye: Brown, Garrett, Hamilton, Lugar, Nay: Ruzicka Absent: Marston 9. Flag Pole @ Castaways Park. Director Harmon provided a PowerPoint presentation of what the flag pole would look at with the Marine Memorial at Castaways Park. He noted that staff would recommend that if approved that the flag pole be installed to the right of the statue with a 25- 30 foot pole; with a 3x5 foot flag lit by solar power. The reason is that there is no power up there and no staff to remove the flag each day. He suggested that the Commission visit Old School Park for an example of what it would look like. He noted that the costs would be about $5000. Discussion ensued regarding costs and noticing of the public. • Vice Chair Trapp opened the public discussion: hearing none the discussion as closed. Parks, Reaches & Recreation Commission Regular Meeting January 6, 2009 - 7Pm Page 6 Motion by Commission Ruzicka to have staff move forward and to bring the issue back at a future meeting for discussion by the Commission and residents. Motion carried by acclamation. COMMITTEE REPORTS - • Parks- Nothing to report. Commissioner Brown asked if the Commission would be involved in any future discussions regarding Marina Park. Commissioner Garrett stated that the plans for the park have already been approved and that the EIR is now being submitted. Commissioner Brown asked about Sunset Ridge Park. Director Detweiler stated that the contract has been awarded and that the environmental group is now looking at the MftD and the EIR to determine which way the City will go. RSS - Nothing to report AD- Hoc -Youth Sports Liaison - Nothing to report - Community Services Award - Commissioner Ruzicka stated that he and Commissioner Garrett had reviewed the application of Lewis Jones and recommend that the Commission approve the award. Motion by Commissioner Lugar to present Lewis Jones the Community Service Award at the next meeting. Motion carried by acclamation Other - Marina Park - Nothing to report. FUTURE AGENDA ITEMS China Cove Volleyball Flag Pole at Castaways Park Special Tree Removal at 2030 Leeward Lane Vandalism /Damage Report Amending City Council Policy B -17 Commissioner Trapp thanked that staff and the Commission for their support and wished everyone well. ADJOURNED- 8:58pm E Submitted by: • red Craig, Admin Assistant • e PB &R Co ssion Agenda Item No. -V February 3, 2009 TO: Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: January Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works Department on numerous projects in planning and construction phases. The contractor for the Upper Bay View Park completed the required .60 day Plant Establishment Period, and has been placed on the 90 day Maintenance Period required before the City takes over maintenance. The installation of liquidambar trees on the MacArthur Boulevard medians from Ford Road to San Joaquin Hills Road was completed. The contractor is now required to monitor and maintain the trees for 90 days, and the trees have a one year guarantee. • Projects currently underway: Coastal Peak Park (nearing completion), the Irvine Avenue Median Project south of Bristol Street, and the installation of new sidewalk, boardwalk and some native plantings on Dover Drive adjacent to Castaways Park. • Projects that are in the planning phases: Sunset Ridge Park, Marina Park, Oasis Senior Citizen Center, the Grant Howald Community Center Renovation, and installation of irrigation and landscape on the south side of Coast Highway from Seaward Road and Morning Canyon Road, as funded by the recently completed sidewalk project at this location. Due to the current state of the City budget, the installation of new irrigation and plantings on the Westcliff and Avocado medians, as well as the roadside of Bristol Street North from Jamboree Road to Irvine Avenue are temporarily deferred, pending further funding. 2. All City supervisory staff completed two 3 hour sessions of Customer Service Training, which was seen as a positive experience in defining staff's relationship with the customers, and also working together for the common goal of outstanding service. 3. The Commission approved tree and bench donations for Galaxy Park were installed, and the approved bench donations for 9`' Street and the oceanfront boardwalk, along with one for Little Corona were completed as well. 4. In association with the California Park and Recreation Society's Mini- Conference, • held on January 15, 2009 at the Newport Coast Community Center, some of the participants were taken on a tour of the Coastal Peak Park project. • • Representatives from the Recreation, Public Works and General Services Departments explained their role on the project. Sean Levin spoke about the park's planning process. City Inspector Mike Sinclair explained his role of involving staff from the various Departments in working with the contractor, how conflicts are resolved, and the change order process. Tom Diaz, the City's Irrigation Specialist, showed the participants the various components of the City's Smart Timer system and weather station, and how it worked to minimize water usage. Randy Kearns, Park Maintenance Supervisor, explained the importance of being involved on the project team from the get go, to assure the City gets a quality product along with eliminating any long term maintenance issues, spoke on the need for onsite soil testing and the various soil problems that may occur, and also what you look for when inspecting plants for approval or rejection when they arrive at the job site. 5. Recently, Irrigation Specialist Tom Diaz assisted with the irrigation design of the Lido Crib Wall Project. The design incorporated the use of a revolutionary sprinkler that sets a new standard for water efficiency, uniformity of distribution, a low application rate to significantly reduce run -off and conserve water. The new landscape consists of low- growing roses, yellow lantana, and bonsai fescue sod. Trees Division Activities During the month of December, 414 trees were trimmed, 3 trees removed and crews responded to 8 emergency tree calls. The City's tree services contractor, West Coast Arborists, is currently pruning trees within the Newport Coast, Newport Heights, and Balboa Peninsula areas, as part of the City's overall grid trimming schedule. Additionally, 455 City Ficus and 120 Eucalytpus trees are scheduled for pruning throughout the City to discourage nesting of nuisance birds and severe fruit drop. 1. On December 29, 2008, the City's Urban Forester requested the removal of a dead City Canary Island Date Palm tree adjacent to 329 Marguerite Avenue. The tree was creating an imminent danger of tree failure with potential harm to pedestrians and property. The tree is listed as a Special Tree, Neighborhood Tree, based on • Council Policy G -1, Retention or Removal of City Trees, page 2, paragraph 3, which allows removal of a Special Tree that is considered hazardous and necessitates an emergency removal. 2. The Christmas Tree Recycling Program, which ran from December 29 through January 9, was another success! Using separate Refuse vehicles, Refuse Crews collected Christmas trees during regular collection days. The Christmas trees were brought to the Corporation Yard and chipped by staff from West Coast Arborists. The material will be used as mulch at City facilities and other locations. • This year the program generated over 60 tons of recyclable material that was diverted from the landfill and put to beneficial use as mulch and compost for weed control and water conservation. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities 1. During the holiday weeks, General Services Department field staff responded to high tides, winds, downed trees, and street and beach debris. On Christmas morning, field crews prepared for a 6.5' high tide along with predicted rains. Pumps, hoses, sandbags, and barricades were set up by the Storm Drain Crew on the Newport Peninsula and Balboa Island. Seventeen additional staff members • were called in to assist by operating pumps and monitoring tidal valve locations. Because high tides and rain occurred simultaneously, crews were ready to pump excess water in order to keep street and property flooding to a minimum. • The heavy rains upstream caused the Santa Ana River bed and the upper reaches of the Back Bay to flow in full force, resulting in more than 400 tons of debris on ocean front and bay beaches. The debris consisted of natural vegetation, plastic, and Styrofoam. Crews continue with the labor- intensive job of hand cleaning bay beaches around Balboa Island and on the Newport Peninsula. Strong winds accompanied the storms which resulted in large amounts of palm fronds, leaves, and branches in the public right -of -ways. Mechanical street sweeping equipment and hand sweeping crews cleared the debris and wind -blown sand from oceanfront sidewalks, street ends, and streets. See attached General Services Department, Activities Reports for December 2008. Ve ectful , Dan P. Sereno Parks and Trees Maintenance Superintendent Jim Auger Operations Support Superintendent Attachments: (A) Tree Activity Report 2007 -2008 (C) General Services Department December 2008 Activities Report • 0 0 �9 96 \ \ � 6 � z r-I L� r% � 0 (D 0 � Q �f 4 + °5 \ * @ $ � ?�k �40 e �)k \ ~ 4 �� wao u $ o a 0 � 0 o o 0 \ o � 0 (D 0 Q Q o 0 0 0 o o 0 o N Co 0 0 . 0 0 0 o 0 § 0 0 0 0 o 0 2 0 0 0 0 ) ° a J . cr 0 0 0 0 \ C J � 0 § e 2 A i 0: § § $ Ix o § w IN 0 0 o Cl - 0 2 E } ) § In 0 } § ® $ 0 $ e In > § � > } ® / E $ § k } k d a ƒ J ■ � E 12 0 e s i § CL � CL i k 2 � 0 . /I 4# /§«0 )) 00 k2 ok U.) o o 0 0 Cl 0 0 0 0 0 cq 0 0 0 0 o 0 0 IN ) ° a J . cr CL _ ) o < 0 C J � 0 § e 2 A i 0: § § $ Ix o § w s i § CL � CL i k 2 � 0 . /I 4# /§«0 )) 00 k2 ok f" 14 F Sefleralserva lees L1FOA Parks and Trees Division Fiscal Year 2008 -2009 Claim Removals Problem Tree Removals October -08 0 r1 L� • r1 U General Services Department Activities Re ort - December 2008 This Month This Month Last Year Total To Date TTD Last Year AsphaltfConcrete Street Patching (Tons of Blacktop) 263 184 2,163 2,420 Sidewalk Repaired (sq. ft.) 4,870 4,705 21,763 30,471 Curb & Gutter Replacement (lin. ft.) 56 78 2,350 2,098 Sweeping, Beach Cleaning, Demo Materials (tons) 466 461 2,310 2,227 Asphalt/Concrete Recycled (tons) 444 240 2,874 2,410 Signs & Traffic Markings Signs Made 640 40 5,525 1,084 Signs Installed 168 305 1,408 1,369 Decals 404 0 969 859 Special Purpose SignsBanners Made 5 31 249 525 Street Striping (lin. ft.) Added /Replaced 1,169 1,193 214,898 439,418 Pavement Markings (including reflective) 51 32 757 1,138 Parking Stalls 2 38 3 38 Curb Painting (lin. ft.) 289 2,990 17,692 53,088 Thermoplastic (fin. ft.) 33 0 5,762 4 Sign Posts Installed 18 64 164 173 Graffiti Graffiti Incidents Removed by Staff 3 294 118 1,788 Graffiti Incidents Removed by Contractor 47 52 512 413 Refuse Collection Residential (tons) 3,231 3,138 18,960 19,232 Liquid HazMat Incidents 6 2 36 77 E -Waste Incidents 16 14 114 212 U -Waste Incidents 1 10 22 63 Recyclables(tons) 1,327 911 8,333 5,484 Trees Trimmed by Staff 58 111 788 1,075 Trimmed by Contractor 414 1,409 5,210 5,845 Removed 3 11 94 76 Planted 0 24 84 82 Roots Pruned by Contractor 46 0 103 0 Roots Pruned by Staff 54 23 153 174 Automotive Repairs 313 321 1,636 1,753 Preventive Maintenance Completed 91 94 443 460 PM Labor Hours 172 214 1,058 979 Beach Maintenance Beach Area Refuse (tons) 65 55 638 564 Beach Debris (tons) 329 113 703 458 Sweeping/Storm Drain Gutter Miles Swept 3,534 3,744 26,235 28,806 Sweeping Debris (cubic yards) 400 434 3,142 3,393 Storm Drain Debris (cubic yards) 411 37 665 303 Item 3 February 3, 2009 Recreation Services Monthly Activities Report To: Parks, Beaches Et Recreation Commission • From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report ADULT SPORTS ADULT SOFTBALL - The 2009 Spring Slo -Pitch Adult Softball leagues will begin the week of February 2 ". Sixty -seven teams have been scheduled: 31 in Men's divisions and 36 in Coed divisions. Teams will play at Bonita Creek, Arroyo, and CYC /Grant Howald Park softball diamonds. ADULT SOCCER - The 2009 Spring Adult Soccer league will begin the week of February 17. The playoffs from the rain - shortened 2008 Fall Season will be held the week of February 9. Eleven games will be finished during this week. After that, approximately 48 teams will play a packed full schedule this Spring between February 17 and June 30. Teams will be broken into three separate divisions based on skill level. ADULT BASKETBALL - The 2009 Winter leagues tipped off January 5 and are running smoothly. Seventy -three teams are competing across the city at 4 gym sites and in 11 different divisions. Spring 2009 Adult Basketball will follow immediately, with a registration deadline of is March 6. Spring leagues will begin the week of March 30. • WINTER RENOVATION of CITY FIELDS - The annual winter field renovation of City softball and baseball fields was completed over the winter break. Over 6 tons of infield material was added to the fields, tilled and laser leveled to ensure that Newport Beach retains its reputation as having the best maintained infields in Orange County! -r GYM FLOORS GET A NEw FINISH - The West Newport Community Center gym floor received a complete new floor finish the week of December 29. The process includes a power scrub cleaning with Hillyard super shine. Minor touch up of gym lines also is performed. The contractor also applies an additional coat over the basketball key area. This process is done every two years at West Newport, with Lincoln Gym receiving it's floor finish in alternate years. Over 1000 basketball games are played annually at West Newport, 11 and Newport Beach is proud to continue to provide clean, safe, and well maintained facilities. YOUTH SPORTS / YOUTH PROGRAMS YOUTH WINTER BASKETBALL - Winter Hoops at Newport Coast Community Center tipped off on Monday, January 12. Fifty young basketball stars were placed on teams and received their jerseys on this first night. Winter Hoops will run on Mondays from 6:30 to 9:30pm, and will conclude on March 16. Medals will be given to all participants for their great teamwork and effort. GIRLS Hoops - The inaugural Girls Basketball program will begin on Tuesday, February 17. Ten teams of 5" and 6`h grade girls will represent their local schools and will be competing for 1" place medals. Games will be played on Wednesdays and Fridays at Lincoln Gym, beginning March 5 with medals presented on May 1. GiRLs Hoops - The new 5th -6`h grade girls basketball league will debut in February 2009, after • many months of planning. Banners went up throughout the City with registration beginning December for this new program. Practices will be held mid - February with games played at Lincoln on Wednesday and Friday afternoon's in March. ACTIVE KIDZ - On January 5, 2009, the Active Kidz after - school program resumed. The President's Break Camp is scheduled for the week of February 16`h at the Mariners Library. Besides engaging in games, and crafts, they will go on a Field Trip to the Long Beach Aquarium. PRE - SCHOOL 101 • The 2009 Pre - School 101 sessions for toddlers 3 -5 years old are off to a great start for the New Year with both sites (Mariners l3 NCCC) running 5 days a week with a total of 56 participants! 2 YOUTH COUNCIL - Youth Government Day is set for February 26. All Department Heads have received an information packet outlining the one day internships, the mock Council Meeting and of course, lunch! On January 12, Newport Beach Film Festival president Gregg Schwenk was the guest speaker at the Youth Council meeting. Greg shared with the teens how the Youth Council was originally formed 20 years ago and discussed youth involvement in the Film Festival and the opportunity to volunteer at the Volcom Youth Film Showcase. • AQUATICS SENIOR POOL LIFEGUARDS - The summer aquatics program is underway, with the recruitment and of two new Senior Pool Lifeguards, Erik Summerville and Madeline Bury. Erik Summerville worked for the Woodbridge Village Association in Irvine, where he spent five years as a swim instructor and lead lifeguard and holds a Bachelor's degree in Aeronautical Science from Embry- Riddle Aeronautical University. Madeline (Mimi) Bury has worked for the City of Newport Beach since 2006 as a swim instructor and attends Stanford University, where she is on the women's water polo team. SWIM INSTRUCTOR TRAINEE - Staff will hold tryouts for Pool Swim Instructor Trainee March 20. Last year, 34 registered and competed in various events which tested their speed, endurance, and stroke techniques. Those accepted into this year's academy will compete for only a few spots! The 85 hour training academy will kick off in April where it will focus on CPR, first aid and water safety on the pool deck. Recreation Supervisor Adam Leu will be in charge of the training academy with help from Senior Pool Lifeguard Erik Summerville, MARIAN BERGESON AQUATIC CENTER UPDATE - Shade structures were installed at MBAC to allow for a more comfortable viewing atmosphere for residents on the bleachers. In addition, Phase 3 of the improvement project was discussed in detail between Recreation staff, NMUSD and • architects, which will allow multiple changes to the aquatics office and pool deck. These changes include the relocation of City and high school athletic team storage space, and new private offices for the boys and girls water polo coaches. CONTRACT CLASSES :�" NAVIGATOR - The spring Newport Navigator is scheduled to be delivered the last week of February. Registration for spring classes begins March 4. Staff continues to revamp f and improve elements of the newly designed and color Newport Navigator. Special features and additions include a "Spring Recess Camp" section; "Special Events ; and a "Recreation News" page. Additionally, staff went out to bid for the printing of the Navigator. After reviewing the bids, staff chose to work with a new printer, one that has the same capacities of printing on recycled paper with vegetable ink and will save the City a few thousand dollars. CAMPNEWPORT.COM -Staff is planning the upcoming summer and has begun production of the Camp Newport Guide and the CampNewport.com. website. The Camp Newport Guide will be 3 n u mailed to residents the first week of March, and the website will go live March 2. With the downfall of the economy, staff and contract instructors understand that people are looking for coupons and deals; so each contract camp will offer an early bird registration with approximately a 10% discount. Early bird registration will begin online, March 11 with all other forms of registration on March 18. • NEWPORT COAST COMMUNITY CENTER The hardwood floors in the Newport Coast and Willinger Rooms were screened and polished by Miller's Precision Wood Flooring. The company came highly recommended by the City of Irvine and did a fantastic job! The 2000 square foot banquet room took two days to be refurbished to a high gloss finish. These two rooms are home to over 20 different contract instructors in addition to large banquet parties. Recreation Supervisor Adam Leu and Recreation Manager Matt Lohr meet with Ciabola Systems on January 14 to discuss the sound and theatrical lighting at the Newport Coast Community Center. Due to the current economy and budget cuts, the group reviewed construction plans and prioritized the project into phases. First and foremost the building will be outfitted with audio throughout all classrooms and the gymnasium, the classrooms will be equipped with 52inch LCD screens and lastly, conduit will be run above the stage for future performance lighting once funding becomes available. FACILITY RENTALS During the period of Dec 16. 2008 -Jan 15. 2009 there were: • 14 Picnic/ Park Area Rentals • 16 Room Rentals • 10 Field Rentals • • 11 Gym Rentals There were total of (0) wedding reservation rentals for this period: PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of December Park Patrol had the following contacts: 1. Requested Calls • 38 with Youth Sports Groups • 56 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field lights, attended field allocation meeting, spoke to adult softball players at Arroyo regarding alcohol, reported tire track damage at Mariners Field, stopped private commercial instruction at Buffalo Hills Field, monitored field maintenance at various fields to keep groups off closed fields. • 2 Park /Picnic /reservation issues /checks: monitored scheduled picnic reservations at various parks, stopped skateboarding at Mariners Library, checked on the statue at Castaways Park, reported nets needing replacement at 38th Street Park basketball courts, 4 • checked on a picnic reservation at San Miguel Park, stopped kids skateboarding on the basketball courts at Channel Place Park, reported graffiti at West Newport Park. • 144 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms, checked on Mariners Library entry and parking lot daily for disruptive juveniles, reported broken cable and flood lights at West Newport Community Center, reported a broken door at West Newport CC. • • 33 Playground checks - checked all playgrounds for safety issues and vandalism. • 19 other - Assisted City staff with the Winter Wonderland event at Bonita Creek Park, Assisted a woman with a Christmas tree that fell off her vehicle on PCH. • 3 Pre -event check • 1 Post -event checks 2. Public Contacts • 29 education • 0 alcohol • 34 dog related 3. Written Warnings Issued - vehicle displayed at San Miguel Park for sale. 4. Citations Issued- 0 Additional Info: This month, Park Patrol Officers received radio training from the Orange County Sherriff's Department and Newport Beach Police Department. Park Patrol Officers now carry and use radios to be in direct communication with our Police dispatchers. This equipment will help ensure their safety and the public and will allow PD to quickly contact them for any park related issues. SPECIAL EVENT PERMITS As of Jan 15, 2009, there were 21 Special Event Permits processed and issued for the year. Those events of note for this period are: Christmas Boat Parade- Newport Harbor, Dec 17 -21, 2009 Attendance: 1 million • EVENTS CPRS TRAINING HELD AT NCCC - The City hosted and played a key role in organizing the 15` Annual California Park 8 Recreation Society (CPRS) Region V Mini - Conference on January 15 at Newport Coast Community Center. Three hundred and fifty people from 95 cities in Southern California attended this annual sold -out event. The mini - conference included: • Twenty -one break -out sessions on hot topics in the park and recreation field throughout the day. • Keynote speaker discussed ways to survive during these tough budget times and possible ways to increase revenue. • A Vendor Fair with 25 vendors that offered park, recreation supplies and equipment. A special thanks to City Manager Homer Bludau and Santa Ana Assistant City Manager Cathy Standiford for speaking at the break -out session entitled Prepping to Be a Department Head with Recreation Director Laura Detweiler serving as the moderator. 5 • 0 FLASHLIGHT EGG HUNT - SAVE the DATE! - Friday, April 3rd is the date for the Flashlight Egg Hunt held at Bonita Creek Park. This exciting free spring celebration is for all ages and includes flashlight egg hunts, music, bouncers, food, carnival games and crafts. The first egg hunt will begin at 6:30pm and the festivities will conclude at 9pm. STAFF TRAINING 8 UPDATES YOUTH SPORTS COACHEs TRAINING - Youth Basketball season is here! So to keep up with the changes seven Recreation Leaders were sent to the SCMAF Youth Basketball Workshop on January 6. The three -hour evening workshop was held at Salgado Recreation Center in Santa Ana, with over 30 attendees from 6 different cities. Our staff fine tuned their coaching, refereeing, and score - keeping techniques and is now ready for a great 2009 boys and girls hoops season! PRE - SCHOOL STAFF TRAINING - Pre-School 101 Senior Recreation Leaders attended training on January 7 offered by the California Child Development Administrators Association at Santiago Canyon College in the City of Orange. While attending the training, staff learned about the new California State Preschool Program and AB 2759, which will be implemented throughout the state in accredited preschool programs. It stressed what skills students should know and be able to perform by kindergarten and the new state standards for programs that are accredited. Though is our program is not accredited, it is important for us to ensure that our participants are learning the basic educational and social skills to start school! PARK Et CAPITAL IMPROVEMENT PROJECTS CYC REMODEL - On January 27, City Council awarded the project to TBC Builders to remodel the community center. The project will begin mid - February and be completed by early June. Staff is working closely with the Public Works Department and Dougherty +Dougherty Architects to coordinate this project. The project will include: • Stuccoing and waterproofing of the exterior. • Adding a lobby, seating and customer service counter; • Remodel of the restrooms • Improvements to the interior to include: new lights, flooring, acoustical paneling, new colors and finishes. SYNTHETIc TURF - On January 6, bid proposals were opened for engineering and design services for the conversion of one existing sports field to synthetic turf. CMX Sports Engineers out of Phoenix, Arizona was selected. CMX has extensive experience installing synthetic turf sports facilities at all levels, including municipal, high schools and colleges, and even professional NFL and MLB fields. ri r1 LJ City Council awarded the contract to CMX Sports Engineers for Phase 1 of the project at the January 27, 2009 meeting. Phase one includes conducting a citywide park fields evaluation; prioritizing those fields which could be converted to synthetic turf; developing a conceptual plan and budget for the selected field; developing the final master plan scope and estimates of probable construction costs; and conducting two presentations to the Parks, Beaches and Recreation Commission and the City Council, during which they will outline the pros and cons • of artificial turf and include a cost analysis of natural versus synthetic turf, along with the site recommendation. i 7 • Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager • Re: Senior Services Division Monthly Activities Report DEMOLITION PARTY - Our demolition party was fun and marked the end to an era. We had a great turn out and everyone seemed to have a fantastic time. The Senior Services Division has made the most of the facility that we had. I know that many seniors are sad to see the building go, but if we do a good job in helping them to make the transition, I am confident that they will love the new facility ten times as much. My job this next couple of years will be to make sure that senior services in this City remain strong and that we keep seniors engaged in activities until the new Center is built. is OASIS IN TRANSITION - This has been a banner month while staff begins to make the transition to the new facilities for senior classes. Time will tell how this is will ultimately work out. Change for seniors is never easy. They have to get use to the change in direction and the fact that they might have two classes in two different places. However, we have staff out at each facility greeting them and doing the set ups. I think after the first two weeks, it did get easier for everyone. We are working with the IT division and Dan Auger to get us the proper computing and phone capabilities at each facility so that we can function properly while not in our offices. TEMPORARY OFFICES - The temporary housing for the OASIS staff and services has been erected and will be ready for by mid February. Currently the sewer, water and electric connections are being hooked up. Once the computer and phone lines are in, furniture will be moved in. Staff is remaining positive after the first two weeks of changes with classes. Recreation Coordinator Marci Knapp is doing a great job in keeping track of where we are all suppose to be each day. Classes are held at 6 different facilities and we are responsible for setting up and insuring the safety of the participants. Staff is looking at this as a way of bringing services to them during this rebuilding time. Staff will be able to answer calls at all the locations that they are scheduled for as phones are forwarded to their City cell phones. E] n U CLASSES - The senior classes and activities have now moved to the 6 other facilities. Staff has been going to the facilities to set up the room, greet the seniors and they remain at the facility and break down the class. So far we have only run into a few problems. Some of the rooms are not ideal for seniors in that they are next door to kids classes that can be very loud. We have made adjustments where needed. On the other hand, some groups are very pleased with their new home. Staff has been very flexible in doing whatever is needed from • them. Beginning in February, 15 new classes from Coastline College will start so things will really begin moving at a much more rapid pace. The Center is completely clear from classes, however the Friends office, Travel office, meals program and staff offices are still up and running. We are working on getting rid of our furnishings slowly but surely. It is hard to time it right since we are still in the building. FRIENDS of OASIS - The Friends will be hosting the next general membership meeting at the Newport Coast Community Center. This will be a challenge in that the seniors are not familiar with the stage set up and the kitchen. We have made a couple of trips to the facility to orient them, but change is hard. Staff will be on hand to help with this effort. • 0 • PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Induces: Blood Pressure 61 Information/ Referral Counseling - persons 60 Legal Assistance Eldercare • 0 Senior Assessment(hrs) Employment 30 Telephone Reassurance HICAP 8 Visual Screening Housing counseling 45 Transportation Info Taxes SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen & Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL/ SAILING CLUB Day Tri ps Viejas Casino 52 Mission Inn 31 Palm Springs Follies 34 Lone Trios San Francisco New Years 4 SPECIAL EVENTS/SCREENINGS/LECTURES Big Band Seminar 50 Wine and Cheese 152 Holiday Luncheon 180 Movie - UCI Lecture 53 8,009 CUSTOMERS 2,029 CUSTOMERS 1,913 CUSTOMERS 1,025 6 45 399 4 230 1,192 CUSTOMERS 2,141 CUSTOMERS 1,273.00 HOURS (•equiv. to 9 full -time employees) Sailing Club- Sailors OASIS III OASIS IV OASIS Goifers Sunday Movies- 229 CUSTOMERS 55 53 505 PERSONS 70 ffTj (S) Item 4 February 3, 2009 Recreation &Senior Services Department • To: Parks, Beaches Et Recreation Commission From: Sean Levin, Recreation Superintendent Re: Request for Removal or Relocation of China Cove Volleyball Court RECOMMENDATION Direct staff to complete an application and forward to the Coastal Commission for their approval to remove the China Cove volleyball court. BACKGROUND The China Cove beach is a popular destination for sunbathing, volleyball and general site seeing due to its spectacular scenic views. The volleyball court is currently unusable due to one of its posts being broken. At the time the court became unusable, staff was approached by David Beauchamp (China Cove resident) regarding the relocation of the court. Since that time, staff received formal applications from Harold Parker and David Beauchamp, one to remove and one to relocate respectively (Attachments A and B). The China Cove volleyball court has a detailed history as outlined below: • January 10, 1983 - Resolution 83 -9 shows no court at China Cove. • January 5, 1988 - Survey of Approved Beach Volleyball Courts conducted August 1987 found an illegal Volleyball Court @ China Cove recommended action in survey was to post for removal. Commission recommended that City Council amend Resolution 83 -9 Item 2 - that language be added to allow the • Commission to entertain requests for courts to be within 50' feet of a private property line or sidewalk. (Attachment C) • February 22, 1988 - Resolution 88 -14 adopted by City Council. China Cove court in violation of Resolution. Item 2 amended to read: "No volleyball courts shall be installed within 50' of a private property line or sidewalk in any of the five (5) volleyball playing zones established herein unless authorized by the Parks, Beaches 8 Recreation Commission as an exception..." (Attachment D) • May 3, 1988 - PB &R approved retention of the court with the condition that the net be taken down when people not playing; that the hours, regulations, and location will be referred to the Oceanfront and Beach Committee for a decision which will be made in conjunction with the China Cove Association and the volleyball players using the courts. (Attachment E) • July 5, 1988 - PBBR Commission approved recommendations from the Oceanfront and Beach Committee in memo dated June 24, 1988. Commission approved recommendation to approve the China Cove court based on: 1) Use Prohibited Daily, 12 noon - 4PM, June 15 - September 15. 2) Use Prohibited on Weekends and Holidays, 12 noon - 4pm September 16 - June 14. 3) Drinking Prohibited. 4) Loud and Unreasonable Noise Prohibited. 5) Volleyball nets shall be removed during non playing times and daily at sunset. (Attachment F) DISCUSSION The usable sand beach at China Cove is approximately 150 feet in length from the waterline at its maximum distance and approximately 92 feet across. The general dimensions of a sand volleyball court are 30 x 60 feet with a minimum of a 10 foot buffer on all sides to accommodate for play that protrudes outside of the court dimensions. Adding the buffer requires a minimum play area of 50 x 80 feet. In addition, spiked balls will often travel well beyond the 10 foot buffer zone (Attachment G). Therefore, it is staff's opinion that moving the court is not a viable option. The proposed relocation would reduce the usable area for the general China • Cove beachgoers. The proposed relocation area would also cause the removal of vegetation which would require Coastal Commission approval. It is important to note that shifting of the court within China Cove would negatively impact other residents surrounding the property and beachgoers. ITEM 4 FEBRUARY 3, 2009 PAGE 2 It is General Services and Recreation staff's opinion that the China Cove beach is not suited for a volleyball court based on the dimensions of the beach. Any configuration of the court on the beach is within 50 feet of a private property line. The dimensions of the beach also do not lend themselves to mixing volleyball and • beachgoers and creates a safety concern from spiked balls that travel outside of the court area. Staff contacted the Coastal Commission to discuss the China Cove court. Although the Coastal Commission does not list China Cove as a permitted court; should the PB &R Commission decide to remove, relocate or keep the existing court, the City will need to file an application with the Coastal Commission to property document the process. If the Commission makes the determination that the China Cove volleyball court be retained in its current location, it is recommended that the rules established by the PBBR Commission at their July 5, 1988 meeting be posted and enforced by Park Patrol. Furthermore, an application would need to be completed and forwarded to the Coastal Commission for their approval. PUBLIC NOTICE All residents and property owners within 500 feet of China Cove were noticed two times regarding the date of this meeting. Attachments: A. Removal of Volleyball Court Request Application - Harold Packer, undated B. Relocation of Volleyball Court Request Application - David T. Beauchamp, undated C. Survey of Approved Beach Volleyball Locations dated 8128187; Excerpt of 1/5188 PBE:R Commission Minutes D. Resolution 88 -14 E. Except of 513/88 PBER Commission Minutes F. Excerpt of 7/5/88 PBB:R Commission Minutes w/ China Cove Beach Volleyball Court Regulations Staff Report, 06 /24/88 G. Schematic 8: Aerial View of Volleyball Court • 4�gN1 r� Item 4 f c February 3, 2009 Recreation & Senior Services Department To: Parks, Beaches i2 Recreation Commission From: Sean Levin, Recreation Superintendent Re: Request for Removal or Relocation of China Cove Volleyball Court RECOMMENDATION Direct staff to complete an application and forward to the Coastal Commission for their approval to remove the China Cove volleyball court. BACKGROUND The China Cove beach is a popular destination for sunbathing, volleyball and general site seeing due to its spectacular scenic views. The volleyball court is currently unusable due to one of its posts being broken. At the time the court became unusable, staff was approached by David Beauchamp (China Cove resident) regarding the relocation of the court. Since that time, staff received formal applications from Harold Parker and David Beauchamp, one to remove and one to relocate respectively (Attachments A and B). The China Cove volleyball court has a detailed history as outlined below: • January 10, 1983 - Resolution 83 -9 shows no court at China Cove. • January 5, 1988 - Survey of Approved Beach Volleyball Courts conducted August 1987 found an illegal Volleyball Court @ China Cove recommended action in survey was to post for removal. Commission recommended that City Council amend Resolution 83 -9 Item 2 - that language be added to allow the Commission to entertain requests for courts to be within 50' feet of a private property line or • sidewalk. (Attachment C) February 22, 1988 - Resolution 88 -14 adopted by City Council. China Cove court in violation of Resolution. Item 2 amended to read: "No volleyball courts shall be installed within 50' of a private property line or sidewalk in any of the five (5) volleyball playing zones established herein unless authorized by the Parks, Beaches £t Recreation Commission as an exception..." (Attachment D) • May 3, 1988 - PB &R approved retention of the court with the condition that the net be taken down when people not playing; that the hours, regulations, and location will be referred to the Oceanfront and Beach Committee for a decision which will be made in conjunction with the China Cove Association and the volleyball players using the courts. (Attachment E) • July 5, 1988 - PBEtR Commission approved recommendations from the Oceanfront and Beach Committee in memo dated June 24, 1988. Commission approved recommendation to approve the China Cove court based on: 1) Use Prohibited Daily, 12 noon - 4PM, June 15 - September 15. 2) Use Prohibited on Weekends and Holidays, 12 noon - 4pm September 16 - June 14. 3) Drinking Prohibited. 4) Loud and Unreasonable Noise Prohibited. 5) Volleyball nets shall be removed during non playing times and daily at sunset. (Attachment F) DISCUSSION The usable sand beach at China Cove is approximately 150 feet in length from the waterline at its maximum distance and approximately 92 feet across. The general dimensions of a sand volleyball court are 30 x 60 feet with a minimum of a 10 foot buffer on all sides to accommodate for play that protrudes outside of the court dimensions. Adding the buffer requires a minimum play area of 50 x 80 feet. In addition, spiked balls will often travel well beyond the 10 foot buffer zone (Attachment G). Therefore, it is staff's opinion that moving the court is not a viable option. The proposed relocation would reduce the usable area for the general China Cove beachgoers. The proposed relocation area would also cause the removal of vegetation which would •require Coastal Commission approval. It is important to note that shifting of the court within China Cove would negatively impact other residents surrounding the property and beachgoers. ITEM 4 FEBRUARY 3, 2009 PAGE 2 It is General Services and Recreation staff's opinion that the China Cove beach is not suited. for a volleyball court based on the dimensions of the beach. Any configuration of the court on the beach is within 50 feet of a private property line. The dimensions of the beach also do not lend themselves to mixing volleyball and beachgoers and creates a safety concern from spiked balls that travel outside of the court area. • Staff contacted the Coastal Commission to discuss the China Cove court. Although the Coastal Commission does not list China Cove as a permitted court; should the PB$R Commission decide to remove, relocate or keep the existing court, the City will need to file an application with the Coastal Commission to properly document the process. If the Commission makes the determination that the China Cove volleyball court be retained in its current location, it is recommended that the rules established by the PBEtR Commission at their July 5, 1988 meeting be posted and enforced by Park Patrol. Furthermore, an application would need to be completed and forwarded to the Coastal Commission for their approval. PUBLIC NOTICE All residents and property owners within 500 feet of China Cove were noticed two times regarding the date of this meeting. Attachments: A. Removal of Volleyball Court Request Application - Harold Parker, undated B. Relocation of Volleyball Court Request Application - David T. Beauchamp, undated C. Survey of Approved Beach Volleyball Locations dated 8/28187; Excerpt of 1/5/88 PB &R Commission Minutes D. Resolution 88 -14 E. Except of 5/3/88 P8 &R Commission Minutes F. Excerpt of 7/5/88 PB &R Commission Minutes w/ China Cove Beach Volleyball Court Regulations Staff Report, 06/24188 G. Schematic & Aerial View of Volleyball Court - • 0 0 ATTACHMENT i'• r; 0 0 City of Newport Beach Attn: Sean Levin Recreation Manager 3300 Newport Blvd. Newport Beach, CA 92658 Re: Removal of Volleyball Court Dear Mr. Levin: I believe our neighborhood would be a safer and nicer place without the volleyball court located on the beach in China Cove. The enclosed application package includes my reasons and thoughts as well as those of our neighbors on this subject. . can }��ma1 C Jiv, Sincerely, (:ii) Harold Parker 11 Recreation & Senior Services Department Volleyball Court Addition, Removal or Relocation Application Check All That Apply ADDITION XX REMOVAL RELOCATION NAME Harold Parker PHONE (949) 673 -8574 2700 Cove Street PROPOSED LOCATION OF ADDITION: N/A ZIP 92625 ln: � , v � PRESENT LOCATION OF COURT (REMOVAL /RELOCATION): Applicant respectfully requests the volleyball court on the China Cove beach not be reconstructed. Historically, the play area has dominated the small beach, precluding traditional uses, creates a dangerous, unsafe condition for other beach PROPOSED LOCATION (RELOCATION): N/A (see below) users, nearby property owners and pedestrians, and spawns illegal TO:SIGNEE and /or objectionable activity and behaviors (please see attached The aforementioned person is applying to have the volleyball court in question Affie ieMed or • relocated. The City requires the applicant to show proof of notification in writing or by certified mail, of those residents located within loo' of the existing and /or proposed location of the volleyball court. You are not required to sign this application; however those residents preferring to not sign will be notified by Certified mail as proof of notification. Once the City has received all of the necessary documentation it will be scheduled to be heard at a future Parks, Beaches & Recreation Commission Meeting. The adjacent residents will be notified by the City of the date and time of the Parks, Beaches & Recreation Commission meeting where this matter will be considered. If you have any questions, please phone the Recreation & Senior Services Department at 949 - 644-3151• 1) PRINTED NAME Harold Parker PHONE (949) 673 -8574 ADDRESS 2700 ove re t ZIP 92625 SIGNATU APPPROVE: YES NO COMME :70a a � �alIn? �,4 19 esv cks� 2) PRINTEDNAME David Beauchamp PHONE (949) 675 -0232 ADDRESS 26 1 a Lane Zip 92625 SIGNATURE ATPRO YES NO COMMENTS "to j1 vte L y1 n �R/Y}Je rQ��Rt1 inn! yes 1 Ur1 10-7 vOUybaA J' 3) PRINTED NAME i ,C/ Lam'E&7 -C°�� c� PHONE ADDRESS r�E � �' < .�-t ZIP � i SIGNATURE Z/ y o :- APPROVE: D NO COMMENTS • 4) PRINTED NA--ME_ ADDRESS oft6D SIGNATURE COMMENTS 5) RINTED WAM& 6) PRINTED • PHONE �y9' Z) ZIP 6 APPRO YES NO ,A) zy2atNLt�C° APPROVE: 49)- NO mwww or PRINTG NAiVIE—A,11 • :.ice APPROVE: ® NO 8) PRINTED NAME DMA, rs d. V .'l' ti (ntq A S PHONE ADDRESS -4(ztt� ZIP al �z s SIGNATURE APPROVE 'ES NO COMMENTS *Please make photocopies if additional signatures are required. • W t', Q-) i PA4 "�-nzl • • 3) PRINTWI1IvIE � -9 -fir tg ADDRESS ;L 0 SIGNATURE E COMMENTS 4) PRINTED NAME ADDRESS SIGNATURE 1 �� 5) PRINTED 6) PRINTED PH ZIP APPROVE: e� NO ZIP yoye0k.2 APPROVE: YES NO PHONE zip Z APP ROVE: YES ZIP PPROVE: YES NO w i MPdot ice'OZ�f%-�tJG yy,06u-�S, 0-S 1u7cPosvp 1b 'F�Y-Q l tarJ(�JfJ(D� A�rJ 'jrc-t Llo2 CDdLt �t� n9t� 7) PRINTED NAME PHONE ADDRESS ZIP SIGNATURE APPROVE: YES NO 8) PRINTED NAME PHONE ADDRESS ZIP SIGNATURE APPROVE: YES NO COMMENTS *Please make photocopies if additional signatures are required. Addendum Re Not Rebuilding the China Cove Volleyball Court Size of volleyball activity vis -a -vis size of the beach The game of volleyball involves more area that +just the court dimensions. An actual game routinely utilizes an additional 10 to -15 feet beyond the court boundaries. As a "result, the actual play area consumed an estimated 40% of the dry sand beach area and overlapped adjacent private properties. . Historically, this small beach area has been a family oriented beach, which often includes young, active children. As beachgoers and volleyball players infringed on each other, hard hit balls can (and have) hit children and others trying to enjoy a day at the beach. When the court was in place, it was not unusual to witness the trampling of people, umbrellas, towels, etc., by energetic volleyball players chasing after errant balls still in play— creating an unsafe environment for all — just another illustration that the beach is too small to support volleyball games. Additional Safety Concerns Volleyball participants routinely drove to the end of Cove Street, unloaded coolers, etc. and then backed their vehicles out, a distance of more than 150 feet, before swinging into the end of Femleaf for a straight route out of the Cove. In the process, they back past 10 homes, several of which house young children. This small stretch of street is also often populated with pedestrians making their way to the beach. A few years ago, a gardener in China Cove was fatally injured after being struck by a car backing down the street in the same manner. Illegal / Obiectionable Activities Volleyball participants routinely parked at the end of Way Lane, near the Marine Lab, and at the end of Cove Street, often blocking driveways and garages. If NBPD parking control personnel came by, they were typically allowed to simply move their cars temporarily and return them when the parking control people had moved on. The typical pattern was for players to bring coolers, containing beer, which they buried in the sand • and consumed throughout breaks in play. As the day progressed, the shouting and music got louder, the language and arguments became more offensive which diminished the enjoyment of other beachgoers and nearby property owners. On a larger beach, with lifeguards or similar authoritative presence, this can be controlled. The consequences, again, are magnified because the China Cove beach area is just too small to support traditional beach activities along with the volleyball court activity.....in additional to the obviously negative impact to adjacent property owners. Beyond the beer consumption, Volleyball participants pay no regard to the posted city rules and regulations including the requirement to remove nets and lines when finished playing, thereby "capturing" the entire area for the whole day. Players have never removed net and lines. Coincidentally, all above - mentioned problems disappeared when the court recently became unusable. The Other China Cove Beach (at the end of Fernleaf) The potential for these problems has been made worse because the other, even smaller, beach in China Cove has become nearly unusable due to changes in tidal action which have, effectively, pushed more people to the beach where the volleyball court was. Additionally, the families with the youngest children preferred the smaller beach because of volleyball related activity. These are the families now are forced to the beach where the volleyball court was. 11 Sys =©� %m <<� . '/� 11 0 ATTACHMENT City of Newport Beach Attn: Sean Levin • Recreation Manager 3300 Newport Blvd. Newport Beach, CA 92658 Re: Relocation of Volleyball Court To Whom It May Concern: My Name is David Beauchamp, and I live at 2605 Way Lane in China Cove. I am sending you an application for your review, that requests from the City of Newport Beach to relocate the volleyball court from its existing spot to a new proposed location (see aireal photo). Included are my reasons to do so, a Happy lidays t�s David T. Beaucham i, is • mo LC LO 6.-X so A" a • Recreation & Senior Services Department Volleyball Court Addition, Removal or Relocation Application Check All That Apply _ADDITION REMOVAL XX RELOCATION NAME David and Tracy Beauchamp PHONE (949) 675 -0232 ADDRESS 2605 Way Lane ZIP PROPOSED LOCATION OF ADDITION: N/A 92625 PRESENT LOCATION OF COURT (REMOVAL /RELOCATION): See attached PROPOSED LOCATION (RELOCATION): Applicant respectfully requests a relocation as shown in the attached rendering, so as to a. �fl S � rr. n it •ALllt �Y7 significantly distance the court and play area from negatively impacting nearby private property. Please see attached addendum for TO:SIGNEE detail and specificity. The aforementioned person is applying to have the volleyball court in question added, removed or • relocated. The City requires the applicant to show proof of notification in writing or by certified mail, of those residents located within ioo' of the existing and /or proposed location of the volleyball court. You are not required to sign this application; however those residents preferring to not sign will be notified by Certified mail as proof of notification. Once the City has received all of the necessary documentation it will be scheduled to be heard at a future Parks, Beaches & Recreation Commission Meeting. The adjacent residents will be notified by the City of the date and time of the Parks, Beaches & Recreation Commission meeting where this matter will be considered. If you have any questions, please phone the Recreation & Senior Services Department at 949-644 -3151• 1) PRINTED NAME Davj4 and Tracy BeauchaONE (949) 675 -0232 ADDRESS 60. Z y Lane ZIP 92625 SIGNATURE APPROVE: ES NO COMMENTS C O u r i 05.2 �o vv�c Shy a-.J fie as rJ ba..AJ I L- ���" i iii & 6SU r} bb ALi4 "s Q v G / 1 O fm UJtTL , 2) PRINTED NAME LEa iC —�c PHONEJ�S�i'— yl/.��1�% ADDRESS /0Z LJq ZIP 1.26 2LJ' SIGNATURE APPROVES NO COMMENTSi k��r w moo %v�P�S • 3) PRINTED NA PHONE ADDRESS ZIP SIGNATUREfi1� ` , p , , APPROVE: NO • 4) PRINTED ZIP 2l? � APPROVE: YES NO COMMENTS 5) PRINTED NAME Z`<<O PHONE 7' -51V 4OCC7 ADDRESS ZIo CjQ M ZIP CI -�-Eo�S SIGNATURE -1 APPROVE! - 5 / NO COMMENTS ---Mc 'FDO `)f E Co o y\T, — F" vx Ch1-+ '.3 c> Coves 6) PRINTED NAME PHONE ADDRESS ZIP APPROVE: YES NO • 7) PRINTED NAME PHONE ADDRESS ZIP SIGNATURE APPROVE: YES NO 8) PRINTED PHONE ZIP SIGNATURE APPROVE: YES NO COMMENTS *Please make photocopies if additional signatures are required. • • 3) PRINTED NAME J(j G- �e-) PHONE &4 ADDRESS ZIP 9a�ac SIGNATURE n l Xl e�� A' APPROVE: S NO 4) PRINTED NAME R 681A -T C. CANNA PHONE % j9- 7,Z-?- 1-35`2 ADDRESS 2 6 6 g C o l/E .57.. C6A p w ,4 Prg-Y fie ZIP 92613- SIGNATURE 72e�iP �' APPROVE: <L'EjS NO d 5) PRINTED NAME Ci, Q. R PHONE 7 �I � S ADDRESS c2�, Y zip SIGNATURpe Z7& APPROVE: NO COMMENTS 6) PRINTED NAME ?/kT tx1 u R d ,-- t 0 rot AS PHONE qJ4, Li 3 UZG�;- ADDRESS fZ&1S C E '3:7C, ZIP gZ� SIGNATURE P0L SA ejai V APPROVE: E 7 NO • CommENTS • 7) PRINTED 8) PRINTED SIGNA COMMENTS 11vh //V-1I— ray —,irk ZIP "UZ Tr APPROVE: 0 NO PHONE ZIP APPROVE: YES NO *Please make photocopies if additional signatures are required. Addendum Regarding Relocation of China Cove Beach Volleyball Court Obviously, the game of volleyball involves a good deal more area that just the court dimensions. An actual game routinely utilizes an additional 10 to 15 feet beyond the court boundary lines. The previous court location had direct consequences for at least 3 nearby property owners because the play and players overlap adjacent private property boundaries. As volleyball activity infringe on the quiet enjoyment of nearby property owners, hard hit balls can (and have) hit property owners, their guests, their landscaping and their structures, creating unsafe conditions. Without express or implied permission, volleyball players routinely used private property hoses (and water) and entered private property, including actual homes, looking for errant volleyballs. Private property walls and fences became depositories for clothing, keys, sport bags, drinks and related paraphernalia. Because of the close proximity, sand was constantly being kicked up and onto /into private property. When the volleyball court was in place, the typical pattern was for players to bring coolers, containing beer, which were buried in the sand and consumed throughout breaks in play. As the days progresses, the shouting and music gets louder, the language and arguments become more offensive which diminishes the enjoyment of nearby property owners. In truth, the previous location of court was clearly too close to private property boundaries. The 18 foot distance from the volleyball pole to two beachfront properties is • unprecedented. It is even closer at the easterly side of the court. Additionally, the easterly end of the court comes similarly close to a 3rd beachfront property. As previously described, play and collateral activity took place well beyond the "official" court lines, resulting in a continuous, unpleasant "in your face" experience for affected property inhabitants, diminishing both the enjoyment and value of nearby property. If the City actually believes that the China Cove beach is large enough for a volleyball play area, then the outlined relocation must be considered. • China Cove Beach Volleyball Court Description The proposed volleyball court ( +/ -30' x 60') as shown in • Study Scheme 3, is positioned approx 45' from — and parallel to — the Caltech Marine Laboratory property line, running in a North - Northeast direction and approx 30' from the end of Way Lane. 11 A A A • ;4: China Cove Property Lines N at 0 25 50 '!!!! Feet • 0 0 ATTACHMENT CITY OF NEWPORT BEACH r -- PARKS, BEACHES AND RECREATION DEPARTMENT AUGUST 28, 1987 SURVEY OF APPROVED BEACH VOLLEYBALL LOCATIONS • Location Recommended Action Corona del Mar Reinstall perpendicular "M" Street Install perpendicular "L" Street Install perpendicular and per specifications for poles Between "I" and "H" Streets Install perpendicular Between "G" and "H" Streets Install one court and post removal of other court "F" Street No action Between "E" and "F" Streets Install perpendicular. "D" Street Install blue poles per specifications "C" Street Install perpendicular and delete as "Tournament Location" • "B" Street Delete from approved list West side Balboa Parking Lot Install per specifications Island Street ' Install perpendicular Between Island and 6th Streets Post for removal 6th Street No action Between 6th and 7th Streets Post for removal 7th Street Install perpendicular; post one for removal 8th Street Post for removal 9th Street Post one for removal 10th Street Reinstall per specifications 111:1 Street - Check proximity to property lines 12th Street Replace existing poles • io. C*-- -+ nalnta frnm Annrnvpd lit -2- Location 15th Street 16th Street 17th Street • Between 18th and 19th Streets Between 19th and 20th Streets 20th Street 24th Street 26th Street 28th Street 30th Street 34th Street 38th Street 40th Street Between 41st and 42nd Streets 43rd Street • Between 43rd and 44th Streets Between 46th and 47th Streets Between 49th and 50th Streets 52nd Street 55th Street 56th Street 58th Street 59th Street 61st Street Between 62nd and Prospect r\ Cedar Street Colton Street Recommended Action No action -Post for removal Install perpendicular and move towards street end Replace existing poles Post for removal Post one for removal No action Install per specifications No action No action Reinstall up right No action No action Post for removal Replace poles Post for removal Replace poles Replace poles Clarify location Move existing poles currently at 56th St Move to 55th Street Install per specifications Install per specifications Post for removal Replace poles Post for removal No action • Location Recommended Action Fern Street Post one court for removal Grant Street Install additional court per • specifications Between Grant and Highland Streets Install blue poles Highland Street Post for one court for removal Nordinia Street Post for removal Sonora Street Post one court for removal; grade tandem courts and make level, China Cove Post for removal Street at Bay Avenue Post Tor removal • CITY OF NEWPORT BEACH �+oa Par -ks, Beaches & Recreation Commission Page 2 exLe iv- Vs/,22 • 2 ��, a �. City Council Chambers 7 p.m. INDEX II. PRESENTATION OF SPECIAL RECOGNITION AWARDS Mark Deven reported that the Youth Flag Football team from Mariners School and a team composed of players from Andersen and Harbor View Schools advanced to compete in the Orange County Tournament. The players are being honored for their skill and achievement at this mee ' Jeff Bertonneau, Coach at Andersen School, and n Perry, Coach at Mariners School, were introduced. coaches thanked their players and parents for all it support. Chair Brenner announced each athlete ommissioner Taft presented the individual Special R nition Awards. Following the presentations, a picture of each team was taken. III. ACTION ITEMS Item #5 - Commissio mmunit Service Awards Nominations Commission Community Mark Deven gav rief background of the Commission Service Community Se a Awards program and reviewed staff's Award nominatio s follows: Dr. Arthur Walton for his contribu Nominations • tion to City's youth track and field meets and creation of t ultural exchange meet with the City's sister city, 0 i, Japan; Rochelle O'Donnell for her efforts in ementing the special interest and enrichment program t the elementary schools; and Boyd Stillings for his many volunteer services, art work and printing talents at Oasis. Mr. Deven asked for additional nominations and Commissioner Grant nominated Bill Singer, who initiated Newport National Little League within the City and who has contributed a tremendous amount of time and effort towards this very successful program. M n x Commissioner Springer moved the four nominations as Item #6 - Beach Volleyball Rules and Regulations Mark Deven reviewed the background of the Beach Volleyball Rules and Regulations and summarized staff's and the General Service -s Director's comments and recommendations. Mr. Deven referred to Mr. Niederhaus' December 15, 1987 memorandum wherein he stated the volleyball courts at Corona del Mar Beach should remain as they are with the majority parallel to the ocean, for the purpose of easier beach cleaning with their mechanized equipment. 1 Beach Volleyball Rules and Regulations CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 3 0 „. �► City Council Chambers 7 p.m. INDEX Mr. Deven reviewed the impact of parallel courts which can adversely affect tournament play at Corona del Mar Beach. The City's summer tournament director and the volleyball players prefer a perpendicular set -up at this location for the reasons outlined in the report submitted to the Commission. During discussion of the Resolution, both Commissioners Springer and Taft agreed the court at China Cove is not an approved court, however, there are no problems at this site. In view of this, Commissioner Taft recommended Item 2 of the Resolution read... playing zones "unless reviewed by the Parks, Beaches and Recreation Commission and authorized as an exception.” Commissioner Herberts recommended Item 2 read ... playing zones "unless a specific request is made to the Commission for special consideration due to unusual circumstances." Commissioner Springer suggested Items 6 and 7 read... include a map and "proof of attempt to notify neighbors" within two hundred feet... Commissioner Grant recommended Item 10 read... volleyball courts, restrooms, "and the overall needs of the general community and other factors as deemed necessary by the Parks, Beaches and Recreation Commission." During discussion of the courts at Corona del Mar State Beach, Commissioner Herberts stated the Commission should consider the issues which best serve the recreational needs of the community. Commissioner Taft pointed out that the volleyball players do an excellent job of policing and cleaning the court areas. The three months during the summer are the only time beach maintenance is a problem in Newport Beach. Motion x Commissioner Springer motioned that Item #2 of the Ayes x x x Resolution be changed to read... "volleyball playing zones Nays x x x established herein unless authorized by the Parks, Beaches and Recreation Commission as an exception. Volley- ball nets shall be installed perpendicular to the ocean except at Corona del Mar State Beach which shall have four (4) parallel courts and two (2) perpendicular courts." Motion carries. • • Mc Ay • 0 CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission - Page 4 City Council Chambers 7 p.m. INDEX tion x Commissioner Springer motioned the following changes also es x x x x x x x be made in the Resolution: Paragraph 3 to read as submitted in the staff report. Paragraph 4 to read "A total of six (6) permanent courts shall be maintained at the Corona del Mar site. Paragraphs 6 and 7 to read... include a map and "written acknowledgement or proof of attempt to notify by certifed mail from the neighbors within two hundred feet (200`) of the line of sight of either side..." Paragraph 9 corrected to read as submitted in the staff report. Paragraph 10 to read... "existing volleyball courts, rest - rooms, and the overall needs of the community, or other considerations as deemed necessary by the Parks, Beaches and Recreation Commission." In addition, on the Approved Locations List, the 24th Street location to read "Post for Removal." Unanimous. Item #7 - Capital Improvement Project Priority Recommenda_- Capi vement tions oject Commissioner Wolfe, Jr, reported the Preliminary Propos Priority for FY 1988 -89 as submitted are listed in tentative Recomnenda- priority. Most of the proposed improvements are f tions existing facilities. Following the Commission' ecommenda j tions, the list will be submitted to the Ci anager. Mark Deven reprrted that during the month it has come to staff's attention that roof re ement /repair is needed at Oasis for approximat 25,000. Commissioner Konwiser r ended the list not be priorit- ized and that the am for Item #5, Replace Asphalt Pathway at Eastbl ark, be cut back or the item deleted from the list. Commiss' Grant referred to the above mentioned Item #5 and ed he consulted with the Park and Street Tree S intendent who said this is an access road and also ed by walkers. Hence, it can be left as is. Commissioner Konwiser suggested that Item #15, Install 00 0 Tennis Court Lights at San Joaquin Hills Park, be the last item with a zero dollar amount since it will be financed through a reserve fund. Is n u ATTACHMENT RESOLUTION NO. 88 -14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY • OF NEWPORT BEACH ESTABLISHING REGULATIONS CONTROLLING THE INSTALLATION AND MAINTENANCE OF VOLLEYBALL PLAYING AREAS ON THE PUBLIC BEACHES IN THE CITY OF NEWPORT BEACH AND RESCINDING RESOLUTION NO. 83 -9. • WHEREAS, Resolution No. 83 -9, which was adopted on January 16, 1983, sets forth the existing regulations for the installation and maintenance of volleyball courts on public beaches in the City; and WHEREAS, the Newport Beach Parks, Beaches and Recreation Commission has made certain recommendations that said regulations be revised and updated; and WHEREAS, the City Council has reviewed the recommendations of the Parks, Beaches and Recreation Commission and wishes to establish these recommendations as the regulations • for the installation and maintenance of volleyball playing areas on the public beaches in Newport Beach. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the following are hereby established as the regulations for the installation and maintenance of volleyball playing areas on the public beaches in the City of Newport Beach: 1. The public ocean front and bay beaches shall be divided into five (5) volleyball playing zones which are identified as follows: ZONE ONE shall be the area between the Santa Ana River and Orange Avenue; • ZONE TWO shall be the area between Orange Avenue and the Newport Pier; ZONE FIVE shall be all the public beaches fronting on the waters of Newport Bay. 2. No volleyball courts shall be installed within a • fifty feet (50') of a private property line or sidewalk in any of the five (5) volleyball playing zones established herein unless authorized by the Parks, Beaches and Recreation Commission as an exception. Volleyball nets shall be installed perpendicular to the ocean except at Corona del Mar Beach which shall have four parallel courts and two (2) perpendicular courts. 3. Tandem volleyball courts shall have a minimum of twelve feet (121) of spacing separating the center posts in all zones. 4. A permanent tournament location shall be established and maintained at Corona del Mar State Beach. A total of six (6) permanent courts shall be maintained at the Corona del Mar site. • 5. Volleyball courts are authorized at the locations described on Exhibit "A" hereto and incorporated herein by reference and said courts shall be inspected and maintained by the Parks, Beaches and Recreation Department. The Department shall visually inspect all courts each March and September and report the results and any necessary corrective actions to the Parks, Beaches and Recreation Commission. 6. Applications for installation of additional permanent courts shall be submitted for approval by the Parks, Beaches and Recreation Commission. Application forms are available from the Parks, Beaches and Recreation Department and shall include a map and written acknowledgment or proof of attempt to notify by certified mail the neighbors within two hundred feet (2001) of the line of sight of either side of the 9. Maintenance and installation of volleyball courts shall be by the Parks, Beaches and Recreation Department. Poles shall be six inches (6 ") by six inches (611) by twelve feet (121) or four inches (411) by four inches (411) by twelve feet (121) wood except at the Corona del Mar tournament location which shall have metal poles. Non - authorized courts shall be posted for thirty (30) days prior to the scheduled removal by the Parks, Beaches and Recreation Department unless the: Department determines that conditions exist whereby the court's location and /or installation interfere with Marine Safety operations or create conditions which compromise public safety. The Department's immediate removal of courts under these conditions may be appealed to the 7. Applications for removal of existing permanent courts shall be submitted for approval by the Parks, Beaches and Recreation Commission. Application forms are available from the Parks, Beaches and Recreation Department and shall include a map and written acknowledgment or proof of attempt to notify by certified mail the neighbors within two hundred feet (200') of the line of sight of either side of the existing location. Following completion of the petition and submission to the Parks, Beaches and Recreation Department, the location will be posted with a notice for the proposed removal. 6. Existing courts not included in the list of authorized courts will be removed by the Parks, Beaches and Recreation Department. Owners will have thirty (30) days to remove a volleyball court following posting of notice by the Parks, Beaches and Recreation Department. Residents may use the application procedure to appeal removal by the Parks, Beaches and • Recreation Department to the Parks, Beaches and Recreation Commission. 9. Maintenance and installation of volleyball courts shall be by the Parks, Beaches and Recreation Department. Poles shall be six inches (6 ") by six inches (611) by twelve feet (121) or four inches (411) by four inches (411) by twelve feet (121) wood except at the Corona del Mar tournament location which shall have metal poles. Non - authorized courts shall be posted for thirty (30) days prior to the scheduled removal by the Parks, Beaches and Recreation Department unless the: Department determines that conditions exist whereby the court's location and /or installation interfere with Marine Safety operations or create conditions which compromise public safety. The Department's immediate removal of courts under these conditions may be appealed to the 0 10. Final Parks, Beaches and Recreation Commission action on installation or removal applications will be based on factors which may affect the proposed or existing court location, • including parking, beach maintenance, marine safety, proximity to existing volleyball courts, restroom and the overall needs of the general community or other considerations as deemed necessary by the Parks, Beaches and Recreation Commission. BE IT FURTHER RESOLVED THAI.', Resolution 83 -9 is hereby rescinded. ADOPTED this 22nd day of _February , 1988. ATTEST: �o • City Clerk Cj • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT AUGUST 28, 1987 SURVEY OF APPROVED BEACH VOLLEYBALL LOCATIONS Location Corona del Mar "M" Street "L " Street Between "I" and "H" Streets Between "G" and "H " Streets "F" Street Between "E" and "F" Streets "D" Street "C" Street is "B "." Street West side Balboa Parking Lot Island Street, Between Island and 6th Streets 6th Street Between 6th and 7th Streets 7th Street 8th Street 9th Street 10th Street filth Street 12th Street • 13th Street Recommended Action Reinstall perpendicular Install perpendicular Install perpendicular and per specifications for poles Install perpendicular Install one court and post removal of other court No action Install perpendicular Install blue poles per specifications Install perpendicular and delete as "Tournament Location" Delete from approved list Install per specifications Install perpendicular Post for removal No action Post for removal Install perpendicular; post one for removal Post for removal Post one for removal Reinstall per specifications Check proximity to property lines Replace existing poles Delete from approved list 0 • • Location 15th Street 16th Street 17th Street Between 18th and 19th Streets Between 19th and 20th Streets 20th Street 24th Street 26th Street 28th Street 30th Street 34th Street 38th Street 40th Street Between 41st and 42nd Streets 43rd Street Between 43rd and 44th Streets Between 46th and 47th Streets Between 49th and 50th Streets 52nd Street 55th Street 56th Street 58th Street 59th Street 61st Street Between 62nd and Prospect Cedar Street Colton Street _2_ 0 Recommended Action No action Post for removal Install perpendicular and move towards street end Replace existing poles Post for removal Post one for removal Post for removal. Install per specifications No action No action Reinstall up right No action No action Post for removal Replace poles Post for removal Replace poles Replace poles Clarify location Move existing poles currently at 56th Move to 55th Street Install per specifications Install per specifications Post for removal Replace poles Post for removal No action • • Location Fern Street Grant Street 0 Between Grant and Highland Streets Highland Street Nordinia Street Sonora Street China Cove 18th Street at Bay Avenue -3- . Recommended Action Post one court for removal Install additional court per specifications Install blue poles Post for one court for removal Post for removal Post one court for removal; grade tandem courts and make level Post for removal Post for removal 0 ATTACHMENT 18 4 CITY OF NEWPORT BEACH Item No. 3 arks, Beaches & Recreation_ Commission May 3, 1988 ~ Xfir+'L b.� 5(3 t'&? M n v.4s City Council Chambers 7 p.m. .INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Mark Deven, Recreation Superin- tendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to Order Call to Order The meeting of the Parks, Beaches ecreation Commission was called to order at 7:05 P. Item #2 - Roll Call Roll Call Roll call was tak ommissioners Brenner, Grant Herberts, Konwiser, Spri Taft and Wolfe, Jr. were present. Item #3 roval of Minutes Approval of Minutes MO_.Jn x C sioner Taft moved the minutes of the April 5, 1988 Ayes x x x x ting be approved. Unanimous. Item #4 - Adoption of Agenda Adoption of Agenda The agenda was adopted as presented with the addition of Avon Street Wetlands, Bonita Creek Park, Big Canyon and PCH Boat Ramp. Item #5 - Volleyball Court - China Cove Volleyball Court - Mark Deven referred to the.subject report and reviewed China Cove staff's recommendations to either retain the court in its present location or remove the court. He pointed out that the existing court is in the best location from the stand- point of safety, high tides, etc. Following posting for removal on April 6, 1988, an equal number of letters and petitions were received supporting retention and removal. As a result, the matter is now being presented to this Commission for their consideration. Chair Brenner opened the meeting to Public Testimony. David Beauchamp, 2605 Way Lane, addressed the Commission. He stated his home directly faces the court and feels the problems such as traffic, noise and parking in China Cove are not related to the volleyball court. He added that CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX volleyball is a great beach amenity and that those who do play there pick up litter on the whole beach area and are courteous and respectful of the beach and the property owners. He added that if the poles were removed, there would be more beach chairs, games, etc., resulting in even more problems. Debbie Douglass Ogorek, 2609 Cove Street, addressed the Commission. She stated their home is at the street end, 10 steps away from the court, and too close to their home since it is very noisy and they can easily hear profanity. She added that the parking problems are bad since the players either block or park in their driveway. She would like the court removed and suggested players go to the main beach. Jack Hall, 2619 Cove Street, addressed the Commission and referred to a letter addressed to Council from Ben Douglass. Chair Brenner pointed out that each of the Commissioners has received and read the letter. Mr. Hall stated he feels the court causes illegal parking problems and cited instances where the players were very offensive. He added that if the court were to remain, parking, restrooms and a turn around area should be provided. Commissioner Springer arrived at 7:25 P.M. David Beauchamp, 2605 Way Lane, again addressed the I Commission and pointed out the court services a variety of people, including residents. Since the court has a permanent net and line, he suggested pulling the net might help the situation.' Jack Hall, 2619 Cove Street, addressed the Commission again and stated establishing hours would not work unless supervised. He was under the impression that originally no play was allowed from June to September, on Holidays and from 12 Noon - 4 P.M. during peak periods. Julia Gold, 2601 Way Lane, addressed the Commission. Ms. Gold referred to Resolution No. 88 -14 to which this Commission is being asked to make an exception for the court's location. She stated she is appearing on behalf of beach goers and sun bathers who are being pushed into the ocean. This is the last swimable beach in the area which is used by an elite group of volleyball players. She feels that since this is a small beach it should be designa- ted a passive swimmers beach. Three blocks away is a main, L large beach with amenities such as lifeguards, restrooms, parking, etc. for the players. Ms. Gold also referred to I • CITY OF NEWPORT BEACH arks, Beaches & Recreation -Commission Page 3 City Council Chambers 7 p.m. INDEX the liability of emergency access, reckless driving on alley -like streets, cars blocking fire hydrants, and use of neighbors' homes since there are no bathroom facilities. She feels that if the court is to remain, there be per- manent hours posted, lifeguards, a restroom installed and maintained, and a method of control for illegally parked cars. In summation, she asked that the beach be preserved as a swimming cove and passive area. Bruce Kahl, 715. Narcissus, addressed the Commission. As a volleyball player and frequent user of the beach, he stated the players are sensitive to the neighbors, do not park in their driveways, do not use profanity or litter the beach. He referred to a petition with 25 signatures in favor of retaining the court. Rob Walker, 2575 Elden Avenue, Costa Mesa, addressed the Commission. He stated many professional people from other areas go to this site and he feels there is plenty of beach for the swimmers. He feels the players do not cause the parking problems, but that the jet skiers and swimmers do. There is only one small dumpster at the Cove which is overflowing by the end of the weekend. Debbie Douglass Ogorek, 2609 Cove Street, again addressed the Commission. She reported the cars that block her driveway are the volleyball players. Richard Larson, 23 Canyon Ridge, Irvine, addressed the Commission. He stated he felt that the court is used as a scapegoat for China Cove's problems; that the problems would exist if there is or is not a court. Tom Moore, 1219 Blue Gum, addressed the Commission. He said that although he is a volleyball player, he also sunbaths at the Cove since it is a less crowded beach. He feels the players get blamed for the problems and he has never seen a time when there was not enough room for sunbathers. He suggested adding more trash cans since one is not sufficient and feels a restroom would only make the situation worse. He stated the positives of a volleyball court outweigh the negatives. Tony Ferguson, 215A Carnation, addressed the Commission. He reported that since the area is shielded, players favor this site since it protects them from the wind. � M . ,, I CITY OF NEWPORT BEACH 0 Motic 0 arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Tom Miller, 6308 W. Pacific Coast Highway, addressed the Commission. He referred to Corona del Mar State Beach where the prevailing wind blows smoke from the fire pits onto the volleyball courts. Mrs. Cleo Jones, 2608 Cove Street, addressed the Commission. She said she lives 40' away from the court and, although not against the sport, feels it takes away too much of the beach. She also cited instances where windows have been broken and children hit by the ball. Richard Lewis, 2600 Cove Street, addressed the Commission. He suggested making the court conform to the 50' minimum from every property line. He stated there are two beaches here and feels there is a reasonable amount of beach; that the situation has worked for years. He objects to the launching of jet skis at the site and feels many problems center around those who do not play volleyball. He recommended a one year trial period during which the permanent net would be removed. This would free up the beach area when volleyball is not in use and would dis- courage some who just park and play. He also suggested posting reasonable hours and shifting the court slightly away from the homes so they are a minimum of 50' away. Tracy Riddle, 61512. Orchid, addressed the Commission. Tracy stated players would lose quality of play and a well protected area should the court be removed. Chair Brenner closed Public Testimony and discussion by the Commission ensued. Commissioner Wolfe, Jr. stated he .felt the site is a great place to play volleyball but feels the rights of the home- l owners should be respected. He suggested a compromise be sought such as removing the net and posting hours which the players could enforce themselves for a trial period. n x Commissioner Taft motioned the net be removed and reasonable hours be posted. Commissioner Grant stated he felt the court is unauthorized under the new guidelines and there needs to be a balance of needs between the homeowners and the public. He suggested slightly relocating the court. He felt removing it would cause more parking and traffic problems. Commissioner Konwiser stated he felt this public beach should be used by as many as possible. He felt that since . 4 CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX posting of hours cannot be enforced, this be eliminated from the motion. Commissioner Springer proposed the hours be 11:00 A.M. to 4:00 F.M. year round and enforced by the players. Chair Brenner suggested the posting of hours be referred to the Oceanfront and Beach Committee. When the hours are posted, it should be noted the court is on a trial basis. Commissioner Herberts and Grant concurred. Commissioner Wolfe, Jr. suggested the Oceanfront and Beach Committee meet with the players and residents to implement a compromise. Commissioner Taft announced he and Commissioner Springer wil meet with the China Cove community and the volleyball players. He asked that those involved leave their name with Mark Deven so they can be contacted when a meeting date is established. Motion x Commissioner Taft amended his motion to state the volleyball Ayes x x x x x x court at China Cove be retained with the condition that the net be taken down when people are not playing; that the hours, regulations, and location will be referred to the Oceanfront and Beach Committee for a decision which will be made in conjunction with the China Cove Association and the volleyball players using the courts. Unanimous. The Commission will review the Oceanfront and Beach Committee's report at their June 7, 1988 meeting. Chair Brenner pointed out this will be on a trial basis and asked the volleyball players to notify other players. Commissioner Konwiser also asked the players to notify Mark Deven so there can be a proper follow up. tem - Newport Heights Park Needs Newport Heights Director Whitley referred to a letter received from Karen Park 3309 Clay Street, which was presented at the Needs Apri ing and continued to this meeting. Ms. Smith referred n ter to church property for sale at Clay and Bolsa, and su it be purchased for a green belt area since the Heights deficient in parks. Chair Brenner opened the meeting to stimony. (' • ATTACHMENT CITY OF NEWPORT BEACH \47r\, Parks. Parks. Beaches & Recreation Commission W •N\7\ Z \�7 Page 7 ' 1 �YP� V�p� C ity Council Chambers 7 p.m. INDEX Commissioner Grant recommended this matter be brought up Item #13 - China Cove Volleyball Court Regulations China Cove ' Volleyball Mark Deven reported the Commission, at their May 3 Court Regu- meeting, directed staff and the Beach and Oceanfront lations Committee to work with China Cove residents and develop a plan of action and regulations agreeable to all. Following their June 9 meeting, the proposed recommendation as written are submitted for the Commission's review. The report was also sent to members of the Committee who have further stated the situation is much improved, i.e., the language is better; the net is removed; parking is improved, etc. Commissioner Grant reportdd he was at the site on the afternoon of July 4 and there were no people in the volley- ball area. He feels too much time will be taken away from the court area with the proposed hours. Commissioners Springer and Taft agreed with the rules as presented since they are agreeable to the residents. Commissioner Springer motioned to approve the recommenda- tions as listed. Commissioner Brenner suggested Recommendation No. 5 read "Volleyball nets shall be removed during non playing times and daily at sunset." Motion x Ayes x x x x x x Commissioner Springer amended her motion to include x Commissioner Brenner's statement. Motion carries. Item #14 - Ocean Front Equipment Ocean Front Mark Deven reported the Beach and Oceanfront Committee met Equipment as a result of correspondence from Laurie McKenzie requestin play equipment at 10th St. which had been removed due to unsafe conditions. Additional consultation with the Assistant City Attorney resulted in the recommendation as written. It was felt that play equipment belongs in parks and not on the beach. Gy y wn Item No. 13 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: June 24, 1988 • TO: Parks, Beaches and Recreation Commission FROM: Recreation Superintendent SUBJECT: CHINA COVE VOLLEYBALL COURT REGULATIONS Recommendation: Approve the following rules regulating volleyball court use in China Cove and authorize the posting of a sign as a means of notifying users and residents: Use Prohibited Daily, 12 Noon - 4 P.M., June 15 - September 15. 2. Use Prohibited on Weekends and Holidays, 12 Noon - 4 P.M., September 16 - June 14. 3. Drinking Prohibited. 4. Loud and Unreasonable Noise Prohibited. 5. Volleyball Nets Shall Be Removed Daily at Sunset. Failure to observe these regulations may result in the removal of this volleyball court. . Background: At the meeting of May 3, 1988, the Commission directed staff and the Beach and Oceanfront Committee to develop rules and regulations for the China Cove volleyball court. The Commission directed that the rules include the daily removal of the net, that China Cove residents and volleyball players be consulted regarding development of the proposed rules, that the Commission review and approve the rules prior to posting, and that a "trial period" be established to insure a follow up report. On June 9, the Committee met with China Cove residents, Debbie Ogorek and Jack Hall, to discuss negative conditions which result in the use of the volleyball court. Following the meeting, proposed rules were reviewed by staff with Dave Beauchamp, another China Cove resident and supporter of the volleyball court. All parties involved in the development and review of the proposed rules are in agreement regarding the use and application of the rules as a condition of retaining the volleyball court. The Beach and Oceanfront Committee and staff will continue to monitor the situation and report back to the Commission at the meeting of October 4, 1988. The attached sections of the Municipal Code assisted in the development of the proposed rules. • 22, v 0 • ATTACHMENT rr 1] View from above court i sn Fit - -� a r • http:// www .volleyballusa.com/imagesNiew- From - Above.gif Page 1 of 1 12/10/2008 (1) • TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation PB &R Commission Age da Item No. February 3, 2009 Staff recommends that the Parks, Beaches and Recreation Commission consider the tree donation request at Old School Park. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a donation request from Mary Kirtland (Attachment A) to donate a tree at Old School Park. The donated tree will be an Orchid tree, and will be planted from a 36" box • container. Currently, there is only one donated tree at this site with a dedicatory plaque. If approved, the Orchid tree will be a welcome enhancement to the proposed location, and also matches some existing Orchids across from the park. (Attachments B & Q. Since the value of the tree is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque. The submitted plaque verbiage, which complies with City Council Policy B- 17, is "Donated for Mary Jo Tyler ". Ms. Kirtland and Council Member Nancy Gardner have received a copy of this report, and a notice of the Commission meeting. Additionally, as per the Council Policy B -17, all adjacent property owners within 300 feet of the donation site were also notified of the Commission meeting. Attachments: (A) Ms. Kirtland's Gifts for Tomorrow Order Request Form (B) Picture of proposed tree type (C) Picture of proposed planting location • Gifts for Tomorrow Order Request Form Item # Description _ school NOusl far k Cordy)a @ Pra r" MtTgAoIrc2 OF v, cl7idfirvlz Contact Information a re Ki r (�n� Nome ' -7i S` l�are�ss�s• Mailing Address n rt n rid a l7/4-/ R'Z &mss' Phone $ignaNre DEDICATION PLAQUE INFO Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $ 1,000. �Coontact city staff for more information. p, Yes, I am interested in dedicatory plaque for my do lion. Plaque is donated for, {Ylurv, Jo `iyl2,r first Name Last Name as ; of i� 7 E CI • 9 96 1 Am 406i Ali ; " W�_ ov • K I'll ar' r"1 I 47 OW di w t U yb S e� C7CIFp0.��P • TO: FROM: SUBJECT • • a,: PB &R Commission Agenda Item No. 0 February 3, 2009 Parks, Beaches and Recreation Commission General Services Director Revision of Council Policy B -17: Parks, Facilities, and Recreation Program Donations Recommendation Staff recommends that the Parks, Beaches and Recreation Commission support the revision to Council Policy B -17, and recommend City Council approval. Discussion/Background City Council Policy B -17 establishes a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy sets forth specific criteria for donations to ensure area compatibility, attractiveness, usefulness, and the capability to be maintained. One of the objectives of the policy is to identify several ways in which a donor may be recognized for their contribution to the City. Section H(a) of the policy currently reads: Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following: "Donated by ", "Donated for ", or "in Recognition of Staff is recommending the following changes to Section H(a): Donors providing donations valued at $1,000 to less than $3,949 $4,000 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following: "Donated by ", "Donated for"; or "In Recognition of", or "In Memory of The recommended change to this Section is due to the many requests staff receives from potential donors wishing to use the term "In Memory of as part of the verbiage on their plaque. If the Commission supports this revision to Policy B -17, staff will forward to City Council for approval. CJ 11 Financial Information There is no financial impact due to this action. Mark Harmon, Director General Services Department Attachments: (A) Copy of Council Policy B -17 B -17 PARKS, FACILITIES, AND RECREATION PROGRAM DONATIONS • PURPOSE The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure for which gifts may be donated to the City. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and the capability to be maintained. Each donation considered for inclusion in the City park public improvement and street system will be subject to established limitations and guidelines for the particular area. POLICY A. Acceptance of donations of cash or tangible items 1. Based on the value of the donation, appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. 2. Criteria for evaluation includes consideration of any immediate or initial expenditure required in order to accept the donation, the potential and extent of the City's obligation to maintain the donation, and the • community benefit to be derived from the donation. B. Types of Donations Donations may be received in the form of cash, real, _ or- personal property. Restricted donations are those donations that the donor specifies for a particular City location or purpose. Unrestricted donations are those donations that are given to the City for unspecified use. 1. Cash Gifts a. Donation of cash or items valued at below $10,000 may be accepted by the City Manager. However, any donation considered a park facility improvement that would result in an installation of a permanent fixture in the parks must be in compliance with section B-4 of this policy, Park and Street Improvement Donations. 0 1 B -17 b. Donations of $10,000 and above may be accepted by the Parks, Beaches and Recreation Commission. • C. Gifts of funds may be designated for restricted or unrestricted use. d. Gifts of funds accepted by the City imply no other obligation besides using donated funds for the specified purpose. 2. Trees Tree donations add beauty to City parks and facilities. Trees may be donated and installed at parks and parkway Iocations recommended by the General Services Director and approved by the Parks, Beaches and Recreation Commission. The minimum size of tree donations must be 24" boxed containers unless waived by the Commission. a. Tree donations are limited to specific species and limitations identified in the City Donation Catalog. 3. Benches Bench donations may be donated and installed in different areas of • placement including parks, streets, along the beachfront, within villages, commercial districts, neighborhoods, on a specific island, etc. The Parks, Beaches, and Recreation Commission, with the assistance of General Services staff, shall designate the type, style, design, and placement of City-owned benches on City property. a. An inventory of designated benches and available bench locations will be maintained in the City Donation Catalog. b. Donation requests must be submitted to the General Services Department and meet the following requirements: L Bench donations along a city street, beachfront or other public right of way will require the approval of the General Services Director. 2 • B-17 ii. Bench donations within a commercial district will require notification of, and an endorsement from, the local business • association, if applicable. iii. Bench donations for parks and facilities within a residential community will require notification of residents and an established homeowners association or common interest development, when applicable, within 300 feet of placement. 4. Park, Public Improvement, and Street Amenities Other amenities such as drinking fountains, tables, and other equipment that will improve public places in parks, in and /or around public buildings, streets, walkways, and trails may be donated to the City. a. Other amenities that may be donated will be identified in the City Donation Catalog. b. Donation of public amenities valued at below $10,000 may be accepted by the City Manager. C. Donation of public amenities valued $10,000 and above may be • accepted or declined by the Parks, Beaches and Recreation Commission. d. Donations to be installed on public sidewalks shall meet the criteria described in Policy 1,15 Encroachments on Public Sidewalks and approved by the Public Works Director and General Services Director. C. Naming Rights Donors may receive naming rights on capital improvement projects for which any donation matches or exceeds 75% of the total budgeted cost for the area benefiting from the donation. All such donations will be submitted to the City Council for acceptance of the donation and the name to be applied to the project in keeping with City Council Policy B -9 — Naming of City Parks & Facilities. • 3 B -17 D. Sponsorships • Special Events are recognized as fundraising activities. Where donations or sponsorship of a special event will require some form of recognition, and, in order to provide recreational opportunities, corporate or organizational sponsors may be recognized by use of logos and name on event banners and signage. Signs and literature at all such special events would be at the discretion of the appropriate Department Director. The size, scale and location of corporate logos and names should not dominate the event facilities or area. Corporate logos and /or names should not be displayed in a manner that would, in any way, suggest the endorsement of the Department or the City. All signs must comply with the City's existing sign code and Council Policies B -3 and B-8. E. Right to Decline The City of Newport Beach reserves the right to decline any donation if, upon review, acceptance of the donation is determined to be not in the best interest of the City. F. Special Privileges Making a donation or co- sponsoring a special event does not entitle a sponsor /donor to any special privileges other than those stated in this policy • such as recognition, plaques or displays at events, unless otherwise agreed upon and approved by the Department Director or the City Council when appropriate. - G. Gift Donation Cataloe The Recreation & Senior Services Director and General Services Director shall review and present to the Parks, Beaches & Recreation Commission periodically the City Donation Catalog containing ideas for public donations. H. Acknowledgements 1. Letter of acceptance of donation will be sent to donor. 2. In some cases, recognition of donations may be given at Commission or Council Meetings. 3. Plaques are reserved for donations meeting the following criteria: • 4 B -17 a. Donors providing donations valued at $1,000 to less than $3,999 may elect to provide a dedicatory plaque not exceeding 2" x 6" with a name designated by the donor preceded by one of the following. "Donated by ", "Donated for", or "In recognition of ". b. Donors providing donations valued at $4,000 or greater may elect to provide a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Plaque content must be approved by the Parks, Beaches & Recreation Commission. C. Donors providing donations valued at least $1,000 that recognize individuals or organizations that have provided distinguished long term and /or significant service to the City may include a dedicatory plaque not exceeding 5 "x7" with name, date and dedication wording not exceeding 25 words. Individuals can include City employees with 25 or more years of distinguished service, as determined by the PB &R Commission. d. Plaques are at the expense of the donor, the City will assume ownership and maintenance of the donated item and plaque however, the City does not assume replacement costs due to vandalism or theft. Plaques will remain on a donated item during . its useful life. The City reserves the right to remove and /or relocate the donated item. e. Plaque information will be entered on the Gift Donation Catalog application form and ordered by the City. Adopted - May 9, 2006 Formerly G-5 0 5