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HomeMy WebLinkAbout12/1/2009 - Agenda PacketCity of Newport Beach Parks, Beaches & Recreation Commission Tuesday. December t. 2ooq — �m —City Council Chambers AGENDA ORDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Detweiler • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1-3 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table. CONSENT CALENDAR i. Minutes of the November 3, 2ooq regular meeting. R Waive reading of subject minutes, approve and orderjUed. 2. Park & Operations Division Activity Report. Recominendatiom Receive /file monthly Activity Reportfor activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Recommendation Receive /file monthly Activity Reportfor activities and upcoming projects. NEW ITEMS 4. Reforestation Request. Action: Consider reforestation request of Roger TYrabassi at 2515 Lighthouse Lane within the Broadmoor Hills HOA. S. Reforestation Request. Actimu Consider reforestation request of Gayle Jensen at 424 Dahlia Avenue. 6. Reforestation Request. Action: Consider reforestation request of Ian Harrison at 3827 Park Green Drive and Melinda Gunton at 40oo Topside Lane within the Harbor View Hills South HOA. COMMITTEE REPORTS — • Park Development — Brown, Lugar, Marston • Recreation /Senior Activities — Lugar, Anderson, Hamilton • Budget — Garrett, Brown, Lugar • Ad Hoc -- Community Service Award — Garrett, Hamilton, Ruzicka -- Youth Sports Liaison — Ruzicka China Cove Volleyball Court— Brown, Lugar FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise fur discussion. ADJOURNED CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting November 3, 2009 — 7Pm Convened 7:04Pm ROLL CALL Present: Tim Brown, Chair Tom Anderson Bill Garrett Kathy Hamilton Phillip Lugar Marie Marston Greg Ruzicka Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst DIRECTORS COMMENTS Director Detweiler stated that the Coastal Commission had contacted staff regarding the China Cove volleyball court and that reported that they had a back tog and requested an additional three months to give them time to do a full review. She noted that staff granted the request extending the review period through March 29, 20ro. Discussion ensued regarding the application process and Chair Brown stated that he believed it important to point out to the Coastal Commission that the area under review was for sand storage and was not a natural dune, Director Detweiler stated that an issue was brought to the attention of staff last week regarding a gentleman that removed a majority of the vegetation at China Cove. The police responded and filed a vandalism report against the gentlemen. The case is being forwarded to the District Attorney. She went on to say that the Coastal Commission was notified of this incident and that the investigation is ongoing at this time and that the area looks drastically different from when the onsite meetings were held about the possible relocation of the volleyball court. Director Detweiler stated that the Sunset Ridge draft EIR is available for public review and comments are being taken through December tr. She went on to say that the winter Navigator had been mailed and noted that the staff did a terrific job. In October staff hosted an Open House for the remodeled Community Youth Center in CdM with a weeklong of activities and concluded with a Movie in the Park. The natural amphitheatre of the park was used and over 300 people came to watch Madagascar 2. She noted that it was a great way to cap that week and re- introduce the Center to the community. Director Harmon updated the Commission regarding the Ordinance of what types of materials could be burned in the fire rings. He reported that the Council approved the Ordinance unanimously at their last meeting. He noted that a comment had been made at the end of the discussion regarding the possible removal of the fire rings which generated quite a bit of interest from the community. He stated that staff would bring this issue back to the Commission with a report and discussion after the first of the year. Discussion ensued among the Commission regarding the history of the fire pits and the process that would be taken regarding this matter. Director Harmon stated that staff will research and gather information after the first of the year. He went on to say that the issue of retaining the fire pits was not part of what was approved by Council; only the amendment to the Ordinance of what materials can be burned which will provide the support to control and enforce their use. Parks, Beaches ft Recreation Commission November 3, 2009 Commissioner Hamilton thanked Director Harmon and staff for their excellent work in writing the Ordinance Chair Brown seconded that and commented on how long this had been an item of discussion. He expressed his opinion that that the Commission should be involved in any discussion regarding the possible removal of the fire pits. Director Hamilton stated that the process begins with the Commission. CITY COUNCIL ACTION None. PUBLIC COMMENTS None. CONSENT CALENDAR r. Item pulled by Commissioner Garrett 2. Park & Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Ruzicka to accept items Consent Calendar items 1-2. Motion carried by acclamation. 1. Minutes of the September 1, 2oog regular meeting. Commissioner Garrett asked that his comments during the discussion of the nomination of Dr. Vandersloot for a Community Service Award be added. Director Detweiler read Commissioner Garret's comments as the following into the minutes: Commissioner Garrett stated that there were some previous City Council Members that were very opposed to that because of the law suit that Mr. Vanderslootfiled against the City afew years ago. He noted that everyone should take thatfor what it is worth and that most of those council members are gone off the Council but there are some people that still have some badfeelings because of the law suit. Motion bW Commissioner Ruzicka to revise the October 6, 2009 to add the Commissioner Garrett's comments as stated. Motion carried by acclamation. NEW ITEMS Commissioner Marston asked to be recused from this item and excused herself from the room. 4. Request to Add Second Volleyball Court at Prospect Street — Superintendent Levin provided a staff report based on the application from Tom Higgs to add an additional volleyball court at the Prospect Street location. He went on to say that that staff had met with General Services and Lifeguard staff to discuss the proposed court location. Staff concluded that the court would not create any public safety or maintenance issues for the General Services or Lifeguard staff to conduct their day to day duties. The approximate cost for materials to install a beach volleyball court is $20o. He stated that he had received an email from Darlene Antonini stating her opposition with the placement of the additional volleyball court. Discussion ensued regarding buffer zones; Superintendent Levin stated that this court is situated 174 feet from the nearest resident and that the policy states that it must be 5o feet. Parks, Beaches @ Recreation Commission November 3, 2009 Page 3 Chair Brown opened the public discussion Darlene Antonini stated that she does have some concerns about congestion in the area but would supporting the request. Commissioner Hamilton suggested that the volleyball players be mindful and respectful of the neighbors. Tom Berka stated that he would be mindful and that he lives there and promises to take care of the neighbors and that the use would probably be by families. Chair Brown closed the public discussion. Motion by Commissioner Ruzicka to approve the request to add second volleyball court at Prospect Street and to direct staff to complete an application to the Coastal Commission for their approval to add the additional court. Motion carried the following vote: Ayes: Anderson, Brown, Garrett, Hamilton, Lugar, Ruzicka Recuse: Marston COMMITTEE REPORTS — Parks — Nothing to report. RSS — Nothing to report. Budget— Nothing to report AD- Hoc —Community Services Award — Superintendent Commissioner Ruzicka nominating Dr. .Jan committee did not agree and so the issue h; consideration. Levin stated that he had received an application from Vandersloot for the award. The two- member sub- s been brought forward to the Commission for their Chair Brown stated that this is not an appointment but an award that the Commission bestows for extraordinary interest or effort from a member of the community. He went on to say that he would like the Commission to discuss this before a vote is taken and reach consensus. Commissioners Ruzicka and Lugar spoke in favor of awarding Dr. Jan Vandersloot the award for his time and efforts at Castaways Park and his work with trees. Commissioner Garrett spoke in opposition of the award due to past history related to Dr. Vandersloot's involvement at Back Bay View Park. He noted that he wanted to make sure that the Commission was aware of the issues that had occurred as a result of his involvement. Commissioners Anderson and Lugar spoke in favor of the award and that Dr. Vandersloot deserved this due of his efforts and commended him for being involved in his community and going the extra mile. Discussion ensued regarding the written criteria of the award. Superintendent Levin stated that one of the criteria is a financial donation and noted that Dr. Vandersloot clearly meets that with his recent donation of $5,000 for Castaways Park. He went on to say that the nominee must be a resident of or work in the City and that you have to be an active volunteer for at least one year. Chair Brown spoke further of the guidelines and the premise behind the award and asked the Commission to consider these thoughts and expressed his hope that the Commission can meet consensus and that a vote will not need to be taken. Parks, Beaches Ft Recreation Commission November 3, 2009 Page 4 Superintendent Levin stated that the Commissioner has never voted because the sub - committee has approved it and did not need a vote. He went on to say that the procedure should be reviewed because it states that the vote should be taken in closed session. Staff checked with the City Attorney and the Commission cannot legally meet in closed session due to Brown Act violations. Commissioner Ruzicka stated that he was willing to connect his name to the award on behalf of the Commission. Commissioner Garrett stated that he would abstain from the vote. Director Detweiler suggested that the Commission vote on this matter and that a third person be appointed to the Committee so that there is a tie breaking vote. Furthermore the procedure needs to be looked at to fine tune the process and that the Commission agrees with the purpose behind the award. Motion by Commissioner Lugar to give the Community Service Award to Dr. Jan Vandersloot at a future meeting. Ayes: Anderson, Brown, Hamilton, Lugar, Marston, Ruzicka Abstain: Garrett Chair Brown appointed Commissioner Hamilton as the third member of the Community Service Award Committee. —Youth Sports Liaison — Nothing to report —China Cove Volleyball Court — Nothing to report. FUTURE AGENDA ITEMS Fire Pits ADJOURNED — 7:49Pm Submitted by: Teri Craig, Admin Assistant TO: FROM: fi L t 1 PB &R Commission Agenda Item No. sl December 1, 2009 Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: November Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works Department on numerous projects in the planning and construction phases. Projects currently underway: o Irvine Avenue Median Project, south of Bristol Street o River Avenue Pedestrian Coastal Access Improvements o Corona del Mar State Beach/Breakers Drive Landscape Corona del Mar State Beach/Breakers Drive Landscape Projects that are in the planning phases: • Sunset Ridge Park • Westcliff Drive and Avocado Medians • Parking Lot Pay Stations • West Newport Park Landscape Improvements • Eastbluff and Bonita Creek Reclaimed Water Retrofit o Marina Park • City Hall • China Cove Slope Stabilization • Bristol Street North Landscape • Avon Tree Planting 2. Select Parks Maintenance Division staff attended the annual Landscape Materials and Equipment EXPO in Long Beach. This allowed staff to meet a good representation of the industry's vendors, along with the exposure to new products, methods and advancements in technology. 3. The salt water damaged field at Peninsula Park has been repaired. This work included soils work to mitigate the salts, and sodding the damaged areas. 4. The off season field renovation work at our various active park sites is set for December and January, as funding allows. The proposed work includes aerification, application of gypsum and fertilizer, seeding, sodding and top-dressing. 5. Recently the Parks Maintenance Division staff performed the annual renovation work at the CdM State Beach picnic area. During the summer this very popular site has the highest level of use within our parks system. Work completed included: o Re- seeding the turf o Detailing and painting the BBQs o Steam cleaning the picnic tables, pads and trash enclosures 6. Recently the Parks Maintenance Division staff coordinated the hydro- seeding of native wildflowers and grasses of the upper expanses at Castaways Park. The project included: vital rototilling, incorporation of gypsum, and soil stabilizer in various compacted areas of the prospective seedbed. The project was facilitated by a $5,000.00 donation from Dr. Jan Vandersloot, who recently passed away. Dr. Vandersloot envisioned this project would, "work out to increase color and appreciation of our natural parks." 7. The General Services Department has received a total of 58 donated items that were approved by the Parks, Beaches and Recreation Commission, since the Council Policy B -17 Parks, Facilities, and Recreation Program Donations was adopted on May 9, 2006. Donations noticeably increased since this Policy was adopted. The Policy established a fair and uniform procedure for making donations, and facilitating the donation process for staff and donors. PB & R Commission Approved Donations: 7.0' o Benches 41 o Trees 14 o Picnic Tables 3 Total 58 Total $88,607.00 Trees Division Activities During the month of October, 988 trees were trimmed, 7 trees removed, 16 trees were planted and crews responded to 5 emergency tree calls. The City's tree services contractor, pruned trees within the Corona Del Mar, Newport Coast and Eastbluff areas, as part of the City's overall grid trimming schedule. Additionally, crews are near completion of the annual pruning of approximately 3,500 palm trees, 300 coral trees, and selected Eucalyptus and Ficus trees throughout the City. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities 1. On October 15 an unexpected large storm surge coupled with over 7' tides called for crews to again build sand berms on the Peninsula. The sand berms and wave dissipating ditches were placed on both sides of the Balboa Pier and the outlet of the Newport Pier parking lot. The tides during this series measured over 0.9' over what was listed in the Tide Chart, resulting in high tides of: 10/16, Friday morning 7.0' 10/17, Saturday morning 7.3' 10/18, Sunday morning 7.4' Operations Support staff continued to monitor the surf, tides, and berms during the weekend hours. No problems were reported. 2. Staff leveled and groomed the beach at Corona Del Mar Main Beach in preparation for the 48`h Annual Sandcastle Contest on October 4. Clear skies and warm weather, the setting could not have been any better for the enthusiastic participants and attendees who turned out for the annual event. Throughout the day staff provided additional restroom cleaning, trash collection, and litter removal services. As the contest continues to grow in popularity, so do the maintenance activities that are necessary to ensure a safe and clean environment for all involved. Staff has completed the annual cleaning of the 600 plus trash receptacles which are placed throughout the beach areas and in the high profile commercial districts. The cans take a beating during the summer season, and always get some much needed sanitizing this time of year. See attached General Services Department, Activities Reports for October 2009. S ttedaby: U Dan P. Ser no Parks and Trees Maintenance Superintendent Jim Auger Operations Support Superintendent Attachments: (A) Tree Activity Report 2009 -2010 (B) General Services Department, October 2009 Activities Reports Ao �} \ �) 0 o 0 � �¥ + long long m � °5 w amine IIII Else a ( & NUNN ( MEMO r- o \ �) m 0 § � 0 I.- 0 o 0 � long long long amine IIII Else long NUNN MEMO r- o o N o 0 0 0 0 MEMO 0 0 0 0 N o 0 0 0 - > } } co \ > § k \ ° r e ( I \ § \ % / i (D 0) a $ i d 2 ƒ m 0 § � 0 I.- Nil long long long amine IIII Else long NUNN MEMO look MEMO -�= General Services Department Parks and Trees Division Fiscal Year 2009 -2010 Claim Removals MOWN'. '. # Trees I Locaht►n July-09 0 August-09 0 September -09 0 October -09 0 Problem Tree Removals Mont6i;:. #Trees ratio. July-09 0 August-09 0 September-09 0 October -09 0 General Services Department Activities Report - October 2008 This Month This Month Last Year Total To Date TTD Last Year AsphaWConcrete Street Patching (Tons of Blacktop) 272 440 1,147 1,721 Sidewalk Repaired (sq. ft.) 4,370 3,042 17,310 15,277 Curb & Gutter Replacement (lin. ft.) 383 873 1,213 2,050 Sweeping, Beach Cleaning, Demo Materials (tons) 386 508 1,468 1,572 Asphalt/Concrete Recycled (tons) 256 626 1,344 2,162 Signs S Traffic Marklstgs Signs Made 108 43 2,675 4,597 Signs Installed 229 252 832 1,069 Decals 40 1 24 224 561 Special_ Purpose Signs/Banners Made 38 22 144 183 Street Striping (lin, ft.) Added/Replaced 534 1,042 13,051 212,731 Pavement Markings (including reflective) 8 252 198 674 Parking Stalls 0 0 106 0 Curb Painting (lin. ft.) 20,968 24 55,959 17,048 Thermoplastic (lin. ft.) 0 1 5,564 14 5,564 Sign Posts Installed 19 27 93 123 Graffiti Graffiti Incidents Removed by Staff 4 5 61 111 Graffiti Incidents Removed by Contractor 110 90 564 393 Refuse Collection Residential (tons) 2,699 3,075 11,555 12,981 Liquid HazMat Incidents 20 9 81 26 E -Waste Incidents 24 20 111 86 U -Waste Incidents 11 5 55 18 Recyclables (tons) 1,126 1,411 4,976 5,802 Trees Trimmed by Staff 143 145 537 670 Trimmed by Contractor 988 933 4,226 3,968 Removed 7 29 27 90 Planted 16 11 41 59 Roots Pruned by Contractor 5 23 17 23 Roots Pruned by Staff 15 16 71 77 Automotive Repairs 250 253 1,164 1,136 Preventive Maintenance Completed 75 53 326 298 PM Labor Hours 200 128 710 755 Beach Maintenance Beach Area Refuse (tons) 83 74 1 537 517 Beach Debris (tons) 57 65 484 316 SweepingfStorm Drain Gutter Miles Swept 4,071 5,094 19,056 19,570 Sweeping Debris (cubic yards) 496 680 2,164 2,336 Storm Drain Debris (cubic yards) 25 117 250 1 245 Recreation Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report Item 3 December 1, 2009 NCCC PROVIDES VALUABLE INFORMATION Staff at the Newport Coast Community Center created a slide presentation that displays on the television monitor in the front lobby area. The display includes vital information about registration dates, holidays, closures, and special announcements. The revitalized board will provide helpful reminders for customers and residents. Staff has received positive feedback on the updated information. AMERICAN FLAG LIT UP Thanks to David Skweir and the Utilities Department, the flag at the Newport Coast Community Center is now brightly lit at night. A large flood light was installed to ensure the flag stays fully lit at all times during dark hours. DRAINAGE & IRRIGATION Under the supervision of K&6n Pekar and the General Services Department, Park West Landscape added an additional drain to the front lawn at NCCC. The new french drain will help move underground water away from the trees bordering the grass and allow new and improved growth in the landscape around the community center. SNOW IN NEWPORT The 21st Annual Winter Wonderland Event will be held on Saturday, December 5 from 10:3oam to fpm at Bonita Creek Park. Scheduled activities include sledding, snowman building, holiday crafts, games, a train ride and more! Orange County school bands and City contract instructors will be performing on stage. Santa will make a special appearance to spread the holiday spirit! ACTIVE KIDZ CELEBRATES HALLOWEEN The ACTIVE Kidz sites at the CYC, Mariners Library and the West Newport Community Centers spent weeks constructing and decorating their rooms for the chance to win a special pizza party on Halloween. The judges visited the sites to judge which site was the best. After visiting the haunted graveyard at CYC, the Zombie Fest at Mariners, and the Haunted Shack at West Newport, the judges agreed that they all did an outstanding job. However - CYC took ist place for going "outside the box (room)" with their haunted pumpkin patch. Congratulations to CYC for their outstanding efforts — and to Mariners and WNCC for their never - ending creativity! WNNC Haunted Shack NCCC HOSTS OASIS EyENT On November 14, the OASIS Senior Center and the Newport Coast Community Center partnered up to present a Big Band Swing Concert to local residents. Nearly 300 people were in attendance, and enjoy entertainment provided by the Wartime Radio Revue. The event took place in the NCCC gymnasium, where a special dance floor was set up for swing dancing. Special thanks to Senior Recreation Leader Wesley Li for his help and direction in ensuring a smooth running event. OLYMPIANS PRESENT WATER POLO SKILLS CAMP The Marian Bergeson Aquatic Center held a water polo skills camp on November 21 for participants in the CdM Junior Water Polo Club. Silver medalists Merrill Moses and Jesse Smith of the 2oo8 Olympic Team were honorary instructors for this camp, teaching important skills and competencies. The afternoon ended with a question and answer session, video, and pizza. Head Coach Ted Bandaruk has again shown his dedication and commitment to the water polo club. USA WATER POLO The City of Newport Beach and the Corona del Mar High School Water Polo team will host the loll' Annual International Holiday Cup at the Marian Bergeson Aquatic Center, December 9 -13. Teams from across the world, including Italy, Russia, Australia, the Netherlands, and Canada will compete for the Holiday Cup title. Tickets are available through ww�A,.USAwaterpolo.org. DREAMING OF SUMMER IN NEWPORT BEACH It's hard to believe that it's already time for staff and summer camp instructors to begin planning for summer 2010. Over the next few months, staff will be seeking new camps, working with instructors to enhance existing summer camps, and campnewport.com and the Camp Newport Summer Special Brochure will be in production. Recreation Manager Matt Lohr and Recreation Supervisor Jessica Vincent met with Sage Hill High School Administration to discuss developing a partnership and incorporating new summer camps for youth ages 10 -14 at Sage Hill High School. With a unique facility and the new "Studio" designed for the arts, staff is excited to expand camps and begin offering new creative programs to the community. They also met with UCI Recreation Staff to discuss UCI's involvement in running the City's sailing program. The quality of the City sailing program in expected to increase, as UCI brings knowledgeable sailing instructors to the program and will be maintaining the sailboats throughout the year. FRIDAY NIGHT LIGHTS The busy and successful 2009 Youth Flag Football season is ` ° - _ '- " " "` coming o a close. More than g 35o participants will be taking the field at Bonita Creek Park for the last time on November 20. It's been a great season for everyone involved, including the children, parents, staff and referees. But as the Flag Football program winds down the SCMAF- Orange County Flag Football tournament begins! Our Youth Sports Flag Football program will send six strong teams to the tournament. The first round of the tournament will take place at Bonita Creek Park on November 3o and December i. The later rounds will be held in Santa Ana at Centennial Park the following weekend. Wish our teams luck! - VEKIDZ QPEN WHEN SCHOOL IS CLOSED dovember 18, NMUSD schools were closed due to a teacher in- ice day, but ActiveKidz was up and running at the West Newport nnunity Center! A special treat of the day came when the ticipants walked down the street to tour the Volcom warehouse ere they were able to see some of the inner workings of the npany and get lots of stickers! Back at the community center, �y played games such as Backboard Dodgeball, Jump the River A Silent Speed Ball - a favorite among many! To celebrate the 11 season, the children also made hand turkeys using paint and f course, lots of feathers. A day off from school means lots of fun r Active Kidz! Park Patrol Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of Oct Park Patrol had the following number of contacts: i. Requested Calls • 178 with Youth Sports Groups • 79 Field related issues /checks • $1 Park /Picnic /reservation issues /checks • 148 Community Center issues /checks • 81 Playground checks • 46 other • 4 Pre -event check s • o Post -event checks 2. Public Contacts • 57 education • 2 alcohol • 52 dog related Written Warnings Issued -1 for commercial use of public property. Citations Issued- (1) for commercial photography without a permit. SPECIAL EVENT PERMITS As of Nov 15, 2009, there were 178 Special Event Permits processed and issued for the year. Those events of note for this period are: Main Street Surf Shop Skim board Contest- Balboa Pier, Oct 17 -18, 2009 - Attendance: 150 per day Sheltering Fur, Feathers, and Fins- Peninsula Park, Nov 7, 2009 - Attendance: 150 FACILITY RENTALS During the period of Oct16 2000 —Nov 15, 2000 there were: • 11 Picnic /Park Area Rentals • 16 Room Rentals • 9 Field Rentals • 8 Gym Rentals There were total of (o) wedding reservation rentals for this period: 4 Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report OASIS SENIOR CENTER Keeping current with CPR certification is very important for staff working in senior services. It was a challenge to gather the entire staff together at one time to get trained, but eve did it! k On Saturday, November 14 the Newport Coast Community Center hosted the War Time Radio Review, a fantastic swing band. A dance floor was available to dance to the beat of the band. The Friends of OASIS have donated funds to help to offset the price which is a low_ $5 per person. About Soo were in attendance. El El It is that time of year again for seniors to pick an appropriate Part D Medicare coverage which covers prescription costs. OASIS utilizes Health Insurance Counseling and Advocacy Program (HICAP) volunteers to help seniors through this process. In addition, HICAP volunteers are here twice a month to help seniors with Medicare and other insurance questions. Irvine Valley College class registration began November to at the Newport Coast Community Center began. Participants were able to register in person that day for their favorite spring IVC classes. In person registration was much quieter, as IVC has online registration due to budget constraints has started to charge a small fee for all their classes, some of which were previously free. The medical lecture series through UCI Medical Center continues. This month we had Dr. David Franklin who is a neuropsychologist and professor at UCI who spoke on Memory Loss and Aging. The lectures Library, are now held at the Central ,,iL HICAP, the Health Insurance Counseling non - profit group, held a lecture at CYC to discuss Medicare and the upcoming Part D registration. These seminars are always well attended especially during open enrollment. In addition, we will be offering one on one Part D coverage enrollment help for those who are having trouble signing up for coverage. The building project is coming along with the roof and windows being installed in the next few weeks. The bid package is out for the fitness equipment and closes on December 2. Staff is anxious to see the cost for this as this will be the first expenditure costs from the FF &E fund. Donations continue for the building fund as people are seeing the center being built and are excited to jump on the band wagon. PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: Blood Pressure 46 Counseling - persons 50 Eldercare 0 Employment 20 HICAP 7 Housing counseling 40 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER* *includes meals on wheels Tail Trekkies VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen Et Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes Information/ Referral Legal Assistance Senior Assessment(hrs) Telephone Reassurance Visual Screening Transportation Info Taxes 8,872 CUSTOMERS 2,468 CUSTOMERS 2,326 CUSTOMERS 1,415 4 30 310 4 400 1,422 2,013 CUSTOMERS 638.00 HOURS ( *equiv, to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL/ SAILING CLUB Day Trips Sailing Club- Sailors Culinary Arts School 44 OASIS III Harrah's Rincon 59 OASIS IV Long Trips Smokey Mtns and Blue Grass 2 SPECIAL EVENTS /SCREENINGS /LECTURES Big Band Seminar 75 Tail Trekkies 27 OASIS Golfers 190 Computer Friends 20 UCI Lecture 8 Movie: Gran Torino 6 311 CUSTOMERS 78 128 332 PERSONS 0 PB &R Commission Agenda Item No. December 1, 2009 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider the reforestation request of Roger Tirabassi, property owner at 2515 Lighthouse Lane within the Broadmoor Hills community. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. Per City Council Policy G -1, the Broadmoor Hills Homeowners Association, Board of Directors approved the removal of a City Ficus rubiginosa parkway tree adjacent to 2515 Lighthouse Lane. The property owner has complied with the requirements of Policy G -1, and has agreed to assume the full cost of the removal and replacement of the City tree, approximately $598.00 ($195 for a 24" box replacement tree and $403 removal). Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photograph related to the request. Mr. Roger Tirabassi, Council Member Nancy Gardner and Gail Finnell, Landscape Chair, Broadmoor Hills Homeowners Association Board of Directors have received a copy of this report and a Wtice of the Commission meeting. Very Mark Attachments: (A) Reforestation Check List (B) Policy G -1, Retention or Removal of City Trees, Reforestation of City Trees, pages 6 — 9 (C) Broadmoor Hills HOA, Resolution of the Board of Directors (D) Broadmoor Hills HOA, Meeting Minutes (E) Mr. Roger Tirabassi, Request for Removal Letter (F) Tree Removal Request Application (G) Tree Inspection Report (H) Tree Inventory Detail (1) Picture (7) Aerial Map wPO� C'�4rFO8N�P Reforestation Check List Urban Parks and Trees General Services Verified by: )er ❑ Legally Established Homeowners Association (ri Super' nt Dr V1 ❑ Individual Private Property Owner(s) ❑ ❑ ❑ ❑ Reforestation Application }K ❑ (90) days Reforestation Request Compliance ❑ Resolution of the Board of Directors, Minutes, Notices (Legally Established Homeowners Association) Damai?e/Impact ❑ Blue Water View Impact ❑ ❑ Incorrect Tree Species ❑ Hardscape Damage: ❑ ❑ ❑ ❑Curb /Gutter ❑Sidewalk ❑Utility Individual Private Property Owner(s) ONLY Urban Parks and Trees Verified by: Forester Superintendent F1 Written Agreement by Individual Property Owner(s) ❑ ❑ ❑ Staff Approved Petition ❑ ❑ ❑ Property Owners Signatures Verified ❑ ❑ ❑ Meets 60% Reforestation Criteria: ❑ ❑ #_Property owners notified %--Agreed with removal Meets Minimum Reforestation Department General Services Director El El YES NO El 7_e � Date: City Attorney Reviewed: Date: G-1 General Services Director or designee concurs, then the applicant, the adjoining owners, private property owners on either side of the street within 500' in each direction of the tree location and a legally established community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal_ A legally established community association is responsible for notification of all association members pursuant to their established procedure. The General Services Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and safety issues) in the preceding section on All Other City Trees. Only an applicant, an adjoining property owner, or a legally established community association, the City Manager, a PB&R Commissioner, or a Councilmember may appeal the decision of the General Services Director not to remove a tree to the Commission. The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager. The General Services Department will delay any tree removal(s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will replace all trees removed in accordance with the All Other City Trees removal criteria on a one for one basis. Replacement trees will be a minimum of a 36" boxed size. If 36" boxed trees are not available, or funding; or space constraints prevent planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full costs of removal and replacement of Special or All Other Tree(s) will be the sole responsibility of the City, unless an applicant voluntarily pays for a new tree(s). REFORESTATION OF QTY TREES The concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the_problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees for the planted location is referred to as reforestation. The Urban Forester shall make a finding for the latter category of inappropriate tree species for a specific location. His determination may be appealed to the General Services Director whose decision will be final. 0 G-1 It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of certain view neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. In other cases, the wrong species of tree was planted originally and simply does not conform to the current treescape or represents a safety hazard. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of views. The City Street Tree Designation List, which specifies a species for each City street reflects an effort by the City to prescribe appropriate tree species that will not cause future problems, As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City will endeavor to replace the trees with the appropriate designated City tree. Individual private property owners, as well as legally established community associations, may apply for single or multiple tree reforestations in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: A. The proposed area must have clearly defined contiguous geographical boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. I3.. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the Prop" owners within the area defined for reforestation. The petition content must be approved and dated by City staff prior to distribution by the petitioner. The staff - approved petition must be distributed by the petitioner to a maximum of 30 private property owners (up to 15 contiguous private property owners on both sides of the street up to 500' in either direction from the location of the Proposed reforestation). Signatures by non - property owners are not acceptable for petition purposes. All petition signatures shall be verified by City staff for 7 G-1 property owner status of the Person(s) signing the petition. As an alternative to the above requirements, areas represented by a legally established community association, may submit a resolution of the Board of Directors formally . requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. C. Individual private property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations_ The applicant must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. The petition content must be approved and dated by staff prior to distribution. All petition signatures shall be verified by City staff for private property owner status of the person(s) signing the Petition- D- A written agreement must be submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G -6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request for a tree species other than the designated street tree. This section applies to individual or group requests. F. There shall be a minimum of a one-for-one replacement of all trees removed in reforestation. projects. Replacement trees shall be a minimum size of 24" boxed trees, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in Council Policy G -6. If 0 G-1 there is not room for the replacement tree(s) at a specific site as prescribed by City Council Policy G-6, then the replacement tree(s) shall be planted in a public area in the same neighborhood at the option .of the petitioner. This section applies to individual or group requests. G. - Reforestation requests must be completed and submitted in a timely manner by the petitioner. Petitions that are dated more than 90 days in arrears from date stamped by staff before distribution will not be forwarded to the PB&R Commission for consideration. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager. TREE MAINTENANCE The City shall require the proper care and watering of replacement trees by the reforestation petitioner to ensure their proper growth and development as outlined in City Council Policy G-6. Furthermore, no person shall tamper with City trees in violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to fund the care of the Urban Forest to the highest level possible through the efficient use of regular tree trimming, root pruning, root barrier and pesticide programs. ENCROACI -IMENT AND DEMOLITION PERMITS All encroachment permits (permits for private property development which are proposed to encroach upon the City right of way) or demolition permits that involve the removal or replacement of City tree(s) must be specifically noticed by the property owner to City staff prior to the building and /or demolition permit process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline)_ If the proposed development as deemed by the General Services Director, requires the removal of City trees, the property owner must submit a free removal request to the General Services Director, shall pay all related tree removal and replacement costs (one for one replacement) and meet all provisions of Council Policies. L-2 and L -6 and City Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal /replacement requests associated with encroachment and demolition permits will be the responsibility of the General Services Director or a designee. 9 October 10, 2009 TO: John Conway Urban Forester City of Newport Beach PO Box 1768 Newport Beach, CA 92658 FROM: Broadmoor Hills HOA Board of Directors SUBJECT: Reforestation Request for 2515 Lighthouse Lane The Board of Directors for Broadmoor Hills supports Roger Tirabassi, 2515 Lighthouse Lane, in his request to participate in the City's Reforestation program. As a community we completed a Reforestation project in January of this year, replacing most of our Ficus Rubiginosa parkway trees with the Magnolias. Please approve the above referenced Reforestation request. Surrounding neighbors to 2515 Lighthouse Lane all had parkway trees removed/replaced in the January reforestation project and are in favor of this request from homeowner, Mr. Tirabassi. We, as a neighborhood, see the tree removal and replacement as an improvement to our community and approve whole heartedly the participation in this program. Thank you in advance for your prompt attention to this matter. The required Reforestation request form is enclosed with this correspondence. Best Regardpo Gail Finnell Landscape Chair, Broadmoor Hills HOA Board of Directors 2601 Blue Water Dr. Corona del Mar, CA 92625 BROADMOOR HILLS COMMUNITY ASSOCIATION BOARD OF DIRECTORS MEETING NOVEMBER 16, 2009 MINUTES NOTICE OF MEETING: Upon due notice, had and received, the Board of Directors of the Broadmoor Hills Community Association, a California non -profit Corporation, held its regularly scheduled meeting on Monday, November 16, 2009 at 2607 Island View, Corona Del Mar, CA. CALLED TO ORDER: The meeting was called to order by Board President, Dave Cassidy, at 4:05 p.m. DIRECTORS PRESENT: David Cassidy, President Steve Strauss, Vice President Scott Daniels, Secretary Rita Berdelis, Treasurer Gail Finnell, Member At Large DIRECTORS ABSENT: None ALSO ATTENDING Jeanne Brady, Villageway Management Doris Felman APPROVAL OF THE Motion was made and seconded approving the agenda as presented AGENDA and posted; motion carried unanimously. APPROVAL OF THE Motion was made and seconded, approving the minutes of the MINUTES October 21, 2009 meeting as amended: motion carried unanimously. WEBSITE Each director reported reviewing the website. Rita Berdelis was commended for her efforts with the project. The Board discussed community surveys and content for the annual calendar. HOMEOWNER Doris Felman inquired as to the status of tree trimming at the homes COMMENTS in Harbor View Broadmoor. Dave Cassidy explained that the volunteers who approached the neighbors at HBV had seemingly obtained as much compliance as possible. ODocuments and Scftmgs\ Gay1e \Desktop \111609_REGULAR.dm Broadmoor Hills Community Association Board of Directors Meeting Minutes November 16, 2009 FINANCIALS Motion was made and seconded, approving the financial statements for the period ending October 30. 2009 subject to audit; motion carried unanimously. The Board discussed the reserve study update presented by Advanced Reserve Solutions. The estimated remaining life of certain components did not appear reasonable. Motion was made and seconded to accept the study; the Board noted their objection to the theory that expenses of #38.641.00 may anticipated for the upcomjngyear; motion carried unanimously. FACILITIES Gail Finnell reported that the pool heat was now shut off for the season. LANDSCAPING Gail Finnell gave a brief update on landscaping. Ms. Finnell reported that the street tree at 2515 Lighthouse Lane (Timbassi) will be removed and replaced by the City. Motion was made and seconded. approving Ms. Finnells' report as presented; motion carried unanimously. HOLIDAY DECOR Scott Daniels requested that the holiday decor be updated and that the decor consider other religious beliefs. The Board discussed the use of Santa Claus as part of the decor and if Santa Claus was considered a religious symbol. Gail Finnell reported that she no longer had Santa Claus and that gift boxes would be used for decor this year. Scott Daniels moved to update the decor at the entrance with a less religious display. The motion died for lack of a second. ARCHITECTURAL Steve Strauss reported that the McCarters' will be submitting a plan for landscaping and dwelling expansion. The Board reviewed a response from homeowner 00106 -6198 C:\Documents and Settmgs \Gayl6Desktop \111609_REGULAR.doc Broadmoor Hills Community Association Board of Directors Meeting Minutes November 16, 2009 SOCIAL ADJOURN ATTEST: regarding a parking letter received. The Board asked that the owner be reminded of the community rules and City requirements. The Board agreed to uphold the previous request made to the homeowner. Motion was made and seconded. to reimburse Rita Berdelis $400.00 for the summer social expenses: motion carried unanimously. Motion was made and seconded, approving an expenditure of $300.00 for the December holidav community gathering: motion carried nnanimousl The next meeting is scheduled for Monday, December 21, 2009 at Motion was made and seconded to adjourn to Executive Session at 5:15 p.m. Vresident C:1Documents and Settings\ Gayle )Desktop \111609_REGULAR.doc 7 To: John Conway Oct. 15, 2009 Urban Forester City of Newport Beach PO box 1768 Newport Beach, CA 92658 From: RogerTirabassi 2515 Lighthouse Ln. Corona Del Mar, CA 92625 Subject: Request for Removal of Tree from front lawn John, I am requesting the tree to be removed and replaced in the front lawn. The curb has been replaced, the sidewalk has been replaced, the roots are digging into the lawn sprinklers again and soonagain are going to tear up the driveway apron. Anyone looking at the situation should be able to assess the same. Enclosed is the approval from the Board of Directors for the support of removing the tree. They were thinking it would be part of the Reforestation program, but I do not feel it needs to come under that program and feel 1 should not have to pay for the removal. Sincerely, Roger irabassi Owner r^' CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G-I (Retention or Removal of City Trees), I am rettuesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. Indicate the namber and specie(s),(if known) of tree(s). Located at: 2V 15 L((r64T( +i U5r_ Please be as speed, feu as possible Requestor Property Owner Conumanty Association Other Address/ Phone ©0 ki{ / Email _._.._-- ___ Signature: - Date: Print Name: Section A. For Tree Removal Requests Only Please pro a copies of photos, bills, documents or any other related material that verify the checked items. F:qProven and tepee ory of damaging public or *private, sewers, water mains, roadways, sidewalks, c , walls, fences, underground utilities or foundations. (*Greater than $500) repeated history of signiflcan nterference with street or sidewalk drainage. Dying Has no prosp f recovery. Diseased Cannot be cured b t arboricuitural methods. In advauced state of line wills no prospect of recovery. �Hazardeus Defective, potential to fui , d cause damage to persosts/property upors failuree. essment by i3rban ster will identify structural defects, parts,.,,,, '� I to fail, targets -if fails, s and actions to abate. F-iBeautilleation In C*unction with a City Council -a ved City, commercial, neighborhood, Project or community association beautification gam. FWvMW 052M Section B. For Reforestation Requests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view.pmblems and cannot be properly trimmed, premed or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated b : Property Owner Community Association Other Check all items applicable: s) causing curb, gutter, sidewalk or underground utilities damage. g tree species for location encroachment Area has clearly defined contiguous boundaries that include the trees) proposed. R,Mdehal communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. LXJAreas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. LEM l M U IDFD W I TA RVH =lndividual property owners must submit a petition signed by a minimtnn of 600% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street UP to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. •A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public U*s) in advance of any removal activity. The actual removal and replanting will be coordinates by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one-for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree camxn be planted due to planting restrictions contained in City Council Policy 0-6. Ibis form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G-1 for additional information. Requestor Comments: ,�ifemonals, except emergency, will ,be subject to Me notification processes, timeframes and authority as -To : specified in the City Council G-3 Policy. 11TY +118; PO $ox MS/ ►JB y20'55! ATN- fiN4 CMwR� �a. TREE INSPECTION REPORT Property Owner: Roger Tirabassi Address: 2515 Lighthouse Lane Corona Del Mar, CA 92625 Tree Location: Front -2 Request: The property owner is requesting removal and replacement of a City Ficus parkway tree, based on the criteria of City Council Policy G -1, Reforestation of City Trees. Tree Species /Site: Ficus rubi ig nosa — Rusty Leaf Fig Designated Street Trees: Magnolia grandiflora `St. Mary'— Saint Mary Magnolia Estimated Tree Value: $3,260.00 Damage: Public and private property damage Work History: The General Services Department, Field Maintenance Division has the following work history recorded within the last ten years: o Sidewalk, driveway approach repairs — 2006 Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed a healthy City tree within the Broadmoor Hills community. However, this tree species planted was the incorrect species for this location and growth space is limited. The property owner has indicated damage to curb, sidewalk and sprinklers due to intrusive roots (see attached tree removal application and letter dated October 15, 2009 from property owner). Estimated cost for reforestation of one City tree: o Removal - $403.00 o Replacement - $195.00 (24" box replacement tree) Total Cost - $598.00 Inspected by: C '" Date: October 30, 2009 hn Conway, U ban Forester Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation Commission for review and approval. Reviewed by: Date: October 30, 2009 Dan a e ^i nd Trees Superintendent Reviewed by: Date: // �/� Marl Har# n` eneral Services Director ArborAccessOnline - newportbeach.wcainc.com Show /Hide Map Print Report Inventory Detail Dist: 6 Address: 2515 LIGHTHOUSE LN Fictitious: No Location: Front -2 On Address: 2515 LIGHTHOUSE LN Species: Ficus rubiginosa, RUSTY LEAF FIG DBH /Height: 13 -18 / 15 -30 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $3,260 WCA Work History Date Work Type Amount Job# 4/4/2008 Grid Pruning $39.00 11060 8/4/2006 Service Request Pruning $39.00 9765 5/12/2005 Grid Pruning $39.00 7334 6/11/1999 Grid Trimming $39.00 2438 Other Work History Date Work Type Crew Acct# Min Page 1 of 1 k 4 a soft ((�� Sdn Nli9Ue1 fN �,X: a "d .F ,Lis °m Fi �a � Par1c http: / /newportbeach.wcainc.coml inventory lSearchResultsDetailPrintMap .asp ?TreclD = 978333 10/27/2009 I W- doi w 0 t AM I id. 11 Im +f• y ryoe. - R is \� W L. C1 �, l` 1 t\ � .•,fir' J' ! ]i - F� PB &R Commission Agenda Item No. December 1, 2009 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider for approval the reforestation request for Mr. Gayle M. Jensen, property owner at 424 Dahlia Avenue. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of property owners within the area defined for reforestation (see attached Council Policy G -1, pages 6 -9, Reforestation of City Trees). The defined area (see attached color map) included a total of 61 property owners. This required the applicant to obtain 36 signatures in favor of the reforestation request of which 44 were obtained. Per City Council Policy G -1, the City has received a petition from Mr. Jensen with the required property owner signatures approving the removal of one City Eucalyptus parkway tree adjacent to 424 Dahlia Avenue. The property owner has complied with the requirements of Policy G -1, and has agreed to assume the full cost of the removal and replacement of the City tree, approximately $585.00 ($195 for 24" box replacement tree and $390.00 removal). Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the request. Mr. Jensen and Council Member Nancy Gardner have received a copy of this report and a notice of the Commission meeting. Adjacent property owners were also notified of the Commission meetin¢. Mark Attachments: (A) Reforestation Check List (B) City Council Policy G -1, Reforestation of City Trees (C) Tree Removal Request Application (D) Tree Inspection Report (E) Tree Inventory Detail (F) Petition (G) Pictures (H) Area Map �EwPOQ r O� d� C�LIFOR�~P Reforestation Check List Urban Parks and Trees General Services ❑ Verified by: Legally Established Homeowners Association Forester ❑ Superintendent ❑ Director ❑ ❑ Individual Private Property Owner(s) ❑ ❑ Reforestation Application ❑ ❑ (90) days Reforestation Request Compliance ❑ ❑ Resolution of the Board of Directors, Minutes, Notices ❑ ❑ ❑ (Legally Established Homeowners Association) DamaPe/Impaet ❑ Blue Water View Impact ❑ ❑ ❑ ❑ Incorrect Tree Species ef,ia. Ate: 13A ",'j is ❑ Hardscape Damage: Pa %Vey hK" ❑Curb /Gutter Sidewalk — 9R N ❑Utility Individual Private Property Owner(s) ONLY Urban Parks and Trees General Services Verified by: Fory�ster Superiq;c4ent Direc r ❑ Written Agreement by Individual Property Owner(s) ❑ Staff Approved Petition ❑ Property Owners Signatures Verified ❑ Meets 60% Reforestation Criteria: 0� #_Property owners notified %_Agreed with removal YES NO Meets Minimum Reforestation quVlo�n4 p� ❑ ❑ Department City Attorney Date /," 1f 14� G-1 General Services Director or designee concurs, then the applicant, the adjoining owners, Private property owners on either side of the street within 500` in each direction of the tree location and a legally established community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. A legally established community association is responsible for notification of all association members pursuant to their established procedure. The General Services Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and safety issues) in the preceding section on All Other City Trees. Only an applicant an adjoining property owner, or a legally established community association, the City Manager, a PB&R Commissioner, or a Councilmember may appeal the decision of the General Services Director not to remove a tree to the Commission The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager_ The General Services Department will delay any tree removal(s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will replace all trees removed in accordance with the All Other City Trees removal criteria on a one for one basis. Replacement trees will be a minimum of a 36" boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent Planting of a Iarge tree, then a minimum of a 24" boxed tree will be planted. The full costs of removal and replacement of Special or All Other Tree(s) will be the sole responsibility of the City, unless an applicant voluntarily pays for a new tree(s). REFORESTATION OF CITY TREES The concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the_problem(s) they create, or those which have reached their full Iife, and are declining in health, or are simply the wrong species of trees for the planted location is .referred to as reforestation. The Urban Forester shall make a finding for the latter category of inappropriate tree species for a specific location. His determination may be appealed to the General Services Director whose decision will be final. 0 G-1 It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of certain view neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. In other cases, the wrong species of tree was planted originally and simply does not conform to the current treescape or represents .a safety hazard. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of views. The City Street Tree Designation List, which specifies a species for each City street reflects an effort by the City to prescribe appropriate tree species that will not cause future problems. As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City will endeavor to replace the trees with the appropriate designated City tree. Individual private property owners, as well as legally established community associations, may apply for single or multiple tree reforestations in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: A. The proposed area must have clearly defined contiguous geographical boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. B.. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. The petition content must be approved and dated by City staff prior to distribution by the petitioner. The staff - approved petition must be distributed by the petitioner to a maximum of 30 private property owners (up to 15 contiguous private property owners on both sides of the street up to 500' in either direction from the location of the Proposed reforestation). Signatures by non - property owners are not acceptable for petition purposes. All petition signatures shall be verified by City staff for 7 G-1 property owner status of the person(s) signing the petition. As an alternative to the above requirements, areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. C. Individual private property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to MY in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners association, if applicable. The petition content must be approved and dated by staff prior to distribution. All petition signatures shall be verified by City staff for private property owner status of the person(s) signing the petition. D. A written agreement must be submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owners) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G -6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting arty reforestation request for a tree species other than the designated street tree. This section applies to individual or group requests. F. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in Council Policy G-6. If G-1 there is not room for the replacement tree(s) at a specific site as prescribed by City Council Policy G-6, then the replacement tree(s) shall be planted in a public area in the same neighborhood at the option,of the petitioner. This section applies to individual or group requests_ G. Reforestation requests must be completed and submitted in a timely manner by the petitioner. Petitions that are dated more than 90 days in arrears from date stamped by staff before distribution will not be forwarded to the P$ &R Commission for consideration. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager. TREE MAINTENANCE The City shall require the proper care and watering of replacement trees by the reforestation petitioner to ensure their proper growth and development as outlined in City Council Policy G-6. Furthermore, no person shall tamper with City trees in violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to fund the care of the Urban Forest to the highest level possible through the efficient use of regular tree trimming, root pruning, root barrier and pesticide programs. ENCROACHMENT AND DEMOLITION PERMITS All encroachment permits (permits for private property development which are proposed to encroach upon the City right of way) or demolition permits that involve the removal or replacement of City tree(s) must be specifically noticed by the property owner to City staff prior to the building and /or demolition permit process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the proposed development, as deemed by the General Services Director, requires the removal of City trees, the property owner must submit a tree removal request to the General Services Director, shall pay all related tree removal and replacement costs (one for -one replacement) and meet all provisions of Council Policies L-2 and L -6 and City Ordnances 13.08 and 1109. Approval or disapproval of all tree removal /replacement requests associated with encroachment and demolition permits will be the responsibility of the General Services Director or a designee. Or CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am reguestia8 a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. / 9 U,'A y )0TYJ Indicate the number and specie(s),(if known) of tree(s). Located at: y a q Please be as specific as possible Requestor Address/ Phone (Daytime) / Email Property Owner q,� 1 DA 1 i L! I- A i r, Community Association [ o R Q tJ A D 6L M- A-2 110ther Signature: M Date: Yll y1,o q Print Name: /-j JcA/:;C / If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or more Please provide copies of photos, bills, documents or any other related material that will verify the checked items. Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons/property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. OBeautifcation In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. Re, dMi2004 Section B. For Reforestation Requests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: s) causing curb, gutter, sidewalk or underground utilities damage. ig tree species for location encroachment has clearly defined contiguous boundaries that include the tree(s) proposed. communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =Individual property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G -I for additional information. Requestor Comments: Removals, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -I Policy. Rev d M2004 TREE INSPECTION REPORT Property Owner: Gayle M. Jensen Address: 424 Dahlia Avenue Corona Del Mar, CA 92625 Tree Location: Front - 1 Request: The property owner is requesting the removal of one City Eucalyptus tree based on the criteria of City Council Policy G -1, Reforestation of City Trees. Botanical Name: Eucalyptus ficifolia — Red Flowering Gum Designated Street Tree: Prunus c. 'Newport'— Purple Leaf Plum Estimated Tree Value: $1,380.00 Damage: Brick in parkway uplifted Work History: Sidewalk was recently replaced, however, was not completed by a Field Maintenance Division project. Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed a healthy City tree. However, this tree species planted was the incorrect species for this location and growth space is limited. The property owner has indicated repeated damage to public /private property due to intrusive roots (see attached tree removal application). Estimated cost for reforestation of one City tree: o Removal - $403.00 o Replacement - $195.00 (24" box replacement tree) Total Cost - $598.00 Inspected by: (�" � Date: October 30, 2009 John 49onway, Urban For ster Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation r Vrt3mrnission for review. Reviewed by: u, V Date: October 30, 2009 Dan P. Sere . Pa nc rees Superintendent Reviewed by: Date: /1 1le�4 Mac aq on, Ch nei ai Se' Direc or ArborAccessOnline - newportbeach.wcainc,com Show /Hide Map Print Report Inventory Detail Dist: 12 Address: 424 DAHLIA AV Fictitious: No Location: Front -1 On Address: 424 DAHLIA AV Species: Eucalyptus ficifolia, RED FLOWERING GUM DBH /Height: 7-12/15-30 Parkway Size: 4 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $1,380 WCA Work History Date Work Type 9/18/2007 Grid Pruning 8/17/2004 Grid Pruning 2/22/2001 Grid Trimming 6/8/1999 Grid Trimming Other Work History Date Work Type Amount Job# $39.00 11060 $39.00 7334 $39.00 3581 $39.00 2438 Crew Acct# Min Page I of 1 http: / /newportbeach.wcainc.coml inventory/ SearchResultsDetailPrintMap .asp?TreeID= 1048877 10130/2009 Property Owner First and Last Name (please print): A/S C Business Name (if applicable): Address: K2 5�) at Phone #: Signature In favor of tree removals IN Comments: � Date9 C Oppose tree removals ❑ CAS Property Owner First and Last Name Wease priut):<�_ (n n�j njQjZS(nVt Business Name (d Address: ) i i Phone #: CI 4 q q o� z . b-7 i z L' Signature Date In favor of tree removals El (MkA Oppose tree removals ❑ Cam) 3 14,y7s ck(�a Property Owner First and Last Name (please print): Business Name (if In favor of tree flaw) 192Ita Date Oppose tree removals ❑ guitbo Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: Signature 0/1 Date In favor of tree removals ] Cmkwy Oppose tree removals ❑ C Business Name (,f applicable): Address: 4 S h f}1- Phone #: /a $ bi l Date In favor of tree removals Cmtma) oppose tree removals ❑ C /1 � Property Owner First and Iasi Name (please print): I Business Name (f applicable): Address: Zri y l,a Date Property Owner First and Last Name (please Business Nauae (if applicable} Address: Li ti `l1 Phone #: 6CO - t (I Q Signature Date O tree removals ❑ Cut+ Tvor tree removals ❑ � f+� PPOBe Comments: Property Owner First and Last Name (please print): (' I A Y � IlA f l Business Name (if applicable): Address: Phone h �b_,�_d� S l -6� In favor of tree removals @.W4 Oppose tree removals ❑ C c Comments: i w . patC Oppose tree removals ❑ Cam) [t, 0 JD t I 1 � �a� �, e c{�( ��c ��t7t � t� ✓S '. Property Owner First and Last Name (please print):. a �• 0� W \\ y _ Business Name (if applicable): — A dress w �\ Pho B: I-O 5 — 15— 04 In favor of tree removals Commeats: Y� * (Uddd) Date Oppose tree removals ❑ Business Name (if applicable): Address: <619 j} ..il �!/ � r11._t ■ In favor of tree removals Comments: IM Cwwa) Oppose tyre removals ❑ Cam) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, 2009 Property Owner First and Last Name (please print): Business Name (if applicable): Address: U Phone #: Si at e In favor of tree removals Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: x nature In favor of tree removals (4nieat) Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: Signature In favor of tree removals ❑ Comments: (4. Date Oppose tree removals ❑ of it;a;) Date Oppose tree removals ❑ �taitw) Date (midai) Oppose tree removals ❑ (;n tw) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, zoos Property Owner First and Last Name (please print): &2 /�5 Business Name (if applicable): Address: Phone #: Signature Date In favor of tree removals (initial) Oppose tree removals ❑ (initial) Comments: Property Owner First and Last Name (please print): Ob-T i� (-PTtxZ Business Name (if applicable): Address: Phone #: Signature Date In favor of tree removals_ (initial) Comments: Oppose tree removals ❑ (initial) C, tL- (� i (Ltfrr ! �Sv IY G1t -"e Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: _ 62-3 A-1,Signature � Date In favor of tree removalsn t;at) Oppose tree removals ❑ (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached nup) August 24, zoos Property Owner First and Last Name (please print): N \t-K r v \0.,,r i Business Name (if a Address: c) Phone #: ' 0 Signature Date In favor of tree removals X1, /�'� (inih,i) Oppose tree removals ❑ (Ifthw) Comments: Property Owner First and Last Name (please print): DA AV M oe 0' IS Business Name (if applicable): K T . Address: Phone #: q,2 -CP,7 7 Signature Date In favor of tree removals] (initial) Oppose tree removals ❑ (initial) Property Owner First and Last Name (please print): �— G RWYAv A 1� 7— Business Name (if pE ble): Address: ¢ ( a ��� Phone #: Signature - I Rro 3/" Dae In favor of tree removals A� (initial) Oppose tree removals ❑ Comments: (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, 2CO9 Property Owner First and Last Name (please Business N Address: 1 Signature Date In favor of tree rem° , , t - -� 1p,�j Oppose tree removals ❑ (initial) Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: Signature In favor of tree removals ❑ Date (initial) Oppose tree removals ❑ (initial) Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: Signature In favor of tree removals ❑ Comments: Date (initial) Oppose tree removals ❑ (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, 2009 Property Owner First and Last Name (please print): , %,drab " 6J Business Name (if applicable): Address: Phone #: Signature In favor of tree removals Comments: q -%to-0j Date (initial) Oppose tree removals ❑ (initial) Property Owner First and Last Name (please print): Business Name (if applicable): Address: 3 '42 Phone #: 9�fca_ /_ T Signature In favor of tree removals EA (initial) Property Owner First and Last Name (please print): Business Name (if aoolicable): 1z 6 -2,5 %F / -7' O l Date Oppose tree removals ❑ (initial) In favor of tree removals Er_ Comments: (initial) Oppose tree removals ❑ (initial) Property Owner First and Last Name (please print): j a me�::j Kerry Business Name (d applicable): Address: Phone #: /0 && o9 S441= Date In favor of tree removals Cam) oppose tree removals ❑ f Comments: Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, 2009 Property Owner First and Last Name (please print): De< j 1 j I S w p O L e i Business Name (if applicable): Address: CA r1 A Phone #: �T O ignature , Date In favor of tree removals j 1 fuel ) (initial) Oppose tree removals ❑ (initial) Comments: Property Owner First and Last Name (please print): Cp-(L, /BAH &j Business Name (if Address: 5� ` Phone #, Iqj ,pK - orj c Signature Cam Date In favor of tree removals E, GL _ (initial) Oppose tree removals ❑ Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: (initial) Signature Date In favor of tree removals ❑ (initial) Oppose tree removals ❑ (initiai) Comments: Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24,2C09 Property Owner First and Last Name (please print): , )I ebhAb t - ,016En/ A1,90 V q4 Business Name (if applicable): Address: v1 , Phone #: Date In favor of tree removals LJ (initial) Oppose tree removals ❑ Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: &\ �o Phone #: C{AA , }vim, - 34g0 QRQ9 A. t (,D. - Signature In favor of tree removals kt rA) (initial) Comments: ,�CLK 90. bvec-c1kQx- (initial) coke <.N Maw, k:A al`w1,S Date Oppose tree removals ❑ (initial) Property Owner First and Last Name (please print): ` Business N Address: Phone #: Signature In favor of tree removals,_ (initial) e,y 9 /1r 101 Date Oppose tree removals ❑ (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, 2009 41'roperty Owner First and Last Name (please print): Q US 7-0jAl 'f' K (A' hS- C -%Z(CY 6VLZZ Business N f-- Address: { Phone #: Signature Date 4-In favor of tree remova s ❑ �( .itiai) Oppose tree removal' (initial) Property Owner First and Last Name (please print): j {k a& M1 KuGA Business Name (if applicable): Address: l �AX 4 ( ;5 - - - Phone #: Signa ure Date In favor of tree removals (initial) Oppose tree removals ❑ (initial) Comments: Property Owner First and Last Name Business Name (if Address: ti Phone #: In favor of tree removals Comments: print): 5 - ? c� Date Oppose tree removals ❑ (initial) Please list the address of the property(s) owned within he surrounding ding area f the proposed reforestation request (see attached map) August za, zoos Property Owner First and Last Name (please print): .3fph j g -0 Rs Business Name (if applicable): Address: 4Q) (a -Z:* Phone #: (Dt?Aa\ r_, -�? ��GJ Signature In favor of tree removals _ Comments. �t 4-1 ii -M Date (initial) Oppose tree removals ❑ (initial) Property Owner First and Last Name (please print): VNQ �Y f Business Name (if applicable): Address: Phone #: Signature In favor of tree removals J� �a�- T>m,li� \ Date (initial) Oppose tree removals ❑ (initial) Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: Signature In favor of tree removals ❑ Comments: Date (initial) Oppose tree removals ❑ (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) Asst 24, 2009 Property Owner First and Last Name (please print): `��( � {� �� Plot Business Name (if applicable): Address: 5 ( g �b a Ayr— Signature C 1zM Phone #: In favor of tree removals m r (;E;tiaq Comments: /rtt /coq Date Oppose tree removals ❑ (initw) Property Owner First and Last Name (please print): —Qi if y-, c1 GrZCD -4 N \1ti Business Name (if applicable): Address: r-- In 'N, Q_ t Phone #: cL{ �3 ,- 7 Signature rn Date In favor of tree removals 'V (initial) Oppose tree removals ❑ (ioitw) Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: Signature Date In favor of tree removals ❑ (initial) Oppose tree removals ❑ (wtial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, zocv Property Owner First and Last Name (please print): 5• Pmt ti Business Name (if applicable): Address: Phone #: Signature Date In favor of tree removals Ill (initial) Oppose tree removals ❑ (initial) Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: Signature In favor of tree removals ❑ Comments: Date (initial) Oppose tree removals ❑ (initial) Property Owner First and Last Name (please print): Business Name (if applicable): ^ Address: Phone #: Signature Date In favor of tree removals ❑ (initial) Oppose tree removals ❑ (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, 2009 Property Owner First and Last Name (please print): Business Name (if applicable): Address: 1-4,-4- Phone #: In favor of tree removals 0 L- I-- Date (initial) Oppose tree removals ❑ _ _ (;o;t;a) Property Owner First and Last Name (please print): �(t V 4 jay �\ Business Name Address: Phone #: e In favor of tree removals Date (initial) Oppose tree removals ❑ --- Property Owner First and Last Name (please print): i aV' J C" Cke Business Name (if applicable): � lkj'IA- Address: : 4,� ;7, Z (7,4- / L C Phone #: Signature In favor of tree removals 10 Comments: 9- 2- 0 ,!� Date (initial) Oppose tree removals ❑ (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, 2009 Property Owner First and Last Name (please print): (�$ a9✓�i Business 1� Address: Phone #: -� .t^ Signature Date In favor of tree remov (initial) Oppose tree remova > _ (initial) Comments: Property Owner First and Last Name (please print):' Business Natlte (�p�icably�: � Address: yfG /�;rt /E ��✓l F17�rY/� o Phone #: #: 1 ' 0 tl l —17 c i��� Date In favor of tree removals (c r (initial) Oppose tree removals El (initial) Property Owner First and Last Name (please print): '"' C/ �� c r v /,�1 ate In favor of tree removals �(-k .1) Oppose tree removals ❑ (initial) Comments: Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August 24, 2009 Property Owner First and Last Name (please print): lldTi✓i✓��� Business Name (if applicable): Address: �/ G 4 A.. �1 /"t 9 ! - In favor of tree removals 9 (initial) Comments: Property Owner First and Last Name (please print): Date Oppose tree removals ❑ (initial) Date In favor of tree removals, X %_(iuitiat) Oppose tree removals ❑ __ - _ (initial) Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone N: Signature In favor of tree removals ❑ Comments: (initial) Oppose tree removals ❑ (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) August za, 20C9 Property Owner First and Last Name (please print): Z�- g,, /7 AtZ- F---c Business Name (if applicable): Address: ' .j 00, �r %! 9 C 9 /%C j ✓h f ; y X102 6 eZS' Phone #: 71Y, `/., l Signature In favor of tree removals Wonitial) Comments: Property Owner First and Last Name (please print): Business Name (if applicable): N fl' Address: e-474 // /J , • /- .Q_ Phone #: G Signature In favor of tree removals El Comments: (initial) Property Owner First and Last Name (please print): Business Name (if applicable): Address: Phone #: Signature In favor of tree removals ❑ Comments: fa /y�9 Date Oppose tree removals ❑ Cnitial) -gee- Aj le 4 17 e Date Oppose tree removals ❑ (initial) Date (initio) Oppose tree removals ❑ (initial) ease list the address of the property(s) owned within the surrounding area of the proposed re oo•restation request (see attached map) August 24, 2009 Property Owner First and Last Name (please print): Business Name (if Address: It", Phone #: - Signature In favor of tree removals D_� (i„itiai) Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: 6 i 1 G (\-,_ t Phone #: / - - - r, v In favor of tree removals (initial) Comments: rrt + -4 It\31%ir rti rncJ Z(, 7-t la 1t1 �m�( Date Oppose tree removals ❑ (initial) jY G4(e L ®� ct (Q4 Date Oppose tree removals ❑ __ (initial) Property Owner First and Last Name (please print): L- )MAE OM 14W f Business Name (if applicable): Address: 1 , ,„ ; Ohl Phone #: In favor of tree removals Comments: lbjLil0q Date Oppose tree removals ❑ (initial) XU favof- vi Lice removals YJ �flJ� (ynitw) oppose free removals U (iniud) Comments: Property Owner First and Last Name (please print): ° — & IM , U0 0 Business Name (if applicable): Address. ,- "..�� Phone N: '[� l d ; i (-J,\ G-7 L1 — / 0// -'i C Date In favor of tree removal EX cwtw) Oppose tree removals ❑ ( Property Owner First and Last Name (please print): Business Name (if Address: 14 Phone 4.1 " U In favor of tree removals] Cam) Comments: Date Oppose tree removals ❑ (midst) �s n �a .i a' lb, .4. Ci •r r + 1 .M p 11vt A 14 301 -it IA r, 424 Dahlia Ave, � Reforestation Request wa rOR P v 8jJ\ °> ° vYr•, v Cr VP 2• ° y+j3 ei • 8 ICw�P •iv'�'� � , �O 4, JQ' °i P w , w \ s v +Jn , '�f � \✓ °off v,°�i, ar? 49 qX, Rb `B 1 � .P •, 9 pp tiyw" M1� \ J 9LF wo t f PJ4i ' )• �T• ? v >m Total = 61 °ss/ M1�40�S d O )• L _ t Reforestation Area JJ,°, 3,+ `� oq `� Tl •, +, P a� _ Applicant JR9 Jt0 ��� +O vw0 •0 y. r /(r - In Favor= 44' N J 0 100 200 t'3 11b,? s Feet' /424Dah1iaAve_Refo stationReque$t. mxd, >m • JO ° J PB &R Commission Age da Item No. December 1, 2009 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider the reforestation request at 3827 Park Green Drive and 4000 Topside Lane within the Harbor View Hills South community. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. Per City Council Policy G -1, the Harbor View Hills South Homeowners Association, Board of Directors approved the removal of three City (2 Carrotwood and 1 Brazilian Pepper) parkway trees. The property owners have complied with the requirements of Policy G -1, and agreed to assume the full costs of removal and replacement of the three City trees, approximately $1,218.00 ($195 each for three 24" box replacement trees = $585 and $211 each for three removals = $633). Staff has attached a Tree Inspection Report, Tree Inventory Details, and photographs related to this request. Mr. Ian Harrison, Ms. Melinda Gunton, Mayor Pro Tern Keith D. Curry, Mr. Robert Shelton, Chairperson of the Harbor View Hills South Homeowners Association, and Jennifer Fontana, CCAM, Senior Vice President with AMMCOR have received a copy of this report and a notice of the December 1 Commission meeting. Mark Attachments: (A) Reforestation Check List (B) Policy G -1, Retention or Removal of City Trees, Reforestation of City Trees, pages 6 - 9 (C) Harbor View Hills South HOA, Resolution of the Board of Directors (D) Harbor View Hills South HOA, Letter of Approval (E) Tree Removal Request Applications (F) Tree Inspection Reports (G) Tree Inventory Details (H) Pictures (I) Aerial Maps tyg W Pp$ 0 C9LrFORN�P Reforestation Check List Urban Parka an Trees General Services Verified by: F er Sa Director ❑ Legally Established Homeowners Association / ❑ ❑ Individual Private Property Owner(s) ❑ ❑ ❑ Damaize/Impact ❑ Blue Water View Impact ❑ Reforestation Application q ❑ ❑ (90) days Reforestation Request Compliance ❑ ❑ Resolution of the Board of Directors, Minutes, Notices ❑ ❑ ❑ (Legally Established Homeowners Association) ❑ ❑ Damaize/Impact ❑ Blue Water View Impact ❑ ❑ Incorrect Tree Species ❑ ❑ Hardscape Damage: ❑ ❑ ❑ ❑Curb /Gutter ❑Sidewalk ❑Utility Individual Private Property Owner(s) ONLY Urban Parks and Trees General Services Verified by: Forester Superintendent Director ❑ Written Agreement by Individual Property Owner(s) ❑ ❑ ❑ ❑ Staff Approved Petition ❑ ❑ ❑ ❑ Property Owners Signatures Verified ❑ ❑ ❑ ❑ Meets 60% Reforestation Criteria: ❑ ❑ ❑ #_Property owners notified %_Agreed with removal Meets Minimum Reforestation Department City Attorney Reviewed: YE NO Dato 0 AM General Services Director or designee concurs, then the applicant, the adjoining owners, private property owners on either side of the street within 500' in each direction of the tree location and a legally established community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. A legally established community association is responsible for notification of all association members pursuant to their established procedure. The General Services Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R Conunission meeting of all trees recommended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and safety issues) in the preceding section on All Other City Trees. Only an applicant, an adjoining property owner, or a legally established community association, the City Manager, a PB&R Commissioner, or a Counciimember may appeal the decision of the General Services Director not to remove a tree to the Commission_ The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager_ The General Services Department will delay any tree removal (s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will replace all trees removed in accordance with the All Other City Trees removal criteria on a one for one basis. Replacement trees will be a minimum of a 36" boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent planting of a large tree, then a minimum of a 24° boxed tree will be planted. The full costs of removal and replacement of Special or All Other Tree(s) will be the sole responsibility of the City, unless an applicant voluntarily pays for a new tree(s). REFORESTATION OF CITY TREES The concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the.problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees for the planted location is .referred to as reforestation. The Urban Forester shall make a finding for the latter category of inappropriate tree species for a specific location. His determination may be appealed to the General Services Director whose decision will be final. 0 G-1 It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of certain view neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. In other cases, the wrong species of tree was planted originally and simply does not conform to the current treescape or represents a safety hazard. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of views. The City Street Tree Designation List, which specifies a species for each City street reflects an effort by the City to prescribe appropriate tree species that will not cause future problems. As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City will endeavor to replace the trees with the appropriate designated City tree. Individual private property owners, as well as legally established community associations, may apply for single or multiple tree reforestations in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: A. The proposed area must have clearly defined contiguous geographical boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. B. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the Property owners within the area defined for reforestation. The petition content must be approved and dated by City staff prior to distribution by the petitioner. The staff - approved petition must be distributed by the petitioner to a maximum of 30 private property owners (up to 15 contiguous private property owners on both sides of the street up to 500' in either direction from the Iocation of the Proposed reforestation). Signatures by non - property owners are not acceptable for petition purposes. All petition signatures shall be verified by City staff for 7 G-1 property owner status of the person(s) signing the petition. As an alternative to the above requirements, areas represented by a legally established community association, may submit a resolution of the Board of Directors formally - requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners Iiving within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. C. Individual private property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners association, if applicable. The petition content must be approved and dated by staff prior to distribution. All petition signatures shall be verified by City staff for private property owner status of the person(s) signing the petition. D. A written agreement must be submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owners) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. °`The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G -6, or the organization must request and Obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request for a tree species other than the designated street tree. This section applies to individual or group requests. F. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in Council Policy G-6. If ::3 G1 there is not room for the replacement tree(s) at a specific site as prescribed by City Council Policy G-6, then the replacement tree(s) shall be planted in a public area in the same neighborhood at the option -of the petitioner. This section applies to individual or group requests_ G. Reforestation requests must be completed and submitted in a timely manner by the petitioner. Petitions that are dated more than 90 days in arrears from date stamped by staff before distribution will not be forwarded to the PB&R Commission for consideration. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager, TREE MAINTENANCE The City shall require the proper care and watering of replacement trees by the reforestation petitioner to ensure their proper growth and development as outlined in City Council Policy G-6. Furthermore, no person shall tamper with City trees in violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to fund the care of the Urban Forest to the highest level possible through the efficient use of regular tree trimming, root pruning, root barrier and pesticide programs. ENCROACHMENT AND DEMOLITION PERMITS All encroachment permits (permits for private property development which are proposed to encroach upon the City right of way) or demolition permits that involve the removal or replacement of City tree(s) must be specifically noticed by the property owner to City staff prior to the building and /or demolition permit process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline). if the proposed development, as deemed by the General Services Director, requires the removal of City trees, the property owner must submit a tree removal request to the General Services Director, shall pay all related tree removal and replacement costs (one for -one replacement) and meet all provisions of Council Policies L-2 and L -6 and City Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal /replacement requests associated with encroaclunent and demolition permits , will be the responsibility. of the General Services Director or a designee. "a WaltersManagement August 6, 2009 City of Newport Beach General Services Department 3300 Newport Blvd. CA. 92663 RE: City Parkway Tree Removai /Reforestation Application Ian Harrison 3827 Park Green Drive, Corona Del Mar, CA, 92625 The purpose of this letter is to advise the City of Newport Beach that on October 7, 2009 the Harbor View Hills South HOA Board of Directors unanimously approved the tree reforestation application request made by the homeowner of the above referenced address. The homeowner would like to have the 2 Carrotwood Trees removed and replaced with a city approved St. Mary Magnolia tree or delay the option until an appropriate species can be designated. I have attached the homeowner's Reforestation application. Should you require additional information or correspondence please feel free to contact the Association's City Tree Committee Chairperson Bob Shelton at (949) 760 -0390 or shelwaida- cox.net. Sincerely, On Behalf of the Board of Directors 3MEa l Edgar Gomez Community Association Manager CC: Board of Directors, Bob Shelton 17300 Redhill Avenue • Suite 210 • Irvine, CA 92614 • 949.752.2225 • Fax 949.798.0367 • www.waltersmanagement.com San Diego • Murrieta • Chula Vista • Carlsbad • Irvine 104% WaltersManagement August 6, 2009 City of Newport Beach General Services Department 3300 Newport Blvd. CA. 92663 RE: City Parkway Tree Removal /Reforestation Application Melinda Gunton 3901 Park Green Drive, Corona Del Mar, CA. 92625 The purpose of this letter is to advise the City of Newport Beach that on October 7, 2009 the Harbor View Hills South HOA Board of Directors unanimously approved the attached tree reforestation application request made by the homeowner of the above referenced address. I have attached the homeowner's Reforestation / Removal application. Should you require additional information or correspondence please feel free to contact the Association's City Tree Committee Chairperson Bob Shelton at (949) 760 -0390 or shelwaid0cox.net. Sincerely, On Behalf of the Board of Directors Edgar Gomez Community Association Manager CC: Board of Directors, Bob Shelton 17300 Redhill Avenue • Suite 210 • Irvine, CA 92614 • 949.752.2225 • Fax 949.798.0367 • www,waltersmanagement.com San Diego • Murrieta • Chula Vista • Carlsbad • Irvine 11 /1J /LGUJ 10.4? t1Y- OJJ'Ll D6 IYIG RHWJ tdll•IrHItl1GD rR Gllul November 19, 2009 City of Newport Beach General Services Department P.O. Box 1768, Newport Beach CA 92665 Attention John Conway, Jr., Urban Forester Dear Mr. Conway, This is to advise you of the following actions unanimously approved by the Board of Directors of the Harbor View Hills South homiemners association at its meeting on October 7, 2009. �r -w Removal and reforestation of two parkway Carrot wood trees at $827 Park Green Dr. at the expense of the adjoining property owner (Harrison). Removal and reforestation of one parkway Brazilian Pepper tree at 4000 Topside Lane that is overgrown and impinges on views from non - adjacent properties, at the expense of the applicant (Gunton). Prior to the Board meeting all members of the community association having their residential views affected were officially notified and given an appropriate opportunity to regxwd before the Boare1 voted on these requests. We look forward to learning of action by the PB &R Commission in these matters. Sincerely, arty We a , Prreside Harbor View Hills South Homeowners Association fY CITY OF NEWPORT BEACH General Services Department X44 o¢��r Tree Removal or Reforestation Application Per City Council Policy Cr l (Retention or Remove] of City Trees), I am nn a tree removals) to be reviewed by staff and submitted to either the Parks, Beaches, and Remotion C.oaxnission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first 1Ytesday of each masdh (expect for holidays) at 7PM at the Council C heinbers. �.. C0.Yrd�w GOB Pc•v 1<wwy }-y zQ-S _ _ Ixdi00s the aaerberand speete(s1,(fkx~) of trees Located st- 3 2? pc,Y }c; tree Dr Phase be as specyle as pwstble Requestor Pproperty Owner Community Association Other Signature: Print Name: ( sdr� Address/ Phone (Daytime) / Emaff 9" ) -'7 >9 -7020 Date: q- -7` Dq If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Rmuettts Only Removal Criteria (Check one or more) Please provide copies of photos, bills, docnments or any other related material that will verify the checked items. =Proven and repeated history of dawagiag public or *private, sewers, water mains, roadways, sidewsiks, curbs, walls, fences, underground utilities or foundations. ('C;'rsater Man $5001 Repeated history of siga# leant interference with street or sidewalk drainage. g Has no prospect of recovery. Diseased Cannot be cured by current arboricuttural methods. =Hazardous EIBeaaMeation Project In advanced state of decline with no prospect ofrecevery. Defective, potential to fail, could cause damage to pmonalproperty upon Mine . Assessmznt by urban Forester will .identify shvcttsxl defects, parts . likely to fail, targets -if fails, procedures and actions to abate. In conjunction with a City Council- approved City, commercial, neighborhood, or community association beautification prograrn. Section B. For Reforestation Rennests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are canting hardscape and/or view problems and cannot be properly trimmed, premed or modified to alleviate the 13mblem(s) they create, or those which have reached their full life, and are declining in healthy or are simply the wrong species of Uve(s) for the planted location. As initiated by: x Property Owner x Community Association Other Check all Items applicable. Ttee(s) causing curb. Satter, sidewalk or underground utilities damage. wrong tree species for location X View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. F—Iladividual property owners must anbmit a petition signed by a minimum of 60"% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. •A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the palitianingsponsor (Individual private property owner(s) or group) to pay 100°A of the costs of the removal and replace nart of the public tree(s) m advance of any removal activity. The actual removal and replanting will be coordinated by the General Servioes Department us' the City tree maintenance contractor. '17rere shall be a minimum of a one- for -one replacement of all trees removed in reforestation projects. Replacement trees shah be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed trap or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. Thb form does not replace the requirements of any of the City tree poihcies. Its use is intended to expedite the tree removal or reforestation requests and to aware compliance with all City requirements- Please refer to individual City Council Policy G1 for additional information. Requestor Comments: \, ow a iVa%�1a lr7 cos}s w s 11 b o..av �y�cccei-- b r�3. ri a%w V Rmow k, ezagt emergency, wilt a sub }eat to Me noaf oadWn processes, lime jhames and aathm* as s rifted in the trey Lbunca G4 policy. wwwm¢aa !Z 4 ��.xvPORT CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G-1 (Retention or Removal of City Trees), I am reaaesUng a tree removals) to be reviewed by staff and submitted to either the Parka, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. Ono I3rcz�lic�ri t'�epper Indicate the nuarber aad4vcie(s),(lfknowa) oftree(s). Located at: Li 0 c 0 -T'e 12 s , vL . Piaace be as specific as possible Requestor Address/ Phone (Daytime) / Eia3M NProperty Owner N\ e1 i v�civ�a w v i a,1(a 4 vAico. co tit - Community Association a1L Other Signature: Date: Print Dame: u y If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or morel Please provide copies of photos, bills, docaments or any other related material that will verify the checked items. Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curtts, walls, fences, underground utilities or foundations. (*Greater than $500) Repeated history of significant Interference with street or sidewalk drainage. Dying Has no prospect ofrecovery. Diseased Cannot be cured by current arborieultural methods. =Hazardous =Feautifte"on Project In advanced state of decline with no prospect of recovery- Defective, potential to fail, could cause damage to persons/properly upon failure. Assassin" Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. In conjunction with a City Council- approved City, commercial, neighbot}w4 or community association beautification program. Section B. For Reforestation Requests only Reforestation is the concept of systematically. replacing Problem or All Other Decs which are creating hardscape and/or view problem and cannot be properly trimmed, primed or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees) for the planted location. As initiated by: X Property Owner k Community Association Other Check all items applicable: 117rec(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the trees) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 600A of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =Individual property owners must submit a petition signed by a minimum of 600% of a maximum of 30 private property owners (up to 15 contiguous private properties on both aides of the street Up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. "A request for reforestation requires a written agreement submittal to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owner(s) or group) to pay 1000A of the costs of the removal and replacement of the public trees) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minnmim of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees SW be a minimum size of 74" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is Intended to expedite the tree removal or reforestation requests and to ensure compliance with all (Sty requirements. Please refer to individual City Council Policy G1 for additional Information. RequestorComments: blocks arol_icav �s oce�-K. S... Ic- 'A CC.0 -N ors �C"e— rP G�.. C.S'T'S Yr� -.�P 5�1 � Off''r^l°-'L'�4- -�- "•.T- �v�c+�_ _ c.r \�lv e Rawovals, except emergeecy, ry N be subject to the nonficatton Processes, time fiwares and authority as specified in the City Council G-1 Policy. wrwe"saaa TREE INSPECTION REPORT Property Owner: Ian Harrison Tree Site: 3827 Park Green Drive Corona Del Mar, CA 92625 Request: The property owner is requesting the removal and replacement of two City Carrotwood parkway trees, based on the criteria of City Council Policy G -1, Reforestation of City Trees. Tree Species /Site: Cuppaniousis anacardioides — Carrotwood Designated Street Trees: Magnolia srandiflora `St.Marv' — Saint Mary Magnolia Estimated Tree Value: Damage: N/A $2,760.00 ($1,380.00 each) Work History: The General Services Department, Field Maintenance Division has the following work history recorded within the last ten years: o Sidewalk Repairs — 2003 Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed two healthy tree specimens. However, this particular tree species requires a minimum parkway of 6 feet, these mature tree specimens are planted within a 5 foot parkway and considered an incorrect species for these tree sites. Estimated cost for reforestation of two City trees: o Removals - $211.00 each x 2 trees = $422.00 o Replacements - $195.00 each x 2 trees= $390.00 Total Cost - $812.00 Inspected by: yr 1 Date: November 18, 2009 hn Conway, Ur an Forester Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation /Wonupissioy for review and approval. Reviewed by: Reviewed by: Trees Superintendent Services Director Nove ber 18, 2009 /Id � TREE INSPECTION REPORT Name: Melinda Gunton 3901 Park Green Drive Corona Del Mar, CA 92625 Tree Site: 4000 Topside Lane / Front -1 Request: Ms. Gunton is requesting the removal and replacement of a City Brazilian Pepper parkway tree, based on the criteria of City Council Policy G -1, Reforestation of City Trees. Tree Species /Site: Schinus terebinthifolius - Brazilian Pepper Designated Street Trees: Bauhinia blakeana - Hong Kong Orchid Estimated Tree Value: $1,380.00 Damage: N/A Work History: The General Services Department, Field Maintenance Division has no work history of repairs recorded for this site. Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed a healthy tree specimen. However, Ms. Gunton indicates the City tree is the wrong tree species planted for this size tree site and is a view encroachment (see attached tree removal application). Estimated cost for reforestation: o Removal-$211.00 o Replacement - $195.00 IL To(t'all C�ostt - $406.00 Inspected by: - I Date: November 18, 2009 JocLn Conway, Urban Forester Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation ission *r review and approval. Reviewed by: P Dan P. Reviewed by: Superintendent Services Director Novegiber 18, 2004 /d� ArborAccessCinline - newportbeach.wcaine.com Show /Hide Map Print Report Inventory Detail Dist: 8 Address: 3827 PARK GREEN OR Fictitious: No Location: Front -1 On Address: 3827 PARK GREEN DR Species: Cupaniopsis anacardioides, CARROTWOOD D8H /1-feight: 7-12/ 15 -30 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value - $1,380 WCA Work History Date Work Type Amount Sob# 4/7/2008 Grid Pruning $39.00 11060 7/26/2006 Grid Pruning $39.00 9765 4/27/2005 Service Request Pruning $39.00 7334 1/16/2004 Grid Trimming $39.00 6071 10/3/2002 Grid Trimming $39.00 5154 3/16/2001 Service Request $39.00 3874 6/15/2000 Grid Trimming $39.00 2866 3/31/1999 Grid Trimming $39.00 2438 Other Work History Date Work Type Crew Acct# Min Page 1 of 1 http:JInewportbeach.wcainc.com/ inventory /SearchResultsDetailPrintMap .asp ?TreelD = 968533 10/14/2009 ArborAccessOnline - newportbeach.wcainc.cwm Show /Hide Map Print Repor[ Inventory Detail Dist: 8 Address: 3827 PARK GREEN DR Fictitious: No Location: Front -2 On Address: 3827 PARK GREEN DR Species: Cupaniopsts anacardioides, CARROTWOOD DBH /Height: 7-12/ 15 -30 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $1,380 WCA Work History Date Work Type Amount Job# 4/7/2008 Grid Pruning $39.00 11060 7/26/2006 Grid Pruning $39.00 9765 4/27/2005 Service Request Pruning $39.00 7334 1/16/2004 Grid Trimming $39.00 6071 10/3/2002 Grid Trimming $39.00 5154 3/31/1999 Grid Trimming $39.00 2438 Other Work History Date Work Type Crew Acct# Min Page I of I rr� IL 1n Map data 02009 GooWe:- http: / /newportbeach.wcainc.coml inventory/ SearchResultsDetailPrintNlap .asp?TreeID= 968534 10/14/2009 ArborAcsessOnline - newportbeach.wcainc.com Show /Hide Map Print Report Inventory Detail Dist: 8 Address: 4000 TOPSIDE LN Fictitious: No Location: Front -I On Address: 4000 TOPSIDE LN Species: Schinus terebinthifolius, BRAZILIAN PEPPER DBH /Height: 7-12/ 15 -30 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $1,380 WCA Work History Date Work Type Amount Job# 4/10/2008 Grid Pruning $39.00 11060 8/15/2006 Cancel $0.00 9763 8/2/2006 Grid Pruning $39.00 9765 4125/2005 Service Request Pruning $39.00 7334 1/19/2004 Grid Trimming $39.00 6071 10/3/2002 Grid Trimming $39.00 5154 3/23/2001 Service Request $39.00 3874 6/13/2000 Grid Trimming $39.00 2866 3/25/1999 Grid Trimming $39.00 2438 Other Work History Date Work Type Crew Acct# Min Page 1 of 1 % / ) , `\ ti Map data 02008 Tole Atlas http: / /newportbeach.wcaine.coml inventory/ SearchResultsDetailPrintMap .asp?TreeID= 968406 09/09/2009 L 41 4J ,L^ V Y L a N 00 M I ` f r tr 3 i S IJ I. e 04r1T � 1 fr 1 t w n • J I J �e -w M k� µ 'i i •7, /A J. W •• s 1 ♦ .1 1' h r�ar J. a i I� r j k�