HomeMy WebLinkAbout08 - Seashore Drive & Pearl Avenue Tide Gate ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
July 27, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur, Associate Civil Engineer
949 - 644 -3312 or tandefur@NewportBeachCa.gov
SUBJECT: SEASHORE DRIVE AND PEARL AVENUE TIDE GATE REPLACEMENT
— AWARD OF CONTRACT NO. 4476
ISSUE:
Staff requests approval of the project drawings and specifications and award of a
construction contract for the Seashore Drive and Pearl Avenue Tide Gate Replacement
Project to Atlas- Allied, Inc. for a total amount not to exceed $100,000.
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Award Contract No. 4476 to Atlas- Allied, Inc. for the Total Bid Price of $92,300, and
authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $7,700.00 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 A.M. on July 14, 2010, the City Clerk opened and read the following bids for this
project:
TOTAL BID AMOUNT
$92,300.00
$95,110.00
$104,240.00
$116,599.00
The low total bid amount is less than 1 % lower than the Engineer's Estimate of $93,000.00.
The low bidder, Atlas- Allied, Inc. possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of Atlas - Allied's
references indicates satisfactory completion of similar projects for other public agencies.
During high tide episodes, the City's tidal structure system is instrumental in keeping sea
water out of the storm drain system and the City's streets dry. Due to the constant
exposure to sea water, the tide valve at Pearl Avenue on Balboa Island and the flap gate at
the end of Seashore Drive in West Newport have deteriorated and require replacement.
BIDDER
Low
Atlas- Allied, Inc.
2
Associated Pacific Constructors
3
GCI Construction, Inc.
4
Palp, Inc.
5
Paulus Engineering, Inc.
TOTAL BID AMOUNT
$92,300.00
$95,110.00
$104,240.00
$116,599.00
The low total bid amount is less than 1 % lower than the Engineer's Estimate of $93,000.00.
The low bidder, Atlas- Allied, Inc. possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of Atlas - Allied's
references indicates satisfactory completion of similar projects for other public agencies.
During high tide episodes, the City's tidal structure system is instrumental in keeping sea
water out of the storm drain system and the City's streets dry. Due to the constant
exposure to sea water, the tide valve at Pearl Avenue on Balboa Island and the flap gate at
the end of Seashore Drive in West Newport have deteriorated and require replacement.
Seashore Drive and Pearl Avenue Tide Gate Replacement — Award of Contract No. 4476
July 27, 2010
Page 2
The work necessary for the completion of this contract at Seashore Drive consists of
removing the existing flap tide gate and procuring and installing a Tideflex valve and at
Pearl Avenue consists of removing the existing tide gate and lid, installing a new tide gate,
repairing the concrete around lip of structure, installing a new lid, and procuring and
installing a Tideflex CheckMate check valve in the outlet pipe.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working
days to complete the work. Up to 40 consecutive working days is allowed for shop drawing
approval and material manufacture. After receipt of the approved tide valves, the Contractor
shall complete the project within 20 consecutive working days.
ENVIRONMENTAL REVIEW:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301(e) of the CEQA Guidelines. This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
PUBLIC NOTICE:
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications. Prior to starting work, City - prepared notices will be distributed by the
Contractor to residents in the area.
FUNDING AVAILABILITY:
Sufficient funds are available in the following account for the project.
Account Description
Tide and Submerged Lands
Proposed uses are as follows:
Vendor
Atlas- Allied, Inc.
Atlas- Allied, Inc.
Prepared by:
Tom Sandefur o-`
Associate Civil Engineer
Account Number Amount
7231- C2502007 1 100,000.00
Total: $ 100,000.00
Purpose Amount
Construction Contract $ 92,300.00
Construction Contingency $ 7,700.00
Total: $ 100,000.00
Attachments: Project Location Maps
Submitted by:
It-L epl en 0. Badum
ikMrks Director
LOCATION MAP
PEARL AVENUE TIDE GATE REPLACEMENT
NCONTRACT NO. 4476 (PAGE 2 OF 2)
P
0
PROJECT LOCA
LOCATION MAP
SEASHORE DRIVE TIDE GATE REPLACMENT
CONTRACT NO. 4476 (PAGE 1 OF 2)
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