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Home My WebLink About11/3/2009 - Agenda PacketCity of Newport Beach Parks, Beaches & Recreation Commission Tuesday, November 3, 2000 — 'Vm — City Council Chambers ORDER AND ROLL CALL DIRECT'OR'S COMMENTS • Director Detweiiler • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1-3 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table. CONSENT CALENDAR 1. Minutes of the October 6, 2ooq regular meeting. Waive reading ofsublect minutes, approve mid and road. 2. Park & Operations Division Activity Report. Receive /file monthly Activity Reportfor activities and upcoming p vecm 3. Recreation & Senior Services Activity Report. Remmm®+dnfi<m; Receive/ filemoriftActuatyReportfor activities and upcomingprojects. NEW ITEMS 4. Request to Add Second Volleyball Court at Prospect Street. Consider request to add second volleyball court at Prospect Street. If approved, direct staff to complete an application to the Coastal Commission for their approval to add the additional court. COMMITTEE REPORTS — • PmkDeveIop ;tent - Brown, Lugar, Marston • Recreation/ Se nforActurities- Lugar, Anderson, Hamilton • Budget - Garrett, Brown, Lugar • AdAoc - Community Service Award - Garrett, Ruzicka ATTACHMENT - Youth Sports Liaison - Ruzicka - China Cove Volleyball Court- Brown, Lugar FUTURE AGENDA ITEMS - Matters which commissioners may wish to place on a future agenda or raise for discussion. ADJOURNED CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Regular Meeting October 6, 2009 - 7pm Convened 7:04pm ROLL CALL Present: Tim Brown, Chair Tom Anderson Bill Garrett Kathy Hamilton Phillip Lugar Marie Marston Greg Ruzicka Staff: Laura Detweiler, Recreation Ft Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst 1 � e.m , tAcw 3, D.009 DIRECTORS COMMENTS Director Harmon recognized Dr. Vandersloot for his donation of $5,000 to enhance plantings at Castaways Park. He stated staff had begun this effort this past week and that it was due to his donation and generosity that this was being achieved. He noted that a lot of the blank bare areas would be filled in and noted that Dr. Vandersloot had been great to work with on this project. Commissioner Ruzicka stated that he would like to nominate Mr. Vandersloot for the Community Service Award. Chair Brown noted that this item was later on the agenda. CITY COUNCIL ACTION None. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the September 1, 2009 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park ft Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation It Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Item removed by member of the public. 5. Bench Donation. Approve bench request of Susan Richards to be located at Balboa Fire Station. Motion by Commissioner Ruzicka to accept items Consent Calendar items 1 -3 Ft 5. Motion carried by acclamation. 4. Bench Donation. Bette Ross expressed her thanks to the General Services staff for their help with the donation of the bench to be located at Buffalo Hills Park. Chair Brown thanked Ms. Ross and noted that the service that she received from the Genera[ Services Department was indicative of Director Harmon and staff that emulate him in response to his leadership and again personally congratulated Director Harmon on all the things that he is responsible for on a daily basis to make the Commission's job so much easier. Parks, Beaches Et Recreation Commission October 6, 2009 Director Harmon thanked him and stated that he would pass these comments on to staff. Motion by Commissioner Ruzicka to approve item 4 regarding the bench donation of Bette M. Ross to be located at Buffalo Hills Park. Motion carried by acclamation. COMMITTEE REPORTS - Parks - Chair Brown stated that he had some notes that the Commission should be made aware of with respect to the Park Development Committee and specifically City Hall in the Park. He noted that the final meeting with the Design Team was held September 30 from 6:30 to 9:30pm in the Council Chambers. He stated the Design Team had met initially about 8 months ago with the building and park architects and a lot of work has taken place since that time. Chair Brown went on to say that he took down some notes and that some of the comments made are important for the Commission to know as we move forward and shared the following: The comments on the park seemed generally positive both from the Design Team, the Park Development Committee and the public. One interesting comment that he believed came from the Design Team was the park seemed to lend itself to philanthropic opportunities; he went on to say there were some areas in the park that could designated for naming rights which might pose an interesting dilemma for the Commission as there are restrictions related to this. There was concern on the Design Team as well as the Park Development Committee on the fact that this is a rather large parcel of land when you go from the farthest southern point to the northern point and the lack of restrooms. He stated that a Design Team member brought the issue forward which was answered by the landscape architect who conducted a study in this regard. The conclusion that she drew from the results of the study were that restrooms were located within reasonable limits assuming that the restrooms at the Bus Transit Center at the far north side and the restrooms at the City plaza were available for use. The City Manager noted that this issue has been spoken about several times which was nice to know since he felt like that Park Development Committee had not always been heard. He stated that the biggest thing people were concerned about were where would the restrooms be located, would they be in a secluded area resulting in problems. He stated that he felt that it was a legitimate issue but it was satisfying that there was that type of transparency with respect to the issue. The connecting bridge between the north and south parcels is an integral part of the design with an estimated cost of the bridge alone is $2.9 M. Chair Brown stated that there is concern about the expense but also without that bridge having to cross San Miguel it would be difficult to get from the south to the north parcel. He went on to say that now you begin to took at the expense of the entire project and puts a whole new significance on the importance of the bridge. The dog park issue was addressed again by the Chairs of the Arts Commission and the Board of Library Trustees. So he restated the concerns of the Park Development Committee as well as the Commission regarding the dog park. Primarily that the size of the dog park being as small as it is and how lend to both large and small dogs. He stated that the landscape architect discussed studies related to this had been done and in her opinion that the dog park was not too small. He went on to say that the size of the dogs were not addressed. He stated that he believed it would be a problem later but would see how it goes. He reported that keeping the park natural was brought up by the Design Team as well as the public and everyone was reminded that the initial charge for this park was to make it passive recreation which has been accomplished while keeping as many natural elements as possible. There were some issues with trees because apparently many of the olive trees at the library have a disease and are dying. A specific type of tree that would be planted around the perimeter of the park was discussed and it was fairly clear that the olive trees cannot thrive in that environment and there will be a need for a different tree. Director Harmon stated that the City Manager had requested that the discussion of olive trees be agendized at a City Council Study Session in November before any more olive trees were removed. Chair Brown stated that there is some concern about water as the plan is to use reclaimed water. Water from the nearby wetlands is too salty and therefore a need for alternative ideas on where the reclaimed water comes from. The design palette is primarily for the drier type of plants. He stated that the EIR indicates that 807a of the natural plants will be removed which caused some concern from Mr. Vandersloot and others. He went on to say that he believed the Landscape Architect confirmed that this was the case. He stated that 10 natural species will be removed. There will be no lighting in the park but were assured that with the science of lighting now that the halo effect can be controlled. Parks, Beaches & Recreation Commission October 6, 2009 Paee 3 RSS - Nothing to report. Budget- Nothing to report AD- Hoc — Community Services Award - Commissioner Ruzicka stated that he would like to nominate Mr. Vandersloot even though we don't always agree with him sometimes he is certainly active and really cares and has donated that money and does not believe that there is anyone more deserving. Commissioner Lugar seconded that comment. Could we nominate him. Superintendent Levin stated that he would send out the paperwork to Commissioner Ruzicka to officially nominate him. Chair Brown stated that he felt it was a good idea and for nothing else then the time he spends here. Commissioner Garrett stated that there are some previous City Council Members that were very opposed to that because of the law suit that Mr. Vandersloot filed against the City a few years ago, He noted that everyone should take that for what it is worth and that most of those council members are gone off the Council but there are some people that have some bad feelings because of the law suit. Commissioner Lugar stated that even with the law suit he was still in favor. —Youth Sports Liaison - Nothing to report —China Cove Volleyball Court - Director Detweiler stated the Coastal Commission had requested additional information last month from staff. Commissioner Hamilton asked what additional information had been provided. She went to clarify that they had requested a list of existing volleyball courts within the city. Other — Marina Park - Nothing to report. Director Detweiler stated that staff had provided and update to the Park Development Committee tonight and that the PowerPoint had been distributed to the Commission as a whole. She noted that the project is slated to be complete in 2013 with construction potentially beginning in 2011. FUTURE AGENDA ITEMS Commissioner Garrett asked Director Harmon to look at the lone telephone pole that looks to be abandoned and asked if there was a way that it coulctbe removed. Director Harmon stated that he would have staff look at it. ADJOURNED - 7:26pm Submitted by: Teri Craig, Admin Assistant TO: FROM: i- � PB &R Commission Agenda Item No. November 3, 2009 Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: October Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works Department on numerous projects in the planning and construction phases. Projects currently underway: o Irvine Avenue Median Project, south of Bristol Street o River Avenue Pedestrian Coastal Access Improvements o Corona del Mar State Beach/Breakers Drive Landscape Corona del Mar State Beach/Breakers Drive Landscape Projects that are in the planning phases: • Sunset Ridge Park • Westcliff Drive and Avocado Medians • Parking Lot Pay Stations • West Newport Park Landscape Improvements • Eastbluff and Bonita Creek Reclaimed Water Retrofit o Marina Park • City Hall • China Cove Slope Stabilization • Bristol Street North Landscape • Avon Tree Planting 2. The annual tree trimming and turf renovation/dethatching was completed at City Hall over the course of two weekends in an effort to minimize impact on City Hall staff, and allow our contractors to complete the work on a timely manner. Additionally, the turf was over - seeded, which allows for a nice appearance of this key City facility. Trees Division Activities During the month of September, 810 trees were trimmed, 11 trees removed, 4 trees were planted and crews responded to 4 emergency tree calls. The City's tree services contractor, pruned trees within the Irvine Terrace, Lido Isle and Eastbluff areas, as part of the City's overall grid trimming schedule. Additionally, crews are near completion of the annual pruning of approximately 3,500 palm trees, 300 coral trees, and selected Eucalyptus and Ficus trees throughout the City. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities The Storm Drain Crew recently completed the annual installation of the 2,750 gallon per minute de- watering pump and 6" PVC hard line piping at a low -lying area of 30th Street and Lafayette Avenue in preparation for the winter season. The pump will minimize street and private property flooding when high tide and rain events occur simultaneously. The pump is housed in a galvanized sound - attenuated compartment and is enclosed with white vinyl fence panels. These design features allow for easy assembly, maintenance, removal, and storage. More importantly, area residents and business owners will notice lower noise and water levels when the pump is activated in the early morning hours. 2. United Storm Water has begun the annual inspection and cleaning of the City's 3,212 catch basins and 16,878 lineal feet of open drainage ditches. The inspection and cleaning efforts, which meet NPDES mandates, are performed before the start of the rainy season. With the assistance of United Storm Water, allowed the Storm Maintenance Crew to focus on the on -going maintenance needs of the City's tidal valve system, cleaning the catch basin filters and inlet guards. This type of preparatory work will be especially important this year as the Operations Support Division gears up for a predicted El Nifto -type winter expected to bring heavier than usual rainfall. 3. On October 4, Corona del Mar Main Beach was groomed and detailed by Beach Maintenance staff for the 47h Annual Sandcastle Event. Facilities Maintenance staff provided additional restroom cleaning, trash collection, and litter removal services throughout the day. As this event continues to grow in popularity, so does the level of maintenance increases to ensure a clean and safe environment for all involved. 4. On October 7, early morning hour, Beach Maintenance staff was notified to respond to a water main break at Via Lido and Newport Boulevard. The 20 inch water line broke, flooding the surrounding area. Staff responded quickly and placed sand bags in front of affected businesses. Tom Anderson, Joe Delgado and Sam Arechiga are to be commended for their quick response and a job well done of protecting the local businesses. 5. In preparation for the possibility of strong winds this winter season, the Beach Maintenance Crew is installing wind fencing adjacent to the Newport Pier municipal parking lot, oceanfront street ends west of the Newport Pier, 10`h Street and West Bay Avenue. The fencing prevents wind -blown sand from overwhelming oceanfront parking lots, bike trails, walkways, and street ends. Staff also has over 1,500 filled sandbags stored in the event that the drainage systems and pumps cannot keep up with the heavy rains or during periods when rain events and high tides occur simultaneously. ✓Y LrW)Y „ ec i See attached General Services Department, Activities Reports for September 2009. SWbiTtted b a C, J �� Dan P. Sereno Parks and Trees Maintenance Superintendent U U Jim Auger Operations Support Superintendent Attachments: (A) Tree Activity Report 2009 -2010 (B) General Services Department, September 2009 Activities Reports � ¥ 0.114; \ �) o 0 0 0 n r¥ � loss � lose logo lose » $ � n� lose lose lose A loll moll � u « + � § loom § 0 0 0 0 \ �) R 0 2 J � � o 0 0 0 n loss lose logo lose lose lose lose loll moll Noll loom 0 0 0 0 0 0 0 0 F4 0 0 0 0 j ) \ > } / (D § I \ q \ / D A e K w E a o 2 , of = e _ R 0 2 J � � kill loss lose logo lose lose lose lose loll moll Noll loom Noll V General Services Department Parks and Trees Division Fiscal Year 2009-2010 Claim Removals Month 'Trees Location July-09 0 August-09 0 September-09 0 Problem Tree Removals Month 4# Trees i , Locationk, July-09 0 August-09 0 September-09 0 General Services Department Activities Report - September 2009 This Month This Month Last Year Total To Date TTD Last Year AsphaWConeraLe Street Patching (Tons of Blacktop) 494 441 875 1,281 Sidewalk Repaired (sq. ft.) 2,520 5,125 12,940 12,235 Curb & Gutter Replacement (lin. ft.) 545 358 830 1,177 Sweeping, Beach Cleaning, Demo Materials (tons) 246 346 1,082 1,064 AsphalUConcrete Recycled (tons) 488 572 1,088 1,536 Signs & Traffic Markings Signs Made 2,142 441 2,567 4,554 Signs Installed 197 198 603 817 Decals 115 52 184 537 Special Purpose Signs/Banners Made 8 44 1 106 161 Street Striping (lin. ft.) Added /Replaced 5,716 202,534 12,517 211,689 Pavement Markings (including reflective) 134 271 190 422 Parking Stalls 106 0 106 0 Curb Painting (lin. ft.) 7,657 2,178 34,991 17,024 Thermoplastic (lin. ft.) 14 0 14 0 Sign Posts Installed 26 36 74 96 Graffiti Graffiti Incidents Removed by Staff 19 87 57 106 Graffiti Incidents Removed by Contractor 137 70 454 303 Refuse Collection Residential (tons) 2,804 3,037 8,856 9,906 Liquid HazMat Incidents 15 3 61 17 E -Waste Incidents 26 18 87 66 U -Waste Incidents 14 1 44 13 Recydables (tons) 1,186 1,382 3,850 4,391 Trees Trimmed by Staff 166 110 394 525 Trimmed by Contractor 810 644 3,238 3,035 Removed 11 2 20 61 Planted 4 20 25 48 Roots Pruned by Contractor 0 0 12 0 Roots Pruned by Staff 11 38 56 61 Automotive Repairs 287 310 914 883 Preventive Maintenance Completed 75 83 251 245 PM Labor Hours 160 195 509 627 Beach Maintenance Beach Area Refuse (tons) 139 98 454 443 Beach Debris (tons) 150 47 427 251 SvmWngfStorm Drain Gutter Miles Swept 4,580 4,528 14,985 14,476 Sweeping Debris (cubic yards) 505 476 1,668 1,656 Storm Drain Debris (cubic yards) 102 53 225 128 Item 3 November 3, 2009 Recreation Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report THEY CAME TO SAMPLE Over 45o residents of Corona del Mar and surrounding areas participated in a class or attended an event during the week of October 3 -9 during the Open House Week of the renovated Community Youth Center (CYC). The Open House Week consisted of a Sampler Week, where participants had the opportunity to try out over 40 classes free before the start of the class. A Parent & Me Playdate, consisting of games, crafts, bouncers, puppetry, and a live concert, made for a fun -filled morning for parents and their toddlers. To ensure there was an event for everyone, seniors had the opportunity to visit the center and receive a free blood pressure screening during Big Kids Day Out. A special thanks to Public Works, Utilities and General Services for all their assistance in the CYC renovations and making the facility functional and available for classes. CORONA DEL MAR COMMUNITY "ESCAPES 2 AFRICA" The Community Youth Center (CYC) traveled to Madagascar and back at the CYC & Grant Howald Park's Movie Night in the Park on October 9. This free event gave meaning and unity to the name "Community" Youth Center. Over 350 parents and children gathered their picnic items and took a stroll to their local park to watch the movie in the park where they also enjoyed games, crafts, and met class instructors offering programs at the facility. WINTER NEWPORT NAVIGATOR ON STANDS NOW! Whether the community is looking to set new fitness goals after the holiday season, send their children to camp during holiday breaks or just looking for a new hobby, the winter 2010 Newport Navigator is the perfect guide to help residents plan their winter activities. The Navigator was mailed to residents the week of October 26 with registration November 4. 2009110 YOUTH COUNCIL IS NOW IN SESSION After a month -long recruitment, 20 teens from five local high schools met October 12 in the City Council Chambers. Also in attendance were Newport-Mesa Unified School District Board Member, Karen Yelsey, and Council Member Steve Rosansky, liaisons to the Youth Council. On the agenda was a discussion of projects for the coming year, potential monthly speakers, and the election of officers. All items elicited dynamic discussions from this very involved group of teens! Among the Youth Council duties are volunteering at the upcoming Winter Wonderland, Spring Egg Hunt, and City Government Day. The Youth Council also discussed reinstating Challenge Day; possibly a ski trip during Ski Week and holding a teen event at Newport Coast Community Center; helping children with disabilities, especially autism, through a sports program. NCCC PLANS FOR TOUCH -UP The Newport Coast Community Center staff has been meeting with contractors to obtain proposals for touch up painting to be done in the center's classrooms and lobby over the holidays. The Recreation Department teamed up with the library Department to combine the proposals and include both the community center and library sites in order to realize savings. Fresh paint will help maintain an inviting and comfortable atmosphere for residents and class participants. A WIN FOR CDM WATER POLO The CdM Junior Water Polo Club competed at the 2009 Pacific Fall Classic Water Polo Tournament in San Diego in September. The club joined 45 other teams to compete in this annual tournament. The CdM 12 and under Boys won the tournament for their division. The io and Under Mixed team tied for ist place. Congratulations to all players! NEW SWIM CLUB INSTRUCTORS ON BOARD The CdM Swim Club introduced three new instructors to its program at the Marian Bergeson Aquatic Center. Stephanie Gabert, Lara Stouffer, and Shannon Smith will coach ages 5 -17 years on swim technique, strength and conditioning, and competitive swimming. All coaches have extensive experience swimming competitively. Park Patrol Requested calls are assigned visits by staff or scheduled by phone requests. Public Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the month of Sent Park Patrol had the following number of contacts: i. Requested Calls • 126 with Youth Sports Groups • 45 Field related issues /checks • 6 Park /Picnic /reservation issues /checks • 115 Community Center issues /checks • 42 Playground checks • 26 other • 4 Pre -event checks • 3 Post -event checks 2. Public Contacts • 51 education • 7 alcohol • 29 dog related Written Warnings Issued • 1 un- permitted field use Citations Issued • 1 un- permitted private instruction at Lookout Point SPECIAL EVENT PERMITS As of Oct 15, 2009, there were 170 Special Event Permits processed and issued for the year. Events for this period are: Taste of NB- Newport Center Drive, Sept 18 -20, 2009 -Attendance: 50,000 Lido Yacht Expo- Newport Harbor, Sept 24-27,2009 - Attendance:2400 City of NB Surf Championships- 56th Street Beach, Sept 26 -27, 2oo9 - Attendance: 500 Race for the Cure- Fashion Island Streets, Sept 27, 2009 - Attendance: 30,000 Harbor Heritage Run- NHHS and surrounding streets, Oct 3, 2009 - Attendance: 1200 471h Annual Sandcastle Contest- CDM Beach, Oct 4, 2009 - Attendance: 15oo Sister Cities International Festival- Mariners Park, Oct 4, 2009 - Attendance: 300 MS Bay to Bay Bike Tour- Irvine -NB- Carlsbad, Oct lo, 2oo9 - Attendance: 2500 FACILITY RENTALS During the period of Sept16. 200O —Oct 1A. 200o there were: • 13 Picnic /Park Area Rentals • ig Room Rentals 8 Field Rentals • 7 Gym Rentals Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report OASIS GENERAL MEMBERSHIP MEETING na NCCC On October 2, the Newport Coast Community Center (NCCC) hosted the monthly OASIS General Membership meeting. Guests enjoyed an Oktoberfest -style luncheon and entertained by the Alfredo Ortiz a South American Harp Player. Until the opening of the new OASIS Senior Center, General Membership meetings will be held at the NCCC on the first Friday of the month. OASIS SENIOR CENTER i The Senior Services Division held a medical lecture entitled Influenza: What Older Adults Should Know About the Flu from UC Irvine Infectious Disease Specialist Dr. Thomas Cesario on October 16 where he provided the latest information on the HiNi flu. 46 The Trail Trekkies hiked Mile Square Park in Fountain Valley on October 10. This energetic group of about 30 people enjoys walking together once a month and then socializing over a picnic lunch organized and led by Shelly Dobkin. 46 The lunch program is now served in the dining room section of Seaview Lutheran Plaza, the low income senior housing apartments. South County Senior Services, the non -profit group responsible for the meals program, wanted to serve hot meals and but we were not able to accommodate this service. After many conversation and negotiation, the program began October 12. Staff hopes that the hot meal program will attract the residents to the Seaview facility and serve at least 25 meals a day. The meals on wheels program continue to be distributed at the OASIS Annex site. 4 Given these challenging times, the local colleges are struggling to keep classes going in a bad economic climate. The Senior Services Division maintains working relationship with both Coastline College and Irvine Valley College to provide many quality classes that have been free for many years to seniors. Irvine Valley recently informed staff that they will now be transitioning their courses into hybrids which means that classes will be half Emeritus and half Community Services. This in turn translates to classes that were once free, are now low cost. OASIS will still provided the same number of classes to participants and the average cost will be $35 per semester. The semester will also be shortened to 12 weeks. Coastline to date has addressed this problem by limiting the amount of students in each class. Staff anticipates that these circumstances will last for at least 2 years. ri Staff attended a re- certification CPR and AAD class in October. The senior clientele is at a higher risk of cardiac arrest and therefore it is very important for staff to be properly trained. -6 The Friends of OASIS Board was honored to have City Manager Dave Kiff attend their October. Dave had a chance to provide them with his background and he had a chance to learn about the Board and their efforts. PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: Blood Pressure 35 Information/ Referral Counseling - persons 70 Legal Assistance Eldercare 0 Senior Assessment(hrs) Employment 15 Telephone Reassurance HICAP 0 Visual Screening Housing counseling 50 Transportation Info Taxes SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle 1517 CUSTOMERS RECEIVING NOON MEALS AT THE CENTER' 'includes meals on wheels Tail Trekkies VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen t2 Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes 9,075 CUSTOMERS 2,580 CUSTOMERS 2,291 CUSTOMERS 1,365 4 30 369 3 350 2,013 CUSTOMERS 645.00 HOURS ( "equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL/ SAILING CLUB Day Trios Sailing Club- Sailors San Diego Sea and Land 44 OASIS III Greystone Mansion 42 OASIS IV Long Trips New York 1 Riverside Resort Laughlin 56 SPECIAL EVENTS/SCREENINGS /LECTURES Big Band Seminar 70 Tail Trekkies 27 OASIS Golfers 141 Computer Friends 25 UCI Lecture 51 Movie: Last Chance Harvey 16 328 CUSTOMERS 67 118 346 PERSONS 5 Item 4 TTr�..omhm n nnnn Recreation & Senior Services Department To: Parks, Beaches & Recreation Commission From: Sean Levin, Recreation Superintendent Re: Request to Add Second Volleyball Court at Prospect Street RECOMMENDATION Consider request to add second volleyball court at Prospect Street. (Approve /Deny) If approved, direct staff to complete an application to the Coastal Commission for their approval to add the additional court. BACKGROUND Resolution 99 -55 (Attachment A) gives the PB &R Commission the authority to consider the addition, removal or relocation of beach volleyball courts. The Commission's approval requires an application be filed with the Coastal Commission for final approval. Staff received the attached request from Tom Higgs (Attachment B) to add an additional volleyball court at the Prospect Street location (Attachment Q. There are currently 69 public courts within the City of Newport Beach and 14 within ten blocks to the west and east of the proposed court location as shown in Attachment D. DiscussION Recreation staff met with General Services and Lifeguard staff to discuss the proposed court location. Staff concluded that the court would not create any public safety or maintenance issues for the General Services or Lifeguard staff to conduct their day to day duties. It was noted that in general, the courts shown in Attachment C are not fully utilized at the same times, even during peak summer weekends and holidays. Staff also discussed that the addition of a second volleyball court could draw additional competitive user groups. The approximate cost for materials to install a beach volleyball court is $200. PUBLIC NOTICE Residents on Oceanfront between Prospect and 62nd Street were noticed. One response from Darlene Antonini, 6200 W. Oceanfront was received (Attachment E). Attachments: A. Resolution 99 -55 B. Application from Tom Higgs C. Proposed Court Location Map D. Site Map E. Email from Darlene Antonini F. Public Notice Postcard Ab:a c.hrnex-�E RESOLUTION N0, 99- 55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AMENDING RESOLUTION NO. 92 -93 ESTABLISHING REGULATIONS CONTROLLING THE INSTALLING AND MAINTENANCE OF VOLLEYBALL PLAYING AREAS ON THE PUBLIC BEACHES IN THE CITY OF NEWPORT BEACH. WHEREAS, Resolution No. 92 -93, which was adopted August 24, 1992, sets forth the regulations f - the installation and maintenance of volleyball courts on public beaches in the City; and WHEREAS, the City Council has reviewed the regulations contained in Resolution 92 -93 and wi.,hes to amend the regulations for the installation and maintenance of volleyball playing areas on the :ablic beaches in Newport Beach. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that tl :o following volleyball courts be deleted fhom the list of approved volleyball courts: • 1. The court at 2406 W. Oceanfront 2. The court at 261b Street ATTEST: CITY CLER) ADOPTED this 26th day of July, 1999. 0 • STATE OF C. LIFORNIA } COUNTY OF ORANGE CITY OF NE %VPORT BEACH } I, LAVONNE M. HAPJUZSS, City Clerk of the City of Newport Beach, California, do hereby certif`_ that the whole number of members of the City Council is seven; that the foregoing resolution, bcing Resolution No. 99-55, was duly and regularly introduced before and adopted by the City Council ,f said City at a regular meeting of said Council, duly and regularly held on the 26th day of July, I J99, and that the same was so passed and adopted by the following vote, to wit: Ayes: A lams, Glover, Thomson, Debay, Ridgeway, Noyes, Mayor ONeil Noes: Nine Absent: None Abstain: N ;ne IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal as said City this 27th day of July, 1999. 0 �.4 &.22 City Clerk of the City of Newport Beach, California RESOLUTION NO, 92- 93 RESOWTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING REGULATIONS CONTROLLING THE INSTALLING AND MAINTENANCE OF VOLLEYBALL PLAYING AREAS ON THE PUBLIC BEACHES IN THE CITY OF NEWPORT BEACH AND RESCINDING RESOLUTION NO. 88 -14. WHEREAS, Resolution No. 88 -14, which was adopted on February 22, 1988, sets forth the existing regulations for the installation and maintenance of volleyball courts on public beaches in the City; and WHEREAS, the Newport Beach Parks, Beaches and Recreation Commission has made certain recommendations that said regulations be revised and updated; and WHEREAS, the City Council has reviewed the recommendations of the Parks, Beaches and Recreation Commission and wishes to establish these recommendations as the regulations for the installation and maintenance of volleyball playing areas on the public beaches in Newport Beach. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the following are hereby established as the regulations for the installation and maintenance of volleyball playing areas on the public beaches in the City of Newport Beach. 1. The public ocean front and bay beaches shall be divided into five (5) volleyball playing zones which are identified as follows: ZONE = shall be the area between the Santa Ana River and Orange Avenue; ZONE TWO shall be the area between Orange Avenue and the Newport Pier: • ZONE THREE shall be the area between the Newport Pier and the West Jetty; ZONE FOUR shall be the main beach at Corona del Mar State Beach; ZONE FIVE shall be all the public beaches fronting on the waters of Newport Bay. _ 2. No volleyball courts shall be installed within fifty feet (501) of a private property line or sidewalk in any of the five (5) volleyball playing zones established herein unless authorized by the Parks, Beaches and Recreation Commission as an exception. Volleyball nets shall be installed perpendicular to the ocean except at Corona del Mar Beach which shall have eight (8) parallel courts and two (2) perpendicular courts. 3. Tandem volleyball courts shall have a minimum of twelve feet (124) of spacing separating the center posts in all zones. 4. A permanent tournament location shall be established and maintained at Corona del Mar State Beach. A total of ten (10) permanent courts shall be maintained at the Corona del Mar site. S. Volleyball courts are authorized at the locations described on Exhibit "A" hereto and incorporated herein by reference and said courts shall be inspected and maintained by the Parks, Beaches and Recreation Department. The Department shall visually inspect all courts each March and September and report the results and any necessary corrective actions to the Parks, Beaches and Recreation Commission. 6. Applications for installation of additional permanent courts shall be submitted for approval by the Parks, Beaches and Recreation Commission. Application forms are available from the Parks, Beaches and Recreation Department and shall include a map and written acknowledgment or proof of attempt to notify by certified mail the property owners within one hundred feet (100') in either direction of the proposed location. i. Applications for removal or relocation of existing permanent courts shall be submitted for approval by the Parks, Beaches and Recreation Commission. Application forms are available • from the Parks, Beaches and Recreation Department and shall include a map and written acknowledgment or proof of attempt to notify by certified mail the property owners within one hundred feet (1001) in either direction of the existing location. Following completion of the application and its submission to the Parks, Beaches and Recreation Department, the location will be posted thirty (30) days in advance with a notice of the proposed removal. 8. Non- authorized courts will be removed by the Parks, Beaches and Recreation Department. 91 Maintenance and installation of volleyball courts shall . be by the Parks, Beaches and Recreation Department. Poles shall be approved, supplied, installed and maintained by the City of Newport Beach. 10. The Parks, Beaches and Recreation Commission has final authority on installation, relocation or removal. Applications will be based on factors which may affect the proposed or existing court location, including parking, beach maintenance, marine safety, proximity to existing volleyball courts, restroom and the overall needs of the general community or other considerations as deemed necessary by the Parks, Beaches and Recreation Commission. BE IT FURTHER RESOLVED THAT, Resolution 88 -14 is hereby rescinded. ADOPTED THIS 24th day of - August 1992. ATTEST: Ll Ma or APPROVED BEACH VOLLEYBALL COURTS AUGUST 24. 1992 ADDRESS OF COURT NEAREST STREET END Nordina St 1 -A Nordina 7008 W. Oceanfront 1 -A Highland Grant St (tandem) 1 -A Grant 6900 W. Oceanfront (tandem) 1 -A Fern 6702 W. Oceanfront (tandem) 1 -A Colton Lugonia St 1 -A Lugonia 6310 W. Oceanfront 1 -A Cedar 6208 W. Oceanfront 1 -A Prospect 6009 W. Oceanfront 1 -B 61st 58th St 1 -B 58th 5605 W. Oceanfront 1 -B 56th & 57th 53rd St 1 -B 53rd 4907 W. Oceanfront 1 -B 49th & 50th 4605 W. Oceanfront 1 -C 46th & 47th 43rd St (steel) 1 -C 43rd 42nd St (steel) 1 -C 42nd 41st St (steel) 1 -C 415t 3909 W. Oceanfront 1 -C 39th & 40th 38th St 1 -C 38th 34th St (plastic) 2 -D 34th 30th St 2 -3) 30th 28th St 2 -D 28th 26th St 2 -D 26th 2406 W. Oceanfront 2 -H 24th & 25th 2002 W. Oceanfront (tandem) 2 -E 20th 1802 W. Oceanfront 2 -E 18th 1620 W. Oceanfront 3 -F 17th 1522 W. Oceanfront 3 -F 16th 1508 W. Oceanfront 3 -F 15th 1224 W. Oceanfront 3-G 13th 1036 W. Oceanfront 4 -H 11th 1004 W. Oceanfront 4 -H 10th 914 W. Oceanfront 4 -H 9th 900 W. Oceanfront 4 -H 9th 812 W. Oceanfront 4 -H 8th 710 W. Oceanfront (tandem) 4 -H 7th 706 W. Oceanfront 4 -H 7th 614 W. Oceanfront 4 -H 6th 106 E. Oceanfront 4 -I Island 216 E. Oceanfront 4 -I Coronado 400 E. Oceanfront (tandem) 4 -I Coronado 1008 E. Oceanfront 5 -J 8 1109 E. Oceanfront (stadium) 5 -J C 1213 E. Oceanfront 5 -J D & E 1309 E. Oceanfront 5 -K E 1319 E. Balboa Blvd 5 -K F ADDRESS OF COURT WAP 1412 Ocean Blvd 5 -K 1556 Ocean Blvd 5 -K 1712 Ocean Blvd 5 -L 2100 Ocean Blvd 5 -L 17th St (on Bay) 3 -F Cove St (China Cove) 6 -M CdM St Beach (tandem) 6 -M CdM St Beach (eight - steel) • 6 -M COURTS REMOVED ADDR SB_ OF COURT 7105 W. Oceanfront 59th St 4307 W. Oceanfront 40th St 1750 Ocean Blvd 2140 Ocean Blvd VBPOLES 12/10/92 REMOVAL DATE May 1, 1991 May 1, 1991 May 1, 1991 May 1, 1991 May 1, 1991 May 1, 1991 NEAREST STREET -END G G & I I M 17th Cove East end of beach West end of beach NEAREST STREET END Nordina 59th 43rd & 44th 40th L Channel Road tt�r,nt B Recreation & Senior Services Department Volleyball Court Addition, Removal or Relocation Application Cherlc All That APP$' ADDITION REMOVAL RELOCATION NAME_ - of % d a1 S Pao 7111' /. 2 - 76-7? VV ADDRESS —.Z 3 q r✓as(-W-c* M. ZIP I G6�3 PROPOSED LOCATIONOFADDITION: aT Pmmperi s4 • (6d'd, rtes- +0 Cum.. -''t QCAL't'ce ti a aw.I O'Ce-Aw. PRESENT LOCATION OF COURT {REMOVAL /RELOCATION): PROPOSED LOCATION (RELOCATION): TO: SIGNEE The aforementioned person is applying to have the volleyball court m question added, removed or relocate& The City requires the applicant to show proof of notification in writing orby certified mail, of those residents located within loo' of the adsting and /or proposed location of the volleyball court. You are not required to sign this application; however those residents preferring to not sign will be notified by Certified mail as proof of notification. Once the Qty has received all of the necessary documentation it will be scheduled to be heard at a fixture Parks, Beaches & Recreation Commission Meeting. The adjacent residents will be notified by the Qty of the date and time of the Parks, Bathes & Recreation Commission meeting where this matte will be considered. If you have any questions, please phone the Recreation & Senior Services Department at 949- 644-3151. i) PRINTEDNAME -LM UMe PHO - �Q— 4-q3' j -7195 2) PRINTED NAME k--5t°e irk th B �f et� PHONE V (q 411 (0(9'L ADDRESS " 9ow�' -ov* _ qy SIGNATIRE aROVE NO n n DD __ _ APPROVR� NO 4) PRINTED 5) PRINTED PHONE — _ APPROVE: NO PHONE --41r'D ?2% IP by I-O , � NO 7) PRIM ED NAA4E��T�i�n��D ��.. c�l� ��. PHONE `14fI6 q", -o/ o'. ADDRESSTUR$� // - °� r�� ZIP SIGNA Z ` APPROVE: NO COMMSNT5 S) PRINTED NAME PHONL,- ADDRESS ZIP SIGNAT[JRE APPROVE: YES NO COMMENTS "Please make photocopies if additional signatures are required. 3 4- w J Q6. u S �J 0 A 5 �aw N cprvpl ) ._ e �_ _'._ a► September 8, 2009 Mr. Sean Levin, Recreation Superintendent City of Newport Beach — Parks, Recreation and Senior Services 3300 Newport Boulevard Newport Beach, CA 92663 Subject: Request for 2n4 Volleyball Court between Prospect and 62nd Streets Dear Mr. Levin, Thank you for accepting our request and petition for a 2nd volleyball court between Prospect and 62nd Streets. I am sending you this letter to help explain some of the reasons that we have requested an additional court at this location: • We have a large group of Newport Beach families (usually 8 to 12, sometimes more) from Newport Shores (mostly residents near or on Prospect & 62' street), Newport Heights and the Harbor View area that play at this location almost every Saturday during nice beach months — between April and October. • There are also 2 families that live on the beach in front of this location (6208 W. Oceanfront & 6300 W. Oceanfront) that are part of our group. • Our group has grown to the point that we need 2 courts to accommodate all the adults plus our kids that are now starting to play. Our group is a family oriented one made up of mostly dads and their kids so we need 2 courts together to allow all of us to get some playing time without having to wait an hour or more between games. • The Court immediately north of Prospect between Prospect and Cedar Streets and the court immediately south of us at 60th St. are used by regular groups every Saturday and most Sundays. • The courts further north near Orange street are much more crowded on summer weekends and are not conducive to our "family oriented" group. We would greatly appreciate the City staff's and Parks Beaches and Recreation Commissions consideration of this request. Please let us know if we can provide any additional information. Very truly yours, Tom Higgs 239 Prospect St. '(OOmestfC,Mal /G ' Forgellven(.1n(atml I _ • NYoslaCe I S r G.o.,adFad 42.8 p,Chj, pRmwn Rwelpi F,C s �. �SIITGIBn01daF FIN- ¢V.I) C`r� �.- RaSh4kW 1] 1; .:ryF�� fF noisanmstnem�iiudl� ; �yfstt� tYf rniw i3 .. -99l�2 04 ,a iJSt s ` O � c- . -. -.. 5 eof ANl. Np.( ,v VO yar f:a September 17, 2009 Darlene and Mario Antonini 6200 W. Oceanfront St. Newport Beach, CA 92663 Dear Darlene and Mario Antonini, I am part of the group of families that uses the volleyball court on the beach in front of your residence at 6200 W. Oceanfront on most Saturday mornings. I am writing you this letter to notify you of our request to the city of Newport Beach to install an additional volleyball court next to the existing one in front of your home between 62nd Street and Prospect St. As part of the request process, we are required to notify all of the neighbors. If you have any questions regarding this matter please contact Sean Levin, Recreational Superintendent at the City of Newport Beach. Respectfully, Tom Higgs 239 Prospect St. Newport Beach, CA 92663 cc: Sean Levin M I . Levin, Sean From: Darlene Duncan Antonini [ddda@earthlink.net] Sent: Thursday, September 24, 2009 4:12 PM To: Levin, Sean Subject: another volleyball court Dear Mr. Levin, My husband Mario and I live at 6200 Oceanfront. Regarding another volleyball court set up in front of our house ( T. Higs). We already have one in front of our house. We have two recovery homes right next door, who have meetings on the weekends. We have congestion for the volleyball users, surfers, and others who use the beach. I am continually cleaning trash out of the planters already. I have no problem with the present " challenges" of living in such a special place, but I am concerned about this new request. We would appreciate your help and your expertise on evaluating this situation. I hope it will be possible for me to be scheduled in the public part of the Nov 3, meeting. With appreciation for your help, Darlene and Mario Antonini Darlene's cell # (626) 833 -5007 e -mail address: dddaoearthlink.net el) �4w M Cli �Z ~ U z a �bo U .PEI Q ig W U° o C4 0 0 N L i cd O av ou Z 0 rx 0 cz �' as c P., el) �4w M Cli �Z ~ U z a �bo U .PEI Q ig Parks, Beaches and Recreation Commission Community Service Award Nomination Form Name of Nominee DR. JAN VANDERSLOOT Address 2221 16th STREET, NEWPORT BEACH, CA Phone 548 -6326 Program involvement Fax UNKNOWN a -mail UNKNOWN CITIZEN ACTIVIST Explain why you are nominating this person DR. VANDERSLOOT HAS DEMONSRATED A SINCERE AND LONG TERM DEDICATION TO ALL ENVIRONMENTAL PROJECTS IN OUR CITY, HAS DONATED EXTRAORDINARY TIME AND EFFORT TO PERSONALLY CARE FOR PARK PROPERTIES. (Please attach additional pages if necessary) Your name _GREGORY V. RUZICKA, Ph.d. Relationship to Nominee NONE Your email Greg @rswlaw.net Phone 949 - 872 -5610 949- 759 -6813 1920 W. OCEANFRONT, NEWPORT BEACH, CA 92663 Please submit this application for consideration to: Community Service Awards C/0 Recreation li Senior Services Dept, 3300 Newport Blvd. Newport Beach, CA 92663 For questions please call: 949.644 -3151