HomeMy WebLinkAbout11 - Check from California State Library for Library ServicesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
May 25, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LIBRARY SERVICES
CYNTHIA COWELL, LIBRARY DIRECTOR, 949 - 717 -3810
ccowell@newportbeachca.gov
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM CALIFORNIA
STATE LIBRARY AND APPROPRIATE FUNDS FOR LIBRARY
SERVICES.
RECOMMENDATION:
Approve a Budget Amendment to increase expenditure appropriations by $10,000 in
Division 4010 (Support Services) and 4017 (Systems Services), and to increase
revenue estimates for the same amount in Account No. 4010 -4835, Library Services
Technology Act.
DISCUSSION:
The California State Library has awarded $10,000 (State Funds 2009/10) to the
Newport Beach Public Library for two library grants submitted from the Eureka
Leadership Institute. The check was deposited into revenue account 4010 -4835,
California Library Services Technology Act (LSTA) - PCA 92980 on April 23, 2010.
The first grant of $5,000 (Award #40- 7475), "Ready -to- Read ", will provide children
and caregivers with improved access to children's services through technology. New
equipment, software and staff training will be acquired to enhance our current
programs for children.
The second grant of $5,000 (Award #40- 7476), "Teen Website Upgrade and Service
Development ", will upgrade and expand the Library Teens website and make it easier
to use in order to increase teens' use of the library. We will improve our service to
teens by ensuring that all staff is equipped with a wide array of resources they need
to best serve library customers.
Please approve a budget amendment and appropriate the funds to Maintenance &
Operations and Capital Expenditure accounts. When appropriated, funds will be
used to augment expenditure accounts as follows:
Expenditure Accounts
"Ready to Read"
Support Services:
4010 -8105 Training, InfoPeople Workshop
Systems Services:
4017 -8091 Services, Computer Consulting
4017 -8181 Maintenance, Computer Software
4017 -9010 Computer Equipment: ipods and speakers
Subtotal
"Teen Website Upgrade and Service Development"
Systems Services:
4017 -8091 Services, Computer Consulting
Subtotal
OTA
cc: copy of check for $10,000 from CA State Library
Amount Appropriated
$300.00
$1,850.00
$1,760.00
$1,090.00
$5,000.00
$5,000.00
$5,000.00
$10,000
0
_THE BACKOFTHIS DOCUMENT CUNAINSANAHIUIUAL WHIHHMAHK VIGWHI AN ANb Le _
WARRANT ' NUMBER
6MQp - 72666
FUND NO. FUND NAME
._ THE TREASURER OF THE STATE WILL PAY OUT OF THE 0890 FEDERAL TRUST FUND
IDENTIFICATION NO. MO.I DAY I YR.
6120 04: 091 2010 90- 134211211
05728966
- TO: DO CENT.
728966
- -- NEWPORT BEACH PUBLIC LIBRARY 1001Qa4tt�=
JOHN CH G
LIFORNIA STAfiE ONTROILER
i
1 2 11134 231: 057 28966 2110
I
REMITTANCE ADVICE VENDOR -ID PAGE 1 srATEOFCAUFOPDr
STD. 404C (REV, 4 -95) 00000OM676 -00 THE ENCLOSED WARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW
DEPARTMENT NAME ORG.CODE INVOICE DATE INVOICE NUMBER TRP
CALIFORNIA STATE LIBRARY 6120 / INVOICE AMOUNT
* * * *T011Z5
DEPARTMENT ADDRESS CL 02/26/10 -7
AIM SCHED. NO. 5000.00
%CONTRACTED FISCAL SERVICES 0965470 03/01/10 —7117p
WEST SACRAMENTO CA 95798 -905 5000.00
VENDOR CALIFORNIA STATE LIBRARY
rNEWPORT BEACH PUBLIC LIBRARY LSTA, AWARD #40-
1000 AVOCADO AVE. FEDERAL FUNDS
NEWPORT BEACH CA 92660 -7916 PCA 92980, STATE FY 2009/20
FEDERAL WP 08, DIRECT
QUESTIONS TO STATE LIBRARY
FISCAL OFFICE (916) 651 -097
FEDERAL TAX ID NO. OR SSAN
(916)376 -5255
RP TYPE TAXYR TOTAL REPORTED TO IRS TOTAL PAYMENT 10000.00
.00
1; coi
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 10BA -046
AMOUNT: $10,000.00
P XIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to accept a check from the California State Library and
appropriate funds for Library operating costs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (360 1)
Fund /Division Account Description
4010 4835 Library: Support Svcs - Lib Svcs Tech Act
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
4010
Account
Number
8105
Division
Number
4017
Account
Number
8091
Division
Number
4017
Account
Number
8181
Division
Number
4017
Account
Number
9010
Signed: �Us
Financial
Signed:
Signed:
Amount
Debit Credit
$10,000.00
Description
Library: Support Services
Training
$300.00
Library: Systems Services
Services - Computer Consulting
$6,850.00
Library: Systems Services
Maintenance - Computer Software
1,760.00
Library: Systems Services
Computer Equipment
1,090.00
' Automatic System Entry.
Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
J
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Date
Date
Date