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HomeMy WebLinkAbout08 - CDBG Administration for FY2010-11CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Supplemental Agenda Item No. g July 6, 2010 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Planning Department Kathlyn Bowden, AICP, Economic Development Coordinator 949 - 644 -3230, kbowden0)newportbeachca.gov SUBJECT: Contract renewal with LDM Associates for administration of the Community Development Block Grant (CDBG) program for Fiscal Year 2010 -2011. RECOMMENDATION: Approve and authorize the Mayor and City Clerk to execute the contract renewal with LDM Associates. DISCUSSION: The administration of the grant funds received by the City through the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program involves a number of complex duties. In order to continue receiving these federal funds, the City must comply with all regulations and reporting requirements, including submission of an annual One -Year Action Plan and an annual Consolidated Annual Performance and Evaluation Report (CAPER). Other activities include the maintenance of fund expenditures and fund reimbursements through the HUD network known as IDIS and funding and monitoring of Social Service and Fair Housing sub - grantee contracts. The City has contracted with LDM Associates to perform these duties since 2002. This year, staff issued a request for proposals (RFP) to determine if another firm could provide the services more effectively or at a lower cost. Two responses to our RFP were received. After reviewing the proposals and interviewing the firms, staff determined that both were qualified. Staff then reviewed the cost proposals from the two firms, and concluded that the cost proposals were comparable. As both firms were deemed qualified and the cost proposals for each firm were comparable, staff selected LDM Associates because the firm has institutional knowledge on the policies and procedures of the City of Newport Beach and existing relationships with City staff. LDM Associates contract renewal July 6, 2010 Page 2 Staff has been pleased with the past services provided by LDM Associates. Staff and the consultant team communicate on a regular basis and continue to improve the administration of the program. The monitoring and support of our sub - grantees has been effective. More importantly, our working relationship with representatives from HUD continues to be positive. The City entitlement under the CDBG program for FY 2010 -2011 is $385,189. Program regulations permit the expenditure of up to twenty percent of the total grant ($77,038) for administration costs. The $60,000 proposed for this contract is the same as prior years and would be paid for with these funds. The remainder would be used for ongoing Fair Housing administration and reimbursement of City staff time for oversight and review of LDM Associates services. This arrangement would allow the City to maintain adequate compliance with HUD requirements and still have regular oversight of the grant program. Environmental Review: The contract for administrative services accompanying this staff report is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Public Notice: None Required. Funding Availabilitk Funds for this service are included in City Budget Account No. 2730 -8551. Prepared by: athlyn Bowde , AICP Economic Development Coordinator Submitted by: Sh ron Wood Assistant City Manager Attachments: Proposed contract renewal with LDM Associates, Inc. PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES, INC. FOR COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION THIS AGREEMENT FOR PROFESSIONAL SERVICES ( "Agreement') is made and entered into as of this 1st day of July, 2010, by and between the CITY OF NEWPORT BEACH, a California Municipal Corporation ( "City "), and LDM ASSOCIATES, INC., a California corporation whose address is 10722 Arrow Route, Suite 822, Rancho Cucamonga, California, 91730 ( "Consultant'), and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City is planning to administer grant funds under the Community Development Block Grant (CDBG) program. C. City desires to engage Consultant to provide CDBG Administration including staff report preparation, project management, and staff services upon the terms and conditions contained in this Agreement ( "Project'). D. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement. E. The principal members of Consultant for purposes of Project, shall be Rudy Munoz, Clint Whited, and Guadalupe Munoz. F. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. G. On April 27, 2010 City Council approved the Annual Action Plan which is part of the Consolidated Plan, and the projected use of CDBG funds for FY 2010 -2011, and adopted Resolution No. 2010 -43 authorizing the City Manager to execute the FY 2010 -2011 CDBG Program Grant Agreement and all related documents on behalf of the City. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows. 1. TERM The term of this Agreement shall commence on the above written date, and shall terminate on the 30th day of June, 2011, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit "A" and incorporated herein by reference ( "Work" or "Services "). The City may elect to delete certain tasks of the Scope of Services at its sole discretion. 3. TIME OF PERFORMANCE Time is of the essence in the performance of Services under this Agreement and the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to perform the Services in a diligent and timely manner may result in termination of this Agreement by City. Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 3.1 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator, as defined in Section 6, not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by telephone, fax, hand - delivery or mail. 4. COMPENSATION TO CONSULTANT City shall pay Consultant for the Services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit "A" and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Sixty Thousand Dollars and no /100 ($60,000) without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.1 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name Professional Services Agreement Page 2 z of the person who performed the Work, a brief description of the Services performed and /or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) days after approval of the monthly invoice by City staff. 4.2 City shall reimburse Consultant only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Consultant: A. The actual costs of subconsultants for performance of any of the Services that Consultant agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. B. Approved reproduction charges. C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 4.3 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit "A ". 5. PROJECT MANAGER Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated CLINT WHITED to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit "A" or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. Professional Services Agreement Page 3 6. ADMINISTRATION This Agreement will be administered by the Planning Department, Economic Development Division. KATHLYN BOWDEN or his /her designee, shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his /her authorized representative shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of its responsibilities under this Agreement, City agrees to, where applicable: A. Provide access to, and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards. All Services shall be performed by qualified and experienced personnel who are not employed by City, nor have any contractual relationship with City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement and all applicable federal, state and local laws and the community professional standard of care. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force in effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. Professional Services Agreement Page 4 9. HOLD HARMLESS To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, and employees (collectively, the "Indemnified Parties ") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims "), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any Work performed or Services provided under this Agreement including, without limitation, defects in workmanship or materials or Consultant's presence or activities conducted on the Project (including the negligent and/or willful acts, errors and/or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10, INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. Professional Services Agreement Page 5 rl 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. A. Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Consultant, his agents, representatives, employees or subconsultants. The cost of such insurance shall be included in Consultant's bid. B. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. C. Coverage Requirements i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least one million dollars ($1,000,000)) for Consultant's employees in accordance Professional Services Agreement Page 6 with the laws of the State of California, Section 3700 of the Labor Code In addition, Consultant shall require each subconsultant to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subconsultant's employees. Any notice of cancellation or non - renewal of all Workers' Compensation policies must be received by City at least thirty (30) calendar days (ten (10) calendar days written notice of non- payment of premium) prior to such change. Consultant shall submit to City, along with the. certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Automobile Liability Coverage. Consultant shall maintain automobile insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each accident. iv. Professional Liability (Errors & Omissions) Coverage. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) limit per claim and in the aggregate. D. Other Insurance Provisions or Requirements. The policies are to contain, or be endorsed to contain, the following provisions: i. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. Professional Services Agreement Page 7 ii. Enforcement of Contract Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non - compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. iii. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. iv. Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with thirty (30) days notice of cancellation (except for nonpayment for which ten (10) days notice is required) or nonrenewal of coverage for each required coverage. E. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement. F. Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint - venture or syndicate or cotenancy, which shall result in changing the control of Consultant. Control means fifty percent (50 %) or more of the voting power, or twenty - five percent (25 %) or more of the assets of the corporation, partnership or joint- venture. 16. SUBCONTRACTING The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of City. Consultant Professional Services Agreement Page 8 shall not subcontract any portion of the Work to be performed under this Agreement without the prior written authorization of City. 17. OWNERSHIP OF DOCUMENTS Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents "), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 18. COMPUTER DELIVERABLES All written documents shall be transmitted to City in the City's latest adopted version of Microsoft Word and Excel. 19. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City authorizes in writing the release of information. 20. INTELLECTUAL PROPERTY INDEMNITY The Consultant shall defend and indemnify City elected and appointed officials, its agents, officers, representatives and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. 21. RECORDS Consultant shall keep records and invoices in connection with the Work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) Professional Services Agreement Page 9 I6 I years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement, All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 22. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his /her designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 23. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and /or restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under the law or any other sections of this Agreement. 24. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 25. CONFLICTS OF INTEREST The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. Professional Services Agreement Page 10 26. NOTICES All notices, demands, requests or approvals to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first -class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Kathlyn Bowden Planning Department City of Newport Beach 3300 Newport Boulevard PO Box 1768 Newport Beach, CA 92658 Phone: 949 - 644 -3230 Fax: 949 - 644 -3224 All notices, demands, requests or approvals from CITY to Consultant shall be addressed to Consultant at: Attention: Clint Whited LDM Associates, Inc. 10722 Arrow Route, Suite 822 Rancho Cucamonga, CA 91730 Phone: 909 - 476 -6006 Fax: 909 - 476 -6086 27. CLAIMS The Consultant and the City expressly agree that in addition to any claims filing requirements set forth in the Contract and Contract documents, the Consultant shall be required to file any claim the Consultant may have against the City in strict conformance with the Tort Claims Act (Government Code sections 900 et seq.). 28. TERMINATION In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. Professional Services Agreement Page 11 1�j Notwithstanding the above provisions, City shall have the right, at its sole discretion and without cause, of terminating this Agreement at any time by giving seven (7) calendar days prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 29. COMPLIANCE WITH ALL LAWS Consultant shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 30. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 31. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 32. CONFLICTS OR INCONSISTENCIES In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 33. INTERPRETATION The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. Professional Services Agreement Page 12 f 34. AMENDMENTS This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 35. SEVERABILITY If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 36. CONTROLLING LAW AND VENUE The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange. 37. EQUAL OPPORTUNITY EMPLOYMENT Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. 38. NO ATTORNEYS' FEES In any action or proceeding between the Parties to enforce any provision hereof; the prevailing Party shall not be entitled to attorneys' fees in addition to such other relief. [SIGNATURES ON NEXT PAGE] Professional Services Agreement Page 13 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: OF E F4THE CITY ATTORNEY: By: I / '(UL � 7 V Leonie Mulvihill, Assistant City Attorney "1�� ; ®(10 ATTEST: 0 Leilani Brown, City Clerk CITY OF NEWPORT BEACH, A Municipal Corporation By: Keith Curry, Mayor CONSULTANT: LDM ASSOCIATES, INC. By: David Meyer, President By: Rudy Munoz, Sr. Vice President & CFO Attachments: Exhibit A — LDM Associates, Inc. Proposal including Scope of Services and Schedule of Billing Rates [END OF SIGNATURES] A08 -00093 5.13.10 Professional Services Agreement Page 14 EXHIBIT "A ": LDM ASSOCIATES, INC. PROPOSAL INCLUDING SCOPE OF WORK & SCHEDULE OF BILLING RATES PROPOSAL CITY OF NEWPORT BEACH COMMUNITY DEVELOPMENT GRANT ADMINISTRATION CORPORATE HEADQUARTERS 10722 ARROW ROUTE, SUITE 822 RANCHO CUCAMONGA, CA 91730 TELEPHONE: 909/476-6006 FAX NO.: 909/ 476 -6086 F� =v Associates, Inc. February 2, 2010 Mrs, Kathlyn Bowden Economic Development Coordinator 3300 Newport Blvd. P.O. Box I768 Newport Beach, CA 92658 -8915 Re: Proposal to Provide Community Development Block Grant (CDBG) Program Administration Services Dear Mrs. Bowden: LDM Associates, Ina (LDM) is pleased to submit the attached proposal to provide consultant services or the administration and implementation of the Community Development Block Grant (CDBG) Program. LDM, along with its affiliate (MDG Associates, Inc.), has been providing high - quality services to municipal agencies and private clients for years. Such services include those listed in your Request for Proposal. Our consulting team is comprised of qualified professional staff with expertise in all aspects of CDBG Program administration and implementation. It is our goal to be able to come in and become an extension of your staff and perform all required tasks associated with the CDBG Program. It is our desire to continue to provide you and the City with our services. Provided herewith, is the information requested in your Request for Proposals. We hope this document conveys our firm's ability to provide the City with the services you are looking for. If you have any questions regarding this matter, please do not hesitate to call me at your convenience. Sincerely, Senior Enclosure: Proposal -� i IWVV nuu[e - nu¢e 622 - Rancho Cucamonga • California 91730 (909) 476 -6006 ^ Fax (909) 476 -6086 PropasaI —CDnG Pragnun Admi nis tra don FY 2010 -2011 February 2, 2010 Page 2 BESCRIPTION OF FIRM LDM Associates Inc. (LDM) was established in 1986 and has undergone steady growth during the past 24 years. LDM is a corporation registered in the State of California. In response to our clients' needs, LDM and its affiliate MDG Associates, Inc. (MDG) has been providing grant management and implementation services since 1986. Such services include the administration of Community Development Block Grant (CDBG), HOME, ESG, Residential Rehabilitation, Commercial Rehabilitation, First Time Hornebuyer Program, and the administration /implementation of affordable housing programs. In the past, our staff has assisted the U.S. Department of Housing and Urban Development (HUD) in providing technical assistance (T.A.) training to new grantees receiving CDBG funds directly from HUD for the first time. LDM maintains an excellent relationship with HUD staff, both at the CPD Representative level as well as the management positions. In addition to grants management, LDM provides planning, redevelopment, and project management services to municipal agencies. The firm is comprised of individuals with a wide variety of expertise including the services specifically requested by your City. FIRM EXPERIENCE As CDBG program management consultants, LDM Associates provides assistance with the overall management of the program, including the preparation of Consolidated Plans, Action Plans, monitoring of capital improvement projects for compliance with the Davis -Bacon Act requirements, administering sub - recipient contracts, and coordination with the City's assigned HUD representative. CDBG Program Administration: Currently, LDM provides CDBG administration services to twelve (12) cities with CDBG funds totaling approximately $13.7 million. We are currently under contract with the Cities of Calabasas, El Monte, Irvine, Lawndale, Newport Beach, Paramount, Rialto, and Walnut in the day to day administration of their CDBG Programs. We are under contract in the Cities of Hawthorne, Redlands, Palmdale, and Upland to assist City staff on specific tasks such as IDIS input, project monitoring, Davis -Bacon Monitoring, preparation of Consolidated Plan/Action Plan, and preparation of Consolidated Amnlal Performance and Evaluation Report (CAPER). Affordable Housing Monitoring, In addition, we currently provide annual monitoring services for affordable housing projects to the Cities of El Monte, Lawndale, Newport Beach, Paramount, Upland, and Walnut. COMMUNICATION WITH CITY STAFF LDM Associates proposes to provide service on site or at its home office as required by the City. We anticipate functioning as an extension of City staff and will be flexible to meet the needs of Planning and Economic Development Staff. In addition, we will make ourselves available to attend City Council, Redevelopment Agency, and Plarming Commission meetings as requested by staffs. On days that we are in attendance at the City, we will meet with City staff to discuss the progress of the program and issues concerning the program. Proposal — CDBG Program Adill iu isfra tlou Fl 2010 -2011 Februniy 2, 20 10 Pnge3 CONSULTANT TEANI The members of our consulting group proposed to provide CDBG Program Administration consulting services include Rudy E. Munoz, Senior Vice - President; Clint Whited, Senior Associate; and Guadalupe R. Munoz, Associate. We propose to have Mr. Rudy Munoz administer the contract on behalf of LDM and assist on as needed basis. Mr. Clint Whited would be responsible for the day to day administration of the CDBG Program and will be assisted by Mrs. Guadalupe Munoz, Associate. In addition, our project assistant and clerical staff will assist us in performing some functions associated with the program. The resumes of the aforementioned individuals are included as part of this proposal. PROPOSED SCOPE OF SERVICES A. General Administration of the CDBG Program includes: 1. Coordination with City staff in the identification, management and completion of all CDBG funded projects including preparation or review of federal finding requirements as part of construction bid packages, request for proposals, monitoring reports, public notices, etc. 2. Preparation of all reports as required by HUD including but not limited to a One -Year Action Plan and annual funding application, a CAPER document, Quarterly Financial Reports, etc. 3. Setup and maintenance of IDIS and Community 2020 records including preparation of requested reports. 4. Prepare draw down requests for reimbursement of expended funds on a quarterly basis or more frequently as directed. 5. Coordination with HUD Field office staff, Orange County HCD and Housing Authority staff, other City representatives and various CDBG related constituencies. 6. Any such other activities as required to properly administer the program. B. Administration of Sub - Recipient contracts including: 1. Prepare a NOFA on an annual basis for social service funding. Work with City Staff to prepare a funding plan for the recommended social service providers. 2. Prepare files and contracts for each of the funded social service and fair housing administration providers. 3. Process all sub - recipient invoices. 4. Monitor all sub - recipients on an annual basis or sooner as necessary. C. Perform other CDBG related duties on a fee for service basis including: 1. Preparation of a revised Consolidated Plan, if necessary. 2. Preparation of necessary Environnental review forms and documents for CDBG projects. Proposal — CDBG Program Administration F 2010 -2011 r�ebruary 2, 2010 Page 3. Audit existing files and IDIS records for the last three fiscal years, and update and /or correct files and IDIS records as necessary. 4. Attend hi- monthly meetings with Planning Department and /or Economic Development staff. 5. Availability for representation at City Council meetings, as required, to provide project updates, presentations, and to respond to City Council or citizen inquiries. The City Council meets the second and fourth Tuesday of each month. 6. Schedule regularly scheduled office hours either at the City or at the place of business. CONFLICT OF INTEREST LDM Associates, Inc. is not aware of any possible conflict of interest that might limit the projects on which our firm could work. BUDGET PROPOSAL Based on our experience in providing these services for the City, we proposed to perform the same scope of services as last year. We propose to perform the services for a not -to- exceed price of $60,000. Our billing rates are attached to this proposal and labeled Attachment "A ", Proposal -CDBG I'r 0g1:1111 Ad in i (I St rati on FY 2010 -2011 February 2, 20t0 Page 5 EXHIBIT "A" SCHEDULE OF HOURLY BILLING RATES Rates effective as of January 1, 2010 STAFF PERSON: President Vice- President Senior Associate Associate Project Assistant Secretary REIMBURSABLE ITEMS• Project Supplies Prints /Reproductions HOURLY RATE: $95.00 /Hr $90.00 /Hr $80.00 /Hr $70.00 /Hr $50.00 /I -Ir $35.00 /Hr At Cost plus 10% surcharge At Cost plus 10% surcharge LLDM Associates - Inc. CORPORATE PROFILE Executive Summary Representative Projects References Resumes of Key Personnel EXECUTIVE SUMMARY rl LDM Associates - Inc. ,Z�. Executive Suniria firm Profile EDAMAssociates, Inc., (MM) along with its affiliate IDG Associates, Inc, 0,fDG) has been providing quality urban planning consulting services to the public and private sectors since 1987. LDMs success in the fields of planning, redevelopment, project management, and CDBG grant management has led to continued growth. LDM's experienced and skilled team has served our clients in the implementation of a variety of challenging Multi- discipline projects. Our firm is headquartered in Rancho Cucamonga, California. LDM prides itself in being responsive to our client's needs. We have been fortunate to have developed Long -terns relationships with our clients. We equate our success with our ability to provide quality assistance to our clients. Our professional team is skilled and experienced in a variety of community development specialties and disciplines that include: Architecture; Urban Planning; Grant Management; Redevelopment; Project Management; and Construction Management. Our broad range of expertise and capabilities enables us to provide our clients with comprehensive project evaluations and innovative solutions. The ability to provide these services guarantees that our clients receive coordinated and cost - effective assistance. Service Approach At LDM, we take time to listen to our clients in order to understand their business needs. We also identify our client's budgetary, personnel, and scheduling constraints. We tailor our services to satisfy identified needs. We pride ourselves on our ability to offer creative solutions. LDAI considers design efficiency, quality of work, and on -time performance as essential cornerstones. Our goal is to provide our clients with innovative alternatives and proven methodologies to solve problems. Skill and Conunitment "Working together as a Team" is the cornerstone of our consulting service philosophy. Our goal is to work closely with our clients, offering our professional expertise, knowledge, and enthusiasm to affect positive project U LDINI AssoctA•res, trac. a Executive Summa outcomes The LDNl team is experienced in participating in the management of large and small multidisciplinary projects. LIDV I's team is well versed in local, regional, state and federal regulations that govern planning, redevelopment, economic development and CDBG programs. Management LDM is committed to the production of an exceptional work product and to maintain a reputation for quality and timely service. LDM's Quality Assurance /Quality Control (QA /QC) program embodies objectives that emphasize service, timely delivery, and product excellence. LDM Associates, Inc. offers consulting service in the following disciplines: Architectural Design Urban Planning Redevelopment Grant lAZanagement Building Design Site Planning Site Constraint Analysis Facade Rehabilitation Feasibility Studies /Cost Analysis Building Construction Plans & Specifications Entitlement Processing Interior Design & Space Planning Urban Design Concepts Site Evaluation Development Feasibility Studies General Plan Preparation Zoning Documents Specific Plans Project Management P1amling Staff Assistance Redevelopment Agency 5 Year Plan Preparation Implementation Plans Preparation Redevelopment Agency Operation and Administration Redevelopment Agency Public Information Materials Redevelopment Armual Reports Project Management Agency Staff Assistance Grant Application Preparation and Processing Is LDM ASSOCIATES, INC. 11 12- a Construction Management Executive Surnniary Consolidated Plan Development including Five -Year Consolidated Plan One -Year Action Plan Consolidated Annual Performance and Evaluation Report (CAPER) Analysis of Impediments to Fair Housing (AI) Analysis of Impediments to Fair Housing CDBG Program Administration and Implementation HOME Program Administration and Implementation Housing Rehabilitation Program Implementation Commercial Rehabilitation Program Implementation First Time Homebuyer Program Implementation Davis -Bacon Labor Compliance Property Inspection/Evaluation Project Management Construction Oversight & Management Construction Plamting /Evaluation Quality Assurance /Quality Control Procurement Services 14 LDM ASSOCIA "CGS, M. 0 REPRESENTATIVE PROJECTS LL DM Associates -Inc. !}�4 Representative Proieets GOVERNMENT AGENCY EXPERIENCE Desert Hot Springs, California Responsible for the administration of Tile City's Redevelopment programs including the implementation of the Rehabilitation Programs for commercial, residential and industrial developments in the City's two Redevelopment Project Areas, Client: City of Desert Hot Springs Redevelopment Agency ifo — ■ �aiuuu�� IJeparuin C11L AQIIIIIIIStratlon La Habra Heights, Califorrnia nia Performed the day- to- day administration of tile PlanningDepartment for the City. Tasks included assisting the public at the counts[; preparation and presentation of reports to the Planning Commission and City Council; reviewed plans for conformance with the La Habra Heights Municipal Code and General Plan; preparation of zoning ordinance amendments and reviewed specific plans. Client: City of La Habra Heights City of Bradbury — Planning Department Administration Bradbury, California Responsible for the day -to -day administration of the Planning Department for the City. Tasks included assisting the public with questions regarding development standards and processing requirements; preparation and presentation of reports to the Planning Commission and City Council; reviewed plans for conformance with the Bradbury Municipal Code and General Plan; prepared zoning ordinance amendments and design guidelines. Client: City ofBradbury City of Lawndale — Community Development Department Administration Lawndale, California Responsible forthe day-to-day administration of tile Conununity Development DeparnnentfortheCity. Tasks included assisting the public with questions regarding development standards and processing requirements; preparation and presentation of reports to the Planning Commission and City Council; reviewed plans for conformance with the Municipal Code and General Plan; and prepared zoning ordinance amendments. Client: City of Lamiclule 0 LDM ASSOCIATES, INC. 12 `} -r, R reselltative Protects MASTER PLAN EXPERIENCL Citv of Fontana — Fontana Auto Mall Specific Plan Fontana, California Prepared a specific plan, design guidelines, and development standards for a28.55 acre Auto Mall. The plan addressed issues of parking, lot configuration, design theme, landscaping and signage guidelines. Client: City of Fontana Redevelopment Agency Inland Empire Commerce Center Specific Plan Fontana, California Reviewed and processed the Inland Empire Commerce Center Specific Plan on behalfof the City ofFontana Redevelopment Agency. The Inland Empire Commerce Centel' is the site of the former Fontana Kaiser Steel Mill. The Plan encompassed 1,332 acres of land to be used for commercial /industrial development. Client: City of Fontana Redevelopment Agency r. uci�n . — r uwuel' V.11,On opeclIle F1,111 La Habra Heights, California Prepared and processed the Powder Canyon Specific Plan on behalf of the City of La Habra Heights. The Powder Canyon Specific Plan encompassed 545 acres and provided for 136 single family estate homes surrounding an 18 (tole golf course with a clubhouse and related amenities. Client: City of La Habra Heights —, -- iii — — ,,, -mule ll.-- topinent flail Desert Hot Springs, California Responsible for the preparation of an Economic Development Plan for the City's industrial area. The plan included the preparation of an Economic Development Strategy, industrial area analysis, and business retention /expansion programs. Client: City of Desert Hot Springs Redevelopment Agency Citv of Bradbury — Development Code and Desi n Guidelines Bradbury, California Responsible for the preparation of the City's Zoning Ordinance. Tasks included reviewing the current zoning ordinance, assembling a committee to identify issues of concern and present the new code to the Planning Commission and City Council for adoption. Client: City ofBradbury City of Lomita — Zoning Ordinanee Lomita, California Responsible for the preparation of the City's Zoning Ordinance. ordinance, assembling a committee to identify issues of concern Commission and City COLInCH for adoption. Client: City of Lomita Tasks included reviewing current zoning and present the new code to the Planning o LUM ASSOCIATES, INC. IS nt Representative Proieets Yanks Air Nfuseunt and Visitor FacilihT VLaster Plan Green Field, California Preparation of a I I I acre Nlaster Plan for a 200,000 square foot airpIane museum. 1\4aster plan includes a I50 room hotel, two free standing restaurants, a winery, 70,000 square feet of commercial buildings, and an airport runway with airplane hangers. ` Client: Charles Atichols South Gate Auto Plaza — Master Plan South Gate, California Master Plan for an auto mall which included three auto dealerships of approximately 34,000 square feet each and 30,000 square feet of industrial buildings on a 15 acre parcel of land. ClienC City ofSouth Gate GRANT MANAGEMENT EXPERIENCE Citv of Rialto - CDBG Program Administration Rialto, California Responsible for the day -to -day achninistration and implementation of the City's Community Development Block Grant (CDBG) program and coordinatingwith the U.S. Department ofHousingand Urban Development (HUD). Responsible for the development of (lie Five -Year Consolidated Plan, One -Year Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and Analysis of Impediments to Fair Housing (Al). Client: City of Rialto City of Hawthorne - CDBG Program Administration Hawthorne, California Responsible for the day -to -day administration and implementation of the City's Community Development Block Grant (CDBG) program and coordinating with the U.S. Department ofHousing and Urban Development (HUD). Client: City of Hawthorne Citv of San Fernando - CDBG Program Administration San Fernando, California Responsible for the day -to -day administration and impfemeutatioa of the City's Community Development Block Grant (CDBG) program and coordinating with the Los Angeles County Community Development Commission (CDC) and the U.S. Department of Housing and Urban Development (HUD). Client: City of San Fernando Citv of Calabasas - CDBG Program Administration Calabasas, California Responsible for the day -to -day administration and implementation of the City's Conununity Development Block Grant (CDBG) program and coordinating with the Los Angeles County Community Development Commission (CDC) and Department of Housing and Urban Development (Hub), Client: CilY of Calabasas ® LDM ASSOCIATES, INC. a fI Representative Phoieds Cih' of \ewnort Beach - CDBG Program Administration Newport Beach, California Responsible for the day -to -day administration and implementation of the City's Con III Lill ity Development Block Grant ( CDBG) program and coordinating with HUD. Responsible for the developmentoftlie Five -Year Consolidated Plan, One -Year Action Plans, and Consolidated Annual Performance and Evaluation Reports (CAPER'S). Client: City of,'Vcwport Beach Cih' of Palmdale - CDBG Program Administration Palmdale, California Provide technical assistance to the Housing Coordinator on as needed basis in the administration of the City' s Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) programs, and coordinating HUD. Responsible for the development of the Five -Year Consolidated Plan, One -Year Actiou Plan, Consolidated Auaual Performance and Evaluation Report (CAPER), and Analysis of Impediments to Pair Housing (AI). Client: City ofPalmdale Desert Hot Springs, California Responsible for the day to day administration and implementation of the City's Community Development Block Grant (CDBG) program and coordination with HUD. Client: City of Desert Hot Springs Redlauds, California -- Responsible for the preparation of the City's application to become a CDBG Entitlement Conununity, including the development of the Five -Year Consolidated Plan, Annual Action Plan and Analysis of Impediments to Fair Housing (A.I.). Client: City of Redlands City of Ontario — CDBG /HOME /ESG Pro rain Administration Ontario, California Assist the City of Ontario on an as needed basis on the implementation of Davis -Bacon Compliance, monitoring /review of program files for compliance with HUD requirements. In addition, assisted in the preparation of the City's Annual Action Plan for the CDBG, HOME, and ESG programs. Responsible for the development of the Analysis of Impediments and the rive -Year Consolidated Plan, Client: City of Ontario Citv of Lancaster — Five Year Consolidated Plan Lancaster, California Responsible for the development of the Five -Year Consolidated Plan, Annual Action Plan, and coordination with the U.S. Department of Housing and Urban Development (HUD). Client- City of Lancaster m LEM ASSOCIATES, INC. 0 , Representative Projects City of El Nfonte — CDBG /HOME /ESG Program Administration El Monte, California Responsible for the day -to -day administration of the City's Community Development Block Grant (CDBG), Home Investment Partnership Act (HOME), and Emergency Shelter Grant (ESE) programs and coordinating with the U.S. Department ofI-Iousine and Urban Development (HUD). Responsible for the development of the Five -Year Consolidated Plan, Annual Action Plans. and Consolidated Annual Performance Reports (CAPER'S). Client. Ciry of ELLlfowe CiN of Irvine— CDBG /HOME Program Administration Irvine, California Responsible for the day -to -day administration of the City's Community Development Block Grant (CDBG), Home Investment Partnership Act (HOME), and the American Dream Down payment Initiative Program (ADDI). Responsible for the coordination with the U.S. Department of Housing and Urban Development (HUD). Responsible for the development of the Five -Year Consolidated Plan, Annual Action Plans, and Consolidated Annual Performance Reports (CAPER'S). Client: City oflrvine Citv of Hesperia — First Time Honlebuyer Pro�,rann Administration Hesperia, California Responsible for the preparation of the program guidelines and the overall administration aid huplennentation of the City's First Tinle Honlebuyer Program. The program was forded using the City's HOME funds. Client: City of Hesperia 1u111L.iw —rust lure RO mCU nV Cr PCO rani Administration San Fernando, California Responsible for the preparation of the program guidelines and the initial administration ofthe City's First Tinle Homebuyer Program. The program was funded using the agency 20 °/a set -aside redevelopment funds. Client: City of Sam Fernando Citv of Calabasas — First Tinle Homebuver Pro rain Administration Calabasas, California Responsible for the preparation of tire program guidelines and the initial administration oftlle City's FirstTinle Honneuyer Program using the City's commercial and industrial development impact fees. Client: City of Calabasas Citv of Hawthorne— First Time Honlebuver Program Administration Hawthorne, California Responsible for the preparation ofttle program guidelines and the overall administration and iniplenlentation of the City's First Time Honiebuyer Program. The program was funded using the City's HOME funds and the redevelopment agency 20% set -aside foods. Client: 00, of Hmrthorne N LDIN4 ASSOCIATES, INC. ,. t i Representative Projects REHABILITATION PROGRAM EXPERIENCE Citv of San Fernando — Commercial Rehabilitation Program San Fernando, California Responsible for the adm inish ation of the City's Commercial Rehabilitation Program funded by the Community Development Block Grant (CDBG) program. Duties included the implementation ofthe program; preparation of atchitecutral plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Client: C11y of San Fernando Citv of Hawthorne — Commercial Rehabilitation Pro ram Hawthorne, California Responsible for the administration of the City's Commercial Rehabilitation Program funded bythe Community Development Block Grant (CDBG) program. Duties included Hie implementation of the program; preparation of architectural plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Client: City of Hawthorne Citv of Rialto — Commercial Rehabilitation Program Rialto, California Responsible for the administration of the City's Commercial Rehabilitation Program funded under the Coin un Lin ity Develop meut Block Grant (CDBG)program, Dutiesincludedtheimplementationoftlieprograui; preparation of architectural plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Client: CityofRialto City of Upland — Commercial Rehabilitation Program Upland, California Responsible for the administration of the City's Commercial Rehabilitation Program funded wider the Comm unity Development Block Grant (CDB G) program. Dutiesincludedtlleimplementationoftlieprogram; preparation of architectural plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Cliefu: City of Upland City of El Segundo — Minor Home Repair Progr` rri El Segundo, California Responsible for the administration of the City's Minor Home Repair Program and coordinating with the Los Angeles County Community Development Commission (CDC) and Department of Housing and Urban Development (HUD). Client: City of El Segundo v1nuuuy — 111Slue[lnal 3oung insulation VroQr`ln1 El Segundo, Cahforma Responsible for the administration of the City's Residential Sound Insulation Program. We coordinated with the Los Angeles County Community Development Commission (CDC) and (HUD). Client: City of El Segimdo M L D114 ASSOCIATES, INC. s s tt,�" Representative PI-oiec s Cif of Calabasas— Earthquake Recovery Ilousin« Pro«rautt Calabasas, California Responsible for the ntanagentento I the Earthquake Recoveq- Itousina Program. Tasks included reviewing applications for qualification in the program, conducted inspections of earthquake damaged buildings, established grant amounts, prepare work write -ups and specifications forbidding, obtained bids, prepared contracts, provided construction ntanagentent vrd prepared reintbuisententh'equests for HUD and managed the repair of the buildings. Client: City of Calabasas .uw — 1�"' "UI uar e 1<I;CUVe[l' lYoustng Yrogrltn San Fernando, California Responsible for the administration of the Earthquake Recover), Housing Repair Program. Tasks included reviewing applications for qualification in the program, conducted inspections of earthquake damaged buildings, established grant amounts, and managed the repair of the buildings. Client: City of San Fernando Citv of Calabasas — Housing Rehabilitation Program Calabasas, California Responsible for the management of the Housing Rehabilitation Program. Tasks included reviewing applications for qualification in the program, conducted inspections of the residential properties, established grant /loan amounts, prepared work write -ups and specifications forbidding, obtained bids, prepare contracts, provided progress inspections and conducted project close out. Client: City of Calabasas Citv of Hawthorne — Housing Rehabilitation Program Hawthorne, California Responsible for the management of the Housing Rehabilitation Program. Tasks included reviewing applications for qualification in the program, conducted inspections of the residential properties, established gram/loan amounts, prepared work write -ups and specifications for bidding, obtained bids, prepared contracts, provided progress inspections and conducted project close out. Client: City of Hawthorne Citv of Redlands — Housing Rehabilitation Program Redlands, California Responsible for the management and implementation of the City's Housing Rehabilitation Program. Tasks included conducting inspections of the residential properties, preparing work write -ups and specifications for bidding, obtaining bids, providing progress inspections and other duties as directed by the City. Client: City of Redlands City of Upland — Home fill proveutent Program Upland, California Responsible for the management and implementation of the City's Home Improvement Program. Tasks included conducting inspections of the residential properties, preparingworkwrite -ups and specifications for bidding, obtaining bids, providing progress inspections and other duties as directed by the City. Ghent: City of Upland k rtv of uptana — tustortc Home Rehabilitation Program Upland, California Responsible for the management and implementation of the City's Historic Home Rehabilitation Program. Tasks included conducting inspections of the residential properties, preparing wort: write -ups and specifications for bidding, obtaining bids, providing progress inspections and other duties as directed by the City. Client: City of G'plau7d ® LDM ASSOCIATES, INC. w T_`- I Representative Proiects RESIDENTIAL - CUSTOM HONIES Garcia Residence La Habra Heiahes, California Provided architectural services for a 4,600 square foot custom home located on a .75 acre lot in the hillside cmnnutnity of La Habra Heights. Client: Jose Garcia Frazier Residence La Puente, California Provided architectural services for a 3,200 square foot custom (tome located on a L5 acre lot in the La Puente hillsides. Cliel f: Jolene Frazier Nichols Residence Huntington Beach Marina, California Provided architectural services for a 5,600 square foot custom house located on a 10,000 square foot lot in the Huntington Beach Marina. Client. Charles Nichols B. Young Residence Hacienda Heights, California Provided architectural services fora 9,000 square foot custom home located oil a L I acre lot in the Hacienda Heights hillsides. Client: bill Young Katina Residence Monrovia, California Provided architectural services for an 8,200 square foot custom liome located oil a 2 acre lot in the community of Arcadia. Client: Ur & Mrs. Katina Williams Residence San Dimas, California Provided architectural services for a 6,250 square foot custout home located on a 1.2 acre lot in the San Dimas hillsides. Client: Alr. & Mrs. Williams Ortiz Residence La Habra Heights, California Provided architectural services for a 4,300 square foot custout home located oil a L l acre lot in the La Habra IIeights hillsides. Client: Afr. & Mrs. Ortiz Pricto Residence Chino Hills, California Provided architectural services for a 5,600 square foot custom home located on a 1.2 acre lot in the Chino [fills hillsides. Client: d•tr. & Mrs. Prielo Tsao -Chen Residence Monrovia, Califoruia Provided architectural services for a 5,000 square foot custom home located on a 1.2 acre lot in the Monrovia hillsides. Client: Mr. & Mrs Tsao Solis Residence Glendora, California Provided architectural services for a 5,250 square foot custom Itonte located oil a 2.1 acre lot in the Glendora hillsides. Client: Mr. & Mrs. files Solis Chough Residence Chino Hills, California Provided architectural services for a 4,000 square foot custom home located on a .5 acre lot in the Chino Hills hillside. Client: Mr. & Mrs. Chough Ortiz Residence La Habra Heights, California Provided architectural services for a 4,600 square foot custout Itonte located on a 1.5 acre lot in the City of La Habra Heights. Client: Mr. & Mrs. Ortiz Vermons Residence Glendora, California Provided architectural services for a 5,500 square foot custout home located on a 1.0 acre lot in the City of Glendora. Client, "Llr. & Mrs. Vermons 19 LDM ASSOCIATES, INC. 19 lKepresel�Eative I °� €ec�s PROJI�CT /CONS'IRUCTIOV MANAGEI ICNT Rialto Senior Center Rialto, California Responsible for the project and construction management of a new 17,000 square foot senior center facility funded with CDDG program fiends. Client: CitygfRiolto A Mi Hacienda Restaurant /Ni ht Club Pico Rivera, California Responsible for the project and construction management of a new 21,000 square foot testauranthtight club. Client: Juan Garcia Mount Calvary -Faith Luthervt Church West Covina, California Responsible for the project and construction management of a 7,000 square foot churcli expansion. Client: Motutt Calvary-Faith Latheran Church Citv of Calabasas Earthquake Recovery Pro rant Calabasas, California Responsible for the construction management of the Earthquake Recovery Housing Rehabilitation Program. Client: City of Calabasas City of Sari Fernando Earthquake Recovery Proeram San Fernando, California Responsible for the construction management of the Earthquake Recovery Housing Rehabilitation Proemm. Client: Cily of San Fernando V Citv of Rialto Office Rehabilitation Rialto, California Assisted the City's Recreation and Community Services Department in the oversight of the rehabilitation of the facility. The facility is a 1950's middle school that was converted into the recreation center. The rehabilitation work was completed on the gymnasium, and 10 other buildings. Client: City of Rialto Rialto — Police Station Rehabilitation Rialto, California Provided project and construction ilia nagenientservices to the City of Rialto in the rehabilitation of their existing Police Station. The rehabilitation work included all ADA improvements necessary to bring the building into compliance with current codes. Client: City of Rialto Rialto Skate Park Rialto, California Provided proj ect and construction management services to the City of Rialto for the construction of a 10,000 square foot skate park. Duties included labor compliance monitoring and review. Client: City of Rialto Rialto City Park— ADA Restroonts Rialto, California Provided project and construction management services to the City of Rialto for the construction of a new Iestreom /concession stand facility. Client: City of Rialto ® LDR4 ASSOCIATES, INC. m REFERENCES LD Associates - Inc. F. References Ms. Kai ilia Lam Finance Director City of Paramount 16400 Colorado Avenue Paramount, CA 90723 -5012 Telephone: (562) 220 -2207 Services: CDBG /HOME Program Administration; Redevelopment Consultation; Housing Rehabilitation. Program Implementation; Commercial Rehabilitation Program Lmplementation; Homebuyer Assistance Program; Consolidated Plaw 5 Year Implementation Plan (Redevelopment); Davis -Bacon Compliance; Affordable housing monitoring. Mr. Otis Ginoza Community Development Director City of Lawudale 14717 Burin Ave Lawudale, CA 90260 Telephone: (3 10) 973 -3200 Services: CDBG Program Administration; Redevelopment Agency's Housing Rehabilitation Program and Commercial Rehabilitation Program Implementation. Mr. Mark Asturias Housing Manager City of Irvine 1 Civic Center Plaza Irvine, CA 92623 -9575 Telephone: (949) 724 -7445 Services: CDBG /HOME Program Administration; Housing Rehabilitation Program Implementation; I-Iomebuyer Assistance Program; Davis -Bacon Compliance, Consolidated Plan. Ms, Liz Chavez Housing Manager City of Upland 460 N. Euclid Ave Upland, CA 91786 Telephone: (909) 931 -4148 Services: CDBG /HOME Program Technical Assistance; Redevelopment Consultation; Housing Rehabilitation Program Implementation (4 separate programs); Commercial Rehabilitation Program Implementation; ProjecdConstraction Management; Davis -Bacon Compliance; Analysis of Impediments; Planning Services. Mr. Dante Hall Assistant City Manger /Community Development Director R LDM ASSOCIATES, INC. References City of El 1\4011te 11333 Valley Boulevard Cl Monte, CA 91731.3293 Telephone: (626) 580 -2212 Services: CDBG /HOME /ESG Program Administration; Affordable IIousine Monitoring; Commercial Rehabilitation Program Implementation; Affordable Housing Monitoring Homebuyer Assistance Program; Consolidated Plan; Davis -Bacon Compliance; Pla Application. nning Services, Section 108 Loan Mr. Larry Thornburg Recreation and Community Services Director City of Rialto 214 North Palm Avenue Rialto, CA 91730 Telephone: (909) 421 -4968 Services: CDBG Program Administration; Commercial Rehabilitation Program Implementation; Project/Construction Management; Davis - Bacon; Consolidated Plan. Mr. Nelson Dean Huseby CPD Representative Telephone (213) 534 -2569 U.S Department of Housing and Urban Development 61 l W. 6 °i Street, Suite #1000 Los Angeles, CA 90017 Ms. Maria L. Richardson CPD Representative Telephone: (213) 534 -2570 U.S Department of Housing and Urban Development 611 W. 6 °i Street, Suite #1000 Los Angeles, CA 90017 0 LllM ASSOCIATES, INC. 47 11,