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FROM:
Municipal Operations Department
PB &R Commission Agenda
Item No. _111i
April 3, 2012
Parks, Beaches and Recreation Commission
Parks and Trees Maintenance Superintendent and Operations Support
Superintendent
SUBJECT: February and March Parks, Trees, and Operations Divisions Activity Report
Parks Maintenance Division Activities
1. Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in the planning and construction phases.
Projects currently underway:
o Jamboree Road Widening at Bristol
o Bitterpoint and Rocky Point Pump Stations
o Sidewalk, Curb and Gutter Contract - various locations
o Civic Center
o Buck Gully Lower Canyon Stabilization
o Irvine Terrace Park Shade Structure
o Bob Henry Park batting cage
Projects that are in the planning phases:
o
Sunset Ridge Park
o
Bristol Street North and South
Landscapes
o
Marina Park
o
Dover Drive Median
o
19'x' Street Tide Valve
o
Irvine Ave., Westeliffto Dover
o
China Cove Slope Stabilization
o
Lido Village
o
CDM Entrance, at MacArthur
o
Balboa Blvd. medians
o
Irvine Terrace Park CERT storage
o
Playground donation at Balboa
o
Upper Buck Gully trail and bridges
Blvd. and Miramar
o
Eastbluff Park scoreboard
2. Recently, Parks Division Staff coordinated with GIS Division Staff to create
irrigation controller atlases for all of the City's Parks and Facilities. The maps
make use of "real- world" information, found in the field, and set this against a layer
of the City's most recent aefial photographs for each site. Each map calls out the
location of the irrigation controller, backflow, water meter and each valve on that
particular site. Thanks to modern technology and the teamwork displayed by these
two Divisions, valuable information will be easily accessible to our irrigation
technicians, on -call staff, and all who are working to conserve our valuable water
resources.
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3. During the week of March 12 "i, Parks Division staff coordinated with City
contractors and completed landscape enhancements on Bayside Drive at the
Fernleaf Ramp, Newport Boulevard roadsides, and fill -in plantings in the Balboa
Village area.
'file Fernleaf project replaced underperforming and thirsty Plant material in the
median area with a succulent groundcover (Senecio) and Ghost Aloes. The
replacements were selected based on their drought- tolerance, ease of maintenance,
and should blend in perfectly with the existing King Palms.
The Newport Boulevard project involved planting California natives, groundcover
(Ceanothus) and Deer Grasses, on an otherwise bare slope. The plantings will help
protect (lie slope area from erosion into the adjacent bio- snvale and drainage
channel.
_ Sri
'flees Division Activities
During file month of January, 1157 trees were trimmed, 29 trees removed, 7 trees were
planted.
During the month of February, 1199 trees were trimmed, 20 trees removed, and 21
planted.
The City's tree services contractor, pruned trees within the Corona Del Mar, Spyglass
Hills, Buffalo Hills, Santa Ana Heights, Balboa Peninsula and Lido Islc areas, as part of
the City's overall grid and annual trimming schedule. Additionally, the annual pruning
of selected Ficus and Palm trees completed throughout the City.
In February 2012, West Coast Arborists replanted trees at the sites where Blue Gum
Eucalyptus trees were removed on Fourth Avenue in Corona del Mar. In December,
the affected homeowners were sent an informational letter and street Tree
designation form to note their preference 11or a street tree among three species: the
African Tulip, Dwarf Southern Magnolia, and Gold Medallion tree.
The pictures above show the new look of Fourth Avenue, and the residents are very
happy with the results. Thanks to the Parks and Street Trec Division for seeing this
project through.
2. 111 March 2011, the City Manager, Risk Manager and Municipal Operations Deputy
Director approved a removal of a City Coral tree that is listed as a Special Tree,
Neighborhood Tree, in accordance with the removal criteria of Council Policy G -1.
The tree is decayed and creating a potential liability.
2200 14sto Del Sol, Merino
The attached Tree Activity Report summarizes requests and field activities performed
during the past months.
Beach Maintenance Activities
On Saturday, January 21 ", MOD crews were busy managing the combination of
high tides and rainfall. Twenty -seven crew members operated 24 portable and
stationary pumps throughout Balboa Island and the Newport Peninsula, pumping
down flooded street ends during the early morning hours.
At 7:16 am the tide reached its 7.2' peak, which was 0.6' above the tidal chart
prediction. While some streets experienced flooding due to the tidal valves being
closed, there were no reports of any private property flooding. That day's rainfall
totaled 1.05 ", and with the minimal rain since, the season total recorded at the
Corporation Yard is 4.25 ". Great job to all involved.
2. Last winter, employees working at the Back Bay Science Center noticed that
sections of artificial wood decking used in the outdoor walkway areas were rapidly
deteriorating. In the spring of 2011, Public Works filed a claim with the
manufacturer, the Trex Company, to have the defective boards replaced under
warranty. Since Municipal Operations is responsible the maintenance of the BBSC,
Operations Support Division staff worked with Public Works through the processes
of obtahring the replacement materials and gathering competitive bids for the
restoration of the walkways. The contract was awarded to Sunny Hills Restoration.
Operations Support staff coordinated with the other BBSC partner agencies in
selecting an appropriate tinreframe for the project in order to minimize disturbance
to any programs, events, visitors, and wildlife. Work began in early January and
was completed on February 3`d. The two main walkways have been completely
replaced with new material that features a nice wood grain texture.
The partner agencies are committed to reusing as much of the remaining material as
possible in order to minimize waste. Boards will be used on City beaches to secure
volleyball net poles in the sand, as retaining structures by the UCI crew team, and
by the State Department of Fish & Game to complete the walking trail along the
north side of the Center. Krrrlos to our Operonons Suppor i staff fir rrorkirrg
together with other departments and agencies to complete this lwgject.
3. Recently, the Storm Drain crew saw the opportunity to re -usc
a surplus hydraulic lilt from another department. The Storm
Drain crew is in the process of moving from the Corporation
Yard to the Utilities Yard so the timing was ideal. The
hydraulic lift will be utilized to load the 165 pound water
pumps into pickup trucks. The Crew has 16 pumps that need
to be loaded during every substantial rain /high tide event and unloaded once the
event is over. The lift will assist the crew members who previously manually lifted
the pumps into the truck.
I
The Concrete crew created a concrete pit to house the lift in order to alleviate a
tripping hazard. Electrical conduit was placed underground as well to operate the
lift. Now, one staff member can operate the lift to load a truck safely and
efficiently.
4. MOD crews recently re- installed the Ronald Reagan statue in
Bonita Canyon Sports Park after being vandalized shortly after io
initial installation in November. In order to monitor activities
around the statue, MOD crews also installed a motion - sensitive
camera on a nearby pole that will take photos day or night.
Highlighting Denartmenl Employees
The following notes of appreciation from the public have been received in recognition of
what our employees are best known for — going beyond the call of duly.
Front: David Cohen
Sent: Friday, February 07, 2012 12:10 PM
To: Kin', Dave
Ca Smith, Dana; Sudo, Jenny; Lynch, Mike
Subject: You have a great team...
Dear Mr. Dave Kin',
I know in your position, much of the lime you have to deal with a lot of negativity mid problem solving.
I thought I might shoe something Willi you that is positive, and says something about the caliber of people that icpresel l the city.
I Wool to lick a moment and writ; a quick note to show my appreciation for nit employee in one of your waste Water
Managenanl We are new to the area in Corona del Mar and needed sonic help.
100 Wilcox, your Senior Specialist in Waste Winer, was net only helpful, but went above and beyond what was asked in a very
courteous mid professional manner, 1 did not expect to receive this much attention to detail, we holy appreciated Imo thorough he
writ. we have mnde it a point to share our experience with fellow residents, and others in lire cunlnuuiily.
Sincerely,
David Pal Cohen
PS -'I hank you also to your courteous star member, Join Ackerman, wheat 1 called, she Wa very helpful in painting tie in the
right dirvelioi in gelling you cnmits,:md names.
February T, 2012
City of Newport Beach
Municipal Operations
3300 Newport Blvd.
Newport Beach, CA 92663
Dear Mr. Harman,
1 am a student from Newport EL School. Today 1 was walking to my mom's car to go home, when the
wind caught hold of my map of China. The wind carded my map straight into the storm drain In front of
the school, and was completely out of my sight.
Then, 1 told my mom that my paper had disappeared. I was so worried because I had worked con It In
class for the past four days, and It's due tomorrow.
No one could help me at school and my teacher was already gone for the day. My mom sold to jump In
the car so we could try to gel the attention of the City of Newport Beach truck that had just passed by.
We ultimately had an opportunity to ask the driver of a different Huck if he and his co- worker could help
us out with an unusual request. He seemed very happy and said 'of course".
We followed his truck back to the school. I am so glad that It wasn't raining hard today because the Iwo
men came over to the storm drain with their pick and gloves. They lifted the cover and asked "Is that
it'? Yes —and It's due tomorrow[ 1 was all rellevedl Mom sold "it might not look like much -, especially
since It landed face down and you couldn't see all the drawing and writing I had done," but this means
so much to him, thank you so much.'
They were so nice 10 drive back and help me find my paper. We thanked them and shook their hands. I
asked my mother If she would ask the kind gentlemen for their names. They were very grateful and said
that their names are Bubba and Tony Wilson. We thanked them again for helping me find my missing
map In this unexpected hiding place.
Now that the part of the map that got wet In the storm drain is dry, d can finish coloring and writing so
that It's finished for tomorrow.
If you could, would you please thank these gentlemen again for the good deed they did for me. I will let
you know how It all turns out.
Thank you very much,
Sincerely,
Mrs. Longs 6`" Grade
Newport Elementary school
See attached Municipal Operations Department, Activities Reports for January and
February 2012.
T ted by:
4UI
Sel n'c� o
Parks and Tunes Maintenance Superintendent
V � V
James L. Auger
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2011 -2012
(B) Municipal Operations Department, January and February 2012
Activities Reports
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Municipal Operations Department
Parks and Trees Division
Fiscal Year 2011 -2012
Problem Tree Removals
Montk
#'frees
Lbeatian s ,
July-11
0
(2) trees at 321 Anade Avenue, (2) trees at
Altura Drive
August-1 1
0
September-11
0
October -11
0
November -11
1 0
December -11
0
Approved Reforestation Request on
Surfview Lane
January-12
0
February-12
0
Reforestation Tree Removals
Month
# Trees
Location s
July -11
4
(2) trees at 321 Anade Avenue, (2) trees at
Altura Drive
August-11
0
September -11
0
October -11
0
November -11
0
December -11
8
Approved Reforestation Request on
Surfview Lane
January-12
0
February-12
0
Municipal Operations Department - General Services Divisions -
Activities Report - REVISED January 2012
This Month
This Month
Last Year
Total To Date
TTD Last Year
Asphalt/Concrete
Street Patching (Tons of Blacktop)
212
126
1,577
1,365
Sidewalk Repaired (sq. ft.)
1,895
2,930
17,206
22,327
Curb & Gutter Replacement (lin. ft.)
56
229
1,155
1,398
Sweeping, Beach Cleaning, Demo Materials (tons)
220
453
2,007
2,004
AsphalUConcrele Recycled (tons)
180
192
1,810
1,560
Signs & Traffic Markings
Signs Made
87
0
562
391
Signs Installed
166
199
1,312
1,226
Decals
2
104
1,062
324
Special Purpose Signs /Banners Made
30
25
68
381
Street Striping (kn. ft.) Added /Replaced
24,338
208,456
173,828
244,509
Pavement Markings (including reflective)
56
200
312
357
Parking Stalls
0
1
93
27
Curb Painting (Iin. fl)
199
1,686
28,260
12,431
Thermoplastic (Iin. ft.)
30
5,793
30
15,607
Sign Posts Installed
20
9
120
119
Graffiti
Graffiti Incidents Removed by Staff
17
12
93
168
Graffiti Incidents Removed by Contractor
62
41
501
332
Refuse Collection
Residential (tons)
2,734
2,786
19,906
20,314
Liquid HazMal Incidents
20
39
112
186
E -Waste Incidents
5
20
22
115
U -Waste Incidents
13
23
57
100
Recyclables (tons)
1,186
1,160
8,329
8,533
Trees
Trimmed by Staff
28
19
128
131
Trimmed by Contractor
1,129
1,298
8,455
6,784
Removed
29
18
266
8B
Planted
7
16
50
33
Roots Pruned by Contractor
3
0
17
14
Roots Pruned by Staff
0
3
12
9
Automotive
Repairs
113
248
954
1,798
Preventive Maintenance Completed
68
72
445
513
PM Labor Hours
140
140
1,052
1,306
Beach Maintenance
Beach Area Refuse (tons)
77
84
838
762
Beach Debris (tons)
103
76
647
614
Sweeping/Storm Drain
Gutter Miles Swept
3,210
3,556
23,470
27,279
Sweeping Debris (cubic yards)
347
578
3,841
3,732
Storm Drain Debris (cubic yards)
35
13
447
365
Municipal Operations Department - General Services Divisions -
Activities Report - February 2012
This Month
This Month
Last Year
Total To Date
TTD Last Year
Asphalt/Concrete
Street Patching (Tons of Blacktop)
125
153
1,702
1,518
Sidewalk Repaired (sq. fl.)
3,092
2,590
20,298
24,917
Curb & Gutter Replacement (Iin. ft.)
230
523
1,385
1,921
Sweeping, Beach Cleaning, Demo Materials (tons)
190
271
2,197
2,275
Asphall/Concrete Recycled (tons)
144
264
1,954
1,824
Signs & Traffic Markings
Signs Made
100
762
662
1,153
Signs Installed
168
147
1,480
1,373
Decals
2
170
1,064
494
Special Purpose Signs/Banners Made
30
7
98
388
Street Striping (Iin. ft.) Added /Replaced
34,732
536
208,560
245,045
Pavement Markings (including reflective)
98
4
410
361
Parking Stalls
0
19
93
46
Curb Painting (fin. ft.)
271
623
28,531
13,054
Thermoplastic (tin. ft.)
0
0
30
15,607
Sign Posts Installed
14
16
134
135
Graffiti
Graffiti Incidents Removed by Staff
15
15
108
183
Graffiti Incidents Removed by Contractor
90
37
591
369
Refuse Collection
Residential (tons)
2,358
2,285
22,264
22,599
Liquid HazMat Incidents
9
26
121
212
E -Waste Incidents
4
12
26
127
U -Waste Incidents
5
11
62
111
Recyclables (tons)
975
948
9,304
9,481
Trees
Trimmed by Staff
33
28
161
159
Trimmed by Contractor
1,166
566
9,621
7,350
Removed
20
4
286
92
Planted
21
16
71
49
Roots Pruned by Contractor
0
0
17
14
Roots Pruned by Staff
9
0
21
9
Automotive
Repairs
119
250
1,073
2,048
Preventive Maintenance Completed
46
64
491
577
PM Labor Hours
103
128
1,155
1,433
Beach Maintenance
Beach Area Refuse (tons)
77
78
916
839
Beach Debris (torts)
57
149
704
763
Swee in (Storm Drain
Gutter Miles Swept
3,229
2,852
26,699
30,131
Sweeping Debris (cubic yards)
434
475
4,275
4,207
Storm Drain Debris (cubic yards)
14
83
461
448