The URL can be used to link to this page

Home My WebLink About04/03/2012 - PB&R CommissionCTI'Y OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting April 3, 2012 — 6pm i) CALL MEETING TO ORDER 6:03Pm 2) ROLL CALL Present: Phil Lugar, Chair Kathy Hamilton, Vice Chair Tom Anderson Ron Cole Roy Englebrecht Jack Tingley Absent: Marie Marston Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, Municipal Operations Director Sean Levin, Recreation Superintendent Teri Craig, Admin Assistant 3) PRESENTATION BY EXPLOROCEAN /Newport Harbor Nautical Museum Rita Stenlund, President of ExplorOcean provided a short video addressing the history and the future plans for the organization including educational programs, exhibitions, and galleries. Ms. Stenlund reported that there is an economic model that will generate other sources of revenue, besides donations, and that the project could be sustainable in the future. Leslie Paravich, Director of Development and Marketing for ExplorOcean, addressed upcoming events as well as new planned programming. Ensuing discussion pertained to the timeline for future projects, involvement by the Coastal Commission and whether the existing ferris wheel would remain. Commission members wished them luck with this new undertaking. Ms Stenlund encouraged Commission members and the public to visit the facility. 4) NOTICE TO THE PUBLIC Tim Brown, former PB &R Commissioner, expressed the importance of being a PB &R Commissioner and noted that he never missed a single meeting except for the last one as he had to tend to his ill dog. He thanked Chair Lugar and Commissioner Hamilton for their support in his nomination for the Planning Commission. Howard Rich addressed the Commission regarding a bench donation and requested that the Commission complete the process that will allow him to fulfill his request. Municipal Operations Director Harmon stated that with the Commission's approval, he will work with Mr. Rich regarding the matter. He added that staff is reviewing the bench donation policy and that there are various areas to be discussed with the Committee before bringing it forward to the Commission. 5) CONSENT CALENDAR A. Minutes ofthe February 7, 2012 regular meeting. Recommendation: Waive reading of subject minutes, approve and order filed. Parks, Beaches & Recreation Commission April g, 2012 Page 2 31 7) B. Item pulled by a member of the public. C. Recreation & Seniors Services Activity Report. Recommendation: Receiv %file monthly Activity Reportfor activities and upcoming projects. Motion by Commissioner Anderson to accept Consent Calendar items 5A and 5C. Motion carried by acclamation. B. Parks & Operations Division Activity Report. Dan Purcell questioned a section in the activity report regarding graffiti and sticker removal. He asked that the Commission communicate with local city retailers to discourage distribution of stickers. Jim Mosher stated that February was the first month that the number of tree replacements have equaled the number of trees removed. He addressed projects listed in the report and inquired as to their status. Director Detweiler reported the Marina Park project is in the hands of the Coastal Commission and that it will be placed on their agenda when Coastal Commission staff finalize their report. Staff will advise the Commission as more information becomes available. Director Harmon stated that if Mr. Purcell can help get rid of the stickers, he would greatly appreciate it and supported any form of educational sticker programs. He affirmed that tree removals have outpaced replacements in the last couple of years and added that additional funding has been allocated for replacements in 2012/13 budget. Motion by Chair Lugar to accept item 5B of the Consent Calendar. Motion carried by acclamation, A. City Street Tree Designation — Holiday Road - Director Harmon reported that six homes on Holiday Road were impacted with the removal of the Blue Gum. Staff has worked for several months to identify potential replacement trees and recommend that the Sycamore be added to the list. Director Harmon recommended the Commission forward their recommendation to City Council to add the Sycamore along with the Willow Leaf Peppermint as the designated street trees. Motion by Commissioner Hamilton to recommend that City Council add the Sycamore tree along with the Willow Leaf Peppermint as the designated street trees on Holiday Road. Chair Lugar opened the public discussion. Jim Mosher supported the idea of offering residents a choice and that the Sycamore was a good choice. He suggested that the Commission direct staff to take a more measured approach towards reforestation. Chair Lugar closed the public discussion. Motion carried by acclamation. DISCUSSION ACTION OR REPORT (NON - DISCUSSION ITEM) None. Parks, Beaches & Recreation Commission April 3, 2012 Page 3 8) PUBLIC COMMENTS ON NON - AGENDA ITEMS Jim Mosher commented on the City Charter purpose and responsibilities for the PB &R Commission regarding content and frequency of meetings. Dan Purcell complimented Jim Auger for his responsiveness and work in cleaning up graffiti and stickers throughout the City. Commissioner Englebrecht expressed that in his personal opinion that this training for boards, commissions, and committee is very timely in reference to the Commission's task of serving as an advisory group to Council in issues related to parks, beaches and recreation services. He stated that the Commission failed to advise the Council appropriately regarding the removal of fire rings in the City. He referenced the City's quick actions in hiring professionals and experts when the Blue Gum tree fell and killed a resident. He noted not one tree was removed until City experts and outside experts designated what trees needed to be removed. He apologized for failing the residents of Newport Beach and other Commission members. q) CITY OF NEWPORT BEACH EFFECTIVE MEETINGS TRAINING FOR BOARDS, COMMISSIONS AND COMMITTEES BY TRUDY SOPP Director Detweiler introduced City's consultant, Trudy Sopp and noted that staff had met with her and was provided tools to help implement effective meetings. Individual training will be provided to the Chair and Vice Chair, individually, at a future date. Ms. Sopp provided the following PowerPoint. THECEMAE 3 00.01t VENS➢ON 1 EFFECTIVENESESS City of Newport Beach "Effective Meetings Training for Boards, Commissions, and Committees" Presented by: Trudy stop, Ph.D. under & Consuking Partner 6i. ;�11` e for Drgani,ation Effectiveness co: .•.... 2 Overview of the "Effective Meetings Training" Effort • Purpose: tools, techniques; efficiency, transparency; clarity about expectations and requirements • Coordinated effort between City Manager's Office, City Attorney's Office, City Clerk • Staff Tnimng held on March 7, 2012; introduction of process improvements Handbook ''. 3 City of Newport Beach Handbook o d 4 City of Newport Beach Handbook Model Governance • Purpose of the Board, Commission, or Committee • Role of the Chair • Role of the Members • Role of the Staff co. 6 Meeting Reminders for Members Preparing Ahead for the Meeting, „, r Understand the mandate >Check in with staff Developing Collegial Relations i ARendance r Talk with community members about your role >A: and other committees /subcommittees Parks, Beaches & Recreation Commission April 3, 2012 Page 4 w 7 Meeting Reminders for Members (continued) • Managing How You Communicate >Balance advocacy and Inquiry • %Understand Robert's Rules of order DConduct reasonable deliberations • Encouraging and Honoring Public Participation °k, v 8 Five Common Pitfalls • Meeting with no purpose • Conflict of interest on an agenda Item • Inadvertent violations of the Brown Act and /or Due Process • Directing staff; unrealistic expectations • Ineffective public e%ment W. 9 Suggestions for Effective Public Involvement • Be fair and consistent • Announce any rules /timeframes • Questions for clariflcation only; engage with fellow BCC members • Use gavel, timer, breaks, etc. • Understand the difference between thoughtful leaders and naysayers 10 ...rice 3% l� primary leaden 206% tho.ghtfol leaden 60% b.eday.go.esx vrye.yen Fc i 13 <, For more information about this presentation please contact: • Rob Houston, Assistant to the City Manager, City of Newport Beach, (949) 644 -3033, rhouston iDn ewpo rtheach ca. gpv or • Trudy Sopp, Founder & Consulting Partner, The Centre for Organization Effectiveness, _(619) 993 -9656, soppconsu1tin9PRmaiI.com, io) ADJOURNMENT - 8:ss p.m. Submitted by: l,-N Approved-}�� Teri Craig, Admire Wssistant Phil 05 11 Observations from Today --- 12 . Chair Training Session • manage twohours • Meeting management topics like: Meeting qW c Miningadlscns along o Fosterngdiscuuian and decision - making e Being clear on the issue to be resoled Using Robert's Rules of Orcer > Understandingiegai consideratlons HandlingconftY %Managing putt k invalvement