HomeMy WebLinkAbout10/6/2009 - Agenda PacketCity of Newport Beach
Parks, Beaches & Recreation Commission
Tuesday, October 6; 2009 - 7pm — City Council Chambers
AGENDA
ORDER AND ROLL CALL
DIRECTOR'S COMMENTS
• Director Detweiler
• Director Harmon
• City Council Actions
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to
three minutes.
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar 1 -5 are considered by the Commission to be routine and will all be enacted by one
motion in the form listed below. The Commission Members have received detailed staff reports on each of the items
recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the
motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the
Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to
assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table.
CONSENT CALENDAR
1. Minutes of the September 1, 2009 regular meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
2. Park It Operations Division Activity Report.
Recommendation: Receive /file monthly Activity Report for activities and upcoming projects.
3. Recreation 8 Senior Services Activity Report.
Recommendation: Receive /file monthly Activity Report for activities and upcoming projects.
4. Bench Donation.
Recommendation: Approve bench request of Bette M. Ross to be located at Buffalo Hills Park.
5. Bench Donation.
Recommendation: Approve bench request of Susan Richards to be located at Balboa Fire Station.
COMMITTEE REPORTS -
• Park Development - Brown, Lugar, Marston
• Recreation /Senior Activities - Anderson, Hamilton,
Lugar
• Budget - Garrett Brawn, Lugar
• Ad Hoc
-- Community Service Award - Garrett Ruxlcka
-- Youth Sports Liaison - Rux{cka
-- China Cove Volleyball Court- Brown, Lugar
Other -- Marina Park - Garrett
FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion.
ADJOURNED
CITY OF NEWPORT BEACH
Parks, Beaches Et Recreation Commission
Regular Meeting
September 1, 2009 - 7pm
Convened 7:10pm
ROLL CALL
Present: Tim Brown, Chair
Kathy Hamilton
Phillip Lugar
Marie Marston,
Greg Ruzicka
Absent: Tom Anderson
Bill Garrett
Staff: Laura Detweiler, Recreation Ft Senior Services Director
Mark Harmon, General Services Director
Teri Craig, Admin Asst
DIRECTORS COMMENTS
1+e' P4 I
10/U I 0q
Director Detweiler stated that Coastal Peak Park had been dedicated earlier today with approximately 60
people in attendance. She also noted that the draft EIR for the Civic Center Et Park is now online and the
Planning Department wilt be receiving comments through February 15, 2010,
Chair Brown stated that Chief Lewis has mentioned some issues associated with parking up there at the park
because of the number of mountain bikers that go down to the Coast and the importance of educating the
public to not block the cut de sac and just basic parking issues.
Director Detweiler stated that staff had already begun to put some informational cards together for Park
Patrol and Police to hand out hikers and bikers regarding shared use of the area and parking guidelines. She
noted that there will be public use of the park for organized youth sports, picnic shelter rentals and drop in
use so educating the public on parking will be important. She stated that there are about 250 parking spaces
which should provide for adequate space for all visitors.
Chair Brown asked about the new Park Patrol officer.
Director Detweiler that he will begin next week and that Coastal Peak will be one of the many parks that will
be on their patrol.
Director Harmon noted that the Fire Ring Policy would be going to City Council at a future date. He noted
that there was one more big weekend for the summer and then staff will begin planning for next year.
Commissioner Ruzicka thanked Director Harmon for the cleaning of the boardwalk although it does begin
awful early in the morning.
Director Harmon stated that staff begins working at 4:30am at CdM State Beach but had been having trouble
getting down to the beach because the entrance road is was blocked with visitors waiting to get onto the
beach. He stated that they have had to contact the Police Department to help them with access.
CITY COUNCIL ACTION
Director Detweiler noted that ordinance change regarding tents anc' awnings on the beach would be on the
September F. City Council agenda for its first reading. -
Parks, Beaches ft Recreation Commission
September 1, 2009
Page 2
PUBLIC COMMENTS
None.
CONSENT CALENDAR
1. Minutes of the August 4, 2009 regular meeting. waive reading of subject minutes, approve and order filed.
2. Park Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects.
3. Recreation $ Senior Services Activity Report. Receivelfile monthly Activity Report for activities and upcoming
projects.
4. Bench Donation. Approve bench request of Anne Marie Leyenoar to be located at Ensign View Park.
5. Bench Donation. Approve bench request of Aaron Brent to be located at Ensign View Park.
Motion by Commissioner Ruzicka to accept items Consent Calendar items 1 -5. Motion carried by
acclamation.
OLD /NEW BUSINESS
5. Reforestation Request. Director Harmon stated that staff had received the reforestation request from
the Harbor View Hills South Homeowners Association to remove two City parkway trees at 1417 Keel
Drive Et 3901 Park Green Drive and replace each with a 24" box tree. He stated that the request has met
all the requirements of G -1 and recommends approval.
Chair Brown stated that he appreciates the reporting process of the reforestation/ removal reports
and that it makes it much easier for the Commission to read.
Chair Brown opened the Dublic discussion
Robert Shelton thanked the General Services staff for their help with the process for the reforestation
request and urged the Commission to approve their request.
Chair Brown closed the public discussion
Motion by Commissioner Luear to approve the reforestation request by Harbor View Hills South
Homeowners Association to remove /replace trees from 1417 Keel Drive and 3901 Park Green Drive.
Motion carried by acclamation.
COMMITTEE REPORTS -
Parks - Director Detweiler stated that the Park Development Committee would meet on 9/14 at 4pm for an update of
the Civic Center Et Park and again on 10/6/09 for a CIP update at 6pm before the October Commission meeting.
RSS - Nothing to report.
AD- Hoc
—Youth Sports Liaison - Nothing to report
— Community Services Award - Nothing to Report
— Bud¢et- Nothing to report.
Other
— Marina Park - Nothing to report.
—China Cove - Director Detweiler stated that the volleyball court application to the Coastal Commission has been
submitted and that staff had been asked for additional information which was provided.
FUTURE AGENDA ITEMS
ADJOURNED - 7:23pm
Submitted by:
Teri Craig;, A.dn -.;ra ha; istani
TO:
FROM:
PB &R Commission Agenda
Item No. Z
October 6, 2009
Parks, Beaches and Recreation Commission
Parks and Trees Maintenance Superintendent and Operations Support
Superintendent
SUBJECT: September Parks, Trees, and Operations Division Activity Report
Parks Maintenance Division Activities
Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in the planning and construction phases.
Projects currently underway:
o Irvine Avenue Median Project, south of Bristol Street
o River Avenue Pedestrian Coastal Access Improvements
Projects that are in the planning phases:
• Sunset Ridge Park
• Westcliff Drive and Avocado
Medians
• Parking Lot Pay Stations
• Corona del Mar State
Beach/Breakers Drive Landscape
• Eastbluff and Bonita Creek
Reclaimed Water Retrofit
o Marina Park
• City Hall
• Bristol Street North Landscape
• China Cove Slope Stabilization
• West Newport Park Landscape
Improvements
2. The Parks Division were actively involved in providing overtime support for site
preparations, coordination, and traffic control, for the following events: Coastline
Car Classic, Back Bay Cleanup, Taste of Newport, Race for the Cure, Harbor
Heritage Run, "L" Street Park Chile Cook -off, and the International Day Event held
at Mariners Park.
Parks staff involvement and efforts in past and recent events is commendable,
especially for their diligent preparation and handling of each event, to assure that
they are staged without incident.
3. Our coastal park sites receive a large number of visitors during the summer months
and require special attention at the end of the season. Peninsula Park recently
received improvements from our Parks Maintenance Crew. The improvement
project included removing and replacing plant material in planters containing
dedication plaques near the gazebo and picnic areas.
The replacement plants were selected based on their low water usage. Decomposed
granite was also installed under each barbecue for easy clean-up and to limit
erosion.
In addition, the sprinkler heads in the ballfield were also upgraded to a more
efficient design in preparation for the upcoming field repairs. The field was
damaged as a result of the high tide and large surf that flooded the area in August.
Trees Division Activities
During the month of August, 644 trees were trimmed, 7 trees removed, 8 trees were
planted and crews responded to 6 emergency tree calls. The City's tree services
contractor, pruned trees within the Newport Heights, Irvine Terrace and Lido Isle areas,
as part of the City's overall grid trimming schedule. Additionally, crews are near
completion of the annual pruning of approximately 3,500 palm trees, 300 coral trees,
and selected Eucalyptus and Ficus trees throughout the City.
1. A traffic collision occurred on August 16, 2009, at
West Coast Highway, west of Olive Street.
Approximately 80 feet of landscape shrubbery and
several valuable Mediterranean Fan Palms were
destroyed. In addition, the block and Lexan sound
wall sustained damage. Plans to restore the landscape
and sound wall are under way, and the City will seek
restitution from the party at fault.
2. Three 12 -foot tall Triangle Palm trees were recently donated by a Lido Isle property
owner for planting at the Lido Isle entry. The Palm trees have an estimated value of
$8,700. These types of palms are highly desirable and coveted by palm collectors
and enthusiasts. The three palms were planted near the Lido Bridge, providing an
even more grand entrance effect for residents and visitors entering the community.
3. On September 3, General Services staff and Cyndi Doran of the Balboa Village
Business Improvement District visited the West Coast Arborists (WCA) yard in
Anaheim to view the Guadalupe palms acquired for the Balboa Village
Beautification Project.
4. On September 9, the City began the first phase of the joint Beautification Project
with the Balboa Village Improvement District and the Balboa Peninsula Point
Association. City contractor Merchants Landscape removed 21 Eucalyptus trees on
Main Street, as well as the shrubs in the tree wells.
The 24 replacement Guadalupe Palms were planted on September 14 and 15, which
brought an improved aesthetic quality to Balboa Village.
The attached Tree Activity Report summarizes requests and field activities performed
during the past month.
Beach Maintenance Activities
1. Beach Maintenance crew members perform daily litter picking and trash collecting
in order to ensure a safe and clean environment for the public to enjoy. Since the
Memorial Day Weekend, crew members have worked an additional 1,773 hours of
scheduled overtime on weekend duties. These duties included hand sweeping, trash
collection, and beach cleaning activities in the early morning hours.
Debris removed from Newport Pier, Balboa Pier,
and Corona del Mar State Beach areas from
Memorial Dav weekend to last weekend.
Beach Bin Trash
127 Tons
Beach Cleaning
38 Tons
Hand Sweeping
45 Cubic Yards
Street Sweeping
50 Cubic Yards
Street Trash Receptacles
94 Tons
2. Each summer day, crew members from the Operations Support Division continue to
maintain the high level of cleanliness and safety in the beach areas and surrounding
commercial districts for the summer visitors who come to enjoy the City's
hospitality and beaches. Among the summer activities is the supplemental restroom
cleaning program which is in its 9t' successful summer. An onsite contract
attendant restocks paper products and provides continuous cleaning of the facilities
at Corona del Mar Main Beach, Washington Street, Balboa and Newport Piers, 15a'
Street, and on Balboa Island. This continued on weekends through September to
provide City staff with assistance until the summer crowds dissipate.
3. In order to reduce the potential for flooding during the upcoming rainy season, the
Storm Drain Maintenance Crew commenced with the removal of 435 inlet guards in
front of catch basins. The program was implemented seven years ago and continues
to be one of the best structural improvements that the City has made to help
improve water quality and keep debris from entering into our harbors and ocean
during the spring and summer months.
Operations Support Division is also gearing up for a predicted El Nino -type winter
expected to bring heavier than usual rainfall.
4. On September 8th— Ilth, Operations Support and Parks Maintenance Division staff
were actively involved with the post Labor Day weekend clean-up and preparation
for the 6a' Annual Coastline Car Classis Show at Corona Del Mar Main Beach. The
beach, park and restroom facilities, were groomed, cleaned and washed down.
On Sunday, September 13, crews made the final touches to the site in preparation
for the 200 classic cars to be displayed. In addition, the restroom facilities were
cleaned and restocked throughout the day.
5. On Saturday, September 19, the Storm Drain Crew participated in the 25a' Annual
California Coastal Cleanup Day event, which was held at the Peter and Mary Muth
Interpretive Center at Upper Newport Bay. One of the Division's catch basin
cleaning trucks was on display, and proved to be quite popular with attendees who
were curious about the equipment's function.
Staff was also available to answer questions regarding storm drains and best
management practices that are beneficial to harbor water quality. Informational
brochures on household hazardous waste, oil and trash recycling were distributed at
the event, which drew over 1,300 attendees.
6. In mid - October staff will begin the annual cleaning of the 600 plus trash receptacles
which are placed throughout the beach areas and in the high profile commercial
districts. These cans really take a beating during the summer months and always get
some needed sanitizing this time of year.
See attached General Services Department, Activities Reports for August 2009.
S mttedb
Dan P. Sereno
PPa�r'k`s sand Trees Maintenance Superintendent
V
Jim Auger
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2009 -2010
(B) General Services Department August 2009 Activities Reports
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SEEN
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General Services
Claim Removals
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Parks and Trees Division
Fiscal Year 2009 -2010
Month
# Trees
C6cation
Jul -09
0
Au ust -09
0
Problem Tree Removals
Month
# ,Trees
C661tion
Jul -09
0
August-09
1 0
General Services Department
Activities Report • August 2009
This Month
This Month
Last Year
Total To Date
TTD Last Year
haWConcrete
Street Patching (Tons of Blacktop)
178
375
381
840
Sidewalk Repaired (sq. ft.)
4,140
3,650
10,420
7,110
Curb & Gutter Replacement (lin. ft.)
133
577
285
819
Sweeping, Beach Cleaning, Demo Materials (tons)
429
314
836
718
Asphalt/Concrete Recycled (tons)
340
560
600
964
Signs & Traffic Markings
Signs Made
288
2,110
425
4,113
Signs Installed
216
171
406
619
Decals
35
185
69
485
Special Purpose Signs/Banners Made
68
17
98
117
Street Striping (lin. ft.) Added /Replaced
5,580
3,731
6,801
9,155
Pavement Markings (including reflective)
41
115
56
151
Parking Stalls
0
0
0
0
Curb Painting (lin. ft.)
12,518
4,482
27,334
14,846
Thermoplastic (lin. ft.)
0
0
0
0
Sign Posts Installed
25 1
25
48
60
GrafPRi
Graffiti Incidents Removed by Staff
20
12
38
19
Graffiti Incidents Removed by Contractor
140
115
317
233
Rehae Collection
Residential (tons)
2,848
3,224
6,052
6,869
Liquid HazMat Incidents
28
7
46
14
E -Waste Incidents
24
24
61
48
U -Waste Incidents
14
6
30
12
Recyclables (tons)
1,276
1,413
2,664
3,009
Trees
Trimmed by Staff
136
259
228
415
Trimmed by Contractor
644
743
2,428
2,391
Removed
7
47
9
59
Planted
8
0
21
28
Roots Pruned by Contractor
10
0
12
0
Roots Pruned by Staff
14
3
45
23
Automotive
Repairs
324
274
627
573
Preventive Maintenance Completed
94
82
176
162
PM Labor Hours
200
236
349
432
Beach Maintenance
Beach Area Refuse (tons)
152
187
315
345
Beach Debris (tons)
129
76
277
204
Sweeping/Storm Drain
Gutter Miles Swept
4,968
4,566
10,405
9,948
Sweeping Debris (cubic yards)
564
521
1,163
1,180
Storm Drain Debris (cubic yards)
87
40
123
75
Item 3
October 6, 2009
Recreation Services
Monthly Acti -6ties Report
To: Parks, Beaches Et Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
ADULT SPORTS
SOFTBALL - The cry of "batter up" was heard the week of September 81h as adult softball took to the fields
to start the 10 -game fall season. Eighty coed softball teams are competing on Bonita Creek, Arroyo and
Grant Howald fields this fall. These recreational leagues play every night of the week in Newport Beach!
Weather permitting, the 10 -game season is scheduled to end by Thanksgiving.
SOCCER - The 11 v 11 soccer league kicked off the fall season on September 14`h with 42 teams competing
in 3 divisions across the city on fields at Bonita Creek, Arroyo Park and Lincoln Athletic Center. The
majority of adult soccer games begin later in the evening at 8:30pm to accommodate youth sports user
groups. This is a great way for adults to stay in shape and get some exercise while playing and competing
with friends, coworkers and family members.
ADULT BASKETBALL TIPS OFF - The fall 2009 Adult Basketball season also tipped off on September 14`h
with 70 teams competing. Teams are scheduled to play at Lincoln gym, Newport Coast and the West
Newport Community Centers, along with the Ensign School gym.
YOUTH SPORTS / YOUTH PROGRAMS
FLAG FOOTBALL: BACK IN SEASON - And what a season it is shaping up to be, with over 300 participants
already signed up on 22 teams formed at the City's elementary schools! Flag Football, with Friday Night
Lights games played on Friday evenings at Bonita Creek Park beginning on September 25. These youth
games are a popular spectator sport as well, attracting parents, friends, and entire families out to the
park to watch their favorite players in this great American sport. With so many participants, games will
be held from 4 to 8 pm on three different fields. Don't miss the fun and excitement!
DAY CAMPERS VISIT CITY OF IRVINE FOR A DAY OF FITNESS Et FUN!
Ninety Newport Beach day campers actively participated in the "Ready,
Fit, Go" Youth Health Expo on July 28`h in the City of Irvine at Heritage
Park. The Expo brought more than 600 Orange County children together
for the purpose of creating awareness and a personal commitment to
eating healthy foods and being physically active. Campers enjoyed
outdoor and recreation activities, sports clinics, inflatable's, live music,
lunch and more! Thank you to the City of Irvine for a great field trip day!
YOUTH COUNCIL APPLICATIONS Now AVAILABLE - Applications for the City's
Youth Council are now available for the 2009 -10 school year. The forms
can be found on the City's website through the Recreation Et Senior
Services Department's Youth Programs link, at the local high schools in
the Counseling office, or by calling the department at 644 -3151.
The Youth Council meets monthly to address a variety of issues that face teens in the Newport Beach
community. The Council has 4 subcommittees that plan, organize, market and implement the four main
programs that the Youth Council conducts, including City Government Day, Challenge Day, a Service
Project, and an annual report to the City Council.
The Youth Council consists of approximately 25 high school students from the community's many
schools. Last year's Youth Council had members from Newport Harbor, Corona del Mar, Sage Hill, Mater
Dei, and the Orange County High School for the Performing Arts. With such a diverse mix of students, it
is apparent that all youth in Newport Beach are well represented.
SEPTEMBER: THE START OF SCHOOL - AND ACTIVEKIDZ - September 8th was the first day of school - and of the
ActiveKidz afterschool program! Even though the program remains unchanged in its focus of providing a
fun, safe and educational after school environment for youth with planned indoor and outdoor activities,
homework assistance and creative arts, participants at all three sites noticed a few changes:
• The CYC ActiveKidz have not yet seen their new digs at CYC - they are spending the first three weeks
of the program back in the Art Room at Harbor View School, due to the roof construction project at
CYC. Our thanks to the Harbor View Principal Charlene Metoyer, who did not hesitate to take us back
under her roof until the beginning of October!
• The Mariners ActiveKidz have a less cluttered environment, since the staff there cleaned out the
storage room and built shelving in it to house program supplies, tables, chairs and other equipment.
Parents are now using the outside entrance to pick up their children, which is a more direct route
than going through the library lobby - the library staff really appreciates these improvements!
• The West Newport Community Center ActiveKidz program has seen the most changes - brightly
painted walls, graphics, new furniture, comfy floor pillows, and a new sign above their door to
welcome the children! In addition, bus transportation procedures bringing students from Newport El
and Newport Heights were streamlined, making it easier for parents to register and send their
children to ActiveKidz. As a result, the attendance at this site has improved dramatically from last
year, and the positive comments from the parents have been flowing in.
Back to School Nights are scheduled at ActiveKidz schools and staff will be there to share the program
and answer questions. All three sites are still accepting enrollments and expect to see their attendance
increase as a result of their efforts at Back to School night.
AQUATICS
CONSTRUCTION COMPLETE AT MBAC - The renovation of the water polo offices and storage facilities at the
Marian Bergeson aquatic center is now complete. Furniture for the new area has been installed and
includes new desks and cabinets. The new offices include two individual offices for high school water
polo coaches and separate storage facilities for the CdM Boys Water Polo and the City of Newport Beach.
In addition, a new digital score board has been mounted over the team room. These improvements will
benefit both the water polo programs at CdM High School, as well as aquatics programming with the City
of Newport Beach.
CONTRACT CLASSES
RECAP SUMMER 2009 - To show appreciation for the Summer Camp Instructors, staff hosted the End of
Summer Wrap Up Meeting at the Arches Restaurant on September 29. Topics of the evening included
program brainstorming, areas of success and improvement in 2009, marketing trends and the economy in
7
2009. Staff has begun recruiting new camps and updating marketing material for summer 2010 to ensure
another successful summer exists.
WINTER CLASSES - With the holidays around the corner, staff has been working on winter programming.
The Newport Navigator is scheduled to be mailed to residents the third week of November and winter
registration begins November 26.
NEWPORT COAST COMMUNITY CENTER (NCCC)
NCCC FRONT DESK ACQUIRES NEW LOOK - On Saturday,
September 12, a side swinging gate was installed by Seal
Furniture in the front office of the Newport Coast
Community Center. This gate increases security for front
office staff and creates a separation from the public area
to the back office area. The new wood gate was specifically
matched to the existing cherry wood desk area in order to
maintain consistency. In addition, a new bookcase,
shelving, and cabinets were installed in order to
accommodate the growing library concierge service,
whereby customers may order books from the library and
pick them up at Newport Coast Community Center.
NATURAL SNACKS FOR NCCC - This month, a "Yo- Naturals" vending machine was
installed at the Newport Coast Community Center. This machine will supply
healthy snacks and drinks to hungry class participants and members of the
community. Snacking options include: Pirate's Booty Cheddar Puffs, Kettle
Chips, Muscle Milk, and iced coffee drinks. The vending machine requires no
supervision or monitoring from NCCC staff, as it is remotely operated by Yo-
Naturals, and alerts are sent when the machine is out -of -order or in need of
additional snacking supplies.
COMMUNITY YOUTH CENTER (CYC)
mmunity Youth Center (CYC) in Corona del Mar is preparing to open the
to the community for classes, after school programming, and rentals. To
)te the re- opening of the center and the classes offered at CYC and Grant
ild Park, all classes are offering a 10% discount and a supplemental one-
? brochure was mailed out to the residents of Corona del Mar on September
'. New and existing classes and programs, including ACTIVE Kidz and diverse
tsses for all ages will begin the week of October 12. In addition, an Open
Duse Week is scheduled the week of October 3 -9. Throughout the week,
-vents will occur for all ages and residents are invited to visit the center,
meet class instructors, and try a class for free.
3
FACILITY RENTALS
Events include:
• Tuesday, October 6 - Bic Kids (Adults) Day Out for seniors to learn about
programs, physical and mental health and obtain a free blood pressure
screening.
• Thursday. October 8 — Parent & Me Playdate for parents and toddlers to
enjoy a morning full of games, activities, crafts, bouncers, and live music.
• Friday. October 9 — Movie in the Park featuring Madagascar 2.
During the period of Aug 16, 2009 -SeD 15. 2009 there were:
• 15 Picnic /Park Area Rentals
• 10 Room Rentals
9 Field Rentals
• 8 Gym Rentals
There were total of (0) wedding reservation rentals for this period:
PARK PATROL
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the
number of times they stopped and spoke to customers other than requested calls. Due to the timing of
the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April
summary)
During the month of AuR Park Patrol had the following contacts:
1. Requested Calls
• 73 with Youth Sports Groups
• 43 Field related issues /checks- monitored use of fields by Youth Sports organizations and club
teams, turned on /off field lights, provided an ice park to an injured softball player at Bonita
Creek, stopped men playing on closed field at Arroyo Park, provided field schedule to umpires at
Bonita Creek, reported sprinklers on at Bonita Creek and turned them off, monitored a soccer
event at Lincoln Fields, stopped a golfer at Grant Howald Field, provided permit information to a
youth sports group at Peninsula Field.
• 8 Park/Picnic /reservation issues /checks: monitored scheduled picnic reservations at various
parks, issued warnings for dogs off leash at
checked on statue at Castaways Park, advised bicyclists not to ride down the hill at Castaways
Park for safety reasons, advised a group that did not have a reservation to remove caution tape
from around the picnic area at Peninsula Park, stopped unauthorized amplified sound at Irvine
Terrace Park, stopped a man from drinking alcohol at Lookout Point, removed tape reserving a
parking space at Peninsula Park, checked on a birthday reservation at San Miguel Park, advised a
M
man to poor out alcohol at Inspiration Point, unlocked restrooms at CYC for a birthday
reservation, placed signs on Coastal Peak Park picnic tables, provided permit info to a band group
at Peninsula Park, advised a couple to poor out alcohol at Bonita Creek, checked on a birthday
reservation at Mariners Park, advised a woman that dogs are not permitted inside the fenced
areas at 38 "' Street Park.
• 116 Community Center issues /checks: unlocked and locked various community center
rooms /gyms, checked on weekly meetings at community rooms. Advised a group of kids to stay
off the roof at Cliff Drive Community Center.
• 28 Playground checks - checked all playgrounds for safety issues and vandalism.
• 58 other: monitored parking situation at Coastal Peak Park - counted the number of vehicles
present, stopped numerous individuals and groups barbecuing at CDM Beach, conducted
education of beach visitors regarding the rules and regulations at the beach, checked beaches for
unauthorized private surfing businesses, stopped men from fishing near surfers at Newport Pier,
removed vendors conducting sales activities at the Newport Pier, attended an administrative
hearing for a citation that was issued for a illegal surfing business, removed small rocks from the
sidewalk at San Miguel Park, stopped a Segway business from Long Beach operating in the Balboa
Pier parking lots.
• 2 Pre -event check
• 1 Post -event checks
2. Public Contacts
• 37 education
• 6 alcohol
• 35 dog related
Written Warnings Issued- 0
Citations Issued- (1) for sales activities at Little Corona Beach (man selling paintings)
SPECIAL EVENT PERMITS
We are happy to announce that we have selected and hired our new
Park Patrol Officer! Tom Maloney started on Sat Sept 5`h. Tom
recently retired as a Park Ranger from the County of Orange after 23
years of service. He will be a great addition and asset to our
Department and we are looking forward to working with him.
As of Sept 15, 2009, there were 158 Special Event Permits processed and issued for the year. Those
events of note for this period are:
Concert in the Park- BCSP, Aug 23, 2009 - Attendance:500
CDM 1 Mile Swim- CDM Beach, Aug 29, 2009 - Attendance:200
Coastline Car Classic- CDM Beach parking lots, Sept 13, 2009 - Attendance: 2000
5
PARK a3 CAPITAL IMPROVEMENT PROJECTS
Coastal Peak Park Grand Opening
l
i.
The Grand Opening held on September 1, hosted
by incoming City Manager Dave Kiff, featured
recognition of the Irvine Company and the various
contractors who created the park. The official
ribbon - cutting ceremony and unveiling of the
dedication plaque was conducted by Mayor Ed
Setich and City Council members in attendance.
After the ceremony, the audience enjoyed hot
dogs, sodas and popcorn served in one of the
picnic pavilions while observing - and sometimes
participating in - the action on the playground.
CYC PROJECT - In early September, Staff noticed it was warming up in the Community Youth Center and
shortly after learned parts from the new air conditioner units outside had been tampered with. Because
of the theft, staff will now be working with the Public Works Department to install new units and build a
casing or fencing over the outdoor units to ensure they are secure. CYC received a new roof and solar
tubes in September. Staff worked closely with the Public Works Department to ensure the Community
Center is ready for the Open House Week. Staff is also working with Public Works on installing new
doors throughout the Community Center scheduled to commence this Fall.
NEWPORT COAST COMMUNITY CENTER AUDIO /VISUAL PROJECT - Staff is expecting this project to go out to bid
in early September with the Public Works Department taking the lead. The construction and installation
of the equipment will take place in late December and early January. Staff is looking forward to these
improvements!
SUNSET RIDGE PARK - Recreation Staff continues to work closely with Planning, Public Works and General
Services to finalize the Draft EIR process which is scheduled to be available for public review on October
26. 2009.
SPECIAL HONOR - Our very own Rae Cohen who is the Volunteer Executive
Director of the Newport Theatre Arts Center and has been since its
inception in the 80's, is receiving the American Assn. of Community
Theaters prestigious Robert Gard Volunteer Service Award. Rae will be only
the second recipient from California to ever receive this award. Rae is very
deserving of this award as she has and continues to work tirelessly to bring
great community theatre to Newport Beach. Rae acts as the liaison to the
City as they operate out of a City owned facility. Congratulations Rae!
0
MESA -BIRCH PARK DEDICATION - This park is _a small oasis of native greenery with a view of the Back Bay,
was dedicated on September 28. In attendance at the ribbon - cutting and plaque unveiling ceremony was
Mayor Ed Selich, doing the honors with the scissors, along with Council Members Leslie Daigle, Nancy
Gardner and Don Webb. Various members of the city staff were instrumental in the creation of the park
were also present for the ceremony. Representing the Santa Ana Heights Project Advisory Committee
were PAC Chair Tim Stoaks and his daughter Morgan, who was instrumental in converting the small
property parcel on the corner of Mesa Drive and Birch Street from parking lot to park. This project was
her first; she has since become a youthful community activist working on several other projects to
improve her neighborhood. Other SAH PAC members present were former Chair Barbara Venezia, Rick
Dayton, Jayne Jones, and Gary Hall. After the City Council ribbon cutting, the SAH PAC members joined
the City Council members in cutting a second special construction tape ribbon, commemorating their
personal time and energy commitment to the project. As Recreation & Senior Services Director /Mistress
of Ceremonies Laura Detweiler stated, Mesa -Birch Park is a tribute to the members of the SAH PAC and
the neighborhood, who actively participated in creating the park as a meaningful entrance to their
Newport Beach equestrian neighborhood.
i
Senior Services
Monthly Activities Report
To: Parks, Beaches Et Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
OASIS Building Progress - It has been incredible to watch the progress on the new facility this past
couple of weeks. The last slab will be poured this month which will complete the building footprint on
the property. The framing is moving fast through the first building and we can now visualize what the
building spaces will look like. The project is on time and our architect is very happy with the work
quality. Staff continues to be busy planning for the new facility by working on furnishings, planning new
classes, developing activities plans, and developing marketing materials.
Emeritus Program - Coastline College was back in session beginning the 24`" of this month. Due to the
state budget cuts, they have had to limit the number of students in each class, so we have had to again
be creative in accommodating the large amounts of people who want to take the classes. The exercise
classes are particularly impacted so instead of being able to take a class for all three days a week,
students are being asked to choose only one of the days to take the class. This is not an ideal solution
and we are hoping that this situation will resolve itself in the next year.
Special Events - Once a month, the Friends of OASIS holds their General Membership Meeting which
includes an informational business meeting, entertainment and a catered lunch. This is especially a nice
time of the month for our senior participants to get together and visit during our construction period.
This month the entertainer was Dianne Gire, a contemporary Jazz singer. We have been fortunate to be
able to use Newport Coast Community Center for this event.
Big Band Seminar - The Big Band Seminar continues to be a hit with OASIS participants. Every month,
Ken Jensen, former Big Band musician, takes his audience on a nostalgic visit through the great music
and artists of the Big Band Era. Due the popularity of this event and the limited space in the room, we
have resorted to pre - selling tickets for $1 so that we can limit the number of people who attend each
month. 70 people are able to attend each month. This class is paid for by the Friends of OASIS.
September's topic was celebrating the 110`h anniversary of the birth of Duke Ellington.
9
Meals on Wheels - The home delivered meals program has been going strong, now serving over 80
people a day. Even with the tight headquarters that we now occupy, the meals coordinator has made do
with the limited space she has. We have 9 routes throughout the City and have a total of 45 very
dedicated volunteers. Each recipient of the meals receives 3 meals a day for a $6.50 donation. The
program is funded by South County Senior Services with funds from the federal Older Americans Act.
Construction Tour - We had the honor of having our new City Manager tour the OASIS construction site
during his first week on the job. It gave us the opportunity to share our plans for services with Dave and
he was able to see what an incredible space we are building for the communities use. We are hoping
that the Council will have the opportunity to visit the site soon.
Senior Travel Group - The travel group, which is run by volunteers, is still going strong. They have had
5 trips leave this month which included, San Diego Bay Adventure, a visit to Greystone Mansion, and
overnight trips to New York City, Colorado Rockies by rail and of course a gambling trip to Laughlin.
Fortunately, the travel group does not have to rely on a building to function.
E
PARTICIPANTS ATTENDING
PERSONALIZED SERVICES PROVIDED
Includes:
Blood Pressure
36
Information/ Referral
Counseling- persons
120
Legal Assistance
Eldercare
0
Senior Assessment(hrs)
HICAP
5
Visual Screening
Housing counseling
30
Transportation Info
Taxes
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A- Van /Shuttle
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER'
"includes meals on wheels
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
Includes: Kitchen f3 Home Delivered Meals
Front Office Travel Office
Gift Shop Library
Instructors President
Bookkeeper Taxes
6,376 CUSTOMERS
2,002 CUSTOMERS
875
6
35
2
550
1,080 CUSTOMERS
1,843 CUSTOMERS
910.00 HOURS
('equiv. to 9 full -time employees)
Day Trips Sailing Club- Sailors
Barona 56 OASIS III
Disney Concert Hall 52 OASIS IV
Lone Trios
Dragon Trails 0
SPECIAL EVENTS/SCREENINGS /LECTURES
Big Band Seminar
72
Tail Trekkies
27
OASIS Golfers
136
Computer Friends
25
UCI Lecture
30
Movie: Marley & Me
101
136
306 PERSONS
10
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yy V � 1
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Bench Donation Request
Recommendation
PB &R Commission Agenda
Item No.
October 6, 2009
Staff recommends that the Parks, Beaches and Recreation Commission consider the
bench donation request at Buffalo Hills Park.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform
procedure for making gifts to the City, and to make the donation process easier for staff
and donors.
The City has received a request from Bette M. Ross (Attachment A) to donate a bench at
Buffalo Hills Park. The donated bench (Attachment B) is included on the City's Official
Bench List. Attachments C & D show the location of the proposed bench donation.
Since the value of the bench with a new concrete pad (to place the bench on) is greater
than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed
on the bench. The submitted plaque verbiage, which complies with City Council Policy
B -17, is "In Memory of Robert Steele Ross ".
Ms. Ross, Mayor Pro Tern Keith D. Curry and Harbor View Community Association
have received a copy of this report and a notice of the Commission meeting.
Additionally, as per the Council Policy B -17, all adjacent property owners within 300
feet of the donation site were also notified of the Commission meeting.
Mark Harmon
Attachments: (A) Ms. Ross's Gifts for Tomorrow Order Request Form
(B) Huntington Beach bench style picture
(C) Picture of proposed location
(D) Map of proposed location
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Gifts for Tomorrow Order Request Form
Contact Information
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Signature
DEDICATION PLAQUE INFO
.Donors may elect to provide a dedicatory plaque if the
value of the donation is greater than $1,000.
���Contact city staff for more information.
Yes, I am interested in dedicatory plaque for my
/ donation.
Plaque is donated for,
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TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Bench Donation Request
Recommendation
PB &R Commission Agenda
Item No
October 6, 49
Staff recommends that the Parks, Beaches and Recreation Commission consider the bench
donation request at the Balboa Fire Station. This bench donation would replace an existing
wooden bench that will be refurbished and used as a bench replacement as needed.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform procedure for
making gifts to the City, and to make the donation process easier for staff and donors.
The City has received a request from Ms. Susan Richards (Attachment A) to donate a bench at
the Balboa Fire Station. The donated bench (Attachment B) is included on the City's Official
Bench List and will match the existing bench at this site. Attachment C shows the existing
wooden bench and Attachment D depicts the location of the proposed bench donation.
Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a
dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which
complies with City Council Policy B -17, is "In Memory of Joseph and Charlotte Crowley ".
Ms. Richards, Council Member Michael F. Henn, Central Newport Beach Community
Association, Fire Chief and Library Services Director have received a copy of this report and a
notice of the Commission meeting. This bench donation does not require staff to notice the
adjoining p *perty owners, since this is a replacement bench.
Mark Harmon
Attachments: (A) Ms. Richard's Gifts for Tomorrow Order Request Form
(B) Letter from Ms. Richard's dated August 25, 2009
(C) Pasadena bench style picture
(D) Picture of existing wooden bench
(E) Map of the proposed location
Contact Information
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DEDICATION PLAQUE IN
i Donors may elect to provide a dedicatory Plaque if the
value of the donation is greater than $1,000.
i Contact city staff for more information.
- Yes, I am Interested in dedicatory Plaque for my
donation.
i N'tCak D
Plaque is donated R.Y OF
Alb O—kA' c-
First � �dp c )L
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Name last Name
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August 25, 2009
City of Newport Beach
Recreation and Senior Services
3300 Newport Blvd.
Newport Beach, CA 92663
Re: Gifts for Tomorrow Program
Dear Sirs:
Enclosed is a completed Request Form for the above cited program. I have been in
contact with Randy Kearns the last few weeks about the selection of a gift that could be
made in honor of my parents, Joseph and Charlotte Crowley. The property at 100 East
Bay (across the street from the fire station) was in my family for many, many years, so it
would be particularly appropriate to be able to designate a new bench for the Balboa Fire
Station in their honor.
As I understand the procedure, there will be a meeting in October 2009 at which these
types of donation applications are reviewed. I look forward to hearing from you at that
time about our Request's approval.
Thank you for your help with this matter.
Sincerely,
assn Richards, sident
Crowley Family Founds *on
3757 Torino Dr.
Santa Barbara, CA 93105
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