HomeMy WebLinkAbout08 - West Newport Landscaping ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
August 10, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Junior Engineer
949 - 644 -3321 or ptauscher @newportbeachca.gov
SUBJECT: WEST NEWPORT LANDSCAPING PROJECT— COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 4338
ISSUE:
Staff is requesting approval to accept the West Newport Landscaping Project Contract
No. 4338 as complete.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
DISCUSSION:
Summary of Completed Construction Contract
Construction Contract
Final Cost at
Benchmark
Contract
Award Amount
Completion
Target
Actual
Time
or
(days)
1(7)
$88,740.75
$89,140.75
Contract
Contract
64`
PIus1 D%
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On February 9, 2010, City Council authorized the award of the West Newport
Landscaping Project to Tal Cal Engineering, Inc. (Talcal). The contract provided for
removing and disposing of existing landscaping, irrigation, concrete sidewalk and curb,
and other related materials; and installing landscape materials, irrigation system,
West Newport Landscaping Project- Completion and Acceptance of Contract No. 4338
August 10, 2010
Page 2
concrete pavers, retaining wall, concrete curb, and three parking pay station concrete
foundations.
The project encountered seven days of unforeseen delays during the work primarily due
to material procurement issues and construction complications caused by the pre -
engineered retaining wall.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $88,740.75
Actual cost of bid items constructed: $88,740.75
Total change orders: $ 400.00
Final contract cost: $89,140.75
The final overall construction cost, including one change order, was less than one
percent above the original bid amount. The change order consisted of adding irrigation
components to possibly provide additional landscaping in the future.
Item No.
I Description
Amount
1
Adding irrigation components for future use
$400.00
Total Project Change Orders
$400.00
A summary of the project schedule is as follows:
Project Award for Construction:
February 9, 2010
Date of Notice To Proceed (NTP):
March 15, 2010
Contract Completion Date per NTP:
June 7, 2010
Actual Construction Completion Date:
`June 22, 2010
Contract time was extended from 60 days to 64 days due to adverse weather
conditions.
ENVIRONMENTAL REVIEW:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15304 Class 4 (b), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
PUBLIC NOTICE:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
West Newport Landscaping Project- Completion and Acceptance of Contract No. 4338
August 10, 2010
Page 3
Prior to starting work, a City - prepared construction informational notice was distributed
by the Contractor to residents within the work vicinity. The notice was distriby ted 48
hours before the work commenced.
FUNDING AVAILABILITY:
In addition to the original construction contract, this project involved other project
expenses, as summarized below:
Construction $ 89,140.75
Landscape Architect Consultant 10,827.86
Incidentals 323.15
Total Project Cost $ 100,291.76
Funds for the construction project were expended from the following account:
Account Description
General Fund
Prepared by:
Peter Tauscher
Project Engineer
Attachment: Location Map
Account Number Amount
7023- C4002007 $89,140.75
Total: $89,140.75
Submitted by:
Badum
s Director
VICINITY MAP N.T.S.