HomeMy WebLinkAbout10 - Corporation Yard Fleet Shop CNG Modification ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. to
September 14, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, Associate Civil Engineer
949 - 644 -3340 or FTran @NewportBeachCa.gov
SUBJECT: CORPORATION YARD FLEET SHOP CNG MODIFICATION PROJECT —
AWARD OF CONTRACT NO. 4315
ISSUE:
Staff is requesting approval of a contract to modify two service bays in Building "D" at
the City Corporation Yard, which is required to safely maintain and repair compressed
natural gas (CNG) powered vehicles and equipment.
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Award Contract No. 4315 to Anderson Air Conditioning, LP for the Total Bid Price
of $195,434.00, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $19,543.00 to cover the cost of unforeseen work.
4. Approve Budget Amendment No. BA10- appropriating $156,000.00 from the
unappropriated AQMD Fund Balance 1 to Account No. 7290- C8002014.
DISCUSSION:
At 10:00 A.M. on August 25, 2010, the City Clerk opened and read the following bids for
this project:
MIN WA 01110V
$195,434.00
$218,849.00
$225,000.00
$248,890.00
[ No Proposal j
BIDDER
Low
Anderson Air Conditioning, LP.
2
SPEC Construction Co., Inc.
3
Monet Construction, Inc.
4
LA Design Group
5
Signature Contractors
MIN WA 01110V
$195,434.00
$218,849.00
$225,000.00
$248,890.00
[ No Proposal j
Corporation Yard Fleet Shop CNG Modification Project —Award of Contract No. 4315
September 14, 2010
Page 2
The low total bid amount is 2% less than the Engineer's Estimate of $200,000. The low
bidder, Anderson Air Conditioning, L.P. (Anderson Air Conditioning), possesses a
California State Contractors License Classification "B" as required by the project
specifications. A check of Anderson Air references indicates satisfactory completion of
similar building modification projects involving construction of air -tight service bays and
associated leak detector and alarm systems for other public agencies including
Metropolitian Transit Authority and OCTA.
A bid protest was received from SPEC Construction Co., Inc., claiming that Anderson Air
Conditioning listed no subcontractors for this project and; therefore, did not have the
specialty experience for the plumbing tasks or installation of the overhead reels that supply
hydraulic and petroleum fluids.
Staff reviewed Anderson Air Conditioning's proposal and confirmed that the proposal does
include a list of subcontractors. One of the subcontractors is EFS West. EFS has an "A"
Contractors License and therefore possesses the specialized engineering knowledge and
skill for piping and other systems for the transmission of petroleum and other liquid or
gaseous substances. Staff does not find merit in the SPEC Construction Co. bid protest
and recommends award to Anderson Air Conditioning.
The work necessary to complete this contract consists of modifying two existing service
bays in Building "D" with steel framing and three full- height drywall partitions; doors,
windows and HVAC including makeup -air ducts, roof - mounted duct inlets, and roof -
mounted exhaust fans; a methane -leak detection system including roof - mounted
detectors, control panels, and annunciators required for servicing CNG vehicles.
The Project was previously advertised. The received bids were not acceptable and all
bids were rejected on August 10, 2010.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working
days to complete the work.
ENVIRONMENTAL REVIEW:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (a), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with no expansion of an existing
use.
PUBLIC NOTICE:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Corporation Yard Fleet Shop CNG Modification Project —Award of Contract No. 4315
September 14, 2010
Page 3
FUNDING AVAILABILITY:
Upon approval of the recommended Budget Amendment, sufficient funds will be
available in the following account for the project.
Account Description
Equipment Maintenance
AQMD Fund
Proposed uses are as follows:
Vendor
Anderson Air Conditioning, LP
Anderson Air Conditioning, LP
Various
Prepared by:
q_pA -Frank Tran
Associate Civil Engineer
Account Number
7611- C8002014
7290- C8002014
Amount
$ 60,000.00
$ 156,000.00
Total: $ 216,000.00
Purpose
Construction Contract
Construction Contingency
Construction Support, Printing
and Incidentals
Total
Submitted by:
Amount
195,434.00
19, 543.00
1,023.00
$ 216,000.00
,Sfepherh G. Badum
Public Works Director
Attachments: Project Location Map
August 10, 2010 City Council Staff Report, Agenda Item No. 6
CORPORATION YARD FLEET SHOP CNG MODIFICATION PROJECT
CONTRACT NO. 4315
PROJECT LOCATION MAP
(592 Superior Avenue, Newport Beach, CAI
N.T.S
s '@
k
(< k
i
City of Newport Beach
BUDGET AMENDMENT
2010 -11
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 11 BA -007
AMOUNT: $156,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations from the Air Quality management District Fund unappropriated fund balance to cover
the cost of a contract with Anderson Air Conditioning, LP for the modification of two service bays in Building "D" at the City
Corporation Yard to safely maintain and repair compressed natural gas (CNG) vehicles and equipment.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
290 3605
REVENUE ESTIMATES (360 1)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Air Quality Management District - Fund Balance
Description
Division Number 7290 Air Quality Management District
Account Number C8002014 Corporate Yard Fleet Shop CNG Modification
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Signed
Signed:
Signed:
Financial Approval:
Approval: City
City Council Approval: City Clerk
Services Director
Amount
Debit Credit
$156,000.00
Automatic
$156,000.00
9• %- /l)
Date
cl% )D
Date
Date