HomeMy WebLinkAbout05 - Legal AdvertisingCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 5
June 22, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
Leilani I. Brown, City Clerk
949 - 644 -3005, (brown @newportbeachca.gov
SUBJECT: LEGAL ADVERTISING BID FOR FISCAL YEAR 2010 -2011
RECOMMENDATION:
Accept the bid of The Daily Pilot and authorize a purchase order for the one -year period
of fiscal year 2010 -2011.
DISCUSSION:
Background:
Publication of the City's legal notices in a newspaper of general circulation is required
by law. For the last eighteen fiscal years, the Daily Pilot has performed this function for
the City.
Notices inviting bids for a one -year period were sent to the Daily Pilot, the Orange
County Register, and the Los Angeles Times. The deadline for submitting bids was
4:00 p.m. on Friday, June 11, 2010. The Daily Pilot, the Los Angeles Times, and the
Orange County Register submitted bids.
The Daily Pilot's bid price, as well as circulation figures, are as follows:
Legal Ad - $9.50 per column inch, per insertion [Same rate since FY 1999 -2000]
Display Ad - $29.90 per display column inch
Published daily, except on Mondays
LEGAL ADVERTISING BID FOR FISCAL YEAR 2010 -2011
June 22, 2010
Page Two
I am recommending that the contract be awarded to the Daily Pilot since it provides
more timing flexibility in meeting legal noticing requirements. In general, most of the
City's public hearing notices require publishing ten (10) days prior to the hearing date,
and oftentimes relatively short notice is provided about the need to advertise. If timing
permits, we try to publish most of our legal notices on Saturday to take advantage of the
highest circulation possible.
The Daily Pilot will continue to abide by all agreements previously made as far as
complimentary copies, pick -up service for all advertising needs, accepting emergency
copy insertions to meet legal requirements, and publishing the Council agenda
summary at no charge.
Environmental Review: Not applicable.
Public Notice:
The Notice Inviting Bids was published in The Daily Pilot on Saturday, May 29, 2010,
and Saturday, June 5, 2010. The Notice was also posted on the public bulletin board at
City Hall on Wednesday, May 26, 2010.
Submitted by:
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Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
May 25, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
Leilani I. Brown, City Clerk
949 - 644 -3005, (brown @newportbeachca.gov
SUBJECT: LEGAL PUBLICATIONS FOR ONE -YEAR CONTRACT COVERING FISCAL YEAR
JULY 1, 2010 TO JUNE 30, 2011
RECOMMENDATION:
Authorize the City Clerk to publish a notice advertising for bids to be received on or before the hour of
4:00 p.m., on Friday, June 11, 2010, for a one -year contract covering the publishing and printing of
legal notices or other material required to be published and circulated in the City of Newport Beach.
DISCUSSION:
Background:
Pursuant to Section 419 of the City Charter, it is required that the City Council, prior to the beginning
of each fiscal year, publish a notice inviting bids and contract for the publication of all legal notices or
other matter required to be published in a newspaper of general circulation in said City.
Copies of the "Notice Inviting Bids" will be mailed to all newspapers of general circulation published
and circulated in the City of Newport Beach.
The current contract that expires on June 30, 2010 is with The Daily Pilot. In 2009, they were
awarded a one -year contract at the following rate:
FY 2009 -10 - $9.50 per column inch
After receiving and reviewing the bids, the City Clerk will make a recommendation to award the
contract at the Council meeting of June 22, 2010.
Submitted by:
Leilani I. Brown
City Clerk
Attachment: Legal Notice
Legal Advertising
May 25, 2010
Page 2
NOTICE INVITING LEGAL ADVERTISING BIDS
NOTICE INVITING BIDS to be received on, or before the hour of 4:00 p.m. on Friday,
June 11, 2011, for a one -vear contract covering the publishing and printing of legal notices, or other material
required to be published in a newspaper of general circulation published and circulated in the City of Newport
Beach for Fiscal Year 2010 -2011 (July 1, 2010 -June 30, 2011). Bidders are required to submit a copy of their
latest verified (audited) circulation figures from the auditing firm as part of their bid. To assist in the evaluation
process, all bidders are also required to submit quotes on three sample documents available from the City
Clerk's Office (949- 644 - 3005).
Leilani I. Brown
City Clerk
City of Newport Beach
Publish: May 29, 2010
June 5, 2010